Item C28BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4-18-2012
Bulk Item: Yes X No
Division: _County Administrator
Department: Social Services/In-Home Services_
Staff Contact Person/Phone #: Sheryl G�am/X45 10
AGENDA ITEM WORDING: Approval of Amendment 004 to the Home Care for the'Elderly (HCT)—
Contract KH- 1172 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe
County Board of County Commissioners (Social Services/In-Home Services).
ITEM BACKGROUND: Approval of Amendment 004 will substitute any and all references to the
2010 Department of Elder Affairs Client Home and Community Based Services Handbook with
reference to the 2011 Department of Elder Affairs Client Home and Community Based Services
Handbook. Any and all reference to 2008 CCE/Lead Agency RFP with reference to the 2011
CCE/Lead Agency RFP.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted for Amendment 2 to the Home
Care for the Elderly (HCE) Grant Contract #KH- 1172 on 12-11 -11.
CONTRACT/AGREEMENT CHANGES: All references to the DOEA's Client Home and
Community Based Services Handbook and the CCE/Lead Agency RFP will be changed to reflect the
most recent material
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $12,694.00 INDIRECT COST: --O--BUDGETED: Yes X No
COST TO COUNTY: $0 (No Cash Match Required) SOURCE OF FUNDS: Grant
REVENUE PRODUCING- Yes No AMOUNT PER MONTH Year
17,E
APPROVED BY: County Atty OMB/Purchasing X Risk Management X—
Included X Not Required
DISPOSITION:
Revised 1/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance for Aging, Inc. Contract: Amend. 4 to HCE Contract #KH- 1172
Effective Date: April 18, 2012
Expiration Date: June 30, 2012
Contract Purpose/Description: Approval of Amendment 004 to the Home Care for the Elderly (HCE)
Contract#KH-I 172 will substitute any and all references to the 2010 Department of Elder Affairs Client Home
and Community Based Services Handbook with reference to the 2011 DOEA Handbook. Any and all references
to 2008 CCE/Lead Agency RFP with reference to the 2011 CCE/Lead Agency RFP.
Contract Manager: Sheryl Graham 4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 4/18/2012 Agenda Deadline: 4/3/2012
CONTRACT COSTS
Total Dollar Value of Contract: $12,694.00
Budgeted? Yes X No 0 Account Codes:
Grant: $12,694. 00 (Fiscal Year)
County Match: $0 (No Cash Match required)
Estimated Ongoing Costs: $
(Not included in dollar value above)
Current Year Portion: $
125-6153911 -
ADDITIONAL COSTS
/yr For: —
itilities, janitorial, salarit
CONTRACT REVIEW
Date In
Changes
Needed
Date Out
Division Director
Yes 0 No 0
Risk Management
Yes 0 No El
3
zz�
O.M.B./Purchasing
Yes Eli Noe
County Attorney
Yes 0 N
Comments:
viviij Norm Kevisea zlz,llu i mum #2
Amendment 004 CONTRACT KH 1172 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
The purpose of this amendment is to substitute any and all references to the 2010
Department of Elder Affairs Client Home And Community Based Services Handbook with
references to the 2011 Department of Elder Affairs Client Home And Community Based
Services Handbook
And substitute any and all references to 2008 CCE/Lead Agency RFP with references to the
2011 CCE/Lead Agency RFP
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
Commissioners
94-sx:w
David Rice
NAME:
Mayor
TITLE:
4-18-2012
DATE:
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO
Amendment 002 CONTRACT KH 1172 Page I
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
IIA. The purpose of this amendment is to increase the amount allocated under the
extended contract by $6,347.00 for Case Management. As a matter of reference, the
Alliance projects to process and pay the Basic Subsidy to qualified caregivers,
participating in the HCE program of approximately $9,757.00.
At the time of execution of this amendment, $4,752 are projected to be available for Special
Subsidy including, Specialized Medical Equipment and Supplies —Vendor (SCSV) and
Specialized Medical Equipment and Supplies -Consumer reimbursement (SCSM). These
funds are subject to change depending on funding availability. The Providers will be notified
in writing of any anticipated changes in funding availability.
METHOD OF PAYMENT:
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
SIGNED BY:
NAME:
TITLE:
DATE:
Monroe County Board of
Commissioners
David Rice
Mayor
12-14-2011
ALLIANCE FOR AGING, INC.
SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME:
President & CEO
TITLE:
DATE: