Item C01 C.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
August 17, 2022
Agenda Item Number: C.1
Agenda Item Summary #10375
BULK ITEM: Yes DEPARTMENT: Engineering/Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval to use District 1 Transportation Impact fees in the
amount of $97,159.20 to partially fund the Florida Keys Overseas Heritage Trail (FKOHT)
connection at Cudjoe Gardens project construction.
ITEM BACKGROUND:
The Florida Department of Transportation (FDOT) Local Agency Program (LAP) agreement is
funding $284,936.00 toward construction of the Florida Keys Overseas Heritage Trail (FKOHT)
Connection at Cudjoe Gardens project. (FDOT does not fund shortfalls, change orders or
amendments to contracts). The $97,159.20 request for use of District 1 Impact fees represents the
difference between the construction rebid, the FDOT grant, the TDC DAC 11 grant and previously
requested but unused balance of impact fees.
PREVIOUS RELEVANT BOCC ACTION:
March 16, 2022 — The BOCC approved the use of District 1 Impact Fees for the difference/shortfall
of funding in the amount of $72,658.20, for the Florida Keys Overseas Heritage Trail (FKOHT)
Connection at Cudjoe Gardens project construction engineering and inspection services. The WSP
USA, Inc agreement for Construction and Engineering Services is in the amount of$117,658.20 and
the FDOT LAP agreement provides $45,000 for construction engineering and inspection services.
(The WSP USA Inc agreement was tabled at the March 16, 2022, meeting due to FDOT not
concurring with award of the single bid. The contract will be presented at a future meeting, after the
project is rebid.)
January 21, 2022- The BOCC approved negotiations with WSP USA Inc. for Construction
Engineering and Inspection Services for the Florida Keys Overseas Heritage Trail (FKOHT)
Connection at Cudjoe Gardens project.
June 16, 2021- The BOCC approved by resolution the FDOT LAP agreement for the Florida Keys
Overseas Heritage Trail (FKOHT) Connection at Cudjoe Gardens project for construction in the
amount of $284,936.00 and Construction Engineering and Inspection Services in the amount of
$45,000.00.
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C.1
June 17, 2020 — The BOCC approved amendment 1 to the contract with CSA Central, Inc for
compensatory wetland mitigation program tasks required for permitting the project, in the amount of
$32,495.00; UASCE estimated $54,675 mitigation fee; SFWMD estimated mitigation fee $25,000
utilizing District 1 Impact fees for an estimated total of$112,170.
May 22, 2019 — The BOCC approved a contract with CSA Central, Inc. for the Engineering Design
and Permitting for the Florida Keys Overseas Heritage Trail (FKOHT) Connection at Cudjoe
Gardens project in the amount of $85,488.00 and the contribution of District 1 Impact Fees in the
amount of$14,988.00.
March 21, 2019 — The BOCC approved contract negotiations with CSA Central, Inc. the highest
ranked respondent to the Request for Qualifications for the Engineering Design and Permitting for
the Florida Keys Overseas Heritage Trail (FKOHT) Connection at Cudjoe Gardens project.
October 17, 2018 — The BOCC approved a Florida Department of Transportation (FDOT)
Transportation Alternatives Program (TAP) grant agreement for Engineering Design and Permitting
for the Florida Keys Overseas Heritage Trail (FKOHT) Connection at Cudjoe Gardens project in the
grant amount of$70,500.00.
May 17, 2017 — The BOCC approved by resolution a prioritization of the two (2) local applications
for the 2017 Transportation Alternatives Program. The Rowell's Waterfront Park was ranked
number 1 and the Florida Keys Overseas Heritage Trail (FKOHT) Connection at Cudjoe Gardens
was ranked number 2.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of use of District 1 Impact fees for construction of the
Florida Keys Overseas Heritage Trail (FKOHT) connection at Cudjoe Gardens project.
DOCUMENTATION:
7-14-2022 Impact Fees Request Cudjoe Connection to FKOHT - construction portion - REVISED
REQUEST
FINANCIAL IMPACT:
Effective Date: September 21, 2022
Expiration Date: N/A
Amount to be Requested $97,159.20
District 1 Impact Fees required: $97,159.20
(covers all unfunded CEI and construction)
Total Cost to County: $97,159.20
Current Year Portion: $0 project to commence October 2022 (FY 2023)
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C.1
Budgeted: no
Source of Funds: District 1 Impact fees
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: no If yes, amount:
Grant: no (FDOT will not fund shortfalls)
County Match: N/A
Insurance Required: N/A
Additional Details: No additional funding from FDOT due to article 3.01 of LAP Agreement.
REVIEWED BY:
Judith Clarke Completed 08/02/2022 11:50 AM
Christine Limbert Completed 08/02/2022 12:42 PM
Purchasing Completed 08/02/2022 12:53 PM
Budget and Finance Completed 08/02/2022 1:48 PM
Brian Bradley Completed 08/02/2022 2:20 PM
Lindsey Ballard Completed 08/02/2022 2:33 PM
Board of County Commissioners Pending 08/17/2022 9:00 AM
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C.1.a
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
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Section 1 -To be completed by requesting department 0
Requestor: Judith Clarke,P.E. Title: Director of Engineering Services Date: 7.15.22 0
Facility type: Transportation Project name Construction of Cudjoe Gardens Trail Connection to
FKOHT 0
Total Project Cost(capital only)construction bid$535,197.93 C,
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Description of project: Construction of an approximate 900 foot shared use asphalt path connection from the
FKOHT crosswalk to Drost Drive on US Cudjoe Gardens
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Impact fee district: One_ Countywide no Boundaries of Service Area: Cudjoe Gardens
Boundaries within project's fee district:Yes X No_Type of Project: Capital X Operational_ Maintenance
Project start date:6/2019 Useful life of project: 200 yrs (Must exceed 5 years to qualify as capital project) LO
Project serves: Development that existed in 1986 X_ started after 1986_ projected beyond current year X_ w
Would project have been needed to maintain level of service standards if no growth had occurred since 1986:
Residents of Cudjoe Gardens requested a safe connection to the FKOHT across the street from Drost Drive to the o
crosswalk.—increased development in the area has made this improvement necessary
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Section 2-Planning review o
Reviewer:4"` p "'Title: Sr.Director Planning and Environmental Resources Date: July 14,2022
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Project eligible for impact fee funding: Yes x No cos
Fund: District: Partial Funding$: Full Funding$:
County-Wide X
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Municipality Key Colony Beach �e
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130 District 1 amount(Lower Keys) $97,159.20 0
District 2 amount(Middle Keys)
District 3 amount(Upper Keys) U
Notes:difference between rebid construction award and District 1 fees funded by FDOT TAP and TDC DAC II o
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grants(2023 budget year-voids April 2022 request),and impact fees previously requested as estimates and not used. 0
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Impact Fee Reconciliation
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BOCC Approved 5/22/19 14,988.00
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BOCC Approved 6/17/20 112,170.00
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BOCC Approved 3/16/22 72,658.00 CL
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199,816.00 Q
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FY20 Actual Expenditures Incurred (14,376.00)
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FY21 Actual Expenditures Incurred (21,946.00)
(36,322.00)
OMB Foam Revised 7/28/98
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C.1.a
District 1 Impact Fee Balance as of 7/14/22 163,494.00
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0
Required FY23 Impacted Impact Fees $260,653.20
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Less: Available Impact Fee Balance (163,494.00)
Amount to be Requested $97,159.20
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MONROE COUNTY ATTORNEY
Section 3-Legal review ED¢9 TpaFM
Reviewer: Peter Morris Title: Assistant County Attorney Date: 7/22/22
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Concur with planning review Yes Object to planning review Notes: "/^ °
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Section 4-OMB review 0
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Reviewer: � QU49W- Title: senior Budget Analyst Date: 07/22/2022
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Funds available: Yes x No_ Transfer request prepared: Yes_No x Resolution prepared: Yes_No x 0
Cost Center: °
Agenda summary prepared?Yes_No_ #rem"*: 29018 Date of BOCC action:
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OMB Form Revised 7/28/98
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