Item C10 C.10
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
August 17, 2022
Agenda Item Number: C.10
Agenda Item Summary #10867
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
No
AGENDA ITEM WORDING: Approval of acceptance of a grant award of $173,334 from FDLE
for the Residential Substance Abuse Treatment (RSAT) Program with a 25% match requirement of
$43,334 and approval of an agreement with Guidance/Care Center in the amount of$173,334 for the
project titled, "Men's Jail In-House Drug Abuse Treatment Program", for the project period of April
1, 2022, through March 31, 2023.
ITEM BACKGROUND: FDLE's Office of Criminal Justice Grants (OCJG) administers the
Residential Substance Abuse Treatment(RSAT)program, a federal pass-through grant program,
funded by the U.S Department of Justice (USDOJ) for the State of Florida. Last year Monroe
County was awarded $133,334, with a required 25% match amount of$33,334, for the period of
January 1, 2021, through December 31, 2021. The grant was extended through June 30, 2022, due
to Covid-19 restrictions in the detention center. This year, Monroe County has been awarded
$173,334, with a required 25% match amount of$43,334, for the period of April 1, 2022, through
March 31, 2023. The new sub-grant award number is 2022-RSAT-MONR-I-6R-003.
PREVIOUS RELEVANT BOCC ACTION: On November 17, 2021, Agenda Item E.14, the
BOCC approved Resolution No. 446-2021 authorizing the submission of a grant application, for
$173,334 with a 25% match requirement of$43,334, to the Florida Department of Law Enforcement
(FDLE) for Federal Fiscal Year 2020 (FFY20) for funding under the Residential Substance Abuse
Treatment(RSAT)Program. Approval for Monroe County BOCC to serve as the coordinating unit
of government in the preparation of the grant proposals and the distribution of the grant award to the
Guidance/Care Center for the implementation of the "Men's Jail In-House Drug Abuse Treatment
Program"; Approval to ratify the submission of the application submitted on October 29, 2021; and
Approval to authorize the Director of Finance and Budget to execute acceptance of the award and
related documents.
CONTRACT/AGREEMENT CHANGES:
N/A
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C.10
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
2022-RSAT-MONR-I-6R-003 GCC Contract_SIGNED
Resolution 446-2021 Resolution Submission of RSAT
2021-11-17 AIS E.14 Apprv. to Apply for RSAT Grant
FINANCIAL IMPACT:
Effective Date: 04/01/2022
Expiration Date: 03/31/2023
Total Dollar Value of Contract: $173,334.00
Total Cost to County: $43,334.00
Current Year Portion: $173,334.00
Budgeted: No
Source of Funds: DOJ/FDLE & Monroe County Fine& Forfeiture Fund(101)
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: Yes
County Match: Yes
Insurance Required: N/A
Additional Details: None
08/17/22 NEW COST CENTER ADDED $173,334.00
2022-RSAT-MONR-I-6R-003
REVIEWED BY:
Christine Limbert Completed 07/22/2022 1:07 PM
Tina Boan Completed 07/22/2022 2:04 PM
Brian Bradley Completed 07/27/2022 2:41 PM
Lindsey Ballard Completed 07/28/2022 9:40 AM
Board of County Commissioners Pending 08/17/2022 9:00 AM
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C.10.a
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 171" day of August 2022, by and between MONROE
COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West,
FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care Center, Inc. a Florida 501(c)(3) not-
for-profit corporation, hereinafter referred to as "AGENCY" or"PROVIDER". L)
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of Residential
Substance Abuse Treatment (RSAT) Funds to the COUNTY to implement a program that provides
residential substance abuse treatment services to offenders held in local correctional facilities who have at t0
least six months and no more than twelve months of their sentence left to serve and for the provision of
Aftercare services; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this CL
Program; and
WHEREAS, the AGENCY is the sole provider of substance abuse treatment services for offenders
held in Monroe County's correctional facilities; and
WHEREAS, the AGENCY will be assisting offenders and their communities through the delivery of
community reintegration, treatment, and other broad-based aftercare services; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds
to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse
Treatment Funds. N
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NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, LL
the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from April 1, 2022, through March 31, 2023, the date
of the signature by the parties notwithstanding, unless earlier terminated as provided herein.
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2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as
outlined in the COUNTY'S Residential Substance Abuse Treatment Sub-Grant Award, attached, and made a
part hereof (Attachment B). U
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3. FUNDS - The total project budget to be expended by the AGENCY in performance of the U
services set forth in Section 2 of this agreement shall be the total sum of $173,334. The total sum
represents federal grant/state sub-grant support in the amount of $130,000 and local matching funds in
the amount of $43,334, which shall be funded by the County. All funds shall be distributed and expended
in accordance with the Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"Residential Substance Abuse Treatment (RSAT) Program Certificate of Subaward" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment B).
S. IMPLEMENTING AGENCY BOUND — The AGENCY is an implementing agency under the N
COUNTY'S Residential Substance Abuse Treatment Program and shall be bound by all the provisions of the cD
documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be zi
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant Program.
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6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements for
Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and
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information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the
COUNTY a detailed quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render �.
to the COUNTY, monthly itemized invoices, not later than 7 business days after the end of each U
month, properly dated, describing the services rendered, the unit cost of the services, and all other
information required including supporting documentation validating delivery of services. The County
Clerk's Office may accept Reimbursement Requests electronically, but only when submitted and formatted
in a PDF file with notarized letter/invoice and supporting documentation together in one (1) file. The
AGENCY agrees to submit hard copies of Reimbursement Request and supporting documentation, upon
request, sending the original invoice to: 0
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Grants Administrator
1100 Simonton Street, Room 2-213
Key West, FL 33040
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(b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of
receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County Code w
of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse Treatment
Funds Sub-Grant Award. Evidence of services rendered by the AGENCY shall be in the form of a letter,
summarizing the units of services with supporting documentation of service delivery attached. The letter
should contain a notarized certification statement. An example of a payment request cover letter is
included as Attachment A. N
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7. TERMINATION - This Agreement may be terminated by either party at any time, with or U_
without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination. Z
8. ACCESS TO FINANCIAL RECORDS AND PUBLIC RECORDS. - PROVIDER must comply ,i
with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24
of article I of the Constitution of Florida. The County and PROVIDER shall allow and permit reasonable
access to, and inspection of, all documents, records, papers, letters or other "public record" materials in 0
its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or t)
received by the County and PROVIDER in conjunction with this contract and related to contract c)
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performance. The County shall have the right to unilaterally cancel this contract upon violation of this
provision by the PROVIDER. Failure of the PROVIDER to abide by the terms of this provision shall be
deemed a material breach of this contract and the County may enforce the terms of this provision in the
form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's
fees and costs associated with that proceeding. This provision shall survive any termination or expiration
of the contract. The PROVIDER is encouraged to consult with its advisors about Florida Public Records Law
in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this
contract, the PROVIDER is required to:
(1) Keep and maintain public records that would be required by the County to perform the N
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the PROVIDER does
not transfer the records to the County.
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(4) Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the PROVIDER or keep and maintain public records that would be required
by the County to perform the service. If the PROVIDER transfers all public records to the
County upon completion of the contract, the PROVIDER shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the PROVIDER keeps and maintains public records upon completion of the c)
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contract, the PROVIDER shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the County, upon request from the
County's custodian of records, in a format that is compatible with the information
technology systems of the County. s
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County, but if the County does not possess the requested records, the County 0
shall immediately notify the PROVIDER of the request, and the PROVIDER must provide the c)
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records to the County or allow the records to be inspected or copied within a reasonable
time.
If the PROVIDER does not comply with the County's request for records, the County shall enforce the
public records contract provisions in accordance with the contract, notwithstanding the County's option
and right to unilaterally cancel this contract upon violation of this provision by the PROVIDER. An
PROVIDER who fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under section119.10, Florida Statutes.
The PROVIDER shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS C24
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305- 'CON
292-3470 BRADLEY-BRIAN@)MON ROECOU NTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE u-
1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
9. AUDIT AND RIGHT TO AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement incorporated in ,i
Section 4 of this Agreement. In addition, the audit shall be prepared by an independent certified public
accountant (CPA) with a current license, in good standing with the Florida State Board of Accountancy.
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Right to Audit. Availability of Records. The records of the parties to this Agreement relating to the L)
Project, which shall include but not be limited to accounting records (hard copy, as well as computer U
readable data if it can be made available; general ledger entries detailing cash and if applicable trade
discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by
County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as
"County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of
information and matters that may in County's or the County Clerk's reasonable judgment have any
bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract
document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to
audit and/or reproduction by County's representative and/or agents or the County Clerk. County or
County Clerk may also conduct verifications such as, but not limited to, counting employees at the job
site, witnessing the distribution of payroll, verifying payroll computations, overhead computations,
observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information CCND
and amounts through interviews and written confirmations with employees, Subcontractors, suppliers,
and contractor's representatives. The County Clerk possesses the independent authority to conduct an
audit of Records, assets, and activities relating to this Project. The right to audit provisions survives the E
termination of expiration of this Agreement.
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10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by
written notice, sent by registered United States mail, with return receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street Regional Vice-President U
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Key West, FL 33040 Guidance/Care Center
1205 Fourth Street
Key West, FL 33040
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Copies of all default notices, notices of breach, termination, legal claim, or indemnity copied to:
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WestCare Foundation, Inc. U
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Attn: Executive Vice President
1711 Whitney Mesa Drive
Henderson, Nevada 89014
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Either of the parties may change, by written notice as provided above, the addresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow w
for the services specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
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12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to CN
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to,
or regulating the provision of, such services, including those now in effect and hereafter adopted, and
particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall be utilized,
directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian
institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material ,i
breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If
the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach
of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically 0
be terminated. U
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13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign cn
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor. Persons employed by
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim
to pension, worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY.
IS. INDEMNIFICATION AND HOLD HARMLESS. The AGENCY covenants and agrees to
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indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and a
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causes of action for medical malpractice, medical negligence, bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of
services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission
of the AGENCY'S employees, agents, or volunteers.
16. ATTORNEY'S FEES AND COSTS. The County and AGENCY agree that in the event any
cause of action or administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable
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attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-
prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses
in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall
be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by
the circuit court of Monroe County.
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17. BINDING EFFECT. The terms, covenants, conditions, and provisions of this Agreement shall
bind and inure to the benefit of the County and AGENCY and their respective legal representatives,
successors, and assigns.
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18. CODE OF ETHICS. County agrees that officers and employees of the County recognize and
will be required to comply with the standards of conduct for public officers and employees as delineated in co-
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing c)
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business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
19. NO SOLICITATION/PAYMENT. The County and AGENCY warrant that, in respect to itself, it
has neither employed nor retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award or
making of this Agreement. For the breach or violation of the provision, the AGENCY agrees that the w
County shall have the right to terminate this Agreement without liability and, at its discretion, to offset
from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
20. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement, the AGENCY 'CON
shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of �
such services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the
Board to terminate this contract immediately upon delivery of written notice of termination to the
AGENCY.
21. PROFESSIONAL RESPONSIBILITY AND LICENSING. The AGENCY shall assure that all ,i
professionals have current and appropriate professional licenses and professional liability insurance
coverage. Funding by the Board is contingent upon retention of appropriate local, state and/or federal
certification and/or licensure of the AGENCY'S program and staff. 0
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22. NON-DISCRIMINATION. The COUNTY and AGENCY agree that there will be no c)
discrimination against any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The COUNTY and
AGENCY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex,
and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation
Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The
Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on N
the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating cN
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to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism ;
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912,
§§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to nondiscrimination
in employment on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits
discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation,
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gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in
any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
23. COVENANT OF NO INTEREST. County and AGENCY covenant that neither presently has any
interest, and shall not acquire any interest, which would conflict in any manner or degree with its �.
performance under this Agreement, and that only interest of each is to perform and receive benefits as U
recited in this Agreement.
24. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the County and the AGENCY in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any co-
contract entered into by the County be required to contain any provision for waiver. U
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25. ATTESTATIONS. AGENCY agrees to execute such documents as the County may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace
Statement.
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26. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation,
and other benefits which apply to the activity of officers, agents, or employees of any public agents or
employees of the County, when performing their respective functions under this Agreement within the w
territorial limits of the County shall apply to the same degree and extent to the performance of such
functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the
County.
27. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be deemed to
be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her CN
individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally
on this Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
28. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional or
Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any ,i
participating entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended 0
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the c)
County, except to the extent permitted by the Florida constitution, state statute, and case law. c)
29. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the
terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the County and the AGENCY agree that neither
the County nor the AGENCY or any agent, officer, or employee of either shall have the authority to inform,
counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
30. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. This Agreement shall C4
be governed by and construed in accordance with the laws of the State of Florida applicable to contracts cN
made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the County and AGENCY agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
The County and AGENCY agree that, in the event of conflicting interpretations of the terms or a
term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding.
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31. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept and
performed by the AGENCY shall not be deemed or considered as a continuing waiver and shall not operate
to bar or prevent the Board from declaring a forfeiture for any succeeding breach, either of the same
conditions or covenants or otherwise.
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32. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the U
application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent
by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of
this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The County and AGENCY agree to U
reform the Agreement to replace any stricken provision with a valid provision that comes as close as 06
possible to the intent of the stricken provision.
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33. ENTIRE AGREEMENT
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(a) It is understood and agreed that the entire Agreement of the parties is contained herein,
and that this Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall
be valid only when expressed in writing and duly signed by the parties.
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IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by c0
the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and
year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA ,i
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By By.
As Deputy Clerk Mayor/Chairman 0
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Guidance/Care Center, Inc., a Florida
501(c)(3) not-for-profit corporation
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(Federal ID No.
Witness
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BY
ness
Frank C. Rabbito, COO
Guidance/Care Center, Inc., a Florida
501(c)(3) not-for-profit corporation
Resolution WCGCC 2022-02
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C.10.a
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department U
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time period of to t0
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Check # Payee Reason Amount
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101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending 05/28/01 XXX.XX
(A) Total X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) X.XXX.XX N
N
I certify that the above checks have been submitted to the vendors as noted and that the expenses are L-
accurate and in agreement with the records of this organization. Furthermore, these expenses are in
compliance with this organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source. Z
Executive Director i
Attachments (supporting documentation)
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) U
U
State of
County of
This instrument was acknowledged before me, by means of ❑ physical presence or ❑ online notarization
this day of (month), (year),
by (name of officer or agent, title or officer
or agent) of (name of entity).
Personally Known N
Produced Identification: Type of ID and Number on ID N
(Seal)
Signature of Notary
Name of Notary (Typed, Stamped or Printed)
Notary Public, State of
8 2022-RSAT-MONR-
Packet Pg. 527
ATTACHMENT B C.10.a
Residential Substance Abuse Treatment (RSAT) Program
CERTIFICATE OF SUBAWARD
Subrecipient: Monroe County Board of Commissioners cj
L)
Subrecipient DUNS: 073876757
Date of Award:01/28/2022
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Grant Period: From: 04/01/2022 TO: 03/31/2023
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM L)
06
Subgrant Number: 2022-RSAT-MONR-1-6R-003 0
Federal Funds: $ 130,000.00 CL
Matching Funds: $43,334.00
Total Project Cost: $ 173,334.00
CFDA Number: 16.593
Federal Award Number: 2020-J2-BX-0021
Federal Awarding Agency: U.S. Department of Justice(USDOJ)
Pass-through Entity: Florida Department of Law Enforcement(FDLE)
c14
Research and Development: No N
Indirect Cost: No
A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to
as"FDLE"or"Department")and the Monroe County Board of Commissioners(herein referred to as"Sub recipient");
I
c5
WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal
financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the subgrant
agreement, and 0
L)
WHEREAS,the Department has available funds resulting from a federal Residential Substance Abuse Treatment L)
award issued under the Omnibus Crime Control and Safe Streets Act of 1968, as amended,and
WHEREAS, the Subrecipient and the Department have each affirmed they have read and understood the agreement
in its entirety and the Subrecipient has provided an executed agreement to the Department.
NOW THEREFORE, in consideration of the foregoing:
A subaward is hereby made to the Subrecipient identified above. The subaward is for the amount and time period
specified above.
This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly
or quarterly basis, as designated in the Financial Section of the agreement.The Subrecipient must maintain original
supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre-
and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment
under another state or federal funding source. Supporting documentation includes, but is not limited to:timesheets,
activity reports, paystubs, third-party contracts, quotes, procurement documents, equipment inventory
c�
9 2022-RSAT-MONR-
Packet Pg. 528
C.10.a
Residential Substance Abuse Treatment (RSAT) Program
CERTIFICATE OF SUBAWARD (CONTINUED)
records,purchase orders, original receipts, invoices, canceled checks or EFT records, or bank statements, as t3
applicable. Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice U
and requested supporting documentation.
The Subrecipient must provide Performance Reports on either a monthly or quarterly basis, as designated in the
Performance Section of the agreement, to the Department attesting to the progress toward deliverables and to
validate the required minimum acceptable level of service performed. Performance Reports are due no later than 15
days after the end of each reporting period.
0
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This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs 06
(OJP)Financial Guide,and/or the Office of Management and Budget(OMB)Uniform Grant Requirements (2 C.F.R.
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Part 200), in their entirety. It is also subject to the standard and special conditions attached and such further rules,
regulations and policies as may be reasonably prescribed by the State or Federal Government.
CL
Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed,withholding of
federal funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform
Guidance 200.338-200.342.
,� ��'
AuthGri�6d Office Date
Cody Menacof
Bureau Chief
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This award is subject to the special conditions (if any)prescribed below. >_
LL
Ref#S50444: WITHHOLDING OF FUNDS: Prior to the obligation and drawdown of funds for any non-competitive
procurement(sole source),the Subrecipient must obtain written approval via a Sole Source Justification Form from
the Office of Criminal Justice Grants(OCJG).Any funds expended prior to receiving approval will be spent"at risk". If
the Sole Source Justification Form is denied by OCJG, related funds will not be eligible for reimbursement using sole
source procurement.All sole source procurements under this subaward must comply with the Federal sole source ®�
procurement requirements outlined in the Office of Management and Budget(OMB), Uniform Requirements,2 C.F.R. c�
200.320(f).
Ref#S50445: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services to a third-party, a
t3
properly executed Third-Party Subaward Compliance Checklist for Guidance/Care Center must be submitted to the U
Office of Criminal Justice Grants. t3
Ref#S50446: WITHHOLDING OF FUNDS: Subawards under this agreement must comply with the Office of
Management and Budget(OMB), Uniform Requirements, 2 C.F.R.200.332. Prior to the drawdown of funds for
contractual services,the Subrecipient must submit an executed copy of the contractual agreement with
Guidance/Care Center to the Office of Criminal Justice Grants.
Ref#S50447: In accordance with 2 CFR 200.332 (Requirements for Pass-through Entities),the Subrecipient is
required to complete a risk assessment and conduct monitoring of its third-party subaward. In order to ensure
compliance with the federal parent award,the subrecipient must complete the Third-Party Subaward Risk Assessment
and Monitoring Questionnaire forms and provide documentation of completion to the Office of Criminal Justice Grants
prior to closeout.
C14
Ref#S50448: A.risk assessment completed at the time of application review determined this project is HIGH-RISK. Q
Backup documentation supporting all expenditures must accompany each reimbursement request submitted for
approval. Documentation may include, but is not limited to: procurement records(including quotes, competitive
solicitations/bids, etc.), purchase orders, packing slips,delivery/receivable documents, invoices, proof of payment,
timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation,travel vouchers
etc.
Ref#S50449: WITHHOLDING OF FUNDS: At the time of application approval, the Subrecipient had not
10 2022-RSAT-MONR-
Packet Pg. 529
C.10.a
Residential Substance Abuse Treatment (RSAT) Program
CERTIFICATE OF SUBAWARD (CONTINUED)
submitted a current Subrecipient Management Questionnaire(SMQ). Prior to the drawdown of funds,the Subrecipient t3
must provide a completed Subrecipient Management Questionnaire (SMQ). U
Ref#S50455: During application review, it was noted the Subrecipient's SAM.gov registration will be expiring within
the next 60 days. In order to prevent delays in payment,the Subrecipient should renew their registration in SAM.gov
prior to March 8, 2022
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11 2022-RSAT-MONR-
Packet Pg. 530
C.10.a
Residential Substance Abuse Treatment (RSAT) Program
ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE
Subrecipient: Monroe County Board of Commissioners
U
Subgrant Number: 2022-RSAT-MONR-1-6R-003
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
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Pass-through Entity: Florida Department of Law Enforcement
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t)
This award is subject to all applicable rules, regulations,and conditions, as contained in the Department of Justice 06
Grants Financial Guide, and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R. Part 200).
This award is also subject to the incorporated standard and special conditions, and such further rules, regulations, and
policies as may be reasonably prescribed by the State or Federal Government. CL
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In witness whereof,the parties affirm they each have read and understand the conditions set forth in this agreement,
have read and understand the agreement in its entirety, and accept this agreement through the signature of their duly
authorized officers on the date, month,and year set out below.
Monroe County Board of Commissioners W
Authorizing Official (Commission Chairperson, Mayor, or Designated Representative)
Digitally signed by Tina
Boan 01/28/2022
Signature o oa os'oo' Date Q
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Tina Boan, Director Budget and Finance ILL
Printed Name and Title U
Monroe County Board of Commissioners
Authorizing Official (Official,Administrator, or Designated Representative) cal
Tina Digitally signed
by Tina Boan 01/28/2022 0
.... ....... ._. _ — U
Signature ate: 2.01.28 Date
Boan 10:13:07-05'00'
Tina Boan,Directory Budget and Finance cn
Printed Name and Title ,
Florida Department of Law Enforcement
Office of Criminal Justice Grwi
Signature . � :�" Date C14
:.
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Cody Menacof, Bureau Chief ;
_..... __._.........�._._.. _..._...._..............
Printed Name and Title
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12 2022-RSAT-MONR-
Packet Pg. 531
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
U
Organization Name: Monroe County Board of Commissioners
County: Monroe
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Chief Official
Name: Michelle Coldiron U
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Title: Mayor 06
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Chief Financial Officer
Name: Kevin Madok
Title: Clerk of Court
Address: Post Office Box 1980 Q
City: Key West >-
State: FL Zip: 33041-1980
Phone: 305-295-3130 Ext:
Fax: _
Email: kmadok@monroe-clerk.com ,i
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Application Ref#2021-RSAT-138 Section #1 Page 1 of 2
Contract# 2022-RSAT-MONR-1-6R-003
13 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
U
Organization Name: Monroe County Board of Commissioners
County: Monroe
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Chief Official
Name: Michelle Coldiron t0
Title: Mayor 06
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
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Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Project Director
Name: Janet Gunderson
Title: Senior Grants and Finance Analyst
Address: 1100 Simonton Street Q
Room 2-213 >-
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4470 Ext:
Fax: 305-292-4515 (n
Email: Gunderson-Janet@monroecounty-fl.gov
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Application Ref#2021-RSAT-138 Section #1 Page 2 of 2
Contract# 2022-RSAT-MONR-1-6R-003
14 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
U
Project Title. MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 4/1/2022 End Date: 3/31/2023
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This has increased the availability of illicit drugs in Monroe County
resulting in drug abuse rates higher than both the state and national averages. The Drug
Enforcement Agency noted in their 2019 Opioid Report that from 2006 to 2012 there were
30,791,325 prescription pain pills, enough for 60 pills per person per year, supplied to Monroe
County. The Florida Department of Corrections recorded 3,295 drug/narcotic arrests in Monroe
County for males during the six-year period of 2012 through 2017. The Monroe County Sheriffs W
Office, Public Defender, and State Attorney's office have indicated a continued need for diversion
and treatment services including programs which will allow the county to decrease the number of
days' individuals spend incarcerated.
The project proposed by the service provider supports Monroe County's strategic plan that N
addresses an identified priority in reducing criminal recidivism related to substance use. The >_
proposed program increases access to treatment and provides comprehensive substance abuse U
treatment to inmates during incarceration. We are also proposing a Community-Based Aftercare
program that will provide coordination between the correctional treatment program and other
social service and rehabilitation programs, such as transitional housing, vocational rehab, and
AA/NA.
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On May 13, 2020, Miami Herald reported that with coronavirus-related stress on the rise, so is
alcohol and drug use, according to a national survey. Findings by The Recovery Village, a Florida- t0
based network of addiction treatment facilities, reflect an "expected" increase in substance use U
during the pandemic, with Americans reporting a 55% rise in alcohol consumption in April 2020. U
When it came to illicit drugs, 36% of Americans reported increased use of marijuana and
prescription opioids, among others. "Experts have already started to voice concerns on the ,
secondary effects America is yet to see from COVID-19", researchers wrote, among them being
"increased rates of addiction afterward due to the stress of isolation, boredom, decreased access
to recovery resources and unemployment". The jail-based program has been able to provide
substance abuse treatment throughout the pandemic and it is expected these services will
continue to be crucial to this community given these statistics.
Summary of project accomplishments from pre-existing subgrant (2021-RSAT-MONR-1-H7-004) ,
with a project period of 1/1/2021 - 6/30/2022: N
N
Data reported in "Completions" and "Reincarcerations" sections the Quarterly Performance Report
from the most recent grant periods, January 1, 2021, through September 30, 2021 E
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Application Ref#2021-RSAT-138 Section #2 Page 1 of 5
Contract# 2022-RSAT-MONR-1-6R-003
15 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
*Completions - "How many successful RSAT completions were released in the community during
the reporting period?" Jan-21 to Mar-21 = 7; Apr-21 to June-21 = 4; Jul-21 to Sept-21 = 9; Total U
Successful Completions = 20
*Completions - "During the reporting period, how many successful RSAT completions were
released into the community with referrals to outpatient services, re-entry and/or transitional
plan?" Jan-21 to Mar-21 = 7; Apr-21 to June-21 = 4; Jul-21 to Sept-21 = 9; Total Successful
Completions Released with a Continuity of Care Arrangement = 20. All releases are referred to U
outpatient services. 06
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*Reincarcerations - "How many successful RSAT completions were released, and subsequently
reincarcerated on a new criminal charge during the reporting period?" Jan-21 to Mar-21 = 0 Apr-
21 to June-21 = 0 Jul-21 to Sept-21 = 0; Total Successful Completions Released then
Reincarcerated = 0
In the proposal of 2021-RSAT-MONR-1-H7-004 it was estimated that 8% of the successful
completions would be reincarcerated for a new criminal charge; data results from 2021-RSAT-
MONR-1-H7-004 indicate a successful outcome has been met. We also follow recidivism for the a
year following discharge. It is important to note that the average rate of recidivism for the year
following incarceration is 5%.
In summary, a multipronged approach that includes not only programs that monitor and restrict N
prescriptions, but one that also improves access to treatment, expands the number of N
interventions that reduce the harms associated with opioid use, and reduces exposure to illicit
opioids; this program is more important now, than ever.
Project Summary (Scope of Work)
The Jail-In House Drug Treatment Program (JIP) scope timeline is April 1, 2022 - March 31, 2023.
The JIP program is located within the Monroe County Detention Center (MCDC). The MCDC has °
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a specific dorm designated for RSAT clients. The men are able to get treatment quickly instead of
being one of the 66% of substance abusing Florida residents who desire help but are unable to 0
access treatment due to Florida's lengthy waiting list for substance abuse services. This program U
has been able to attain and maintain a very low recidivism rate for participants by using evidence- U
based practices and special attention to the unique needs of substance abusing men. The
program has a very close relationship with county judges, attorneys, and the administration of the
MCDC as well as city and county authorities. Men who complete treatment are often granted early
release from incarceration to begin rebuilding their lives, thereby saving the county the expense of
their continued detainment. Clients are taught coping skills to manage stress, anxiety, triggers to
relapse. Groups also cover job interviewing skills, resume creation, professionalism, budgeting,
opening a bank account and household mgmt skills. These skills attained within the context of
treatment increases the chances of sustained recovery, healthier family and other personal
relationships and safer communities.
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The majority of clients are court ordered by the Drug Court, Circuit Court and County Court N
Judges in MC. The rest enter the program as volunteers who have met the criteria for drug/alcohol
treatment and will be in the county jail a minimum of 182 days. JIP will serve 67 male inmates.
Clients must have a minimum of 6-months'jail time to complete the program, agree to follow all
program rules including the absence of disciplinary infractions while incarcerated and complete all
program assignments and attend groups 5-days per week. Once clients have been referred to
JIP, a
Application Ref#2021-RSAT-138 Section #2 Page 2 of 5
Contract# 2022-RSAT-MONR-1-6R-003
16 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
biopsychosocial and program orientation is completed to determine treatment needs within 7-days
of receiving court order. Additional assessments are conducted including Mental Health Status
and the Post Traumatic Check List, which identify suicide risk levels, trauma & impairments in
functioning. Admission policies are welcoming to individuals with co-occurring disorders, learning U
disabilities, illiteracy and other special individualized needs allowing access for all.
Client-centered individualized treatment plans, are tailored to the needs of men, are a cornerstone
of gender-responsive treatment and developed collaboratively using a person-centered approach.
This plan is developed within the first 30 days and then reviewed and updated with the participant
every 30 days throughout the course of the program. Groups are facilitated 5-days per week. In U
addition, each program participant is assigned a primary counselor/case mgr. for monthly 06
individual sessions, to assist with treatment planning, provide comprehensive case mgmt. and to
monitor progress and discharge planning.
Treatment services use several evidence-based practices including Cognitive Behavioral Therapy
curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self-Improvement and
Change, Pathways to Responsible Living" authored by Harvey Milkman and Kenneth Wanberg
which includes a client workbook for them to keep. Moral Reconation Therapy is also used to
decrease recidivism among criminal offenders by increasing moral reasoning. Additionally, W
treatment in the correctional setting incorporates trauma-informed and gender-responsive
treatment through the use of the evidenced-based. "Seeking Safety" treatment model to promote
the healing and edification of the human spirit and Relapse Prevention Therapy program will also
be incorporated. Corrections staff conduct random drug testing of program participants with tests
provided by the JIP program. If a client tests positive for drugs, there is disciplinary action N
resulting in 30-days in lock down and a return to court for judicial review of the case. >_
Clients are required to complete all program service components in 2 phases in a minimum of 6-
months. Each phase of treatment includes phase specific "dorm-work" assignments that are
reviewed and graded by program staff. Clients are required to submit daily homework
assignments, attend groups, and maintain their behavior in the dorm and groups. When clients (n
move from one phase to the next is not pre-determined and the timeline is individualized based on
progress. To ensure the program achieves its intended outcomes and community impact,
outcome data is collected from the electronic health record so the program can monitor t0
deliverables; assess where it needs improvements; and make timely adjustments to address the U
desired outcomes more effectively and efficiently. U
Treatment in the program is a min. of 6-months and a max.1-year. Successful program completion
rate will be 80% or higher. Recidivism will be collected and monitored post-discharge using the
county arrest data system. Clients are given appointments with a psychiatrist as part of aftercare
and assigned a case mgr. to help them with appointments, treatment adherence, accessing of
community services and medication assistance, including MAT (Medication Assisted Treatment).
Community-Based Aftercare Program-Aftercare services funded through RSAT will serve
approximately 50 clients. Services will include coordination between the correctional treatment
program and other social service and rehabilitation programs. N
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Application Ref#2021-RSAT-138 Section #2 Page 3 of 5
Contract# 2022-RSAT-MONR-1-6R-003
17 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
A case mgr. will be stationed at the jail and will meet with the client while incarcerated to begin
engagement and ensure services are set up prior to release. Case mgr. will coordinate care by
connecting clients to community resources and outside agencies such as transitional housing,
vocational rehab, ANNA, primary care providers, and financial assistance agencies. The case U
mgr. will coordinate with Guidance/Care Center's (G/CC) outpatient staff to ensure clients are
enrolled in the necessary services, such as psychiatric care, substance abuse and/or mental
health therapy, relapse prevention groups, and medication assisted treatment (MAT). The case
mgr. and client will work together to identify goals and create a wellness and recovery plan. Case
mgr. will meet with client on a weekly basis to ensure client is set up in the community with
necessary supports and resources to prevent recidivism. U
06
The Aftercare program will use evidence-based treatment services including Critical Time
Intervention (CTI) is an EBP utilized to support vulnerable populations during times of transition.
CTI includes intervention phases. Activities throughout phases include engagement, assessment,
linkage, support, assessment of efficacy of established community supports, and transfer of care. c�
CTI will be effective in helping individuals transitioning out of jail into the community.
Participants in the Aftercare program will have access to a wide variety of mental health and
substance abuse services through the G/CC including Medication assisted treatment (MAT). Drug W
testing for community-based clients is conducted by probation/drug consortium. G/CC outpatient
only does routine drug testing on those clients who are enrolled in the MAT program.
Deliverables: Residential Substance Abuse Treatment to the male population who meet the RSAT
criteria. Documentation of services to be provided will include documentation of client N
participation, client activity logs, purchase orders, invoices, and cancelled checks. Documentation >_
and minimum performance required for drawdown of funds includes the completion of at least one
activity described in the scope of work above as attested on the financial expenditure/claim report.
All deliverables above are cost-reimbursement deliverables. Only costs previously paid for by the
subrecipient and supported by the appropriate documentation will be reimbursed.
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Application Ref#2021-RSAT-138 Section #2 Page 4 of 5
Contract# 2022-RSAT-MONR-1-6R-003
18 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
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Question: What percentage of the total costs of this project is being funded by sources other U
than this award?
Answer: 43
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No c)
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Application Ref#2021-RSAT-138 Section #2 Page 5 of 5
Contract# 2022-RSAT-MONR-1-6R-003
19 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info: c�
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Performance Reporting Frequency: Quarterly
Prime Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
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Activity Description 06
Activity: Other Drug Treatment
Target Group: Adult Males CL
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures
Objective: 1 - The subrecipient must complete the Performance Measures Worksheet and
submit to the Office of Criminal Justice Grants (OCJG) on April 30, July 30, August
30, and January 30.
Measure: 3 >-
The subrecipient must complete the Performance Measures Worksheet and submit
to the Office of Criminal Justice Grants (OCJG) no later than April 15, July 15,
October 15 and January 15.
Goal: Yes
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Application Ref#2021-RSAT-138 Section #3 Page 1 of 2
Contract# 2022-RSAT-MONR-1-6R-003
20 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
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Question: How many beds/slots will receive RSAT services? U
Answer: 67
Question: What is the total population of the facility in which the RSAT program is located?
Answer: 596 0
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Question: Provide the physical address(es) for the facility in which the RSAT program is
located.
Answer: Monroe County Detention Center
5501 College Road
Key West, FL 33040
Question: How many participants are anticipated to complete the RSAT program within the
subgrant period?
Answer: 50
Question: How many participants are anticipated to enter the RSAT program within the subgrant
period?
Answer: 67
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Application Ref#2021-RSAT-138 Section #3 Page 2 of 2
Contract# 2022-RSAT-MONR-1-6R-003
21 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
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II w IIII IIII fhrtwrt64II rennittances WfldI be seat °to the IIII V1 IIII''' V1 iii iii V1 IIIIOfficer
the SUbgramteeii iii Vizati iii
Financial Reporting Frequency for this Subgrant: Quarterly
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Is the subgrantee a state agency?: No U
06
FLAIR/Vendor Number: 596000749
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Budget: CL
Budget Category Prime Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $130,000.00 $43,334.00 $173,334.00
N
Expenses $0.00 $0.00 $0.00 N
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
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--Totals -- $130,000.00 $43,334.00 $173,334.00
0
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Percentage 74.9997 25.0002 100.0 U
Project Generated Income:
Will the project earn project generated income (PGI)? No
N
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Application Ref#2021-RSAT-138 Section #4 Page 1 of 6
Contract# 2022-RSAT-MONR-1-6R-003
22 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Contractual Services = $173,334 U
1)Assessments 240 quarter hours @ $19.27/gtr. hr. _ $4,624.80
2) Individual Counseling 770.5 quarter hours @ $25.00/qtr. hr. = $19,262.50
3) Group Therapy 8,599.5 quarter hours @ $6.25/qtr. hr. = $53,746.88
4) Case Management 2,452 quarter hours @ $22.71/gtr. hr. = $55,684.92 t0
5) Community-Based Aftercare Program (Case Management) Services 1,762 quarter hours @
06
$22.71/gtr. hr. = $40,015.02
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health, and educational services to inmates in, and being discharged from, the Monroe
County Detention Center. The unit cost rates were derived by using the hourly rates from the FY
2021-22 State funding contract for Substance Abuse and Mental Health (SAMH) services and
dividing by four (4) to arrive at the quarter hour (.25) rates. A contract with the treatment provider
will be developed to be utilized during the established grant period.
(1) Psychosocial Assessment: Monroe County through a contracted service/treatment provider will
interview all program participants for the purposes of data collection of educational, employment,
criminal, medical, family, substance abuse and mental health histories to assist in the
determination of the inmates' appropriateness for the program and to update treatment plans. N
Unit of Service: Client direct service quarter hour (.25) N
Unit Rate: $19.27
Units Requested: 240
Total Cost: $4,624.80
(2) Individual Counseling: Monroe County through its contracted service/treatment provider will
provide one-on-one counseling to all program participants to review progress and develop
treatment plans and work on treatment plan goals and objectives.
Unit of Service: Client direct service quarter hour (.25)
Unit Rate: $25.00 U
Units Requested: 770.5 quarter hours U
Total Cost: $19,262.50
(3) Group Therapy: Monroe County through its contracted service/treatment provider will provide '
group therapy to all program participants weekly. Group counseling among program participants
will be conducted to include the introduction of"Self-help groups" and their attendance to establish '
an ongoing support network.
Unit of Service: Client direct service quarter hour (.25)
Unit Rate: $6.25
Units Requested: 8,599.5 quarter hours
Total Costs: $53,746.88 N
N
N
(4) Case Management: Monroe County through its contracted service/treatment provider will
provide the coordination of adjunctive services, discharge and aftercare planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour (.25)
Application Ref#2021-RSAT-138 Section #4 Page 2 of 6
Contract# 2022-RSAT-MONR-1-6R-003
23 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Unit Rate per qtr. hr.: $22.71
Units Requested: 2,452 quarter hours
Total Cost: $55,684.92 U
(5) Community-Based Aftercare Program: Monroe County through its contracted treatment
provider will provide the coordination of adjunctive services, discharge planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour (.25) 0
Unit Rate: $22.71 U
06
Units Requested 1,762 quarter hours
Total Cost $40,015.02
Basis for Unit Cost: Each service is based on the cost centers cited in the Florida Department of
State Administrative Code (FAC); Department of Children and Families; Division of Mental Health,
Chapter: Community Substance Abuse and Mental Health Services; Financial Rule No. 65E-
14.021 (Unit Cost Method of Payment). Financial Rule 65E-14.021, Schedule of Covered Services
was updated on 4/27/2016.
(1) Psychosocial Assessment Description - The systematic collection and integrated review of
individual-specific data, such as examinations and evaluations. This data is gathered, analyzed,
monitored and documented to develop the person's individualized plan of treatment and to monitor
recovery. Psychosocial assessment specifically includes efforts to identify the person's key
medical and psychological needs, competency to consent to treatment, history of mental illness or Q
substance use and indicators of co-occurring conditions, as well as clinically significant >`
neurological deficits, traumatic brain injury, organicity, physical disability, developmental disability,
need for assistive devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $77.09
Subgrant Application: $19.27 per quarter (.25) hour
i
(2) Individual Counseling Description - Outpatient services provide a therapeutic environment,
which is designed to improve the functioning or prevent further deterioration of persons with mental
health and/or substance abuse problems. These services are usually provided on a regularly U
scheduled basis by appointment, with arrangements made for non-scheduled visits during times of U
increased stress or crisis. Outpatient services may be provided to an individual or in a group
setting. The group size limitations applicable to the Medicaid program shall apply to all Outpatient
services provided by a SAMH-Funded Entity. This covered service shall include clinical
supervision provided to a service provider's personnel by a professional qualified by degree,
licensure, certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $100.00
Subgrant Application: $25.00 per quarter (.25) hour
(3) Group Therapy Description - Outpatient services provide a therapeutic environment, which is LO
designed to improve the functioning or prevent further deterioration of persons with mental health
and/or substance abuse problems. These services are usually provided on a regularly scheduled N
basis by appointment, with arrangements made for non-scheduled visits during times of increased N'
stress or crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient E
c�
Application Ref#2021-RSAT-138 Section #4 Page 3 of 6
Contract# 2022-RSAT-MONR-1-6R-003
24 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
services provided by a SAMH-Funded Entity. This covered service shall include clinical
supervision provided to a service provider's personnel by a professional qualified by degree,
licensure, certification, or specialized training in the implementation of this service. U
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $25.00
Subgrant Application: $6.25 per quarter (.25) hour
c�
(4) Case Management Description - Case management services consist of activities that identify
the recipient's needs, plan services including aftercare, link the service system with the person, 0
coordinate the various system components, monitor service delivery, and evaluate the effect of the U
06
services received. This covered service shall include clinical supervision provided to a service
provider's personnel by a professional qualified by degree, licensure, certification, or specialized
training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter (.25) hour
(5) Community-Based Aftercare Program (Case Management) Description - Case management
services consist of activities that identify the recipient's needs, plan services, link the service
system with the person, coordinate the various system components, monitor service delivery, and
evaluate the effect of the services received. This covered service shall include clinical supervision
provided to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter hour Q
TOTAL PROGRAM COST: $173,334.12
TOTAL MATCH: $43,334
TOTAL FEDERAL: $130,000
i
Source of Local Governmental Cash Match: Ad Valorem Tax
Grant funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., U
covering any periods that extend beyond the project end date. Funds may be prorated for services U
within the project period.
Any costs that exceed the grant allocation will be the responsibility of the subrecipient and/or
implementing agency.
All items, quantities, and/or prices above are estimates based on the information available at the
time of application.
N
N
N
c�
Application Ref#2021-RSAT-138 Section #4 Page 4 of 6
Contract# 2022-RSAT-MONR-1-6R-003
25 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
c�
Question: If the budget contains salaries and benefits, does this application create a new U
position that results in a net personnel increase?
Answer: N/A
c�
Question: If the budget contains salaries and benefits and does not result in a new position,
describe how the existing position was previously funded.
Answer: N/A U
06
Question: If Expenses or Operating Capital Outlay are you are procuring via inter-government
agreement (e.g. state term contract, government contract, etc.)
c�
Answer: N/A
Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the
implementing agency is a sheriff's office, indicate the sheriff office's threshold instead.
Answer: 1000
Question: Will any procurements be made via sole source (see 2 C.F.R. 200.320(f))? If yes and
the aggregate dollar amount is $10,000 or more, include a Sole Source Justification
Form. N
Answer: Yes >_
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A- No indirect costs are in the budget.
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of costs for each service. Include methodology for the unit cost plan and
when it was approved. 0
Answer: Basis for Unit Cost: Each service is based on the cost centers cited in the Florida U
U
Department of State Administrative Code (FAC); Department of Children and U
Families; Division of Mental Health, Chapter: Community Substance Abuse and
Mental Health Services; Financial Rule No. 65E-14.021 (Unit Cost Method of
Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated
on 4/27/2016.
(1) Psychosocial Assessment Description - The systematic collection and integrated
review of individual-specific data, such as examinations and evaluations. This data is
gathered, analyzed, monitored and documented to develop the person's
individualized plan of treatment and to monitor recovery. Psychosocial assessment
specifically includes efforts to identify the person's key medical and psychological N
needs, competency to consent to treatment, history of mental illness or substance N
use and indicators of co-occurring conditions, as well as clinically significant
neurological deficits, traumatic brain injury, organicity, physical disability,
developmental disability, need for assistive devices, and physical or sexual abuse or
trauma.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $77.09
Subgrant Application: $19.27 per quarter (.25) hour
Application Ref#2021-RSAT-138 Section #4 Page 5 of 6
Contract# 2022-RSAT-MONR-1-6R-003
26 2022-RSAT-MONR-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
(2) Individual Counseling Description - Outpatient services provide a therapeutic
environment, which is designed to improve the functioning or prevent further
deterioration of persons with mental health and/or substance abuse problems. These
services are usually provided on a regularly scheduled basis by appointment, with U
arrangements made for non-scheduled visits during times of increased stress or
crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient
services provided by a SAMH-Funded Entity. This covered service shall include
clinical supervision provided to a service provider's personnel by a professional
qualified by degree, licensure, certification, or specialized training in the U
implementation of this service. 06
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $100.00
Subgrant Application: $25.00 per quarter (.25) hour
(3) Group Therapy Description - Outpatient services provide a therapeutic
environment, which is designed to improve the functioning or prevent further
deterioration of persons with mental health and/or substance abuse problems. These
services are usually provided on a regularly scheduled basis by appointment, with
arrangements made for non-scheduled visits during times of increased stress or W
crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient
services provided by a SAMH-Funded Entity. This covered service shall include
clinical supervision provided to a service provider's personnel by a professional
qualified by degree, licensure, certification, or specialized training in the N
implementation of this service. >_
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $25.00
Subgrant Application: $6.25 per quarter (.25) hour
(4) Case Management Description - Case management services consist of activities
that identify the recipient's needs, plan services including aftercare, link the service rn
system with the person, coordinate the various system components, monitor service
delivery, and evaluate the effect of the services received. This covered service shall
include clinical supervision provided to a service provider's personnel by a 0
U
professional qualified by degree, licensure, certification, or specialized training in the U
implementation of this service. U
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter (.25) hour ,
(5) Community-Based Aftercare Program (Case Management) Description - Case
management services consist of activities that identify the recipient's needs, plan
services, link the service system with the person, coordinate the various system
components, monitor service delivery, and evaluate the effect of the services
received. This covered service shall include clinical supervision provided to a service
provider's personnel by a professional qualified by degree, licensure, certification, or ,
specialized training in the implementation of this service. N
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84 N
Subgrant Application: $22.71 per quarter hour
c�
Application Ref#2021-RSAT-138 Section #4 Page 6 of 6
Contract# 2022-RSAT-MONR-1-6R-003
27 2022-RSAT-MONR-
C.10.a
OFFICE OF CRIMINAL JUSTICE GRANTS
SUBAWARD STANDARD CONDITIONS
c�
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) serves as the State U
Administering Agency (SAA)for various federal grant programs awarded through the U.S. Department of Justice (DOJ),
Office of Justice Programs (OJP). FDLE has been assigned as the certified Fiscal Agent for the 2020 Project Safe
Neighborhoods grants by the U.S. Attorney. OCJG awards funds to eligible applicants, and requires compliance with the
agreement and Standard Conditions upon signed acceptance of the subaward.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs
incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement, t)
or failure to perform grant activities as specified in the agreement,will result in required corrective action up to and including
financial consequences. A financial consequence may be imposed for non-compliance in accordance with 2 C.F.R. §200
and these Standard Conditions, including but not limited to project costs being disallowed, withholding of federal funds
and/or termination of the project.
CL
For NCHIP and NARIP Subawards
Comprehensive Evaluation-In order to ensure that the National Criminal History Improvement Program(NCHIP)and the
NICS Act Record Improvement Program (NARIP) are realizing the objectives in the most productive manner, the
subrecipient agrees to participate in a comprehensive evaluation effort. It is anticipated that the evaluation will take place
during the course of the program and will likely involve each participating agency. It is expected that the evaluation will have
a minimal impact on an agency's program personnel and resources. LL
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice(DOJ)Grants Financial Guide
https://oip.gov/financialguide/doi/pdfs/DOJ FinancialGuide.pdf c14
c14
Office of Management and Budget(OMB) Uniform Grant Guidance(2 CFR Part 200) LL
Subpart A, Definitions
Subparts B-D,Administrative Requirements
Subpart E, Cost Principles
Subpart F,Audit Requirements and all applicable Appendices
Code of Federal Regulations: .gpo.aov/fdsys/
2 C.F.R. §175.15(b),Award Term for Trafficking in Persons
28 C.F.R. §38, Equal Treatment for Faith-Based Organizations
28 C.F.R. §66, U.S. Department of Justice Common Rule for State and Local Governments 0
28 C.F.R. §83, Government-Wide Requirements for Drug-Free Workplace L)
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61,and 63 U
U.S. Code:
Title 34, U.S. Code, Crime Control and Law Enforcement
Title 41, U.S. Code§4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information
Title 34, U.S. Code, § 10101 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
https://fldoswebumbracol2rod.blob.core.windows.net/media/703328/gs1-sl-2020.pdf and
http://dos.myflorida.cam/med ia/698314/as2-sl-2017-final.pdf
State of Florida Statutes
Section 112.061, F.S., Per diem/travel expenses of public officers, employees,authorized persons
Chapter 119, F.S., Public Records c14
Section 215.34(2), F.S., State funds; non-collectible items; procedure c14
Section 215.97, F.S. Florida Single Audit Act
Section 215.971, F.S.,Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
Section 216.181(6), F.S.,Approved budgets for operations and fixed capital outlay
FY2020 Standard Conditions Page 1 of 19
Rev. 4/2021
28 2022-RSAT-MONR-
Packet Pg. 547
For NCH|Pand NAR|P:
FY2O2O National Criminal History Improvement Program (NCH|P)guidance U
�
FY2O2ON|CS Act Record Improvement Program (NAR|P)guidance
DEFINITIONS 0
U
Disallowed costa means those charges to Fodom| award that the Fodom| awarding agency or pass-through entity u�
determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions
of the Federal award.
CL
Equipment means tangible personal property(including information technology systems) having a useful life of more than
one year and a per-unit acquisition cost which equals or exceeds the lesser ofthe capitalization |ovo| established by the U
non-Federal entity for financial statement purposes, or $5.000. 3** also §§208/2 Capital assets, 20820 Computing -
devices, 20848 General purpose equipment, 20858 Information technology systems, 20880 Special purpose equipment,
and 20804Supplies. �
�
Fiscal Agent refers to the agency responsible for the administration of the PSN grant programs. FDLE has been assigned
ao the certified Fiscal Agent for PSNgrants.
Grant agreement means legal instrument of financial assistance between a Fodom| awarding agency or pass-through
entity and a non-Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal ~~
purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non-Federal
entity to carry out a public purpose authorized bya law of the United States (see 31 U.S.C. O1O1(3)); and not Voacquire
property or services for the Federal awarding agency or pass-through entity's direct benefit or use;and is distinguished from
a cooperative agreement in that it does not provide for substantial involvement between the Fodom| awarding agency or U_
pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount(including
overpayments and underpayments) under statutory, oontmctua|, administrative, or other legally applicable requirements. 0
Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any
duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), |
any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of
documentation prevents a reviewer from discerning whether a payment was proper.
Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount =
of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in order to expedite L)
the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 0
The micro-purchase threshold io set by the Federal Acquisition Regulation
in 48 CFR Subpart 2.1 (Definitions). |tio $1O.00O except ao otherwise discussed in Subpart 2.1 of that regulation, but this
threshold io periodically adjusted for inflation.
�
Modified Total Direct Cost(MTDC)means all direct salaries and wages,applicable fringe benefits, materials and supplies,
services, travel, and upto the first $25.00Oof each oubammnd (regardless of the period of performance of the oubammndo
under the award). IVITDC excludes equipment, capital expenditures, charges for patient care, rental costs,tuition remission,
scholarships and fellowships, participant support costs and the portion of each subaward in excess of$25,000. Other items
may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval '
of the cognizant agency for indirect costs.
Non-Federal entity is a state, local government, Indian tribe, institution of higher education(IHE), or nonprofit organization C14
that carries out a Federal award aoa recipient oroubmoipiont. C14
Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part of a
Fodom| program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for this
agreement, also referred Voao the State Administering Agency(SAA).
FY2O2O Standard Conditions Page 2of19
Rov. O5/2O21
29 unuu'noATmown'
C.10.a
Performance goal means a target level of performance expressed as a tangible, measurable objective, against which
actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some
instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance cj
reports(to be evaluated in accordance with agency policy). U
Period of performance means the time during which the non-Federal entity may incur new obligations to carry out the work
authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and end dates
of the period of performance in the Federal award (see §§200.211 Information contained in a Federal award paragraph c�
(b)(5)and 200.332 Requirements for pass-through entities, paragraph(a)(1)(iv)).
Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in 0
combination with any one or more of types of information, including, but not limited to social security numbers; passport U
numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name;
criminal, medical, and financial records; and educational transcripts. This does not include PI that is required by law to be
disclosed. (See also§200.79 Personally Identifiable Information(PII)).
CL
0
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1)that resulted from a violation U
U
or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to
match Federal funds;2)where the costs,at the time of the audit,are not supported by adequate documentation;or 3)where
the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property or
services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the
purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the
Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. As of the
publication of this part,the simplified acquisition threshold is$250,000,but this threshold is periodically adjusted for inflation.
(Also see definition of Micro-purchase, 2 C.F.R.§200.67)
c14
Subaward is an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal Q
award received by the pass-through entity. It does not include payments to a contractor or payments to an individual who >_
is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an
agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be a recipient of
other Federal awards directly from a Federal awarding agency. ®�
c�
Supplies means all tangible personal property other than those described in §200.33 Equipment. A computing device is a
supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for
financial statement purposes or$5,000, regardless of the length of its useful life. See also §§200.20 Computing devices cj
and 200.33 Equipment. U
t)
For PSN: Task Forces are established by each USAO to collaborate with a PSN team of federal, state, local, and tribal
where applicable) law enforcement and other community members to implement a strategic Ian for investigating,
( PP� ) Y P 9 P 9 9,
prosecuting, and preventing violent crime.
SECTION I: TERMS AND CONDITIONS
1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under this
agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the
State of Florida to reimburse subrecipients for incurred costs is subject to available federal funds.
2.0 Commencement of Project-If a project is not operational within 60 days of the original start date of the award period,
the subrecipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, cv
c14
and the expected start date. Q
4i
If a project is not operational within 90 days of the original start date of the award period,the subrecipient must submit
a second statement to the Department explaining the implementation delay.
Upon receipt of the ninety(90)day letter, the Department shall determine if the reason for delay is justified or shall, at
its discretion, unilaterally terminate this agreement and re-obligate subaward funds to other Department approved
projects. The Department,where warranted by extenuating circumstances, may extend the starting date of the project
FY2020 Standard Conditions Page 3 of 19
Rev. 05/2021
30 2022-RSAT-MONR-
Packet Pg. 549
C.10.a
past the ninety(90)day period, but only by formal written adjustment to this agreement.
3.0 Supplanting -The subrecipient agrees that funds received under this award will not be used to supplant state or local cj
funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made U
available for law enforcement activities.
4.0 Personnel Changes -The subrecipient agrees to promptly notify the Department through the SIMON Help Desk of
any change in chief officials or key project staff, including changes to contact information or title changes. The c�
subrecipient acknowledges that some changes in points of contact will require formal grant adjustment to reflect the
change in the agreement.
0
5.0 Non-Procurement, Debarment and Suspension -The subrecipient agrees to comply with Executive Order 12549, U
06
Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non-procurement)". These procedures require the subrecipient to certify it shall not enter into any lower
tiered covered transaction with a person who is debarred,suspended,declared ineligible or is voluntarily excluded from
participating in this covered transaction, unless authorized by the Department. If the subaward is$100,000 or more, CL
the sub recipient and implementing agency certify that they and their principals: U
U
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal
department or agency;
2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public(federal, state, or local)transaction or contract under a public transaction; violation of federal
or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
c14
3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state, or Q
local) with commission of any of the offenses enumerated in paragraph (a)(ii) of the "Lobbying, Debarment and >_
Drug Free Workplace" certification;and LL
4) Have not within a three-year period preceding this application had one or more public transactions(federal, state,
or local)terminated for cause or default.
6.0 Federal Restrictions on Lobbying - In general, as a matter of federal law, federal funds may not be used by any ®�
subrecipient at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption c�
of any law, regulation,or policy, at any level of government. See 18 U.S.C. § 1913.
Another federal law generally prohibits federal funds from being used by any subrecipient at any tier,to pay any person U
to influence(or attempt to influence)a federal agency, a Member of Congress, or Congress(or an official or employee U
of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, U
subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31
U.S.C. § 1352. '
7.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the
purpose of lobbying the legislature or a state agency is prohibited under this agreement.
8.0 Additional Restrictions on Lobbying-The subrecipient understands and agrees that it cannot use any federal funds,
either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy,
at any level of government,without the express prior written approval of the Office of Justice Programs.
9.0 "Pay—to—Stay" - Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate"pay-to-stay" programs. "Local jail", as referenced in this cv
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does c14
not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by c14
which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate
population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
c�
FY2020 Standard Conditions Page 4 of 19
Rev. 05/2021
31 2022-RSAT-MONR-
Packet Pg. 550
C.10.a
10.OThe Coastal Barrier Resources Act-The subrecipient will comply and assure the compliance of all contractors with
the provisions of the Coastal Barrier Resources Act(P.L. No. 97-348)dated October 18, 1982 (16 USC 3501 et seq.)
which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. cj
U
11.0113ackground Check-Whenever a background screening for employment or a background security check is required
by law for employment, unless otherwise provided by law, the provisions of§435, F.S. shall apply.
All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security
background investigations as a condition of employment and continued employment. For the purposes of the
subsection, security background investigations shall include, but not be limited to, employment history checks,
fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through U
the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of
Investigation, and may include local criminal records checks through local law enforcement agencies.
Such background investigations shall be conducted at the expense of the employing agency or employee. CL
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12.0Confidentiality of Data-The subrecipient(at any tier) must comply with all confidentiality requirements of 34 U.S.C.
§ 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The
subrecipient further agrees, as a condition of award approval, to submit a Privacy Certificate in accordance with the
requirements of 28 C.F.R. Part 22 and, in particular,28 C.F.R.22.23. Privacy Certification forms must be signed by the
subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief
official.
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13.0Conferences and Inspection of Work-Conferences may be held at the request of any party to this agreement. At
any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of
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Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement.
14.01nsurance for Real Property and Equipment-The subrecipient must,at a minimum, provide the equivalent insurance Q
coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by >_
the non-Federal entity. LL
15.0Flood Disaster Protection Act-The sub recipient will comply with Section 102(a)of the Flood Disaster Protection Act
of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition
purposes for use in any area that has been identified as an area having special flood hazards. ®�
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16.OGeneral Appropriations Restrictions —The subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes as set forth in the Consolidated Appropriations Act, 2018.
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17.01mmigration and Nationality Act - No public funds will intentionally be awarded to any contractor who knowingly U
employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C.
Section 1324(a), Section 274(A) of the Immigration and Nationality Act("INA"). The Department shall consider the M
employment by any contractor of unauthorized aliens a violation of Section 274(A)of the INA. Such violation by the
subrecipient of the employment provisions contained in Section 274(A) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
18.OFor NCHIP&NARIP: Enhancement of Security- If funds are used for enhancing security, the subrecipient must:
1) Have an adequate process to assess the impact of any enhancement of a school security measure that is
undertaken on the incidence of crime in the geographic area where the enhancement is undertaken.
2) Conduct such an assessment with respect to each such enhancement; and submit to the Department the
aforementioned assessment in its Final Program Report. c14
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19.0 Personally Identifiable Information Breaches—The subrecipient(at any tier)must have written procedures in place
to respond in the event of actual or imminent "breach" (OMB M-17-12) if it: 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of"personally identifiable information (PII)" within the scope
of an OJP grant-funded program or activity, or 2) uses or operates a "federal information system" (OMB Circular A-
130). The subrecipient's breach procedures must include a requirement to report actual or imminent breach of PII to
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FDLE's Office of Criminal Justice Grants for subsequent reporting to the OJP Program Manager no later than 24 hours
after an occurrence of an actual breach, or the detection of an imminent breach.
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SECTION II: CIVIL RIGHTS REQUIREMENTS U
1.0 Participant Notification of Non-discrimination FDLE does not discriminate on the basis of race, color, religion,
national origin,sex, disability or age in the delivery of services, benefits or in employment.
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2.0 Title VI of the Civil Rights Act of 1964-The subrecipient at any tier, must comply with all applicable requirements of
28 CFR § 42, specifically including any applicable requirements in Subpart E that relate to an equal employment
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opportunity program. U
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Equal Employment Opportunity Certification (EEOC)-A subrecipient and/or implementing agency must submit an
EEO Certification annually within 120 days of award.
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Equal Employment Opportunity Program(EEOP)-A subrecipient and/or implementing agency must comply with all
applicable requirements in 28 C.F.R. §42, Subpart E. cs
Subrecipients are advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition
(hops://oip.aov/about/ocr/eeop.
3.0 Title IX of the Education Amendments of 1972 If the subrecipient operates an education program or activity, the W
subrecipient must comply with all applicable requirements of 28 C.F.R. §54, "Nondiscrimination on the basis of sex in
education programs or activities receiving federal financial assistance."
4.0 Equal Treatment for Faith Based Organizations The subrecipient at any tier, must comply with all applicable
requirements of 28 C.F.R. §38, "Equal Treatment for Faith Based Organizations", specifically including the provision for
written notice to current or prospective program beneficiaries. c14
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5.0 Americans with Disabilities Act-Subrecipients must comply with the requirements of the Americans with Disabilities >-
Act(ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide
reasonable accommodations.
6.0 Section 504 of the Rehabilitation Act of 1973 (28 C.F.R. § 42, Subpart G) - Subrecipients must comply with all
provisions prohibiting discrimination on the basis of disability in both employment and the delivery of services.
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7.0 Age Discrimination Act of 1975-Subrecipients must comply with all requirements in Subpart I of 28 C.F.R. §42 which
prohibits discrimination based on age in federally assisted programs.
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8.0 Limited English Proficiency(LEP)- In accordance with Department of Justice Guidance pertaining to Title VI of the t)
Civil Rights Act of 1964, 42 U.S.C. §2000d, subrecipients of federal financial assistance must take reasonable steps U
to provide meaningful access to their programs and activities for persons with LEP.FDLE strongly advises subrecipients
to have a written LEP Language Access Plan. For more information visit .ler).gov.
9.0 Finding of Discrimination-In the event a federal or state court or federal or state administrative agency makes,after
a due process hearing,a finding of discrimination on the grounds of race,color, religion, national origin,sex,or disability
against a subrecipient of funds, the subrecipient will forward a copy of the finding to FDLE and to the Office for Civil
Rights, Office of Justice Programs.
10.OFiling a Complaint- If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a
discrimination complaint, they may file a complaint with the subrecipient,with FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,
Tallahassee, Florida 32302-1489, or online at info@fdle.state.fl.us. Any discrimination complaints filed with FDLE will cv
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be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights,the Florida Commission on Human Q
Relations,or the Equal Employment Opportunity Commission, based on the nature of the complaint.
Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S.
Department of Justice, 810 71h Street, Northwest,Washington, D.C.20531,or by phone at(202)307-0690.
11.ORetaliation-In accordance with federal civil rights laws,the subrecipient shall not retaliate against individuals fortaking
action or participating in action to secure rights protected by these laws.
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12.0Non-discrimination Contract Requirements -Subrecipients must include comprehensive Civil Rights
nondiscrimination provisions in all contracts funded by the subrecipient. cj
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13.0Pass-through Requirements - Subrecipients are responsible for the compliance of contractors and other entities to
whom they pass-through funds including compliance with all Civil Rights requirements. These additional tier
subrecipients must be made aware that they may file a discrimination complaint with the subrecipient, with FDLE, or
with the USDOJ Office for Civil Rights and provided the contact information. c�
SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY
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1.0 Fiscal Control and Fund Accounting Procedures -All expenditures and cost accounting of funds shall conform to
the DOJ Grants Financial Guide, the 28 C.F.R. §66, and 2 C.F.R. §200 as applicable, in their entirety.
Subrecipients are required to establish and maintain adequate accounting systems and financial records and to CL
accurately account for funds awarded to them. Financial management systems must be able to record and report on
the receipt, obligation, and expenditure of grant funds; and able to accommodate a fund and account structure to cs
separately track receipts,expenditures,assets,and liabilities for awards, programs,and additional tiered subrecipients.
The awarded funds may or may not be an interest bearing account, but any earned interest must be used for program
purposes and expended before the federal grant period end date.Any unexpended interest remaining at the end of the
federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to DOJ.
2.0 Match - The value or amount of any "non-federal share," "match," or cost-sharing contribution incorporated into the
approved budget is part of the"project cost"for purposes of the 2 C.F.R. §200 Uniform Requirements,and is subject
to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the
approved budget that are provided as"match"or through "cost sharing."
SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS C14
1.0 Obligation of Subrecipient Funds - Subaward funds shall not under any circumstances be obligated prior to the LL
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effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on or
after the effective date, and on or prior to the termination date of the subrecipient's project are eligible for
reimbursement. All payments must be completed within forty-five (45) days of the end of the subaward period of
performance.
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2.0 Use of Funds - Grant funds may be used only for the purposes in the subrecipient's approved application.
Subrecipients shall not undertake any work or activities not described in the approved grant award, and that use staff,
equipment, or other goods or services paid for with grant funds, without prior written approval from FDLE's Office of
Criminal Justice Grants(OCJG). t0
3.0 Advance Funding -Advance funding may be provided to a subrecipient upon a written request to the Department. U
The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the
Chief Financial Officer designee. +�+
4.0 Performance and Reporting
Reporting Time Frames -The Project Director, Application Manager, or Performance Contacts shall submit Monthly
or Quarterly Project Performance Reports to the Department, within fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is extended beyond the "original" project period, additional Project
Performance Reports shall be submitted.
Failure to Submit - Performance Reports that are not complete, accurate, and timely may result in sanctions, as
specified in Section IV, Subaward Management and Reporting Requirements.
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Report Contents - Performance Reports must include a response to all objectives included in your subaward. A c14
detailed response is required in the narrative portion for yes/no performance objectives. Submitted performance reports
must clearly articulate,where appropriate, performance during the execution of the award has met a standard against
which the subrecipient's performance can be measured. The narrative must also reflect on accomplishments for the
period and identify problems with project implementation and address actions being taken to resolve the problems. cs
Additional information may be required if necessary to comply with federal reporting requirements.
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Requirement for Data on Performance and Effectiveness Under the Award -The subrecipient must collect and
maintain data that measures the performance and effectiveness of work under this award. The data must be provided
to OCJG in the manner(including within the timeframes)specified by OCJG. Data collection supports compliance with cj
the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable C)
laws.
Financial Consequences for Failure to Perform-In accordance with s.215.971 F.S., payments for state and federal
financial assistance must be directly related to the scope of work and meet the minimum level of performance for c�
successful completion. If the subrecipient fails to meet the minimum level of service or performance identified in this
agreement,or is customary for subawards,then the Department will apply financial consequences commensurate with
the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until 0
the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences
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according to the Standard Conditions as applicable, and/or termination of contract and requisition of goods or services
from an alternate source.Any payment made in reliance on subrecipient's evidence of performance,which evidence is
subsequently determined to be erroneous,will be immediately due to the Department as an overpayment.
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5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes
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such as changes in project activities or scope of the project, target populations, service providers, implementation
schedules, project director, and designs or research plans set forth in the approved agreement and for any budget
changes that affect a cost category that was not included in the original budget. Adjustments are also required when
there will be a transfer of 10%or more of the total budget between budget categories, or there is an indirect cost rate
category change.
Subrecipients may transfer up to 10% of the total budget between current, approved budget categories without prior
approval as long as the funds are transferred to an existing line item.
Under no circumstances can transfers of funds increase the total budgeted award.
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Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing Q
agency's chief official or the chief official's designee. >_
Retroactive(after-the-fact)approval of project adjustments or items not currently in the approved subaward will only be a
considered under extenuating circumstances.Subrecipients who incur costs prior to approval of requested adjustments
do so at the risk of the items being ineligible for reimbursement under the award.
All requests for changes, including all requests for project period extensions, must be submitted in SIMON no later than I
thirty(30)days prior to grant expiration date.
6.0 Financial Expenditures and Reporting
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Reporting Requirements-The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project U
Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the
reporting period. In addition, if the subaward period is extended, additional Project Expenditure Reports shall be
submitted.
All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report
Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant
Information Management Online).
All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit.
All reports must relate financial data to performance accomplishments.
Before the "final" Project Expenditure Report will be processed, the subrecipient must submit to the Department all cv
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outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions Q
shall result in forfeiture of reimbursement.
Reports are to be submitted even when no reimbursement is being requested.
Submission -The report must be electronically signed by the subrecipient or implementing agency's Chief Financial
Officer or the Chief Financial Officer designee.
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7.0 Project Generated Income(PGI) -All income generated as a direct result of a sub project shall be deemed program
income. Program income from asset seizures and forfeitures is considered earned when the property has been
adjudicated to the benefit of the plaintiff(i.e., law enforcement entity). cj
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Required Reports-The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department
within thirty (30) days after the end of the reporting period covering subaward project generated income and
expenditures during the previous quarter.
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PGI Expenditure-Program income should be used as earned and expended as soon as possible and used to further
the objectives for which the award was made.
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Submission - PGI Earnings and Expenditures reports must be electronically signed by the subrecipient or U
06
implementing agency's chief financial officer or the chief financial officer's designee.
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Unexpended PGI - If any PGI remains unspent after the subaward ends, the subrecipient must continue submitting
quarterly PGI reports until all funds are expended. CL
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Additionally, any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for
transmittal to the Bureau of Justice Assistance.
8.0 Subrecipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and
administrative proceedings to OCJG, SAM and FAPI IS.
The subrecipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with(or connected to the performance of)either this award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, subrecipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management("SAM"),to the designated federal integrity and performance system("FAPIIS"). Q
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SECTION V: MONITORING AND AUDITS >_
1.0 Access to Records -The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the
purpose of audit and examination according to the Financial Guide and the 28 C.F.R.§66.At any time,a representative
of the Department,the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit I
the project site to monitor, inspect and assess work performed under this agreement.
The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing agency,or
contractor refuses to allow public access to all documents, papers, letters,or other materials subject to provisions of s. t)
119, F.S., unless specifically exempted and/or made confidential by operation of s. 119, F.S.,and made or received by U
the subrecipient or its contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial assistance.
2.0 Monitoring-The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures; and
to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced
programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to
complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for
providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting
the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to
funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk
grantee, or termination of award(s). cv
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3.0 Property Management-The subrecipient shall establish and administer a system to protect, preserve, use, maintain
and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the DOJ Grants Financial Guide,and 28 C.F.R.§66.This obligation
continues as long as the subrecipient retains the property, notwithstanding expiration of this agreement.
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Property Use-The subrecipient must use equipment acquired under a Federal award for the authorized purposes of
the project during the period of performance,or until the property is no longer needed.Subrecipients must use, manage
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and dispose of equipment acquired under a Federal award in accordance with ss. 274, F.S. Tangible Property and 2
C.F.R. 200.313, Equipment.
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4.0 Subaward Closeout -A Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of U
the end date of the performance period.
The Financial Closeout Audit report located in SIMON must be electronically signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee. c�
Subaward Closeout will be initiated by the Department after the Financial Closeout has been completed and approved.
Failure to submit closeout reports timely will result in an Administrative Closeout by the Department. 0
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5.0 High Risk Subrecipients -If a subrecipient is designated "high risk" by a federal grant-making agency, currently or at
any time during the course of the period of performance under this award, the subrecipient must disclose that fact and
certain related information to FDLE's OCJG. For purposes of this disclosure, high risk includes any status under which
a federal awarding agency provides additional oversight due to the subrecipient's past performance, or other CL
programmatic or financial concerns with the subrecipient. The subrecipient's disclosure must include the following: 1. U
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The federal awarding agency that currently designates the subrecipient high risk, 2. The date the subrecipient was
designated high risk, 3.The high-risk point of contact at that federal awarding agency(name, phone number,and email
address), and 4. The reasons for the high-risk status,as set out by the federal awarding agency.
6.0 Imposition of Additional Requirements -The subrecipient agrees to comply with any additional requirements that
may be imposed by OCJG during the period of performance for this award, if the subrecipient is designated as "high
risk"for purposes of the DOJ high-risk grantee list.
7.0 Retention of Records -The subrecipient shall maintain all records and documents for a minimum of five (5) years
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from the date of the final financial statement and be available for audit and public disclosure upon request of duly
authorized persons. The subrecipient shall comply with State of Florida General Records Schedule GS1-SL for State Q
and Local Government Agencies:
https://fldoswebumbracoprod.blob.core.windows.net/media/703328/asl-sl-2Q20.pdf. >_
8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The subrecipient shall proceed diligently with the performance of this agreement according to the Department's
decision. If the subrecipient appeals the Department's decision,the appeal also shall be made in writing within twenty-
®one(21) calendar days to the Department's clerk(agency clerk). The subrecipient's right to appeal the Department's �
decision is contained in § 120, F.S., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. c�
Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, F.S.
9.0 Failure to Address Audit Issues-The subrecipient understands and agrees that FDLE's OCJG may withhold award U
funds, or may impose award conditions or other related requirements, if(as determined by OCJG) the subrecipient U
does not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R. § 200 Uniform t)
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews. '
10.0Single Annual Audit -Subrecipients that expend $750,000 or more in a year in federal awards shall have a single
audit or program-specific audit conducted for that year. The audit shall be performed in accordance with the OMB 2
C.F.R. §200 Subpart F—Audit Requirements and other applicable federal law. The contract for this agreement shall
be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as
federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period,funds received and disbursed.When applicable,the subrecipient shall submit
an annual financial audit that meets the requirements of 2 C.F.R. § 200 Subpart F, "Audit Requirements" s. 215.97,
F.S., "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and Chapter 10.650, "Local
Governmental Entity Audits"and"Florida Single Audit Act Audits Nonprofit and For-Profit Organizations." cv
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A complete audit report that covers any portion of the effective dates of this agreement must be performed and c14
submitted to the Federal Audit Clearinghouse within the earlier of thirty(30)calendar days after receipt of the auditor's
report(s), or nine(9) months after the end of the audit period. Submissions must include required elements described
in Appendix X to 2 C.F.R. §200 on the specified Data Collection Form (Form SF-SAC).
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Records shall be made available upon request for a period of five (5) years from the date the audit report is issued,
unless extended in writing by the Department.
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Subrecipients that expend less than$750,000 in federal awards during a fiscal year are exempt from the Single Audit
Act audit requirements for that fiscal year. In this case, written notification, in the form of the "Certification of Audit cj
Exemption"form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subrecipient U
is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year.
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
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1.0 Procurement Procedures - Subrecipients must have written procedures for procurement transactions. Procedures
must conform to applicable Federal law and the standards in 2 C.F.R. §§200.318-326.
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This condition applies to agreements that OCJG considers to be a procurement "contract", and not a second tier 06
subaward.
The details of the advance approval requirement to use a noncompetitive approach in a procurement contract under CL
this award are posed on the OJP website at
httl2s://oir).aov/fundina/Exr)lore/Noncoml2eti iveProcurement.htm.
Additional information on Federal purchasing guidelines can be found in the Guide to Procurements Under DOJ Grants
and Cooperative agreements at
https://oip.gov/tundinq/Implement/Resources/GuideToProcurementProcedures.pdf.
2.0 Cost Analysis -A cost analysis must be performed by the subrecipient if the cost or price is at or above the$35,000
acquisition threshold and the contract was awarded non-competitively in accordance with s. 216.3475, F.S. The
subrecipient must maintain records to support the cost analysis,which includes a detailed budget,documented review
of individual cost elements for allowability, reasonableness, and necessity. See also: Reference Guide for State LO
Expenditures.
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3.0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the general c14
principles and standards for selected cost items set forth in the DOJ Grants Financial Guide, 28 C.F.R. §66, "Uniform >`
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Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", and 2 CFR
Subpart E, "Cost Principles".
4.0 Unallowable Costs-Payments made for costs determined to be unallowable by either the Federal awarding agency,
or the Department, either as direct or indirect costs, must be refunded (including interest) to FDLE and the Federal
Government in accordance with instructions that determined the costs are unallowable unless state or Federal statute ®�
or regulation directs otherwise. See also 2 C.F.R. §§200.300-309. c�
5.0 Indirect Cost Rate -A subrecipient that is eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. §
200.414(f),and elects to do so, must advise OCJG in writing of both its eligibility and its election,and must comply with 0
all associated requirements in the 2 C.F.R. §200 and Appendix VII. t3U
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6.0 Sole Source - If the project requires a non-competitive purchase from a sole source costing $10,000 or more, the
subrecipient must complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon
application for pre-approval. If the subrecipient is a state agency and the cost meets or exceeds $250,000, the
subrecipient must also receive approval from the Department of Management Services (DMS) (s. 287.057(5), F.S.).
The Sole Source form must be signed by the subrecipient or implementing agency chief official or chief official designee.
Additional details on the sole source requirement can be found at 2 C.F.R. §200 and the DOJ Grants Financial Guide.
7.0 Personal Services - Subrecipients may use grant funds for eligible personal services including salaries, wages, and
fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3.9-Compensation for
Personal Services, consistent with the principles set out in 2 C.F.R. §200, Subpart E and those permitted in the federal
program's authorizing legislation. Subrecipient employees should be compensated with overtime payments for work
performed in excess of the established work week and in accordance with the subrecipient's written compensation and �
pay plan.
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Documentation-Charges for salaries,wages,and fringe benefits must be supported by a system of internal controls
providing reasonable assurance that charges are accurate, allowable, and properly allocated. Documentation
supporting charges must be incorporated into the official records of the organization.
Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the
employee is compensated by the organization and cover both federally funded and all other activities.The records may
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include the use of subsidiary records as defined in the organization's written policies. Where grant subrecipients work
on multiple grant programs or cost activities, documentation must support a reasonable allocation or distribution of
costs among specific activities or cost objectives. U
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8.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection,award and administration of contracts as described in
2 C.F.R. §200.318, General procurement.
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Requirements for Contractors of Subrecipients - The subrecipient assures the compliance of all contractors with
the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 34 U.S.C.
§ 10101 et seq.; the provisions of the current edition of the DOJ Grants 0
FinancialGuide(https://oip.gov/financialguide/doi/pdfs/DOJ FinancialGuide.pdf); and all other applicable federal and U
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state laws, orders, circulars, or regulations. The subrecipient must pass-through all requirements and conditions
applicable to the federal grant award/subaward to any subcontract. The term"contractor" is used rather than the term
"vendor" and means an entity that receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual CL
relationship determines the type of agreement.
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Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and
consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass-through entity
must review and approve in writing all consultant contracts prior to employment of a consultant when the individual
compensation rate exceeds $650 (excluding travel and subsistence costs) per eight-hour day, or$81.25 per hour. A
detailed justification must be submitted to and approved by FDLE, who will coordinate written approval of the Federal
awarding agency, prior to subrecipient obligation or expenditures of such funds. Approval shall be based upon the
contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant Rates, 28 C.F.R. § 66,
and applicable state statutes. The Department's approval of the subrecipient agreement does not constitute approval
of individual consultant contracts or rates. If consultants are hired through a competitive bidding process (not sole
source), the$650 threshold does not apply.
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FFATA Reporting Requirements - Subrecipients that enter into subawards of $25,000 or more should review the Q
Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting requirements >_
at hops://oip.aov/funding/Explore/FFATA.htm
9.0 Travel and Training -The cost of all travel shall be reimbursed according to the subrecipient's written travel policy. If
the subrecipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida
Travel Guidelines § 112.061, F.S. Any foreign travel must obtain prior written approval from the Federal awarding
agency and pass-through entity.
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10.OExpenses Related to Conferences, Meetings, Trainings, and Other Events - Subgrant funds requested for
meetings, retreats,seminars,symposia,events,and group training activities and related expenses must receive written
pre-approval from the Federal awarding agency and pass-through entity and comply with all provisions in 2 C.F.R. § U
200.432 and DOJ Grants Financial Guide Section 3.10; Conference Approval, Planning, and Reporting. Subgrant U
applications requesting approval for meeting, training, conference, or other event costs must include a completed U
Conference&Events Submission Form for approval prior to obligating subgrant funds for these purposes. 0
11.OTraining and Training Materials—Any training or training materials that has been developed or delivered with grant
funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at .oip.gov/funding/oiptrainingguidingprinciples.htm.
12.0Publications, Media and Patents Ownership of Data and Creative Material - Ownership of material, discoveries,
inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of
the DOJ Grants Financial Guide, 28 C.F.R. §§66,and 200.315.
Publication or Printing of Materials-Publication costs for electronic and print media,including distribution,promotion,
and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be
allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material(including videos
and electronic mediums). c14
Subrecipients must request pre-approval in writing for page charges for professional journal publications.All publication
materials must comply with provisions in 2 C.F.R. §200.461 and DOJ Grants Financial Guide, Section 3.9;Allowable
Costs—Publication.
Subrecipients must submit for review and approval one(1)copy of any written materials to be published, including web-
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based materials and website content, to be paid under this award at least thirty (30) days prior to the targeted
dissemination date.
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All electronic and print materials paid under this award must contain the following statements identifying the federal U
award:
"This project was supported by Award No. [Federal Award Number] awarded by the [Bureau of Justice
Assistance/Bureau of Justice Statistics], Office of Justice programs. The opinions, findings, and conclusions or c�
recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice or grant-making component."
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Any website funded in whole or in part under this award must include the same statement on the home page, on all U
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major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a web-based service, including any pages that
provide results or outputs from the service.
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Patents-Subrecipients are subject to applicable regulations governing patents and inventions, including government U
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wide regulations issued by the Department of Commerce(37 C.F.R. §401 and 2 C.F.R. §200.315(c)).
Subrecipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces
patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award.
13.OFor NCHIP&NICS: Purchase of Automated Fingerprint Identification System (AFIS)-AFIS equipment
purchased under this award must conform to the American National Standards Institute(ANSI)Standard, "Data LL
Format for the Interchange of Fingerprint, Facial &Other Biometric Information"(ANSI/NIST-ITL 1-2007 PART 1)and
any other applicable standards set forth by the Federal Bureau of Investigation (FBI).
14.0information Technology Projects N
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Criminal Intelligence Systems-The subrecipient agrees that any information technology system funded or supported >`
by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating
Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice
Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform
audits of the system, as per 28 C.F.R. §23.20(g). Should any violation of 28 C.F.R. §23 occur, the subrecipient may
be fined as per 42 U.S.C. §3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds.
I
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the
subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal,state,tribal,
or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication U
activities. U
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State IT Point of Contact-The subrecipient must ensure that the State IT Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditures period. This
is to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the subrecipient must maintain an administrative file
documenting the meeting of this requirement. For a list of State IT Points of Contact,go to,https://it.oip.gov/technology-
contacts.
The State IT Point of Contact will ensure the subrecipient's project follows a statewide comprehensive strategy for
information sharing systems that improve the functioning of the criminal justice system,with an emphasis on integration
of all criminal justice components, law enforcement, courts, prosecution, corrections, and probation and parole.
Interstate Connectivity-To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau cv
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of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between Q
jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to
achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice
Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed
IT system.
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ADP Justification -The subrecipient must complete an Automated Data Processing (ADP)equipment and Software
and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP
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equipment is to be made. This form must be submitted upon application if applicable and pre-approval must be
obtained. ADP Justification must be signed by the subrecipient or implementing agency chief official or an individual
with formal,written signature authority for the chief official. U
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15.0interoperable Communications Guidance - Subrecipients using funds to support emergency communications
activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications. Emergency
communications activities include the purchase of Interoperable Communications Equipment and technologies such c�
as voice-over-internet protocol bridging or gateway devices,or equipment to support the build out of wireless broadband
networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order.
SAFECOM guidance can be found at,https://www.dhs.gov/publication/funding-documents. 0
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Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions
must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or
regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also ensure
projects support the Statewide Communication Interoperability Plan (SCIP)and are fully coordinated with the full-time CL
Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other U
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governmental entity) results in a material technical or financial change in the project, the subrecipient should submit
associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the
quantity purchased of each item)to FDLE once items are procured during any periodic programmatic progress reports.
14.0GIobal Standards Package - In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice LL
Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall
conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at
https://it.oip.gpy/gsp. Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an Q
alternative approach is recommended. Q
15.OProhibition on Certain Telecommunications and Video Surveillance Services or Equipment—In accordance with LL
the requirements as set out in 2 C.F.R.§200.216,subrecipients are prohibited from obligating or expending grant funds
to:
1) Procure or obtain;
2) Extend or renew a contract to procure or obtain; LO®I
3) Enter into a contract to procure or obtain equipment, services, or systems that use telecommunications U
equipment or services as a substantial or essential component of any system,or as critical technology as part
of any system, produced by Huawei Technologies Company or ZTE Corporation(or a subsidiary or affiliate of
such entities). U
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16.0Unreasonable Restrictions on Competition -This condition applies with respect to any procurement of property or U
services funded (in whole or in part) by this subaward, by the subrecipient (at any tier), and regardless of the dollar
amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The
provisions of this condition must be among those included in any subaward (at any tier).
i. Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 and
200.319(a)— Subrecipient (at any tier) may (in any procurement transaction)discriminate against any person or
entity on the basis of such person or entity's status as an"associate of the federal government"(or on the basis of
such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out
in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ.
ii. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
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iii. The term "associate of the federal government" means any person or entity engaged or employed (in the past or Q
at present) by or on behalf of the federal government--as an employee, contractor or subcontractor(at any tier),
grant recipient or-subrecipient(at any tier), agent, or otherwise -- in undertaking any work, project, or activity for
or on behalf of(or in providing goods or services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity committed by legal instrument to
undertake any such work, project,or activity(or to provide such goods or services)in future.
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iv. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
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17.ONon-Disclosure Agreements-No subrecipient or entity that receives a procurement contract or subcontract with any U
funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste,fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
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18.0Confidential Funds and Confidential Funds Certificate - A signed certification that the Project Director or
Implementing Agency Chief Official has read, understands,and agrees to abide by all conditions for confidential funds 0
outlined in Section 3.12 of the DOJ Grants Financial Guide is required for all projects that involve confidential funds. U
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The signed certification must be submitted at the time of grant application. Confidential Funds certifications must be
signed by the subrecipient or implementing agency Chief Official or an individual with formal,written signature authority
for the Chief Official.
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19.OFor JAG: Task Force Training Requirement-The subrecipient agrees that within 120 days of award, each current U
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member of a law enforcement task force funded with these funds who is a task force commander, agency executive,
task force officer, or other task force member of equivalent rank, will complete required online (inte met-based) task
force training. The training can be accessed three ways:
1) Regional Information Sharing Systems (KISS) members may access the training through the secure RISS portal. W
Instructions may be found here: https:H28cfr.ncirc.gov/documents/Accessing 28CFRPart23 training RISS.pdf.
2) Members with a secure account through the Federal Bureau of Investigation's(FBI) Law Enforcement EnterpriseLL
Portal (LEEP) may log in to LEEP to access the training. Instructions may be found
here: https://28cfr.ncirc.gov/documents/Accessing 28CFRPart23 training LEEP.pdf.
3) If your agency was previously provided with a preauthorization code, you may register for the training using that
code by selecting the"LOG IN or SIGN UP" menu button located on the top left side of the home page. Enter c14
your email address and password, then select"Preauthorization Registration." c14
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All current and new task force members are required to complete this training once during the life of the award,or once
every four years if multiple awards include this requirement.This training addresses task force effectiveness as well as
other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection,
and task force oversight and accountability.
When FDLE awards funds to support a task force, the subrecipient must compile and maintain a task force personnel
roster along with course completion certificates.Additional information is available regarding this required training and
access methods at Home_page-28 CFR Part 23 Online Training (ncirc.gov).
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20.0 For NCHIP and NARIP: Protective Order Systems - Any system developed with funds awarded under this L)
cooperative agreement will be designed to permit interface with the National Protective Order file maintained by the U
FBI.
21.OFor PREA: PREA Audits -Subrecipients using funds, in whole or in part, to conduct PREA audits must utilize a DOJ
certified PREA auditor who must abide by all applicable requirements in the DOJ PREA Auditor Handbook.
SECTION VIII: ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list of Violating Facilities -The subrecipient assures that the facilities
under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are
not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under C14
consideration for listing by the EPA. Q
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2.0 National Environmental Policy Act(NEPA)
The subrecipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other
related federal environmental impact analyses requirements in the use of subaward funds by the subrecipient. This
applies to the following new activities whether or not they are being specifically funded with these subaward funds.
That is, it applies as long as the activity is being conducted by the subrecipient or any third party and the activity needs
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to be undertaken in order to use these subaward funds. Accordingly, the subrecipient agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes.
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If it is determined that any of the following activities will be funded by the grant, the recipient agrees to contact FDLE U
OCJG.
1) New construction;
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2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed
on or eligible for listing on the National Register of Historic Places; 0
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3) A renovation, lease, or any other proposed use of a building or facility that will either(a) result in a change in its
basic prior use or(b)significantly change its size;
4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as CL
0
an incidental component of a funded activity and (b) traditionally used, for example, in office, household, U
U
recreational, or educational environments; and
5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification,seizure, or closure of clandestine methamphetamine laboratories.
The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The
subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed
by the Department of Justice at
https:// .bja.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations.
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3.0 National Historic Preservation Act—The Act will assist the Department (if necessary) in assuring compliance with Q
section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and >_
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.),and the National Environmental Policy Act of 1969(42 U.S.C. §4321).
4.0 Human Research Subjects —The subrecipient agrees to comply with the requirements of 28 C.F.R. part 46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. ®�
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5.0 Disclosures
Conflict of Interest-The subrecipient and implementing agency will establish safeguards to prohibit employees from L)
using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of U
interest, or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE (the non- t)
federal pass-through entity).
Violations of Criminal Law-The subrecipient and implementing agency must disclose all violations of state or federal
criminal law involving fraud, bribery or gratuity violations potentially affecting the subaward.
6.0 Uniform Relocation Assistance and Real Property Acquisitions Act -The subgrant recipient will comply with the
requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §4601 et
seq.),which govern the treatment of persons displaced as a result of federal and federally-assisted programs.
7.0 Limitations on Government Employees Financed by Federal Assistance - The subrecipient will comply with
requirements of 5 U.S.C.§§1501-08 and §§7321-26,which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by federal cv
assistance. c14
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8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient
understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or
subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries, without
the express prior written approval of OJP.
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9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving,"74 Fed. Reg. 51225(October 1,2009),and §316.305, F.S.,the subrecipient is encouraged
to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of cj
performing work funded by this subaward and to establish workplace safety policies and conduct education,awareness, U
and other outreach to decrease crashes caused by distracted drivers.
10.0 For JAG: DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - If program funds
will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the c�
Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with
JAG funding may be entered into any other non-governmental DNA database without prior express written approval
from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at 0
hops:// .ncirs.gov/pdffiles1/nii/sIO01062.pdf. U
In addition,funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from
such technology are not accepted for entry into CODIS(the National DNA Database operated by the FBI).
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11.0Environmental Requirements and Energy-For subawards in excess of$100,000,the subrecipient must comply with
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all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act(42 U.S.0 85), section
508 of the Clean Water Act(33 U.S.C. 1368),Executive Order 11738,and Environmental Protection Agency regulations
(40 CFR 1). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which
are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Pub. L. 94-163, 89 Stat. 871), if any.
12.00ther Federal Funds -The subrecipient agrees that if it currently has an open award of federal funds or if it receives LL
an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole
or in part, for one or more of the identical cost items for which funds are being provided under this award, the
subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a
budget modification or change of project scope grant adjustment notice(GAN)to eliminate any inappropriate duplication Q
of funding.
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13.0Trafficking in Persons-The subrecipient must comply with applicable requirements pertaining to prohibited conduct LL
relating to the trafficking of persons, whether on the part of recipients, subrecipients or individuals defined as
"employees" of the subrecipient. The details of the recipient and subrecipient obligations related to prohibited conduct
related to trafficking in persons are incorporated by reference and posted at
https://oip.gov/funding/Explore/ProhibitedConduct-Traffickinq.htm
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14.ORequirement of the Award; Remedies for Non-Compliance or for Materially False Statements: Any materially
false,fictitious,or fraudulent statement to the Department related to this award(or concealment or omission of a material ,
fact) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001, 1621, and/or 34 U.S.C. § 10272),
and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including t)
under 31 U.S.C. §§3729-3730 and 3801-3812). U
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead,that the provision is utterly invalid or unenforceable;such provision shall be deemed severable from this award.
15.0 Employment Eligibility Verification for Hiring Under This Award —The subrecipient must ensure that as part of
the hiring process for any position that is or will be funded (in whole or in part) with award funds, the employment
eligibility of the individual being hired is properly verified in accordance with the provisions of 8 U.S.C. 1324a(a)(1)and
(2)•
i. All persons who are or will be involved in activities under this award must be made aware of the requirement for
verification of employment eligibility, and associated provisions of 8 U.S.C. 1324a(a)(1) and (2) that make it
unlawful in the United States to hire(or recruit for employment)certain aliens. cv
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ii. The subrecipient must provide training (to the extent necessary)to those persons required by this condition to be
notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C.
1324a(a)(1)and (2).
iii. As part of the recordkeeping requirements of this subaward, the subrecipient must maintain records of all
employment eligibility verifications pertinent to compliance with this condition and in accordance with I-9 record
retention requirements, as well as pertinent records of notifications and trainings.
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iv. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
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V. Persons who are or will be involved in activities under this award includes any and all subrecipient officials or other U
staff who are or will be involved in the hiring process with respect to a grant funded position under this award.
vi. For the purposes of satisfying this condition, the subrecipient may choose to participate in, and use E-Verify
(www.e-verify.gov), provided an appropriate person authorized to act on behalf of the subrecipient entity uses E- c�
Verify to confirm employment eligibility for each position funded through this award.
vii. Nothing in this condition shall be understood to authorize or require any subrecipient,or any person or other entity, 0
to violate federal law, including any applicable civil rights or nondiscrimination law. U
viii. Nothing in this condition, including paragraph vi.,shall be understood to relieve any subrecipient,or any person or
other entity,of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)and (2).
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IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to FDLE prior to award
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acceptance.
16.0 Determination of Suitability to Interact with Minors —This condition applies if it is indicated in the application for
subaward (at any tier)that a purpose of some or all of the activities to be carried out under the subaward is to benefit
a set of individuals under 18 years of age.
The subrecipient (at any tier), must make determinations of suitability before certain individuals may interact with LL
participating minors. The requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP website at,https://oip.gov/funding/Explore/interact-Minors.htm.
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17.0Restrictions and Certifications Regarding Non-Disclosure Agreements and Related Matters: No subrecipient Q
under this award,or entity that receives a procurement contract with funds under this award, may require an employee >_
to sign an internal confidentiality agreement that prohibits the reporting of waste,fraud, or abuse to an investigative or
law enforcement representative authorized to receive such information.
The foregoing is not intended, to contravene requirements applicable to classified information. In accepting this
award, the subrecipient:
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a) Has not required internal confidentiality agreements or statements from employees or contractors that currently c�
prohibit reporting waste,fraud,or abuse;
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b) Certifies that, if it learns that it is or has been requiring its employees or contractors to execute agreements that U
prohibit reporting of waste, fraud, or abuse, it will immediately stop any further obligations of award funds, will
provide prompt written notification to OCJG, and will resume such obligations only if expressly authorized to do ,
so by OCJG.
c) Will comply with requirements of 5 U.S.C. §§ 1501-08 and 7321-26,which limit certain political activities of state
or local government employees whose principal employment is in connection with an activity financed in whole
or in part by federal assistance.
17.OFor RSAT: State Alcohol and Drug Abuse Agency-The subrecipient will coordinate the design and implementation
of treatment programs with the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse
agency, especially when there is an opportunity to coordinate with initiatives funded through the Justice Assistance
Grant(JAG) program.
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18.OFor RSAT: Drug Testing -The subrecipient will implement or continue to require urinalysis or other proven reliable Q
forms of testing of individuals in correctional residential substance abuse treatment programs.Such testing shall include ;
individuals released from residential substance abuse treatment programs who remain in the custody of the State.
19.OFor RSAT: Opioid Abuse and Reduction - The subrecipient understands and agrees that, to the extent that
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substance abuse treatment and related services are funded by this award, they will include needed treatment and
services to address opioid abuse and reduction.
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20.OFor RSAT: Data Collection-The subrecipient agrees that grant funds maybe used to pay for data collection,analysis,
and report preparation only if that activity is associated with federal reporting requirements. Other data collection,
analysis, and evaluation activities are not allowable uses of grant funds. U
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21.OFor PSN: Coordination with U.S.Attorney and PSN Task Forces -The recipient agrees to coordinate the project
with the U.S.Attorney and Project Safe Neighborhoods Task Force(s)for the respective U.S.Attorney Districts covered
by the award. The recipient also is encouraged to coordinate with other community justice initiatives and other ongoing,
local gun prosecution and law enforcement strategies. c�
22.OFor PSN: Media-related Outreach-The subrecipient agrees to submit to OCJG for review and approval by DOJ,any
proposal or plan for PSN media-related outreach projects. 0
t)
06
23.OFor NCHIP&NARIP: Coordination and Compatibility with Systems-In accordance with federal award conditions,
subrecipient agrees all activities supported under this award must:
1)Be coordinated with Federal, State, and local activities relating to homeland security and presale firearm checks CL
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2) Ensure criminal justice information systems designed, implemented, or upgraded with NCHIP or NARIP funds are
compatible,where applicable,with the National Incident-Based Reporting System (NIBRS), the National Crime
Information Center system(NCIC 2000),the National Criminal Instant Background Check System (NICS), the
Integrated Automated Fingerprint Identification System (IAFIS), and applicable national, statewide or regional criminal
justice information sharing standards and plans.
3) Intend to establish or continue a program that enters into the National Crime Information Center(NCIC)records of:
(a) Protection orders for the protection of persons from stalking or domestic violence; (b)Warrants for the arrest of
persons violating protection orders intended to protect victims from stalking or domestic violence; and (c)Arrests or
convictions of persons violating protection orders intended to protect victims from stalking or domestic violence.
c14
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FY2020 Standard Conditions Page 19 of 19
Rev. 05/2021
46 2022-RSAT-MONR-
Packet Pg. 565
C.10.a
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any c,
public entity, and may not transact business with any public entity in excess of the threshold amount 06
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed ou
on the convicted vendor list."
1
Maureen L.Dunleavy ,
s name) nor any 8
Affiliate has been placed on the convicted vendor list within the last 36 months.
(Signature)
Date:
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TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) LL
>`
State of P(na� Z
County of I
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This instrument was acknowledged before me, by means of physical presence or ❑ online notarization, t0
this da of (month), —Cl A (year), L)
by _ kenvu (name of officer or agent, title or officer or
agent) of l* (name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal)
c4
CN
CN
Notary Public State of Florida
Maryanne L Johnson Signa r of Notary E
c�lrrwl�isaf�ae,
N'NIN HH 21 715
Exp. 111512025
Name of/'Notary (Typed, Stamped or Printed)
Notary Public, State of "
47 2022-RSAT-MONR- Packet Pg. 566
C.10.a
ATTACHMENT D
LOBBYING AND CONFLICT OF INTEREST CLAUSE
U
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
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ETHICS CLAUSE 0
Guidance/Care Center, Inc. U
06
(Company)
CL"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this Agreement without liability and may also, in its discretion,
deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee." W
(Signature)
CN
Date: cN
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of i
cs
County of _' 0
U
U
U
This instrument was acknowledged before me, by means ofphysical presence or ❑ online notarization,
this ay of (month), + ' -' (year),
by (name of officer or agent, title or officer
or agent) of (name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal) `N
cN
cN
Notary Public st to of firsrlds =ecf,'Stamped
1 Maryanne L johnson
hey commission
tNNI Exp.11151202ia Notary
rPrinted)
o
Notary Public, State of
48 2022-RSAT-MONR Packet Pg. 567
C.10.a
ATTACHMENT E
DRUG-FREE WORKPLACE FORM
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U
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Guidance/Care Center,Inc.
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, 0
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse 8
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the w
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of
the United States or any state, for a violation occurring in the workplace no later than five (5) days LO
after such conviction.
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so >_
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above LO
requirements.
0
(Signature) U
U
Date:
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
-
State of a
County of
This instrumen was acknowledged before by means ofJ(physical presence or 0 online notarization,
this day o �' (rTronth , i�� ry (year),.
by (name of officer or agent, title or officer or N
a nt) of _ (name of entity). N
Personally l<nw
Produced Identification: Type of ID and Number on ID E
(Seal)
Si re of
Notary Public State of Fronde Nota
ornmission
tltr t"HH 1371$ Name f Notary (Typed, Stamped or Printed)
Fxp, 1t15120
Notary Public, State of Rodda
49 2022-RSAT-MONK- Pack@t Pg. 568
C.10.a
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
U
The AGENCY must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute
496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of
exemption from registration as per Florida Stature 496.406. U
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board 06
member please indicate when elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors/Directors At-Large or bi-annual election of
Officers and Directors/Directors At-Large as applicable;
(e) Unqualified audited financial statements from the most recent fiscal year for all organizations that
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective
actions recommended/taken; audit shall be prepared by an independent certified public accountant
(CPA) with a current license, in good standing with the Florida State Board of Accountancy. If the
AGENCY receives $100,000 or more in grant funding from the County: W
1. The CPA that prepares the audit must also be a member of the American Institute of
Certified Public Accountants (AICPA);
2. The CPA must maintain malpractice insurance covering the audit services
provided and
3. The County shall be considered an "intended recipient" of said audit. N
(f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; cN
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug
and alcohol-free workplace provisions, and equal employment opportunity provisions;
(i) Specific description or list of services to be provided under this contract with this grant (see
Attachment B); i
(j) Cooperation with County monitoring visits that the County may request during the contract year;
and
(k) Other reasonable reports and information related to compliance with applicable laws, contract 0
provisions and the scope of services that the County may request during the contract year. U
N
N
N
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50 2022-RSAT-MONR-
Packet Pg. 569
C.10.b
RESOLUTION NO. 446 - 2021
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA
DEPARTMENT OF LAW ENFORCEMENT FOR THE FEDERAL FISCAL YEAR (FFY) 2020 U
RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the funding for
Federal Fiscal Year 2020 Residential Substance Abuse Treatment Grant (RSAT) Program; and
U
06
WHEREAS, the Monroe County Board of Commissioners is the eligible applicant
representing the county in the State of Florida in the preparation and submission of the grant
proposal for the "Men's Jail In-House Drug Abuse Treatment Program"; and
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WHEREAS, the Monroe County Substance Abuse Policy Advisory Board (SAPAB),
with concern given to the goal of breaking the cycle of drug addiction and violence, has
recommended a Community-Based Aftercare program, to apply for funding, involving
coordination between the correctional treatment program and other social services and
rehabilitation programs; and
WHEREAS to be eligible for consideration of funding, applications were required to be
submitted, no later than October 29, 2021, using the FDLE Subgrant Information Management
On-Line (SIMON) grant management system; now therefore CN
CN
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE U_
COUNTY, FLORIDA, that:
1. The Board of County Commissioners approve the submission of the Residential
Substance Abuse Treatment (RSAT) grant application. 0
2. The Director of Finance and Budget is hereby authorized to sign acceptance of award
and all related documents for the Federal Fiscal Year 2020 grant funds to the Florida U)
Department of Law Enforcement, Office of Criminal Justice Grants, Residential
Substance Abuse Treatment (RSAT) Grant Program;
3. This resolution shall be effective upon adoption by the Board of County
Commissioners and execution by the Presiding Officer and Clerk.
0
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 17th day of November 2021.
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Mayor David Rice Abstain �m
Mayor Pro Tern Craig Cates Yes
. Commissioner Michelle Coldiron Yes
CD
a� N� Commissioner Eddie Martinez Yes `—'
4 Commissioner Holly Merrill Raschein Yes
p in Madok, Clerk Monroe County Board of County-711ommiss�one
sraar c `°. (�
By.
As Deputy Clerk or
MONROE COUNTY ATTORNEY
gt,PPRGvD AS TO PO
o Yti:�D.�H—f r nnTx 6
CHRISTINE LIMBERT•BARROWS
ASSISTANT COUNTY ATTO
DATE! 12/7/21 Packet Pg. 570
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official U
Name: Michelle Coldiron 06
Title: Mayor
Address: 25 Ships Way CL
City: Big Pine Key
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State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Chief Financial Officer
Name: Kevin Madok
Title: Clerk of Court
Address: Post Office Box 1980 N
City: Key West
State: FL Zip: 33041-1980
Phone: 305-295-3130 Ext:
Fax:
4-
Email: kmadok@monroe-clerk.com
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Application Ref#2021-RSAT-1 38 Section#1 Page 1 of 2
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 571
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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U
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official 0
U
Name: Michelle Coldiron 06
Title: Mayor
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Address: 25 Ships Way CL
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
Fax:
Email: Boccdis2@monroecounty-fl.gov
Project Director
Name: Janet Gunderson
Title: Senior Grants and Finance Analyst
N
Address: 1100 Simonton Street N
Room 2-213 U-
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4470 Ext:
4-
Fax: 305-292-4515 0
Email: Gunderson-Janet@monroecounty-fl.gov g
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N
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Application Ref#2021-RSAT-1 38 Section#1 Page 2 of 2
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 572
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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U
General Project Information
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 1/1/2022 End Date: 12/31/2022 U
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate CL
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This has increased the availability of illicit drugs in Monroe County
resulting in drug abuse rates higher than both the state and national averages. The Drug
Enforcement Agency noted in their 2019 Opioid Report that from 2006 to 2012 there were
30,791,325 prescription pain pills, enough for 60 pills per person per year, supplied to Monroe
County. The Florida Department of Corrections recorded 3,295 drug/narcotic arrests in Monroe
County for males during the six-year period of 2012 through 2017. The Monroe County Sheriff's
Office, Public Defender, and State Attorney's office have indicated a continued need for diversion
and treatment services including programs which will allow the county to decrease the number of
days' individuals spend incarcerated.
N
The project proposed by the service provider supports Monroe County's strategic plan that N
addresses an identified priority in reducing criminal recidivism related to substance use. The >`
proposed program increases access to treatment and provides comprehensive substance abuse
treatment to inmates during incarceration. We are also proposing a Community-Based Aftercare
program that will provide coordination between the correctional treatment program and other
social service and rehabilitation programs, such as transitional housing, vocational rehab, and ,-
AA/NA. o
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On May 13, 2020, Miami Herald reported that with coronavirus-related stress on the rise, so is U)
alcohol and drug use, according to a national survey. Findings by The Recovery Village, a Florida-
based network of addiction treatment facilities, reflect an "expected" increase in substance use
during the pandemic, with Americans reporting a 55% rise in alcohol consumption in April 2020.
When it came to illicit drugs, 36% of Americans reported increased use of marijuana and g
prescription opioids, among others. "Experts have already started to voice concerns on the
secondary effects America is yet to see from COVID-19", researchers wrote, among them being U)
"increased rates of addiction afterward due to the stress of isolation, boredom, decreased access
to recovery resources and unemployment". The jail-based program has been able to provide
substance abuse treatment throughout the pandemic and it is expected these services will Q
continue to be crucial to this community given these statistics.
Summary of project accomplishments from pre-existing subgrant (2021-RSAT-MONR-1-H7-004)
that have been achieved:
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Data reported in "Completions" and "Reincarcerations" sections the Quarterly Performance Report
from the most recent grant periods, January 1, 2021, through September 30, 2021
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Application Ref#2021-RSAT-1 38 Section#2 Page 1 of 5
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 573
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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*Completions- "How many successful RSAT completions were released in the community during U
the reporting period?" Jan-21 to Mar-21 = 7; Apr-21 to June-21 = 4; Jul-21 to Sept-21 = 9; Total
Successful Completions = 20
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*Completions- "During the reporting period, how many successful RSAT completions were
released into the community with referrals to outpatient services, re-entry and/or transitional
plan?" Jan-21 to Mar-21 = 7; Apr-21 to June-21 = 4; Jul-21 to Sept-21 = 9; Total Successful U
Completions Released with a Continuity of Care Arrangement = 20. All releases are referred to 06
outpatient services.
*Reincarcerations- "How many successful RSAT completions were released, and subsequently
reincarcerated on a new criminal charge during the reporting period?" Jan-21 to Mar-21 = 0 Apr-
21 to June-21 = 0 Jul-21 to Sept-21 = 0; Total Successful Completions Released then
Reincarcerated = 0
In the proposal of 2021-RSAT-MONR-1-H7-004 it was estimated that 8% of the successful
completions would be reincarcerated for a new criminal charge; data results from 2021-RSAT-
MONR-1-H7-004 indicate a successful outcome has been met. We also follow recidivism for the
year following discharge. It is important to note that the average rate of recidivism for the year
following incarceration is 5%.
In summary, a multipronged approach that includes not only programs that monitor and restrict N
N
prescriptions, but one that also improves access to treatment, expands the number of >_
interventions that reduce the harms associated with opioid use, and reduces exposure to illicit U,
opioids; this program is more important now, than ever.
Project Summary (Scope of Work)
The Jail-In House Drug Treatment Program (JIP) located within the Monroe County Detention 0
Center. It is one of the few such programs nationwide operated within a county jail in Florida and a
the only opportunity for some men to receive intensive drug abuse treatment within Monroe
County. The Monroe County Detention Center has a specific dorm designated for RSAT clients. °
Moreover, these men are able to get treatment quickly instead of being one of the 66% of
substance abusing Florida residents who desire help but are unable to access treatment due to
Florida's lengthy waiting list for substance abuse services which is currently 6 weeks for a
residential treatment bed This program has been able to attain and maintain a very low recidivism
rate for participants by using evidence-based practices and special attention to the unique needs
of substance abusing men. The program has a very close relationship with county judges,
attorneys, and the administration of the Monroe County Detention Center as well as city and
county authorities. Men who complete treatment are often granted early release from `�
incarceration to begin rebuilding their lives, thereby saving the county the expense of their
continued detainment. Clients are taught coping skills to manage stress, anxiety, triggers to
relapse. Groups also cover job interviewing skills, resume creation, professionalism, budgeting,
opening a bank account and household management skills. These skills attained within the
context of treatment increases the chances of sustained recovery, healthier family and other 0
personal relationships and safer communities; as they have successfully completed an intensive,
comprehensive treatment program.
The majority of clients are court ordered by the Drug Court, Circuit Court and County Court
Judges in Monroe County. The rest enter the program as volunteers who have met the criteria for
drug/alcohol treatment and will be in the county jail a minimum of
Application Ref#2021-RSAT-1 38 Section#2 Page 2 of 5
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 574
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
182 days. JIP will serve 67 male inmates. Clients must have a minimum of six months'jail time to
complete the program, agree to follow all program rules including the absence of disciplinary U
U
infractions while incarcerated and complete all program assignments and attend groups five days
per week. Once clients have been referred to JIP, a biopsychosocial and program orientation is
completed to determine treatment needs within 7 days of receiving court order. Additional
assessments are conducted including Mental Health Status and the Post Traumatic Check List
(PCL-5)which identify suicide risk levels, trauma and impairments in functioning. Admission
policies are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy 0
and other special individualized needs allowing access for all who probably otherwise would not U
receive services. 06
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Client-centered individualized treatment plans, are tailored to the needs of men, are a cornerstone
of gender-responsive treatment and developed collaboratively using a person- centered approach.
This plan is developed within the first 30 days and then reviewed and updated with the participant c�
every 30 days throughout the course of the program. Groups are facilitated five (5) days per week.
In addition, each program participant is assigned a primary counselor/case manager for monthly
individual sessions, to assist with treatment planning, provide comprehensive case management
and to monitor progress and discharge planning.
Treatment services use several evidence-based practices including Cognitive Behavioral Therapy
(CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self-
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg which includes a client workbook for them to keep. Moral Reconation Therapy
(MRT) is also used to decrease recidivism among criminal offenders by increasing moral Q
reasoning. Additionally, treatment in the correctional setting incorporates trauma-informed and >`
gender- responsive treatment through the use of the evidenced-based. "Seeking Safety"
treatment model to promote the healing and edification of the human spirit and Relapse
Prevention Therapy program will also be incorporated. Corrections staff conduct random drug
testing of program participants with tests provided by the JIP program. If a client tests positive for
4-
drugs, there is disciplinary action resulting in 30 days in lock down and a return to court for judicial o
review of the case.
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Clients are required to complete all program service components in 2 phases in a minimum of six
months. Each phase of treatment includes phase specific"dorm-work" assignments that are
reviewed and graded by program staff. Clients are required to submit daily homework
assignments, attend groups and maintain their behavior in the dorm and groups. When clients
move from one phase to the next is not pre-determined and the timeline is individualized based on
progress. To ensure the program achieves its intended outcomes and community impact, 0
outcome data is collected from the electronic health record so the program can monitor
deliverables; assess where it needs improvements; and make timely adjustments to address the
desired outcomes more effectively and efficiently. Q
Treatment in the program is a minimum of 6 months and a maximum of 1 year. Successful
program completion rate will be 80% or higher. Recidivism will be collected and monitored post-
discharge using the county arrest data system. Clients are given appointments with a psychiatrist
as part of aftercare and assigned a case worker to help them with appointments, treatment
adherence, accessing of community services and medication assistance. Including MAT
(Medication Assisted
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Application Ref#2021-RSAT-1 38 Section#2 Page 3 of 5
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 575
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Treatment).
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U
Community-Based Aftercare Program -Aftercare services funded through RSAT will serve
approximately 50 clients. Services will include coordination between the correctional treatment
program and other social service and rehabilitation programs.
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A case manager will be stationed at the jail and will meet with the client while incarcerated to
begin engagement and ensure services are set up prior to release. Case manager will coordinate 0
care by connecting clients to community resources and outside agencies such as transitional U
housing, vocational rehab, AA/NA, primary care providers, and financial assistance agencies. 06
The case manager will coordinate with Guidance/Care Center's (G/CC) outpatient staff to ensure
clients are enrolled in the necessary services, such as psychiatric care, substance abuse and/or
mental health therapy, relapse prevention groups, and medication assisted treatment (MAT). The
case manager and client will work together to identify goals and create a wellness and recovery c�
plan. Case manager will meet with client on a weekly basis to ensure client is set up in the
community with necessary supports and resources to prevent recidivism.
The Aftercare program will use evidence-based treatment services including Critical Time
Intervention (CTI) is an EBP utilized to support vulnerable populations during times of transition.
CTI includes intervention phases. Activities throughout phases include engagement, assessment,
linkage, support, assessment of efficacy of established community supports, and transfer of care.
CTI will be effective in helping individuals transitioning out of jail into the community.
N
Participants in the Aftercare program will have access to a wide variety of mental health and Q
substance abuse services through the Guidance/Care Center including Medication assisted >`
treatment (MAT).
Deliverables: Monroe County will use grant funds to deliver residential substance abuse treatment
to the male population housed in the sheriff's office jail who meet the RSAT criteria to participate.
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Documentation of services to be provided will include documentation of client participation, o
purchase orders, invoices, and cancelled checks or statements.
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Application Ref#2021-RSAT-1 38 Section#2 Page 4 of 5
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 576
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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Section Questions:
U
Question: What percentage of the total costs of this project is being funded by sources other
than this award?
Answer: 43
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from t0
the U.S. Department of Justice?
06
Answer: No
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N
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Application Ref#2021-RSAT-1 38 Section#2 Page 5 of 5
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 577
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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U
General Performance Info:
Performance Reporting Frequency: Quarterly
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Prime Purpose Area: 0001 - Residential Substance Abuse Treatment
0
State Purpose Area: 0001 - Residential Substance Abuse Treatment U
0
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures ILL
Objective: 1 -The subrecipient must complete the Performance Measures Worksheet and
submit to the Office of Criminal Justice Grants (OCJG)on April 30, July 30, August
30, and January 30. N
N
Measure: 3 >-
The subrecipient must complete the Performance Measures Worksheet and submit
to the Office of Criminal Justice Grants (OCJG) no later than April 15, July 15,
October 15 and January 15.
Goal: Yes
0
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N
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Application Ref#2021-RSAT-1 38 Section#3 Page 1 of 2
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 578
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
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Section Questions:
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Question: How many beds/slots will receive RSAT services?
Answer: 67
Question: What is the total population of the facility in which the RSAT program is located?
U
Answer: 596 06
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Question: Provide the physical address(es)for the facility in which the RSAT program is
located. CL
Answer: Monroe County Detention Center
5501 College Road
Key West, FL 33040
Question: How many participants are anticipated to complete the RSAT program within the
subgrant period? W
Answer: 50
Question: How many participants are anticipated to enter the RSAT program within the subgrant
period?
Answer: 67 N
N
4-
0
0
U)
E
0
0
U)
0
N
N
0
0
U)
0
0
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Application Ref#2021-RSAT-1 38 Section#3 Page 2 of 2
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 579
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
c�
U
General Financial Info:
Note: All financial remittances will be sent the Chief Financial Officer
of the Subgrantee Organization.
0
Financial Reporting Frequency for this Subgrant: Quarterly U
06
Is the subgrantee a state agency?: No 0
FLAIR/Vendor Number: 596000749
CL
Budget:
c�
Budget Category Prime Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $130,000.00 $43,334.00 $173,334.00
N
Expenses $0.00 $0.00 $0.00 N
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00 0
c
--Totals -- $130,000.00 $43,334.00 $173,334.00 U)
E
Percentage 74.9997 25.0002 100.0
c
Project Generated Income:
0
Will the project earn project generated income (PGI)? No
N
N
c
0
U)
c�
Application Ref#2021-RSAT-1 38 Section#4 Page 1 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 580
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
c�
U
Budget Narrative:
Contractual Services = $173,334
1)Assessments 240 quarter hours @ $19.27/gtr. hr. = $4,625
2) Individual Counseling 771 quarter hours @ $25.00/qtr. hr. = $19,275
3) Group Therapy 8,600 quarter hours @ $6.25/qtr. hr. = $53,750
4) Case Management 2,452 quarter hours @ $22.71/gtr. hr. = $55,684 U
5) Community-Based Aftercare Program (Case Management) Services 1,762 quarter hours @ 06
$22.71/gtr. hr. = $40,000 0
The budget reflects costs directly associated with the provision of substance abuse treatment, CL
mental health, and educational services to inmates in, and being discharged from, the Monroe
c�
County Detention Center. The unit cost rates were derived by using the hourly rates from the FY
2021-22 State funding contract for Substance Abuse and Mental Health (SAMH) services and
dividing by four(4) to arrive at the quarter hour(.25) rates. A contract with the treatment provider
will be developed to be utilized during the established grant period.
(1) Psychosocial Assessment: Monroe County through a contracted service/treatment provider will
interview all program participants for the purposes of data collection of educational, employment,
criminal, medical, family, substance abuse and mental health histories to assist in the LO
determination of the inmates' appropriateness for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour(.25) N
Unit Rate: $19.27 `_
Units Requested: 240
Total Cost: $4,625
LO
(2) Individual Counseling: Monroe County through its contracted service/treatment provider will
provide one-on-one counseling to all program participants to review progress and develop -
treatment plans and work on treatment plan goals and objectives. a
Unit of Service: Client direct service quarter hour(.25) U)
Unit Rate: $25.00 A
Units Requested: 771 quarter hours
Total Cost: $19,275 LO
(3) Group Therapy: Monroe County through its contracted service/treatment provider will provide
group therapy to all program participants weekly. Group counseling among program participants 0
will be conducted to include the introduction of"Self-help groups" and their attendance to establish
an ongoing support network.
Unit of Service: Client direct service quarter hour(.25) N
Unit Rate: $6.25 N
Units Requested: 8,600 quarter hours
Total Costs: $53,750
0
(4) Case Management: Monroe County through its contracted service/treatment provider will
provide the coordination of adjunctive services, discharge and aftercare planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate per qtr. hr.: $22.71
c�
Application Ref#2021-RSAT-1 38 Section#4 Page 2 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 581
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
U
Units Requested: 2,452 quarter hours U
Total Cost: $55,684
(5) Community-Based Aftercare Program: Monroe County through its contracted treatment
provider will provide the coordination of adjunctive services, discharge planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour(.25) o
Unit Rate: $22.71 c6
Units Requested 1,762 quarter hours 0
Total Cost$40,000
CL
Basis for Unit Cost: Each service is based on the cost centers cited in the Florida Department of
State Administrative Code (FAC); Department of Children and Families; Division of Mental Health,
Chapter: Community Substance Abuse and Mental Health Services; Financial Rule No. 65E-
14.021 (Unit Cost Method of Payment). Financial Rule 65E-14.021, Schedule of Covered Services
was updated on 4/27/2016.
(1) Psychosocial Assessment Description -The systematic collection and integrated review of
individual-specific data, such as examinations and evaluations. This data is gathered, analyzed,
monitored and documented to develop the person's individualized plan of treatment and to monitor LO
recovery. Psychosocial assessment specifically includes efforts to identify the person's key
medical and psychological needs, competency to consent to treatment, history of mental illness or N
substance use and indicators of co-occurring conditions, as well as clinically significant N
neurological deficits, traumatic brain injury, organicity, physical disability, developmental disability,
need for assistive devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $77.09
Subgrant Application: $19.27 per quarter(.25) hour LO
4-
(2) Individual Counseling Description - Outpatient services provide a therapeutic environment,
which is designed to improve the functioning or prevent further deterioration of persons with mental g
health and/or substance abuse problems. These services are usually provided on a regularly
scheduled basis by appointment, with arrangements made for non-scheduled visits during times of
increased stress or crisis. Outpatient services may be provided to an individual or in a group
setting. The group size limitations applicable to the Medicaid program shall apply to all Outpatient
services provided by a SAMH-Funded Entity. This covered service shall include clinical g
supervision provided to a service provider's personnel by a professional qualified by degree,
licensure, certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $100.00
Subgrant Application: $25.00 per quarter(.25) hour N
N
(3) Group Therapy Description - Outpatient services provide a therapeutic environment, which is
designed to improve the functioning or prevent further deterioration of persons with mental health
and/or substance abuse problems. These services are usually provided on a regularly scheduled o
basis by appointment, with arrangements made for non-scheduled visits during times of increased
stress or crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient services
provided by a SAMH-Funded Entity. This covered service shall include clinical
c�
Application Ref#2021-RSAT-1 38 Section#4 Page 3 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 582
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
U
supervision provided to a service provider's personnel by a professional qualified by degree, U
licensure, certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $25.00
Subgrant Application: $6.25 per quarter(.25) hour
c�
(4) Case Management Description - Case management services consist of activities that identify
the recipient's needs, plan services including aftercare, link the service system with the person, o
U
coordinate the various system components, monitor service delivery, and evaluate the effect of the 06
services received. This covered service shall include clinical supervision provided to a service 0
provider's personnel by a professional qualified by degree, licensure, certification, or specialized
training in the implementation of this service. CL
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter(.25) hour
(5) Community-Based Aftercare Program (Case Management) Description - Case management
services consist of activities that identify the recipient's needs, plan services, link the service
system with the person, coordinate the various system components, monitor service delivery, and
evaluate the effect of the services received. This covered service shall include clinical supervision
provided to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service. LO
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter hour N
N
TOTAL PROGRAM COST: $173,334 U_
TOTAL MATCH: $43,334
TOTAL FEDERAL: $130,000
Monthly invoices are provided to Monroe County by the treatment provider summarizing activities -
for which they seek payment. These are reviewed by Monroe County staff for approval of payment.
0
U)
Grant funds may be used to pay for any applicable shipping, freight, and/or installation costs. E E
Grant funds will NOT be used to pay for extended warranties outside of the project period.
Any costs that exceed the grant allocation will be the responsibility of the subrecipient and/or
implementing agency.
U)
0
All items, quantities, and/or prices above are estimates based on the information available at the
time of application. N
N
Source of Local Governmental Cash Match: Ad Valorem Tax
0
0
U)
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Application Ref#2021-RSAT-1 38 Section#4 Page 4 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 583
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
c�
Section Questions:
U
Question: If the budget contains salaries and benefits, does this application create a new
position that results in a net personnel increase?
Answer: N/A
Question: If the budget contains salaries and benefits and does not result in a new position, t0
describe how the existing position was previously funded.
06
Answer: N/A 0
Question: If Expenses or Operating Capital Outlay are you are procuring via inter-government
agreement (e.g. state term contract, government contract, etc.)
c�
Answer: N/A
Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the
implementing agency is a sheriff's office, indicate the sheriff office's threshold instead. W
Answer: 1000
Question: Will any procurements be made via sole source (see 2 C.F.R. 200.320(f))? If yes and
the aggregate dollar amount is $10,000 or more, include a Sole Source Justification
Form.
N
Answer: Yes U-
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A- No indirect costs are in the budget.
4-
0
Question: If contractual services in the budget are based on unit costs, provide a definition and a
breakdown of costs for each service. Include methodology for the unit cost plan and
MA
when it was approved.
Answer: Basis for Unit Cost: Each contractual service is based on the cost centers cited in the
Florida Department of State Administrative Code (FAC); Department of Children and
Families; Division of Mental Health, Chapter: Community Substance Abuse and
Mental Health Services; Financial Rule No. 65E-14.021 (Unit Cost Method of
Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated 0
on 4/27/2016. 0
https://www.firuies.org/gateway/RuieNo.asp?title=COMMUNITY%20SUBSTANCE%2
OABUSE%20AND%20MENTAL%20HEALTH%20SERVICES%20- N
%20FINANCIAL%20RULES&ID=65E-14.021
*Psychosocial Assessments 240 quarter hours @ $19.27 = $4,624.80
Definition of Psychosocial Assessment: An interview will be conducted all program
participants for the purposes of data collection for educational, employment, criminal, 0
medical, family, substance abuse and mental health histories to assist in
determination of the inmates' appropriateness for the program and to update
treatment plans.
0
*Individual Counseling 771 quarter hours @ $25.00= $19,275.00
Definition of Individual Counseling: The provision of one-on-one counseling for all
program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
Application Ref#2021-RSAT-1 38 Section#4 Page 5 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 584
Application for Funding Assistance C.10.b
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
*Group Therapy 8,600 quarter hours @ $6.25 = $53,750.00 U
Definition of Group Therapy: Provision of group counseling for all program
participants to include the introduction of"Self-help groups" and their attendance to
establish an ongoing support network.
c�
*Case Management 2,452 quarter hours @ $22.71= $55,684.92
Definition of Case Management: The coordination of adjunctive services, discharge 0
and aftercare planning, communication with collateral contacts, linkage with other U
06
treatment resources.
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*Community-Based Aftercare Program (Case Management) 1,762 quarter hours @
$22.71 = $40,000 (rounded)
Definition of Aftercare Services/Case Management: Coordination of adjunctive
services, discharge planning, communication with collateral contacts, linkage with
other treatment resources to all successful program participants.
Total Contractual Services = $173,334 (rounded)
N
N
4-
0
0
U)
E
0
0
U)
0
N
N
0
0
U)
0
0
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Application Ref#2021-RSAT-1 38 Section#4 Page 6 of 6
Contract# -RSAT-MOLAR---
OCJG-005(rev.April 2005) Packet Pg. 585
C.10.b
c;
RSAT Application Reference #: 2021-FSAT-138 U
Federal Fiscal Year 2020 Residential Substance Abuse
Treatment (RSAT) Grant Solicitation
0
U
06
RSAT Program and Additional Requirements
(pgs. 7 - 8 from the Grant Solicitation)
Subaward Management Capabilities and Compliance Questionnaire
Certification Regarding Lobbying: Debarment, Suspension, and other a
Responsibility Matters; and Drug Free Workplace Requirements
Sole Source Justification N
N
Subrecipient vs. Contractor Determination Checklist
Employment Eligibility Verification: For any position to be funded (in whole or
part) with RSAT funds, the subrecipient must ensure the employment eligibility of the 0
individual being hired is properly verified in accordance with the provision of 8 U.S.0
132a(a)(I) and (2). The subrecipient may choose to participate in and use E-Verify.
E
SIMON Required Forms
EEO Certification
0
U)
N
N
0
U)
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Packet Pg. 586
C.10.b
r t Upon completion,email a copy of this form
Questionnaire ( ) to: crimiaar,ust ce fdle.state.fl.us
t3
U
Subrecipient Name: Monroe County Board of Commissioners
59-6000749 073876757
FI : _ DUNS:
OVERVIEW o
In order to meet eligibility requirements, subrecipients must be able to document compliance with the c6
following requirements prior to receiving a subaward: 0
2 CFR Part 25—Universal Identifier and System for Award Management Requirements CL
® 28 CFR Part 42— Nondiscrimination; Equal Employment Opportunity, Policies and Procedures
2 CFR§200.300-309—Standards for Financial and Program Management
• 2 CFR§200.313— Equipment(Inventory)
2 CFR§200.318-326—Federal Procurement Standards
• 2 CFR§200.332—Requirements for Pass-through Entities
• 2 CFR§200.430—Compensation (Personal Services) W
INSTRUCTIONS
Subrecipient seeking federal financial assistance from the Florida Department of Law Enforcement
(FDLE), Office of Criminal Justice Grants (OCJG) must complete and submit this questionnaire annually.
This questionnaire consists of a series of questions to aid in determining an agency's ability to comply
with the federal regulations required to properly administer grant funds. N
Please read all questions carefully as some questions may require coordination with other
divisions/bureaus in your agency (i.e. finance, purchasing, human resources, etc.). Failure to provide a
completed questionnaire will result in a withholding of funds condition being placed on pending
subaward(s).
4-
0
CONTACT INFORMATION a
For questions regarding this questionnaire, contact FDLE's Office of Criminal Justice Grants at (850)
617-1250 or criminaliustice(a@fdle.state.fl.us.
ORGANIZATION POINT-OF-CONTACT
Please provide a point-of-contact to coordinate any additional information requests FDLE's Office of 29=
Criminal Justice Grants may have during the review of this questionnaire.
Name: Janet Gunderson
Title: Grants Coordinator
Agency:
Monroe County Board of Commissioners
Phone: (305)292-4470
Email: Gunderson-Janet@MonroeCounty-FL.gov 0
U)
FDLE USE ONLY
Score Total: 45 Monitoring Determination: DESK*
*Subject to change at the discretion of the Office of Criminal Justice Grants.
Packet Pg. 587
C.10.b
Subaward Management Questionnaire
Section 1: General Information
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1. Is the applicant entity designated high risk by a federal grant No
making agency or other pass through entity?
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2. Has the applicant entity received a prior subaward from the Office YesEl
of Criminal Justice Grants?
0
U
3. Has the applicant entity experience turnover in key staff positions No 06
in the past six months? Key staff positions include: Chief Official,
Chief Financial Officer, Project Director, and/or Application
Manager. CL
c�
. Does the applicant entity retain all grant files and records of grant Yes ® ' c�
purchase for a minimum of five years after the closeout of the
grant?
1 Section II: Audit Information
1. For which fiscal year was the subrecipient's most recent financial 2020
audit conducted?
2. During the audited fiscal year did the subrecipient expend Yes N
750,000 or more in total federal funding? N
a. If yes to 2, has the audit been uploaded to the Federal Yes
Audit Clearinghouse?
b. If no to 2, has a Certificate of Audit Exemption form /A
been provided to OCJ ?
3. Did the auditor express qualified/modified opinion in the most No 0
recent audit report?
U)
4. Did the most recent audit note any material weaknesses and/or No E
significant deficiencies?
EmploymentSection III: Equal • . . . • 0
0
1. Is the subrecipient, and implementing agency (if not covered by Yes
subrecipient's EEO documentation), aware they must comply with
federal civil rights regulations, including certifications and plan
requirements? Q
N
2. Does the subrecipient organization have more than 50 Yes
employees? a
0
3. Does the subrecipient organization receive federal funding from Yes
the US Department of Justice (or pass-through entity) totaling
25,000 or more?
. Has the subrecipient organization had any findings of No
discrimination issued by a state or federal court in the past three
years? If yes, documentation of the finding must be included.
Page 2 of 5
Subaward Management Questionnaire(SMQ) OCJG(r packet Pg. 588
C.10.b
Subaward Management Questionnaire
U
Section IV: Tiered Subrecipient Management and Monitoring U
1. Is the subrecipient aware of the difference between subawards Yes
under a federal award and procurement contracts under federal
awards, including the different roles/responsibilities associated
with each?
0
2. Does the subrecipient have written policies, procedures, and/or Yes U
06
guidance designed to ensure that any tiered subawards made by
the subrecipient under a federal award — (1) clearly documents
applicable federal requirements; (2) are appropriately monitored CL
by the subrecipient; and (3) ensure compliance with the
requirements of 2 CFR 200.332? cs
3. Does the subrecipient have written policies and procedures Yes El
designed to prevent issuing a tiered subaward under a federal
award to any entity or individual that is suspended or debarred
from such funding? —'
Section V: Accounting System
1. Does the subrecipient's accounting system identify the receipt Yes
and expenditure of funds separately for each grant (i.e. no cCD
N
CN
commingling of funds)?200.302(b)(1) >-
2. Does the subrecipient's accounting system record and track Yes El
expenditures for each grant by budget categories in the approved
budget? 200.302(b)(5)
3. Does the subrecipient's accounting system have the ability to Yes
record, track, and document cost share or match for each grant? g
200.306(b)(1)
E
. Does the subrecipient's accounting system capable of producing Yes
the detailed ledgers and registers?200.302(b)(3)
g
5. Does the subrecipient's accounting system include budgetary Yes
controls to prevent incurring obligations in excess of total funds? 0
200.308(b)
cN
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1. Are the duties of the person responsible for maintaining financial Yes
records separated from any cash related functions?
0
2. Are personnel who perform disbursement functions prohibited Yes 0
from purchasing, receiving, and inventorying items?
3. Is the signing of disbursement checks limited to authorized Yes El a
individuals whose duties do not include posting and recording of
E
accounts receivable and approving vouchers for payment?
c�
Page 3 of 5
Subaward Management Questionnaire(SQ) OCJG(r packet Pg. 589
ManageSubaward ment Questionnaire i it
4. Does the applicant entity have procedures in place to safeguard YesII
personally identifiable information (PII) and law enforcement
sensitive data?
5. Does the applicant entity have procedures in place to ensure Yes
grant funds will not be used to supplant local funds that have
already been appropriated for the proposed activities?
0
U
Section VII: Inventory (Equipment Recipient) 06
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1. Does the organization receiving the equipment have written
procedures governing their inventory process?200.313(d) N/ACL
c�
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2. Does the organization's property management system provide and
maintain the following information: 200.308(d)(1)
a. Description of the equipment; Yes No
b. Property identification number; ✓ Yes No ®a
c. Source of the property (including award number if grant Yes No
funded);
d. Who the title vests with; Yes NoLO
e. Acquisition date; Yes NoCD
f. Federal share of property cost(if federally funded);
Yes No `CD
D
CN
g. Location and condition of property; and Yes No >-
h. Ultimate disposition information. Yes No .,
3. Does the organization assure that grant funded property is
maintained and insured in compliance with federal requirements? -
200.313(d)(3)
Section Vill: Procurement(Purchasing) A
E
Subrecipients of federal funding are permitted to use the purchasing entity's own written
procu rem ent/purchasing procedures provided they are more stringent or consistent with the federal
guidelines outlined in 2 CFR 200.31 -326.The items below allow the purchasing organization to self-
certify its procurement system in accordance with 2 CFR 200.324(c)(2). If answering "Yes®, a page
number must be provided. 0
1. Does the procurement policy contain a conflict of Page:
35 Yes
interest procedure/statement? 200.318(c) CN
2. Does the conflict of interest procedure/statement 35 Yes CN
include disciplinary actions for violations? Page:
200.318(c)
3. Does the procurement policy have provisions for Page: 35 Yes
avoiding purchase of unnecessary or duplicative o
U)
items?200.318(d)
4. Does the procurement policy permit the use of Page. 35 Yes *'
intergovernmental agreements (i.e. state contract,
etc.)?200.318(e)
Page 4 of 5
Subaward Management Questionnaire(SMQ) OCJG(r packet Pg. 590
Subaward Management Questionnaire (SMO)
5. Does the procurement policy include requirements Page: 35-36 Yes
to verify contractors/vendors are neither suspended U
nor debarred in SAM.gov? 200.318(h)
6. Does the procurement policy prohibit geographical
Page: 36 Yes
preference?200.319(b)
7. Does the procurement policy have a threshold for
Page: 39 Yes
purchases that do not require quotes 0
U
(micropurchases)that is less than or equal to an 06
aggregate purchase of$10,000? 200.320(a) 0
8. Does the procurement policy require informal
Page: 38-39 Yes CL
competition (i.e. quotes)when purchases exceed
$10,000?200.320(b)
9. Does the procurement policy require formal
competition (i.e. sealed bids, competitive Page: 36-3 Yes 8
proposals, etc.)when purchases meet or exceed
$250,000? 200.320(c-d) W
10. Does the procurement policy allow noncompetitive Page: 39,96 Yes El u-
procurements (sole source) under MI the
following three circumstances: item(s)only (r)
available from a single source; public emergency;
and/or after solicitation, competition is deemed N
inadequate?200.320(f) N
u-
Section IX: Certification
On behalf of the subrecipient, I certify to the Florida Department of Law Enforcement that the information
provided above is complete and correct to the best of my knowledge. I have the requisite authority and 4-
0
information to6j(&Rek.-UItT-te# ation on behalf of the subrecipient. 9=
.2
Signature: P Date: 0 1 23%k oq C)OR U)
U)
Name- Michelle Coldiron Title: (305)292-4512 E
*This form is valid for one year from the signature date and does not need to be resubmitted during a grant period.
0
U)
CN
Q
CN
W
0
U)
E
Page 5 of 5
Subaward Management Questionnaire(SMQ) OCJG(ri Packet Pg. 591
C.10.b
Lobbying, Debarment Upon completion, email
and Drug Free Workplace copy of this for :
Certification crirninall r tic @f le,state.fl.us �.
U
U
Instructions: Before completing this form,applicants should refer to the regulations cited below to determine which
certifications are required. Using this form,applicants may certify their compliance with the following requirements: ,
28 CFR Part 69,"New Restrictions on Lobbying;"28 CFR Part 67, "Govemment-wide Debarment and Suspensions
(Non-procurement);"and 28 CFR 83,"Government-wide Requirements for Drug Free Workplace(Grants),"as
applicable. The certifications attested to on this form shall be treated as a material representation of fact and will be t0
relied upon as such when the Office of Criminal Justice Grants makes award determinations for a covered
transaction,grant, or cooperative agreement.
c�
1. Lobbying
CL
As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part 69,for persons 0
entering into a grant or cooperative agreement over$100,000,as defined at 28 CFR Part 69,the applicant
certifies that:
a) No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for influencing or attempting to influence an officer or employee of any agency,a member of
Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with W
the making of any federal grant,the entering into of any cooperative agreement,and the extension,
continuation, renewal, amendment,or modification of any federal grant or cooperative agreement.
b) If any funds other than federal appropriated funds have been paid or will be paid to influence an officer or
employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this federal grant or cooperative agreement,the undersigned shall
complete and submit Standard Form LLL—"Disclosure of Lobbying Activities', in accordance with its c14
instructions. c_
u_
c) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers(including subgrants,contracts under grants and cooperative agreements,and
subcontracts)and that all subrecipients shall certify and disclose accordingly.
. Debarment,Suspension and Other Responsibility Matters
4-
0
As required by Executive Order 12549, Debarment and Suspension,and implemented at 28 CFR Part 67- 29=
a) The applicant certifies that it and its principals: U)
E
i. Are not presently debarred,suspended, proposed for debarment,declared ineligible,sentenced to
a denial of federal benefits by a State or Federal court,or voluntarily excluded from covered
transactions by any federal department or agency;
ii. Have not within a three-year period preceding this application been convicted of or had a civil
judgement rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain,or performing a public transaction;violation of Federal or State
antitrust statutes or commission of embezzlement,theft forgery, bribery,falsification or destruction
of records, making false statements,or receiving stolen property;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State,or local)with commission of any of the offenses enumerated in paragraph (a)(ii)of �r
this certification;and
iv. Have not within a three-year period preceding this application had one or more public transactions
(Federal,State or local)terminated for cause or default. 0
b) Where the applicant is unable to certify to any of the statements in this certification,he or she shall attach an
explanation to this application.
3. Drug Free Workplace
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67,Subpart F,as defined
at 28 CFR Part 67 Sections 67.615 and 67.620—
a) The applicant certifies that it will or will continue to provide a drug-free workplace by:
Page 1 of 2
Lobbying, Debarment and Drug Free Workplace Certification OCJG-001 (rev. 04/21)
Packet Pg. 592
C.10.b
. 5
Lobbying, r completion, it
G' and Drug Freer f this for :
Certification criminallustice@fdle.statefl.us
U
i. Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,
possession,or use of a controlled substance is prohibited in the subgrantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
ii. Establishing an on-going drug-free awareness program to inform employees about— t0
1) The dangers of drug abuse in the workplace;
2) The subgrantee's policy of maintaining a drug-free workplace;
3) Any available drug counseling,rehabilitation,and employee assistance programs; and
4) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace. CL
iii. Making it a requirement that each employee to be engaged in the performance of the grant be U
given a copy of the statement required by paragraph (i);
iv. Notifying the employee in the statement required by paragraph(i)that,as a condition of
employment under the grant,the employee will—
1) Abide by the terms of this statement; and
2) Notify the employer in writing of his or her conviction for a violation of criminal drug statute
occurring in the workplace no later than five(5)calendar days after the conviction. W
V. Notifying the agency,in writing,within ten(10)calendar days after receiving notice under
subparagraph (iv)(2)from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice including position title to: Florida
Department of Law Enforcement,Office of Criminal Justice Grants, P.O. Box 1489,Tallahassee,
FL 32302-1489. Notice shall include the identification number(s)of each affected grant.
vi. Taking one of the following actions within thirty(30)calendar days of receiving notice under c14
subparagraph (iv)(2),with respect to any employee who is convicted— c14
1) Taking appropriate personnel action against such an employee,up to and including u_
termination,consistent with the requirements of the Rehabilitation Act of 1973,as
amended;or
2) Requiring such employee to participate in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State,or local health, law
enforcement,or other appropriate agency. -
vii. Making a good faith effort to continue to maintain a drug-free workplace through implementation of a
paragraphs(i)through(vi). E
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b) The subgrantee may insert in the space provided below the site(s)for the performance or work done in
connection with
As the duly authorized representative of the applicant, I hereby certify that applicant will comply with the following
certifications:
Ln Certification Regarding Lobbying(required for applications over 100,000)
0
R✓ Certification Regarding Debarment,Suspension and Other Responsibility Matters(required for all
applicants) C14
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R� Certification Regarding Drug-Free Workplace(required for state agency applications)
Subrecipient: Monroe County Board of Commissioners
.2
Mi It io Mayor
Printed Name: Title: 0
Signature: -_ Date:
Application Number:2021-RSAT-138
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Page 2 of 2
Lobbying, Debarment and Drug Free Workplace Certification OCJG-001 (rev. 04/21)
Packet Pg. 593
C.10.b
Office of Criminal Justice Grants
SOLE SOURCE JUSTIFICATION APPROVAL FORM
Email completed form to: crirnirialiusticeafdle.state.fl.us
t3
t)
Noncompetitive procurement, or sole source, is procurement based on the submission of a proposal/quote from only
one source. Sole source procurements on a federal award must adhere to 2 C.F.R. §200.320(f), 200.407, and
Section 3.8 of the Department of Justice Grants Financial Guide. Agencies intending to use non-competitive
procurement practices must complete and submit this form to the Office of Criminal Justice Grants for approval. c�
Please attach additional pages if more space is required.
Brand names do not constitute a legitimate request for a sole source procurement. For example, Taser is a brand 0
name of"conducted electrical weapon" sold by Axon. However, "conducted electrical weapons" are sold by multiple U
different manufacturers/vendors.
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Note: Failure to obtain approval for sole source prior to expending funds is at subgrantee risk. If the sole source is CL
not approved, those costs may be disallowed on a reimbursement request.
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Select Program: RSAT Application/Grant Number: 2021-RSAT-138
Subgrantee: Monroe County Board of Commissioners Sole Source Category: Single SourceEl
SECTION I: Provide a brief description of the project, the amount designated for sole source procurement, the
purpose of the item/service, and an itemized budget for the sole source amount.
The proposed project is for a Jail-Based Treatment Program ($133,334) and Aftercare Program
($40,000); total budget $173,334. $133,334 is the amount budgeted for the Jail-Based Program and N
amount designated for sole source procurement. There are four (4) components of the Jail N
Treatment Program for the provision of evidence-based substance abuse treatment services that will
be provided by the Guidance/Care Center: (1) Psychosocial Assessment ($4,625.00), (2) Individual
Counseling ($19,275), (3) Group Therapy ($53,750), and (4) Case Management ($55,684). Note: LO
The Community-Based Aftercare Program($40,000) is not a sole source procurement.
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SECTION II: Provide an explanation as to why it is necessary to procure the item/service in a noncompetitive 2
manner. This description should address, at a minimum, each point below based on the sole source category U)
selected above.
Single Source Public Emergency Inadequate Competition
- Uniqueness of items or services to - Description of emergency - Describe result of market survey
be procured - Need forthe item/service in to determine available
- How agency determined item or relation to the emergency
competition
service is only available from a - Effects of delay on project - If no market survey was
single source activities if sole source is conducted, explain why
- Explanation of the need for the not approved c14
vendor/providers expertise in
relation to the grant project
The Guidance/Care Center(G/CC), a 501 c3 not-for-profit organization, is unique due to currently being the only
organization certified by the Florida Department of Children & Families to provide substance abuse treatment 0
U)
services on-site in the Monroe County Detention Center. G/CC has attained and maintained a very low recidivism
rate for participants who successfully complete the Jail-based Treatment Program. The proposed jail-based ;
program will be a continuation of the current program and is expected to continue the low rate of recidivism upon
release.
A market survey was not conducted because of the nature of the market in Monroe County; a rural community
(population 82K)and physically isolated due it's location and the availability of only one(1) road to get in/out of the °
county and the limitations of affordable workforce housing.
OCJG-011 (rev. 6/21)
Packet Pg. 594
Office of Criminal Justice Grants
SOLE SOURCE JUSTIFICATION APPROVAL FORM (continued)
Section III:Conflict of Interest Certification cj
By signing below, I certify there is no conflict of interest between the subgrantee and the proposed U
vendor/provider. I also attest the Excluded Parties List (www.sam.gov) was checked and the proposed 0
vendor/provider is not suspended or debarred from receiving federal funds. Finally, I certify this
procurement complies with federal,state,and local laws and regulations.
Name: Michelle Co Title: Mayor
0
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06
Signature: Date: 1111,al 00W 0
CL
FIDLE USE ONLY-Section IV: Sole source review checklist to assess and approve or deny a request for
sole source procurements under a federal award. The sole source approval request only needs to meet
one of the qualifying situations listed on this checklist. If any questions have a"No"answer the justification
W
should be denied or you must request the information be updated/changed.
For noncompetitive procurement due to SINGLE SOURCE: u-
a) Does independent research through intemet searches or
discussions with subject matter experts corroborate that the item is Yes F-1 No NIA
available only from a single source?
C14
Q
b) Does Section 11 demonstrate the uniqueness of items or services to Yes No NIA >-
C14
be procured from the proposed vendor/contractor (e.g. compatibility F-1 u-
issues,etc.)?
c) Does the request demonstrate and support how the agency
determined the item or service is only available from one source(i.e. Yes No N/A
market survey,independent agency research, proprietary system)? 1:1 El
4-
d) Does the request demonstrate a significant need for the 0
vendor/providers expertise in relation to the grant project? Yes No 0 N/A a
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For noncompetitive procurement due to PUBLICE GCY: E
a) Is there a public emergency such as a natural disaster or Yes
catastrophic event? El No /A
1:1 N
b) Has there been a declared state of emergency in which these Yes No 1:1 NIA
goods or services will be needed? 0
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c) Is there an immediate health or safety concern? Yes No F1 N/A
For noncompetitive procurement due to INADEgUATE COMPETITION: C14
Q
C14
a) Does the request adequately describe the efforts to competitively
/A No Yes N
contract for this item(i.e. RFP/Bids, nature of response,etc.)? F-1 1-1 11
b) Does the request adequately describe the efforts to ensure the Yes No N/A
contract pricing is fair and reasonable? F1
c) Does the request provide results of a market survey to determine ❑ 0
Yes No N/A U)
competition availability or explain why no survey was conducted? 0
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Date Received: Approved
E
Reviewed By: Change Requested
Date- Denied
OCJG-01 1 (rev.6/21)
1 Packet Pg. 595
C.10.b
Subrecipient vs.
Contractor Determination Upon completion, mail email a copy of this
Checklist form to: criminaliustice fdle.state.fl.us
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Applicant Name: Monroe County Board of COMMISS118 Application#: 2021-RSAT-138
Third Party Name: Guidance/Care Center
In accordance with 2 C.F.R. 200.330, a pass-through entity must make a case-by-case determination whether each 0
contractual agreement it makes under a federal award classifies the third party as subrecipient or contractor. There U
are certain requirements which must be met depending on the relationship between a pass-through entity and its 06
third party.
Florida Department of Law Enforcement, Office of Criminal Justice Grants (OCJG) is ultimately responsible for CL
ensuring a correct determination is made under the federal program. In the event of a dispute regarding the
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determination, OCJG may seek final determination from the U.S. Department of Justice, Office of Justice Programs.
Please answer the following questions in relation to the contractual service proposed in your grant
application/award:
1. Will the third party provide goods/services related to crime and criminal ❑ Yes No a
justice to the public?
2. Will the third party provide crime or criminal justice services to individual ❑ Yes No LO
members of the public?
c14
3. Will the third party develop, adapt, or otherwise improve training and Yes No C14
technical assistance materials to meet the needs of entities or individuals
working to address crime, improve criminal justice, or assist victims of u,
crime?
4. Will the third party provide training or technical assistance to entities or ❑ Yes No
individuals working to address crime, improve criminal justice, or assist -
victims of crime? a
5. Will the third party develop, or improve, technology useful in addressing Yes W] No U)
crime, improving criminal justice, or assisting victims of crime?
6. Will the third party collect and analyze data, or conduct research and Yes No
evaluation, on issues related to crime, criminal justice, and victimization?
7. Will the third party provide services which are designed, modified, or Yes ❑ No 0
adapted to meet particular needs?
8. Will the third party make determinations as to who may be eligible for the Yes No �
services proposed in the application? c14
9. Will the third party make determinations (or evaluate) regarding the Yes No
quantity and types services a program participant will receive?
10. Will the third party be required to submit data which is necessary to Yes No 0
complete the performance reporting under the proposed application?
If any of 1-10 is yes, the contractual relationship is a subrecipient. Otherwise the contractual relationship is a
contractor. Please see page two for important information regarding your determination.
DETERMINATION: Subrecipient ❑ Contractor
Subrecipient vs. Contractor Checklist OCJG-012(3/2020)
Packet Pg. 596
C.10.b
Subrecipient vs.
Contractor Determination Upon completion, mail email a copy of this
Checklist form to: criminaliustice fdle.state.fl.us
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Compliance Requirements Based on the Relationship Determination
Failure to address or provide documentation of compliance with the appropriate requirements as listed below may c�
result in a withholding of funds condition being placed on the award. This type of condition will prevent the review
and approval of any reimbursement requests ultimately delaying payment.
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For a subrecipient determination: 06
✓ Third party has a DUNS number AND active SAM.gov registration.
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Contractual agreement addresses all required elements in 2 CFR 200.331(a). CL
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A risk assessment has been developed to evaluate the third party's level of risk. (OCJG Example)
❑A monitoring tool has been developed to monitor the third party's compliance with all applicable federal
award conditions, rules, regulations, etc. (OCJG Example)
Written policies and procedures exist to document the award, management, and monitoring of any third
party subrecipient.
For a contractor determination:
❑ Third party is not on the excluded parties(suspended/debarred) list in SAM.gov
❑ Contractual agreement addresses all required elements in 2 CFR 200 Appendix II. c14
c14
❑ Selection of the third party is in accordance the federal procurement standards identified in 2 CFR >_
200.318-326.
❑ Selection of the third party is free from any direct or perceived conflict of interest.
❑ If the selection of the third party is by non-competitive procurement methods, a sole source justification
form has been submitted to OCJG. 0
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Documentation related to the method of procurement, selection of the contract type, contractor Uy
selection/rejection, and the basis for the contract price is available upon request. A
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❑ A documented cost analysis has been completed and all elements are allowable, reasonable, necessary
and allocable to the proposed project.
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**********************************************For FDLE Use Only************************************************
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Agree with the determination made by the OCJG applicant
❑ Disagree with the determination made by the OCJG applicant;the relationship appears to be that of a:
❑ Subrecipient ❑ Contractor
Justification/Comments:
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Approved By: Date:
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Subrecipient vs. Contractor Checklist OCJG-012(3/2020)
Packet Pg. 597
C.10.b
Attachment H
Employment Eligibility Affidavit
I, _ Frank C. Rabbito , as an authorized representative
of The Guidance/Care Center, Inc, a FL 501 c3 not-for-profit corporation U
affirm that this organization:
• Will comply with the requirements of sections 448.09 and 448.095 of the Florida Statutes, and
• Does not employ, contract with, or subcontract with an unauthorized alien.
U
06
I further affirm that if the organization has a good faith belief that a person or entity with which it is contracting has knowingly
violated s. 448.09(1)shall terminate the contract with the person or entity and promptly notify the Florida Alcohol and Drug
Abuse Association.
I hereby affirm and verify that the foregoing is true and correct to the best on my knowledge and belief.
071 li'M
Signature r c t° Date °4zaPMEDT u-
Printed Name Frank C. Rabbito
Position/Title C00 Q
The foregoing instrument was acknowledged before me this 2 day of July 2021 by u
Frank C Rabbito who (select one):
4-
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® is personally known to me, or C
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❑ who has produced as identification.
Signature, Notary Public, State of Florida
or At" Notary PuWc Bata ot Fkxiiu
, Na rneen Khalib C14
Nazneen Khatib MY COMMISUOM GG 342247 cN
o or
Print or type, Notary Public, State of Florida
Online Notary Public.This notarial act involved the use
of online audio/video communication technology. U)
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Page 1 of 1
Packet Pg. 598
CERTIFICATION FORM C.10.b
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions(see below) and then complete Section A or Section B or Section C, not all three.If recipient
completes Section A or C and sub-grants a single award over$500,000, in addition,please complete Section D.
Recipient's Name:Monroe County Board of Commissioners
Address:1100 Simonton Street, Key West, Florida 33040
Is agency a; ❑ Direct or v Sub recipient of OJP, OVW or COPS funding? I Law Enforcement Agency? ❑ Yes v No U
DUNS Number:073876757 Vendor Number(only if direct recipient)N/A
Name and Title of Contact Person:Alana Thurston-Coordinator/EEO Officer
Telephone Number: 305-292-4461 E-Mail Address:Thurston-Alana@monroecounty-fl.gov
Section ADeclaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply. U
06
❑Less than fifty employees. ❑Indian Tribe ❑Medical Institution. qs
❑Nonprofit Organization ❑Educational Institution ❑Receiving a single award(s)less than$25,000.
I [responsible
official], certify that
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[recipient] is not required to prepare an EEOP for the reason(s) checked above,pursuant to 28 C.F.R§ 42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
d
services.
If recipient sub-grants a single award over$500,000, in addition,please complete Section D
u_
Print or Type Name and Title Signature Date
Section BDeclaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review N
ILL
If a recipient agency has fifty or more employees and is receiving a single award or,subaward, of$25,000 or more, but less than 5500,000, then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R.§42.205):
I Alana Thurston [responsible Do
Official, certify that Monroe County Board of Commissioner -
[recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less a
than$500,000,has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last g
twenty-four months,the proper authority has formulated and signed into effect the EEOP and, as required by applicable A
federal law,it is available for review by the public, employees,the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Do
U.S. Department of Justice, Bureau of Justice Assistance, Office of Justice Programs a
[organization],
DOJ Office Civil Rights(OCR)website at:www.ojp.gov/about/ocr/eeop 0
[address]. 0
Digitally signed by Alana
Alana Thurston Thuwston
Alana Thurston,Coordinator/EEO Officer Date:2021.08.17 14:06:45-04'00' N
Print or Tv e Name and Title Si nature Date N
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award,or subaward, of$500,000 or more, then the recipient agency
must send an EEOP Short Form to the OCR for review. 0
e)
0
I [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub-grants a single award over$500,000, in addition,please complete Section D
Print or Type Name and Title Signature Dat
Packet Pg. 599
C.10.b
Section D—Declaration Stating that Recipient Subawards a Single Award Over $500,000
If a recipient agency,subawards a single award of 5500,000 or more then the granting agency should provide a list;including, name, address
and DUNS#of each such sub-recipient.
Sub-Recipient Agency Name/Address Sub-Recipient DUNS Number
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If additional space in necessary,please duplicate this page.
OMB Control No. 1121-0340 Expiration Date: 12/31/2015
Packet Pg. 600
C.10.b
CERTIFICATION FORM
a
Compliance with the Equal Employment Opportunity Plan (Equal U
Employment Opportunity Program) Requirements
Recipient's Guidance Care Center,Inc.
Name:
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Address: 1205 4th Street,Key WEst,FL,33040
Recipient Direct Recipient Law Enforcement Agency: No 0
Ty pe:
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DUNS 085566461 Vendor Number(only if direct 591458324 6
Number: recipient):
Name of Tara Estrada Title of Contact Person: Director Of Human Resources
Contact CL
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Person: e�
Telephone (559)824-1806 E-Mail Address: tara.estrada@wcstcare.com
Number:
Subreci ients: No
Declaration Claiming Exemption from the EEOP Utilization Report
Submission Requirement
The following exemptions apply:
Nonprofit Organization Less than fifty employees Q
N
1,Tara Estrada(aulhor•ifed official),certify that Guidance Care Center,Inc.(recipient organisation),is not >_
required to prepare an ESOP Utilization Report during 2020 fiscal year)for the reason(s)checked above, LL
pursuant to 28 C.F.R.Section 42.302.I further certify that Guidance Care Center,Inc.(recipient organi-ation
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the
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delivery of services.
4-
Tara Estrada,Director Of HR Tara Estrada 8/2/2021 0
Print or Type Name and Title Signature Date e)
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Packet Pg. 601
C.10.b
a• Florida Department of Law Enforcement
Office of Criminal Justice Grants c�
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Post Office Box 1489 Tallahassee, Florida 32302-1489(850) 617-1250 criminaliustice@fdle.state.fl.us
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Federal Fiscal Year 2020 c6
Residential Substance Abuse Treatment Grant (RSAT)
Solicitation
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) is seeking
applications for the state's Residential Substance Abuse Treatment (RSAT) Grant Program. This program
funds state and local jail and prison-based programs designed to reduce the demand for, use, and
trafficking of illegal drugs with the goal of breaking the cycle of drug addiction and violence. W
Eligibility
Eligible applicants are limited to state agencies, units of local government, and state and local law
enforcement agencies. A unit of local government is defined as a city, county, town, township, borough, Q
parish, village, or other general-purpose political subdivision of the state, including Native American >_
Tribes who perform law enforcement functions as determined by the Secretary of the Interior.
Florida gives preference to applicants who provide aftercare services to program participants. Aftercare
services involve coordination between the correctional treatment program and other social service and
rehabilitation programs, such as education,job training, parole supervision, halfway houses, self-help, and -
peer group programs. a
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• 2 C.F.R. Part 25 - Universal Identifier and System for Award Management(SAM)
Requirements
• 28 C.F.R. Part 42 - Nondiscrimination;Equal Employment Opportunity,Policies and
Procedures
• 2 C.F.R. §200.318-326 -Federal Procurement Standards
2 C.F.R Part 200.300-309 - Standards for Financial and Program Management
U)
Contact Information
N
N
For questions regarding this solicitation, please call the main line at (850) 617-1250. For technical
assistance with the Subgrant Information Management Online (SIMON) system or for issues with an
application in SIMON, ask for the SIMON Help Desk.
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RSAT—Florida Page 1 of 12
FY20 Program Information
Packet Pg. 602
C.10.b
Table of Contents
ProgramDescription..................................................................................................................................3
U
Program Strategy and Purposes..............................................................................................................3 U
PriorityAreas for Funding.........................................................................................................................4
EligibilityRequirements.............................................................................................................................5
Match............................................................................................................................................................6
0
Costs Requiring Pre-Approval..................................................................................................................6 U
06
RSAT Program and Additional Requirements.......................................................................................7
State and Federal Transparency.............................................................................................................8
Length of Award and Distribution of Funds............................................................................................9
ApplicationDeadline..................................................................................................................................9
Howto Apply...............................................................................................................................................9
Application Review Process.....................................................................................................................9
StandardConditions................................................................................................................................10
Appendix A - Application Timeline.........................................................................................................11
Appendix B - Application Scoresheet....................................................................................................12
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RSAT—Florida Page 2 of 12
FY20 Program Information
Packet Pg. 603
C.10.b
Program Description
The Florida Department of Law Enforcement(FDLE)received an award from the United States Department
of Justice (USDOJ)for$1,754,128 in Residential Substance Abuse Treatment (RSAT)Grant funds. FDLE t3
is seeking subaward applications for funding under the Residential Substance Abuse Treatment for State
Prisoners Program.This program furthers FDLE's mission by assisting state, local and tribal efforts to break
the cycle of drugs and violence by reducing the demand for, use and trafficking of illegal drugs.
This Solicitation seeks subrecipient applications for activities as they relate to three types of evidence-
based drug treatment programs within state and local correctional and detention facilities: 1) Residential,
2)Jail-based treatment, or 3)Aftercare. 0
t3
06
A minimum of ten percent (10%) of this funding will be made available to eligible local correctional and
detention facilities.
Program Strategy and Purposes
FDLE administers the RSAT federal pass-through grant program for the State of Florida. The RSAT
program (34 U.S.C. § 10424) assists state and local governments in developing and implementing
substance abuse treatment programs.
Applications for RSAT funding must implement or continue to require urinalysis or other reliable forms of
drug testing, both periodic and random, for any participant: (1) before entering the residential substance
abuse treatment program; (2) during the period in the treatment program; and (3) released from a
residential substance abuse treatment program if the individual remains in custody.
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All RSAT programs must provide services in a completely separate facility or dedicated housing unit CN
exclusively for use by RSAT participants which is set apart from the general correctional population.
The following types of programs are eligible for funding:
• Providing residential substance abuse treatment to incarcerated inmates; ,-
• Preparing participants for reintegration through reentry planning activities within treatment 0
programs; and/or
• Assisting offenders and their communities through the delivery of community reintegration, U)
treatment, and other broad-based aftercare services.
Residential Programs: Applicants must ensure that individuals who participate in a grant funded
substance abuse treatment program are provided services including:
• Engaging participants for a period between six (6)and twelve (12) months;
• Focusing on the inmate's substance use diagnosis and addiction related needs;
• Developing the inmate's cognitive, behavioral,social,vocational,and other skills to solve substance
CN
abuse and related problems; and a
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• Requiring urinalysis and/or other proven reliable forms of drug and alcohol testing for program
participants, including both periodic and random testing, and for former participants while they
remain in the custody of the state or local government.
RSAT participation should be limited to inmates with six (6) to twelve (12) months remaining in their
confinement so they can be released from prison after completing the program, rather than returning to
the general prison population.
Jail-based Programs: Applicants must ensure individuals who participate in a grant funded substance
abuse treatment program are provided services including:
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• Engaging participants for at least three (3) months;
RSAT—Florida Page 3 of 12
FY20 Program Information
Packet Pg. 604
C.10.b
• Focusing on the participant's substance use diagnosis and addiction related needs;
• Developing the inmate's cognitive, behavioral, social, vocational, and other skills to solve
substance abuse and related problems; and
• Requiring urinalysis and/or other proven reliable forms of drug and alcohol testing for program cj
participants, including both periodic and random testing, and for former participants while they U
remain in the custody of the state or local government.
Applicants must ensure that individuals who participate in a grant funded substance abuse treatment
program are provided with community reintegration services. Services must include coordination
between the correctional treatment program and other social service and rehabilitation programs, such
as: 0
U
06
• Education and job training;
• Parole supervision;
• Halfway houses; and/or CL
• Self-help and peer group programs.
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Priority Areas for Funding
Evidence-Based Programs or Practices
The Office of Justice Programs (OJP) places a strong emphasis on the use of data and evidence in policy
making and program development in criminal justice. Programs and practices are considered to be
evidenced-based when their effectiveness has been demonstrated by causal evidence, generally obtained
through one or more outcome evaluations. Causal evidence documents a relationship between an activity LO
or intervention (including technology) and its intended outcome. Causal evidence depends on the use of
scientific methods to rule out, to the extent possible, alternative explanations for the documented change. N
The strength of causal evidence will influence the degree to which OJP considers a program or practice to N
be evidence-based.
Applicants are required to provide substance use treatment practices and services which are evidence
based and are appropriate for the target population.Applicants should identify the evidence-based practice LO
being proposed for implementation, identify and discuss the evidence that shows that the practice is ,-
effective, discuss the population(s)for which this practice has been shown to be effective, and show that it 0
is appropriate for the proposed target population. Applicants can find information on evidence-based
treatment practices in SAMHSA's Guide to Evidence-Based Practices available at U)
www.samhsa.aov/ebiDweb ide.
Information Regarding Potential Evaluation of Programs and Activities
Applicants should note OJP may conduct or support an evaluation of the programs and activities funded g
under this solicitation. Subrecipients will be expected to cooperate with program-related assessments or
evaluation efforts, including the collection and provision of information or data requested by OJP (or its U)
designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded
under this solicitation. The information or data requested may be in addition to any other financial or
performance data already required under this program. Q
Opioid Abuse Reduction
The applicant understands and agrees that, to the extent that substance abuse and related services are
funded by this award, they will include needed treatment and services to address opioid abuse reduction.
0
Community-Based Aftercare Programs U)
0
These programs must involve coordination between the correctional treatment program and other social
service and rehabilitation programs, such as enrollment assistance for health care coverage, coordinating
assistance to receive Medication Assisted Treatment(MAT), education and job training, parole supervision,
halfway houses, self-help, and peer group programs.
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Eligibility Requirements
Applicants must comply with all terms and conditions of the federal award and subaward, including those
incorporated by reference. This section identifies specific program requirements that must be met as a t3
condition of eligibility to receive federal funds under this program.
Each applicant must be able to document compliance with the following requirements:
2 C.F.R. Part 25 Universal Identifier and System for Award Management(SAM) Requirements
2 C.F.R §200.300-309 Standards for Financial and Program Management
2 C.F.R. §200.318-326 Federal Procurement Standards 0
U
28 C.F.R. Part 42 Nondiscrimination;Equal Employment Opportunity;Policies and Procedures 06
SAM Registration
To apply for RSAT funding, an organization must have a Data Universal Numbering System (DUNS)
CL
number. The organization must also be registered with the federal System for Award Management (SAM)
(2 C.F.R. Part 25).
A DUNS number may be obtained by calling (866)705-5711 or by visiting the Dun &Bradstreet website at:
https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm. A DUNS number is usually received within one to
two business days.
To create or update your annual SAM registration, go to www.sam.gov. The process can take up to 10
business days.
Compliance with Applicable Federal Laws
Applicants are required to certify compliance with all applicable federal laws. Applicants should understand Q
that if OJP receives information indicating an applicant may be in violation of any applicable federal law, >_
the applicant may be referred to the DOJ Office of Inspector General (OIG)for investigation. If the applicant
is found to be in violation of an applicable federal law by the OIG, the applicant may be subject to criminal
and civil penalties, in addition to relevant OJP programmatic penalties, including suspension or termination
of funds, inclusion on the high-risk list, repayment of expended funds, and/or suspension and debarment.
4-
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Civil Rights Requirements a
Federal laws prohibit subrecipients of financial assistance from discriminating on the basis of race, color, g
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national origin, religion, sex, disability, or age in funded programs or activities. All subrecipients,
implementing agencies, and contractors must comply with any applicable statutorily-imposed E
nondiscrimination requirements, which are summarized below:
• Title VI of the Civil Rights Act of 1964: Applicants must comply with all applicable requirements g
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E that relate to
an equal employment opportunity program.Applicants are advised to use the Office for Civil Rights
EEO Reporting Tool at (https://oip.gov/about/ocr/eeop.htm).
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• Equal Employment Opportunity Certification (EEOC): Applicants must submit an EEO Q
Certification annually at the time of application. Failure to provide the EEOC at the time of
application will result in a withholding of funds condition on the award.
• Limited English Proficiency (LEP): In accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. Part 2000d, applicants in receipt of 0
federal financial assistance must take reasonable steps to provide meaningful access to their
programs and activities for persons with LEP. FDLE strongly advises applicants to have a written
LEP Language Access Plan. For more information visit https://www.IQP.gov/.
E
• Equal Treatment for Faith Based Organizations: Applicants, must comply with all applicable
requirements of 28 C.F.R. Part 38, "Equal Treatment for Faith Based Organizations", specifically
including the provision for written notice to current or prospective program beneficiaries.
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• Americans with Disabilities Act: Applicants must comply with the requirements of the Americans
with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of
disability including provisions to provide reasonable accommodations.
U
Filing a Complaint- If the applicant or any of its employees, contractors,vendors,or program beneficiaries
has a discrimination complaint, they may file a complaint with the applicant, with FDLE, or with the Office
for Civil Rights.
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Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box
1489, Tallahassee, Florida 32302-1489, or online at infop_fd le.state.fl.us. Any discrimination complaints 0
filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the U
Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on 06
the nature of the complaint.
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Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7th Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-
0690.
Match
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Subawards under this program may not be used to fund more than 75 percent of the total cost of a project a
or program. Applicants must identify the source of the 25 percent non-federal portion of the total project
costs (match). The formula for calculating match is:
Federal Funding Amount
Federal Share (75%) :Adjusted Total Project Costs N
N
Adjusted Total Project Costs x 25%=Amount of Match Required
Example: For a subaward amount of$125,000, calculate the 25% match as follows:
$125,000=$166,666.67 0
75%
$166,666.67x 25%=$41,666.67 U)
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Coss Requiring Pre-Approval
The following cost elements require prior approval from FDLE and/or OJP:
0
Publications and Other Media
All media created, published, and/or altered using federal grant funds must be reviewed and approved by
FDLE and/or OJP prior to release or distribution. This includes any curricula, training materials, brochures, N
or other written materials to be published, including web-based materials and web site content, as well as
all audio or video materials, including Public Service Announcements. Subgrantees must submit a draft of
each proposed item to OCJG no later than thirty (30) days prior to the targeted dissemination date. For
items containing videos, a transcript may be provided with screenshots or a description of the visual portion. 2
All materials publicizing or resulting from award activities shall contain the following statements: 0
"This project was supported by Award No. 2020-J2-BX-0021 awarded by the Bureau of Justice
Assistance, Office of Justice programs. The opinions, findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the authors and
do not necessarily reflect the views of the Department of Justice or grant-making component."
This requirement does not apply to the purchase or reproduction of existing materials or items created by
RSAT—Florida Page 6 of 12
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C.10.b
other agencies or vendors;for example, crime prevention brochures, unless the subrecipient alters the item
in any way. Please contact FDLE's grant's office with questions or to clarify the applicability of pre-approval
requirements.
Sole Source U
If a subrecipient requests to procure goods or services costing $10,000 or more by sole source to a single
vendor, a sole source justification must be submitted to FDLE for approval prior to the obligation of grant
funds. For a sole source procurement over the federal Standard Acquisition Threshold (SAT)of$250,000,
written pre-approval must be obtained from both FDLE and DOJ. Subrecipients should submit the
completed "Sole Source Justification" form with the application or as soon as the procurement method is
known.
0
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Sole source approval applies to the amount of the total procurement, regardless of the amount of federal 06
investment in the purchase. Before submitting a request for a sole source procurement, applicants should
carefully review the conditions governing this type of procurement (see 2 C.F.R. § 200.320(f)).
Conference/Meeting/Training Costs
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OJP policy and guidance encourages minimizing conference, meeting, and training costs; sets cost limits,
which include a general prohibition of all food and beverage costs; and requires prior written approval of
most conference, meeting, and training expenditures. Subawards requesting to use grant funds for
meetings,trainings,or conferences may be required to complete and submit an OJP event submission form
upon request from FDLE and/or OJP. LU
Project Adjustments
Retroactive (after-the-fact)approval of project adjustments or items not currently in the approved subaward
will only be considered under extenuating circumstances. Subrecipients who incur costs prior to approval
of requested adjustments do so at the risk of the items being ineligible for reimbursement under the award.
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RSAT Program and Additional Requirements >_
For FY20, subrecipients will be required to complete the following documents at the time of application;
failure to do so may result in the withholding of funds until items are received.
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Sub and Management Capabilities and Compliance Questionnire (S } 0
All applicants are required to complete the SMQ form, and submit to OCJG with their application. FDLE a
0
uses this form to validate a subrecipient's eligibility to apply for, receive, and maintain a federal RSAT U)
subaward. Additionally, this validation allows FDLE to expedite the monitoring process and ensures A
subrecipients are following program requirements.
Certification Regarding Lobbying; Debarment, Suspension, and Other ResponsibilityMatters; and
Drug Free Workplace Reguirements
Subrecipients are not permitted to use federal funds,directly or indirectly, in support of any lobbying activity.
A subrecipient requesting an award exceeding $100,000 must certify compliance with this requirement.
Additionally, a person/agency that is debarred, suspended, declared ineligible or is voluntarily excluded N
from doing business with the federal government is prohibited from receiving federal funds under this N
program. All subrecipients must certify the subgrantee organization, and any vendor or lower tiered
subrecipient, is eligible to receive these funds.
0
In compliance with the Drug-Free Workplace Act of 1988, state agencies applying for federal grant funding
under this program must certify compliance with establishing and maintaining a drug-free work environment. 0
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Failure to submit the "Certification Regarding Debarment, Suspension, and Other Responsibility Matters"
to FDLE with the application may result in a withholding of funds condition on the subaward until the
requirement is satisfied. E
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Subrecipient vs. Contractor Determination Checklist
For the purposes of this program, funds used to support any contractual service will be classified as either
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C.10.b
a contract or a tiered subaward depending upon the nature of the relationship between the contracted
parties. FDLE will make case-by-case determinations of the contractual relationship based on the
completed Subrecipient vs. Contractor Determination Checklist form submitted with the application. All
applicants should review the "OJP Subaward vs. Procurement Toolkit"for more information.
U
Determination of Suitability to Interact with Participating Minors
Subrecipients, at any tier, who plan to use federal funds to partially or fully carry out activities under this
award to benefit a set of individuals under 18 years of age must make determinations of suitability
before certain individuals may interact with participating minors. Further information regarding this
requirement is located on the OJP website https://www.oil).gov/fundinq/explore/interact-minors.
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1. Any applicant using grant funds to benefit a set of individuals under 18 years of age must U
06
complete and submit the "Suitability to Work and/or Interact with Minors Certification."
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2. Subrecipients must maintain and submit the "Suitability to Work and/or Interact with Minors
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Tracking Sheet."
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Telecommunications and Video Surveillance Services or Equipment
In compliance with 2 C.F.R. 200.214, subrecipients are prohibited from entering into a contract or using
federal funds to procure items from certain parties who are debarred, suspended or otherwise excluded
from or ineligible for participation in federal assistance programs or activities. In addition, a prohibition
on certain telecommunication and video surveillance services or equipment went into effect on August
13, 2020. In accordance with these requirements set out in 2 C.F.R. 200.216, subrecipients of FDLE
awards are prohibited from obligating or expending grants to:
A. Procure or obtain;
B. Extend or renew a contract or procure or obtain; Q
C. Enter into a contract to procure or obtain equipment, services, or systems that use >-
telecommunications equipment or services as a substantial or essential component of any
system, or as critical technology as part of any system, produced by Huawei Technologies
Company or ZTE Corporation (or a subsidiary or affiliate of such entities).
Applicants who intend to use grant funds to procure telecommunications, video surveillance services, -
or equipment must:
1. Complete and submit the "Telecommunications and Video Surveillance Services or Equipment U)
Certification."
Provide documentation the manufacturer and vendor has not been suspended or debarred from receiving
federal funds in SAM.gov prior to the drawdown of funds. g
Employment Eligibility Verification: For any position to be funded (in whole or in part)with RSAT funds, 0
the subrecipient must ensure the employment eligibility of the individual being hired is properly verified in
accordance with the provisions of 8 U.S.C. 1324a(a)(1) and (2). The subrecipient may choose to
participate in and use E-Verify(www.e-verify.gov). N
N
State and Federal Transparency
Subaward agreements and information supplied to FDLE for grant management and payment purposes
will be used to report to the following mandatory state and federal transparency systems. 0
Florida Accountability and Contract Tracking System (FACTS)
This grant agreement, all corresponding information and a copy of the grant document, is provided to
FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida. E
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Exemption from FACTS
The SIMON grant management system allows for partial or complete contract exemption from FACTS for
those agreements containing information exempt from public records. Please be aware, in the event that
your agency's submission contains confidential and/or exempt information prohibited from public
dissemination under Florida's Public Records Law, Chapter 119, Florida Statutes, the subrecipient agency U
bears the responsibility for applying proper redactions. Otherwise, any and all records submitted may be
released without redactions.
Federal Funding Accountability and Transparency Act(FFATA)
The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006.
The FFATA legislation requires information on federal awards (federal financial assistance and 0
expenditures) be made available to the public via a single, searchable website, USASpending.gov. FDLE U
is required to report subaward data to FFATA. 06
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Length of Award and Distribution of Funds
Length of the Award
RSAT awards will be approved for a twelve (12) month project period between October 1, 2021 and
September 30, 2023.
Distribution of Funds W
Grant funds are distributed on a cost reimbursement basis, with the ability to advance, for satisfactory
performance of eligible activities. Payment requests can be submitted on a monthly or quarterly basis and
should include total expenditures for the reporting period. Reimbursements will be processed in conjunction
with the receipt and review of programmatic performance reports to determine successful completion of
minimum performance deliverables as specified in the agreement.
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Application Deadline
The application must be submitted in SIMON by 5:00 PM on Friday, October 29, 2021.
Please see Appendix A: Application Timeline for other important dates. -
How to Apply
E
Failure to follow application instructions may result in the incursion of a special conditions at the
time of award.
Applications must be submitted via FDLE's online grants management system, SIMON, which can be
accessed at http://simon.fdle.state.fl.us. For a step-by-step guide on how to complete an application in 0
SIMON, please review the SIMON Help Manual.
N
The announcement code to be used for this solicitation is: RSATFY2020 N
For questions or issues related to organization or user account requests, please contact the SIMON Help
Desk at (850)617-1250 or criminaliusticep_fd le.state.fl.us.
Application Review Process
Subgrants will be awarded based on a competitive process. Prospective subrecipients are strongly
encouraged to follow the FY2020 RSAT SIMON Application Guide to develop and submit their application. E
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A selection panel will review each application based on objective eligibility criteria and adherence to all
application instructions. A copy of the panel's evaluation tool is included in Appendix B.
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C.10.b
Note: If any item in the grant application section of the evaluation tool is missing, or a section of the grant
is incomplete, the application will be placed into the rejection pool. In the event not enough grant
applications are received, applications in the rejection pool may be reconsidered.
U
Standard Conditions
n
The standard conditions provide detailed compliance requirements for subrecipients upon signed
acceptance of the subaward. It is imperative all persons involved with this subaward read the standard
conditions. Failure to comply with the provisions outlined in the Standard Conditions may result in project
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costs being disallowed. U
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C.10.b
Appendix A - Application Timeline
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February6 2020
, Florida received the RSAT federal Solicitation from U.S. Department of Justice. �
April 6, 2020 FDLE Office of Criminal Justice Grants (OCJG)submitted the State of Florida
application for FY20 RSAT funding. 0
December 3, 2020 Florida accepted the state's FY20 federal RSAT award. 06
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September 13, 2021 OCJG released RSAT subgrant solicitation on the department's website;
Notification emails sent to chief officials.
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October 29, 2021
Deadline to submit subgrant applications to OCJG.
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C.10.b
Appendix B -Application Scoresheet
Section 1-'Grant Application(A``no"response, places application in rejection pool.) Points
Applicant has an active SAM.gov registration 4
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All SIMON application sections are complete 4
All required forms are included (SMQ, Lobbying, and EEO Certification) 4
All optional forms are included as they apply to the proposed project 4
SECTION II—TOTAL 16
Section 11-Project Information Points
A project title provided and is descriptive of program or services to be funded 2 t0
An appropriate subgrantee is selected 2 06
An appropriate implementing agency is selected 2
A continuation grant number is provided, if applicable 2
The project period begins on or after 10/1/2021 2 CL
The project period ends on or before 9/30/2023 2
The project period is for 12 months or less 2
SECTION II—TOTAL 14
Section III-Problem Identification Points
Substance abuse issues in jurisdiction clearly described and supported with data 2
Target population clearly described and justification provided for why this target population 2
Treatment model clearly identified and support with data/evidence 5 LL
Clearly describes how project will address opioid abuse reduction/treatment services 5
Clearly describes resources, partnerships, and/or collaborations for the program 2
Clearly identifies other funding sources to support program 2
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SECTION III—TOTAL 18 Q
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Section IV—Project Summary(Scope of Work) Points ; >`
Explains client admission/exclusion criteria 2 U,
States the anticipated program duration and anticipated number of participants 2
Describes how participants will be separated from general population 5
Clearly describes assessment process to determine client needs 2 ,-
Clearly describes drug testing process and sanctions for positive tests 5 0
Clearly describes aftercare services provided upon release 5
Provides clear timeline of major activities 2 U)
SECTION IV—TOTAL 23 E
Section V Performance Points
SIMON purpose areas, objectives, and measures selected and answered 2
Performance reporting frequency is selected as either monthly or quarterly 2 E
SECTION V—TOTAL 4
Section VI—Financial Points U)
Financial reporting frequency is monthly or quarterly AND consistent with performance 2
FLAIR Vendor ID (local)or FLAIR Account Code (state)provided 5 c14
Match is calculated appropriately on budget table (75/25 split) 5 C1,4
Amounts on budget table equal category totals in the narrative 2
If the budget contains salaries and benefits, narrative contains all required information 2
If the budget contains contractual services, narrative contains all required information 2 2
If the budget contains unit costs, narrative contains all required information 2 0
If the budget contains expenses or OCO, narrative contains all required information 2
If the budget contains travel, narrative includes all required information 2
If the budget contains training costs, narrative includes all required information 2
If the budget contains indirect costs, narrative includes all required information 2
SECTION VI—TOTAL 25 cis
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+��D ," r BOARD OF COUNTY COMMISSIONERS
County of Monroe �� "1� Mayor David Rice,District 4
Mayor Pro Tem Craig Cates,District I
The Florida Keys " ' Michelle Coldiron,District 2
r James K.Scholl,District 3
Holly Merrill Raschein,District 5
t3
County Commission Meeting
November 17, 2021
Agenda Item Number: E.14
Agenda Item Summary #9925 U
06
BULK ITEM: Yes DEPARTMENT: Budget and Finance
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TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305)292-4470
No
AGENDA ITEM WORDING: Approval of a Resolution authorizing the submission of a grant
U_
application, for $173,334 with a 25% match requirement of $43,334, to the Florida Department of
Law Enforcement (FDLE) for Federal Fiscal Year 2020 (FFY20) for funding under the Residential
Substance Abuse Treatment (RSAT) Program. Approval for Monroe County BOCC to serve as the
coordinating unit of government in the preparation of the grant proposals and the distribution of the Q
grant award to the Guidance/Care Center for the implementation of the "Men's Jail In-House Drug >_
Abuse Treatment Program"; Approval to ratify the submission of the application submitted on
October 29, 2021; and Approval to authorize the Director of Finance and Budget to execute
acceptance of the award and related documents.
ITEM BACKGROUND: On October 13, 2021,the Federal FY2020 RSAT Grant Solicitation
(final revised version)was posted on the website of Florida Department of Law Enforcement
(FDLE), Office of Criminal Justice Grants (OCJG). The deadline for submission of the RSAT >%
application via FDLE's online grant management system (SIMON), was October 29, 2021.
d
The Substance Abuse Policy Advisory Board(SAPAB) met on May 7, 2021, to discuss applications c
proposing aCommunity-Based Aftercare Services program. The Aftercare program would be an
additional component of the Federal FY2020 RSAT application. The SAPAB recommended to add <
the Aftercare program proposed by the Guidance/Care Center to the FFY2020 RSAT application.
17
PREVIOUS RELEVANT BOCC ACTION: BOCC Agenda Item F.11 on 11/17/2020 - Approval
of a resolution authorizing submission of a grant application, for $133,334 with a 25% match
requirement of$33,334 and approval to authorize the Mayor to execute acceptance of award and
related documents. The "Men's Jail In-House Drug Abuse Treatment Program" application will be
submitted to FDLE for funding under the RSAT Program, a Federal Grant program for substance
abuse treatment programs in local correctional and detention facilities.
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BOCC Agenda Item C.14 on 6/19/2019 - Approval of a resolution authorizing submission of a grant
application, for $133,334 with a 25% match requirement of$33,334 and approval to authorize the
Mayor to execute acceptance of award and related documents. The "Men's Jail In-House Drug
Packet Pg. 614
C.10.c
Abuse Treatment Program" application will be submitted to FDLE for funding under the RSAT
Program, a Federal Grant program for substance abuse treatment programs in local correctional and
detention facilities. U
BOCC Agenda Item C.10 on 3/21/2018 - Approval of a Resolution authorizing submission of an
application, "Jail In-House Program for Men", to FDLE for funding under the RSAT Program; a
Federal Grant program for substance abuse treatment programs in local correctional and detention
facilities and approval to authorize the Mayor to execute acceptance of award and related 0
documents. U
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BOCC Agenda Item PA on 1/18/2017 - Approval of acceptance of a grant award of$50,000 from �
FDLE for the RSAT program with a 25% match requirement of$16,667 and approval of an
agreement with Guidance/Care Center in the amount of$66,667 for the project entitled, "Men's Jail
Housed Drug Abuse Treatment Program", for the project period of October 1, 2016, through
September 30, 2017.
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CONTRACT/AGREEMENT CHANGES:
N/A U_
STAFF RECOMMENDATION: Approval
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DOCUMENTATION: >_
FY22 (FFY2020) Resolution Submission of RSAT Application_Final (rev)
2021 RSAT -138 Application_FINAL & Forms
FY20-RSAT-Subgrant-Solicitation
FINANCIAL IMPACT:
0
Effective Date: 1/1/2022 21
Expiration Date: 12/31/2022
0
Total Dollar Value of Contract: TBD, a competitive application, award amount based on score.
Total Cost to County: TBD, not to exceed $43,334 depending on amount of award.
Current Year Portion: TBD
Budgeted: No
Source of Funds: USDOJ funds pass-through FDLE _
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
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Revenue Producing: No If yes, amount: N
Grant: Yes
County Match: 25%required—Dollar amount TBD E
Insurance Required: No.
Packet Pg. 615
C.10.c
Additional Details: FDLE Office of Criminal Justice Grants will conduct a competitive scoring
process for all applications received.
a
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REVIEWED BY:
Christine Limbert Completed 11/02/2021 2:16 PM
Tina Boan Completed 11/02/2021 2:39 PM
Maria Slavik Completed 11/02/2021 2:50 PM U
06
Liz Yongue Completed 11/02/2021 3:47 PM
Board of County Commissioners Completed 11/17/2021 9:00 AM
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21
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