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Item C11 C.11 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District I y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting August 17, 2022 Agenda Item Number: C.11 Agenda Item Summary #10870 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Oksana Christow 3052924472 No AGENDA ITEM WORDING: Ratification of submission of a grant application to the U.S. Department of Justice (DOJ), Bureau of Justice Assistance (BJA) for the FY2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $15,028. Approval of the funding to be supportive of the Monroe County Probation Services Case Management Technology and authorization for the Director of Budget and Finance to execute acceptance of the award and related documents. Cash match is not required. ITEM BACKGROUND: Annually Monroe County receives a direct allocation from the U.S. Department of Justice (DOJ) for law enforcement/criminal justice related programs. In previous years this funding had been used to support Monroe County Drug Court Medical Director program, however, in September 2019 the County discontinued outsourcing misdemeanor probation services with a private entity, bringing the provision of these services under Court Administration for the 161h Judicial Circuit, which has produced the need for probation case management technology that automates the functions of Court Administration's Probation Services and provides secure data storage. The grant application was submitted on July 19, 2022. PREVIOUS RELEVANT BOCC ACTION: On September 15, 2021, Agenda Item C.19, the Board of County Commissioners approved ratification of submission of a grant application to the DOJ, BJA for the FY2021 Edward Byrne Memorial Justice Assistance Grant(JAG)Program Local Solicitation in the amount of$14,691. Cash match not required. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: O-BJA-2022-171368_Case Mgmt Technology_App Package Packet Pg. 617 C.11 FY2022 Byrne JAG Solicitation O-BJA-2022-171368 FINANCIAL IMPACT: Effective Date: 10/01/2021 Expiration Date: 09/30/2023 Total Dollar Value of Contract: $15,028.00 Total Cost to County: $0.00 Current Year Portion: $15,028.00 Budgeted: No Source of Funds: Federal CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: N/A Grant: $15,028.00 County Match: No Insurance Required: N/A Additional Details: N/A REVIEWED BY: Christine Limbert Completed 07/22/2022 2:35 PM Tina Boan Completed 07/22/2022 3:25 PM Purchasing Completed 07/22/2022 3:49 PM Brian Bradley Completed 07/27/2022 2:40 PM Lindsey Ballard Completed 07/28/2022 9:37 AM Board of County Commissioners Pending 08/17/2022 9:00 AM Packet Pg. 618 C.11.a OMB Number:4040-0004 Expiration Date:12/31/202� Application for Federal Assistance SF-424 0 "1.Type of Submission: "2.Type of Application: If Revision,select appropriate letter(s): U Preapplication ®New 0 LO ®Application Continuation Other(Specify): c5 Changed/Corrected Application Revision O CN "3.Date Received: 4.Applicant Identifier: N 07/18/2022 N 5a.Federal Entity Identifier: 5b.Federal Award Identifier: State Use Only: 6.Date Received by State: 7.State Application Identifier: 8.APPLICANT INFORMATION: CL "a.Legal Name: Monroe County Board of County Commissioners "b.Employer/Taxpayer Identification Number(EIN/TIN): "c.UEI: 59-6000749 QKLSCT2LM7M9 d.Address: "Street1: 1100 Simonton Street a Street2: Room 2-213 �y "City: Key West cy County/Parish: Monroe CL "State: FL: Florida cL Province: �9 "Country: USA: UNITED STATES 0O "Zip/Postal Code: 33040-3110 U e.Organizational Unit: E Department Name: Division Name: Budget & Finance Grants Administration U) M f.Name and contact information of person to be contacted on matters involving this application: t°''00 W Prefix: "First Name: Janet Middle Name: C14 "Last Name: Gunderson N C14 Suffix: Title: Grants Coordinator Organizational Affiliation: Monroe County BOCC U "Telephone Number: 305-292-4470 Fax Number: "Email: Gunderson-Janet@MonroeCounty-FL.gov Packet Pg. 619 Tracking Number:GRANT13681888 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Jul 18,2022 09:22:12 AM EDT C.11.a Application for Federal Assistance SF-424 0 *9.Type of Applicant 1:Select Applicant Type: 2 U B: County Government O Type of Applicant 2:Select Applicant Type: U O Type of Applicant 3:Select Applicant Type: N N "Other(specify): *10.Name of Federal Agency: Bureau of Justice Assistance L59 11.Catalog of Federal Domestic Assistance Number: 0- CL 16.738 CFDA Title: Edward Byrne Memorial Justice Assistance Grant Program *12.Funding Opportunity Number: 0-BJA-2022-171368 "Title: a BJA FY 22 Edward Byrne Memorial Justice Assistance Grant Program - Local Solicitation �9 U tL tL 13.Competition Identification Number: I �9 C-BJA-2022-00154-PROD 2 Title: Category 1 - Applicants with eligible allocation amounts of less than $25,000 U E �9 U) 14.Areas Affected by Project(Cities,Counties,States,etc.): M t,3 00 Add Attachment DOele AH.aduuncuuli. Vkw AH.adiuuwn.. W Cn *15.Descriptive Title of Applicant's Project: 2022 Monroe County Probation Services Case Management Technology N CN a Attach supporting documents as specified in agency instructions. ; Add Attachments DOele AH.adiuurrscuull VJ ew AH.adiuurrscuull E c5 Packet Pg. 620 i Tracking Number:GRANT13681888 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Jul 18,2022 09:22:12 AM EDT C.11.a Application for Federal Assistance SF-424 0 16.Congressional Districts Of: "a.Applicant FL26 "b.Program/Project FL26 O LO Attach an additional list of Program/Project Congressional Districts if needed. U O Add Attachment Oele MladhiTmnl. VkwMladihiTm l.. CN CN 17.Proposed Project: N *a.Start Date: 10/O1/2021 *b.End Date: 09/30/2023 18.Estimated Funding($): *a.Federal 15,028.001 "b.Applicant 0.00 *c.State 0.00 *d.Local 0.00 "e.Other 0.0 0 *f. Program Income 0.00 *g.TOTAL 15,028.00 *19.Is Application Subject to Review By State Under Executive Order 12372 Process? El a.This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E.O. 12372. *20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) Yes ®No CL CL If"Yes",provide explanation and attach I Add Mlludhi Tmnl. [Mele MadhirTmnt 1uo i11 �aiuurr enllf � 0 21.*By signing this application, I certify(1)to the statements contained in the list of certifications**and(2)that the statements 6 herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to U comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) ® **IAGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. t,3 Authorized Representative: 00 W Prefix: *First Name: Janet Middle Name: C14 *Last Name: Gunderson N Suffix: *Title: Grants Coordinator *Telephone Number: 305-292-4470 Fax Number: E *Email: Gunderson-Janet@MonroeCounty-fl.gov *Signature of Authorized Representative: Janet Gunderson *Date Signed: 07n8i2022 Packet Pg. 621 Tracking Number:GRANT13681888 Funding Opportunity Number:O-BJA-2022-171368 Received Date:Jul 18,2022 09:22:12 AM EDT C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC). g Proiect Title: "2022 Monroe County Probation Services Case Management Technology" .2 W Program Narrative (Category 1 —Eligible Allocation Less than $25,000) F.S. 948.15 provides for misdemeanor probation services to be provided by a private or public N N entity. On September 1, 2019, the Sixteenth Judicial Circuit discontinued outsourcing misdemeanor probation services with a private entity, bringing the provision of these services in- house. � 0 Bringing misdemeanor probation services in-house has been a positive change to our county- wide criminal justice system, providing improvement in crime prevention, control, reduction, the support of crime victims, and the enforcement of criminal law. d The Sixteenth Judicial Circuit will continue an agreement with a probation technology provider 0 for the provision of a full-featured Probation Case Management System (PCMS) that will a� continue to automate the functions of the Probation Department. The technology provider will continue to provide the Sixteenth Circuit staff with on-line and/or on-site training for new hires, i as well as all updates and an training required to use the updates. Most importantly, the P Y g q P � 0 technology provider will continue to host and securely store all Probation Case Management data a� collected by the Probation Case Management Staff. A full-featured criminal justice information system automates the functions of our Probation CU U Department. The PCMS integrates with other case management applications and gives Probation 001 Staff the ability to autogenerate letters and forms of correspondence; randomly schedule N N drug/alcohol tests; autogenerate affidavits and warrants for noncompliant probationers; track N probation terms that are nearing completion; process a high volume of payments, including restitution owed to victims; and generate financial reports partner agencies rely upon, such as the c� Clerk's and County Finance Offices, to properly apply and track payments. d 1 Packet Pg. 622 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 The proposed PCMS tracks information on defendants and cases and is built on a platform that can be extended to accommodate departmental specific workflow and programs. Once Staff 02 enters data on defendants, this same data appears on all forms and documents. A calendaring c� system tracks appointments and schedules, be it a single meeting or monthly reoccurring office N N visits. The system can be queried for any data or event, including cases set for court in a given N U_ week, probationers who have yet to fulfill all obligations of their probation, probation termination dates, and probationers who have failed drug tests or missed scheduled appointments. 0 The PCMS can also be used for managing specialized services such as community service hours, electronic monitoring, restitution payments, and other court-ordered conditions. The system can also be extended to capture data on custom tabs, a useful feature to support data required for ao special programs: • Single entry of data c� • Custom reports CL CL • Automated letter generation • Automated import of data 0 c� • Document and report creation pulls data from multiple sources E • Dynamic query capability a� U) • Customized for special programs i 00 Performance measures/outcomes: • The Sixteenth Judicial Circuit will continue contract with a Probation Technology N N Service provider for the provision a full-featured Probation Case Management System and secure data storage. a� E • Approximately 5.5 (FTEs) Probation Case Managers will have access to Probation Case Management System. 2 Packet Pg. 623 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Analysis of Need: Monroe County, the southernmost county in in the continental United States and often referred to as the Florida Keys, consists of a string of islands connected by U.S. 02 Highway One. Monroe County is a special place, like none other in the United States, c� surrounded by the Florida Keys National Marine Sanctuary. One challenge for the Monroe County government is operating within the County's unique U_ geography. Most counties with a residential population of about 75,000 do not need three (3) a� courthouses and three (3) government centers. Most counties also do not have the added expense of having to provide governmental services to people who are spread out in a linear fashion for 0 120 miles —and rely on one main road with 42 bridges to get around. Our three (3) courthouse locations are Key West (lower keys), Marathon (middle keys) and Tavernier (upper keys) and are more than forty-five (45) miles apart. In order to effectively track ao Probation Case Management services, it is imperative to have a secure system, with a single database in which all probation management data may be shared among the multiple courthouse c� locations as well as multiple probation case managers throughout the Keys. CL CL It is this uniqueness of Monroe County's geography that substantiates the need for a secure, full- I featured Probation Case Management(software) System. 0 c� E U) CU U 00 N N N E c� 3 Packet Pg. 624 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 0 Budget and Budget Narrative" 2 Budget Cate2ory Quantity Name Price W Enter into a contract with a Probation Technology provider for $15,028.00 0 the provision of a full-featured Probation Case Management System (PCMS)that automates the functions of the Probation Department and for the provision of secure data storage. a. $15,028 / $225 per month,per user will provide 5.5 FTEs with Probation Case Management Technology. Proposed Fee Schedule by Technology Service Provider: Number Monthly Fee of Users Per User 1-5 $250.00 6-10 $225.00 11 + $200.00 TOTAL PROJECT COSTS $15,028.00 0 Federal Request $15,028.00 Non-Federal Amount $0.00 Budget Narrative i The Justice Department has allocated $15,028.00 to Monroe County, Florida as part of the 0 Federal Fiscal Year 2022 JAG Local Solicitation. The Sixteenth Judicial Circuit, Monroe County is applying for the total amount. E $15,028 will support 5.5 (FTEs) Probation Case Managers with Probation Case Management U) U Technology. The discontinuation of outsourcing misdemeanor case management services has 001 � created a new need for Probation Case Management Technology. These federal funds will not be N used to replace or supplant any nonfederal funds as none were appropriated for this purpose. N The Sixteenth Judicial Circuit has contracted with a provider of Technology services in ' compliance with Monroe County's purchasing policies. c� 4 Packet Pg. 625 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 **Note: Also attached is the Budget Detail Worksheet using Microsoft Excel; the form was accessed at https.Iloig.go /funding/A��ly/Fo zs/Bud�etDetailWorksheet htm � 0.2 c� 0 N N N c� CL CL 0 c� E U) m U 00 N N E c� 5 Packet Pg. 626 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Governing Body Review Narrative This Federal FY2022 (0-BJA-2022-171368) Edward Byrne Memorial Justice Assistance Grant JAG application for Monroe County is scheduled to be resented to the governing body, the (JAG) PP tY P g g Y� c� Board of County Commissioners (BOCC), by August 17, 2022, as part of the official agenda for c� c� the regular, monthly (August) meeting of the BOCC. The application will be reviewed by the U- Monroe County Board of Commissioners at the publicly noticed Commission meeting scheduled a� on August 17, 2022. The application will thus be made public to the citizens, neighborhoods, and community organizations and they will have an opportunity to comment on its worthiness at 0 0 the August 17, 2022, Commission meeting. (The Sixteenth Circuit, Monroe County Drug Court Program was unable to present this application to the Board of County Commissioners at an earlier date due to the short turn-around time between solicitation release date, June 22, 2022, the ao time to prepare the application and the BOCC Agenda Deadline for the August BOCC meeting.) 0 c� CL CL i 0 c� E U) CU U 00 N N N E c� 6 Packet Pg. 627 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Applicant Disclosure of No Pending Applications The Monroe County Board of Commissioners do not have pending applications submitted within the last twelve (12) months for federally funded grants or sub-grants (including cooperative c� agreements) that include requests for funding to support the same project being proposed under c� c� this solicitation that will cover the identical cost items outlined in the budget narrative and U_ worksheet in the application under this solicitation. a� 0 00 c� CL CL i 0 c� E U) CU U 00 c� c� c� E c� 7 Packet Pg. 628 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC). g Proiect Title: "2022 Monroe County Probation Services Case Management Technology" .2 w Indirect Cost Rate Agreement: 0 Monroe County does not have an Indirect Cost Rate Agreement. N N 0 c� CL CL i 0 c� E U) CU U 00 N N N E c� 1 Packet Pg. 629 C.11.a Monroe County,Florida O-BJA-2022-171368Byme JAG/EEY2022 Local Solicitation UEI QKLSCT2LM7M9 Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC). g Proiect Title: "2022 Monroe County Probation Services Case Management Technology" .2 W Disclosure of Process Related to Executive Compensation: 0 Per the Local Solicitation for BJA 2022 Edward Byrne Memorial Justice Assistance Grant c� Program (Proposal Narrative Section,pg. 17), "This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its "Disclosure of Process Related ap a� to Executive Compensation"provisions. Applicants to this solicitation are not required to E 0 provide this disclosure." c� CL CL i 0 c� U) M U 00 W M CN CN CN E c� 1 Packet Pg. 630 C.11.a U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329 ` OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 0 Background 0 Recipients'financial management systems and internal controls must meet certain requirements, including those set out in the"Part 200 Uniform Requirements" (2.C.F.R. Part 2800). o Including at a minimum, the financial management system of each OJP award recipient must provide � for the following: c14 (1)Identification, in its accounts, of all Federal awards received and expended and the Federal programs under >` which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, and the name of the Federal agency. (2)Accurate, current, and complete disclosure of the financial results of each Federal award or program. (3)Records that identify adequately the source and application of funds for Federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income, and interest, and be supported by source documentation. �s 0 (4)Effective control over, and accountability for, all funds, property, and other assets. The recipient must CL adequately safeguard all assets and assure that they are used solely for authorized purposes. (5)Comparison of expenditures with budget amounts for each Federal award. (6)Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement 03 by the OJP recipient. (7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of 03 the Federal award and the cost principles to apply to the Federal award. (8)Other important requirements related to retention requirements for records, use of open and machine readable formats in records, and certain Federal rights of access to award-related records and recipient personnel. -119 1. Name of Organization and Address: CL CL Organization Name: i '% i / jJ / JCL i / / / o Street2: / City: State: j Zip Code 2. Authorized Representative's Name and Title: Prefix. First Name: � Middle Name. % 0I Last Name � '� � � � �� Suffix: 00 cn r Title: ,; ,o /,,;/ 3. Phone. „�/ - -� 4. Fax. c14 5. Email: ; "; i �JJ / � �� c^4 6. Year Established: 7. Employer Identification Number(EIN): 8. Unique Entity Identifier(UEI) Number: OiOpo/o/ 03 9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? Yes N No If"No"skip to Question 10. If"Yes", complete Questions 9. b) and 9. c). Page 1 of 4 Packet Pg. 631 C.11.a U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329 ` OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... AUDIT INFORMATION ,2 9. b) Does the applicant nonprofit organization maintain offshore accounts for Yes No 0 the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)? 9. c)With respect to the most recent year in which the applicant nonprofit organization was required to file a tax return, does the applicant nonprofit Yes No organization believe (or assert)that it satisfies the requirements of 26 C.F.R. c14 c14 53.4958-6(which relate to the reasonableness of compensation of certain Q individuals)? >- If"Yes", refer to"Additional Attachments" under"What An Application Should Include" in the OJP solicitation (or application guidance) under which the applicant is submitting its application. If the solicitation/guidance describes the "Disclosure of Process related to Executive Compensation,"the applicant nonprofit organization must provide--as an attachment to its application--a disclosure that satisfies the minimum requirements as described by OJP. �y 0 For purposes of this questionnaire, an"audit" is conducted by an independent, external auditor using generally CL accepted auditing standards(GAAS) or Generally Governmental Auditing Standards(GAGAS), and results in an audit report with an opinion. 10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply): rol "Single Audit" under OMB A-133 or Subpart F of 2 C.F.R. Part 200 rEj Financial Statement Audit Defense Contract Agency Audit(DCAA) R1 Other ioo Audit&A enc list ai of audit): i o �' None(if none, skip to question 13) c� CL 11. Most Recent Audit Report Issued: [E Within the last [-]Within the last [-]Over 2 years ago ®N/A CL 12 months 2 years Name of Audit Agency/Firm: AUDITOR'S OPINION.... 12. On the most recent audit, what was the auditor's opinion? Unqualified Opinion Qualified Opinion Disclaimer, Going Concern 0 N/A: No audits as or Adverse Opinions described above Enter the number of findings (if none, enter"0": /��j Enter the dollar amount of questioned costs(if none, enter"$0 )&0,`/j Were material weaknesses noted in the report or opinion? NYes El No t3) 00 I 13.Which of the following best describes the applicant entity's accounting system: D Manual nAutomated ■Combination of manual and automated c14 c14 14. Does the applicant entity's accounting system have the capability to ®Yes No Not Sure Q identify the receipt and expenditure of award funds separately for each Federal award? 15. Does the applicant entity's accounting system have the capability to Yes E]No Not Sure record expenditures for each Federal award by the budget cost categories shown in the approved budget? 16. Does the applicant entity's accounting system have the capability to ®Yes No Not Sure record cost sharing ("match")separately for each Federal award, and maintain documentation to support recorded match or cost share? Page 2 of 4 Packet Pg. 632 C.11.a U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329 ` OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 2 F17. Does the applicant entity's accounting system have the capability to Yes No Not Sure .2 urately track employees actual time spent performing work for each federal 0 rd, and to accurately allocate charges for employee salaries and wages each federal award, and maintain records to support the actual time spent specific allocation of charges associated with each applicant employee? 0 18. Does the applicant entity's accounting system include budgetary controls Yes 0 No Not Sure � to preclude the applicant entity from incurring obligations or costs that exceed the amount of funds available under a federal award(the total amount of the >_ award, as well as the amount available in each budget cost category)? 19. Is applicant entity familiar with the "cost principles" that apply to recent Yes No [—] Not Sure and future federal awards, including the general and specific principles set out in 2 C.F.R Part 200? PROPERTY STANDARDS AND PROCUREMENT STANDARDS 20. Does the applicant entity's property management system(s) maintain the ® Yes No Not Sure 0 following information on property purchased with federal award funds(1) a CL description of the property; (2) an identification number; (3)the source of funding for the property, including the award number; (4)who holds title; (5) acquisition date; (6) acquisition cost; (7)federal share of the acquisition cost; (8) location and condition of the property; (9) ultimate disposition information? 21. Does the applicant entity maintain written policies and procedures for ® Yes No ® Not Sure procurement transactions that--(1) are designed to avoid unnecessary or duplicative purchases; (2) provide for analysis of lease versus purchase alternatives; (3)set out a process for soliciting goods and services, and(4) include standards of conduct that address conflicts of interest? 22. a)Are the applicant entity's procurement policies and procedures designed to ensure that procurements are conducted in a manner that ® Yes No Not Sure provides full and open competition to the extent practicable, and to avoid practices that restrict competition? CL CL 22. b) Do the applicant entity's procurement policies and procedures require CL documentation of the historyof a procurement, including the rationale for the ® Yes E] No El Not Sure p 9 method of procurement, selection of contract type, selection or rejection of 0 contractors, and basis for the contract price? 6 23. Does the applicant entity have written policies and procedures designed to prevent the applicant entity from entering into a procurement contract ® Yes No Not Sure under a federal award with any entity or individual that is suspended or , debarred from such contracts, including provisions for checking the"Excluded Parties List"system (www.sam.gov)for suspended or debarred sub-grantees and contractors, prior to award? U) TRAVEL POLICY U 00 24. Does the applicant entity: (a) maintain a standard travel policy? Yes No (b) adhere to the Federal Travel Regulation (FTR)? Yes E]No CN cN SUBRECIPIENT MANAGEMENT AND MONITORING 25. Does the applicant entity have written policies, procedures, and/or guidance designed to ensure that any subawards made by the applicant Yes No Not Sure entity under a federal award--(1) clearly document applicable federal .. requirements, (2) are appropriately monitored by the applicant, and(3) N/A-Applicant does not make comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)? subawards under any OJP E awards c� Page 3 of 4 Packet Pg. 633 C.11.a U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329 ` OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 2 F26. Is the applicant entity aware of the differences between subawards under Yes � No � Not Sureeral awards and procurement contracts under federal awards, including different roles and responsibilities associated with each? N/A-Applicant does not make subawards under any OJP awards 0 27. Does the applicant entity have written policies and procedures designed Yes � No � Not Sure � to prevent the applicant entity from making a subaward under a federal award to any entity or individual is suspended or debarred from such N/A-Applicant does not make >_ subawards? subawards under any OJP !t awards DESIGNATION AS 'HIGH-RISK' BY OTHER FEDERAL AGENCIES 28. Is the applicant entity designated"high risk" by a federal grant-making Yes No Not Sure agency outside of DOJ? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant's past 0 performance, or other programmatic or financial concerns with the applicant.) If"Yes", provide the following: (a) Name(s)of the federal awarding agency: (b) Date(s)the agency notified the applicant entity of the"high risk" designation: (c) Contact Name: Phone: Email: -119 c� (d) Reason for"high risk"status, as set out by the federal agency: CL CL 0 CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY (Must be made by the chief executive, executive director, chief financial officer, designated authorized representative ("AOR"), or other official with the requisite knowledge and authority) On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is t°''� complete and correct to the best of my knowledge. I have the requisite authority and information to make this 00 certification on behalf of the applicant entity. Name. ��oiG ��j��o��, ��oj��j Date. , % r�� c^4 c14 Title: Executive Director []Chief Financial Officer Chairman C1,4 Other: �� oi � val Phone: E c� Page 4 of 4 Packet Pg. 634 DISCLOSURE OF LOBBYING ACTIVITIES 2 Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 OMB Number,4040-0013 Expiration Date:02/28/2025 1."Type of Federal Action: 2."Status of Federal Action: 3."Report Type: a.contract a.bid(offerlapplimlion ®a.initial filing b.grant ® br initial award b.material change U c.cooperative agreement C.post-award O d.ban to e.loan guarantee f. loan insurance � 4. Na A Name and Address R �. W s of Reporting Entity i ® mae c� 'Name Monroe County Board of Commissioners 1 1100&monton Straet„Room 2-213 Street 2 "city Key west state Florida Zrp 33040 Congressional District,if known:FFL26 S. If Reporting Entityin No.4 is Subawardee, Ent er Name and Address of Prif:^w � O C9 d 6.*Federal Department/Agency: 7.*Federal Program Name/Description: JA FY 2022 Edward Byrne Memorial JAG Program-Local U,S.,Department of Juatte EB CFDA Number,it applicable. 16.738 8.Federal Action Number,ifknown 8.Award Amount,if known: $ 15,028 i O ,,,,,,,,,,,,,,,, �,,,,,,o m m _ ........ ......_� �m�mm �.m.,®�mmo,,,,,,,,,,,, 1Q.a._Name and Address� of—,Lobbying Re istrant: Prefix 'First Name NIA MiptAe Name CL CL Lest Nema NIA suffix I 'Straet i Street 2 O "Grty State Zip b.Individual Performing Services(indudngaddressifdirterenlNomNo, W) � Prefix 'Firsf Name N1A Middle Name �9 i •Last Neme NSA Sutrrx Street f Streel2 U "co Sfafe Zip � I 00 W Information requested enough this form is authorized title 31�W't.S C.section 1352,. This disclosure of lobbying A i�...... .. . . e ti ....... 11, by � activities is a malarial representation of fact upon which reliance was placed by the liar above when the transaction was made or entered into, This disclosure Is required pursuant to 31 U.S.C.1352.This information will be reported to the Congress semiannualty and wiH be available for publuc Ilnspection. Any person who fails to Ate the required disclosure shall be$*act to a civil penalty of not less than $10,000 and rot more than s1 ,000 for each such felure, N *Signature: C®1 of *Name: Pro x 'Frst Nema 0*69 Name I David � 'Last Name Rice Sum" Title: Mayor Telephone No.: (305)289-6000 Date: , "` . Aoarorf�d tar LoulRaproOucrton 8pndard Form.LLL[Rar.7i71 nr cee U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Edward Byrne Justice Assistance Grant Program FY 2022 Local Solicitation 0 tram°I'If'ic.afliioiuto ttutd yt,ssu;uuraiu°tces by the CI°tl&IIv lcutive of the I I"tlicant° Coverinuneuft On behalf of the applicant unit of local government named below, in support of that locality's application for an award under the FY 2022 Edward Byrne Justice Assistance Grant("JAG") Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs ("OJP"), U.S. Department of Justice("USDOJ"), that all of the following are 2 true and correct: 0 1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local 0 government. I understand that these representations will be relied upon as material in any OJP decision to make N an award, under the application described above,to the applicant unit of local government. N N 2. 1 certify that no federal funds made available by the award (if any)that OJP makes based on the application >` described above will be used to supplant local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 3. 1 assure that the application described above(and any amendment to that application)was submitted for review to the governing body of the unit of local government(e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification, E 4. 1 assure that, before the date of this certification—(a)the application described above(and any amendment to 0 that application)was made public; and (b)an opportunity to comment on that application (or amendment)was provided to citizens and to neighborhood or community-based organizations,to the extent applicable law or established procedure made such an opportunity available. 5. 1 assure that,for each fiscal year of the award(if any)that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require. 6. 1 have carefully reviewed 34 U.S.C. § 10153(a)(5), and,with respect to the programs to be funded by the award(if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein. c� CL Signature of Chief E utive of the Applicant Unit of Date i nn pp of Ce ification i Local Government David Rice Mayor o Printed Name of Chief Executive Title of Chief Executive Monroe County Board of Commissioners Name of Applicant Unit of Local Government E U) CU U 00 N N N E Rev April 26,2022 C.11.b r- OMB No. 1121-0329 Approval Expires 12/31/2023 U.S. Department of Justice Office of Justice Programs CL Bureau of Justice Assistance a 0 co BJA FY 2022 Edward Byrne Memorial Justice Assistance Grant Program — Local Solicitation 04 04 Assistance Listing Number# 16.738 CD 04 Grants.gov Opportunity Number: O-BJA-2022-171368 Solicitation Release Date: June 22,2022 2:00 PM (D Grants.gov Deadline: August 03,2022 8:59 PM Application JustGrants Deadline: August 08,2022 8:59 PM Overview o The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) CL seeks applications for funding for the Edward Byrne Memorial Justice Assistance Grant(JAG) Program. This program furthers the DOJ's mission by assisting local and tribal law criminal justice efforts to prevent or reduce crime and violence and to improve the administration of the criminal justice system. This solicitation incorporates the OJP Grant Application Resource Guide by reference.The OJP Grant Application Resource Guide provides guidance to applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver" provisions in the "Financial Information" 00 section of the OJP Grant Application Resource Guide. Solicitation Categories 04 04 Competition ID Category"" Number of Dollar Amount for Performance CD performance 04 Awards Award Start Date Duration (Months) e r- 0 Category 1 -Applicants C-BJA-2022-00154-PROD with eligible allocation 618 $9,450,338.00 10/1/21 12:00 24y amounts of less than AM $25,000 0 Category 2-Applicants C-BJA-2022-00155-PROD with eligible allocation 580 $83,437,803.00 10/1/21 12:00 48 amounts of$25,000 or AM qy more Eligible Applicants: 04 City or township governments, County governments, Native American tribal governments (Federally recognized), CD Special district governments, Other 04 Other as Page 1 of 23 E O-BJA-2022-171368 cs Packet Pg. 637 C.11.b C By law, for purposes of the JAG Program, the term "units of local government" includes a town, township, village, 2 parish, city, county, borough, or other general-purpose political subdivision of a state; or it may be a federally recognized American Indian tribal government that performs law enforcement functions(as determined by the 0- Secretary of the Interior).A unit of local government also may be any law enforcement district orjudicial CL enforcement district established under applicable state law with authority to independently establish a budget and 0 impose taxes;for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. The eligible allocations by state for the fiscal year(FY)2022 JAG Program can be found at: .y https://bia.ajp.gov/program/jag/fy-2022-allocations. LO Eligible allocations under JAG are posted annually on the JAG web page. See the allocation determination and "Units of Local Government" requirements section for more information. Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1,and applicants with eligible allocation amounts of $25,000 or more will apply to Category 2. � All recipients and subrecipients(including any for-profit organization) must forgo any profit or management fee. >_ Contact Information For technical assistance with submitting the Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov, contact the Grants.gov Customer Support Hotline CU at 800-518-4726, 606-545-5035, Grants.gov customer support, or support Dgrants.gov. The Grants.gov Support �y Hotline operates 24 hours a day, 7 days a week, except on federal holidays. 0- CL For technical assistance with submitting the full application in DOJ's Justice Grants System (JustGrants), contact the JustGrants Service Desk at 833-872-5175 or JustGrants.SupportQusdoj.gov. The JustGrants Service Desk operates 5 a.m.to 9 p.m. eastern time Monday—Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays. For assistance with any other requirements of this solicitation, contact the OJP Response Center by telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only), or by email at grants(cDncjrs.gov. The OJP Response Center hours of operation are 10 a.m.to 6 p.m. eastern time Monday—Friday, and 10 a.m.to 8 p.m.on the solicitation close date. Submission Information 00 0 Applications will be submitted to DOJ in two steps: Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF)-424 and a Disclosure of Lobbying Activities (SF-LLL)form when they register in Grants.gov � at https://www.grants.gov/web/grants/re_qister.html. To register in Grants.gov, the applicant will need to ensure Q that its System for Award Management(SAM) registration is current. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at , https://justicggrants.usdoj.gav/. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. OJP encourages applicants to review the"How to Apply"section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training 02 N N N Page 2 of 23 O-BJA-2022-171368 cs Packet Pg. 638 C.11.b C 0 Contents Contact Information 2 Program Description 5 Overview 5 . Specific Information 5 0 Goals, Objectives, Deliverables, and Timeline 13 Evidence-Based Programs or Practices 13 0 Information Regarding Potential Evaluation of Programs and Activities 13 c14 Federal Award Information 13 c14 General Guidance for Federal Award 13 c14 Types of Awards 14 Financial Management and System of Internal Controls 14 Budget Information 14 Cost Sharing or Matching Requirement 15 Pre-agreement Costs(also known as Pre-award Costs) 15 Limitation on Use of Award Funds for Employee Compensation: Waiver 15 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 15 0 Costs Associated with Language Assistance(if applicable) 15 CL Eligibility Information 15 Application and Submission Information 15 Information to Complete the Application for Federal Assistance(SF-424) 15 Standard Applicant Information (JustGrants 424 and General Agency Information) 16 Proposal Narrative 16 Budget and Associated Documentation 17 Budget Worksheet and Budget Narrative(attachment) 17 Indirect Cost Rate Agreement(if applicable) 17 Financial Management Questionnaire(including applicant disclosure of high-risk status) 17 00 Disclosure of Process Related to Executive Compensation 17 Additional Application Components 17 Research and Evaluation Independence and Integrity Statement 17 Certifications and Assurances by the Chief Executive of the Applicant Government 18 � Disclosures and Assurances 18 C"4 Disclosure of Lobbying Activities 18 DOJ Certified Standard Assurances 18 Applicant Disclosure of Duplication in Cost Items 18 0 DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility 2 Matters; and Drug-Free Workplace Requirements 18 Applicant Disclosure and Justification—DOJ High Risk Grantees (if applicable) 18 . How to Apply 18 0 Submission Dates and Time 19 Application Review Information 19 Review Process 19 Federal Award Administration Information 20 Federal Award Notices 20 Administrative, National Policy, and Other Legal Requirements 20 � 20 C14 20 Information Technology(IT)Security Clauses 20 Page 3 of 23 O-BJA-2022-171368 cs Packet Pg. 639 C.11.b C General Information about Post-Federal Award Reporting Requirements 20 E Federal Awarding Agency Contact(s) 21 Other Information 21 L_ CL Freedom of Information and Privacy Act(5 U.S.C. 552 and 5 U.S.C. 552a) 21 Provide Feedback to OJP 21 Application Checklist 21 02 c� 0 CN CN CN 0 L_ 00 CL M CN CN CN 02 CN CN CN Page 4 of 23 �E O-BJA-2022-171368 cs Packet Pg. 640 C.11.b C 0 Program Description Overview L_ CL OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, 0 supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the .y community. 0 LO The Edward Byrne Memorial Justice Assistance Grant(JAG) Program is the primary provider of federal criminal justice funding to states and units of local government. BJA will award JAG Program funds to eligible units of local government as described in this FY 2022 JAG Program Local Solicitation. ®a c14 For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG Frequently Asked c14 Questions (FAQs). c� Statutory Authority: The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.0 530C(a). Specific Information Statutory Formula 0- JAG awards are based on a statutory formula that is fully described within the JAG Tech nica I Report. Once each CL fiscal year's overall JAG Program funding level is determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant award calculation process,which, in general, consists of: 1. Computing an initial JAG allocation for each state, based on its share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state allocation is less than the minimum award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on its a share of violent crime and population. 00 3. Dividing each state's final award amount(except for the territories and the District of Columbia) between the state and its units of local governments at rates of 60 and 40 percent, respectively. 4. Determining units of local government award allocations, which are based on their proportion of the state's 3-year violent crime average. If the"eligible award amount"for a particular unit of local government, as � determined on this basis, is $10,000 or more, then the unit of local government is eligible to apply directly to c14 OJP(under the JAG Local Solicitation)for a JAG award. If the"eligible award amount"for a particular unit of local government, as determined on this basis, is less than $10,000, however, the funds are not made available for a direct award to that particular unit of local government, but instead are added to the amount that is awarded to the state a Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds CU Eligible allocations under JAG are posted annually on the JAG web page. . 0 According to the JAG Program statute, a"disparity" may exist between the funding eligibility of a county and its associated municipalities. See 34 U.S.C. 10156(dX4). Units of local government identified by BJA as disparate must select a fiscal agent that will submit a joint application for the allocation to include all disparate municipalities.A memorandum of understanding (MOU)that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by the authorized representative for each participating jurisdiction. Once an award is made, the fiscal agent will be responsible for distributing award funds M to the other jurisdictions in the disparate group through subawards that include all appropriate award conditions. c14 To verify eligibility on the JAG web page, an applicant should click on its respective state and note the following c14 regarding the state's allocation table: U_ Page 5 of 23 O-BJA-2022-171368 cs Packet Pg. 641 C.11.b C 1. Disparate units of local government are listed in shaded groups, in alphabetic order by county. Units of local 2 government identified as disparate must select one unit of local government to submit an application on behalf of the disparate group. 0- 2. Counties that have an asterisk(*) under the"Direct Allocation"column did not submit the level of violent CL crime data to qualify for a direct award from BJA but are in the disparate grouping indicated by the shaded area.The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required MOU. .y 3. Direct allocations are listed alphabetically below the shaded disparate groupings. LO Please note that disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for information only. Jurisdictions in a funding disparity are responsible for determining 0 individual amounts within the Eligible Joint Allocation and documenting individual allocations in the MOu. N N Statutory Program Areas >` In general, JAG funds awarded to a unit of local government under the FY 2022 program may be used to hire additional personnel and/or purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including for any one or more of the following program areas: . Law enforcement programs . Prosecution and court programs . Prevention and education programs . Corrections and community corrections programs . Drug treatment and enforcement programs . Planning, evaluation, and technology improvement programs . Crime victim and witness programs (other than compensation) . Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams Note that the statute defines"criminal justice"as"activities pertaining to crime prevention, control, or reduction, or the enforcement of the criminal law, including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, activities of courts having criminal jurisdiction, and related agencies(including but not limited to prosecutorial and defender services,juvenile delinquency agencies, and a pretrial service or release agencies), activities of corrections, probation, or parole authorities and related agencies 00 assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating to the prevention, control, or reduction of narcotic addiction and juvenile delinquency." BJA Areas of Emphasis N BJA recognizes that many state and local criminal justice systems currently face challenging fiscal environments c1,4 and an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. Key areas of priority for BJA include: Combatting Hate Crime, Promoting Public Trust between Communities and Criminal Justice Agencies, Reducing Violent Crime, Community Violence Intervention (CVI),Addressing COVID-19 Criminal Justice Challenges and a Sustaining Innovations, and Crime Analysis and Investigation. BJA encourages each recipient of FY 2022 JAG funds to join federal law enforcement agencies in addressing these challenges.Additional details on the BJA areas of emphasis can be found below: 2 0 Combatting Hate Crime: Hate crimes (sometimes called bias-motivated crimes)are criminal offenses motivated by some form of bias toward victims on the basis of their perceived or actual race, color, religion, national origin, sexual orientation, gender, gender identity, or disability.As noted in the June 21, 2021, BJA Acting Director_Ma haney Letter to JAG State Administering Agency(SAA) Directors and the January 26, 2022, DOJ Associate Attorney General Gupta Letter to SAA Directors, JAG funds may be used to prevent and respond to hate crimes and bias-motivated attacks. BJA encourages JAG recipients to utilize funding to � prioritize efforts to identify, investigate, report, and prevent hate crimes and hate incidents; increase public awareness and expand/enhance the reporting of hate crimes; enhance the capacity of law enforcement and >_ prosecutors to prevent and address hate crimes through education, training, and tools to investigate and prosecute hate crime cases; increase collaboration between federal, state, local, tribal, and territorial Page 6 of 23 O-BJA-2022-171368 cs Packet Pg. 642 C.11.b C (SLTT) law enforcement and prosecution agencies in their investigation and prosecution of hate crimes; 2 assist SLTT law enforcement with training in identifying and classifying hate crimes and update these crimes in their entries in the National Incident-Based Reporting System (NIBRS); create state-run hate 0- crime reporting hotlines that direct individuals to law enforcement, if appropriate; and fund victim support CL services. More information on BJA's hate crimes portfolio, including the Emmett Till Cold Case a Investigations and Matthew Shepard and James Byrd, Jr.Hate Crimes programs, can be found at Hate Crime_1 Bureau of Justice Assistance (oip.gov). y Promoting Public Trust between Communities and Criminal Justice Agencies: For many communities, recent high profile incidences of excessive uses of force have contributed to strained relationships and a lack of confidence in law enforcement, courts, and prosecutors. Justice system practitioners' ability to 0 address crime and collaborate with the public depends on having trust and legitimacy with the communities they serve. Criminal justice agencies must work together to renew and strengthen relationships with � community members and leaders in order to elevate public confidence and trust in law enforcement, the C14 courts, prosecutors, defense counsel, and corrections; reduce crime; and ensure that the rights of all are protected. In his January 21, 2022, remarks to the U.S. Conference of Mayans, Attorney General Garland �^ stated, "...promoting public trust between communities and law enforcement is essential to making both communities and policing safer. The department will continue to fulfill its duty to ensure the constitutional policing practices that promote the accountability necessary to build that public trust."As such, BJA _ encourages SLTT jurisdictions to utilize JAG funding in support of projects that aim to partner police and community organizations and advance constitutional policing practices that create the transparency and accountability necessary to build public trust. The practices include, but are not limited to: eliminating racial profiling and implicit bias, eliminating excessive force and chokeholds, eliminating "no-knock"warrants in drug cases, eliminating contractual arrangements that prevent investigations of law enforcement misconduct, and prohibiting sexual contact between police and persons in their custody. BJA also encourages SLTT jurisdictions to utilize JAG funding in support of projects that aim to increase trust and confidence in prosecutorial, defense, and court practices such as neighborhood-focused community courts programs and building capacity and tools to protect constitutional rights under the Sixth Amendment. Reducing Violent Crime:Although the Federal Bureau of Investigation (FBI) Uniform Crime Report (UCR) Crime in the United States publications for 2020 and 2021 are not yet available, there are other indicators to suggest that certain types of violent crime increased in many areas.According to an analysis of 27 cities conducted by the Council on Criminal Justice, incidents of homicide increased 5 percent over 2020, which a had already seen a 44 percent increase in homicides over 2019.Also, preliminary data compiled by the 00 National Law Enforcement Officers Memorial Fund (NLEOMF) indicates that as of December 31, 2021, 458 federal, state, tribal, and local law enforcement officers died in the line of duty in 2021. This is an increase of 55 percent from the 295 officers killed during the same period in 2020 and is the highest total line-of-duty officer deaths since 1930 when there were 312 fatalities. In addition, the past year has seen an c14 unprecedented increase in threats of violence against Americans who administer the election process in our C1,4 country. In June of 2021, the Biden-Harris Administration announced a Comprehensive Strategy to Prevent and 1espond tc Gun Crime and Ensure Public Safety to stem the flow of firearms used to commit violence including by holding rogue firearms dealers accountable for violating federal laws; supporting local law enforcement with federal tools and resources to help address summer violent crime; investing in evidence- based community violence interventions; expanding summer programming, employment opportunities, and 2 other services and supports for teenagers and young adults; and helping formerly incarcerated individuals successfully reenter their communities. Recognizing that violent crime and the drivers of that crime vary from community to community, BJA encourages JAG grantees to invest funds to tailor programs and responses to state and local crime issues through the use of data and analytics; coordinate with United States Attorneys and Project Safe Neighborhoods grantees in order to leverage funding for violence reduction projects, and coordinate their C14 law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Q Alcohol, Tobacco, Firearms, and Explosives, the Drug Enforcement Administration, the United States >_ Marshals Service, and the Department of Homeland Security(DHS); and form partnerships with federal, state, and local law enforcement and prosecutors to identify persons who use guns in the commission of a Page 7 of 23 O-BJA-2022-171368 cs Packet Pg. 643 C.11.b C crime and who purchase or sell guns illegally.This includes ensuring that persons prohibited from 2 purchasing firearms(see e.g.,18 U.S.C. § 922(g))are deterred from doing so by enhancing complete, accurate, and timely access to the FBI's National Instant Criminal Background Check System (NICS)and 0- the submission of all necessary records to the FBI databases in a timely fashion, thereby helping to prevent CL illegal transfers of firearms to those who are prohibited from owning firearms under current law. C In addition, in June 2021, DOJ issued guidance regarding threats against election workers and a task force to address the rise in such threats. BJA also sent a letter to SAA Directors to address the rise in such 2 threats. BJA also sent a letter to SAA Directors clarifying that JAG funds can be used to deter, detect, and protect against threats of violence against election workers, administrators, officials, and others associated with the electoral process. BJA encourages JAG recipients to utilize funds to prevent and respond to violent 0 threats of this kind. cN cN Community Violence Interventions: In April 2021, the Biden-Harris Administration announced historic Q investments in community violence intervention (CVI) efforts to combat the gun violence epidemic. CVI is U` an approach that uses evidence-informed strategies to reduce violence through tailored, community- centered initiatives.These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide opportunity, and improve the physical, social, and economic conditions that drive violence. CVI strategies typically focus on high risk individuals and gang and gun violence, as well as the historical and structural challenges that often contribute to community violence. CVI strategies should involve holistic, coordinated interventions attending to the multiple needs of 0 individuals at high risk of gang and gun violence. For example, hospital-based violence intervention CL programs use credible messengers to connect with victims of gun violence while they are still in the hospital, and then wraparound services are typically deployed such as behavioral health supports, employment access, housing advocacy, and family supports. visit h_ttps://bja.ajp.gov/program/community- violence-intervention/overview. BJA encourages JAG recipients to invest JAG funds to tailor programs and responses to CVI in an effort to build strong, sustained partnerships with community residents and organizations to support CVI work in communities most impacted by violent crime. CVI strategies will be highlighted on BJA's National Training and Technical Assistance Center(NTTAC)website, and jurisdictions looking to implement those strategies can request training and technical assistance(TTA)on the NTTAC website. Addressing COVID-19 Criminal Justice Challenges and Sustaining Innovations:As a result of the 00 COVID-19 pandemic, SLTT criminal justice agencies implemented various community mitigation policies to prevent and reduce the spread of COVID-19. Courts at every level were forced to cancel or significantly scale back proceedings, which commonly included suspending in-person hearings, granting extensions of court deadlines and waivers of speedy trials, restricting access to court buildings, and postponing jury trials. � This created a backlog of cases, which impacted criminal court operations and court staff, victims, and c1,4 witnesses, as well as defendants.To address backlogs and other consequences of the necessary mitigation policies, SLTT agencies created innovative ways to administer justice. While many of these innovations had an up-front cost, they hold significant potential to be cost saving and efficient over time. For example, correctional facilities have enabled virtual programming, education, medical appointments, and a family visits, as well as efforts to reduce incarcerated populations. Police departments have hosted virtual community engagement events and opportunities, and courts and community corrections have increased the use of virtual staffing, status hearings, client visits, and access to treatment and support services. In 2 addition, resources have supported the purchase of technology like headsets and Wi-Fi hotspots to ensure 0 confidentiality of defense counsel with clients, as well as partnerships with community partners to host outdoor events like drug court graduations. It is important for SLTT agencies to sustain innovations that improved both the efficiency and effectiveness of justice system operations, and BJA encourages JAG recipients to utilize funds for continued innovation sustainment activities and to continue to address the backlog of cases. This could include the purchase of technology to enhance the use of virtual tools to conduct outreach to witnesses and defendants, as well as for hearings and status conferences, staffing, � and enhancing access to services; resources to assist the jurisdiction to develop or enhance its case management system to assess and work to eliminate the backlog of cases; building tools to support >_ diversion and alternatives to incarceration as part of the review of backlogged cases; and technology and equipment to retrofit court houses and staff to mitigate risks to staff and those coming to court. In addition to Page 8 of 23 O-BJA-2022-171368 cs Packet Pg. 644 C.11.b C or in conjunction with support for technology, BJA encourages SLTT agencies to address backlogs by 2 instituting triage and other case-processing improvements, including diversion practices, by prosecutors and courts pretrial, as well as the implementation of legal and nonlegal navigators to guide and support 0- defendants through the legal process. CL C 0 Crime Analysis and Investigation: With the recent increases in violent crime, crime analysis and investigations have become increasingly vital. Law enforcement agencies that have robust analysis .2 capabilities are better able to focus their limited resources in ways that directly improve public safety while protecting the rights of civilians.According to the International Association of Crime Analysts (IACA), "Crime analysis is both a profession and a set of techniques."The professionals who perform crime analysis, and the techniques they use, are dedicated to helping law enforcement agencies become more effective 0 through the use of relevant metrics, information, and analytical practices. c14 c14 This past year, ransomware has emerged as an international challenge affecting public sectors, private c14 sectors, and even individuals.According to Cybersecurity and Infrastructure Security Agency(CISA)Alert >` (AA22-040A), "ransomware tactics and techniques continued to evolve in 2021, which demonstrates ransomware threat actors' growing technological sophistication and an increased ransomware threat to organizations globally." To combat this growing threat, DOJ, DHS, and other federal partners have launched a centralized repository of resources for organizations and individuals at StopRansomware.gov. This is a collaborative effort across the federal government and is the first joint website created to help private and public organizations mitigate their ransomware risk. E BJA encourages JAG recipients to utilize funds to support crime analysis efforts, including the hiring of 0- cybercrime analysts and investigators, as well as cybercrime training for state or local law enforcement and emergency dispatch personnel. Recipients utilizing grant funds to support technological devices, artificial intelligence, predictive analytics, and other data-driven solutions("Technological enhancements")directly should ensure those projects address the tenants of digital trust to include: how the technology will be carefully implemented through training of personnel and the setting and enforcement of policies governing its use to ensure that it contributes to positive outcomes for public safety, the community and/or the criminal justice system; and how the recipient will safeguard privacy, civil rights, and civil liberties throughout the duration of the project period. Additional Uses of JAG Funds JAG funds awarded under this FY 2022 solicitation may be used to: 00 • Enforce state and local laws that establish offenses similar to offenses established in 21 U.S.C. §801 et seq.and/or improve the functioning of the criminal justice system, with emphasis on violent crime and serious offenses, by providing additional personnel, equipment, training, technical assistance, and cv c14 information systems for the more widespread apprehension, prosecution, adjudication, detention, and Q rehabilitation of persons who violate these laws and assist the victims of such crimes(other than compensation). • Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of contraband cellphones within correctional facilities.This includes the purchasing of managed access a systems and other mitigation technologies(as permitted by applicable law). 2 • Purchase fentanyl and methamphetamine detection equipment, including handheld instruments and training for law enforcement safety, as well as opioid reversal agents. . • Purchase drug-detection canines to combat the rise in drug trafficking, including that of methamphetamines. 0 • Support efforts to seal and expunge criminal history information in accordance with state laws and policies. • Support efforts to attract and retain an all-inclusive, diverse, expert, and accountable law enforcement workforce. • Support virtual reality de-escalation training. • Purchase humane remote restraint devices that enable law enforcement to restrain an uncooperative subject without requiring the infliction of pain. cv • Purchase gunfire detection technology. c14 • Additionally, JAG funds awarded under this FY 2022 solicitation may be used for any purpose indicated c14 here: Purposes for Which Funds Awarded under the Edward Byrne Memorial Justice Assistance Grants (JAG) Pragram May Be Used (ajp.gav). Page 9 of 23 O-BJA-2022-171368 cs Packet Pg. 645 C.11.b C Limitations on the Use of JAG Funds Administrative Costs 0- Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be used for costs associated with administering the award,which can include indirect costs. 0 Supplanting .2 JAG funds may not be used to supplant state or local funds, but must be used to increase the amounts of such funds that would, in the absence of federal funds, be made available. See the JAG FAQs for examples of supplanting.Although supplanting is prohibited, the leveraging of federal funding is encouraged. 0 Matching Funds Absent specific federal statutory authority to do so, JAG award funds may not be used as a match for other � federal awards. C14 Prohibited Expenditures and Associated Procedures under JAG The JAG statute, at 34 U.S.C. 10152(d),specifically identifies a list of prohibited items. JAG funds provided under this part may NOT be used, directly or indirectly, to provide any of the following: (1)Any security enhancements or any equipment to any nongovernmental entity that is not engaged in criminal justice or public _ safety. (2) Unless the Attorney General certifies that extraordinary and exigent circumstances exist that make the use of such funds to provide such matters essential to the maintenance of public safety and good order: . Vehicles, vessels, or aircraft* . Luxury items . Real estate . Construction projects (other than penal or correctional institutions) . Any similar matters *Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do not require BJA certification. For purposes of JAG, a vehicle is considered a"police cruiser"only if it is used in the ordinary course for routine police patrol within the United States.Vehicles(including motorcycles, SUVs, and ATVs) used as "police cruisers"are not prohibited under JAG, and therefore may be acquired with JAG funds in the ordinary course, to the extent otherwise allowable under the award. For more information, please see the "prohibited a expenditure list"at: JAG Prohibited and Controlled Expenditures Guidance. 00 Please refer to the JAG FAQs for details on how to request prior approval (a waiver)from BJA to utilize JAG funds for prohibited item(s). c14 Note: The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles c1,4 (UAV), and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable. Other Program Requirements A unit of local government that applies for and receives an FY 2022 JAG award must note the following: a Trust Fund —Units of local government may draw down JAG funds either in advance or on a reimbursement basis.To draw down in advance, a trust fund must be established in which to deposit the funds. The trust fund . must be in an interest-bearing account, unless one of the exceptions in 2 C.F.R. §200.305(b)(8)apply. If 0 subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit the funds. For additional information, see 2 C.F.R. §200.305. Certifications and Assurances by the Chief Executive of the Applicant Government(which incorporates the 30- day governing body review requirement)—A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government(e.g., the cv mayor) properly executes, and the unit of local government submits, the "Certifications and Assurances by the c14 Chief Executive of the Applicant Government."The most up-to-date version of this certification can be found at: c14 FY 2022 Byrne JAG—_Certifications and Assurances by the Chief Executive of the Applicant Government c' ov . Please note that this certification takes the place of the review narrative attachment and contains Page 10 of 23 O-BJA-2022-171368 cs Packet Pg. 646 C.11.b C assurances that the governing body notification and public comment requirements, which are required under the 2 JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied. 0 OJP will not deny an application for an FY 2022 award for failure to submit these"Certifications and Assurances CL by the Chief Executive of the Applicant Government" by the application deadline, but a unit of local government C will not be able to access award funds(and its award will include a condition that withholds funds)until it submits these certifications and assurances, properly executed by its respective chief executive(e.g., the mayor). c2 Body-worn Cameras(BWCs)—A JAG award recipient that proposes to use FY 2022 funds to purchase BWC 0 equipment or implement or enhance BWC programs must provide to OJP a certification(s)that each direct recipient receiving the equipment or implementing the program has policies and procedures in place related to BWC equipment usage, data storage and access, privacy considerations, and training. The certification form related to BWC policies and procedures can be found at: Edward Byrne Memorial Justice Assistance Grant � (JAG) Program—Body-wom Camera (BWC) Policy Certification (ojp.gov). Q A JAG award recipient that proposes to use funds for BWC-related expenses will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize JAG funds for BWC-related expenses after the award is accepted, the JAG award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for BWC-related expenses, the JAG award recipient must collect a completed BWC certification from the proposed subrecipient.Any such certifications must be maintained by the �y JAG award recipient and made available to OJP upon request.The BJA BWC Toolkit provides model BWC 0- policies and best practices to assist criminal justice departments in implementing BWC programs. CL Apart from the JAG Program, BJA provides funds under the Bad)Lwarn Camera Policy and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement policies and practices required for effective program adoption; and to address program factors including the purchase, deployment, and maintenance of camera systems and equipment; data storage and access; and privacy considerations. Interested JAG award recipients may wish to refer to the BWC Program web page for more information.JAG award recipients that are also BWC award recipients may not use JAG funds for any part of the 50 percent match required by the BWC Program. Body Armor—Body armor purchased with JAG funds may be purchased at any threat level, make, or model 00 from any distributor or manufacturer, as long as the following requirements are met: The body armor must have been tested and found to comply with the latest applicable National Institute of Justice ballistic or stab standards https://cjtec.org/compliance-testing-program/compliant-product-lists/). In addition, body armor purchased must be made in the United States. cv c14 c14 Finally, body armor purchased with JAG funds must be"uniquely fitted vests,"which means protective (ballistic or stab-resistant)armor vests that conform to the individual wearer to provide the best possible fit and coverage through a combination of: (1)correctly sized panels and carrier determined through appropriate measurement, and (2) properly adjusted straps, harnesses, fasteners,flaps, or other adjustable features. Note that the a requirement that body armor be"uniquely fitted"does not necessarily require body armor that is individually 2 manufactured based on the measurements of an individual wearer. In support of OJP's efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard . Practice for Body Armor Wearer Measurement and Fitting of Armor(Active Standard ASTM E3003)at no cost. 0 The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003. A JAG award recipient that proposes to use FY 2022 award funds to purchase body armor must provide OJP with a certification(s)that each law enforcement agency receiving body armor has a written "mandatory wear" policy in effect* (see 34 U.S.C. 10202(c)). The certification form related to mandatory wear can be found at: Justice Assistance Grant(JAG) Program—Body Armor Mandatory Wear Policy Certification (ajp.gav).Note:A M JAG award recipient that proposes to use funds for the purchase of body armor will have funds withheld until the c14 required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project C14 activities to utilize funds for the purchase body armor after the award is accepted, the award recipient must submit the signed certification to OJP at that time. Page 11 of 23 O-BJA-2022-171368 cs Packet Pg. 647 C.11.b C Further, before making any subaward for the purchase of body armor, the JAG award recipient must collect a 2 completed mandatory wear certification from the proposed subrecipient.Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. 0- CL Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest Partnership(BVP) Program. The BVP Program provides funding to state and local law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor. For more information on the BVP Program, including eligibility .2 and an application, refer to the BVP web page. JAG award recipients should note, however, that funds may not be used as any part of the 50 percent match required by the BVP Program. *A mandatory wear concept and issues paper and a model policy are available from the BVP Customer Support Center,which can be contacted at vestspusdoj.gov or toll free at 1-877-758-3787.Additional information and FAQs related to the mandatory wear policy and certifications can be found in the JAG FAQs. � c14 Interoperable Communications—Units of local government(including any subrecipients)that are using FY 2022 >_ JAG funds for emergency communications activities should comply with the SAFECOM Guidance for Emergency Communication Grants(SAFECOM Guidance), including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is an essential resource for entities applying for federal financial assistance for emergency communications projects. It provides general information on eligible activities, technical standards, and other terms and conditions that are common to most federal emergency communications programs. Specifically, the SAFECOM Guidance provides guidance to applicants on: . Recommendations for planning, coordinating, and implementing projects. . Emergency communications activities that can be funded through federal grants. . Best practices, policies, and technical standards that help to improve interoperability. . Resources to help grant recipients comply with technical standards and grant requirement SAFECOM Guidance is recognized as the primary guidance on emergency communications grants by the Administration, Office of Management and Budget, and federal grant program offices. CISA updates the document every year in close coordination with federal, state, local, tribal, and territorial stakeholders and partners. SAFECOM Guidance is applicable to all federal grants funding emergency communications.The most recent version of the SAFECOM Guidance is available at https://www.cisa.gov/safecom/funding. Additionally, emergency communications projects funded with FY 2022 JAG funds should support the Statewide 00 Communication Interoperability Plan (SCIP)and be coordinated with the full-time statewide interoperability coordinator(SWIC)in the state of the project.As the central coordination point for a state's interoperability effort, the SWIC plays a critical role and can serve as a valuable resource. SWICs are responsible for the implementation of SCIP through coordination and collaboration with the emergency response community. CISA � maintains a list of SWICs for each state and territory. Contact ecd&cisa.dhs.gav for more information.All Q communications equipment purchased with FY 2022 JAG Program funding should be identified during the quarterly performance measurement reporting. DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database —If JAG Program funds are to a be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the 2 Combined DNA Index System (CODIS), the national DNA database operated by the FBI, by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other 2 nongovernmental DNA database without prior written approval from BJA(exceptions include forensic genealogy). 0 Additionally, award recipients utilizing JAG funds for forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA Analysis and Searching available at https://www.justice.gov/olp/page/file/1204386/download. For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs. Entry of Records into State Repositories—As appropriate and to the extent consistent with law, a special condition will be imposed that would require the following:Any program or activity that receives federal financial c14 assistance under JAG that is likely to generate court dispositions or other records relevant to NICS c14 determinations, including any dispositions or records that involve any noncitizen or migrant who is undocumented in the United States(18 U.S.C. §922(g)(5)(A), must have a system in place to ensure that all such NICS-relevant Page 12 of 23 O-BJA-2022-171368 cs Packet Pg. 648 C.11.b C dispositions or records are made available in a timely fashion. 2 National Incident-based Reporting System (NIBRS)—In FY 2016, the FBI formally announced its intention to sunset the UCR program's traditional Summary Reporting System (SRS)and replace it with NIBRS by January 1, CL 2021. By statute, BJA JAG awards are calculated using summary part 1 violent crime data from the FBI's UCR C program. Specifically, the formula allocations for JAG rely heavily on the ratio of"the average number of part 1 violent crimes of the UCR of the FBI reported by such state for the three most recent years reported by such .2 state to the average annual number of such crimes reported by all states for such years" (34 U.S.C. 10156(a)(1) (B)). Further, the local allocations rely on the"average annual number of part 1 violent crimes reported by such unit to the Federal Bureau of Investigation for the 3 most recent calendar years for which such data is available bears to the number of part 1 violent crimes reported by all units of local government in the State in which the unit 0 is located to the Federal Bureau of Investigation for such years"(34 U.S.C. 10156(d)(2)(A). In preparation for the FBI's 2021 NIBRS compliance deadline, BJA imposed an administrative requirement for JAG award recipients � that are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full compliance with C14 the FBI's NIBRS data submission requirement to both encourage and assist jurisdictions in working toward compliance and ensure they continued to have critical criminal justice funding available through JAG when SRS transitioned to NIBRS.A NIBRS set-aside is NOT required for FY 2022 awards; however, JAG recipients are encouraged to continue working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not affected in future fiscal years. More information about NIBRS, including toolkits and updates from the FBI _ Criminal Justice Information Services team, can be found at NIBRS—FBI. Goals,Objectives, Deliverables,and Timeline 0 L_ Goals CL In general, the FY 2022 JAG Program is designed to provide units of local government with additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice. Objectives The objectives are directly related to the JAG Program accountability measures described at https://bja.ajp.gov/sites/g/files/xyckuh186/files/media/document/jag-pmt-accountability-measures.pdf. Deliverables 00 - A unit of local government that receives an FY 2022 JAG award will be required to produce various types of reports including quarterly financial reports, quarterly performance reports, and semi-annual progress reports in JustGrants. C14 The Goals, Objectives, and Deliverables are directly related to the performance measures that show the c14 completed work's results, as discussed in the"Application and Submission Information"section. C14 Evidence-Based Programs or Practices OJP strongly encourages the use of data and evidence in policymaking and program development for criminal a justice,juvenile justice, and crime victim services. For additional information and resources on evidence-based 2 programs or practices, see the OJP Grant Application Resource Guide. 2 Information Regarding Potential Evaluation of Programs and Activities 0 OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled "Information Regarding Potential Evaluation of Programs and Activities." Federal Award Information CN cN General Guidance for Federal Award Q Total number of awards BJA expects to make:1198 Maximum dollar amount for each award: $4,283,151 Page 13 of 23 O-BJA-2022-171368 cs Packet Pg. 649 C.11.b Total amount to be awarded under solicitation: $92,888,141 Period of performance start date: October 1, 2021 Period of performance duration:24-48 months 0- CL Category 1 —Eligible Allocation Amounts of Less than $25,000: Units of local government that are listed on the a JAG web page as eligible for an allocation amount of less than $25,000 should apply under Category 1. This includes direct and joint(disparate)allocations. Category 1 awards of less than $25,000 are 2 years in length. .y Extensions of up to 2 years can be requested for these awards via JustGrants no fewer than 30 days prior to the project period end date and will be automatically granted upon request. Category 2—Eligible Allocation Amounts of$25,000 or More: Units of local government that are listed on the 0 JAG web page as eligible for an allocation amount of$25,000 or more should apply under Category 2.This c14 includes direct and joint(disparate)allocations. Category 2 awards of at least$25,000 are 4 years in length. c14 Extensions beyond this period may be made on a case-by-case basis at the discretion of BJA and must be C14 requested via JustGrants no fewer than 30 days prior to the project period end date Availability of Funds This solicitation and awards(if any are made)under this solicitation are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States; its departments, agencies, or entities; its officers, employees, or agents; or any other person. 0 0 The allocations for the FY 2022 JAG Program can be found at: Fiscal Year(F)()2022 Local Edward Byrne Memorial Justice Assistance Grant (JAG)Allocations Mp.gov). Solicitation Categories Competition ID Category"" Number of Dollar Amount for Performance performance Awards Award Start Date Duration (Months) a Category 1 -Applicants 00 C-BJA-2022-00154-PROD with eligible allocation 618 $9,450,338.00 10/1/21 12:00 24 amounts of less than AM $25,000 Category 2-Applicants _ � C-BJA-2022-00155-PROD with eligible allocation 580 $83,437,803.00 10/1/21 12:00 48 c� amounts of$25,000 or AM more Types of Awards 0 BJA expects to make awards under this solicitation as grants. See the "Administrative, National Policy, and Other Legal Requirements"section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many(or in some cases, all)OJP grants. LO Financial Management and System of Internal Controls Award recipients and subrecipients(including recipients or subrecipients that are pass-through entities)must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information. 00 Budget Information � This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the > "Limitation on Use of Award Funds for Employee Compensation; Waiver" provision in the"Financial Information" section of the OJP Grant Application Resource Guide. Page 14 of 23 O-BJA-2022-171368 cs Packet Pg. 650 C.11.b C General requirement for federal authorization of any subaward; statutory authorization of subawards under the JAG Program statute. Generally, a recipient of an OJP award may not make subawards("subgrants") unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically L_ CL authorizes(or requires)particular subawards, a recipient must have authorization from OJP before it may make a a subaward. However, JAG subawards that are required or specifically authorized by statute(see 34 U.S.C. 2 10152(a)and 34 U.S.C. 10156)do not require prior approval. For additional information regarding subawards and authorizations, please refer to the subaward section in the OJP Grant Application Resource Guide. . 0 Unmanned Aircraft Systems The use of BJA grant funds for unmanned aircraft systems(UAS), including unmanned aircraft vehicles (UAV), and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable. c14 Cost Sharing or Matching Requirement Q c14 This solicitation does not require a match. LL LL Pre-agreement Costs(also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs(also known as Pre- award Costs). Limitation on Use of Award Funds for Employee Compensation:Waiver 0- CL This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver" provisions in the "Financial Information" section of the OJP Grant Application Resource Guide. Prior Approval, Planning,and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs. 00 Costs Associated with Language Assistance(if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance. C14 c14 c14 Eligibility Information For eligibility information, see the solicitation cover page. a For information on cost sharing or matching requirements, see the "Federal Award Information"section. 0 .2 Application and Submission Information See the "Application Elements and Formatting Instructions"section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation. Information to Complete the Application for Federal Assistance(SF-424) The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission � of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for Q additional information on completing the SF-424. >_ In Section 8F of the SF-424, please include the name and contact information of the individual who will Page 15 of 23 O-BJA-2022-171368 cs Packet Pg. 651 complete application materials in JustGrants. JustGrants will use this information (email address) to assign the application hu this user inJueKGmnha. Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order 12372.An L_ CL applicant may find the names and addresses of state Single Points of Contact(SPOCs)at the following website: . |f the applicant's state appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the state's process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response huquestion 10 once the applicant has complied with its state E.O. 12372 0 process.An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the response that the: "Program is subject to E.O. 12372 but has not been selected by the state for review." U _J Standard Applicant Information(JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data C14 submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and u_ make edits ae needed. Within this section, the applicant will need huadd: zip codes for areas affected bythe project; confirm its Authorized Representative; and verify and confirm the organization's unique entity identifier, legal name, and address. � Proposal Narrative The proposal narrative should be submitted as an attachment in JustGrants.The attached document should be 0- double-spaced, using a standard 12-point Times New Roman font, and have no less than 1-inch margins. Pages CL should bo numbered and submitted aeanattachment. Category 1 —Eligible Allocation Amounts of Less than $25,000 The proposal narrative for Category 1 applications should include a description of the project(s), including >% � subawards, if applicable, to be funded with JAG funds over the 2-year grant period. Category 2—Eligible Allocation Amounts of$25,000 or More The proposal narrative for Category 2 applications should include: a. Description of the Issue —Identify the unit of local government's strategy/funding priorities for the 0 FY 2022 JAG funds, the subgrant award process(if applicable, including disparates)and timeline, any progress or challenges, and a description of the programs to be funded over the 4-year grant period. b. --Describe the unit of local government's strategic planning process, if any, that guides its priorities and funding strategy. This should include a description of how the local community is engaged in the planning process and the data and analysis utilized to support the plan. It should identify the stakeholders currently participating in the strategic planning process, the gaps in the needed resources for criminal justice purposes, and how JAG funds will be ' coordinated with state and related justice funds. o. Capabilities and Competencies--Describe any additional strategic planning/coordination efforts in which the units oflocal government participate with other criminal justice entities within the local jurisdiction. 0 Plan for Collecting the Data Required for this Solicitation's Performance Measures ~' d. —OJPwiU -� require each successful app|ioanthueubmitepooifioporfonnanoodatadhatehowdh000mp|obedmmd/e results. The performance data directly relate to the objectives previously identified under"Objectives." � Applicants should visit OJP'e performance measurement page at for an overview of performance measurement activities atOJP. The application should demonstrate the applicant's understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it Page 10of23 O-BJA+2022-171308 C.11.b a receive funding. 2 Note:Applicants are not required to submit performance data with the application. Rather, performance measure information is included as an alert that successful applicants will be required to submit performance data as part CL of each award's reporting requirements. a 0 BJA will require award recipients to submit performance measure data in BJA's PMT located at https://bjapmt.ajp.gav and separately submit an annual (Category 1 recipients)or semi-annual (Category 2 2 recipients) performance report in JustGrants. BJA will provide further guidance on the post-award submission 0 process, if selected for award. c� Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow c14 c14 the guidance in the"Note on Project Evaluations"section in the OJP Grant Application Resource Guide. Q Budget and Associated Documentation Budget Worksheet and Budget Narrative(attachment) The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. The budget narrative and budget worksheet(attachment)are critical elements, and applicants will be unable to 0 successfully submit an application in JustGrants unless an attachment is uploaded in this section. If an applicant 0 CL does not have a budget to submit at the time of application, an attachment must be uploaded noting as such, and BJA will add the appropriate special condition withholding funds for budget documentation. Please note that the budget narrative should include a full description of all costs, including administrative costs (if applicable). Indirect Cost Rate Agreement(if applicable) The applicant will submit its indirect cost rate agreement by uploading it as an attachment in JustGrants. See the a OJP Grant Application Resource Guide for additional information. 00 This rule does not eliminate or alter the JAG-specific restriction in federal law that states charges for administrative costs may not exceed 10 percent of the award amount, regardless of the approved indirect cost rate. CN cN Financial Management Questionnaire(including applicant disclosure of high-risk status) The applicant will download the questionnaire, complete it, and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information and the link to the questionnaire. 0 CU Disclosure of Process Related to Executive Compensation This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its 0 "Disclosure of Process Related to Executive Compensation" provisions. Applicants to this solicitation are not required to provide this disclosure. Additional Application Components c^a The applicant will attach the requested documentation in JustGrants. Q c14 Research and Evaluation Independence and Integrity Statement 4i If an application proposes research (including research and development)and/or evaluation, the applicant must Page 17 of 23 O-BJA-2022-171368 cs Packet Pg. 653 C.11.b C demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may E receive award funds.The applicant will submit documentation of its research and evaluation independence and integrity by uploading it as an attachment in JustGrants. For additional information, see the OJP Grant 0 Application Resource Guide. CL Certifications and Assurances by the Chief Executive of the Applicant Government 0 .2 A JAG application is not complete, and a unit of local government may not access award funds, unless the chief 0 executive of the applicant unit of local government(e.g., the mayor)properly executes, and submits, the "Certifications and Assurances by the Chief Executive of the Applicant Government"attached in the section above entitled "Other Program Requirements."The most up-to-date certification form can be found at: FY 2022 0 Byrne JAG—Certifications and Assurances by the Chief Executive of the Applicant Government (ajp.gov). � Disclosures and Assurances c_ The applicant will address the following disclosures and assurances. -^ Disclosure of Lobbying Activities Complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information. DOJ Certified Standard Assurances 0 L_ CL Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure of Duplication in Cost Items Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information. DOJ Certifications Regarding Lobbying; Debarment,Suspension and Other Responsibility Matters;and Drug-Free Workplace Requirements a 00 Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information. C14 c14 Applicant Disclosure and Justification-DOJ High Risk Grantees(if applicable) C1,4 If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants.A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented 0 history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. See the OJP Grant Application Resource Guide for additional information. 2 0 How to Apply Step 1: The applicant must submit the SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoi.gov. � For additional information, see the"How to Apply section in the OJP Grant Application Resource Guide and the c14 DOJ Application Submission Checklist. Page 18 of 23 �E O-BJA-2022-171368 cs Packet Pg. 654 C.11.b C Submission Dates and Time 2 The SF-424 and the SF-LLL must be submitted in Grants.gov by August 3, 2022 at 8:59 p.m. eastern time. 0 The full application must be submitted in JustGrants by August 8, 2022 at 8:59 p.m. eastern time. OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates to allow sufficient time to correct errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application 2 deadline. Experiencing Unforeseen Technical Issues An applicant that experiences unforeseen SAM.gov, Grants.gov, or JustGrants technical issues beyond its 0 control that prevent application submission by the deadline must demonstrate all efforts in requesting technical C14 support in order to submit an application by the deadline. Technical support is available via phone and email to c14 the applicable SAM.gov, Grants.gov, or JustGrants support centers or service desks in which an applicant c14 received a ticket number for resolution. If an applicant misses a deadline due to unforeseen technical difficulties, >_ the applicant may request a waiver to submit an application after the deadline. Note:If an applicant does not submit all the required Grants.gov forms by the Grants.gov deadline, the applicant will not be able to proceed to 76 the JustGrants portion of the application process. An applicant experiencing technical difficulties with the following systems must contact the associated support desk indicated below to report the technical issue and receive a tracking number: . Grants.gov—Contact the Grants.gov Customer Support Hotline. . SAM.gov—Contact the SAM Help Desk(Federal Service Desk). 0- . JustGrants—Contact the JustGrants Support Desk at JustGrants.SupportQusdoj.gav or 833-872-5175. An applicant requesting a waiver to submit a late application must document their request for technical assistance in an email to the OJP Response Center at grants(@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. If an applicant has technical issues with Grants.gov, the applicant must contact the OJP Response Center within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.Waiver requests to submit after the submission deadline must: . Describe the technical difficulties experienced. . Include a timeline of the applicant's submission efforts(e.g.,what date and time did the error occur,what a- date and time was action taken to resolve the issue and resubmit; and what date and time did support 00 representatives respond). . Include an attachment(s)of the complete grant application and all required documentation and material. . Include the applicant's Unique Entity Identifier(UEI)and any applicable SAM.gov tracking number(s), C14 Grants.gov Help Desk, and JustGrants Support Desk Ticket Numbers. Q c14 OJP will review each request for late submission and required supporting documentation and notify the applicant whether the request has been approved or denied. For more details on the waiver process, OJP encourages applicants to review the "Experiencing Unforeseen Technical Issues"section in the OJP Grant Application Resource Guide. a Application Review Information .2 Review Process 0 OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review process for this solicitation. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information cv related to the degree of risk posed by the applicant.Among other things to help assess whether an applicant with c14 one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business c14 ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award. LL 4i In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and Page 19 of 23 �E O-BJA-2022-171368 cs Packet Pg. 655 C.11.b C consider any information about the applicant that appears in the non-public segment of the integrity and 2 performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS). 0- CL Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself a that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such 2 comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant. 2 0 Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. c� 0 Federal Award Administration Information CN cN Federal Award Notices >_ See the OJP Grant Application Resource Guide for information on award notifications and instructions. Administrative, National Policy,and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in �y connection with award acceptance. For additional information on these legal requirements, see the 0- "Administrative, National Policy, and Other Legal Requirements"section in the OJP Grant Application Resource CL Guide. Information Technology(IT)Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security. 00 - General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the"Program Description"section, all award recipients under this solicitation will be required to submit certain reports and data. cv c14 c14 Category 1 —Eligible Allocation Amounts of Less than $25,000 Recipients must submit: . Quarterly Federal Financial Reports(and one final Federal Financial Report after all funds have been a obligated and expended)through OJP's JustGrants system. 2 . Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report .2 through BJA's PMT. Please note that as soon as all project activity has concluded, that report may be marked final. . An annual performance report and final progress report through OJP's JustGrants. If all project activity has concluded at the time the first annual performance report is submitted, that report may be marked final. . If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. C14 c14 Category 2—Eligible Allocation Amounts of$25,000 or More Q Recipients must submit: >` 4i Quarterly Federal Financial Reports(and one final Federal Financial Report after all funds have been Page 20 of 23 O-BJA-2022-171368 cs Packet Pg. 656 C.11.b C obligated and expended)through OJP's JustGrants system. 2 . Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report(at 0 any time once all project activity has concluded)through BJA's PMT. CL . Semi-annual performance reports and a final performance report(at any time once all project activity has 0 concluded)through OJP's JustGrants. . If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific 2 award conditions. Accountability measurement data must be submitted through BJA's Performance Measurement Tool, available at https://bjapmt.ajp.gay. The accountability measures are available at https://bjapmt.ajp.gav/help/jagdocs.html. ®a (Note that if a unit of local government provides funding to a law enforcement agency, the unit of local � government must submit quarterly accountability measurement data on training that officers have received on Q use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public.) >` See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data. Federal Awarding Agency Contact(s) For OJP contact(s), see solicitation cover page. L_ For contact information for Grants.gov, see the solicitation cover page. CL For contact information for JustGrants, see the solicitation cover page. Other Information Freedom of Information and Privacy Act(5 U.S.C.552 and 5 U.S.C.552a) See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act(5 a U.S.C. 552 and 5 U.S.C. 552a). 00 M Provide Feedback to OJP CN CN See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP. Q cN Application Checklist BJA FY 2022 Edward Byrne Memorial Justice Assistance Grant Formula Program: Local Solicitation a This application checklist has been created as an aid in developing an application. The DOJ Application Submission Checklist is another resource. M c2 What an Applicant Must Do: 0 Prior to registering in Grants.gov: . Confirm your Entity's System Award Manaqement (SAM) Reqistration Information (see OJP Grant Application Resource Guide) To register in Grants.gov: C14 c14 Acquire an Authorized Organization Representative(AOR)and a Grants.gov username and Q password (see OJP Grant Application Resource Guide) � Acquire AOR confirmation from the E-Business Point of Contact(E-Biz POC)(see OJP Grant ; Page 21 of 23 O-BJA-2022-171368 cs Packet Pg. 657 To find the Funding 0pportunity.- ° Search for the Funding Opportunity in Grants.gov using the opportunity number,Assistance Listing, orkoywond(e) ° Select the correct Competition |D ° Access the Funding Opportunity and Application Package (see Step 7inthe OJP Grant Applicationu� Resource Guide) ° Sign up for Gmnha.gov email notifications (opUona|)(see ) -J ° Road ° Road OJP policy and guidance on conference approval, p|anning, and reporting available at U- (eoo{l8P Grant Guide)Ap plication Resource Overview of Post-Award Legal Requirements: U- ° Review the " in the OJP FundingResource Center. Roview Scope Requirement: — ° The federal amount requested is within the allowable limit(s)of the FY 2022 JAG Allocations List as listed at: FY 2022 Local JAG Allocations. Review Eligibility Requirement- Only unitaof|ooa|govommontmayapp|yundorthieeo|ioibtion. By|aw.forpuqpoeoeofthoJAGProgmm. tho term "units of local government" includes a town, township, village, parish, city, county, borough, or other general- 0 purpose political subdivision of a state; or it may be a federally recognized American Indian tribal government that a performs law enforcement functions(as determined by the Secretary of the Interior).A unit of local government 00 �~ also may be any law enforcement district orjudicial enforcement district established under applicable state law W with authority hu independently establish a budget and impose taxes; for example, in aunitof|ooa| �n . . government means a district attorney or parish sheriff. Prepare to submit the Application for Federal Assistance standard form (SF)-424 and Disclosure of Lobbying Activities form (SF-LLL) ° Review Information to complete the Application for Federal Assistance (SF-424) in Grants.gov ° Submit the Intergovernmental Review 0 ° Complete Standard Applicant Information (SF-424 information from Grants.gov) ° Submit the SF-424 and SF-LLLinGmnha.gov After the SF-424 and SF-LLL submission in Grants.gov, receive Grants.gov email notifications that: 0 ° Submission has been received inGmnha.gov < � ° Submission has either been successfully validated or rejected with errors(see{l8P Grant Guide)Application Resource � If no Grants.gov receipt and validation, or if error notifications are received: ° Contact the Gmnha.gov Customer Support Hotline at8OO-518-4720. 0O0-545-5O35. atGraZbs.]g >- . orby email at regarding technical difficulties (eoo <l}p U- GrantApplication Resource Guide) Page 22of23 [-BJA-2022-171308 Receive email notification to complete application inJustGmnts: ° Proceed hu complete application inJueKGmnta L_ CL Content o7 Application Submission ° Proposal Narrative Budget and Associated Documentation ° Budget VVorkehootand Budget Narrative(attachment) � o ° Indirect Cost Rate Agreement(if applicable)(see ) _j ° Financial Management and System of Internal Controls Questionnaire(eoo Resource Guide) U_ Additional Application Components ° Research and Evaluation Independence and Integrity(see ) �� ° Govemment Disclosures and Assurances o- ° (noo ° Applicant Disclosure of Duplication in Cost Items (see ) ° DOJ Certified Standard Assurances (see OJ PG rant Application Resource Guide) ~� ° DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements(see OJP Grant Application Resource Guide) ° Applicant Disclosure and Justification—DOJ High Risk Grantees(if applicable)(see OJP Grant Guide)ApplicationResource 00 Submit application in JustGmnhz � ° Application has been successfully submitted inJuetGmnta If no JustGrants application submission validation, or if error notifications are received: ° Contact the JuetGmnha Service Desk at or833-872-5175regarding ' technical difficulties. CN CN CN Page 23of23 [-BJA-2022-171308