Item I03 1.3
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
August 17, 2022
Agenda Item Number: I.3
Agenda Item Summary #10884
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement GIV31 as executed by the
Director of Airports providing an additional $250,000.00 in funding for Essential Airport Equipment
for the Key West International Airport; requires a 50% match from Airport Operating Fund 404.
ITEM BACKGROUND: This grant is to provide, install and upgrade essential safety and security
equipment. The equipment will be for security, access control and emergency response.
PREVIOUS RELEVANT BOCC ACTION: Approved the original FDOT Grant Agreement
GIV31 on March 17, 2021, and Amendment 41 on April 21, 2021. On September 15, 2021, the
BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute Airports'
FAA and FDOT grants as received to meet deadlines for returning the grants to the granting agency
and expedite use of grant funds, with grants to be ratified by the BOCC at the next regularly
scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Amendment 42 adds an additional $250,000 for FY23 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
438666-2-94-01 - GIV31 - APTGA 42
FINANCIAL IMPACT:
Effective Date: March 18, 2021
Expiration Date: June 30, 2026
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1.3
Total Dollar Value of Contract: $250,000.00
Total Cost to County: None
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $250,000.00
County Match:
Insurance Required: No
Additional Details:
08/17/22 404-63001 - KEY WEST AIRPORT O & M $250,000.00
REVIEWED BY:
Beth Leto Completed 07/26/2022 5:24 PM
Richard Strickland Completed 07/27/2022 12:57 PM
Pedro Mercado Completed 08/02/2022 4:05 PM
Purchasing Completed 08/02/2022 4:07 PM
Budget and Finance Completed 08/02/2022 4:08 PM
Brian Bradley Completed 08/02/2022 4:14 PM
Lindsey Ballard Completed 08/02/2022 4:22 PM
Board of County Commissioners Pending 08/17/2022 9:00 AM
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1.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC04/22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
438666-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V31 Federal Award Date: Amendment No.: 2
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
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CSFA Number: 55.004
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered
into on by and between the State of Florida, Department of Transportation U)
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties." W
RECITALS W
WHEREAS, the Department and the Agency on 3/18/2021 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
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NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY23 funding. CN
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
_ Transit
Intermodal T.
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit) '
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
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3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: ;
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance E
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
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1.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72"00.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC04122
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$500,000 bringing the revised total
cost of the project to$2,150,000.
The Department's participation is X increased/ _ decreased by $250,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,075,000, and, additionally the Department's I
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. .E
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Except as modified,amended,or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect. U)
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION i
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By: y.
Title: Director of Air Strickland Name,. Daniel Iglesias
Na e: Richards
ports Title: DirectCn
or of Trans ortation Develo ment
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AP
R COU NSTATE OF FLORIDA„ DEPARTMENT OF TRANSPORTATION
gal Review: Alicia Trujillo
ASSISTANT
Date
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1.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Key West International Airport Essential Airport Equipment
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): To provide, install and upgrade essential safety and security equipment. The
equipment will be for security, access control, and emergency response.
D. Deliverable(s): To provide, install and upgrade essential safety and security equipment. The U)
equipment will be for security, access control, and emergency response. >-
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only): cN
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title orCL
Management Fund Category Fiscal Code CFDA Funding Source Funding .
Number Type g Year Number Description Amount
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438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $250,000.0 EL
438666-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $675,000.0 u)
438666-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000.0
438666-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $250,000.0
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438666-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $675,000.0
438666-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $150,000.0
Total Financial Assistance $2,150,000.0
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Feder;
% % % cN
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
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Environmental/Design/Construction $1,075,000.00 $1,075,000.00 $0.00 $2,150,000.00 50.00 50.00 O.0
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Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Transit Only) C'�
Totals $1,075,000.00 $1,075,000.00 $0.00 $2,150,000.00
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*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant ,
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
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1.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
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THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES: CL
—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004 I
*Award Amount: $1,075,000
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*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: Ih tp. „p,p ,;;f.r �,,,gp -, /�eardhcalalo W
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at: ,
l.:k:t.p. ... ..p.lp.�.::.f:Ej.t�..::q i rm/f F /lea r lh_Cp i�:S.l�?.Il ii i ce..,. .�..p
The State Projects Compliance Supplement is provided at: Ih. p. „p,p ,flrj..,,gp ePi2l allii i ge, p
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To:Ingrid.Munoz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1V31
7/21/2022
CONTRACT INFORMATION
Contrast: G 1 V 31
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Contrast Type; GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement, G-GOVERMENTAL AGENCY(287.057,F.S.)
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Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 03/18/2021 C,
Ending Dete ofThis Agreement, 06/30/2026
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Contradt Total/Budgetary Ceiling:, ct=$1,075,000.00 W
Description: Key West International Airport Essential Airport Equipment
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 7/21/2022
Action: Supplemental
ILL
Reviewed,or Approved APPROVED l
Organization Code: 55062020629
Expansion Option: A9
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Object Code: 751000
Amount: $250,000.00
Financial Project: 43866629401
Work Activity(FCT), 215 M
CFDA: C7
Fiscal Year: 2023
Budget Entity: 55100100
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Category/Category`Year: 088719/23
Amendment ID: S002 00
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Sequence: 00
User Assigned ID A2
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Eric Line(6s)/Status 0003/04
Total Amount: $250,000.00
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