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Item P1
P.1 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District I y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting August 17, 2022 Agenda Item Number: P.1 Agenda Item Summary #10976 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for August 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 2828 P.1 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Roman Gastesi Skipped 08/02/2022 5:26 PM Bob Shillinger Skipped 08/02/2022 5:26 PM Purchasing Skipped 08/02/2022 5:27 PM Budget and Finance Skipped 08/02/2022 5:27 PM Brian Bradley Skipped 08/02/2022 5:27 PM Lindsey Ballard Completed 08/02/2022 5:27 PM Board of County Commissioners Pending 08/17/2022 9:00 AM Packet Pg. 2829 P.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: August 2, 2022 SUBJECT: County Divisions' Monthly Activity Report for August 2022 MONTHLY ACTIVITY REPORT—AUGUST 2022 N CN Key West International Airport 8 Meeting w/CMAR Team for Concourse A 11-12 United Airlines Headquarters Meeting 0 13 Commissioner Concourse A Update Briefings C, a� 19 Concourse A Meeting w/ NV2A d 22 Concourse A Meeting w/NV2A U 27-28 Rating Agency Meetings 0 Florida Keys Marathon International Airport 18 Tree Clearing Bid Consultation 21 18 Project Update Meeting w/TESLA 0 2 19 FAA RCAG Project Update Meeting U Extension Services: u Number of services provided: 41 phone calls, 92 emails, 46 one on one consults, 6 office visits/visits to clients, 15 learning events with 192 participants, 2 media submissions, and 108 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $216,862.02; Remaining Balance: $44,764.70; Percentage of budget spent and/or encumbered year-to-date: 80.7% • The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia gave an annual update of Extension activities to the Board of County Commissioners and encouraged them to visit our new demonstration gardens. • Alicia participated in planning meetings and workshops as part of the UF, Sea grant Climate Work Action Group. The group met in Crystal Spring to develop program materials including simulation games to educate people about pollution and climate change impacts. They also developed work plans and collaborative activities for the coming year. Packet Pg. 2830 P.1.a • Alicia revised and updated program material in the Climate Smart Communities Program. • Alicia continued the effort to expand equity in energy efficiency programs through the Southeast Energy Efficiency Alliance grant. This grant has enabled the regional partners to look at census track data and energy use to determine better-targeted areas for efficiency programs. • Alicia spoke to a senior group about energy efficiency in the home. The Environmental Horticulture Agent accomplished the following activities: • Michelle worked with the Key West Tropical Forest& Botanical Garden on their final grant report to the Florida Department of Agriculture and Consumer Services. Michelle also sits on the committee for the Florida Keys Rare Plant Conservation Program. • Michelle worked with Sherwood Construction on getting a Florida Friendly Landscaping recognition for a new construction project at the Boat Works property in Marathon. The N Florida Friendly Landscaping designation recognizes efforts for sustainable practices including the use of native plants, water conservation, and proper planting and design. The recognition will allow them to apply for additional incentives towards the Fair Income Housing Tax Credits. • Master Gardener Volunteers gave a presentation to youth and adults at the Marathon Public Library on How to Build a Butterfly Garden. 11 adults and 30 children participated. U The Florida Sea Grant Marine Extension Agent accomplished the following activities: � 0. • Shelly was the invited speaker at the History of Diving Museum for"Sponges and Water Quality in the Florida Keys." Now through December 31, the History of Diving Museum in Islamorada is displaying Sponge Hunters —Key West hookers, Bahamian free divers, and the hard hat divers of Tarpon Springs and Shelly was invited to teach about the 0 history of commercial sponging in the Florida Keys and her research on sponges and water quality. This fall, Shelly and Lisa Mongelia are planning to teach Marathon High School students about sponges and visit a FWC sponge nursery. The seminar was U recorded on the History of Diving YouTube Channel (link to video) • Shelly presented "Stony Coral Tissue Loss Disease Reporting: Participatory Science Training for SCUBA Divers" at the International Coral Reef Symposium in Bremen, Germany. Shelly fielded questions from scientists around the world about how we train snorkelers and SCUBA divers to report coral disease and coral bleaching to SEAFAN.net in coordination with the Florida Department of Environmental Protection Coral Reef Conservation Program. It was also a great opportunity to support local colleagues from Mote Marine, Florida Aquarium, and the University of Miami in addition to learning how other countries restore and support coral reefs. • Shelly is the leader of the communication session at Reef Futures in Key Largo on September 28 entitled "Coral Communication: Building a Community of Practice." We are using our regional Florida Coral Disease Response Communication Team as a model to create an international coral conservation communication community of practice in order to advance coral reef population-management interventions and build human capacity for expanding the global reach of coral reef restoration efforts. 2 Packet Pg. 2831 P.1.a Parks & Beaches: DEPARTMENT HIGHLIGHTS: • Recreation Team Leader, offer accepted with start date 8/29/22 • Continue with staffing efforts to meet department needs • Special event and athletic turf training • Harry Harris Park toll booth training • Met with Advisory Board Committee and toured Lower Key's Parks • Started water delivery service for team —increase team productivity and reduce plastic waste • Significant increase with social media followers UPPER KEYS Friendship Park: • Trimmed trees, cleaned and removed rubbish at park and Children's Memorial • Looking into an adoption group to maintain c� Harry Harris Park: • Repaired leak in ballfield men's restroom • Replaced parking stops signs at parking lot 0 • Painted tables on beach • Installed various park signage • Replaced several toddler swing and belt swing seats U • Hosted baseball tournaments 1� • Successful Lobster Mini-Season with assistance from Sheriff's department 0 • Utilized "Lot Full" signage on US 1 • Utilized parking lot Social Media updates 21 0 Key Largo Park: • Repaired leak in YMCA building concession area • Repaired pitching machine electrical outlets at ballfield • Repair basketball court fence gates • Painted restroom interiors at ballfield building • New playground is being fabricated off site • Replaced several toddler swing and belt swing seats • Removed old fitness gym bars • Installed various signage • Hosted baseball tournaments • Additional shade structures order submitted to factory Mike Forster Memorial Park: • Successful Lobster Mini-Season with assistance from Sheriff's department • Utilized "Lot Full" signage on USl • Utilized parking lot Social Media updates 3 Packet Pg. 2832 P.1.a Murray E. Nelson Peace Park: • Railing installation and repair in progress • Installed various signage Old Settler's Park: • Replaced several toddler swing and belt swing seats Rowell's Nature Park: • Installed various signage • RFP Paddle Board Kiosk in progress LOWER KEYS Bay Point Park: • Trimmed trees throughout park • Installation of windscreen near Tennis courts • Temporary closed basketball courts Big Coppitt Volunteer Fireman's Department Park: • Trimmed trees 0 Big Pine Key Park: • Met with Big Pine Key Athletic Association for soccer pre-season site planning and U inspection 1� • Striped new field lines on soccer fields • Top-dressed and over seeded sparse turf areas on baseball field 21 • Installed gutters on community building 0 Blue Heron Park: T_ • Extended pickleball court asphalt surface to increase safety zone of courts • Removed and disposed of approximately 12 large stumps, filled the holes and graded soil is Higgs Beach Park: • Installed benches near tennis courts • Removed damaged spring rider from playground • Replacing pickleball nets • Added new gates Pine Channel Natural Park: • RFP Paddle Board& Kayak Rental Concessionaire in progress Veterans Park: • Mobi-mat received installation pending (ADA shoreline access) • RFP Paddle Board Kiosk in progress Watson Field Park: • Repaired and replaced volleyball nets 4 Packet Pg. 2833 P.1.a Key Largo Pickleball Project: • 60% Engineering/Planning meeting 7/28/2022—Emily Schemper provided comments to the plans • 100% design plans expected by August 2022 Ballfield Maintenance RFP: • Bid opening 8/17/2022. c� cN CD cN U) 0 U 0 21 0 T- U c� 5 Packet Pg. 2834 P.1.a 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT July-22 CLIENTS ASSISTED VA Phone Calls 443 Client Data 2098 New Clients 36 Field Visits 1 cN cN Compensation and Pension Filings 26 Flag Presentation 1 Homeless Veterans Assisted 0 Community Involvement 238 CL 0 Board of Veterans Appeals Hearings 3 Marathon Mobile Office 0 U Major Community Event Participated in Military Honors Funeral 0 CL 0 VETERANS TRANSPORTATION PROGRAM 21 Transportation Calls 164 Veterans Transported 33 0 MCVAD Transp.Resumed 1011312021 U FINANCIAL AWARD DATA Retroactive Payments $ 262,160.39 Reoccuring Annual Payments $ 280,683.72 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 Packet Pg. 2835 P.1.a Employee Services- July, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (3): Countdown to Wellness 07/06/2022; Undo the Tech Hunch 07/13/2022; FL Blue Better You Summer Safety Tips 07/27/2022 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6. Employee Services Monthly Meeting 7. Monthly Gallagher Benefits Consultants Meeting CN CN 8. Workday- Coordination with ClearTrack for File Prep 9. Phone support to general benefit questions d 10. Phone/in-person support to "near retirement"employees (3) 0 CL 11. 2022 FMLA Tracking 12. Processing of MN Life Claims 13. Processing of MN Supplemental Life Open Enrollment Applications U 14. EGWP Age-In Census/Action Memos 0 a� 15. Benistar EGWP Payment and Submission Reviews 21 16. BCBS Colorectal Cancer Wellness Discussion 0 17. Extensive Rx Support 18. Delta Dental Premium Rebates Discussion with County Attorney 19. 2022 Health Fair Preparation—Door Prize &Vendor Outreach U 20. Pitney Bowes New Postage Meter Install& Training 21. 2022 Wellness Form Review/Approvals 22. Clerk of Court New Employee Orientation Packet Pg. 2836 P.1.a Employee Benefits Department 2020/2021 Monthly Report AUGUST SEPT OCT NOV DEC JAN NEW HIRES 16 12 22 9 22 16 TERMINATIONS 11 17 11 19 14 11 NEW RETIREES MEDICAL 3 2 1 0 3 1 NEW RETIREES LIFE ONLY 0 1 0 0 0 0 DECEASED 4 LIFE CLAIMS 0 2 4 0 1 0 OTHER COVERAGE CHANGES 8 13 9 5 9 8 ACCOUNT CHANGES 8 14 10 5 5 7 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 CN RETIREES WITH MEDICAL 278 278 278 278 278 278 CN RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 5 7 0 6 5 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 d u FEB MARCH APRIL MAY JUNE JULY 0 NEW HIRES 14 22 40 13 15 20 TERMINATIONS 16 9 15 14 16 12 21 NEW RETIREES MEDICAL 4 3 1 0 1 2 0 NEW RETIREES LIFE ONLY 1 0 0 0 0 1 DECEASED 4 LIFE CLAIMS 1 3 3 1 2 2 OTHER COVERAGE CHANGES 10 3 6 8 14 11 u ACCOUNT CHANGES 12 6 7 29 4 4 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 E c� ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 4 4 4 4 4 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 Packet Pg. 2837 P.1.a Human Resources Monthly Report for July, 2022: • Worked on employee verifications of employment • Worked on updating several job descriptions with departments to help with employee re-classes and equity adjustments • Met with several departments on HR issues • Met on several different occasions on updating the Uniform policy and was able to finalize • Worked with HR Assistant Administrator on sick leave pool and FMLA requests • Worked on Remote Worker Policy • Met with the Parks employee on outcome of his Racial Discrimination Charge • Set up and prepared/attended a pre-d for the Park's employee • Attended weekly HR Meetings with staff on department projects • Met with Asst. County Attorney, Director Employee Services and Assistant HR Administrator on N Employee notices for two Code Compliance employees. U) • Worked on the Evergreen Compensation contract • Worked on Roads and Bridges survey 0 Assistant Administrator Human Resources • Reviewed salary analysis forms for all departments with above entry new hires. U • Processed and assisted employees with FMLA 3 employees processed in July 1� • Processed and assisted employees with Sick Leave Pool enrollment I employee new enrollment • Assisted with requested HR meetings with MCFR employees • Assisted with Pre-determination hearing for Parks and Beaches employee 21 • Followed up with JJ Keller on potential training videos • Enroll new hires in the required new hire orientation 2 • Attended routine HR meetings to discuss the needs and outstanding tasks of the departments • Reviewed and finalized Uniform Policy Recruiting: c� • In July (as of 9:15 AM on 7/28/2022), the County had 33 open positions for which we received 37 total applicants: 5 internal(oiiiie ol'fllie iiii(eiu:rial c pia icstes is s ' cii-k eiunployee) and 32 external. Of the 37 total d applicants, 35 were deemed to have met the minimum requirements for the positions to which they applied, 2 did not qualify, and 0 withdrew their application. Of our 37 applicants 14 people are reapplying. • Total 33 current openings, I re-posting from a previous posting, 25 have remained posted, and 7 were new postings during the month of July 2022. Turnovers: We had 16 new hires 0 Temporary) and promotion. • ***We had a total of 12 resignations/retirements/terminations and 0 Deceased for the month of July 2022: Resignations average year to date 5.47 % Retirements average year to date 1.82 % Packet Pg. 2838 P.1.a Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3m 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 41 3 51 41 61 61 51 71 61 10 3 3 62 603 2022 4 5 5 7 4 6 13 5 5 5 5 5' 69 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.090/0 1.090/0 0.91% 1.27% 1.090/0 1.81% 0.54% 0.54% 10.39% 2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.91% 0.91% 0.91% 0.91% 0.91% 11.44% N C°J Resignations and Tertninations by Month t) �9 Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 0 CL 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 0' 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 551 2020 4 61 41 1 2 8 1 61 10 51 3 2 52 597 20211 21 21 31 3 31 51 51 61 51 71 45 603 20221 31 31 41 71 21 51 91 1 1 1 33 0 CIS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 21 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 0 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36% 9.440/. 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.090/0 0.91% 1.27% 0.54% 0.54% 7.54% U 2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.00% 0.00% 0.00% 0.91% 0.91% 5.47% E Retirements(and Deaths)By Month U Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 21 2 3 2 0 19 597 20211 21 1 21 11 3 11 01 11 11 3 1 1 17 603 20221 11 2 11 01 2 11 41 1 1 1 11 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.190/0 0.000/0 0.000/0 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.190/0 2.28% 2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85% 2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.00% 0.00% 0.00% 0.000/0 1.82% Packet Pg. 2839 P.1.a Human Resources — Turnover Report Gaon '12022 IATilliam Chapman Fleet Mechanic Generator`➢Cechnician Retired 7 22022 ➢Qaniela Abrant,e Firefighter Charge Paramedic Resigned 7 S"'02;' 1GathleenWindsor Customer Service Representative I Resigned 1 ;' 0?? Liu Zhaok-aiSenior Planner Resigned-Housing&Cost. Living l "" �i� Nicole Matvsil, Tem orar Exe^cutive Assistant Sunnier'int,ern 15"2022 `➢Ced Watson Fire Rescue fleet Nlechanic liousin S Cost Living, T IS?20 ? Gabriel Castiello I emp orarV Adininistrative:assistant,S Simmer Intern 7 V5r'?0'2 GhristinalSriclell deirr orar drrrinistratoriSud et Tem orarVStatusended 22/2022 Juan Mores Senior Planner Resigned 27,�"20?22 Corinne Scott, Tem craw Administrative:assistant,2 Resigned 23;"?O!22 Francisco Perez,Diaz dire Rescue BattalionGhief Retired 301022 Craig Smith Supervisory Lead Generator Mechanic Retired 3 fl 20 ? IATilliam Rieck Maintenance lVorker 3 Retired c°d t'"+1 881 � L35 C usur'i`enrtianatiotr CL jay,Res gnauo11 � �II oirj, efir't'�^1r��urmt CL 21 0 a forty w ide Turnover 1.1 U 13 y 12 10 fj �1ApsJou%, o�� 1��flq�C)�liP�naag1v %rifiJr jy �� �/�IJrimst»m��nir r � � siunm�xns�, � ��� i ' ���):.. 9i " u,✓myirtnnirr,�� 1 �wYu�r' otq ii fall n�� r 7i�y���i d1� 9rrfi c�i��/r oiaroaaC%l4�ioiry rrrrrroior a���ioiic 0irrroin„er., /�%i /ia0im„(rnirimanra/v 1F 5exifr»erri�i� �il00 �Mf�� � r/ � y�mnirrorniif� ' ^ �� 7 marivriia N 4i 161riwxl 4 m9im�iunum � i a m 3 � o0 �� sastl 1H Packet Pg. 2840 P.1.a Human Resources Information Systems Projects started that month—4 1. Creating, editing Workday instructions to coincide with the revision to Administrative Instruction 4705.16 2. Workday Governance Committee organization and meetings —Combining and prioritizing OMB and HR Helpdesk tickets 3. Teamwork contribution on Bryan's Employee Services Presentation that Kelly Cummings created 4. Teamwork contribution for Bryan's Employee Challenges Presentation Projects in progress that month— 11 1. Workday Support/Training/Testing - ongoing 2. Housing Allowance Policy 3. Security Surveillance Project- ongoing Q 4. Workday Additional Training Material - ongoing U) 5. Workday Weekly/Monthly Reports - ongoing 6. Remote Workers department set up and tracking in Workday—helpdesk ticket submitted 7. Position ID# editing and tracking for departments 0 CL 8. Time clock employee enrollment and training 9. Workday Video Training Tutorials 10. Team workshop to revise my 1st draft of Remote Work Policy U 11. Working with Collaborative on fixing Workday Performance Review and Probation Period Review 1� 0 CL Project Finished that month— 1 21 1. 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O 0 a " p ) - % «1^ 2 �} o �r � @ fill ' � o > 00 \1, r �a � � � � �® ��z �? - o � r �a �z � � � �\ � �z 10 0 I j � � ;\ � � � � + �® - o ? Ln Ln � � �® �/ o �z � � o � O o � r�4 m Ln � a 0 \ 0 2 0 Ln < 00 \ - 0 00 Lldell �? \1, � _\ �a � � 0 � , ��z �? � � �? �® �? � 0 �} \1, � � � �\ "/ o r - o Ln r � r r r � ; \1, � � : + 0 / o ; � P.1.a Safety and Security Office The Safety and Security Office the Gato Building Security/Access Control project is near completion with building occupants now able to access the biometric functions. Murray Nelson Building is progressing and expected to be completed on schedule. 0 CL U 0 CL 21 0 U c� Packet Pg. 2851 (ZZOZ 4snBnV:podem avo) podea Alq4uoW avo wawtioeuv N LO cq co G. J4 RS IL T� all m (1) c cl0) 0 0) cr: rr) E 0 u IIIIIIIIas CL _J c 311 C CCL 0 _0 OLr)oLr)o C) u 4-j ro 0) 0) EV) M u CL 0 0 0 0 0 0 ro D u 0 0 o ro > U 0 rj CL 0 E u Ln CL U') 0 bz < osr-Ify'D E rlj '0 0 N CL 0 -0 _0 0 0- o Ln o Ln o Ln o rr) rlj rlj _0 MIN P.1.a ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge(Card Sound) Replacement Grant Award: • Selection Committee ranking meeting for Request for Qualifications for Design and Permitting was held July 6, 2022. • Resolution and Local Agency Program Agreement between Monroe County and Florida Department of Transportation for Engineering Design and Permitting funding was accepted on July 201h agenda. • Approval to negotiate with highest ranked respondent Kissinger Campo and Associates for design and permitting services on August 171h agenda for approval. Bimini Drive (Duck Key) Bridge Replacement: • Forming and pouring concrete pile cap details are ongoing. N • Delivery of arched beams/deck slabs for south side of bridge is scheduled in first two N weeks of August. • Construction of spread footer, column and modified bent to replace 46 pile on west end of south side of bridge is complete. • Comcast and AT&T conduits were installed in the bridge approach in preparation to run through the bridge deck. • Construction of Mechanically Stabilized Earth(MSE)retaining wall on west end of south side of bridge is ongoing. U 0 Harbor Drive (Duck Key) Bridge Replacement: • Engineering design and permitting is complete. Seaview Drive (Duck Key) Bridge Replacement: 0 • RFQ opening for Construction Engineering and Design (CEI) Services is scheduled for August 161h. • Staff is finalizing the project manual in order to advertise the project for construction bids U as soon as possible. • The existing plywood bridge decking has been removed and replaced. E c� Card Sound Bridge Navigational Lighting Replacement Project: • Staff met with FOR to finalize scope of design. 1st Street and Bertha Street—Key West Drainage Improvement Project: • City of Key West invoiced per terms of ILA for City scope in the amount of$159,931 for April to June 2022. • Amendment 6 to EAC design contract for Key West crosswalk and rectangular rapid flashing beacon (RRFB) approved at July BOCC meeting. • Curb and gutter 88% complete, sidewalk 72% complete, drainage 77% complete. • Project 70% complete overall and substantial completion scheduled for early December 2022. • Final phase of project will be final lift of asphalt, sod and pavement markings. Packet Pg. 2853 P.1.a • FDOT SCOP agreement extended to December 31, 2022. Sands-Big Pine Key SLR Roadway Pilot Project: • Construction Engineering and Inspection RFQ Selection Committee Meeting held July 271h. HDR Construction Control Corporation highest ranked firm and on August BOCC agenda for approval. • Construction bid advertised and due September 21st • DEO 1st Amendment to grant IR026 to add Citizen Comment Policy approved at July BOCC meeting. • Revised Keys Energy Utility Agreement for 3 Phase power to pump station equipment approved at July BOCC meeting. • DEO Environmental Requirements - Concurrent notice -Finding of No Significant Impact (FONSI) and Request for Release of Funds (RROF)published- comment period ends July 29th. After July 29th, Request for Release of Funds and final EA worksheet will be CN CN submitted to DEO for approval. U) Twin Lakes-Key Largo SLR Roadway Pilot Project: • FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) — revised grant application for construction phase submitted to FDEM per comments on July 21, 2022. • FDEM - HMGP grant number 4337-312 — Staff submitted Phase 1 — design phase — revised quarterly report and milestones report on July 25, 2022, as part of reimbursement package for review by FDEM—awaiting response. U • FDEP - Resilient Florida Infrastructure Grant Program — FDEP assigned grant number � 22SRP57 - Staff submitted work plan on June 15, 2022. Grant award in the amount of $3,931,269 for construction and construction engineering services. Awaiting grant document from FDEP. 21 • FKEC Utility and Easement agreement pending revised easement exhibit requested June 23, 2022, from consultant. 2 • Water utility scope pending from FKAA. a • Construction grant funding from all sources required in place and executed prior to < proceed with construction bidding phase. • MC Building Department permit received. 100%plans and permits ready for bidding. c� Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Rebid received 2 bids on July 121h. Awaiting FDOT concurrence with award of rebid to < Toppino • Approval of District 1 Impact fees to fund construction on August BOCC agenda. • Approval of CEI contract on August BOCC agenda. • Staff submitted request for extension of design contract until December 31, 2022. • FDOT Maintenance Memorandum of Agreement fully executed by both parties. • 2023 TDC Bricks and Mortar DAC II application—award pending. GIS Based Roadway Asset Management and Work Order System: • HDR identified five vendors that should meet county needs; a questionnaire was sent to each to obtain more detailed information prior to scheduling demonstrations. • Staff is working with consultant to schedule demonstrations for the beginning of August Packet Pg. 2854 P.1.a Roadway Vulnerability Study and Capital Plan: • Staff and consultant working on Policy considerations for implementation plan presentation to BOCC • Staff and consultant identified projects for 2022 round of Resilient Florida grant program application cycle. • Staff assisting Resiliency Department with preparation of grant applications Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • Project substantial completion attained July 151h and all pending items to meet final inspection completed. • Final reconciliation change order 3 in the deduct amount of ($37,836.54) approved July 281h BOCC memo. Pending FDOT acknowledgement. • Compiling documents for SCOP final grant closeout. N N Key Largo III—Burton Drive: • Staff submitted FDOT SCOP grant application for FY 2024. • Further consultant design action on hold until FDOT award is announced. Boca Chica Road Hurricane Irma Repairs Project: • Construction construction started June 22nd consisting of removing existing rip-rap to < make way for sheet piling for sea wall. U 0 CL Card Sound Road Mill/resurface/restriping: • Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEI. 0 • Roadway design is ongoing; 90%plans were delivered on May 181h and are under county T_ and FDOT review. • Small County Outreach Program Resolution and State Funded Grant Agreement between U Monroe County and Florida Department of Transportation was accepted on the July 201h agenda. E • Anticipate construction to start in late fall 2022. Card Sound Bridge Project Development& Environment Project: • Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. • A task order for a lifecycle cost analysis to support replacement of the bridge is on the June agenda for approval. Consultant is working on analysis. • Staff and county lobbyists submitted an appropriations request for a portion of the PD&E costs. Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: • Utility work is ongoing. Packet Pg. 2855 P.1.a • Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. Hurricane Irma No Name Key Bridge Repairs: • Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. • Consultant working with permitting agency has extended the Corps permit. Key Deer Boulevard Roadway Repairs: • Design phase for construction is at 100%pending FDOT permitting comments. • Consultant has submitted FDOT permit information and results are expected shortly. c� c� Crane Boulevard, Sugarloaf Shared Use Path: • No change , in summary: • In response to requests from residents for sidewalk on Crane Boulevard staff submitted a grant application to the FDOT Transportation Alternatives Program (TAP)for engineering 0 CL design and permitting costs to fund the project. If awarded, funds would be programmed in the FDOT work program in FY 28 • Staff presented the project to FDOT staff on March 31 s;project was well received by TAP U group. 1� • A notice of grant award was received on May 131h; design funds were programmed in C FDOT FY 2024 21 Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: 0 • A task order for inspection services for Monroe County's two pedestrian bridges (not part of the FDOT inspection program) and for inspection and repair plans for the Ocean Bay Drive (roadway) bridge, which was damaged be a vehicle, is on the May agenda for U approval. • Consultant performed inspections May 17-19; reports are pending. E c� Statewide Stormwater Needs Analysis: • Final county needs analysis provided by consultant for July submittal to State. Stillwright Point Road Elevation and Drainage Engineering Design and Permitting • Staff is coordinating with DEP personnel to prepare Resilient Florida Grant Agreement • Staff preparing draft Request for Qualifications for Engineering Design Services for the proj ect. • Consultant provided technical criteria from SLR vulnerability study to include in Design Services RFQ. PROJECT MANAGEMENT Packet Pg. 2856 P.1.a Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Sheri)00s Residence • Interior work underway. Long Key Transfer Station Metal Building and Recycle Bin Repairs: • Colum repairs are 50% complete. • Metal building materials on backorder have now arrived however, subcontractors will not be able to remobilize for 2-3 weeks. Marathon, Former Tax Collector's Office: • Seawall design is in review by environmental agencies. N N Veteran's Memorial Park ADA Pavilion & Tiki Huts • A Pre-Construction meeting is expected to take place in August 2022. • Contractor securing permits and preparing pre-construction submittals to get Pavilion ordered. • Project will experience procurement delay for the pavilion structure with a 6-9 month lead time for delivery. U Bathroom Repairs 0 • Contractor submitted for Building Permits in June, currently under review. • Additional work not identified in FEMA damage report identified; Contractor preparing 21 change order request. 0 • Flood Review determined repair costs exceed 50% of building's value which would require flood proofing or elevating the building. Working with County's FEMA T_ Consultants to determine best course of action. U West Martello: Citadel& Archway repairs • Working with contractor to complete remaining work. • Closeout planned for no later than October 2022. Seawall repairs • Contractor work on schedule. Approximately 40% complete by the end of July. • Contractor has submitted a change order for additional sand. Request is being evaluated. Special Projects and Initiatives: Following is a list ofprojects focusing on improving organizational efficiencies. Building and Grounds Standardizations Knowledgebase: • Draft knowledgebase of building components and basis of design established on the County OneDrive is being beta tested. Packet Pg. 2857 P.1.a Continuing Services Contracts: Small Engineering Continuing Services Contract: • Revised RFQ draft being evaluated after BOCC approved rejection of proposals in July. CMAR Continuing Services Contract: • RFP has been put on hold pending review by accounting auditing consultant. Post Disaster Staffing Continuing Services Contract: • Reviewing draft. Post Disaster Mold Remediation Continuing Services Contract: • Reviewing draft. Grant Writing/Administration Continuing Services Contract: • Draft will be ready in August 2022. Facility Management Software Upgrades—CAP: N • Draft report was reviewed. Consultant loading schedules now. cN cN Capital/Grant Funded Studies or Construction Projects: Bernstein Park Re-Sod/Turf—CAP: 0 • Parks and Beaches Director determined project as an artificial turf installation. C • William Horn, Architect of the latest Bernstein Park reconstruction, will be designing the turf upgrade. Project scoping meeting between Parks & Beaches, Project Management and the Architect planned for August 4, 2022 '--' 0 CL Pine Channel Nature Center—FDOT, CAP, TDC: • Construction approximately 100%complete. • Substantial completion is pending issuance of Certificate of Occupancy for bathroom building. 0 • Ribbon Cutting scheduled for 8/24/2022 at 11:00AM. d Big Pine Senior Meal Site(old structure)—TBD: U • Location will be demolished in FY23 after final items are relocated. u Blue Heron—Big Pine Senior Meal Relocation—CAP: • Remaining downstairs enclosures are being redesigned. • Project Management helping produce required documents for Social Services grant funding at this site including an ADA Checklist. Boca Chica Shoreside Facility—TBD: • Project Management coordinating planning, design, and permit efforts with Marine Resources. East Martello Drainage & Parking Phase III - TDC: • Permits received by Contractor. • Contractor will mobilize when the underground drain components arrive. Packet Pg. 2858 P.1.a East Martello Windows &A/C Updates (Papio Gallery) - TDC: • HVAC installation is 90% complete. • Windows are complete. • Work has begun on the classroom HVAC upgrade. East Martello Roof—TDC: • East side roof is complete. • Guttering/downspouts complete. • Processing Change Order to increase the roof to a 30 year warranty, add lighting protection, and relocate utilities laid on the roof and in the gutters. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: • FDEM and FEMA have approved the County's Phase 1 Design and Engineering C14 deliverables package and issued a notice of intent to award the Phase 2 Construction Q grant funding. • Large Project Notification to Congress completed in July. • FEMA has submitted the Phase 2 Construction Funding Grant Agreement to the County. The agreement was approved and signed by the BOCC at the July 2022 regular meeting. 0 • CMAR updating the GMP and schedule. This revised GMP will require a First Amendment to the CMAR contract. Planning to put this amendment on the August BOCC regular meeting for review and approval. U Harry Harris Park Resiliency Redesign—Resiliency Grant: • Waiting for grant agreement to be executed. No change from last month. 21 Higgs Beach Access Road Realignment—CAP,TDC: • Meeting for anomaly verification efforts scheduled for September. 2 V- Higgs Beach Restroom Replacement- TDC: U • Architect finalizing drawings. • Planning to advertise RFP in September after permit submission and initial review. c� Higgs Beach Sand Re-nourishment-TDC: • Required mitigation, consisting of removal of 75 derelict lobster traps, conducted in partnership with the County Marine Resources Department and the non-profit, Ocean Aid 360. • Trap removal and disposal took place on July 20, 21, & 22 in the waters surrounding Key West and the Lower Keys. HMGP Generators —HMGP: • Received Phase 1 design agreement executed at June 2022 BOCC Meeting. • Drafting RFQ for design services. HMGP Wind Retrofit—HMGP: • Proposal received from Bender& Associates for design services. Packet Pg. 2859 P.1.a • FDEM provided guidance on transferring funding from Phase H construction to Phase I to fund Design. • Phase I overrun request to FDEM being drafted; FDEM approval required to proceed with executing design contract. • CMAR RFP drafted and under legal review. • Design Contract approval expected on August 2022 BOCC Agenda. Jackson Square Chiller Building - CAP: • Waiting for Key West Chief Building Official (CBO)to complete Involuntary Condemnation letter. • Architect/Engineering RFQ completed. • Approval for negotiations on August BOCC agenda. c� Jackson Square Communications Tower Move - CAP: • New location for the tower being negotiated by MCSO. No change from last month. KW Lighthouse New Oil House Display- TDC • Manufacturing of six oil butt containers progressing. 0 • Negotiated reduced scope of work with lowest qualified Contractor bidding on project. • Contract on August BOCC agenda. U Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: 1� • Final phase work has begun. 0 Land Authority Office in Big Pine—LA: 21 • Drafting a"design/build"RFP for Land Authority. 0 MCSO Stock Island Detention Center Generator Building—CAP: V_ o • Application has been submitted to the City of Key West's Development Review Committee • The project design is moving toward permittable drawings. c� Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR: • Project in closeout phase. • Final DHR grant reimbursement package being prepared. Pigeon Key Sprinkler System - TDC: • All fire alarm and sprinkler work complete in all 10 buildings. • Water tank installation complete. • Contractor preparing foundations for fire pump housing. • Contractor experiencing deliver delays on fire pump; expected mid-August. Pigeon Key Wastewater System -Unfunded: • Working to support effort to obtain funding and then coordination of system installation. Packet Pg. 2860 P.1.a • Pigeon Key Foundation requested direct appropriation included in Legislature passed budget; pending formal award/funding availability. Plantation Key Courthouse and Detention Center - CAP: • Working through various punch list, warranty, and error and omissions issues. • Detention Center Air Conditioning failed to perform to design specifications and is being modified. A temporary cooling system was installed for the dormitory while the full rework can be completed. Public Defender Offices at 316 Simonton in Key West- CAP: • Environmental analysis complete. • Creating RFP, to publish in August. c�a Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: cN • TDC funds have been moved to FY23-24 and will be used for engineering services for design and permitting with a NTP no earlier than October 2023. • FDOT TAP grant has been programmed in the FDOT Work Program for construction in < FY26-27. 1� 0 CL • Advertisement for construction is planned for mid-2025, with completion by mid-2027. Rockland Key Facility—CAP: U • RFQ will be published in August. 0 CL Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Work is 90% complete. 21 • Interior Final Finishes, foot wash, some sidewalks pending. • Contractor experienced delays during utility installation due to a change of tie in 2 locations brought forth by FKAA to accommodate future phases. • Coordination of design and placement of Library Kiosk ongoing and will require time U added to contract for additional scope. a� Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • CDBG grant received award letter; pending formal agreement. • 100%Plans to be submitted for permitting August 2022. • Preparing RFP for Grant Administration Services. Supervisor of Elections Key West Office Relocation - SOE: • Design contract signed by the SOE. • Design has begun. Tavernier Fire Station Hardening—CDBG-MIT: • Environmental response submitted. • Preparing first report. Transfer Stations Equipment Buildings -MCSW: Packet Pg. 2861 P.1.a • Obtaining quotes for conceptual and probability of costs for an equipment building at each of the three transfer stations. Unsafe Structures - Code: • Demo completed, inspected and permit closed at Jamaica Street, Duck Key. • Pending next demo assignment. FACILITIES MAINTENANCE Special Projects: Historic Courthouse Door Replacement(Key West): • Work scheduled to begin September. CN CN CN Big Pine Key Fire Station Painting: • AIPP to manage refurbishment of the murals. Big Pine Key Park Community Building Painting: CL • RFS scheduled to be opened August 9, 2022. RFP for Upper Keys Landscaping Maintenance: U • RFP to be opened August 2022. 0 FACILITIES —UPPER KEYS Animal Shelter —Key Largo: 0 • Cleared water coming from the floor • Repaired water leak inside the office U Islamorada Library: • Replaced several lights that were out through-out the library E • Moved storage boxes from top shelf • Replaced several ceiling tiles though-out library • Replaced lights from the domed light fixture Key Largo Library: • Cleared clogged toilet in men's bathroom • Installed paper towel dispenser above sink in staff breakroom • Removed water from ceiling light New Plantation Key Courthouse: • Took new trash cans to the new courthouse • Courier Box-posted"Notice of Violation" signage for property owners • Installed cork board in room 126 Packet Pg. 2862 P.1.a • Room 105-Drug Court Conference-removed two glass notice boards from office • Hung several picture frames and items on walls through-out courthouse • Room 217-installed new shelving • Moved filing cabinets from old facility to Room 217 • Replaced ac air filters SPECIAL PROJECTS FOR PARKS & BEACHES: Harry Harris Park: • Replaced solenoid for water pump in ball field area FACILITIES —MIDDLE KEYS Marathon Annex 63`'d St.: • Monthly AC PM • EOC activation training with Alary • One table and 8 chairs relocated here • Move narcotics safe from back of building to front C, Marathon Health Department: • Monthly AC PM U Marathon Courthouse: 0 • Monthly AC PM • Replace battery in panic button zone 6 21 • Assess and repair drain backup • Repair lock on door to judicial area 2 V_ Marathon Government Center: U • Monthly AC PM • Provided support for 12 meetings in BOCC room • Pick up and transport boxes to Key Largo • Prepare showers for use if EOC is activated • Hang whiteboard • Replace lightbulbs • Touch up painting • Repair toilet in Ladies room Marathon Library: • Daily cleaning • Holding strap on plumbing loose • Repair wall damage in staff bathroom • Inspect sprinkler system operation • Assess window blinds. Packet Pg. 2863 P.1.a Medical Examiner • Monthly PM AC filters Marathon Tax Collector: • Daily cleaning of the facility • Touch up painting in restroom • Assess and repair plugged toilet in ladies' • Spray for weeds • Remove iron pole protruding from ground Marathon Clerk of Court: • Monthly PM AC Filters c�a State Attorney: N • Monthly A/C maintenance • Toilet Leak • All bulbs checked and replaced as necessary • Replace damaged ceiling the • Repair drywall damaged by leak • Replaced ballast U Long Key Tower: • Monthly A/C maintenance 0 • Repla 21 Public Defender: 0 • Monthly A/C maintenance T- Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Monthly PM A/C • Vehicles cleaned and maintained • Weekly staff meetings • Groundskeeping for all Middle Keys Facilities • Clean out connex boxes in prep for removal • Two connex boxes removed from facility • Collect old paint and transport to solid waste • Organize electric shed • Remove vines from fuel pump fence area Public Works —Fleet: • Window Leak 911 Communications: • Monthly AC PM Packet Pg. 2864 P.1.a • Assess water leaks • Painted key box • Remove recycling • Repair paint damage on walls Project management: • Made repairs to leak in roof Marathon Senior Center/AARP: • Monthly PM A/C filters Conch Key Fire Station: • Monthly AC PM CN • Issue with lights in the parking lot Q cN U) Layton Fire Station: • Monthly AC PM • Groundskeeping 0 • Replace faulty door lock • Install ice machine d U Crawl Key Training Facility: • Monthly AC PM 0 • Inspect and rehang pipe under the facility • Hang message board in office 21 0 Marathon Substation: • Lawn Maintenance • Transferred Yard waste to Long Key station Big Pine Channel Park • Install entrance plaque Big Pine Community Park • Replace wax ring in toilet FACILITIES —LOWER KEYS Bayshore Manor: • Moved election items/supplies from Jackson Square into storage • Replaced ac filters and belt Big Pine Library: • Installed a wall TV mount • Assemble self-checkout machine (X11) Packet Pg. 2865 P.1.a Big Pine Senior Center: • Social Services-moved kitchen appliances to new location on Lytton's Way DJJ: • Assisted Marlin with repair of duct work Gato Building: • Patched hole outside of building • Social Services-painted accent wall • Social Services-assembled office furniture • HR-remove partition wall that divides the 2 cubicles /painted • Social Services-assembled furniture • Social Services-cleared and drained ac pan • Gary's ran snake through roof to locate drain line N N Harvey Government Center: U) • Repaired sprinkler system • Replaced light bulb in Library's display case • Completed Tax Collector-remodeling project/painting 0 a� Jackson Square: • Historic Courthouse-electrical room changed ac filter and belts U • Historic Courthouse-installed paper towel dispensers 1� • Historic Courthouse-2nd floor replaced wet ceiling tiles C • Historic Courthouse-Sub Zero repaired ac unit 21 • Historic Courthouse-I" floor lobby-replaced light bulbs • Historic Courthouse-2nd floor lobby replaced light bulbs 0 • Historic Courthouse-replaced all plunger style soap dispensers • Historic Courthouse-3rd floor Finance-vacuumed ac drain pans • Historic Courthouse-3rd floor Finance-Sub Zero installed ac belts U • Historic Courthouse-I" floor Sub Zero replaced ac blower • Historic Courthouse-blower assembly reinstalled • Historic Courthouse-Finance 3rd floor-replaced ac filters • Historic Courthouse-3rd floor breakroom-Check Electric ran 2 new circuits • Historic Courthouse-2nd floor breakroom-Check Electric installed outlet by water fountain • Historic Courthouse-Sub Zero repaired water leak at water pump for ice machines at HC and Old Jail • Lester Building-removed bees in file room • Lester Bldg.-replaced ac filters/ checked belt • Lester Bldg.-2nd floor file room-replaced lamps • Lester Bldg.-breakroom replaced sink faucet • Lester Bldg.-Comm. Cates office replaced light bulbs and ballast/hung picture frames • Lester Bldg.-VFD- 3rd floor switch by-pass Packet Pg. 2866 P.1.a • Lester Bldg.-replaced 6 lamps • Freeman Justice Center-Courtroom D - replaced floor outlet • Freeman Justice Center-hung 2 picture frames in second floor breakroom. • Freeman Justice Center-repaired sink in women's bathroom that was leaking • Freeman Justice Center-repaired sink in Judge's lounge 3rd floor • Freeman Justice Center-l" floor security and 2nd floor hallway replaced light bulbs • Freeman Justice Center-l" and 3rd floors lobby replaced light bulbs • Freeman Justice Center-Attorney Visit Room-replaced lamps and ballast • Freeman Justice Center-picked up printer from the mailroom to dispose of • Freeman Justice Center-2nd floor hallway replaced light bulbs • Freeman Justice Center-Security area-replaced light bulbs • Freeman Justice Center-3rd floor mailroom dispose of Canon printer and battery backups CN • Freeman Justice Center-repair entry switch for rear door 2nd floor Q CN • Freeman Justice Center-replaced light bulbs and ballast from security area in lobby • Annex- Sturtz made duplicate keys 4th floor elevator lock out • Old Jail-repaired door hinges • Old Jail-ac water leak repaired damaged drywall and drain 0 • Jackson Square-Blue Island-replaced valves that were leaking/sprinklers • Jackson Square-Secure all hose bibs and electrical outlets for the building • Jackson Square-repaired sprinkler system /zoning issue U Key West Library: • Installed doors west-side of building/painted doors and jams 21 • Replaced ac filters • Checked no leaks continues after storm 0 • Replaced wet ceiling tiles in Michael Nelson's office T_ • Sub Zero-repaired ac in the Florida History Vault • Replaced counters and mirrors in bathrooms,painted U • Assemble self-checkout machine (X11) • Replaced ac filters and cleaned grills c� • Sub Zero-Florida History Vault-repaired cracked PCV pipe and cleaned drip pan • Repaired staff toilet lever • Replaced exit light in the Florida History room • Replaced the gate latch for ac units Key West Lighthouse: • Replaced broken coupling on main water line Martello Towers: • East Towers--installed exhibit room lighting PK Courthouse: • Brought down to Jackson Square empty boxes for storage Packet Pg. 2867 P.1.a Professional Building: • County Attorney-replaced ac air filters Rockland Key: • Roads & Bridges-cleaned inside supply vents • Roads & Bridges-repaired and adjusted ac thermostat • Roads & Bridges-Jim Hale removed beehive • Public Works-Sub-Zero-repaired trailer ac Supervisor of Elections: • Delivered absentee ballots to the Post Office Sign Shop *316 Simonton: • Installed new window ac unit N Fire Stations N Station#08 —Stock Island: • United Doors-replaced broken spring for bay door Station#09 —Big Coppitt: 0 • Replaced ac filters • Repaired closing bar for back door U Station#10 —Sugarloaf: • Replaced ac filters 0 a� Station#11 —Cudjoe: • United Doors repaired bay door reset in onto panel E • Inspected ac system programmed thermostat 0 • Replaced ac filters T_ Station#13 —Big Pine: U • Replaced ac filters a� Miscellaneous: c� • Lower flags at half-staff in honor of the victims of Highland Park, IL • Stored boxes from the Plantation Key Courthouse at Jackson Square • Big Pine Food Drive-unload food truck and help distribute food to residents • Irma 214 - Watson Field-installed grab bar rails in both bathrooms • Installed sign renaming bridge for Cheryl Cates Special Projects Performed by Facilities for Parks & Beaches: • Bernstein Park: cleared drain pan and replaced ac filters • Big Pine Park and Senior Center: washed ac filters and cleared drain pan • Higgs Beach: replaced 2 sink faucets in men's bathroom ROADS &BRIDGES Packet Pg. 2868 P.1.a Upper Keys Road Department: • Buzz Bar Operation - 9.41 miles • Mowing Operation - 41.0 miles • Sweeping Operation - 39.67 miles • Sign Department- 89 new signs installed, 13 new posts installed, 8 underground locates performed. Install 28 ONE WAY arrows directing traffic to US rtl on Duck Key road signs. • Stop Bars installed or repainted - 16 stop bars repainted, 4 Crosswalks repainted on 3 roads. • Coconut removal - 2.9 tons from 7 streets. • Vac out Storm Drains - 40 Drains inspected or vacuumed out. • Weed Eat- 36 roads plus 89,760 feet on Card Sound Rd. • Tree Removal - 1 large tree removed. N • Remove 12.19 tons of illegal dumped crushed rock and concrete from County ROW. U) • Remove 37 Trash cans from Card Sound Rd. • TRASH REMOVAL - 142 bags at approx. 2414 lbs. Lower Keys Road Department: • Mowing Operation - 90 Miles • Weed eating Operation - 15 Miles • Brush Cut/Chip Operations - 10 Miles 1� • Recycled Mulch - 10 Loads delivered for free • Sweeping Operations - 4 Miles 21 • Sign Work—526 Signs, 5 Posts, 6 Locates 0 Special Projects —Support: • Assisted Public Works Parks and Beaches transport Lake Wells sand from Toppino's to Wilhelmina park. U • Pumped water from Avenues C and D on Big Coppitt FLEET MANAGEMENT GPS: • 67 GPS units have been identified as 3G and will phase out December. Working on replacements with the contracted vendor. • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going • Over 400 GPS units installed. • Initiate a Pilot Program on the latest GPS systems Generators: • Weekly testing of generators, Packet Pg. 2869 P.1.a • discovered Bayshore generator failed, diagnosis discovered not economically viable to repair. Decommission generator and submitted for surplus. Portable generator 4 FAC7712 a 138kW, assigned, connected, and secured to Bayshore Manor. • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected, and secured to the site. • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW . • Sugarloaf fire station generator removed. Diagnosis determined the genset is non repairable. Unit will have to be replaced. A portable generator 4 0903/989 a 30kW, has been assigned, connected, and secured to the site. • Gen Crew responsible for Sugarloaf FD gen fueling. • BPK Senior Citizen Center Building generator out of service, generator is no longer N serviceable. Generator has been drained of all Fluids and removed from site. Taken to Rockland for Surplus. • All stationary generators inspected—Scheduled for a minimum of once a month. • All generators exercised a minimum of once a month. 0 • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC 1" • Communicate with Assistant County Administrator as to status report on all generators. - 0 On Going. • Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4 21 FAC10010 a 40kW, has been assigned, connected, and secured to the site. • Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range 2 facility. Staged at the Marathon garage when needed. T_ • PK Courthouse Generators/ATS issues again, being addresses under warranty • Ruth Ivins Build has been assessed for a generator. Quote has been received for a 30kW, submitted for review. • All Power service contract *Renewed Generator Readiness Report updated on July 5th. Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring • Repairing the Detainees partitions in the two new F550 buses. Vehicle Accident Repair: • Assisting Risk with outstanding accident claim cleanup going back 5 years. Five new accident reports submitted and are in process of repairs. Packet Pg. 2870 P.1.a • Creating SOP for processing accidents. Vehicle Replacement: • Agenda Item 410069 for 14 Ford F150's for the Budgeted Vehicle Replacement list. Purchase Order issued to vendor ETA September 2022, all 14 pickup trucks have been received and are in processing. • Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle Replacement list. Explorer has been received and is in processing. • Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement list • Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list • Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list • Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit N is for Upper Keys Roads & Bridges. • Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement list. Doosan Air Compressor has been received and is in processing. • Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two (2) Zero Turn Riding mowers for Facilities, four(4) Zero Turn Riding mowers for Parks & Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted Vehicle Replacement list These new mowers will have a rear discharge deck in order to U reduce any incident/accident claims from rocks and debris discharge and Tweels to 0 reduce maintenance cost without ever replacing tires. Multiple mowers received, processed, and deployed to their assigned departments. Waiting for the remaining (4) 21 mowers to be delivered last week of July. • Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per 0 the Budgeted Vehicle Replacement list T- • Working on Specifications on a painter's truck for Facilities as per the Budgeted Vehicle < Replacement list, A F150 will be the replacement Truck received, ordered painters box U insert. • Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the E Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review. Order bank still closed • Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list. Order bank still closed • Working with Parks & Beaches in ordering attachments for their two 3038E JD tractors • Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand Pro, Toro Workman HD • Working with Parks & Beaches in ordering a tilt trailer to pull the 3100D reel mower. • Working with Parks & Beaches on a John Deere 5000 series tractor • Creating SOP for commissioning new vehicles Surplus: Packet Pg. 2871 P.1.a • All items from December sale have been picked up except 1 generator. Mr. Johnson will again be notified. All assets have been retrieved by the new owners. • Next vehicle surplus sale approved for advertisement. It has been approved as of 4-20- 2022 BOCC meeting. Sent To Mr. Molenaar for review and approval on May 23rd • Next surplus bid opening July 20th-Recommending to award all • Assisting Social Service Department with surplus vehicle sales —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal • Working with an upper keys scrap man. - On going • Creating SOP for decommissioning and Surplus Sales of County Assets. Fuel Management: FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the repairs performed by vendor. Vendor came out once to perform diagnosis Q • Looking into Catwalk for Magnolia Fuel Tank • Fuel Billing cross training-High Priority-ongoing • The two fuel sites combined processed and distributed approximately (7,513.400) gallons of unleaded and ( 1,987.500) gallons of diesel fuel. 0 • Received and posted new FDEP Storage Tank Registration Placards • Provided KWIA with previous KW Garage fuel tank records to meet upcoming SWPPP and FDEP compliances. U COVID-19: 0 • Fleet Management follows the latest CDC Guidelines as per Safety Department • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate 21 what will work best for MC Fleet operations —Continued Education. • Keep the Fleet Management staff aware of any changes in regard to Covid policies and 2 tactics. • Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible—on Going a� Storm Preparation: c� • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team with training— • New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on going. Attended EOC Monroe County Hurricane Exercise 6/23/2022 Fleet Employees: • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. • "In-House" Ford warranty training and connectivity-ongoing • Executive Assistant Tammy Acevedo is following the Professional Development training planner be the Ford Warranty Administrator for Monroe County. Packet Pg. 2872 P.1.a • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • Lyle Tabb received 4 A.S.E. Certifications • Scott Deschenes received 1 A.S.E. Recertification • Keith Moriarity received 3 A.S.E. Recertifications • Nick Currant received 1 A.S.E. Certification • Alex Thomas received 1 A.S.E. Certification • Daryl Greenlee received 7 A.S.E. Recertifications • Plantation Key Garage achieved the requirements for the A.S.E. Blue Seal Shop certification. Application submitted and A.S.E. verified meeting the requirements • Beginning the process and application for the A.S.E. Blue Seal Shop certification for Rockland Key Garage. • All garage employees received monthly safety training—Safety Topics — First U) Responder Haz-Mat and Hearing Conservation. • Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars 0 individual technician training—On Going. • Fleet cross training and refresher training—On Going. • Fleet has hired Dustin Harrison for the Marathon Garage. U • Fleet has hired Clayton Jackson for the Generator Shop at Marathon Garage. 1� • Creating "In-House"new hire checklist. Other Fleet Items: 21 • New Fleet fellable PDF PM Report created • Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In- 2 House"warranty work for the following agencies: 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. U 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 3. Keys Energy 4. The Monroe County School District • In discussion with City of Key West to perform Speedo Cal • In discussion with FHP to perform Speedo Cal • In discussion with FWC to perform Speedo CalChecking into City of Layton fleet maintenance program • Checking into Villages of Islamorada fleet maintenance program • Checking into the Florida Keys Aqueduct Authority fleet maintenance program • Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. - On Going Mentoring • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal—On Going Mentoring • Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. Packet Pg. 2873 P.1.a • Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing—On Going • Mentoring Monroe County Working with and coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. —On Going Mentoring • Fleet Management"In-house" Ford Warranty program on paid warranty claims for the month $31,756.61 • Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. Roads & Bridges crew repaired the drainage for the Plantation Key Garage. Thank you, John Glista! • Created three (3)binders, one for each garage with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Hold monthly Administrative Staff meeting scheduled for July 20�h.at the Marathon N Garage • Garage Inspections held Monthly • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Research Florida law in relation to in-house vehicle lift inspection and repair— Reviewing OSHA information. C • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-call mechanics—On Going. • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- 1� Distributing to All Users —On Going 0 • Re-implementing garage weekly communications meetings —On Going. W • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. 21 • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going 2 • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending www.msds.com/ • Three garages combined opened and/or completed approximately (362)work orders. • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Verified toll by plate invoices for various Departments - On Going • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time)they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? • Verify mechanics CDL driver license and endorsements —Verified and scheduled for exams —On Going. Keith Moriarty acquired CDL • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's) Packet Pg. 2874 P.1.a • Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 = IT has both update scrips, waiting on IT to install. • Held retirement luncheon for William Chapman on June 29th. • Held retirement luncheon for Craig Smith om July 27th. c�a N N U) 0 CL U 0 CL 21 0 U c� Packet Pg. 2875 P.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY JUNE 01, 2022 —JUNE 30, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins,phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. No Cases heard before the Special Magistrate in June. CD NEW E CASES OPENED I. 12=111MMEMEMIM z5oNGOMA CL as tf CL HAI I Ila 16 GARGA 3 C U T IF I� 9 qb E ICE, 2022 Packet Pg. 2876 TOTAL MSPEMONS & ACTWMES RODMOJIF.1 EIII ma=, 84 McPHI.-..R SCE N 241 L.ONGOMA mammon= 98 JNK NUNN= 80 HAI 1 329 04 04 GRAM son 68 CD= 04 04 U) :3 GARGA 135 CUTH.E. 89 0 gnomon= CL CD JUNE 2022 < u tf 0 CL CD u r_ CD E Packet Pg. 2877 Juinie 2022 TOTAL, NUMBER OF CASES WITH NOflCIE OF MI ATIONMEARING (aind Notice of Violation) ENTRIES 830 851 728 16 594 686 664 59 3 CD 77 CD 3 00 C14 U) uaO 346 2 2 2 5 95 < 0 CL 2 1'.)(.)9 2 1..) 0 20,111 2012 2013 2[..)14 2(..)15 .1..)16 1 r..)I T .2018 �2 1'.) it ummm Nrl.,.)v 558 797 565 291.. 65 279 292 11; 2 84 194 57.3 6 9 b['X.) P5 179 50 33 286 325 207 315 3911 182 sr..) 1;st I.7' 35 2 16 0 CL --0— and Tu pd 6(.0 8Y.) 81.5.1 6.16 272 9 4 686 2 664 W 59r,.) 7 8 Y..X.) i77 191-1 21 0 2 U E Packet Pg. 2878 Vacation Rental Totals By Fiscal Year (FYR) 320 291 280 2511 240 f 60 1 -1 4 20, 102 114 80 CN CN CN 3 36 3A 40 16 A" e 'e, CL jr4,,PkS4J01 C)f str,,vi"'rung m, van h-2'644"7"' CL 21 2011-20122 FISCUITAR OCT NOV DEC JAN FE3 N'LkRCH APPIL kLky .DUNE iTay AT.7G SEPT Td� GP-kND TOTAL.2 V-41aATION RENTALS S9QDI 55.515 S1.3.S1 a 53.52'3 52.S51 52.560� 51301 M.775 Si COLLECTIONS �111 SJj'7S 533 775 S44 77R SiD 100 532.611 S42 j-1 5 569659 521.177 so CIJNfLTLATIVF $65,4j MR,76j U54,,061 tl2,649 U66,272 $3,01744 $34,5,779 $417J39 $45 tl,367 $45 II,3 67 $4R,367 $4R,367 U rnry?m?RISCA1 YFA .................................................... E ........... ............ Packet Pg. 2879 P.1.a Crcr Nall DEC r.�,N FEB :,IARCEI APPU MAY !C._MT, All AVO SEPTTOTAL OR,3..\D'rOTAL. P�Pw.'TALS 52.9,7t4 $.SJ.183 $2-.125€4 58,925 $11'.,v1.5 $2J.77j9 $1.760 21 $1.7 JS $11.`2.. $''r if $5.400 5. ,992. S"$'kY7L'EC'TII4"➢215 ..Spa,:v"u:uit... ...5,35,5r7u; ......55 u1a1 ... ...525,5,ik... ...5"9,a19 .....$£9.9Grr......' ,,Rg;jl�lll 53 �SN11 5v9�,.1 59k„114 55:7,59?C'LS7wff4'LA"Tq'VE",. $R94 EII4S219,702 S5E1247 S5S,7iI3 S618,5S S77 07 'SS171II62. "I" 5'k,�1aaS�p2a"58 "'l, met reo 4?I 9 A plszt hl,5 9."a5';. I k r=ie yNy l!X ...,..... r................ ril 'r"J''IS H OR-1 idlh"f W4 iL °e..P." A Eli 1,r,Al 2415-2UN II7::F."AL IIAR OCT Nov DEC .LA_"4 FEB AIARCH _AP'RIL 4JA]" JLNE Jrul AIl1G SEPT TOTAL TOTAL 4`AC'..`h:PPCIN �w R'EPd'P:A15 SY.].7.i64 S56.497 59.7.5i5 520.963 S2.144. 532.874 559.'74 329.502 SY.11.724 57.7.39.' 599.4' 386.468 5463.879 04 COLLECTIONS S77.4,52 S23.35U S73.319 S48,969 S31 01.3 S24.1.3S 51.1582 SS 25U S1.2.1.75 S29295 562.275 555.337 S5'v4_Y.55 S9'9..034 04 aU-ML!ETt7[IIVE V95,M6 $274,773 $365647 $435,499 $5IIS,576 $575,5S.S. $64&944 $676,695 $7W595 $747,207 $S29,229 $97034 N 617 UN F I 4 89 1 F:IIR U) sir r„ �y�e r... r yq a r ..�. CL�` old Ir`�1 17 .. .. u tf 0 CL 019 2020 FISCAL YEAR. OCT NOV DEC .LAN FEB 'M1JARCH APRIL "LAY JLN,-E JULY AUG SEPT TOTAL GP-A',`M,TOT AL 1 AGftiF'IICCM1d r RE1\MALS 5117.i64 5a6401, Sll.7.5i5 S ro_9o3 S2_144 S3.._S74 S59'74 S..11 502 S11 7.4 S17.317 Sll9 r4' S96469 S463.979 COLLECTIONS S7Z492 S23.350 573.319 S4S.969 S31.01.3 S24AH S1.9582 SBDiU S1.7.1.75 S29]95 S62.275 555.337 5567.1.i5 31)1.634 C'9 N93--kTIIVE S tl95,721II6 $274,773 $36J,647 $435,41tl9 $595.,576 $575 58S $646,944 $,676,696 $3,661,595 $747,107 $�S29,2229 $9719,I034 19 Z02 P F93aCU.II E..AB. a.I. +WWII ., N, wd r a Packet Pg. 2880 P.1.a 29�18 2019 FISCAL YEAR OCT NOV I EEC I IL'" FEB I NLiRCC3 I APRDI. I 2.L,Y I JUNE DULY AUG SEPT TOTAL OF-A'lTOTAL VA.CA:TIIONT RENTIALS Sll35.987 Sllll.3.1'60 S81_674 S2._776 58ll_1.1.1. S'1.1.1932. 588..27 S1.69937 583.849 S44,A17J2 577.31.4 Sib.M 51..042,M OOLLEMOLNS S➢➢1'..730 S➢2.139 S1.1..658 S58.277 542.'1' 5552.7.20, Sll.59J{:28 C9LNRILFt"UNT 249,H7 3'7,5 533 ml A,D,A,wl SG5 gill 0%2 mol tl'tl 3554p5 tl.:23&� tl.345�p'P Itl5153H, G594'72S NIS t",k I9'SV 1C 1 FAR .2 ,.a.• '... ....,�,.,.'trLs>u v x,mow. b, scaj 1P,7 us rF:71 a7 29Q7-2018 FISCAL YEAR OCT tiGI` LIEC .INN FEB BrLiR'CH APR➢L L,L�y .gj.,«E JULy AUG SEPT TGT4I. GA_i�'v`D'EGTAI. R.EN9"raL.S S312011 S26455 S279 O, S9928 S5995n S118731 S35,;1 S225995 SIl;5257 S971W S17728; S95212� SY23II262 GOL.LEGRO[NS S�V,.392 55L996 S98S_866 S1..55i 5-07.775 S7.9541� S9.1.�II S�'_7541� S8.E92 5�6.'�9 fi'12L89: S2'9585 S73,475 Sll 767'1; •°� C219JL-A"FM1T 9 5+p3 S"710/m 354596D 39S.518 5016.?A6 63y.'92v5 727,3rp& 997 S9ll ➢.ffl27(0 1.279.86N tl 585.!S39 SS27.N 04 2017 21112E IIh( L5k.AR CD N s U) c, yy CD CL CD r_ CD E Packet Pg. 2881 ,6 C14 01 e4 C, gv, e4 11 C� k 00 LO L �c CN LO 121 Irl Irl to C: 'IT CN 00 C: co C: M CN co C: C: C: 0) 0cci:�, c:�' :5 likcA o Q ca c c o Q oo w o o' cN, IC t o a CV N o c W �`i v N W vl 4f? tf1: vl lC C) r c r o 0 0 0 M �"e Cri M VJ rP LO RO' M 91 M r` N a\ w=7; O N O r,. 00 g, M vl N O a\ d' � C5" Q4' O N rP rP N,1 00 O O C0 a LO vl O r` N rP !f] M 00. LO M VJ o0 Chi. 00 L to 7 O r` G, O to N Q, h C71 " h` N Q, O O M &) .>~, v'� ST r` N O 0 Cl 2"� r J O O O X N r` t- z< 'e7' N r` N 'C3 �; c'n N 'C3 r-M r� O V) � 01 Vl Yi'. 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N a\ O a\ C*•'. ~ trl p _ r i � a �99 _ r` --i N t i Ve M "I m x C., •^^� td9 O\ M O fli 'AD Oh ON 00 M N 0 - M N N O� l^ O^ N O E� W o m o O o ra -r oo r ua; m N M M N M fk O m `xeW" O, _ Vi N LO 4`/F Chi o0 LO rP �• .ma ^,p� M N rP � O V� V� Q O O r n 40'� U LG;...... r°a Mc N M Sri: C�i N ['1.,.,. C_ LL N N � R 7 u .ma e�i` u^•a .ma w° d (ZZOZ 4snBnV:podem avo) podea Alq4uoW avo wawtioeuv v co cq co G. J4 RS G. 0 0 > Go� hod a hod log, SaoSaoSaoSao 04 0 a Nye 0 44 0 0 22 �2 go go 00 to P4 o5 5 o Us A CC ol: t 8 8 uo Jun 2022 Total Issued Permits by Fiscal Year 10,000 9,000 ... ................ ............... 70524......................................................... ............... 8,000 60650- 7,000 00 6,000 4i798 794,111,111,111,11110 75 4352 5,000 1 , 3,648-- 4,000 3,000 2,000 1,000 0 11b <k AN 04 04 CD 04 FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing U) over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. < **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. 0 CL CD Jun 2022 < U Total Job Value for Issued Permits by Fiscal Year tf 0 CL CD $400.M $375.M ........................................ $350.M $284.7M 0 $300.M �2557_M $2543M $250.M $179 M $189' $208.7-M-- L) $200.M 19'5'7... .......... $150.M CD E $100.M L) ............ $50.M ,,,j I I j � < $.M ........................................................................................................................................................................................................................................................... FY12-13 FY13-14 FY14-15 FY15-16 FY16-17* FY17-18* FY18-19 FY19-20** FY20-21 FYTD21-22 FY1 6-17,FY1 7-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Packet Pg. 2885 P.1.a .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. PERMIT ACTIVITY BY JOB LOCATION Includes aiiReviewing/inspecting Departments:Building,Fire,Planning and Environmental ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,500 .. .... .... .... .... /nc&and PASS or FAE Reviews .... .... ..... 3,000 .., .... .... .... .... ... .... .... .... .... 3159 .. .... .� ..... 2,544 2,000 22 7 1,500 .., ...., ...., ...., ...., ...., ...., ...., ...., ...., ...., ...., ...., 1,000 ., .. .... .. ..504Lj 4 Jun 2021 uuuuuuu........ �dJen-2022IIIIIIIIIIIIII IJ ull-12021 uJuumnou 022 Jun�20 ����% p 1 �........... Jun-2022 (ISSUE PlanReviews Inspections IIIIIII Lower Keys....... 246 213 1059 892 1523 1339 IIIIIII Middle Keys. ....18 .... .... 14 .... .... 133 .... .... 113 .... .... 98.... 157 Dcean Reef... ...75 .... .... 35 .... .... 342 .... .... 358 .... .... 297.. 267 .... ... .... .... .... .... .... .... .... .mow IIIIIII Upper Keys 142 143 1013 894 1241 1186 TOTAL .481 405 2547 2247 3159 2949 CD Job tocat9ons, ) Cffic-1111b.Ar—Lower Keys,,Stock.island upto7 mile bridge. 0fPo e,21 Aran midde'Keys Startsat Duck(Kayto F—t.Key Channel N.5, City of Layton,N— i —,h. offlce=3lJob:Area=Upper Keys::North of Ta'vernuer Creek Brudge up to ocean F eef. 0ff 1-4fJob:Area-Crean Reef O CL CD tf CL CD O CD E Packet Pg. 2886 Jun 2022 Total Number of Plan Reviews on Applied Permits by Fiscal Year (All Disciplines) 04 Excludes"N/A"and Logged CSR "L"resulted reviews ~pYu6'u7:mo Plan Reviews in September 2Ou7 due u,Hurricane Irma CL e FY17-18:Plan review included those for over 4,200 permits related to damage caused by Hurricane IrmaOne Month Comparison tf CL ......... PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION � 600 400 300 200 LON ELECT ENVIR EXAM FLOOD MECH PLAN PLUMB ELECT ENVIR EXAM FLOOD MECH PLAN PLUMB P.1.a Jun 2022 Total Number of Inspections on Permits by Fiscal Year (All Disciplines) 40,000 35,627 34,734 35,672 314 35,000 32, 31,026 30,000 26,550 26,450 25,000 ..................... f,'4.14............ 1gy0. ........, 20,000 15,000 10,000 5,000 04 04 CD 04 yyti y3ti �R� yhy Oyu ,4 ,`b �C, �Oti titi� Excludes"N/A"inspections Note:Implementation of IVR system reduced the number of inspection types starting in FY12-13 CL *FY16-17:No Inspections in September 2017 due to Hurricane Irma (D **FY17-18:Number of inspections indicates much lower increase from previous year as compared to plan reviews—this is due in part to over 4,200 Hurricane Irma related permits were required all plan reviews while requiring a lower than normal number of related inspections,such as roofs and tf replacement A/C. CL (D Soh Loca211ons, Offfice=l/Jobpres=Lower N:eys:stock eslend up to]mule badge. 0ff"ce=2lJ 6A =Mliddi IK ys Starts 10 Duck ytoF to Key Channel 45, d Marath CtyofLayt II "rada INSPECTION ACTIVITY BY PERMIT JOB LOCATION � Office=zll hA =Upp IK ys:North fT -er Cre k.®ridge up to ocean Reef. /''� /� �y /�W�y ry Offlice-4/JoF Area-Ocean Reef \,Jule Month Comparison 1� 1800 ' 1600 1400 E 1200 t3 ............. ......... ......... ......... ......... ............................. ..... ......... ......... ......... ......... ......... 1000 800 ......... ......... ........ ......... ......... ..... ..... ........ ......... ......... ........ ......... ........ 600 400 r,r 200 ENVIR EXAM ELECT FLOOD MECH PLAN PLUMB ENVIR EXAM ELECT FLOOD MECH'.. PLAN PLUMB Lower Lower Lower Lower Lower Lower Lower Upper Upper Upper Upper Upper Ulpper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys IlllllllJun-2C122 63 797 261 49 67 39 163 193 713 239 64 63 34 112 IIIIIIII1un 2021 96 838 250 56 89 42 192 150 784 217 .....68 110 30 129 Packet Pg. 2888 Unlicensed Colnt�r,aqtolir linvwtigatvir, - S�lummary Fiscal 2,02,2,,Ye,air Repwt! Report Start Date 11Q 101/21021 Investigato,r: L Thompso,in Report Ending Date 106/3,Q 2,1022, C14 Q PERMIT(Cases) N U) Permit Gases® 819 Open IPermiits (Cases) 19 �FY 2.102.2.Citation llFees $ 46,1000.100 0 CL �FY 2,10,22,Citations fees c6lklected $ 37PIGO0.100 U Owner/Buillder Open Pernflits: Field investigation contractor spot diecks It 0 CL 256 21 0 Field inves,tig,ation-Clwne�r/C�ontr,a�ctorVe,rifi�c,at�ion 2 (&,jOr other source &IFiielld linvesliagtions (No IlPerirnliit Case 149 U E Packet Pg. 2889 FISCAL YEAR CONTRACTOR INVESTIGATION CASE, TOTAL FINES COLLECTED FOR UNLICENSED FINES COLLECTED 1BY FYR CONTRACTOR VIOLATION CASES As of 0613012,022 As of 0613012022 70K To,tal 60K $60,100 2017 $20,532.90 .5 50K LL 2018, $13,974.75 $42,500 $42,0100 40K 2019, $24,3,010.00 0 30K 2020,, $60,"010.00 $20,533 $24,300 20K 2'021 $42,5,010.00 WOK C14 Q 2'022: $42,0010.00 CN 0 K [Rill U) 2017 2018 2019 2020 2021 2022 FISCAL YEAR 0 CL u 1� 0 FISCAL YEAR CONTRACTOR INVESTIGATION CASE STATISTICS As of 0613012022 TOTAL VIOLATIONCASES FOR UNLICENSED CONTRACTOR', As of 06130/2022 ToW Lower I Upper I 120 Midd '104 le Ocean 0 Keys Reef 100 Keys 80 ?5 71 FYR'Total 634 2 420 212 U 60 2017 115 0 71 44 50 9= 44 46 40 17 0,11MIR", E 2018 68 0 50 '18 32 u 'ggg" 2019 WN 88 0 53 315 2020 1316 0 1014 32 0 L 2017 2018 2019 2020 2021 2022 2021 1015 1 67 37 FISCAL YEAR Upper 2022 '122 75 46 l Low I Middle Keys K eys /Ocum Red Packet Pg. 2890 FISCAL,YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS As of OWN2022 'Total Actions Entered by F'YR 240 2'00 160 120 so CN Q CN 40 U) 0 ---- ------------------ 2017 12018, 20119 12020, 2021 21022 Fiscal Year 0 VolaL©m Closed 'Adatmon Lien IIIIIIIIIIII Vlolafion CEB Order Volabon Supuladon Vblaqion CEB Hjeari7,g CL as u 2017 2018 2019 2020 2021 2'022 Violation CEB Hearing 22 14 5 32 a 2 0 CL Violation Stipulation 7 5 7 1 0 0 21 .a Violation CEB Order 6 9, 4 20 10 6 9= 0 Violation ILiien 1 4 6 22 23 24 Violation Closed 87 45 76 126 95 103 u E Packet Pg. 2891 Illllmii Illllui ,: F _ " �� lllllu