Item P6 P.6
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
August 17, 2022
Agenda Item Number: P.6
Agenda Item Summary #10919
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Approval to negotiate with the vendors in rank order for the
culvert installation water quality improvement project on Canal 4259 in Big Pine Key, funded by
U.S. Treasury "RESTORE" Grant 1 RDCGR170099-01-00; and waive a minor irregularity in the
response from the highest ranked vendor.
ITEM BACKGROUND: This item approves entering into negotiations with the vendors in rank
order for the Canal 259 culvert installation project on Big Pine Key. It also approves waiving an
irregularity in the response submitted by LPS Contracting. LPS did not submit financial statements
with their response, as specified in the Request for Proposals. Because LPS in known to the County
and has the qualifications and experience to perform the work, the selection committee proposes to
waive the irregularity.
On February 3, 2022, the County issued the first Request for Proposals seeking a vendor to construct
a water quality improvement project in the form of a culvert on Canal 4259 in Big Pine Key,
between Granada Avenue and Minorca Drive. On March 10, 2022, the County Purchasing
Department received and opened one response to the Request for Proposals for the above-referenced
project. The estimate of the work is $380,000. The proposal price for the sole response was
$1,405,463.00. The County determined that in light of grant funding constraints, it was in the
County's best interest to reject the sole proposal and readvertise the solicitation.
On April 26, 2022, The County reissued the Request for Proposals. On June 28, 2022 the County
Purchasing Department received and opened two responses to the Request for Proposals ("RFP") for
the project, both above the estimate.
The selection committee met on July 27 in a public selection committee meeting to review, discuss
and rank proposals based on the criteria listed in the RFP, including price. The final ranking is as
follows:
Packet Pg. 2929
P.6
RESPONDENT RANK PROPOSAL AMOUNT
Mike Haack Excavating 2 $1,236,807.44
LPS Utilities d/b/a LPS Contracting 1 $ 980,000.00
This construction work is funded by U.S. Treasury "RESTORE" Grant 1 RDCGR170099-01-00. A
culvert is a proven restoration technique that was vetted during the canal demonstration projects and
is anticipated to improve the water quality in Canal 259.
PREVIOUS RELEVANT BOCC ACTION:
11/20/19: Approval of a grant award for Canal Restoration Project for Monroe County in the amount
of$478,308, by the U.S. Department of Treasury, from Monroe County's RESTORE Act Local Pot
funding.
12/09/20: Approval to enter into Task Order No. 09 [with Wood] for $58,029 for design, permitting
and procurement of a culvert restoration project on canal 259 in Big Pine Key funded by U.S.
Treasury "RESTORE" Grant 1 RDCGR170099-01-00; under the on-call contract with Wood
Environment and Infrastructure Solutions, Inc. for Category B canal infrastructure engineering
services.
09/15/21: Approval to advertise a Request for Proposals for a culvert installation water quality
improvement project on Canal 4259 in Big Pine Key funded by U.S. Treasury "RESTORE" Grant 1
RDCGR170099-01-00.
04/20/22: Approval to reject the sole proposal and re-advertise a Request for Proposals for a culvert
installation water quality improvement project on Canal 4259 in Big Pine Key, funded by U.S.
Treasury "RESTORE" Grant 1 RDCGR170099-01-00.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Bid Tabulation Sheet 42 for C259
Meeting Minutes of Selection Committee C259 Culvert
Summary Score Sheet for C259 BPK Culvert (2)
FINANCIAL IMPACT:
Effective Date: To be determined
Packet Pg. 2930
P.6
Expiration Date: TBD
Dollar Value of the Contract: TBD
Total Cost to County: None
Budgeted: Yes Source of Funds: U.S. Treasury RESTORE Grant 1 RDCGR170099-01-00
CPI: Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: RESTORE grant is funding the work County Match: N/A
Insurance Required: Yes COI's will be provided after BOCC approval
Additional Details:
09/15/21 001-06000 - GRANTS $0.00
REVIEWED BY:
Rhonda Haag Completed 07/27/2022 3:53 PM
Cynthia Hall Completed 07/29/2022 12:42 PM
Purchasing Completed 07/29/2022 12:50 PM
Budget and Finance Completed 08/01/2022 10:42 AM
Brian Bradley Completed 08/01/2022 11:38 AM
Lindsey Ballard Completed 08/01/2022 12:33 PM
Board of County Commissioners Pending 08/17/2022 9:00 AM
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SELECTION COMMITTEE MEETING MINUTES
Selection Committee Meeting for
Culvert InstallationAn
0
Water Quality Improvement Projects
Canal #25-9 Big Pine Key
Monroe County, FL
0
July 27, 2022
9:00 am, Virtual Zoom Meeting
Meeting Facilitator: Rhonda Haag 0
Selection Committee: Mike Roberts -Assistant Director/Environmental Resources,Kimberly Matthews
- Sr. Director of Strategic Planning and Director of Libraries, and Rhonda Haag — Chief Resilience 0)
Officer N
Advisors: Assistant County Staff Attorney Cynthia Hall and Greg Corning from Wood as technical U
advisor
Call to order—Meeting called to order at 9:03 a.m. U
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Roll call —All selection committee members and advisor Cynthia Hall were in virtual attendance. No U
members of the public attended.
Review of Proposals: Rhonda Haag introduced the meeting and rules of the selection committee
process and introduced the members. U
Bid Tab:
RESPONDENT BID BOND BID AMOUNT
0
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Mike Haack Excavating 5% $1,236,807.44
LPS Utilities d/b/a LPS Contracting 5% $ 980,000.00
The selection committee went through each proposal to provide comments on submittal and rationale
for scoring based on the criteria in the RFP.
1
Packet Pg. 2933
P.6.b
LPS Utilities
LPS does have some experience in this type of work. However, qualifications and experience details
lacking in the proposal. Technical proposal was brief. Cost was the lower of the two proposals. Financial
statements were missing. One county form was not signed Scrutinized Business Form. No cover page 0
or letter. Proposal not properly organized.
0
Did not submit the financial statements. Six week order time on culvert order. Provided a schedule of
10.5 weeks. Greg Corning has worked with LPS in Marathon's canal restoration program. They did
canal 257 in Sombrero and installed a culvert on Sunrise Drive. On page 10 the proposal mentions
Canal 257 and Canal 256. They performed well and had positive engagement with the residents.
Mike Haack Excavating: Had slightly more details it their proposal. Did not provide a schedule. Cost
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was the highest. The proposals was slightly better organized and detailed. Some staffing information
provided. The technical proposal was limited in content. Forms were submitted, as were the financial
statements.
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Public Comment: No members of the public were present. �
The members deliberated a final time, completed their score sheets, and announced their scores and final
ranking took place. LPS was the highest ranked vendor. U
Scores & Rank by Each Evaluation Total Final
Rank
Committee Member Rank
Name of Scores (Lowest U
Respondent total point
score=91,
Rhonda Haag Kimberly Michael
Mathews Roberts c0
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Mike Haack a�
Excavating 66 /2 67 /2 39 /2 172/6 2
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LPS Contracting
71 / 1 80 / 1 41 / 1 192/3 1 2
Adjournment: The meeting adjourned at 9:58 am.
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