Item N5 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 18, 2013 Division: Monroe County
BulkItem: Yes XX No Department: Fixed Asset Surplus
Staff Contact Person: JJ Gerawgy
AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A BUDGETED: Yes No
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL: lhle� 0,
(Michele Huss, Assistant Finance Director)
DOCUMENTATION: Included Yes Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/08
Board of County Commissioners
September 18, 2013
ISCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT SOCC ACTION
Original Estimated
,County ID A Description Value value need approval to-
2612 Dell Latitude C600 Obsolete and Beyond Repair $ 2,465.00 $0,00 remove from inventory and dispose
2614 Dell Latitude C600 Obsolete and Beyond Repair $ 2,465.00 $0.00 remove from inventory and dispose
2615 Dell Latitude C600 Obsolete and Beyond Repair $ 2,465.00 $0.00 remove from inventory and dispose
2616 Dell Latitude C600 Obsolete and Beyond Repair $ 2,465.00 $0.00 remove from inventory and dispose
2618 Dell Latitude C600 Obsolete and Beyond Repair $ 2,465.00 $0.00 remove from inventory and dispose
6846 HP Lase'et 4015N Obsolete and Beyond Repair $ 1,202.31 $0.00 remove from inventory and dispose
2781 Circulation Desk Obsolete and Beyond Repair $ 9,989.67 $0.00 remove from inventory and dispose
2782 Desk Obsolete and Beyond Repair $ 2,019.11 $0.00 remove from inventory and dispose
6233 Dell Latitude D820 Obsolete and Beyond Repair $ 2,069.00 $0.00 remove from inventory and dispose
5029 Dell GX280 Obsolete and Beyond Repair $ 1,804.25 $0.00 remove from inventory and dispose
2848 3 Comm Super Stack 11 Obsolete and Beyond Repair $ 1,376.00 $0.00 remove from inventory and dispose
1886 HP Laserjet 455ON Obsolete and Beyond Repair $ 2,285,00 $0,00 remove from inventory and dispose
5244 Dell Opfiplex GX520 Obsolete and Beyond Repair $ 1,588.16 $0.00 remove from inventory and dispose
4505 Dell Optiplex GX280 Obsolete and Beyond Repair $ 1,469.00 $0.00 remove from inventory and dispose
6064 HP Printer Obsolete and Beyond Repair $ 2,150.00 $0.00 remove from inventory and dispose
4987 HP Color Printer Obsolete and Beyond Repair $ 3,367.00 $0.00 remove from inventory and dispose
$ 41,644.50 $0.00
Received
AP
/
AUG 09 '7013 MONROE COUNTY 3
Finance Dept. COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
TO: JJ Geraway, k FROM: Norma Kula, Director,Libraries
Property Clerk
Finance Dept., Stop 8
DATE: August 6,2013
M.C. Serial Asset Date Original&Est.
I.D.Number Number Desc!i ptics Purchased Present Value
2612 627DC0 I Dell Latitude C600 3/13/01 2465.00/00
2614 427DCO I Dell Latitude C600 3/13/01 2465.00/00
2615 717DCOI Dell Latitude C600 3/13/01 2465,00/00
2616 C27DC0I Dell Latitude C600 3/13/01 2465.00/00
2618 C17DCOI Dell Latitude C600 3/13/01 2465.00/00
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
Laptops are outdated,obsolete,beyond repair
PREPARED BY:
DATE:
Signature
AIM M,4 a 9
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
�Gov,-,a.�, �c�.��e�l
Printed Name
TECHNICAL SERVICES APPROVAL:
/Aidature
Mo ECEOVE'D X
Printed 14ame
OMB FORM REVISED 03/12
Receb9d
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MONROE COUNTY AUG 2 12013
COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST firm Dept.
TO: JJ Geraway,Property Clerk FROM: Robin Henderson x5253
Finance Dept., Stop 8 Library KW, Stop 6
DATE: 08-13-13
E
serial Asset Date
Nmber Description Purchased Value
HP LaserJet P4015N
6846 CNDY445588 PRINTER 03/24/10 1202.31
HP C01
PRfNTER—, CP2025
i
CHECK ONE(1)APPROPRIATE LINE BELOW:
i
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Not working and no longer under warranty
PREPARED BY:
DATE: 3
Sig ure ---'"
Rabin Henderson
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
e-�Okr-o'n 'Qs�e'S!
Printed Name
TECHNICAL SERVICES APPROVAL:
r
Si ature ,-
TCIEIIVIIE
— Printed Name
OMB FORM REVISED 03/12
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: JJ Geraway,Property Clerk FROM: Norma Kula, Director, Library
System
Finance Dept., Stop 8
DATE: AUGUST 21, 2013
M.C. Serial Asset Date Original&Est.
— I.D. Number Number Description Purchased Present Value
2781 Circulation Desk 09/29/89 9989.67/$0.00
2782 Desk 09/02/99 2019.11/$0.00
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
The above items have been replaced,are no-longer in use,and/or are beyond economical repair. Items are located in Key
Largo at the Public Library.
PREPARED BY:
DATE: August 21, 2013
Signature
DIVISION DIRECTOR APPROVAL: 1�4
atu_re
OMB FORM REVISED 03/12
f
MONROE COUNTY 'AUG 14 2013
INVENTORY DELETION REQUEST
Finance Dept
TO: JJ Geraway FROM: Andrew Bulla—Stop#2
—Stop #8
Property Clerk,Finance Dept. Business Operations Rm 10
DATE: 08/15/2013
W mW11 W,
Na\
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IN
NO
2000-6233 2SCWOFI Dell Latitude D820 11/16/2007 2069.00/0.00
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Equipment is defective,obsolete and not cost effective to repair.
PREPARED BY: ANDREW BULLA DATE: 08/15/2013
PRINT NAME
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINT NAME U
OMB FORM REVISED 10/28/2003
Rft0f"d
AUG 16 2013 MONROE COUNTY
Flwtce Dept COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
TO: -JJ Geraway, Property Clerk FROM: MCTDC
Finance Dept., Stop 8 - j
DATE: F//L///13
M.C. Serial Asset Date Original& Est.
I.D. Number Number Description Purchased Present Value
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST: 11
PREPARED DATE: -5
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Signature
f3mk
Printed Name
DIVISION DIRECTOR APPROVAL: Signature
1'—I;� 15
P , a e
TECHNICAL SERVICES APPROVAL:
Signature
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D)
Printed Name
OMB FORM REVIS603/12
MONROE COUNTY
COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
3
TO: JJ Geraway, Property Clerk FROM: Information Technology
Finance Dept.,Stop 8
DATE: August 21, 2013
M.C. Serial Asset Date Original&Est
I.D.Number Number Description Purchased Present Value
2848 4SDA026120 3 COM SUPER STACK 11 $)Sjj0JA000.00
CHECK ONE(1)APPROPRIATE LINE BELOW:
1
APPROVAL TO ADVERTISE FOR BIDS.
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
OLD / OUTDATED 1
PREPARED BY:
DATE: August 21, 2013
Signature
Maria Guerra
Printed Name
DIVISION DIRECTOR APPROVAL: Z
Signature
Robert Ward
Printed Name
TECHNICAL SERVICES APPROVAL:
//Kiga6ture
Jorm Swaby.
Printed Name
OMB FORM REVISED 03/12
MONROE COUNTY
COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
TO: JJ Geraway, Property Clerk FROM:
Finance Dept., Stop 8
DATE:
M.C. Serial Asset Date Original& Est.
I.D. Number Number Description Purchased Present Value
ZA -01
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
>< APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
I'+w4s obsDLd-e-- 4vim- c"w-b IoU j) Wd&K -1)
ZtAn �40� ln -AZ�Qvl)-C I I —
PREPARED BY: DATE:
Signature
ayma- �51&'Cpm
m
Printed Name
DIVISION DIRECTOR APPROVAL-
jigriature
4N�ifl
rated a
TECHNICAL SERVICES APPROVAL:
I gnm atureure
nE C E 0 V E
Printed Name
OPEI FO EV IS ED 03�12
MONROE COUNTY
COMPUTER REALTED EQUIPMENT
INVENTORY DELETION REQUEST 1
TO: JJ Geraway,Property Clerk FROM: Holly Pfiester
Finance Dept.,Stop 8 DATE: August 20,2013
M.C. Serial Date Original& Est.
I.D.Number Number AssetDescription Purchased Present Value
5244 VI-11S81 Dell Optiplex GX520 1/4/06 $1,588.16/0
4505 79B8Q71 Dell Optiplex GX280 6/22/05 $1,469.00/0
i
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _
REASON FOR REQUEST:
Computers are old and obsolete and being replaced by new computers. Firwri e09A
PREPARED Holly Pfiester DATE: "s !—j
BY:
printed name
signature
DIVISION
DIRECTOR . James Callahan DATE:
APPROVAL: signa printed name
TECH t e
—SERVICES _..?"' DATE:
APPROVAL: si natur printed name
g
OMB FORM RFVISI:D 03/12 {'
MONROE COUNTY
INVENTORY DELETION REQUEST
To: JJ Geraway From: JJ Geraway
Date: August 29, 2013
Monroe County Serial Asset Date Original and Estimated
}
I.D.Number Number Description Purchased Present Value r
i
6064 CNJY40986 HP Printer 09/12/2007 $2,150.00/$0
4987 SJPFC57TOIF HP Color Printer 09/16/2005 $3.367.00/$0
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Check one appropriate line below:
APPROVAL TO ADVERTISE FOR BIDS
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
d
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
P
i
Reason for request:
Printers are old and obsolete. They no longer work.
1
1
PREPARED BY: 4DATE: e.-"7,7
S)gnature
s
JJ Geraway
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
1
Torn Ravenel
k
OMB FORM REVISED 05!12 Printed Name
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