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Item C11 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 9/17/2013 Division: Deputy County,Administrator Bulk Item: Yes X No _ Department: Social Services Staff Contact Person: Sher I Graham(305)2 2-4510 1 AGENDA ITEM WORDING: Approval of Amendment#0002 to Florida Department of Children and Families Standard Grant Agreement#KPZ06, Emergency Solutions Grant(ESG)between the State of Florida, Department of Children and Families and Monroe County Board of County Commissioners (Social Services/In Horne Services). ITEM BACKGROUND: The purpose of amendment #0002 is to add a special provision incorporating into Contract No. KG069 those provisions required by 45 CFR s. 164.504(e), Health Insurance Portability and Accountability Act (HIPAA) thus adds Attachment VII to the grant agreement. As a result, the Grant Agreement is amended and Attachment VII is therefore added.:to this grant agreement. PREVIOUS RELEVANT BOCC ACTION Prior approval granted by the BOCC on 6/19/13 for Amendment #0001 to the Florida Department of Children and Families Standard Grant Agreement #KPZ06, Emergency Solutions Grant(ESG). CONTRACT/AGREEMENT CHANGES: Revisions to Page 3, Standard Contract, Section I, Paragraph 0,'Health Insurance Portability and Accountability Act, Page 5, Section II, Paragraph'F, Modification,Amendment and Entirety of the Agreement, Page 5, Standard Contract, above the signature block and amends the total number of pages in the contract due to the addition of Attachment VII, revision to Pages 47-51. STAFF RECOMMENDATIONS: Approval TOTAL COST:$111,608.00 BUDGETED: Yes X No COST TO COUNTY: $311,608.00 in kind(match required) SOURCE OF FUNDS: Grant funds REVENUE PRODUCING: Yes N/A No_ AMOUNT PER: MONTH: YEAR: APPROVED BY: County Atty. OMB/Purchasing_ Risk Management DOCUMENTATION: Included X Not Required To Follow DISPOSITION: AGENDA ITEM# Revised 8/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: State of Florida, Department of Contract: KPZ06 Children and Families Effective Date: 9/20/2013 Expiration Date 06/30/2014 Contract Purpose/Description: Approval of Amendment#0002 to Florida Department of Children and Families Standard Grant Agreement#KPZ06, Emergency Solutions Grant(ESG)between the State of Florida,Department of Children and Families and Monroe County Board of County;Commissioners(Social Services/In Home Services). Contract Manager: Sheryl Graham (305) Social Services/Stop 1 292-4510 (Name) (Ext.) (Department/Stop#) For BOCC meeting on 9/17/2013 Agenda Deadline: 9/3/2013 CONTRACT COSTS Total Dollar Value of Contract: approx. $111,608.00 Current Year Portion: $ Budgeted?Yes X No D Account Codes: 125 _6155613 - - County Match:$311,608.00 - - - - Additional Match: Total Match$311,608.00 ADDITIONAL COSTS Estimated Ongoing Costs:$ /yr ' For: (loot included in dollar value above) (e. .Maintenance,utilities,janitorial,salaries,etc) CONTRACT REVIEW Changes Date 9ut ate �� Needed iewe r Division Director Yes❑ No {` _ Risk Management .f � Yes❑ No V O.M.B./Purchasing Yes❑ No ry County Attorney Yes❑ N _ _ Comments: OMB Form Revised 2/27/01 MCP#2 ORIGINAL Grant Agreement KPZ06 Amendment#0002 THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter referred to as the "Department," and Monroe County, hereinafter referred to as the "Recipient," amends Grant Agreement KPZ06. Amendment#0001, effective June 27, 2013, added funds to the grant agreement. The purpose of Amendment #0002 is to add a special provision incorporating into Grant Agreement KPZ06 those provisions required by 45 CFR s.164.504(e) and thus adds Attachment VII to the grant agreement. As a result, the Grant Agreement is amended, and Attachment VII is therefore added to this grant agreement. 1. Page 3, Standard Grant Agreement, Section 1, paragraph 0, Health Insurance Portability and Accountability Act, is hereby amended to read: O. Health Insurance Portability and Accountability Act In compliance with 45 CFR s.164.504(e), the Recipient shall comply with the provisions of Attachment VII, to this Grant Agreement, governing the safeguarding, use and disclosure of Protected Health Information created, received, maintained, or transmitted by the Recipient or its subcontractors incidental to Recipient's performance of this Grant Agreement. The provisions of the foregoing Attachment supersede all other provisions of this grant agreement regarding HIPAA compliance. 2. Page 5, Standard Grant Agreement, Section 11, Paragraph F, Modification, Amendment, and Entirety of the Agreement, is hereby amended to read: F. Modification, Amendment and Entirety of the Agreement This agreement may only be modified or amended in writing with such modifications or amendments duly signed by both parties. This agreement and its attachments, 1, 11, 111, IV, V, VI and VII, and any referenced exhibits, together with any documents incorporated by reference, constitute the entirety of the agreement. There are no other terms or conditions other than those contained herein. This agreement supersedes all previous communication and representations between the parties or their representatives. 3. Page 5, Standard Grant Agreement, above the signature block, amends the total number of pages in the contract due to the addition of Attachment Vill as follows: "IN WITNESS THEREOF, the parties have caused this fifty-one (51) page agreement to be executed below." 4. Pages 47-51, Attachment V11, are hereby inserted and attached hereto. This amendment shall begin on September 20, 2013 or the date on which the amendment has been signed by both parties, whichever is later. All provisions of the grant agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform to this amendment. 1 KPZ06 Grant Agreement KPZ06 Amendment#0002 Ali provisions of the grant agreement not in conflict with this amendment are still in effect and are to be perfonned at the level specified in the grant agreement. This amendment is hereby made a part of the contract. IN VWTNESS THEREOF, the parties hereto have caused this seven (7) oagS amendment to be executed by their officials'thereunto duly authorized. PROVIDER: STATE OF FLORIDA MONROE COUNTY DEPARTMENT OF CHILDREN AND FAMILIES SIGNED SIGNED BY: BY: NAME: Geo a Neu,+,c ent NAME: Giida P. Ferradaz TITLE: MWor TITLE: Interim Regional Managing Director DATE. DATE: Federal ID Number: 59-6400749 APPROVED AS TO FORM ,°-- NP LEGAL SUFFICIENCY 41 , Reg t,. al Counsel I Date s D AS e ., CADO AI I COUt., Date KPZt6 ATTACHMENT V11 This Attachment contains the terms and conditions governing the Provider's access to and use of Protected Health Information and provides the permissible uses and disclosures of protected health information by the Provider, also called "Business Associate." Section 1. Definitions 1.1 Catch-all definitions: The following terms used in this Attachment shall have the same meaning as those terms in the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information, Required by Law, Security Incident, Subcontractor, Unsecured Protected Health Information, and Use. 1.2 Specific definitions: 1.2.1 "Business Associate" shall generally have the same meaning as the term "business associate" at 45 CFR 160.103, and for purposes of this Attachment shall specifically refer to the Provider. 1.2.2 "Covered Entity" shall generally have the same meaning as the term "covered entity" at 45 CFR 160.103, and for purposes of this Attachment shall refer to the Department. 1.2.3. "HIPAA Rules" shall mean the Privacy, Security, Breach Notification, and Enforcement Rules at 45 CFR Part 160 and Part 164. 1.2.4. "Subcontractor" shall generally have the same meaning as the term "subcontractor" at 45 CFR § 160.103 and is defined as an individual to whom a business associate delegates a function , activity, service , other than in the capacity of a member of the workforce of such business associate. Section 2. Obligations and Activities of Business Associate 2.1 Business Associate agrees to: 2.1.1 Not use or disclose protected health information other than as permitted or required by this Attachment or as required by law; 2.1.2 Use appropriate administrative safeguards as set forth at 45 CFR § 164.308, physical safeguards as set forth at 45 CFR § 164.310, and technical safeguards as set forth at 45 CFR § 164.312; including, policies and procedures regarding the protection of PHI and/or ePHI set forth at 45 CFR § 164.316 and the provisions of training on such policies and procedures to applicable employees, independent contractors, and volunteers, that reasonably and appropriately protect the confidentiality, integrity, and availability of the PHI and/or ePHI that the Provider creates, receives, maintains or transmits on behalf of the Department; 2.1.3 Acknowledge that(a)the foregoing safeguards, policies and procedures requirements shall apply to the Business Associate in the same manner that such requirements apply to the Department, and (b) the Business Associate's and their Subcontractors are directly liable under the civil and criminal 47 KPZ06 enforcement provisions set forth at Section 13404 of the HITECH Act and section 45 CFR § 164.500 and 164.502(E) of the Privacy Rule (42 U.S.C. 1320d-5 and 1320d-6), as amended, for failure to comply with the safeguards, policies and procedures requirements and any guidance issued by the Secretary of Health and Human Services with respect to such requirements; 2.1.4 Report to covered entity any use or disclosure of protected health information not provided for by this Attachment of which it becomes aware, including breaches of unsecured protected health information as required at 45 CFR 164.410, and any security incident of which it becomes aware; 2.1.5 Notify the Department's Security Officer, Privacy Officer and the Contract Manager as'soon as possible, but no later than five (5) business days following the determination of any breach or potential breach of personal and confidential departmental data; 2.1.6 Notify the Privacy Officer and Contract Manager within (24) hours of notification by the US Department of Health and Human Services of any investigations, compliance reviews or inquiries'by the US Department of Health and Human Services concerning violations of HIPAA (Privacy, Security Breach). 2.1.7 Provide any additional information requested by the Department for purposes of investigating and responding to a breach; 2.1.8 Provide at Business Associate's own cost notice to affected parties no later than 45 days following the determination of any potential breach of personal or confidential departmental data as provided in section 817.5681, F.S.; 2.1.9 Implement at Business Associate's own cost measures deemed appropriate by the Department to avoid or mitigate potential injury to any person due to a breach or potential breach of personal and confidential departmental data; 2.1.10 Take immediate steps to limit or avoid the recurrence of any security breach and take any other action pertaining to such unauthorized access or disclosure required by applicable federal and state laws and regulations regardless of any actions taken by the Department ; 2.1.11' In accordance with 45 CFR 164.502(e)(1)(ii) and 164.308(b)(2), if applicable, ensure that any subcontractors that create, receive, maintain, or transmit protected health information on behalf of the business associate agree to the same restrictions, conditions, and requirements that apply to the business associate with respect to such information. Business Associate's must attain satisfactory assurance in the form of a written contract or other written agreement with their business associate's or subcontractor's that meets the applicable'requirements of 164.504(e)(2)that the Business Associate or Subcontractor will appropriately safeguard the information. For prior contracts or other arrangements, the provider shall provide written certification that its implementation complies with the terms of 45 CFR 164.532(d); 2.1.12 Make available<protected health information in a designated record set to covered entity as necessary to satisfy covered entity's obligations under 45 CFR 164.524; 2.1.13 Make any amendment(s)to protected health information in a designated record set as directed or agreed to by the covered entity pursuant to 45 CFR 164.526, or take other measures as necessary to satisfy covered entity's obligations under 45 CFR 164.526; 2.1.14 Maintain and make available the information required to provide an accounting of disclosures to the covered entity as necessary to satisfy covered entity's obligations under 45 CFR 164.528; 48 KPZ06 2.1.15 To the extent the business associate is to carry out one or more of covered entity's obligation(s) under Subpart E of 45 CFR Part 164, comply with the requirements of Subpart E that apply to the covered entity in the performance of such obligation(s); and 2.1.16 Make its internal practices, books, and records available to the Secretary of the U.S. Department of Health and Human Services for purposes of determining compliance with the HIPAA Rules. Section 3. Permitted Uses and Disclosures by Business Associate 3.1 The Business associate may only use or disclose protected health information covered under this Attachment as listed below: 3.1.1 The Business Associate may use and disclose the Department's PHI and/or ePHI received or created by Business Associate (or its agents and subcontractors) in performing its obligations pursuant to this Attachment. 3.1.2 The Business Associate may use the Department's PHI and/or ePHI received or created by Business Associate (or its agents and subcontractors)for archival purposes. 3.1.3 The Business Associate may use PHI and/or ePHI created or received in its capacity as a Business Associate of the Department for the proper management and administration of the Business Associate, if such use is necessary (a)for the proper management and administration of Business Associate or(b)to carry out the legal responsibilities of Business Associate. 3.1.4 The Business Associate may disclose PHI and/or ePHI created or received in its capacity as a Business Associate of the Department for the proper management and administration of the Business Associate if(a) the disclosure is required by law or(b)the Business Associate (1) obtains reasonable assurances from the person to whom the PHI and/or ePHI is disclosed that it will be held confidentially and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person and(2) the person agrees to notify the Business Associate of any instances of which it becomes aware in which the confidentiality and security of the PHI and/or ePHI has been breached. 3.1.5 The Business Associate may aggregate the'PHI and/or ePHI created or received pursuant this Attachment with the PHI and/or ePHI of other covered entities that Business associate has in its possession through its capacity as a Business Associate of such covered entities for the purpose of providing the Department of Children and Families with data analyses relating to the health care operations of the Department (as defined in 45 C.F.R. §164.501). 3.1.6 The Business Associate may de-identify any and all PHI and/or ePHI received or created pursuant to this Attachment, provided that the de-identification process conforms to the requirements of 45 CFR § 164.514(b). 3.1.7 Follow guidance in the HIPAA Rule regarding marketing, fundraising and research located at Sections 45 CFR§ 164.501, 45 CFR § 164.508 and 45 CFR § 164.514. 49 KPZ06 Section 4. Provisions for Covered Entity to Inform Business Associate of Privacy Practices and Restrictions 4.1 Covered entity shall notify business associate of any limitation(s) in the notice of privacy practices of covered entity under 45 CFR 164.520, to the extent that such limitation may affect business associate's use or disclosure of protected health information. 4.2 Covered entity shall notify business associate of any changes in, or revocation of, the permission by an individual to use or disclose his or her protected health information, to the extent that such changes may affect business associate's use or disclosure of protected health information. 4.3 Covered entity shall notify business associate of any restriction on the use or disclosure of protected health information that covered entity has agreed to or is required to abide by under 45 CFR 164.522, to the extent that such restriction may affect business associate's use or disclosure of protected health information. Section 5. Termination' 5.1 Termination for Cause 5.1.1 Upon the Department's knowledge of a material breach by the Business Associate, the Department shall either: 5.1.1.1 Provide an opportunity for the Business Associate to cure the breach or end the violation and terminate the Agreement or discontinue access to PHI if the Business Associate does not cure the breach or end the violation within the time specified by the Department of Children and Families; 5.1.1.2 Immediately terminate this Agreement or discontinue access to PHI if the Business Associate has breached a material term of this Attachment and does not end the violation; or 5.1.1.3 If neither termination nor cure is feasible, the Department shall report the violation to the Secretary of the Department of Health and Human Services. 5.2 Obligations of Business Associate Upon Termination 5.2.1 Upon termination of this Attachment for any reason, business associate, with respect to protected health information received from covered entity, or created, maintained, or received by business associate on behalf of covered entity, shall:' 5.2.1.1 Retain only that protected health information which is necessary for Business Associate to continue its proper management and administration or to carry out its legal responsibilities; 5.2.1.2 Return to covered entity, or other entity as specified by the Department or, if permission is granted by the Department, destroy the remaining protected health information that the Business Associate still maintains in any form; 5.2.1.3 Continue to use appropriate safeguards and comply with Subpart C of 45 CFR Part 164 with respect to electronic protected health so KPZ06 information to prevent use or disclosure of the protected health information, other than as provided for in this Section, for as long as Business Associate retains the protected health information; 5.2.1.4 Not use or disclose the protected health information retained by Business Associate other than for the purposes for which such protected health information was retained and subject to the same conditions set out at paragraphs 3.1.3 and 3.1.4 above under "Permitted Uses and Disclosures By Business Associate" which applied prior to termination; and 5.2.1.5 Return to covered entity, or other entity as specified by the Department or, if permission is granted by the Department, destroy the protected health information retained by business associate when it is no longer needed by business associate for its proper management and administration or to carry out its legal responsibilities. 5.2.1.6 The obligations of business associate under this Section shall survive the termination of this Attachment. Section 6. Miscellaneous 6.1 A regulatory reference in this Attachment to a section in the HIPAA Rules means the section as in effect or as amended. 6.2 The Parties agree to take such action as is necessary to amend this Attachment from time to time as is necessary for compliance with the requirements of the HIPAA Rules and any other applicable law. 6.3 Any ambiguity in this Attachment shall be interpreted to permit compliance with the HIPAA Rules. 51 KPZ06 grant Agreement#KPZ06 Amendment#0001 Date: 06/01/2013 THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families,hereinafter referred to as the "Department!'and Monroe County, hereinafter referred to as the"Recipient,"amends Grant Agreement KPZ06. 1. Page 4,Standard Grant Agreement, Section I1,paragraph A. (1), is hereby amended to read: (1) The Department shall provide financial assistance to the Recipient in an amount not to exceed $111,608.00, in accordance with the deliverables indicated in the Recipient's Project Summary, Attachment L `The'State of Florida's obligation to pay this amount is contingent upon an annual appropriation by the Legislature and the availability of funds. The Department shall reimburse the Recipient on the basis of monthly Tequests for payment submitted to the grant manager- using Attachment V, Request fbr. Reimbursement. The Recipient shall provide records to the Department evidencing that all funds provided by this agreement have been used for the purposes, and in the amounts, described in the Recipient's proposed budget. The Recipient shall vary from the Budge4 Attachment VI,only with the prior written consent of the Department which must be obtained in each separate instance. Upon change of representatives (names, addresses, telephone numbers and e-mail addresses) by either party, notice shall be provided in writing to the other party and the notification attached to the originals of this agreement. The Recipient shall promptly return to the Department any overpayments due to unearned fiends, disallowed-or ineligible expenditures, or accounting or record keeping errors. The Recipient shall return such excess fiends immediately upon discovery by it or its employees or upon receiving written notice from the Department. 2. Page 6, Attachment i, Project Summary, is deleted in its entirety and Revised Page 6, Revised Attachment 1,Project Summary,dated 6/01/2013, is inserted in lieu thereof and attached hereto. 3. Page 45, Attachment V, Request for Reimbursement, is hereby deleted in its entirety and Revised Page 45, Revised Attachment V, Request for Reimbursement, dated 6/01/2013,is inserted in lieu thereof and attached hereto. 4. Page 46,.Attachment VI, Budget, is hereby deleted in its entirety and Revised Page 46, Revised Attachment VI, Budget Form, dated 6/1/2013, is inserted in lieu thereof and attached hereto. mn Grant Agreement##KPZ06 Amendment#0001 Date: 06/01/2013 This amendment shall begin on June 1,2013,or the date on which the amendment has been signed by berth parties,whichever is later. All provisions in the grant agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the grant agreement. This amendment and all its attachments are hereby made a part of the grant agreement. IN WITNESS THEREOF,the parties hereto have caused this five(5)page amendment to be executed by their officials thereunto duly authorized. PROVIDER; STATE OF FLORIDA MONROE COUNTY. DEPARTMENT OF CHILDREN AND FAMILIES ll SIGNED / SIGNED NAME: George R.Neugent NAME: Esther Jacobo TITLE: Mayor TITLE: Regional Managing Director DATE; <�- !9 2 a t 3 r DATE; — FEDERAL D NUMBER: 59-6000749 M© C LINTY AT7 EY PR }VED AS TO FORM P I ©v AS TO AL SUFFICIENCY i r PE RO J. NAt ASS A RNE �e Regia al Counsel` '?ate _w Date FW/' ESQ 2 MAY 2 4 2013 4. Revised Attachment 1 Project Summary Grant# KPZ06 Provider Monroe County(Social Services) 11100 Simonton Street Key West, Florida 33040 Grant Period December 1, 2012—June 30, 2014 Project Activities • Assist with past due rental and/or utility assistance • Assist with short-term rental and/or utility assistance • Assist with other relocation costs such as security deposits • Case management and overall administrative oversight of the project, including support of the.Horeless Management Information System (HMIS) Project Outcome ` 47 households will be served Project Performance . Reduce the number of households with children,bath sheltered and Measures unsheltered, in the Continuum of Care • 50%of households served will remain in permanent housing six months after the last assistance has been provided Project Budget Rapid Re-Housing Rental Assistance $ 1,000 Financial Assistance Costs $ 3,000 Services Costs` $ Homeless Prevention Rental Assistance $ 91,258 Financial Assistance Costs $ 6,750 Services Costs $ 5,600 HMIS $ 1,500 Administrative Costs $ 2,500 Total Budget $111,608 Project Match 100%/$111,608—can be cash or in-kind services, reported quarterly G Project Reporting . Monthly Activity Report to be submitted to contract manager with each invoice • Quarterly Status Report due to contract manager and Office on Homelessness by the 15"'day following the end of the quarter 06/01/2013 Revised 06 REQUEST FOR REIMBURSEMENT REVISES} ATTACHMENT V Agency: MOROE COUNTY 500 Whitehead Street Key West,FL 33040 Grant Period: 1210112012-613012014 Reimbursement Period: DESCRIPTION CONTRACT CURRENT YTD CONTRACT FUNDING EXPENDITURES EXPENDITURES BALANCE RAPID RE-HOUSING Rental Assistance $ 1,000.00 $ 1,000.00 Financial Assistance Costs $ 3,00000 $ 3,000.00 Services Costs $ - $ - HOMELESS PREVENTION Rental Assistance $ 91,258.00 $ 91,258.00 Financial Assistance Costs $ 6,750.00 $ 6,750.00 Services Costs $ 5,600.00 $ 5,600.00 HMIS $ 1,50000 $ 1,500.00 $ - ADMINISTRATIVE COSTS $ 2,500.00 $ 2,500.00 TOTAL $ 111,608.00 $ 111,608.00 By signing below,l certify this to be true and correct as reflected in our books and records. Prepared by: 611/2013_ Approved by: Revised 45 Revised Attachment VI b Emergency Solutions Grant Budget Form Prevention and Re-Housing Eligible Activity Grant $ Match $ 1. Rapid Re-Housing A. Rental Assistance $ 1,Ofl.flU 956.00 B. Housing Relocation and Stabilization i. Financial Assistance Costs 3,000.00 $ 581.00 ii Services Costs $ 13,570.00 2. Homeless Prevention A. Recital Assistance $ 91,258.00 $111,608.00 B. ; Housing Relocation and Stabilization i.y Financial Assistance Costs $6,750.00 $ 15,000.00 i`t Services Costs $ 5,600.00 $24,430.00 ------------ 3. HMIS __..... ._...__.. A. Cost of contributing data to HMIS for Continuum of Care $ 1,500.00 $ 15,581.00 B. HMIS Lead Agency Costs for hosting and maintaining systemC. Victim Services provider costs for comparable _ database" 4. Administrative Casts [Cap 2.5%] A. Local government _. _ _ $ 2,500.00 $ 131,000.00 _. _o- B. Private non-profit organization - Not Allowed $ TOTAL_ BUDGET -$ 111,608.00 $ 312,726.00 06101/2013 Revised 46 � rtrr r, Rick Scott State of Florida Governor Department of Children and Families r. {w David E.Wilkins Secretary MEMORANDUM OF NEGOTIATION-KP206!Monr0e County Emergency Shelter Grant(ESG)Grant Agreement AMENDMENT#000i 1. Introduction A.Participants: Sheryl Graham,Social Services Director Kim Wean,Cats Coordinator Theresa Phelan,DCF Contrail Mang a.Meeting Date. May 17,2013 @ 9:30 AM C,Meeting Location: DCF Office,1111 126 Stteet,Key West,Florida 33040&via telephone 11.- Procurement Hlatory This ESG grant is awarded through a competitive process that began with Application Instrixtions issued by the DCF Cie on Homelessness. Applicator were reviewed,scores collected and averaged and than the final ranking was determined by the Offer on Hornlessness. Agreements are then managed at the regional level. 111. Naffifte Summary of the Negotiations Monroe County is successfully administering these homeless Prevention funds. Through circumstances beyond their W*d,staff at Star of the Sea Foundation,another Prevention provider in the Keys,is unable to continue with their project and has requested that the balance be managed by Arkmroe County. The Office on Homelessness has determined this to be appropriate,and thus the grant agreement with Monroe County will be increased by$11,608. These additional funds must be spent by June 30, 2013 and the match requirement will increase by the arrtcutnt of the additional funds,to$111,608. Ill. Conclusion This prevention giant wilt cow the peried from December 1,2012 through June 30,2014. Tote grant funding is now$111,608,$71,608 for FY 2012-2013 and$40,000 for FT 2013-2014. VI. Sign Provider Signature � — ..._ Department Signature Title: Tide:Contract Manager Date:_ 4— Date:— / '_ / 1 Mission:Protect the Vulnerable,Promote Strong and Economically Self-Sufficient Families. and Advance Personal and Family Recovery and Resiliency BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Dom' l 112 (2 Division:-- 'Adnnnistrator Bulls Item: Yes X No Department::Social '' es Staff Contact Person: Sheryl Grat+� AGENDA ITEM WORDING. Approval of Florida Grant Aft#�,Emergency Department and Families'Standard c3'Shelter Grant formerly known as:as:201 2pi 1;Solicitation#GPZ06 between Monroe Coup �Gyehtion Grant B Services/Social Services)and the State of Florida, of County Commissioners(Community Department of Children.and Families. ITEM BACKGRO=Ewge�=Xy Aoval of Florida Department of Children and FamiIi Agreement#KP?A6Shelter Grant{FSG)will provide es Standard Grant individuals to regain stability in permaztent housing p funds to assist eligible famines sand homelessness.The Emergency Shelter Grant 2Ul l was forller d 9/I}cing a pausing crisis and/or PREVIOUS RELEVANT BOCC AC'TiON:n/a CO TRACTIAGREEMENT CIIIANGFSs New Agreenient STAFF RECOM11 NDATIONS:Approval TOTAL COST:$100,000 BUDGETED: Yes _X No COST TO COUNTY:$300,000'in hind(match required) funds SOURCE OF FUNDS:Grant REVENUE PRODUCING-' Yes NIA_ Na_ AMOUNT PER: MONTH; APPROYE1l BY: Cry qtt .t Y DM13IPurchasing— Risk Management�.� . DOCUMENTATION: Included X Not Required To Follow DISPOSITION: AGENDA ITEM# Revised R/b6 f MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: State of Florida,Department of Contract: KPZ06 Children and Families Effective Date: I2/1/2012 Expiration Date: 06/30/2014 Contract Purpose/Description: Approval of Florida Department of Children and Families Standard Grant Agreement#KPZ06,Emergency Shelter Grant between Monroe County Board of County Commissioners (Community Services/Social Services)and the State of Florida,Department of Children and Families. Contract Manager: Sheryl Graham 4592 Social Services/Stop 1 (Name) (Ext.) (Department/Stop#) For BOCC meeting on 11/20/2012 Agenda Deadline: 11/612012 CONTRACT COSTS [Budgeted? otal Dollar Value of Contract: approx.$100,000 Current Year Portion:$_ Yes X No Account Codes: County Match:$300,000 Additional Match: - - - Total Match$300,000 ADDITIONAL COSTS Estimated Ongoing Costs:$ /yr For: (Not included in dollar value above) (e. .Maintenance,utilities,ianitotial,salaries,etc) CONTRACT REVIEW Changes Ii Date Out Date In NrN0 Re ewer ' Division Director jj l l t / Yes Risk Management Yes t o O.M.B./Purchasing es County Attorney t Yes No 1( Comments: OOKI"B Form Revised 2!27/41 MCP#Z