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Item C31 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 17, 2013 Division: Public Works/Engineering Bulk Item: Yes X No _ Department: _Project Management Staff Contact Person/Phone#: David R. Hill X4307 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There was one change order considered and approved by the County Administrator and/or Deputy Administrator for the period beginning August 1, 2013, and ending August 31, 2013 at no additional cost. There were no change orders denied. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non-cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 C Y 0 � O Oj U � Q. aY E N � 'Q�V W N W C N a+ E U PC w E-0 U N v O0o :V a 3 cx 0 > O W p n W Q. Q W M W W O co fA C o U OM aH � a M M rn N O o z 1 Z w ° p Cc a C w� N ui � 0 z D0 c a00 CD 0 UV � E W _ I- o N U H = o.� m � z00 .� W LLL ~ � Z W o a � O Co z f!� U o O ~ M U c a� Ey E U n u cn p, 'n E U 0 Q r v e ONwE CouNTYIENGINEERING/ PROJECT MANAGMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO:3 A©A Compliance Segment#J3 INITIATION DATE: 07125113 TO CONTRACTOR; CONTRACT DATE:August 15,2012 Pedro Falcon Electrical Contractors,Inc. 31160 Avenue C Sig Pine Key,Ft 33043 The Contract Is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)............................................$259,833.36 Net change by previously authorized Change Orders............ ......... ...........................$ (13,246.36) The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$246,588.00 The(Contract Sum)(Guaranteed Maximum Price)will be(Increased)(demased) (unchanged)by this Change Order.......$ 0.00 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.......$246,588.00 The Contract Time will be(ncreased)(decreased)(unchanged)by.................................. 82 days The date of Substantial Completion as of the date of this Change Orderr'Iss......................October 12,2013 Detailed description of change order and justification: oEj-dbal a cost time extension of 62 da M from August 11,2013 to Sea JM&M 12 2043 for sub 0affal comp/etlon Final comak on shall be within 31 days fhereafteri but no lamer than NJovember 11,Z013. Eontractor requests addiffonal flare to ggal&ta#t�elr work Iri coordinabon wilt varlous faclWes schedules to m101ze the impact on the orations of-the Ji3cflfties This change Order is D 00°k of the original contractnrli& Not vaild until signed by Owner Architect a(applicable).and Contractor CONTRACTOR: 0.-1 Pedro Fal n Electrical C° tractors, Ina. Dat DIRECTOR PROJECT MANAGEMENT. ~ avid"R.Hill' Date DIRECTOR PUBLIC WORKS/ENG: evi"on -- Date COUNTY/DEPUTY ADMINISTRATOR: Ro n Gastesi eb4Fedo�k Date d Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: A no cost time extension is required of 62 days, from August 11, 2013 to October 12, 2013. • Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes❑ No If no,explanation of why: There is no Project Architect hired by Monroe County on this project. • Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: Pe dro Falcon qF lectrical Contractors, Inc. 31160 Avenue C,Big Pine Key,FL 330434516 (305)872-2200•Fax(305)872-2219-falconel@bellsouth.net CGC1507617 /EC0001491 / EC13003416 Request for Change Order 02 August 201.3 Project: ADA Segment Three Change Order Request No: Three Description: No Cost Time Extension Pedro Falcon Electrical Contractors. Inc. is requesting a no cost change order for a time extension to the Contract in order to coordinate our work with various facilities schedules and coordinated shut downs to minimize impact to the facilities operations. NetAmount of Request for Change Order:...................................................$0.00 Additional Time Requested for Change: 62 Calendar Days Respectfully Submitted, Ken Bygler Project Manager Industrial • Commercial -Institutional • Utility Established 1985 MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: August 7, 2013 RE: Change Orders Attached is proposed change order for Pedro Falcon Electrical Contractors, Inc. Change Order #3 for the ADA Compliance Segment #3 is for a No Cost time extension of 62 days changing the date of completion from August 11, 2013 to October 12, 2013. Final `completion shall be within 31 days thereafter, but no later than November 11, 2013. Contractor requests additional time to complete their work in coordination with various facilities schedules to minimize the impact on the operations of the facilities. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator intends to approve this change order on Thursday, August 8, 2013. Roman Gastesi County Administrator RG/ac Campo-Abra From: Cyr-Connie Sent: Wednesday,August 07, 2013 4:26 PM To: County Commissioners and Aides Cc: Campo-Abra Subject: Change Order for Pedro Falcon Electric Attachments: ChangeOrder3PedroFalconElectric.pdf Aide to Roman Gastesi,County Administrator e_r�v Monroe County IYoo Simonton Street,Suite 2-205 Key West,FL 33040 305-292-4443 305-292-4544 Fax i