Item C37 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17,2013 Division: Employee Services
Bulk Item: Yes X No _ Department: Risk Management
Staff Contact Person: Maria L. Slavik x3178
AGENDA ITEM WORDING: Approval to renew the insurance policy with Florida Municipal
Insurance Trust Agreement#386 to provide General Liability, Vehicle Liability and Public
Officials/Employee Practices Liability and authorize the Risk Management Administrator to sign the
Quote Acceptance Form to bind coverage.
ITEM BACKGROUND: The policy provides insurance coverage for sums which the County may
become legally obligated to pay as a result of bodily injury,property damage, or personal injury arising
out of its operations. The policy also provides for reimbursement percentage of legal fees incurred in
the defense of criminal, civil or ethics proceedings.
PREVIOUS REVELANT BOCC ACTION: Coverage was previously bid in 2011. The BOCC
approved the last renewal with FMIT on September 21, 2012.
CONTRACT/AGREEMENT CHANGES: The League has slightly modified the coverages for the
2013/14 policy period however none of the changes are viewed as being significant.
STAFF RECOMMENDATIONS: Approval to accept proposal from Florida League of Cities at a
cost of$217,933 to be paid in quarterly installments for the period of October 1, 2013 to September
30, 2014. This represents an increase in premium of$11,976 (5.8%).
TOTAL COST: $217,933 BUDGETED: Yes X No
COST TO COUNTY: 217 933 SOURCE OF FUNDS: Internal Service Fund
Primarily Ad Valorem
REVENUE PRODUCING: Yes— No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FMIT#386 Co Contract#
Effective Date: 10/1/2013
Expiration Date: 9/30/2014
Contract Purpose/Description:
General Liability Insurance Renewal
Contract Manager: Maria Slavik 3178 Risk Management #7
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 9/17/13 Agenda Deadline: 9/3/2013
CONTRACT COSTS
Total Dollar Value of Contract: $ $217,933 Current Year Portion: $ 207,601
Budgeted? Yes® No ❑ Account Codes: 503-08502-530-450-
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes❑No
Risk Management Yes❑No❑
O.M.B./Purc asin I Yes No
County Attorney Yes❑No A1
p
Comments.
OMB Form Revised 2/27/01 MCP#2
I NTERISK CORPORATION
Consultants 1111 North Westshore Boulevard Suite 208
Risk Management Tampa, Fl-33607-4711
Employee Benefits Phone(813)287-1040
Facsimile (813)287-1041
August 19,2013
Ms.Maria Slavik,CPM
Risk Administrator
Monroe County
1100 Simonton St.
Suite 268
Key West,Florida 33040
Subject- Renewal of Liability Insurance
Dear Maria:
The County's Excess Liability policy expires on October 1,2013. The policy,provided by the Florida
Municipal Insurance Trust(Florida League of Cities),provides the following coverages:
➢ Commercial General Liability
➢ Business Automobile Liability
➢ Public Officials and Employment Practices Liability
➢ Automobile Physical Damage for selected vehicles
An overall limit of$5 Million applies to the Commercial General Liability,Business Automobile Liability and
the Public Officials and Employment Practices Liability coverages. A$200,000 Self Insured Retention
(Deductible) applies to each claim. The County's Automobile Physical Damage coverage provides coverage
on an Actual Cash Value (ACV) basis and each claim is subject to a$1,000 deductible. The annual premium
for the County's current policy(10/1/12 to 9/30/13)is$205,957.
The Florida League of Cities has offered to renew the County's policy for the 10/1/13 through 9/30/14
policy period for an annual premium of$217,933. This represents an increase in the premium of$11,976
(5.8%). While the League has slightly modified their coverages for the 2013/14 policy period,none of the
changes are viewed as being significant. The 5.8%increase is will within the 10%increase we are seeing for
the Liability renewals of other clients.
It is recommended that the County renew its Excess Liability policy for the 2013/2014,policy year with the
moll MU-r1idpa1Th9bfahc6Trust as being eing proposed y die Florid.League 6f Cities.
Please give me a call if you have any questions or wish to discuss this issue in more detail.
Cordially,
INTERISK CORPORATION
Xg
Sidney G.Webber
CPCU,ARM
CC: Teresa Aguiar