3rd Change Order 08/29/2022 w BOARD OF COUNTY COMMISSIONERS
County of' Monroe Mayor David Rice,District 4
The Florida Keys � � � Mayor Pro Tem Craig Cates,District 1
G Michelle Coldiron,District 2
James K.Scholl,District 3
Holly Merrill Raschein,District 5
Memorandum
DATE: 08/26/2022
TO: BOCC
Kevin G.Wilson, P.E.
FROM: Kevin G. Wilson, P.E. 2022.08.26 16:42:43
-04'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order#2 for the East Martello Museum Window & HVAC Upgrades
project. This change order increases the final contract sum by$5,287.79. The substantial completion
date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority on Monday,
August 29, 2022.
MONROE COUNTYANGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
East Martell® Museum Win w& HVAC Upgrades CHANGE ORDER NO: 03
INITIATION DATE: 08/02/2022
CONTRACT DATE: 10/20/2021
TO CONTRACTOR:
Sea Tech of the Florida Keys
131 Palomino Horse Trail
Big Pine Key, FL, 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum price)......................................... $221,515.00
Net change by previously authorized Change Orders....................................................... $102,313.80
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was......... $323,828.80
The (Contract Sum) (Guaranteed Maximum Price)will be (increased (decreased)
unchanged) by this Change Order................... $5,287.79
The new Cqontract Sum)(Guaranteed Maximum Price) including this Change Order is.... $329,116.59
The Contract Time will be (increased) (decreased) (unchanged) by ............................ ma
The date of Substantial Completion as of the date of this Change Order is ................... 08/30/2022
Detailed description of change order and justification:
While implementing the electrical connections for the new HVAC systems at the East Martello Fort, we
encountered a discrepancy in the available breaker box voltage. This change order is to purchase and
install three "buck boosters"to accommodate lowering our HVAC connection voltage to 208 volts, There
is remaining TDC Grant money to fund this Change Order, These additional materials can arrive in 1-2
weeks and work can be completed before the end of September(when the TDC grant funds expire), The
substantial completion date remains 813012022,
Change order is 0,02Y. of original contract Lrice,
F
`
Not valid u Contractor 7
ARCHITECT: David Salay 8/24./22
Bender&Associates, Architec s Date
CONTRACTOR: 88�1122 55//�2222
Florida
SeaTech nda ys Date
Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Cary Knight Date:2022.08.26 14:04:52-04'00'
Cary Knight Date
I Kevin G.Wilson,P.E.
V
COUNTY/ASSISTANT ADMINISTRATOR: 2022.08.29 16:48:24-04'00'
Roman Gastesi Date
Kevin Wilson
Change Order Aftachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes E No ❑
If Yes, explanation: The established breaker box is originally configured to not connect to the new
HVAC system, so these 208v adapters are required. These were not included in the original design
specifications of this project.
• Change Order was included in the original specifications. Yes ❑ No E
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No E
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes E No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No E
Should a claim under the applicable professional liability policy be made? Yes ❑ No E
Explain: Function of this HVAC equipment recommends a 208/230v connection. There was no error in
design.
51(Z' Co`�;h 0`1 Nkpo I n c 0
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
August 1, 2022
Monroe County Public Works & Engineering
Project Management Department
Office: (305)295-4338
Cell: (305)850-8124
Attn: Rob Tudor, Contract Manager
Re: East Martello HVAC &Window project
Subject: Change Order 403 —HVAC Buck Boosters
We hereby propose to furnish materials, equipment and perforrn the labor necessary to provide and install
I-Sq D 240v Primary/208v Secondary 3.74kva NEMA 3R Buck Booster, /4"car flex/fittings, spring
nuts/hardware, 412 branch/grounding conductors, (AHU on West side)and provide and install
2-Sq D 240v Primary/208v Secondary 11.23kva NEMA 3R Buck Boosters, '/4"car flex/fittings, spring
nuts/hardware, 48 branch/grounding conductors, (Condensers on West side)
CONTRACTOR EXPENSES/DIRECT COSTS
UNIT 5%
ITEM DESCRIPTION UOM QTY PRICE SUBTOTAL(S) 5%O/H 5%P MGMT TOTALS
Sea Tech Site Supervision HR 8 $65.00 $520.00 $0.00 $0.00 $520.00
Sea Tech $0.00 $0.00 $0.00
Subtotal $520.00 17 $0.00 .00 $520.00$0
SUBCONTRACTOR WORK
UNIT 5%
ITEM DESCRIPTION UOM QTY PRICE SUBTOTAL(S) 5%O/H 5%P MGMT TOTALS
Electrical work associated with AC
Nearshore systerns per plans LS 1 $4,430.00 $4,430.00 $221.50 $4,651.50
LS' 1 $0.00 $0.00 $0.00
$4,430.22__L_ $221.50 $4,651.50
—P/P BOND
ITEM DESCRIPTION TOTALS
P&P Bond @ 2.5% $116.29
Subtotal $116.29
Overhead at 5% $0.00
Profit at 5% $0.00
Management at 5% $221.50
Taxes $0.00
CHANGE ORDER GRAND TOTAL $5,287.79
Page 1 of 3
All costs to provide the changes as described in this document is to be completed in a substantial
workmanlike manner for the sum of
Five Thousand, Two Hundred Eighty-Seven 79/100 Dollars............$5,287.79
Progress Payments upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become in extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA 'I'ECfj,
INC. Note- This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. payment will be made as outlined above.
Signature Date
Page 2 of 3
Nearsitore Hectric, inc,
State Certified Electrical Contractor
#E('13001186
0%,ner:,Veatech Scope of Work
Phone: (305)304-8406—E-mail: RyonL(q)cox Job#210802
Project. PCO 44 HVA C Buck Boosters PCO 44
Project Address: 3501,V Roosevelt Blvd Confidential
Ke.y West, FL 33040
August I,2022
To all concerned,
We are pleased to offer YOU Our Proposal for the electrical work required at 3501 S Roosevelt Blvd at East Martello
Museum in Key West Florida.All work performed by Nearshore Electric,Inc. shall conform to Current codes,
rCgLfatiOnS,and project specifications.All work performed by Nearshore Electric,Inc. shall be warranted for a period
of one year.'the following breakdown describes the items and services that Nearshore Electric,Inc.shall provide as
well as any CXCIUSiOn from Our scope of work.
INCLUDED IN PCO#4:
11 Provide and Install'/4"carflex/fittings,spring Mits/hardNvare,#12 branch/grOUnding conductors,and I-Sq 1)
240v Primary/208v Secondary 3.74kva NEMA 3R Buck Booster(ARU on West side)
U Provide and install'/4"cartlex/fittings,spring Mits/hardware,#8 branch/grOUnding conductors,and 2-Sq 1)
240v Primary/208v Secondary 11.23kva NEMA 3R Buck Boosters(Condensers on West side)
+ Workers Comp/General Liability Insurance
+ 'faxes/Warranty
EXCLUDED FROM BID:
+ HVAC Equipment/Components and LV Control Wiring
+ Any Scope of work not clearly shown on drawings or within the bid do(AlfuCmS and/or specifications is not
included in this proposal
PCO#4 Summary:
Materials...........................$3,530.00
Labor................................S 900.00
We propose to furnish material and labor,complete in accordance with the above specifications,for the lump SLun of:
Four Thousand Four Hundred Thirty�Dollars,and 00/100......................................... S4,430.00
Authorized Signature Date 8/1/2022
Kevin Adams—Estimator
Acceptance of proposal:
I understand that lain bound to this agreement to pay the balance upon completion of work.I further understand rind agree that wry
cost incurred by Nearshore Electric,Inc.caused by collection action on my account,including altomey's fees,court cost and interest
due to delinquency,or returned check fee($50.00)will be my responsibility and will be paid as part of my balance.If this is
corporation,the undersigned agrees to be personally responsible for any purchases made by the corporation pursuant to this
agreement The above price,specifications and conditions are satisfactory rind are hereby accepted.You are autfiorized to do work as
specified.Payment will be made as outlined above.Any purchases made ivitti credit card will incur 2%surcharge.Purchaser agrees
all materials to remain seller's possessions until paid in full.
OAvner's Signature Date
Proposalis good for 30 days and is subject to increase due to COVID-19
IPrice Volatilitir and Increased Costs i)ue to COVIi)-f 9:The parties acknowledge that some of the materials and products to be used and installed in
the construction of this project may become unavailable,delayed in shipment,and/or subject to price increases due to circumstances beyond the
control of the contractor,including the COVID-19 pandemic.If a specified product is unavailable or shipment is delayed,contractor shall provide
written notice and shall be afforded additional time and substitute products may be considered.If there is an increase in price of materials,
equipment or products between the date of this contract and the time when the job is ready for installation of the affected rriaterial(s),the amount of
this contract shall be increased to reflect the additional cost to obtain the materials,provided that the contractor gives the owner/general contractor
written notice and documentation of the increased costs
5680 1st Aveime#5 —Stock Island— FT—33040—Pholic (305) 294-3991—Fax (305)294-3043 —Nears]iore@bellsi)LA1 i,1 i el