Item C17 C.17
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: C.17
Agenda Item Summary #11022
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: John Quinn 3052924464
N/A
AGENDA ITEM WORDING: Request for Expenditure for Federal Equitable Sharing Funds for
FY2022.
ITEM BACKGROUND: Approval of a request for Asset Forfeiture Funds to be used for the
purchase of a Portable X-Ray System to assist officers in law enforcement situations.
PREVIOUS RELEVANT BOCC ACTION:
At the September 16, 2020, the BOCC approved a budget amendment to accommodate the new
directive issued by the Department of Justice and the Department of Treasury to transition the
Sheriffs equitable sharing accounts to the county finance offices.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FY22-1023 Portable X-Ray System
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: $49,950.00
Current Year Portion:
Budgeted: Yes
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C.17
Source of Funds: Fund 162—Law Enforcement Trust Fund
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Tina Boan Completed 08/31/2022 8:33 AM
Lindsey Ballard Completed 08/31/2022 11:59 AM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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MONROE COUNTY SHERIFF'S OFFICE
REQUEST FOR ASSET FORFEITURE FUNDS FY22-1023
Requestor's Name: Department: Administration Phone Number: 305-292-7090
Chief Mike Rice
Fax Number 305-292-7070
Item(s)/Initiatives Requested:
Portable X-Ray System
Description of How This Request Will Benefit Law Enforcement Efforts:
Assist officers in law enforcement situations CN
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Cost of Item(s)/Initiatives(To include shipping and any other ancillary costs):
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$49,950.00
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Detail other funding sources explored to fund this initiative(this explanation should include a statement
regarding the requestor's existing budget and all other options explored):
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None available at this time
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Timeframe to Integrate Items/Initiatives Into the Law Enforcement Effort:
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C.17.a
Approval of Chain of Command:
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Requester: ............... Printed Name: Date
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Lieutenant: Printed Name:
Captain:_____ Printed Name: Date: ................
Printed Name: Date: �!'7
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Colonel: ___- Printed Name*/c
Comments:
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Finance Director: Date:
Approval [--,] Denial [ U)
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Comments Regarding Decision:
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General Counsel: Date:
Approval Denial
Comments Regarding Decision: CL
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Statement By Chief Law Enforcement Officer: E
Signature:........... Date:
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Prepared by SharpLogixx,L C
For Expires: 10/7/2022
Monroe County Sheriffs Office FL
29950 Overseas Hwy
Cudjoe ley FL 33042
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if you have questions regardling this quotation, contact:
iBeunjarnin C Klein i Marketing and Sales Coordinator i 877-6 '-386,,6 ext.33 )be kffeia Amartray►v9ie1'Qn ccam �
Thank you for your business!
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1 F1417V2?t RV 1417 Extreme 2x: Complete Fartataie X-Ray 41 ,9q.gq 49,9q.00 U)
ystern lncluiding 14x17'r H� imaging F'anel, hmlil-t�radle
Controller, Wireless/Wired Communications„ Accessories,
and SmartRayV'ision EOD Software packed in a
ruggedized shipping case. Includes 2-year system
warranty and 1-year battery warranty
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Subtotal $49,950,00
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Berry Compliance Yes
All components are Country of Origin =USA
Lead time=3-6 Weeks
Terms=Net30
Shipping CCNUS only
Purchase Order should be sent to:
SharpLogxx, LLC
Attn:Robin Pfaff
rpfbfffshrplogixx.com
340 North Broadway, Suite 35
Green Say,WWI 54303
Packet Pg. 619
Guide to Equitable Sharing 115
...........
d. Law enforcement equipment—Costs associated with the purchase, lease,maintenance
(including repairs or service agreements),or operation of law enforcement equipment for use
by law enforcement personnel that supports,law enforcement activities. Examples include
furniture,file cabinets,office supplies,telecommunications equipment,copiers,safes,fitness
equipment,computers, computer accessories and software,body armor, uniforms,firearms,
radios,cellular telephones, electronic surveillance equipment,vehicles(e.g.,patrol and
unmarked vehicles), and animals,and animal-related expenses.
e. Joint law enforcement/public safety operations—Costs associated with the purchase of C14
multi-use equipment and operations used by both law enforcement and non-law enforcement N
personnel. Examples include 911 call center equipment,defibrillators,search and rescue
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boats, aircraft, and diving equipment. These expenditures are,exempt from the pro-rata
calculation. This provision does not include equipment to be used solely by non-law u_
enforcement personnel,such as fire and EMS vehicles,
f. Contracts for services—Costs associated with a contract for a specific service that
supports or enhances law enforcement is permitted. Examples include translation and
language assistance services,staffing and feasibility studies,auditor to perform an audit
of equitable sharing funds,subject matter expert,grant writer,or software developer.
Employment-related contracts or contracts involving inherently law enforcement functions
are prohibited. Examples include hiring an attorney,investigator,or civilian personnel to
perform tasks typically or previously performed by agency or jurisdiction personnel., Under E
no circumstances should a contract for service be entered into where the payment of that 2
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service is based on,a percentage of the seizures and forfeitures of the law enforcement agency
g. Law enforcement travel and per diem—Costs associated with travel and transportation to
perform or in support of law enforcement duties and activities. All related costs must be X
in accordance with the jurisdictions per them policy and must not create the appearance of
extravagance or impropriety,
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h. Law enforcement awards and memorials—Costs associated with the purchase of plaques,
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certificates,and challenge coins for law enforcement personnel in recognition of a law
enforcement achievement, activity, or training. Shared funds may not be used to pay awards N
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in the form of cash or cash equivalents or stored value cards. >_
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Shared funds may be used to pay the costs for commemorative plaques,displays,or
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memorials on law enforcement property that serve to recognize or memorialize a law
enforcement officer's contributions,such as a memorial plaque or stone in honor of an
agency's officers killed in the line of duty., The plaque,display, or memorial must not create <
the appearance of extravagance.
i. Drug,gang,and other prevention or awareness programs—Costs associated with
conducting law enforcement agency awareness programs, Examples include public service
announcements, meeting costs,motivational speakers,and items used or distributed by the
agency such as child identification kits and anti-crime items,literature,or software, See
Section V.B.Lk for supporting non-law enforcement agency community-based programs.
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