Item C19 C.19
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: C.19
Agenda Item Summary #11044
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou(305) 292-4549
None
AGENDA ITEM WORDING: Approval to reject all bids and issue a new RFP for Upper Keys
Landscaping Maintenance Services at County facilities due to several major irregularities. Funding
is Ad Valorem.
ITEM BACKGROUND: A Request for Proposals (RFP) for Upper Keys Landscaping
Maintenance at Multiple Locations was issued and the bids were opened virtually by the Purchasing
Department on August 22, 2022. Three (3) respondents submitted bids. A Selection Committee met
on August 26, 2022, to review the proposals. Prior to the Selection Committee meeting, it was
discovered during the legal review process that one (1) respondent had apparently submitted a
revised bid prior to the bid opening scheduled time and the Committee was advised of any
discrepancies. A recommendation was made based on the successful review and clarification of the
discrepancies by the legal department. IT was later unable to confirm receipt of the timely
submitted revised bid. Due to several irregularities, the County Attorney's office has recommended
that all bids be rejected and that the RFP be re-issued again. Staff seeks approval, therefore, to reject
the bids and re-advertise the RFP for the landscaping services.
PREVIOUS RELEVANT BOCC ACTION: None — prior BOCC approval to advertise the
Request for Proposals was not necessary since this is a previously approved service contract.
CONTRACT/AGREEMENT CHANGES:
Reject all bids for Upper Keys Landscaping Maintenance RFP opened 08/22/2022 and issue a new
RFP.
STAFF RECOMMENDATION: Approval to reject all bids and re-issue the RFP for Upper Keys
Landscaping Maintenance services.
DOCUMENTATION:
FINANCIAL IMPACT:
Packet Pg. 644
C.19
Effective Date: September 21, 2022
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: NA
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: Costs to re-advertise the
RFP.
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: Yes, when a contract is issued.
Additional Details:
N/A
09/21/22 001-20501 - FACILITIES MAINTENANCE $0.00
REVIEWED BY:
Patricia Eables Completed 09/06/2022 3:30 PM
William DeSantis Completed 09/06/2022 3:33 PM
Purchasing Completed 09/06/2022 4:03 PM
Budget and Finance Completed 09/06/2022 4:28 PM
Brian Bradley Completed 09/06/2022 5:01 PM
Lindsey Ballard Completed 09/06/2022 5:03 PM
Board of County Commissioners Pending 09/21/2022 9:00 AM
Packet Pg. 645