Item C23 C.23
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: C.23
Agenda Item Summary #11050
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: John Allen 7868473358
N/A
AGENDA ITEM WORDING: Approval to advertise for a Request for Proposals to select a point
of sales system for the purpose of making reservations for Monroe County use of properties and
rentals. In addition, the system will be used for recreation programs and other County program
payments.
ITEM BACKGROUND: A point of sales (POS) reservation software system will accept
reservations from customers. The purpose is to improve customer experience and increase customer
satisfaction. It will also make the process easier for staff and avoids customer wait time. The POS
system will also provide statistical and customizable reports. Other entities will be an integral part of
this process, including but not limited to, Information Technology, Risk Management, Library,
Facilities, and Clerk of the Circuit Court. It is believed that once the POS system is selected and
established that it can be made available for use by the various other departments.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 9/21/22
Expiration Date: N/A
Total Dollar Value of Contract: N/A
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C.23
Total Cost to County: Minimal costs for publication of the applicable advertising for the
Request for Proposals.
Current Year Portion: N/A
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: If the selected system provides for any penalty, then it could perhaps be
revenue producing,but only minor amounts.
N/A
REVIEWED BY:
Patricia Eables Completed 09/06/2022 4:04 PM
John Allen Completed 09/06/2022 4:26 PM
Purchasing Completed 09/06/2022 4:40 PM
Budget and Finance Completed 09/06/2022 4:57 PM
Risk Management Completed 09/06/2022 5:00 PM
Lindsey Ballard Completed 09/06/2022 5:02 PM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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