Item C29 C.29
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: C29
Agenda Item Summary #11062
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Laura White 3052896035
N/A
AGENDA ITEM WORDING: Approval of Region 6 Memorandum of Understanding (MOU). On
20th day of April, 2022, the E911 Board for the State of Florida approved the transfer of 911
Monroe County from Region 7 to Region 6 for the purpose of its participation in the 911 Region 6
Joint Regional Next Generation 911(NG911) Systems and Services project. This MOU will allow
Monroe County 911 to participate in Multi-year regional grant opportunities for substantial funding
of our 911 services in conjunction with Collier County, Desoto County, Hardee County, Hendry
County, Lee County, and Okeechobee County.
ITEM BACKGROUND: On 20' day of April, 2022, the E911 Board for the State of
Florida approved the transfer of Monroe County from Region 7 to Region 6 for the
purpose of its participation in the 911 Region 6 Joint Regional Next Generation
911(NG911) Systems and Services projects. The MOU is a requirement of the
State E911 Board to apply for regional, multi-year grant funding to support NG911
Systems and Services. This item will allow Monroe County 911 to participate in
multi-year regional grant opportunities for substantial funding of our 911 services
in conjunction with Collier County, Desoto County, Hardee County, Hendry
County, Lee County, and Okeechobee County.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
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C.29
Region 6 MOU
FINANCIAL IMPACT:
Effective Date: Pending approval from all Region 6 counties
Expiration Date: None
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of FundsN/ACPL• No
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
REVIEWED BY:
James Molenaar Completed 08/31/2022 2:40 PM
Purchasing Skipped 08/31/2022 11:26 AM
Budget and Finance Completed 08/31/2022 2:44 PM
Brian Bradley Completed 09/01/2022 1:43 PM
Lindsey Ballard Completed 09/02/2022 10:14 AM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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C.29.a
FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
MEMORANDUM S ( U)
REGARDING A JOINT REGIONAL NEXT GENERATION
II ROUTING PROJECT BETWEEN CHARLOTTE
COUNTYUN COMMISSIONERS,
COLLIERUNBOARD
COMMISSIONERS, DESOTOCOUNTY
COUNTY COMMISSIONERS, LA COUNTY
OF COUNTY COMMISSIONERS, A ECOUNTY
BOARDE , HENDRY
COUNTY 4 COUNTY COMMISSIONERS,
HIGHLANDS COUNTY A COUNTY e
COMMISSIONERS, COUNTY COUNTY
COMMISSIONERS, MONROE COUNTY
COUNTYCOMMISSIONERS, OKEECHOBEE
COUNTY ARD OF COUNTY COMMISSIONERS
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WHEREAS, this memorandum of understanding ("MOU") is made and entered into by and
between Charlotte County Board Of County Commissioners (hereinafter, Charlotte BOCC),
Collier County Board Of County Commissioners (hereinafter, Collier BOCC), Desoto County
Board Of County Commissioners (hereinafter, Desoto BOCC) Glades County Board Of County
Commissioners (hereinafter, Glades BOCC), Hardee County Board Of County Commissioners
(hereinafter, Hardee BOCC), Hendry County Board Of County Commissioners (hereinafter,
Hendry BOCC), Highlands County Board Of County Commissioners (hereinafter, Highlands
BOCC), Lee County Board Of County Commissioners(hereinafter, Lee BOCC),Monroe County
Board Of County Commissioners(hereinafter,Monroe BOCC),and Okeechobee Board Of County 0
Commissioners (hereinafter, Okeechobee BOCC) who desire to enter a Memorandum of
Understanding regarding the parties Joint Regional Next Generation 911 (NG911) Systems and 0
Services Project("Project").
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WHEREAS, the Board of County Commissioners listed in this agreement will be referred to
collectively as the "Parties" and individually referred to as a "Party".
WHEREAS, the Parties are authorized by 163.01, Florida Statutes, to enter into interlocal
agreements to cooperatively and efficiently use their powers to provide public services that will 0
advance the general health, safety and welfare of their respective citizens.
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WHEREAS, an MOU is a requirement of the State E911 Board to receive multiple year grant
funding to support NG911 Systems and Services.
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I. PURPOSE
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The Charlotte BOCC, Collier BOCC, Desoto BOCC, Glades BOCC, Hardee BOCC, Hendry <
BOCC, Highlands BOCC, Lee BOCC, Okeechobee BOCC, and Monroe County encompass a
portion of the 911 Region 6, as designated by the Florida Department of Management Services
(DMS)for the purposes of establishing regional 911 initiatives. Emergency incidents and disasters
do not recognize county boundaries. Additionally, the legacy routing of 9-1-1 calls,built around
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
landline telephone technology does not route cellular callers to the authorities based on their
physical location. A large majority of calls for assistance now come from cellular callers. This
MOU serves to further the 2019 legislative initiative of 1113 441 that subsequently created FS
365.177, "Transfer of[emergency] calls between systems." Each Party to this MOU recognizes
the need to move toward NG911and allow for improved 9-1-1 services across jurisdictional
boundaries. Each BOCC agrees to participate. This MOU will establish the framework through
which each Party will collaborate to implement the Project. Specifically,the Parties desire to plan, `�
operate and maintain a shared NG911 Network and critical components and services necessary to
ensure the most accurate and efficient routing of 911 calls. This may include,but is not limited to, t
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an Emergency Services IP Network (ESInet), Core Services, GIS data accuracy, GIS data
aggregation, and Cybersecurity. 0
IT. GRANT AWARD
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The Florida 911 State Grant Program allows for a five-year award for regional projects with the
provision of an MOU between the participating counties of that region. These state grants are
awarded to assist Public Safety Answering Points (PSAPs) in upgrading to NG911 capabilities.
The Florida E911 Board, as Grantor,will be distributing funds to qualifying local governments in .1
accordance with grant guidelines. Each party understands that it will be responsible for submitting _3
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a grant application and subsequent documentation for grant reimbursement. All the parties agree
to abide by the grant conditions.
111. REGIONAL COORDINATION .2
The parties agree to: 0
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A. Collaborate on NG911 requirements that ensure maximum levels of interoperability 0
through involvement of the appropriate local, state and tribal authorities within the
counties and other entities. .0
B. Collaborate on NG911 related matters and encourage collaboration between PSAPs and
GIS authorities in the development, and maintenance, and sharing of the critical GIS data
needed to support NG911 services across the region and State of Florida.
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TV. INFORMATION AND OWNERSHIP
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Each party shall retain ownership, control of, and remain the public record custodian of all
information it contributes into the shared NG911 system. Counties may access shared data in the
secure network or through shared data repositories as necessary for the effective operation of the
system. E
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As it relates to the NG911 ESInet and Core Services, each party agrees to comply with the grant's <
requirements, which may require selection of NG911 providers that meet the latest M ,fA 131
St,uicl;u-(l and !' [ NA fl,Juy�
V. TERMINATION
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
Each party's obligation to perform in accordance with this MOU is contingent upon the availability
and appropriation of grant funds that are appropriated or allocated for the purpose of carrying out
this MOU. Any party may terminate their participation in this MOU if it does not receive funds
to allow it to participate in the Project. Any party wishing to terminate its participation pursuant to
this provision shall notify the other parties in writing at least thirty(30) days before withdrawing
from the Project.
A. All parties agree that they will comply with the grant's terms.After the grant project period
has ended, any party may terminate their participation in this MOU upon thirty(30) days'
written notice to all other parties. e
B. Any party who terminates its participation in the Project shall bear the cost of any local
modifications necessary to exit participation in the shared 911 system.No terminating party
shall be entitled to a refund of any payments made to improve the shared system arising
from the terms of this MOU. This provision shall not impair any party's ability to collect
monies from vendors related to the Project.
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VI. LIABILITY
No participating party shall be liable to any other party for any third-party claim,which may arise
out of the shared 911 system itself,its operation or use,or its failure to operate as anticipated,upon 0.
whatever cause of action any claim is based. The shared 911 system is designed to enhance
regional 911 functions and assist emergency services agencies to provide backup to one another
in disasters. It is not intended to be a substitute for the exercise of judgment or supervision of a 0
Party's professionals or employees. All participating parties acknowledge that the responsibility D
for providing 911 dispatch and first responder services or other government related services rests
with the respective Party which is providing such service and not with any other party to this MOU.
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VII. ADDITION OF COUNTIES
Any county outside the DMS designated,Region 6, that is not part of this current agreement but
wishes to participate later may be added upon the approval of the State E911 Board. Such county D
will supply the Parties with the written approval from DMS. The MOU will require an addendum
as counties choose to participate in the Project.
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VIII. NOTICE
All notices required to be given under this MOU shall be deemed sufficient to each party when
delivered by email or registered or certified mail to:
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Charlotte County Board of County Commissioners
CIO Hector Flores, County Administrator
18500 Murdock Cir
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
Port Charlotte, FL 33948
bcc.adniinistration(
With a copy to:
Charlotte County Sheriffs Office
Attn: Sheriff Bill Pummell
7474 Utilities Rd.
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Punta Gorda,FL 33982
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Collier County Board of County Commissioners
William McDaniel, Jr.—Chairman
3299 Tamiami Trail East, Suite 303 .0
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Naples, FL 34112 0
Desoto County Board of County Commissioners
CIO Mandy Hines, County Administrator
201 E. Oak Street E
Suite 201
Arcadia, FL 34266
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With a copy to:
Desoto County Sheriffs Office
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Attn: Sheriff James"Jim"Potter
208 E. Cypress St. 0
Arcadia, FL 34266
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Glades County Board of County Commissioners
Tim Stanley-Chairman
PO Box 1527
500 Ave J
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Moore Haven,FL 33471 0
Hardee County Board of County Commissioners
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Russell Melendy- Chairman
412 W Orange St, Room 103
Wauchula,FL, 33873
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Hendry County Board of County Commissioners .0 U
C/O Jennifer Davis, County Administrator
PO Box 1760
LaBelle, Florida 33975
Highlands County Board of County Commissioners
C/O County Administrator
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
600 S Commerce Ave
Sebring, FL 33870
With a copy to:
Highlands County Sheriff Office
Attn: Sheriff Paul Blackman
400 S Eucalyptus St
Sebring, FI 33870
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Lee County Board of County Commissioners
CIO County Manager
PO Box 398
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Fort Myers, FL 33902
With a copy to:
Lee County
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Attn: 911 Program Manager
PO Box 398 .2
Fort Myers,FL 33902
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Monroe County Board of County Commissioners
1100 Simonton Street 0
Key West, FL 33040
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With a copy to:
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Monroe County Sheriff's Office
Rick Ramsay Sheriff
5525 College Road
Key West,FL 33040 D
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Okeechobee County Board of County Commissioners
C/O Deborah Manzo, County Administrator .0
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304 NW 2d Street
Okeechobee, FL 34972
IX. MODIFICATIONS E
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This MOU may be amended by written agreement signed by each of the Parties. Modifications of <
this MOU may not relieve Parties from implementing the content of the approved grant awards.
Modifications to this MOU may require approval by the E91 I Board and DMS.
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
X. EFFECTIVE/DURATION
This MOU shall be effective on the date of the last signature hereon. The term of this MOU shall
be perpetual unless earlier terminated by any party as provided herein.
XI. COUNTERPARTS
This MOU and any subsequent amendments hereto may be executed in any number of
counterparts, each of which, when executed, shall be deemed to be an original, and all of which
shall be deemed to be one and the same instrument. Facsimile transmission signatures shall be t
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deemed original signatures.
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Signatures continue on next pages
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
1) Charlotte County Board of County Commissioners (or designee) required
This MOU is passed, duly adopted and signed on this day of, 2022.
BOARD OF COUNTY COMMISSIONERS OF
CHARLOTTE COUNTY,FLORIDA
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By: 0
William G. Truex,Chairman
ATTEST:
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Roger D. Eaton, Clerk of
Circuit Court and Ex-Officio
Clerk to the Board of County
Commissioners
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By:
Deputy Clerk
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Approved as to form and legal sufficiency:
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Janette S. Knowlton,County Attorney .0
LR22-0416
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
2) Collier County Board of County Commissioners (or designee) required
William McDaniel, Jr. — Chairman
3299 Tamiami Trail East, Suite 303
Naples, FL 34112
of
Signature/Date
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Print Name/Title
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF STANDING
3)Desoto County Board of County Commissioners (or designee) required
This MOU is passed, duly adopted and signed on this day of., ----,---I--,----,2022.
of
BOARD OF COUNTY COMMISSIONERS OF 0
DESOTO COUNTY,FLORIDA 2
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By:
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Elton Langford, Chainnano
ATTEST-
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Mandy Hines, County Administrator
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Approved as to form and legal sufficiency:
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Donald D. Conn, County Attorney
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
4) Glades County Board of County Commissioners (or designee) required
Tim Stanley- Chairman
PO Box 1527
500 Ave J
Moore Haven, FL 33471of
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Signature/Date
Print Name/Title
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
5)Hardee County Board of County Commissioners (or designee) required
Russell Melendy- Chairman
412 W Orange St, Room 103
Wauchula, FL, 33873
of
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Print Name/Title
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
6)Hendry County Board of County Commissioners (or designee) --required
C/O Jennifer Davis, County Administrator
PO Box 1760
LaBelle, Florida 33975
of
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
7)Highlands County Board of County Commissioners (or designee) required
CIO County Administrator
600 S Commerce Ave
Sebring, FL 33870
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Signature/Date
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Print Name/Title
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
8)Lee County Board of County Commissioners (or designee) required
CIO County Manager
PO Box 398
Fort Myers, FL 33902
of
With a copy to:
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Lee County 0
Attn: 911 Program Manager
PO Box 398
Fort Myers, FL 33902
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDfNG
9)Monroe County Board of County Commissioners (or designee) required
Monroe County Board of'County Commissioners
I 100 Simonton Street
Key West, FL 33040
With a copy to.,
Monroe County Sheriffs Qff7ce 0
Rick Ramsay Sheriff 0
5525 College Road
Key West, FL 33040
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FLORIDA 911 REGION 6 Next Generation 9-1-1 PROJECT
MEMORANDUM OF UNDERSTANDING
10) Okeechobee County Board of County Commissioners (or designee) required
CIO Deborah Manzo, County Administrator
304 NW2"d Street
Okeechobee, FL 34972
of
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