Item C32 C.32
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: C.32
Agenda Item Summary #11080
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of August 2022,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 08/01/2022 and ending
08/31/2022 for a total of$132,770.77. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt September 2022
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Packet Pg. 1085
C.32
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
REVIEWED BY:
Cary Knight Completed 09/01/2022 12:56 PM
Joseph DiNovo Completed 09/01/2022 1:52 PM
Purchasing Completed 09/01/2022 2:50 PM
Budget and Finance Completed 09/06/2022 1:49 PM
Brian Bradley Completed 09/06/2022 1:52 PM
Lindsey Ballard Completed 09/06/2022 2:15 PM
Board of County Commissioners Pending 09/21/2022 9:00 AM
Packet Pg. 1086
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MONROE COUNTYANGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
East Martell® Museum Win w& HVAC Upgrades CHANGE ORDER NO: 03
INITIATION DATE: 08/02/2022
CONTRACT DATE: 10/20/2021
TO CONTRACTOR: N
Sea Tech of the Florida Keys N
131 Palomino Horse Trail U)
Big Pine Key, FL, 33040
The Contract is changed as follows:
The original (gontract Sum $221,515.00(Guaranteed Maximum price)........................................ 0
Net change by previously authorized Change Orders....................................................... $102,313.80
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was......... $323,828.80
The (Contract Sum) (Guaranteed Maximum Price)will be (increased (decreased)
unchanged) by this Change Order................... $5,287.79 0
The new Cqontract Sum)(Guaranteed Maximum Price) including this Change Order is.... $329,116.59
The Contract Time will be increased decreased unchanged b a
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The date of Substantial Completion as of the date of this Change Order is ................... 08/30/2022 21
Detailed description of change order and justification: 0
2
While implementing the electrical connections for the new HVAC systems at the East Martello Fort, we
encountered a discrepancy in the available breaker box voltage. This change order is to purchase and N N
install three "buck boosters"to accommodate lowering our HVAC connection voltage to 208 volts, There CLN
is remaining TDC Grant money to fund this Change Order, These additional materials can arrive in 1-2
weeks and work can be completed before the end of September(when the TDC grant funds expire), The E
substantial completion date remains 813012022, CL
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Change order is 0,02% of original contract �rice,
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Not valid uContractor
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ARCHITECT: David S llay 8/24122
Bender&Associates, Architec s Data
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CONTRACTOR: 8/25/22
SeaTech
Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Cary Knight Date:2022.08.26 14:04:52-04'00'
Cary Knight Data
I �5) Kevin G.Wilson,P.E.
ZQ— 2022.08.29 16:48:24-04'00'
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
I Packet Pg. 1088
Change Order Aftachment per Ordinance No. 024-2015
Change Order was not included in the original contract specifications. Yes E No ❑
If Yes, explanation: The established breaker box is originally configured to not connect to the new
HVAC system, so these 208v adapters are required. These were not included in the original design
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specifications of this project. Q
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Change Order was included in the original specifications. Yes ❑ No E
If Yes, explanation of increase in price: 0
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Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No E 0
If Yes, explanation as to why it is not subject for a calling for bids:
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Project architect approves the change order. Yes E No ❑ 0
2
If no, explanation of why: N
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Change Order is correcting an error or omission in design document. Yes ❑No E E
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Should a claim under the applicable professional liability policy be made? Yes ❑ No E 0
Explain: Function of this HVAC equipment recommends a 208/230v connection. There was no error in CL
design.
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Packet Pg. 1089
C.32.a
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me.p: h 041%.o Inc
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
August 1, 2022
Monroe County Public Works & Engineering
Project Management Department
Office: (305)295-4338
Cell: (305)850-8124
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Attn: Rob Tudor, Contract Manager cN
Ike: East Martello 1-IVAC &Window project
Subject: Change Order 403 —1-IVAC Buck Boosters
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We hereby propose to furnish materials, equipment and perforin the labor necessary to provide and install
I-Sq D 240v IPri ary/20 v Secondary 3m74kva NEMA 3R Buck:Booster,3/n"car flex/fittings, spring
nuts/hardware, 412 branch/grounding conductors, (AHU on West side)and provide and install
2-Sq D 240v IPri ary/20 v Secondary 11 m23kva NEMA 3R Buck:Boosters, 3/n"car flex/fittings, spring
nuts/hardware, 48 branch/grounding conductors, (Condensers on West side)
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CONTRACTOR EXPENSES/DIRECT COSTS
UNIT 5%
ITEM DESCRIPTION UOM QTY PRICE SUBTOTAL(S) 5%O/H 5%P MGVIT TOTALS �
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Sea Tech Site Supervision HR 8 $65.00 $520.00 $0.00 $0.00 $520.00
Sea Tech $0.00 $0.00 $0.00 cv
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Subtotal $520.00 $0.00 $0.00 $520.00 cN
SUBCONTRACTOR WORK
UNIT 5%
ITEM DESCRIPTION UOM QTY PRICE SUBTOTAL(S) 5%O/H 5%P MGMT TOTALSCIL
Electrical work associated with AC I
Nearshore systerns per plans LS 1 $4,430.00 $4,430.00 $221.50 $4,651.50 CIL
LS` 1 $0.00 $0.00 $0.00
Saabt®tal $4,430.00 $221.50 $4,651.50
P/P BOND L)
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ITEM DESCRIPTION TOTALS �
P&P Bond @ 2.5% $116.29
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Subtotal $116.29
Overhead at 5% $0.00
Profit at 5% $0.00
Management at 5% $221.50
Taxes $0.00
CHANGE ORDER GRAND TOTAL $5,287.79
Page 1 of
Packet Pg. 1090
All costs to provide the changes as described in this document is to be completed in a substantial
workmanlike manner for the sum of
Five Thousand, Two Hundred Eighty-Seven 79/100 Dollars............$5,287.79
Progress Payments upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become in extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA 'I'ECfj, CN
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INC. Note- This proposal may be withdrawn by us if not accepted within 30 days. Q
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ACCEPTANCE OF PROPOSAL <
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The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do 1�
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the work specified. payment will be made as outlined above. CL
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Signature Date U
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Page 2 of 3
1 Packet Pg. 1091
Nearsitore Hearic, inc,
State Certified Electrical Contractor
#E CI 3 0 0118 6
0%,ner:,Veatech Scope of Work
Phone: (305)304-8406—E-mail: RyonL(q)cox Job#210802
Project. PCO 44 HVA C Buck Boosters PCO 44
Project Address: 3501,V Roosevelt Blvd Confidential
Ke.y West, FL 33040
August I,2022 CN
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To all concerned,
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We are pleased to offer YOU Our Proposal for the electrical work required at 3501 S Roosevelt Blvd at East Martello
Museum in Key West Florida.All work performed by Nearshore Electric,Inc. shall conform to Current codes,
regulations,and protect specifications.All work performed by Nearshore Electric,Inc. shall be warranted for a period
of one year.'the following breakdown describes the items and services that Nearshore Electric,Inc. shall provide as
well as any CXCIUSiOn from Our scope of work. 0
INCLUDED IN PCO#4:
U Provide and Install 1/4"carflex/fittings,spring Mits/hardNvare,#12 branch/grounding conductors,and I-Sq 1) 0
240v Primary/208v Secondary 3.74kva NEMA 3R Buck Booster(AHU on West side) 0
0
U Provide and install'/4"cartlex/fittings,spring Mits/hardNvare,#8 branch/grOUnding conductors,and 2-Sq 1)
240v Primary/208v Secondary 11.23kva NEMA 3R Buck Boosters(Condensers on West side)
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+ Workers Comp/General Liability Insurance 21
+ 'faxes/Warranty
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2
EXCLUDED FROM BID:
+ HVAC Equipment/Components and LV C CNontrol Wiring CN
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+ Any Scope of work not clearly shown on drawings or within the bid documents and/or specifications is not CN
included in this proposal da
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PCO#4 Summary: 2
Materials...........................$3,530.00 CL
Labor................................S 900.00
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We propose to furnish material and labor,complete in accordance with the above specifications,for the hirnp,SUrn of:
Four Thousand Four Hundred Thar tv Doll ars,and 00/100......................................... S4,430.00
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Authorized Signature Date 8/1/2022
Kevin Adams—Estimator
Acceptance of proposal
I understand that lain bound to this agreement to pay the balance upon completion of work.I further understand rind agree that wry U
cost incurred by Nearshore Electric,Inc.caused by collection action on myaccounu includingattomey's fees,court cost and interest
due to delinquency,or returned check fee($50.00)will be my responsibility and will be paid as part of my balance.If this is
corporation,the undersigned agrees to be personally responsible for any purchases made by the corporation pursuant to this E
agreement The above price,specifications rind conditions are satisfactory rind are hereby accepted.You are authorized to do work as
specified.Payment will be made as outlined above.Any purchases made ivitti credit card will incur 2%surcharge.Purchaser agrees
all materials to remain seller's possessions until paid in full.
OAvner's Signature Date
Proposalis good for 30 days and is subject to increase due to COVID-19
IPrice Volatilitir and Increased Costs i)ue to COVIi)-f 9:The parties acknowledge that some of the materials and products to be used and installed in
the construction of this project may become unavailable,delayed in shipment,and/or subject to price increases due to circumstances beyond the
control of the contractor,including the COVID-19 pandemic.If a specified product is unavailable or shipment is delayed,contractor shall provide
written notice and shall be afforded additional time and substitute products may be considered.If there is an increase in price of materials,
equipment or products between the date of this contract and the time when thejob is ready for installation of the affected rriaterial(s),the amount of
this contract shall be increased to reflect the additional cost to obtain the materials,provided that the contractor gives the owner/general contractor
written notice and documentation of the increased costs
5680 1st Aveime#5 —Stock Island— FT—33040—Phone (305) 294-3991 —Fax (305)294-3043—Nears]loreco)b ellso Lit]m le
I Packet Pg. 1092
C.32.a
CoNTRAcr CHANGE ORDER
PROJECT TITLE:
West Martello Seawall Hurricane Repairs CHANGE ORDER O: 01
INITIATION DATE: 0 /21/2022
CONTRACT DATE: 04/20/2022 N
TO CONTRACTOR: Q
Earth Tech Enterprises, Inc. U)
6180 Federal Court
Fort Myers, Florida 33905
The Contract is changed as follows:
The original(Contract Sum)(Guaranteed Maximum Price) ...................................... $2,677,400.00
Net change by previously authorized Change Orders .................................................... $ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ...... $2,677,400.00
The(Contract Sum) (Guaranteed Maximum Price)will be(increased) (decreased) $ 127,500.00
(unchanged)by this Change Order ..................
The new(Contract.Sum)-(Guaranteed Maximum Price)including this Change Order is.... $2,804,900.00
The Contract Time will be(increased)(decreased)(unchanged)by.............................. 7 days U
21
The date of Substantial Completion as of the date of this Change Order is .................... 9/10/2022
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Detailed description of change order and justification: 2
The ti f sand ba ldll!behind ft 20gwafl was cal ! ro' ct ! se.
Since the plans wQre completed and the ject permitted. additional sand has eroded from behind the `N
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seawall increasing the auanft of sand necessary to meet the required beach eteyaflons and profiles,An
completion date
was September 3. 2022._ConfmoOr has requested an additional 7 days be added to the contract time.
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Chan a order 4.8% of on final contract Dfice. CL
Not valid until signed by Owner, Engineer,and Contractor
ENGINEER: 8I2312022 CPH, Inc. Date
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CONTRACTOR: VIL
Earth Te ch.�.,.,� E
rprises, Inc. D to
Cary Knight Date: signed Cary Knight
Date:20 122.08.23 5:41:27
DEPARTMENT DIRECTOR:
Cary Kniaht Date
C,r
Kevin G.Wilson, P.E.
COUNTYIASSISTANTADMINISTRATOR: �
2022.08.25 13:47:57 -04 00
Roman Gastesi Date
Kevin Wilson
Packet Pg. 1093
C.32.a
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No❑
If Yes, explanation: The original plan quantity of sand bacldill behind the seawall was calculated
during project design, which was completed in July 2019. These quantities were included in the bid
documents. Since 2019, the continued erosion of the beach due to storm and wave actions caused `N
additional sand to be eroded from behind the seawall. This continued erosion requires the additional
sand bacldill to meet the required beach elevations and profiles.
• Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes❑ No ED
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If Yes, explanation as to why it is not subject for a calling for bids: 21
0
• Project architect approves the change order. Yes® No ElN
N
N
If no, explanation of why:
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• Change Order is correcting an error or omission in design document. Yes❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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Packet Pg. 1094
C.32.a
Of
if /are
ProposalEARTH TECH
Date:ENTERPRISES
7i1 10 2
6180 Federal Court
t. Myers, FL 33905
Phone - -
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Fax 239-774-1227 N
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Submitted To: Monroe County
Projectet Martello HurricaneSeawall repair
Job Description: Furnish and place additional FDEP beac—hsand
Schedule of Values
Date Description Quantity MeasurePrice Total
Furnish and place additional FDEP beach sand as be ill behind 1, 00 TN $85.0017,50 .0 U
exisitn2 seawall
0
"Actual billinu will be per scale tickets of material delivered
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Additional time 7 calendar days c14
TOTAL $127,500.00
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Packet Pg. 1095
C.32.a
PROJECTCONTRACT CHANGE ORDER
TITLE: Hurricane Irma Boca Chica Road Roadway Repairs Project
CHANGE ORDER : 1
INITIATION DATE: 8/22122
TO CONTRACTOR:American Empire Builders, Inc. CONTRACT DATE: 5/18/22 c14
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The Contract is changed as follows:
The original Contract Sum ........... ....................... ........ ..,.. ..... _...$1,100,007.95
Net change by previously authorized Change Order............ .....................
.$0
The Contract Sum prior to this Change order was... $1,100,007,95
The Contract Sum Is decreased by this Change Order#1 .. . . . . $16.72 �
The Revised 1 Contract Sum including this Change Order .. ,.$1 099,991.23 C,
After commencement of construction, it was discovered that more Riprap was able to be removed and reused for
seawall than originally designed. Change order#1 is for a decrease in item 503-3-5 Riprap, rubble, coastal shore,
large boulders, and an increase in item 503-3-8 Rip-Rap, rubble, remove existing and reinstall.
The project commencement was June 14,2022
Contractor agrees to accept the increase in monetary compensation and hereby waives and releases any and all claims
for any additional compensation related to these bid items.
This Change Order is(0.0015%)of the original contract price.
0
Digitally signed by Antonio M
Antonio M Gonzalez Gonzalez
CONTRACTOR Date:2022.08.2410:33:35-04'00' N
c14
Date c14
Digitally signed by Judith Clarke,P.E.
ENGINEERING SERVICES DIRECTOR,
Judith Clarke, P.E. Date:2022.08.2410:53:20-04'00'
Date
Kevin G.Wilson,P.E.
ASSISTANT COUNTY ADMINISTRATOR 2022.08.31 12:49:23 04'00'
Date l
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MONCtOE f'a".1hlt'N ATTORNEY �
CdLbYf4 D AS TO G O2C - CJ
C.&°1RISTDU tl 1paCW1FCC 9 r 41ARROWS
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DATE 8124122
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Packet Pg. 1096
Change Order Attachment per Ordinance No. 004- 999
• Change Order was not included in the original contract specifications. Yes No
|f Yes, explanation:
Due to a manatee grate being installed per project plans to one end of a pipe,the need for an additional grate on ��
the opposite end of same pipe offsite was created. CN
• Change Order was included in the original specifications. Yes [lNo0
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|f Yes, explanation of increase inprice: '
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• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yee No 0
|f Yes, explanation eato why itio not subject for a calling for bids:
21
• Project engineer/architect approves the change order. Yes ENo [] 2�
|f no, explanation of why: N/A Q
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• Change Order ia correcting on error or omission in design document. Yes []No2 CL
Should a claim under the applicable professional liability policy be made? Yee �l No |
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Packet Pg. 1097
Ir,I III,, AEB
AmedcanEmpbeSu1ldm,1nr_ 1'1'7'7c:Cull
ME �M
OFFICE: 305-261-9276 FAX: 305-261-9210
August 18,2022
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MONROE COUNTY FLORIDA
Project Name: Hurricane Irma Boca is Road Repairs Project
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Subject: Chang N, lien 530.3-5 and new Rip-Ra
t)av item 530-3-8
0
Please see below evaluation done by American Empire Builders, Inc.for quantities of existing Rip-Rap to
be removed and reinstalled—Item 530-3-8, and installation of new Rip-Rap—Item 530-3-5:
L)
21
CONTRACT UNIT SCHEDULED QTY PROPOSED
ITEM NO DESCRIPTION UNIT NEW VALUE 9=
QTY. PRICE VALUE (+1_) NEW CITY 0
2
Riprap,ruble,coastal shore,
530-3-5 large boulders TN 643 236. 52,114.51 -546 97 22,947.29 CN
....... CN
Riprap ruble,remove existing Q
530-3-9 and reinstall CY 845 120.14 101,518.30 1,075 1920 230,668.80 CN
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Sincerely,
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Dig!tally signed by
Antonio MAntonio M Gonzalez 0
Date:2022.08.18 0
Gonzalez 16:16:48-04'00' 0
Antonio M. Gonzalez—President
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American Empire Builders, Inc.
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Packet Pg. 1098