Item J01 J.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: J.1
Agenda Item Summary #10885
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 4 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number G1Q04, as executed
by the Director of Airports, adding $375,000.00 in additional funding for Planning Studies at the
Key West International Airport. This grant is funded 50% FDOT and 50% Airport Operating Fund
404.
ITEM BACKGROUND: Ratification and approval of Amendment No. 4 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIQ04, as executed
by the Director of Airports, adding $375,000.00 in additional funding for Planning Studies at the
Key West International Airport. This grant is funded 50% FDOT and 50% Airport Operating Fund
404.
PREVIOUS RELEVANT BOCC ACTION: Approval of original grant agreement GIQ04 on
October 21, 2020, Amendment No. 1 on October 20, 2021, Amendment No. 2 on January 21, 2022
and Amendment No. 3 on July 20, 2022. On September 15, 2021, the BOCC adopted Resolution
No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as
received to meet deadlines for returning the grants to the granting agency and expedite use of grant
funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds additional funding in the amount of$375,000
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT - G1Q04 - APTGA 44
FINANCIAL IMPACT:
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Effective Date: November 10, 2020
Expiration Date: December 31, 2025
Total Dollar Value of Contract: $375,000.00
Total Cost to County: None
Current Year Portion:
Budgeted: N/A
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $375,000.00
County Match:
Insurance Required: No
Additional Details:
09/21/22 404-63002 - KEY WEST AIRPORT R & R $375,000.00
REVIEWED BY:
Beth Leto Completed 08/21/2022 5:34 PM
Richard Strickland Completed 08/29/2022 2:23 PM
Pedro Mercado Completed 08/29/2022 3:49 PM
Purchasing Completed 08/29/2022 3:53 PM
Budget and Finance Completed 08/29/2022 3:54 PM
Brian Bradley Completed 08/29/2022 5:26 PM
Lindsey Ballard Completed 08/31/2022 11:40 AM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC04/22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
439285-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q04 Federal Award Date: Amendment No.: 4
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered a
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows: "
1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
Transit CY
T-
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
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3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OOc 04/22
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$750,000 bringing the revised total
cost of the project to$2,139,390.
The Department's participation is X increased/ _ decreased by $375,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,069,695, and, additionally the Department's
participation in the Project shall not exceed 50.00%of the total eligible cost of the Project. E
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Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any °
amendments thereto shall remain in full force and effect.
CY
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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Name: Richard Strickland Name: Daniel I lesias
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Title: Director of Airports Title: Director of Trans ortation Development, u®
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
J. .ERCAraa--__, Legal Review:Alicia Tru'illo
AS'SISTA UNW ATTORNEY
Dale 8/16/22
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Key West International Airport Planning Studies
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): Project scope remains unchanged. E
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D. Deliverable(s): Project deliverables remains unchanged.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The W
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management Type e Category Fiscal Code CFDA Funding Source Amount
Number Year Number Description
439285-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $375,000.0
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $325,000.0 E
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439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $69,695.0 ,
439285-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $175,000.0
a
439285-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $125,000.0
CL
439285-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $375,000.0
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $325,000.0
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $69,695.0
439285-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000.0
Total Financial Assistance $2,139,390.0 LL
B. Estimate of Project Costs by Grant Phase:
Phases" State Local Federal Totals State Local Feder;% % %
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Planning $69,695.00 $69,695.00 $0.00 $139,390.00 50.00 50.00 O.0 CL
Environmental/Design/Construction $1,000,000.00 $1,000,000.00 $0.00 $2,000,000.00 50.00 50.00 O.0
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0 UR
Transit Only)
Totals $1,069,695.00 $1,069,695.00 $0.00 $2,139,390.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
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CSFA Number: 55.004
*Award Amount: $1,069,695
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: Ih tp. „p,p ,;;f.r �,,,gp -, /�eardhcalalo
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
l.:k:t.p. ... ..p.lp.�.::.f:Ej.t�..::q i rm/f F /lea r lh_Cp i�:S.l�?.Il ii i ce..,. .�..p
The State Projects Compliance Supplement is provided at: Ih. p. „p,p ,flrj..,,gp ePi2 allii i ge, p
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To:Ing rid.Mu noz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 Q04
712112022
CONTRACT INFORMATION
Contract. G l Q04
Contract f"oe. GD-GRANT DISBURSEMENT(GRANT)
Method of Procc eornont. G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
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Ven,dorlb - F596000749053 d
peginnirig Pate of This Agreement: 11/10/2020
Ending D'ato of This Agreement., 12/31/2025
Contract Total/Btadgetary ceiling'. - ct=$819,695.00
Pescription. Key West Int'I Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 712112022 CY
Action.— Supplemental
Reviewed or Approved: APPROVED a
m
Organization Code; 55062020629
Expansion Option; A9
Object Code.- 751000
Amount: $125,000.00
Financial Project: 43928529401
Work Activity(FCT); 215
m
CODA:
Fiscal Year: 2023
m
Budget Entity: 55100100 0
Category/Category,Year; 088719/23 LL
Amendment II); S003
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Sequence: 00
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User Assigned,ID: A4
JEnc Line(6s)/Status:- 0004/04
Total Amount: $125,000.00
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To:Ing rid.Mu noz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 Q04
8/9/2022
CONTRACT INFORMATION
Contract. G l Q04
Contract f"oe. GD-GRANT DISBURSEMENT(GRANT)
Method of Procc eornont. G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
Qa
Ven,dorlb - F596000749053 d
peginnirig Pate of This Agreement: 11/10/2020
Ending D'ato of This Agreement., 12/31/2025
Contract Total/Btadgetary ceiling'. - ct=$1,069,695.00
Pescription. Key West Int'I Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 8/9/2022 CY
Action.— Supplemental
Reviewed or Approved: APPROVED a
m
Organization Code; 55062020629
Expansion Option; A9
Object Code.- 751000
Amount: $250,000.00
Financial Project: 43928529401
Work Activity(FCT); 215
m
CODA:
Fiscal Year: 2023
m
Budget Entity: 55100100 0
Category/Category,Year; 088719/23 LL
Amendment II); S004
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Sequence: 00
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User Assigned,ID: A4
JEnc Line(6s)/Status:- 0005/04
Total Amount: $250,000.00
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