Item J06 J.6
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: J.6
Agenda Item Summary #11013
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 2 to State of Florida
Department of Transportation (FDOT) Public Transportation Grant Agreement Number GIP50 as
executed by the Director of Airports providing additional funding in the amount of$125,000.00 for
Florida Keys Marathon International Airport Building and Security Improvements. Requires
$31,250.00 grant match from Marathon Airport operating fund 403.
ITEM BACKGROUND: This grant is for planning, design,permitting and construction of
miscellaneous airport improvements projects to maintain level of service and aircraft operations.
PREVIOUS RELEVANT BOCC ACTION: On September 16, 2020, the BOCC ratified and
approved original FDOT grant agreement GIP50, and Amendment# 1 on November 21, 2021. On
September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of
Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the
grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC
at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds additional funding in the amount of$125,000
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT - GIP50 - APTGA 42
FINANCIAL IMPACT:
Effective Date: September 22, 2020
Expiration Date: June 30, 2025
Packet Pg. 2732
J.6
Total Dollar Value of Contract: $125,000.00
Total Cost to County: 0
Current Year Portion:
Budgeted: N/A
Source of Funds: 50% FDOT/50% Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $125,000.00
County Match:
Insurance Required: No
Additional Details:
09/21/22 403-63502 - MARATHON AIRPORT R & R $31,250.00
REVIEWED BY:
Beth Leto Completed 08/22/2022 1:11 PM
Richard Strickland Completed 08/29/2022 2:26 PM
Pedro Mercado Completed 08/29/2022 2:51 PM
Purchasing Completed 08/29/2022 3:07 PM
Budget and Finance Completed 08/29/2022 3:09 PM
Brian Bradley Completed 08/29/2022 4:49 PM
Lindsey Ballard Completed 08/31/2022 11:54 AM
Board of County Commissioners Pending 09/21/2022 9:00 AM
Packet Pg. 2733
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC04/22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
441363-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1 P50 Federal Award Date: Amendment No.: 2
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
E
CSFA Number: 55.004 c�
CSFA Title: Aviation Grant Program
06
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
cN
RECITALS
WHEREAS, the Department and the Agency on 9/22/2020 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement"). LO
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows: i
1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
Transit LO
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: E
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
X *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
Packet Pg. 2734
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Dcc0a22
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$156,250 bringing the revised total
cost of the project to$437,500.
The Department's participation is X increased/ decreased by $125,000. The Department agrees to
participate in the Project cost up to the maximum amount of $350,000, and, additionally the Department's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. LO
06
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
cN
LO
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. CL
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
LL
OF
M
gY „� nd gY ��. c�
Name: 4ici: a—rd Strickla Name: Daniel Iclesias
Title: Director of Aircorts Title: Director of Transloortation Develo ment
hdRt7E coy NTY A nNEY 'Y
aLO
�0w'E Foy STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
_'e" A c
PEDJ.
Legal Review:AliciaT 'illoassiSl u
mete t3/lh/22
c�
Packet Pg. 2735
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Florida Keys Marathon Int'I Airport Building and Security Improvements
B. Project Location limits, city, count ma The Florida Keys Marathon International Air ort/Marathon, FL/Monroe
J ( Y Y� p)� Y p E
U
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the planning, design, permitting and construction of 06
miscellaneous projects of airport improvements to maintain its' level of service and aircraft operations. �s
D. Deliverable(s): This project includes the planning, design, permitting and construction of
miscellaneous projects of airport improvements to maintain its' level of service and aircraft operations.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
CN
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
LO
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
I
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by CN
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
LO
E
c�
Packet Pg. 2736
.L V d L 1 —9 A ) .LdV m d L m .L e e IV ti
� M
to
ti
--- --- ------- ----------------------- N
B I 6 1 n ,v � iod i i �r u�lcu n° n� a a ��I
m �m m
��n�� �ar
I�
r
r
a
I
ijr war �J nw9 urr - Ir r �� M, 4 IYA�
wu
WN amp
UorTr" rI Pies � pnillllaark Xyn 4�a � Vd rrofwY�rC4YnlrrvryM
u .1 ,�, 1 I✓n ,o-h,rvYr� � PwN
kr��� R+�xr �ro � " �f ..
it e
n A f
a M
�r 111,
dP U II J � If" N y"
w^nm Y ry
n �) a I
I
iY�N �
411! I
Ell f
Rot
tl�
lwwx g Y
r m adP� ytNi t aYur n y wmcr,F I ��EIOp9�r�g#
if,
� III949,11 1 14,
rh
n
�,�
yll dm Iil4 1l
�r } ICY Q 'r R°' AI�tl�
If
imn r v
w 4 Qw
mw
z� Yi "aNa I 1 r yoJ y4 un, J t A 4V r
Y
ce
r
p r wy
�
ali Ih II f w
m
�" ll
r
A, zam
� 7 1`�U
and _ r
a
U f w r i r d ��w
a r m r ^s
J a P� r u �y '� �; �, e �
! r lau S r dl IPA 1 ;(� �
21
wMNnr P
✓51
+12 'uelA. � d 1 �fi�� "�Wr;'Ir � �� '�� �� � � Iw� R EMI M�'AI M'9V�p ���� >'•m-1�
M
III CAI ij� ,II
D MOO
TIf
�
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding U
Number Type Year Number Description AmountLO
441363-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $125,000.0
441363-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $43,977.0
441363-2-94-01 DDR 088719 2022 751000 55.004 Aviation Grant Program $81,023.0
441363-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $100,000.0
441363-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $31,250.0
441363-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $31,250.0
LO
CL
441363-2-94-01 LF 1 088719 1 2021 1 751000 1 55.004 1 Aviation Grant Program I $25,000.0
Total Financial Assistance $437,500.0
B. Estimate of Project Costs by Grant Phase: i
Phases* State Local Federal Totals
State Local Feder;
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0 C14
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Environmental/Design/Construction $350,000.00 $87,500.00 $0.00 $437,500.00 80.00 20.00 O.0
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0 ,
Maintenance CL
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Transit Only)
Totals $350,000.00 $87,500.00 $0.00 $437,500.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
c�
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
Packet Pg. 2738
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
c�
06
c14
E
LO
i
c14
LO
E
u
Packet Pg. 2739
J.6.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
c�
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program 06
CSFA Number: 55.004
*Award Amount: $350,000
*The award amount may change with amendments cN
Specific project information for CSFA Number 55.004 is provided at: Ih tp. „p,p ,;;f.r �,,,gp s C 1.
LO
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
l.:k:.p. ... ..p.lp.�.::.f:Ej.j�..::q lrt/f F /�e a rc hh.0 o.i�:S.l�?.Il ii i ce..,. .�..p
The State Projects Compliance Supplement is provided at: Ih. p. „p,p ,flrj..,,gePi t j ePi2 allii i ge, p
cN
CL
LO
CL
c�
Packet Pg. 2740
J.6.a
To:Ing rid.Mu noz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 P50
8/10/2022
CONTRACT INFORMATION
Contract. G 1 P50
Contract f"oe. GD-GRANT DISBURSEMENT(GRANT)
Method of Procc eornont. G-GOVERMENTAL AGENCY(287.057,F.S.)
E
Vendor Name: MONROE COUNTY BOCC U
Qa
Ven,dorlb - F596000749053
peginnirig Pate of This Agreement: 09/22/2020
Ending Date of This Agreement., 06/30/2025
I-�
Contract Total/Btadgetary ce111h9t, - ct=$350,000.00
C14
Pesoription. FI Keys Marathon Int'I Airport Building and Security Improvements
Qa
E
FUNDS APPROVAL INFORMATION
LO
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 8/10/2022
Action., Supplemental
Reviewed orApprove& APPROVED 0
LL
Organization Code: , 55062020629 I
Expansion Option A9
Object Code.- 751000
C4
Amount: $125,000.00
Financial Project: 44136329401
Work Activity(FCT); 215 �
m
CODA:
u7
Fiscal Year: 2023
m
Budget Entity: 55100100 g.
O
Category/Category,Year; 088719/23
LL
Amendment ID: S002
as
Sequence: 00
U
User Assigned,ID: A2
JEnc Line(6s)/Status:- 0003/04
Total Amount: $125,000.00
Pagel of 1
Packet Pg. 2741