Item J09 J.9
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: J.9
Agenda Item Summary #11042
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of an exception to the Monroe County Purchasing
Policies and Procedures and authorization to issue payment to Charley Toppino & Sons, Inc. in the
amount of$61,710.00 for emergency repairs to EYW Runway 9; to be paid from Airport Operating
Fund 404.
ITEM BACKGROUND: On Monday 8/15/2022 a portion or Runway 9 pavement was damaged
after takeoff of an E-175 aircraft It appears the jet blast dislodged the top layer of asphalt pavement,
approximately 2"-3" thick from the runway.
Prior to the 8/15/2022 damage, Airport operations and maintenance had noted other pavement
distress on the runway 27 approach end. Maintenance repaired the pavement with FAA approved
material immediately upon discovering the distresses. In addition to the immediate pavement
repairs, the Airport enlisted Jacobs Project Management to assess the reason for the distresses. It
appears that the top lift of pavement did not have a sufficient bond to the next layer of asphalt. A
plan was developed to mill out the top lift of pavement(2"-3" thick) and replace it in one work shift.
The Airport solicited three quotes to repair the pavement and then realized the work would be in
excess of$50,000.00 which requires competitive solicitations. As the recommended repair was
being prepared for the public bid process, the damage occurred on 8/15/2022. Once the damage was
reported to Airport operations, Runway 9-27 was closed, and the County was able to secure a paving
crew to begin work the night of Monday 8/15/2022. Asphalt material was secured from Miami and
was delivered to the airport at approximately 12:00 a.m. on 8/16/2022 and the runway was re-opened
by 6:00 a.m. on 8/16/2022.
The Airport is currently taking a proactive approach to reconfirm the cause of the pavement damage
and to investigate if any other areas of the runway are susceptible to this kind of damage. Pavement
sampling is scheduled to take place that will identify if any other areas of the pavement need to be
corrected.
PREVIOUS RELEVANT BOCC ACTION: N/A
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J.9
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CTS Invoice 52307
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $61,710.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: Yes
Source of Funds: Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
09/21/22 404-63001 - KEY WEST AIRPORT O & M $61,710.00
REVIEWED BY:
Beth Leto Completed 08/29/2022 1:34 PM
Richard Strickland Completed 08/29/2022 2:28 PM
Pedro Mercado Completed 08/30/2022 8:35 AM
Purchasing Completed 08/30/2022 3:04 PM
Budget and Finance Completed 08/30/2022 4:20 PM
Brian Bradley Completed 08/30/2022 5:14 PM
Lindsey Ballard Completed 08/31/2022 11:58 AM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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J.9.a
CHARLEY TOP'PINO & SONS, INC.
P. 0. BOX 787 Invoice
KEY WEST, FL 33041 Invoice No: 52307 Date 08/29/2022
(305)296-5606 Fax: (305)296-1207 Page 1 of 1
Jab SJ999
Billing Information, Invoice;Description
KEY WEST INTERNATIONAL AIRPORT EMERGENCY RUNWAY REPAIR
3491 SOUTH ROOSEVELT BLVD 8/15-8/16/2022
KEY WEST, FL 33040
Fax:
Item _.pate Description of Work Units Unit Cost Amount
1 08/24/2022 SCOPE: EMERGENCY ASPHALT REPAIR 1.00 61710.00 61,710.00
__._........_.._............_........................_.... __._.._.._............___.___....._.______......._..._.._...__...w_...._.w.w.__w._.,_ww..... ._w,,,,______
Total Invoice Amount 61,710.00
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