Item O01 0.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: 0.1
Agenda Item Summary #11105
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's monthly report for September 2022.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Lindsey Ballard Completed 09/06/2022 4:46 PM
Board of County Commissioners Pending 09/21/2022 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: September 6, 2022
SUBJECT: County Divisions' Monthly Activity Report for September 2022
MONTHLY ACTIVITY REPORT—SEPTEMBER 2022 E
Key West International Airport C,
1-5 Conference of the Americas in Miami
2 FAA Class C Airspace Update Meeting 0
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15 Emergency Runway Repair
17 Concourse A BOCC Approval 21
29-31 Sale of Airport Revenue Bonds 0
Florida Keys Marathon International Airport
23 Tesla Site Visit U
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Extension Services:
Number of services provided: 41 phone calls, 122 emails, 65 one on one consults, 6 office
visits/visits to clients, 18 learning events with 222 participants, 7 media submissions, and 234
publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures
and Encumbrances: $197,800.94; Remaining Balance: $34,172.06; Percentage of budget spent
and/or encumbered year-to-date: 85.27%
• Alicia participated in leadership planning for the 22-23 fiscal year for the Community
Voices, Informed Choices (CIVIC)program. The group will offer agents professional
development training in September.
• Alicia worked with the Southeast Florida Climate Compact to put forward
recommendations for the Regional Climate Action Plan update. We have finished taking
public input and the draft will be complete soon.
• Alicia worked in the Initiative 6 priority work group to develop roadmap goals for public
policy Extension programming. 2
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• Alicia was invited to present at the 2022 World Community Development Conference in
October. The conference theme is "Inclusion as a Global Challenge for Community
Development". Alicia will be sharing the use of deliberative discussions and community 0
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forums to increase inclusion and representation.
The Environmental Horticulture Agent accomplished the following activities:
• Michelle met with the City of Key West and R. Alexander& Associates regarding the 0
biosolid composting facility being proposed for the city. She also attended the
composting pilot program informational meeting at the City of Key West commission U
chambers. 1�
• Michelle is working with Florida Keys National Marine Sanctuary Eco Discovery Center CL
on a volunteer workday to remove invasive plants from the property on National Public
Lands Day on September 23ra Z
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
2
• Shelly is leading the Reef Futures conference session "Coral Communication: Building a T-
Community of Practice" at Ocean Reef. We have 87 registered attendees to learn more
about creating an international coral conservation communication working group through
the Coral Restoration Consortium. u
• Pasco county is experiencing water quality issues in the residential canals. Shelly met
virtually with Pasco County staff in their legislative, engineering, and parks and
recreation departments to discuss educational programming related to residential canals
and poor water quality. Shelly connected them with Rhonda Haag and the Monroe
County Canal Management Master Plan as well as sharing information about Florida
Keys Water Watch that could be adapted to the needs of their county.
2
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• Greater amberjack is overfished, and overfishing is occurring in the Gulf of Mexico. The
reasons the fishery has not recovered over more than 20 years of raising size limits and
reducing the season has not reversed these declines. Shelly has been working with
recreational anglers, commercial fishers, and wholesalers to connect university
researchers and those with their eyes and ears on the water to learn more about greater
amber ack. This is part of a larger Congressionally funded study from Texas to North
Carolina. Monroe County has the largest commercial greater amber ack fishery in
Florida. Shelly helps to reach stakeholders in the Florida Keys and provide them with
science-based information regarding greater amberjack and to fisheries managers in the
Gulf and South Atlantic Ocean.
Parks and Beaches:
DEPARTMENT HIGHLIGHTS:
• Welcome Kirrin Peart, P&B Recreation Team Leader
• Added new trash receptacles at select parks
• Signs added throughout our parks in English and Spanish
• Director Hosted Sail Meeting (Senior-Staying Active in Life) 0
• Director met with JOY program (Just Older Youth)
• Director met with Jacobs Pool, Monroe County School Board and FIU to discuss 21
possibility of learning to swim program
• Director is meeting with Harry Harris Neighborhood on 9/6/22
UPPER KEYS
Friendship Park: U
• Trimmed Trees
Key Largo Community Park: CL
• New volleyball nets installed
21
• Tennis courts sunscreen installed
• Replaced benches 0
Old Settlers Park:
• New Portable toilets installed
Murray E Nelson, Peace Park: U
• Replaced the decking and railing
Rowell's Nature Park:
• Installed safety signage throughout the park
LOWER KEYS
Big Pine Park:
• Painted Community Center
• Painted basketball goals
• Replace doggy bags and containers
• Paint basketball polls
• Help put in voting machines
• Paint soccer field
• Put together soccer goals
3
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Pine Channel Nature Park:
• Hosted ribbon cutting and amenity for grand opening on 8/24/22
• Put in life station rings
• New floating dock
• New signage
• New county trashcans and mulch
• Clean up grounds for grand opening
Bay Point Park:
• Installed safety signs
Bernstein Park:
Lch:
Clean carpet
Higgs
• Trees trimmed around pickleball courts E
• Paint post at African cemetery C.
• Nets fixed and replaced at tennis and pickle ball courts
• Installed benches
Ballfield Maintenance RFP: CL
• Recommended contractor to be approved September 21, 2022 BOCC meeting. W
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County of Monroe Monroe County Fire Rescue
The Florida Keys 490 63rd Street Ocean
Marathon, FL 33050
-� Phone (305) 289-6088
o .t1,11y, Activity lRe ort ,,,. .tiga.i.st 2022
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TYPE AUG JUL JUN MAY APR MAR FEB JAN F
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Fires 9 4 8 7 5 6 6 3
Explosions 0 0 0 0 0 1 0 0
EMS/Rescues 353 325 319 280 354 387 348 429
Hazardous Materials 5 2 9 2 7 10 7 10
Service Calls 69 56 45 38 58 54 46 50
Good Intent Calls 19 25 29 14 13 27 16 42
False Alarms 16 10 18 9 13 14 13 29
Other/Special Incidents 1 0 1 1 0 0 4 4
Totals 472 422 429 351 450 499 440 567
Packet Pg. 2899
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Monroe County Fire Rescue Monthly Activity Report
Page 2 of 10
Year Over Year Cot-tiparison. ..... August 2021
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TYPE AUG JUL JUN MAY APR MAR FEB JAN
Fire 5 4 6 7 7 11 8 8
Explosion 0 0 0 0 0 0 1 0
EMS/Rescue 390 367 392 382 356 402 320 340
Hazardous Materials 1 10 13 4 9 8 5 9 F
Service Call 116 48 46 55 61 52 36 47 "
Good Intent 27 46 42 33 24 36 32 21
False Alarms 24 22 14 9 11 11 15 12
Other/Special Incident 1 1 7 1 2 6 1 3
Totals 564 498 520 491 470 526 418 440
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Monroe County Fire Rescue Monthly Activity Report
Page 3 of 10
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Monroe County Fire Rescue Monthly Activity Report
Page 4 of 10
7'raut.-na Star North August 2022
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Monroe County Fire Rescue Monthly Activity Report
Page 5 of 10
KKey' West International Airport / Station. 7'
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Monroe County Fire Rescue Monthly Activity Report
Page 6 of 10
Joe I..'on(lon. 1:7irel'raining Aca(lerny,
Uve Hire FacflHty CLASS NUMBER OF ATTENDEES
T4161ng, .12.................................... Officeir DevOolpinent
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Monroe County Fire Rescue Monthly Activity Report
Page 7 of 10
[Firefigtiterl"raining I-lours
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Monroe County Fire Rescue Monthly Activity Report
Page 8 of 10
Inspections and Other Activities
14.0
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Monroe County Fire Rescue Monthly Activity Report
Page 9 of 10
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Monroe County Firexe:coe Monthly Activity Report
Page 10 of 10
1:3ersonnel Metrics
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VETERANS AFFAIRS
CLIENT STATISTICAL DATA
MONTHLY REPORT
August-22
CLIENTS ASSISTED
VA Phone Calls 442
Client Data 1916
New Clients 34
Field Visits 1
Compensation and Pension Filings 25 CL
0
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Flag Presentation 2
Homeless Veterans Assisted 2
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Community Involvement 370
Board of Veterans Appeals Hearings 2 21
Marathon Mobile Office 2
0
Major Community Event Purple Heart Rcognition Ceremony
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VETERANS TRANSPORTATION PROGRAM
Transportation Calls 105 0
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Veterans Transported 34
21
MCVAD Transp.Resumed 1011312021
0
FINANCIAL AWARD DATA
Retroactive Payments $ 309,690.82
Reoccuring Annual Payments $ 717,045.96
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
Packet Pg. 2909
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Employee Services- August, 2022
Employee Benefits Department
1. Distribution of Weekly Benefits-Eblasts (6): Countdown to Wellness 08/05/2022 & 08/31/2022; FL Blue Diabetes
Webinar 08/10/2022; Back to School Dental Tips 08/09/2022; Save the Date Health Fair 08/22/2022; Roll Out the Red
Carpet—Health Fair 08/24/2022
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with ClearTrack HR
4. Weekly Employee Benefits Meetings
5. Weekly Conference Call with Kelly Cummings, ES Executive Administrator
6. Employee Services Monthly Meeting E
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7. Monthly Gallagher Benefits Consultants Meeting
8. Workday- Coordination with ClearTrack for File Prep
0
9. Phone support to general benefit questions C
10. Phone/in-person support to "near retirement"employees (3) 21
11. 2022 FMLA Tracking
12. Processing of MN Life Claims
13. Processing of MN Supplemental Life Open Enrollment Applications U
14. MN Life Age Band Report/Payroll Reporting for October 2022-October 2023 �
C,
15. EGWP Age-In Census/Action Memos21
16. Extensive Rx Support
17. 2022 Health Fair Preparation—Door Prize &Vendor Outreach 0
18. 2022 Wellness Form Review/Approvals
19. Valic/AIG Plan Review tU)
20. Gallagher Plan Review
21. Open Enrollment Preparation—Review of Benefits Guides and Presentations
22. Equifax Security Update
Packet Pg. 2910
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Employee Benefits Department
2020/2021 Monthly Report
SEPT OCT NOV DEC JAN FEB
NEW HIRES 12 22 9 22 16 14
TERMINATIONS 17 11 19 14 11 16
NEW RETIREES MEDICAL 2 1 0 3 1 4
NEW RETIREES LIFE ONLY 1 0 0 0 0 1
DECEASED 4 LIFE CLAIMS 2 4 0 1 0 1
OTHER COVERAGE CHANGES 13 9 5 9 8 10
ACCOUNT CHANGES 14 10 5 5 7 12
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120
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RETIREES WITH MEDICAL 278 278 278 278 278 278
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RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12 0
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 7 0 6 5 4 4 21
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
2
MARCH APRIL MAY JUNE JULY AUGUST u
NEW HIRES 22 40 13 15 20 25 0
C,
TERMINATIONS 9 15 14 16 12 20
NEW RETIREES MEDICAL 3 1 0 1 2 0 21
NEW RETIREES LIFE ONLY 0 0 0 0 1 1
DECEASED 4 LIFE CLAIMS 3 3 1 2 2 1 2
OTHER COVERAGE CHANGES 3 6 8 14 11 10
ACCOUNT CHANGES 6 7 29 4 4 2 u
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
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ACTIVE NONMEDICAL 120 120 120 120 120 120 E
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 4 4 4 4 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
Packet Pg. 2911
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Human Resources
Monthly Report for August, 2022:
• Worked on employee verifications of employment
• Worked on updating several job descriptions with departments to help with employee re-classes and
equity adjustments
• Met with several departments on HR issues
• Met on several different occasions on updating the Uniform policy and was able to finalize
• Held PPP Committee meeting to review the finalized Uniform Policy and it was approved by the PPP
Committee and will be added to September's agenda for the BOCC meeting
• Worked with HR Assistant Administrator on sick leave pool and FMLA requests
• Worked on Remote Worker Policy
• Attended weekly HR Meetings with staff on department projects
• Worked on the Evergreen Compensation contract E
• Worked on Roads and Bridges reclasses with the HR Assistant Administrator C
• Reviewed Employee Services power point presentation for the BOCC
• Updated and finalized, with HR Assistant Administrator and ADA Coordinator, 14 Administrative �
Instructions
• Reviewed and updated several library job descriptions
21
• Working on annual evaluations that are coming in daily
0
Assistant Administrator Human Resources
• Reviewed salary analysis forms for all departments with above entry new hires.
• Processed and assisted employees with FMLA 6 employees processed in August. U
• Processed and assisted employees with Sick Leave Pool enrollment 0 employee new enrollment. �
• CL
Assisted with requested HR meetings with MCFR employees.
Assisted with annual performance evaluations.
1
• Assisted with updating and reviewed Administrative instructions.
• Enroll new hires in the required new hire orientation. 0
• Attended routine HR meetings to discuss the needs and outstanding tasks of the departments. 2
• Roads department salary adjustments and reclassification.
U
Recruiting:
• In August, the County had 61 open positions for which we received 82 total applicants: 5 internal and 77
external. Of the total applicants, 68 1 were deemed to have met the minimum requirements for the positions to U
which they applied, 8 did not qualify, and I withdrew their application. Of our 82 applicants 10 people are
reapplying.
• Of the 33 current openings: 14 positions were re-posted from a previous posting, 15 remained posted,
and 4 were new postings during the month of August 2022.
• Of the 61 total openings. II positions were re-posted from a previous posting, 16 remained posted, 27 were
closed, and 15 were new postings during August.
Turnovers:
We had 7 new hires 0 Temporary) and 0 promotion.
• ***We had a total of 4_resignations/retirements/terminations and 0 Deceased for the month of July 2022:
Resignations average year to date 6.14 %
Retirements average year to date 1.82 %
Packet Pg. 2912
0.1.a
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 5: 5 5 5 68
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.360/o 1.95% 1.170/6 2.34% 1.360/o 0.58% 1.560/o 1.17% 1.560/o 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.73% 0.54% 0.91% 0.73% 1.090/0 1.090/0 0.91% 1.27% 1.090/0 1.81% 0.54% 0.54% 10.39% 4)
2022 0.73% 0.91% 0.91% 1.27016 0.73016 1.09016 2.36016 0.73016 0.91016 0.91016 0.91016 0.91010 11.28%
CL
Resignations and Tertninations by Month
a
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 0
CL
513 2015 4 5 9 4 81 5 21 8 4 6 2 4 61 0
525 2016 4 3 2 5 6 5 3 3 6 71 7 2 53
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 91 3 3 4 9 8 6 4 3 4 5 1 59
526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 0
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 31 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 37
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 0
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 0
2016 0.760/o 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10%
0 0 0 0 0 0 0 0 0 0 0
2017 1.31/0 0.94/0 1.50% 0.38/0 0.94/0 0.38/0 1.13/0 1.69% 0.94/0 0.75/0 1.31/0 0.56/0 11.82/0 �
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 0
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36%
2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.090/0 0.91% 1.27% 0.54% 0.54% 7.54%
2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.00% 0.00% 0.91% 0.91% 6.14%
U
Retirements(and Deaths)By Month
E
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 01 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 31 1 01 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 11
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.190/0 0.000/0 0.000/0 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75%1 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.000/0 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.540/o 0.36% 0.00% 3.45%
2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.000/0 2.85%
2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.00% 0.00% 0.00% 0.000/0 1.82%
Packet Pg. 2913
0.1.a
Human Resources — Turnover Report
Termination Date Employee Position Primary Termination
Reason
8/5/2022 Dana Dammer Temporary Law Clerk Intemship
8/19/2022 Lynda Rusinowski Chief Flight Nurse Resigned
8/23/2022 Daren De LaRosa Transfer Station Operator Resigned-Salary
8/30/2022 ijDana Sahnero ILibrary Assistant I Resigned-Family Reason
Turnover Statistical deport s August, 2022
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0.1.a
August HRIS Management Report
Projects started that month—4
1. In Workday updated compensation for all employees benefiting from HR's Roads and
Bridges Market study
2. PowerDMS document links to Sharepoint document links conversion in Workday
3. Additional To Do step added for Workday Candidate Management among other
improvements
4. Emergency Pay instructions and video tutorial
Projects in progress that month— 13
1. Workday Support/Training/Testing- ongoing
2. Housing Allowance Policy
3. Security Surveillance Project -ongoing CL
4. Workday Additional Training Material - ongoing
5. Workday Weekly/Monthly Reports -ongoing 0
CL
6. Remote Workers department set up and tracking in Workday— helpdesk ticket
submitted
7. Position ID# editing and tracking for departments
8. Time clock employee enrollment and training
9. Workday Video Training Tutorials
10. Team workshop to revise my 111 draft of Remote Work Policy U
11. Working with Collaborative on fixing Workday Performance Review �
12. Creating, editing Workday instructions to coincide with the revision to Administrative CL
Instruction 4705.16
13. Workday Governance Committee organization and meetings—Combining and
prioritizing OMB and HR Helpdesk tickets 0
T-
Project Finished that month—6
1. Teamwork contribution on Bryan's Employee Services Presentation that Kelly Cummings U
created
2. Teamwork contribution for Bryan's Employee Challenges Presentation
3. Finished fixing Workday Performance Review business process with Collaborative
4. In Workday updated compensation for all employees benefiting from HR's Roads and
Bridges Market study
5. PowerDMS document links to Sharepoint document links conversion in Workday
6. Additional To Do step added for Workday Candidate Management
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Safety and Security Office
The Safety and Security Office continues with implementation of the access control system at Murray
Nelson and conduct security site surveys throughout the Keys to identify future projects.
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0.1.a
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with W
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environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). CL
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21
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
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The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data -C�
and GIS resources to enhance county functions and provides resources making geographic data available to the 0
public and preparing maps depicting various data. W
The Marine Resources Office provides a variety of services focusing on protection of the marine environment, 0
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and <
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded Zi
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
Packet Pg. 2927
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One Month Comparison
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Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys
IIIIIIIJu12022 107 186 12 0 0 3 153 177 8 0... 0 3
IIIIIIIJu12021 133 152 12 0 1 4 2459 243......... 13.... 0... 4. ...3
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Packet Pg. 2928
0.1.a
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were
accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals &
vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits.
All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Planning and Environmental Resources Comparison of Total Annual Applications
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*Includes ROGO Allocation Applications thru July
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Packet Pg. 2929
0.1.a
2019
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1 0 4
Appeals& Settlements 1 1 1 5 8
Development Agreements 0 1 0 0 1
Environmental Resources 3 3 0 3 9
FLUM Amendments 3 1 0 2 6
Historic Preservation 4 3 3 1 11
Home Occupation 0 1 0 0 1
LDRD 0 2 0 1 3
LUD Amendments 3 1 2 1 7
Major Conditional Use 0 1 0 2 3
Minor Conditional Use 3 4 6 3 16
NROGO 0 0 1 0 1 E
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Plats 1 0 0 2 3 C
Pre-A 12 13 19 12 56
Public Assembly 1 2 4 5 12
0
Road Abandonment 0 1 0 1 2 C,
0
ROGO/ROGO Exemptions 50 67 34 66 217
21
Shoreline Approvals 1 0 0 0 1
TDR 0 0 1 0 1 0
Temp Const Staging 0 0 2 0 2 2
Text Amendments 8 12 6 4 30
Tier Amendment 1 2 2 0 5
Time Extensions 2 0 0 0 2
0
THE transfer 0 1 3 0 4 0
Vacation Rentals 26 102 265 75 468
_CL
Variance 11 8 4 6 29
Variance -Dock(Lon ) 1 0 0 1 2
Variance -PC 0 2 2 3 7
Total 132 230 356 193 911
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Packet Pg. 2930
0.1.a
2020
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10
NROGO E
Other Traffic Reviews 2 2 0.
Plats 4 2 3 9
Pre-A 14 6 21 14 55
0
Public Assembly 2 1 3 C,
0
Road Abandonment 1 1 4 1 7
21
ROGO/ROGO Exemptions 47 28 44 45 164
Shoreline Ap rovals 0
TDR 1 1
Temp Const Staging <
Text Amendments 2 8 2 3 15 U
Tier Amendment 1 1 1�
0
Time Extensions 3 2 1 1 7 0
THE transfer
Vacation Rentals 63 59 70 72 264
Variance 3 2 7 4 16
Variance -Dock(Lon ) 3 3
Variance -PC 4 1 5
Total 168 121 177 105 635 U
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Packet Pg. 2931
0.1.a
2021
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1 4
Appeals& Settlements 2 2 1 3 8
Development Agreements 1 1
Environmental Resources 7 6 10 7 30
FLUM Amendments
Historic Preservation 6 9 8 5 28
Home Occupation 2 2
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 3 5
Minor Conditional Use 3 4 4 5 16
NROGO
Other Traffic Reviews 1 3 1 5 2
C,
Plats 1 4 5 0
Pre-A 17 1 24 22 17 80
Public Assembly 2 2 3 7 0
Road Abandonment 1 1 2
ROGO/ROGO Exem tions 55 58 80 68 261 21
Shoreline Approvals
TDR 2
Temp Const Staging 2 2
Text Amendments 2 5 1 8 U
Tier Amendment 1 1 1�
Time Extensions 6 1 7 CL
C
THE transfer 1 1
Vacation Rentals 40 75 66 74 255 21
Variance 8 8 9 11 42
0
Variance -Dock(Lon ) 1 1 2
Variance -PC 4 4 8
Total 144 1 98 225 203 770
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Packet Pg. 2932
0.1.a
2022
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 1 2
Appeals& Settlements 1 1 2
Development Agreements 1 1
Environmental Resources 7 8 5 20
FLUM Amendments 1 2 3
Historic Preservation 7 1 1 9
Home Occupation
LDRD 5 1 2 8
LUD Amendments 4 2 6
Major Conditional Use 1 2 3
Minor Conditional Use 3 1 1 5 :
NROGO 1 1
Other Traffic Reviews 3 1 4 2
C,
Plats 1 1 2
Pre-A 16 22 5 43
Public Assembly 2 2 4 0
Road Abandonment 2 2
ROGO/ROGO Exemptions 80 55 26 161 21
Shoreline Approvals 1 1
TDR 1 1 2
Temp Const Staging 3 3
Text Amendments 4 1 8 12 U
Tier Amendment
Time Extensions
THE transfer 1 1 2
Vacation Rentals 49 61 26 136 21
Variance 5 3 1 9
0
Variance -Dock(Lon ) 1 3 1 5
Variance -PC 2 1 3
Total 192 179 77 448
E
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Packet Pg. 2933
�2017 Jul
*2018 Jul Planning& Environmental Resources Applications
*2019 Jul Year to Date through
IN 2020 Jul
M 2021 Jul July 2017 vs July 2018 vs July 2019 vs July 2020 vs July 2021 vs July 2022
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2017Jul Planning& Environmental Resources
12018 Jul
622019 Jul Pre-Apps, ROGO & Vacation Rentals Application
U2020 Jul Year to Date through
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GIS Accomplishments —July 2022
GIS Projects - Data/Map Requests/Technical/Web App Development
- Oracle APO Project—Planning-Karen Pleasant Oracle Consultants
- Water Source/Hydrant Mapping Updates —Fire Rescue Zully Hemeyer
- ArcGIS Install —Fire Rescue Alyssandra Sotolongo
- Floodplain GIS App Updates —Floodplain Management Scott Fraser
- Density Reduction GIS Layer Update—Environmental —Cynthia Guerra
- 2022 Ortho ESRI Basemap Update—ESRI Chris Egle
- Building Footprints —GIS Updates 0
- MLS Vacant Lands —MCLA Christine Hurley
- FLUM/LUD/Tier Amendments —Mapping—Planning 21
Physical Address Assignments: 4 0
GIS Data Requests: 5
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Public Planning & Environmental Map App Usage — July 2022 It
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Packet Pg. 2936
0.1.a
Marine Resources Office - Accomplishments- August 2021 through July 2022
Channel Marker Program:
Channel Marker/Buoy Replacements
16
14
12
10
8
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4 0
CL
2
21
r.
0 0
Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July
2021 2022 d
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0
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Aug2021 $0.00 21
Set $14,347.00
0
Oct $0.00
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Nov $0.00
Dec $0.00 U
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Jan 2022 $0.00
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Feb $40,774.00
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Mar $0.00
Apr $8,900.00
May $0.00
June $0.00
July $9,870.00
Total $73,891.00
Total annual costs for marker/buoy replacements for the past twelve-month period were significantly higher
than the cost during the same timeframe in 2021 ($49,492.00) due to routine maintenance needs.
Packet Pg. 2937
Derelict Vessel Program:
Derelict Vessels Removed = 117
32
28
24
20
16
12
8
4
E
0 �d
CL
Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
2021 2022
0
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=IIIJUL 21
August $70,615.00
September $76,638.00 0
2
October $0.00
November $0.00 U
December $56,101.00 1�
0
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January 2022 $99,993.00
February $13,438.00 21
March $94,207.00
0
Apnil $168,315.00 2
T_
May $53,682.00
June $3,440.00 U
July $0.00
E
Total $636,429.00
Atotal of 117vessels were removed in the past twelve-month period with significantly higher costs compared
to the same timeframe in 2021 ($403,695.00). However, 93 of these vessels were grant-funded through the
FWC Derelict Vessel Removal Grant Program which represents a cost savings of$559,546.00 to the County
(or 76% of total expenditures) in the past twelve-month period. These costs are included in the table above.
I Packet Pg. 2938
0.1.a
ENGINEERING SERVICES /ROADS
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek
Bridge(Card Sound) Replacement Grant Award:
• Selection Committee ranking meeting for Request for Qualifications for Design and
Permitting was held July 6, 2022.
• Approval to negotiate with highest ranked respondent Kissinger Campo and Associates
for design and permitting services was approved on August 171h agenda.
• Negotiations are underway with design consultant and county staff.
Bimini Drive (Duck Key) Bridge Replacement:
• Delivery and installation of arched beams/deck slabs for south side of bridge is scheduled
a�
in first week in September.
• Construction of Mechanically Stabilized Earth(MSE)retaining wall on west end of south 2
CL
side of bridge is ongoing.
Harbor Drive (Duck Key) Bridge Replacement: 0
• Engineering design and permitting is complete.
21
Seaview Drive (Duck Key) Bridge Replacement:
• Approval to negotiate with WSP, Inc., the highest ranked CEI respondent is on the 2
September BOCC meeting agenda.
• Construction bids are due October 51h. i
Card Sound Bridge Navigational Lighting Replacement Project:
• 90%plans are complete; FOR has responded to comments and is preparing 100%
construction plans. 21
0
1st Street and Bertha Street—Key West Drainage Improvement Project:
• Project 71% complete overall and substantial completion scheduled for early December
2022. U
• Final phase of project will be final lift of asphalt, sod and pavement markings.
• FDOT SCOP agreement extended to December 31, 2022.
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Sands-Big Pine Key SLR Roadway Pilot Project:
• Construction Engineering and Inspection contract negotiations with HDR Construction
Control Corporation in progress.
• Construction bid advertised and due September 21"
• DEO Environmental Requirements - Release of Funds (RROF)pending.
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) — ENV RFI response
submitted on August 25, 2022.
• FDEM - HMGP grant number 4337-312 — Staff submitted Phase 1 — design phase —
reimbursement package on July 25, 2022, FDEM response pending.
Packet Pg. 2939
0.1.a
• FDEP - Resilient Florida Infrastructure Grant Program — FDEP assigned grant number
22SRP57 - Staff submitted work plan on June 15, 2022. Grant award in the amount of
$3,931,269 for construction and construction engineering services. Awaiting grant
document from FDEP.
• FKEC Utility and Easement agreement on September BOCC agenda for approval.
• FKAA water utility design and scope ILA pending.
• Construction grant funding from all sources required in place and executed prior to
proceed with construction bidding phase.
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• Contractor award approved by BOCC in August. Preconstruction meeting to be held on
September 13, 2022. Anticipate October 3, 2022, issuance of Notice to Proceed.
• CEI contract approved by BOCC in August.
• Staff submitted revised request for LAP grant final reimbursement of design contract in E
the amount of$9,570 to FDOT on August 29, 2022. CL
a�
•
• 2023 TDC Bricks and Mortar award in the amount of$100,000.
C,
GIS Based Roadway Asset Management and Work Order System:
21
• HDR identified three vendors that meet county needs based on their responses to the
detailed questionnaire that was sent to them. 0
• Staff is working with consultant to schedule demonstrations for the end of September.
d
U
Roadway Vulnerability Study and Capital Plan:
• Applications for 15 SLR projects were submitted to the Resilient Florida Grant program 0
for 2022. Deadline was September I". �
21
Koehn Subdivision-Big Pine Key Roadway and Drainage Project:
0
• Project final rrainage invoice pending from contractor.
• FDOT SCOP final grant closeout pending. T_
d
U
Key Largo III—Burton Drive:
• Staff submitted FDOT SCOP grant application for FY 2024.
• Further consultant design action on hold until FDOT award is announced.
Boca Chica Road Hurricane Irma Repairs Project:
• Construction started June 22nd consisting of removing existing rip-rap to make way for
sheet piling for sea wall.
Card Sound Road Mill/resurface/restriping:
• Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722
(75% of construction phase estimate) in its work program in fiscal year 2023 to partially
fund construction and CEI.
• Anticipate construction to start in late fall 2022.
Packet Pg. 2940
0.1.a
Card Sound Bridge Project Development& Environment Project:
• Staff and county lobbyists submitted appropriations request for a portion of the PD&E
costs.
• Draft Lifecycle Cost Analysis was submitted by EOR; staff is reviewing.
Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West:
• Utility work is ongoing.
• Additional work to be added to scope on Eaton Street, due to FKAA need to replace
waterline. County responsibility will be to fund half of roadway overlay on several blocks
of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced.
Hurricane Irma No Name Key Bridge Repairs:
• No change in status
CL
Key Deer Boulevard Roadway Repairs:
• FDOT permitting comments were received 8/30/2022. As a result of a push-button FDOT
project taking place at the intersection with US 1, additional crosswalk striping and minor 0
curb and gutter quantities need to be added to the construction plans. The additional
quantities are for work to take place on the County ROW. 21
Crane Boulevard, Sugarloaf Shared Use Path: 2
• No significant change, in summary:
• In response to requests from residents for sidewalk on Crane Boulevard staff submitted a
grant application to the FDOT Transportation Alternatives Program (TAP)for engineering 0
CL
design and permitting costs to fund the project. If awarded, funds would be programmed
in the FDOT work program in FY 28 >,
• A notice of grant award was received on May 131h; design funds were programmed in
FDOT FY 2024 2
• Staff will begin working on Draft RFQ in early 2023; staff will also prepare a grant
application for the construction phase of the path to be submitted in the 2023 grant cycle.
Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair:
• Consultant performed inspections May 17-19; draft cost estimate for repairs was received
on August 31s; Staff is reviewing.
d
Stillwright Point Road Elevation and Drainage Engineering Design and Permitting
• No significant change, in summary:
• Staff is coordinating with DEP personnel to prepare Resilient Florida Grant Agreement
• Staff preparing draft Request for Qualifications for Engineering Design Services for the
proj ect.
• Consultant provided technical criteria from SLR vulnerability study to include in Design
Services RFQ.
Packet Pg. 2941
0.1.a
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Sheri)00s Residence
• Interior work continues.
• Materials escalation change order on the September BOCC agenda for approval.
Long Key Transfer Station Metal Building and Recycle Bin Repairs:
• Column repairs are 100% completed
• The contractor has completed 40% of the metal building repairs.
Marathon, Former Tax Collector's Office: 2
C,
• No change as
Veteran's Memorial Park 0
C,
ADA Pavilion & Tiki Huts
• Project experiencing procurement delay for the pavilion structure with a 6-9 month lead 21
time for delivery.
Bathroom Repairs 2
• Contractor submitted change order request for additional work.
• Flood Review determined repair costs exceed 50% of building's value which would U
require flood proofing or elevating the building. Working with County's FEMA �
Consultants to determine best course of action.
a�
21
West Martello:
Citadel& Archway repairs 0
• Contractor completing remaining items.
• Closeout planned for no later than October 2022.
Seawall repairs U
• As of August 29, work is complete, including change order for additional sand.
• Final acceptance no later than September 29, 2022. E
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Special Projects and Initiatives:
Following is a list ofprojects focusing on improving organizational efficiencies.
Building and Grounds Standardizations Knowledgebase:
• No change
Continuing Services Contracts:
Small Engineering Continuing Services Contract:
• No change
Grant Writing/Administration Continuing Services Contract:
• Changes were needed to the draft RFQ pushing the release into September or October.
Packet Pg. 2942
0.1.a
Facility Management Software Upgrades—CAP:
• County completing assignment linking of work orders to staff member who will receive
the notice.
Capital/Grant Funded Studies or Construction Projects:
Bernstein Park Re-Sod/Turf—CAP:
• On August 17, 2022, the BOCC approved a resolution supporting the Florida
Recreational Development Assistance Program (FRDAP), seek program funding for the
Bernstein Park Upgrade Project and committing to revise the capital improvement plan to
identify funds for the required local match.
• On August 31, applied to the FRDAP for a grant to support the Bernstein Park Upgrade
Proj ect. 2
CL
0
LO
Pine Channel Nature Center—FDOT, CAP, TDC:
• Ribbon Cutting was held 8/24/2022 and is now open. 0
CL
• Project in closeout phase; working with FDOT.
21
Blue Heron—Big Pine Senior Meal Relocation—CAP: 0
• Remaining downstairs enclosure is limited by code. Working on alternate solutions.
• Project Management helping produce required documents for Social Services grant U
funding at this site including an ADA Checklist. 1�
0
CL
Boca Chica Shoreside Facility—TBD:
• Project Management coordinating planning, design, and permit efforts with Marine 21
Resources.
0
East Martello Drainage & Parking Phase III -TDC:
• Contractor has completed the under-ground work.
• Grading should complete the first week of September.
a�
East Martello Windows &A/C Updates (Papio Gallery) - TDC:
• HVAC installation is complete.
• Work on the classrooms is approximately 80% complete.
• Classroom HVAC has all four Mini-split head ends installed.
• Waiting on coating of condensers, to be shipped to us the 2nd week of September.
East Martello Roof—TDC:
• Change Order to increase the roof warranty to 30-years has been started and is 20%
complete.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• On August 8, 2022, received fully executed Construction Funding Grant Agreement from
Packet Pg. 2943
0.1.a
Florida DEM (and FEMA).
• Notice to Proceed with construction issued to Ajax on August 18, 2022.
• On August 29, 2022, received Mod 43 to the Phase I grant agreement from Florida DEM
(and FEMA) extending the period of performance to December 31, 2022.
• Pre-Con meeting scheduled for September 14, 2022.
Harry Harris Park Resiliency Redesign—Resiliency Grant:
• Waiting for grant agreement to be executed. No change.
Higgs Beach Access Road Realignment—CAP,TDC:
• Meeting for anomaly verification efforts scheduled for September.
Higgs Beach Restroom Replacement- TDC:
• Architect drawings & specifications has been revised. CL
• Planning to advertise RFP in September after permit submission.
Higgs Beach Sand Re-nourishment-TDC:
• In August,prepared a first draft of a report on the results of the Derelict Lobster Trap
21
removal conducted with Ocean Aid 360. Final report will be submitted to FDEP,
FKNMS and FWC in early September. 0
HMGP Generators —HMGP:
• Received Phase 1 design agreement executed at June 2022 BOCC Meeting. 1�
• Drafting RFQ for design services. 0
HMGP Wind Retrofit—HMGP: 21
• Design NTP issued 9/01/2022.
• CMAR RFP drafted and under legal review. 2
T-
Jackson Square Chiller Building - CAP:
• Negotiations with lone-bidding Architect/Engineer are underway. Contractual agreement 4,
to be completed in September and submitted to the BOCC in October.
E
• CMAR RFP Solicitation currently being created.
Jackson Square Communications Tower Move - CAP:
• New location for the tower being negotiated by MCSO. No change from last month.
KW Lighthouse New Oil House Display- TDC
• Manufacturing of six oil butt containers progressing.
• Preconstruction meeting occurring on 8/31/22 and mobilization to start on 9/8/22.
Historic Sheriff Residence and Jail Museum at Jackson Square- TDC:
• Use of 1" & 2nd floor Jefferson Browne Building elevator lobbies has been cancelled, due
to new code restrictions. Virtual visitor options being created for ADA-compliance.
• Work is progressing with most demolition work completed and all plumbing roughed in.
Packet Pg. 2944
0.1.a
• Starting to frame up walls and insert door frames.
Land Authority Office in Big Pine—LA:
• Draft of"design/build" RFP generated for Land Authority. To be reviewed.
MCSO Stock Island Detention Center Generator Building—CAP:
• Application has been submitted to the City of Key West's Development Review
Committee
• The project design is moving toward permittable drawings.
Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR: No
Changes
• Project in closeout phase.
• Final DHR grant reimbursement package being prepared.
a�
Pigeon Key Sprinkler System - TDC:
• Contractor completed foundations for fire pump housing.
• Contractor to begin decking around fire pump housing and access stairs mid-September.
21
• Contractor experiencing delivery delays on fire pump; expected mid-September.
0
Pigeon Key Wastewater System -Unfunded:
• Pigeon Key Foundation requested direct appropriation included in Legislature passed U
budget; pending formal award/funding availability. 1�
0
Plantation Key Courthouse and Detention Center - CAP:
• Warranty work is ongoing 21
• Redesign of the Detention AC and Lighting system is still underway.
2
Public Defender Offices at 316 Simonton in Key West- CAP:
• Environmental analysis complete and job advertised. U
• Pre-Bid Walk September 2, 2022.
a�
Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP:
• TDC funds have been moved to FY23-24 and will be used for engineering services for
design and permitting with a NTP no earlier than October 2023.
• FDOT TAP grant has been programmed in the FDOT Work Program for construction in
FY26-27.
• Advertisement for construction is planned for mid-2025, with completion by mid-2027.
Rockland Key Facility—CAP:
• RFQ will be published in September.
Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
• Work is 90% complete.
Packet Pg. 2945
0.1.a
• Contractor experienced delays during utility installation due to a change of tie in
locations brought forth by FKAA to accommodate future phases.
• Coordination of design and placement of Library Kiosk ongoing and will require time
added to contract for additional scope and permit revisions.
• Plumbing fixtures, the walls recently installed in bathrooms.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• CDBG grant received award letter; pending formal agreement.
• 100%Plans to be submitted for permitting early September 2022.
• Preparing RFP for Grant Administration Services.
Supervisor of Elections Key West Office Relocation - SOE:
• Design contract signed by the SOE.
• Design has begun. CL
Tavernier Fire Station Hardening—CDBG-MIT: 0
• Met with new DEO grant coordinator
• Preparing submittals as requested C
21
Transfer Stations Equipment Buildings -MCSW: No change.
• Obtaining quotes for conceptual and probability of costs for an equipment building at 0
each of the three transfer stations. 2
Unsafe Structures - Code: U
• Pending next demo assignment. 0
a�
FACILITIES MAINTENANCE
Special Projects:
Historic Courthouse Door Replacement(Key West): 0
2
• Work scheduled to begin late September.
Big Pine Key Fire Station Painting:
• AIPP to manage refurbishment of the murals. U
Big Pine Key Park Community Building Painting:
• Completed first week of September E
Roof Replacement—Marathon Professional Building:
• Preparing Task Order for engineering services. d
FACILITIES —UPPER KEYS
Card Sound Toll Plaza Sun Pass:
• Painted top of mechanical metal box to keep equipment cool inside
• Monthly groundskeeping
• Monthly HVAC maintenance routine
Ellis Building:
• Moved air purifier from Isis' office to Courtroom C
• Monthly HVAC maintenance routine
Packet Pg. 2946
0.1.a
Emergency Tower MM 106:
• AC unit not working, called Master Mechanic, condensing fan motor replaced
• Monthly groundskeeping
• Monthly HVAC maintenance routine
Islamorada Library:
• Transport Early Voting equipment from Islamorada library to MEN
• Replaced lightbulbs in men's restroom
• Replaced several parking bumpers
• Air-handler unit leaking due to clogged drain, unclogged drain and replaced ceiling the
• Unclogged toilet in women's restroom
• Weekly groundskeeping
• Monthly HVAC maintenance routine
Key Largo Library:
• Called in Nationwide to unclog restrooms
• Removed old sign and installed new one
• Disposed of old bookshelves
21
• Installed side cart for new self-checkout machine
• Assembled an I-Pad stand 0
2
• Routine HVAC maintenance
• Leveled new check-out machine at service desk U
• Replaced sensor for lights in men's restroom �
• Replaced battery in front door handicap button
• Installed 2 bulletin boards in Community Room
• Replaced non-operable dimmer switch in Community room
0
Key Largo Social Services Meal Site: T_
• Routine HVAC maintenance
U
• Assist in Food Drive
Key Largo Tax Collector's Office:
• Routine HVAC maintenance
Murray E Nelson Government Center:
• Set up auditorium for election day
• Removed all chairs from auditorium for election day
• Pick Up election machines from all precincts and delivered to Key West
• Replaced several broken electric receptacles covers in the auditorium
• Deliver election machines to all precincts in the Upper Keys
• Weekly groundskeeping
• Moved furniture from Chris Edward's office into Carl Bursa's office
• Moved desk in Building Department
Packet Pg. 2947
0.1.a
• HVAC monthly maintenance (replacing filters, condensation drain piping, and checked
RTU operations)
• Lowered flags (MEN, Magnolia, PK Fleet, New PK Courthouse, Roth Building
• Repaired leaky hose in first floor custodial room
• Repaired water fountains in 1"and 2nd floor due to low water flow
• Serviced ice machine at first floor kitchen area
• Events-August 3rd Plant Clinic, August 61h Poll Worker's Training, August 17 Poll
Worker's Training, August 18 Smith Hawk's Community Meeting, August 19 Public
Works Facilities Safety Meeting, August 23 Elections
Magnolia:
• Installed stainless steel coat rack in Road's crew room as
• Assembled and installed cabinet in Road's crew room E
a�
• Weekly groundskeeping CL
LO
• Monthly HVAC maintenance routine
New Plantation Key Courthouse:
• Installed paper towel dispenser in Judge's breakroom
21
• Repaired rolling filing cabinet at clerk's office
• Called Nationwide to fix RPZ valve that was damaged by a patron (incident report made) 0
• Secured front panel on desk in State Attorney's office
• Removed a piece of insulated glass from artwork in the Jury selection room (artist will U
replace the glass) 1�
0
• HVAC monthly maintenance (replacing filters, condensation drain piping, and checked
RTU operations)
21
• Applied non-slip coating to all metal ladders rungs going to the roof
• Moved overhead cabinet to share with Judge Hamilton 0
• Rearranged furniture in Susan Johnson's office assistant to Judge Garcia V_
o
• Weeds and trees removed in Radio Tower Area so contractor could replace fence
• Hung 3 pictures outside Judge's Chamber
• Installed hand sanitizer dispenser injury area
• Hung 3 clocks in courtrooms A, B, and C
• Hung plaque in Clerk's Office in lobby area
• Hung pictures in rooms 109 and 123, and corkboards in rooms 119 and 121 above copy
machines
• Removed 2 glass notice boards from Drug Court conference room 105
• Hung blinds provided by Case Management in room 123
• Installed new bronze plaque in front of the building
Old PK Courthouse:
• Received a conference table from Key West and stored in old courthouse
• Temporarily secured damaged handrail by Courtroom B
• Reset power source at equipment disconnect
Packet Pg. 2948
0.1.a
PK Garage:
• Routine HVAC maintenance
• Weekly groundskeeping
Roth Building:
• Weekly groundskeeping
• Routine HVAC maintenance
Roth Building Health Department:
• Weekly groundskeeping
• Removed and disposed of 3 exam tables (very heavy) and installed 3 new ones
• Disposed of 15, 2-drawer filing cabinets
• Replaced existing supply air duct in room 45 E
• Installed corkboard in room 30 CL
0
LO
Roth Building Clerk's Office:
0
• Islamorada Carpets cleaned carpets
• Unclogged sink in women's restroom handicap stall
Tavernier Fire Station No. 22: 0
• Monthly HVAC maintenance routine
• Weekly groundskeeping U
County Rental Property: CL
• Clogged sink, called in Nationwide to unclog
SPECIAL PROJECTS FOR PARKS & BEACHES:
MEN's Peace Park: 2
• Repaired handrailing at seawall (90% completed) T-
Key Largo Community Park: U
• Removed a piece of metal trim at Skate Park ramp due to vandalism (incident report
made)
c�
Parks and Beaches Office at Murray Nelson:
• Assembled furniture for new Recreation Team Leader
FACILITIES —MIDDLE KEYS
Marathon Annex 63`d St.:
• Monthly AC PM
• Replaced paper towel dispenser
• Vendor escort fire extinguisher
• Retrieve large cardboard boxes that do not fit in recycle bins
Packet Pg. 2949
0.1.a
Marathon Health Department:
• Monthly AC PM
• Women's client restroom not flushing
• Open doors for Steve Sanders and insurance inspector
Marathon Courthouse:
• Monthly AC PM
• Wed control around generator building
Marathon Government Center:
• Monthly AC PM
• Provided support for 13 meetings in BOCC room
• Pick up and transport boxes to Key Largo
• Install wall pocket E
• Elevator certificate replacement �
• Lightbulb replacement
• Repair keyboard tray
0
• Men's urinal repair
a�
• Hang bulletin board
21
• Move small white board from one office to another
• Pick up and deliver boxes to Key West 0
• Assemble desk
• Address puddle in middle of stairwell
Marathon Library:
• Daily cleaning
• Move two cabinets 21
• Vendor assist contractor
• Front door not locking 2
• Blackout curtain stuck T-
• Tool transfer to new vehicle
U
Medical Examiner:
• Monthly PM AC filters
• Ice machine Repair
d
Marathon Tax Collector:
• Daily cleaning of the facility
• Weed removal
• Delivered boxes to Key West
Marathon Clerk of Court:
• Monthly PM AC Filters
• Deliver 100 boxes to Key West
• Repurposed white cabinets stored in old jail
Packet Pg. 2950
0.1.a
• Move cabinets into storage closet
• Remove broken file cabinet
• Inspect and tube vault door lock
• Pest control
• Replace two air conditioner supply vent covers
• Paint the storage file room
• Install shelving
• Pick up and install door opener
• Vendor escort fire extinguisher check
• Replaced lightbulbs
• Tacked down hazardous carpet
• AC not working as
State Attorney: CL
• Monthly A/C maintenance LO
• Pest control
0
• Trash Removal C.
a�
• Dispose of unwanted furniture
21
• Replaced lightbulbs in supply closet
0
Long Key Tower:
• Monthly A/C maintenance
Public Defender: 0
• Monthly A/C maintenance
21
Public Works Facilities Maintenance:
• Monthly compressor Maintenance carpenter shop 2
• Monthly PM A/C T-
• Vehicles cleaned and maintained
• Weekly staff meetings
• Groundskeeping
E
• Flags at half mast throughout middle Marathon
• Install new exhaust fan John Rao office
911 Communications:
• Monthly AC PM
• Vendor escort Fire Extinguisher all Comm towers
• Replaced light bulbs in all towers
• Pulled weeds in tower areas
• Move filter box 911 office
• Entire parking lot swept with magnet for nails, screws and metal debris
Packet Pg. 2951
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Marathon Senior Center/AARP:
• Monthly PM A/C filters
Conch Key Fire Station:
• Monthly AC PM
• Issue with lights in the parking lot
Layton Fire Station:
• Monthly AC PM
• Groundskeeping
• Assembly of work table
Crawl Key Training Facility:
• Monthly AC PM 2
a�
Marathon Airport:
• Assembled 6 office chairs for GAL 0
• Reattach baseboards GAL office
• Hung items on wall 21
0
Marathon Substation:
• Lawn Maintenance
• Lawn Maintenance Detention Facility U
• Vendor escort fire extinguisher inspection �
Supervisor of Elections
21
• Setup and breakdown of ramp at Baptist church
• Delivered flag stands 0
2
T_
FACILITIES —LOWER KEYS
Bayshore Manor: U
• Barnes installed security cameras
a�
E
Big Pine Library:
• Attached XI I side car to book scanner
• Inspected air handler/replaced air filter
Cudjoe Sub-Station:
• Inspected and applies white coat to roof
Gato Building:
• HR—picked up boxes of document for shredding
• Moved furniture from 2nd floor to the Health Dept.
• Upstairs women's bathroom-replaced flapper
• Painted accent wall and touch-up on other walls through-out
Packet Pg. 2952
0.1.a
• Health Dept.-moved hospital bed
Harvey Government Center:
• Continuation of Renovation Project/Phase 3
• Tax Collector Project-patched floors where electricians installed floor outlets
• Tax Collector Project-prepared drywall and to mud the walls
• Tax Collector Project-prime and painted baseboards, walls and trim
• Checked ac working correctly
• Replaced new double doors on loading dock
• 2nd floor cleared ac clogged drain
• Inspected and repaired sprinkler head
• Inspected the chillers and air handlers at the HGC
Jackson Square:
CL
• Historic Courthouse-Ist floor electrical room-replaced air filters 0
LO
• Historic Courthouse-3rd floor replaced soap dispensers
• Historic Courthouse-cleaned out gutters of debris CL
• Historic Courthouse-Finance-hung picture frames
21
• Historic Courthouse-replaced air filter in Commissioner Cates office
• Historic Courthouse-replaced air filter for Clerk of the Courts office 0
• Historic Courthouse-replaced air filters 4th floor/IT, bathrooms, Property Appraiser 2
• Historic Courthouse-Traffic- replaced wheels of office U
• Historic Courthouse-Sub Zero repaired ac leak in electrical room 1�
• Historic Courthouse-Sub Zero 2nd floor-Property Appraiser-replaced ac motor C
• Historic Courthouse- Sturtz repaired back door exit device
21
• Historic Courthouse-replaced ceiling tiles in the mail room
• Historic Courthouse-Finance replaced stained ceiling tiles 0
• Historic Courthouse-2nd floor-Property Appraisal replaced ballast and light bulbs V_
o
• Historic Courthouse-moved folding table from breakroom to storage <
• Historic Courthouse-Pam Hancock's office cut lock to access U
• Historic Courthouse-replaced ac filter checked air handler
• Historic Courthouse-replaced ac belt on 2nd floor Property Appraiser
• Historic Courthouse-breakroom 3rd floor re-set breaker
• Historic Courthouse- State Attorney-painted 3 different offices
• Historic Courthouse-hung picture throughout courthouse
• Historic Courthouse-Property Appraiser-installed door latch
• Historic Courthouse-Finance checked light fixture filled with water
• Historic Courthouse-Finance-replaced light bulbs in hallway
• Historic Courthouse-checked air handler
• Historic Courthouse-wrapped chiller to prevent leak into light fixture
• Historic Courthouse-Comm. Cates's office-removed and disposed of boxes
• Historic Courthouse-AMSCO wrapped chiller to prevent leak into light fixture
• Historic Courthouse- Property App. 2nd floor-replaced ceiling tiles
Packet Pg. 2953
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• Historic Courthouse-Property App. replaced light bulbs in kitchen and offices
• Historic Courthouse-Finance-3rd floor entrance door repair hole in wall
• Freeman Justice Center-replaced lights Courtrooms A and B front and back entrances
• Freeman Justice Center-Courtroom D replaced ballast and light bulbs
• Freeman Justice Center-Courtroom F replaced light bulbs
• Freeman Justice Center-Reception desk-replaced light bulbs
• Freeman Justice Center-2nd floor women's bathroom replace broken toilet lid
• Freeman Justice Center-3rd floor Reception-repaired cabinet drawer
• Freeman Justice Center-replaced air filters in FJC garage
• Freeman Justice Center-replaced light bulbs and ballast from hallways on Floors 2 and 3
• Freeman Justice Center-replaced air filters
• Freeman Justice Center-start of Carpet Project-replace throughout FJC
• Freeman Justice Center-Mike's Painting preparation and painting of 1,2, and 3rd floors
CL
hallways and bathrooms
• Freeman Justice Center-removed 2 light bulbs above desk
• Freeman Justice Center-replaced light bulbs from Courtrooms C and E C
• Freeman Justice Center- 2nd floor repaired women's toilet seat
21
• Freeman Justice Center-replaced light bulbs in Judge Fowler's bathroom
• Freeman Justice Center-replaced light bulbs in bathrooms 0
• Freeman Justice Center-Check Electric-tech replaced emergency light with a cover
• Freeman Justice Center- replaced light bulbs in 2nd floor men's bathroom and Court U
Room 13 1�
• Freeman Justice Center-3rd floor install board by jury room C
• Freeman Justice Center-repair sink cabinet hinge
21
• Freeman Justice Center-case manager shredded boxes of documents
• Lester Bldg.-State Attorney-3rd floor painted Kat Cortes `office 0
2
• Lester Bldg.-replaced air filters in Civil Records T_
• Lester Bldg.-replaced light bulbs in Civil Records
U
• Lester Bldg.-Gary's repaired meter was losing water
• Lester Bldg.-State Attorney-ac VRD repaired by Check Electric
• Lester Bldg.- State Attorney-Sub Zero repaired ac and sealed air duct
• Lester Bldg.-State Attorney-picked up boxes to shred
• Lester Bldg.-2nd floor Investigator's office-replaced light bulbs
• Lester Bldg.-Accounting-2nd floor- replaced light bulbs
• Lester Bldg.-State Attorney office-Sturtz repaired exit device
• Lester Bldg.-1st floor Elections-replaced air filters
• Lester Bldg.-checked ac in mechanical room
• Lester Bldg.-Civil Records and State Attorney-replaced air filters
• Lester Bldg.-State Attorney-removed bookshelf, file cabinet and desk for disposal
• Lester Bldg.-install rain gutters where the new awning was installed
• Lester Bldg.-installed awning covers and caulked area
• Lester Bldg.-repaired drain for the janitor's clean out station
Packet Pg. 2954
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• Lester Bldg.-checked air handler
• Lester Bldg.-Comm. Scholl's office/conference room-removed debris and clean-out ac
vent and replaced air filter
• Lester Bldg.-repaired and painted Janitor's clean-out station
• Lester Bldg.-sprayed down coils for all condensers
• Lester Bldg.-paint touch-up columns on 3rd floors
• Lester Bldg.-State Attorney-Sub-Zero repaired ac /low suction
• Lester Bldg.-Check Electric switched VFD remotely
• Old Jail-Sturtz installed new locks for new door
• Old Jail-Replaced doorknob to bathroom
• Old Jail-Sub Zero installed new warranty board for the ice machine
a�
• Old Jail-stored boxes from Marathon Clerk's office
E
• Old Jail-emptied water collection tank
• Annex Courthouse-replaced air filter for front office
• Annex-AT&T room-installed dead bolt on door
• Jackson Square-inspection of all windows and ceiling checking for leaks
• Jackson Square-Blue Island-repaired valve that was leaking
21
• Jackson Square-Kubi Custom Metas-installed railing between buildings
• Jackson Square-Check Electric checked Automatic Transfer Switches 0
Key West Library:
• Replace air filters in Florida History room U
• Replaced air filters in Reference and Circulation departments 0
• Repaired molding of table-top
• Move desk and assemble another desk 21
• Misc. work-rehung garden lights, removed unwanted signs and moved fountain
• Repaired outside ac unit for noise 2
• IT & Reference Depts.-unclogged drainpipes
• Blue Island-install 4 bubblers for the palm in front is
• Painted women's bathroom ceiling
a�
• Replaced soap dispensers
• Lubricated bathroom doors
• Children's Section-unclogged ac drain line
• Replaced ac filter and cleared drainpipe/pan/adjusted temperature for the Florida History
room
• Assembled iPad stands
• Move the craft cabinet from the Auditorium to the Conference Room
• Repaired door for the book drop-box and installed a door stopper
• Moved desks from Children's dept. to Circulation and discarded other decks
• Checked thermostats in the library
Martello Towers:
• Tighten screws for the flagpole
Packet Pg. 2955
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Professional Building:
• Public Defender-assembled chairs and removed and disposed of old ones
• County Attorney-replaced ac filters
Rockland Key:
• Public Works-moved desks from HGC to Executive Assistants office
• Roads & Bridges-replaced exit door trim/weatherstrip
• Roads & Bridges —checked for odor vents checked and deodorized
• Fleet-Check Electric checked power/will have Keys Energy increase the voltage
Supervisor of Elections:
• Transported early voting equipment from Marathon to Big Pine Key
• Installed gutter down-drains where the new awnings were installed
• Transported equipment for early voting from Marathon to Big Pine Key
• Transported ICE units /voting machines throughout the Keys from Big Pine to Key
Largo after elections return all items to storage
• Transported ICE units/ramps to Key West/Stock Island/Big Coppitt and Sugarloaf after 0
elections returned all items to storage
21
Fire Stations
Station#08 —Stock Island: 0
• Replaced air filter
• Removed and disposed of old refrigerator U
• Inspected water cistern overflow due to excessive rain and King Tide 1�
0
Station#09 —Big Coppitt:
• Replaced 3 air hose reels 21
• United Doors-replaced radio receiver and remote
0
Station#10 —Sugarloaf:
• United Doors repaired cable doors /proposal was sent for recommendation to replace
bottom panel U
Station#11 —Cudjoe:
• Check Electric replaced GFI for oven
• Inspected and repair of door closer
• Inspected ceiling leak caused by ac set too low due condensation
• Unclogged and drained line
• United Doors-replaced garage sway bars/reinforced trolley motor
• United Doors-repaired rear door
Station#13 —Big Pine:
• Repaired air hose leak
• Replaced ballast and lights from stairwell
• Replaced air filter
Packet Pg. 2956
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Miscellaneous:
• Flags at half-staff for Congresswomen Jackie Walorski
• Marathon LSA-inspected roof
• Marathon Fleet Garage-inspected roof
• Scout Key-inspected roof-ac condensation issue
• Stored boxes in Old Jail for Marathon Clerk of the Court
• Transported shelves from Key West to Marathon Clerk of the Courts office
• Installed shelves for the Marathon Clerk of the Courts
• Removed, repaired, and installed cabinet from Key West to be installed at Marathon
Clerk of Court
• Delivered filing cabinets from FJC to the Plantation Key Courthouse
a�
Special Projects Performed by Facilities for Parks & Beaches:
• Murray Nelson-brought a desk from Gato Building to Naomi
a�
• West Martello Towers-repair flagpole halyard
• Big Pine Park-rebuild frame and install new playground rules sign
0
• Higgs Beach-repair faucet in men's bathroom
• BayPoint Park-checked timer for the tennis court lights
• Higgs Beach-African Cemetery-painted the fence posts and columns surrounding area
0
ROADS & BRIDGES
Upper Keys Road Department: U
• Buzz Bar Operation - 9.40 miles 0
• Mowing Operation - 14.3 miles
• Sweeping Operation - 69.6 miles %
• Sign Department- 56 new signs installed, 12 new posts installed, 11 underground locates
performed.
• Stop Bars installed or repainted - 19 stop bars repainted,
• Coconut removal - 19.49 tons. is
• Vac out Storm Drains - 8 Drains inspected or vacuumed out.
• Weed Eat- 24 roads.
• Tree Removal - 2 trees removed.
• Pothole repair—8 roads with 800 lbs of Cold patch used.
• TRASH REMOVAL - 140 bags at approx. 2380 lbs.
Lower Keys Road Department:
• Mowing Operation - 161 Miles
• Weed eating Operation - 18 Miles
• Brush Cut/Chip Operations - 25 Miles
• Recycled Mulch - 9 Loads delivered for free
• Sweeping Operations - 10 Miles
• Sign Work—71 Signs, 30 Posts, 32 Locates
Packet Pg. 2957
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• Cold Patch 1.5 Tons —Boca Chica Bridge
-Pine Channel Little Torch Key
- Flagler Avenue
- Boat Ramp, Big Coppitt Key
- 3rd Street and 2nd Avenue, Stock Island
Special Projects —Support:
• Assisted Public Works Facilities, cleaned the drains at:
- Freedom Justice Center at Jackson Square
- Gato Building
- Harvey Building
• Sign work installed at Sugarloaf School Crossing
CL
0
FLEET MANAGEMENT
0
CL
GPS:
21
• 67 GPS units have been identified as 3G and will phase out December. Working on
replacements with the contracted vendor. 0
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going.
• Providing new and/or re-programed GPS Prokees for various Departments —On Going 1�
• Over 400 GPS units installed. 0
• Initiate a Pilot Program on the latest GPS systems- installed and online as of 8-23
Generators: 2'
• Weekly testing of generators,
0
• discovered Bayshore generator failed, diagnosis discovered not economically viable to
repair. Decommission generator and submitted for surplus. Portable generator 4
FAC7712 a 138kW, assigned, connected, and secured to Bayshore Manor.
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected,
E
and secured to the site.
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site.
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW .
• Sugarloaf fire station generator removed. Diagnosis determined the genset is non
repairable. Unit will have to be replaced. A portable generator 4 0903/989 a 30kW, has
been assigned, connected, and secured to the site.
• Gen Crew responsible for Sugarloaf FD gen fueling.
• BPK Senior Citizen Center Building generator out of service, generator is no longer
serviceable. Generator has been drained of all Fluids and removed from site. Taken to
Rockland for Surplus.
• All stationary generators inspected—Scheduled for a minimum of once a month.
Packet Pg. 2958
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• All generators exercised a minimum of once a month.
• Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has
been determine for the need.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• Communicate with Assistant County Administrator as to status report on all generators. —
On Going.
• Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4
FAC10010 a 40kW, has been assigned, connected, and secured to the site.
• Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range
facility. Staged at the Marathon garage when needed. Installed and tested 8-29-22
• PK Courthouse Generators/ATS issues again, being addresses under warranty provided
support on 8-20 to help isolate/resolve issues with new units
• Ruth Ivins Build has been assessed for a generator. Quote has been received for a 30kW,
CL
submitted for review.
• All Power service contract *Renewed Generator Readiness Report updated on July 5th.
0
CL
Sheriff Department:
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going 21
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus 2
reducing the downtime in the dealerships
• Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature U
and video's —literature has been issued with On Going mentoring �
• Repairing the Detainees partitions in the two new F550 buses. One complete and working
on 2"d bus
• Provide documents on service and repair and accreditations to MCSO Corrections for
their accreditation process 0
• Including one MCSO unit in GPS trial to isolate a GPS signal loss on the 18-mile stretch T_
Vehicle Accident Repair: U
• Assisting Risk with outstanding accident claim cleanup going back 5 years. Five new
accident reports submitted and are in process of repairs. E
• Creating SOP for processing accidents.
Vehicle Replacement:
• Agenda Item 410069 for 14 Ford F150's for the Budgeted Vehicle Replacement list.
Purchase Order issued to vendor ETA September 2022, all 14 pickup trucks have been
received and are in processing.
• Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle
Replacement list. Explorer has been received and is in processing.
• Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement
list
• Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list
Packet Pg. 2959
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• Ordered a Ford Maverick for Planning & Environmental Resources Department as per
the Budgeted Vehicle Replacement list
• Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit
is for Upper Keys Roads & Bridges.
• Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air
Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement
list. Doosan Air Compressor has been received and is in processing.
• Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two
(2) Zero Turn Riding mowers for Facilities, four(4) Zero Turn Riding mowers for Parks
& Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted
Vehicle Replacement list These new mowers will have a rear discharge deck in order to
reduce any incident/accident claims from rocks and debris discharge and Tweels to
reduce maintenance cost without ever replacing tires. Multiple mowers received,
processed, and deployed to their assigned departments. Waiting for the remaining (4) 2
mowers to be delivered last week of July. 0
LO
• Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per
the Budgeted Vehicle Replacement list 0
• Working on Specifications on a painter's truck for Facilities as per the Budgeted Vehicle
Replacement list, A F150 will be the replacement Truck received, ordered painters box
insert.
• Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the
Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for
review. Order bank still closed i
• Working on Specifications on a van for Information Tech as per the Budgeted Vehicle 1�
Replacement list. Order bank still closed
• Working with Parks & Beaches in ordering attachments for their two 3038E JD tractors -
completed and ordered.
• Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand
Pro, Toro Workman HD 2
T-
• Working with Parks & Beaches in ordering a tilt trailer to pull the 3100D reel mower.
• Working with Parks & Beaches on a John Deere 5000 series tractor-provided quote's U
• Creating SOP for commissioning new vehicles - 1 st Draft completed
a�
Surplus:
• All items from December sale have been picked up except 1 generator. Mr. Johnson will
again be notified. All assets have been retrieved by the new owners.
• Next vehicle surplus sale approved for advertisement. It has been approved as of 4-20-
2022 BOCC meeting. Sent To Mr. Molenaar for review and approval on May 23rd
• Next surplus bid opening July 20th-Recommending to award all. Went to Aug board
mtg for final approval
• Assisting Social Service Department with surplus vehicle sales —On Going
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
Using Paradise Towing and Weeks for scrap removal
• Working with an upper keys scrap man. - On going
Packet Pg. 2960
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• Creating SOP for decommissioning and Surplus Sales of County Assets. 1st Draft
completed
• Built out and reissued Ford Transit for the IT department
Fuel Management:
FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the
repairs performed by vendor. Vendor came out once to perform diagnosis quote obtained
and will be processing this week
• Looking into Catwalk for Magnolia Fuel Tank
• Fuel Billing cross training-High Priority-ongoing
• The two fuel sites combined processed and distributed approximately (7,513.400) gallons
of unleaded and( 1,987.500) gallons of diesel fuel.
• Received and posted new FDEP Storage Tank Registration Placards
• Provided KWIA with previous KW Garage fuel tank records to meet upcoming SWPPP
C,
and FDEP compliances.
• Annual FDEP mandated fuel tank testing performed by contractor.
0
CL
COVID-19:
• Fleet Management follows the latest CDC Guidelines as per Safety Department 21
• Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate
what will work best for MC Fleet operations —Continued Education. 2
• Keep the Fleet Management staff aware of any changes in regard to Covid policies and <
tactics. U
• Mechanics and garage staff are staggering their time working 10- or 9-hour days in order �
CL
to try and keep employees distanced from one another much as possible—on Going
21
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential 0
weather event. Developed a Disaster Preparedness Plan for Fleet
• Work with Preliminary Damage Assessment Team with training—
d
• New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on U
going. Attended EOC Monroe County Hurricane Exercise 6/23/2022
E
Fleet Employees:
• Fleet Director created extensive Professional Development training planners, applicable
to the automotive industry, for all Fleet Personnel.
• "In-House" Ford warranty training and connectivity-ongoing
• Executive Assistant Tammy Acevedo is following the Professional Development training
planner be the Ford Warranty Administrator for Monroe County.
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET
with A.S.E. to manage employee A.S.E. Certifications. —On Going
• Lyle Tabb received 4 A.S.E. Certifications 4 more in August
• Scott Deschenes received 1 A.S.E. Recertification
Packet Pg. 2961
0.1.a
• Keith Moriarity received 3 A.S.E. Recertifications 2 more in august
• Nick Currant received 1 A.S.E. Certification
• Joe Hilts Re-certed 3 ASE
• Dustin Harrison Re-certed 1 ASE
• Application Submitted for Marathon to be a Blue Seal Shop
• Alex Thomas received 1 A.S.E. Certification
• Daryl Greenlee received 3 A.S.E. Recertifications
• Plantation Key Garage achieved the requirements for the A.S.E. Blue Seal Shop
certification. Application submitted and A.S.E. verified meeting the requirements
COMPLETE AND CERTIFIED
• Beginning the process and application for the A.S.E. Blue Seal Shop certification for
Rockland Key Garage. COMPLETE AND CERTIFIED
• All garage employees received monthly safety training—Safety Topics —SLIPPIN AND
TRIPPIN
• Free On-Line training available through our STARS access through Ford—On Going
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training—On Going.
• Fleet cross training and refresher training—On Going.
21
• Fleet has hired Dustin Harrison for the Marathon Garage.
• Fleet has hired Clayton Jackson for the Generator Shop at Marathon Garage. 0
• Creating "In-House"new hire checklist. 2
Other Fleet Items: U
• New Fleet fillable PDF PM Report created 0
• Monroe County Fleet Management is providing Maintenance, Repairs and Ford"In-
House"warranty work for the following agencies: 21
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 0
3. Keys Energy T_
4. The Monroe County School District
• In discussion with City of Key West to perform Speedo Cal U
• In discussion with FHP to perform Speedo Cal
• In discussion with FWC to perform Speedo Cal, Checking into City of Layton fleet
maintenance program
• Checking into Villages of Islamorada fleet maintenance program
• Checking into the Florida Keys Aqueduct Authority fleet maintenance program
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications. - On Going Mentoring
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
• Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for
Rockland Key will support the Ford F550 ambulance chassis when needed.
• Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract
Pricing—On Going
Packet Pg. 2962
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• Mentoring Monroe County Working with and coordinating training for MCFR mechanics
Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have
access to all Ford Service publications to support their operations. —On Going Mentoring
• Fleet Management"In-house" Ford Warranty program on paid warranty claims for the
month $31,756.61
• Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and
the site is to be evaluated to determine proper course of action. Roads & Bridges crew
repaired the drainage for the Plantation Key Garage. Thank you, John Glista!
• Created three (3)binders, one for each garage with needed information on how to address
items like injuries, emergencies, and contact information to perform daily duties in the
absence of the Mechanic Leads.
• Monthly Administrative Staff meeting held on Aug. 22nd.at the Marathon Garage
• Garage Inspections held Monthly, (to start back up for September)
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.
• Research Florida law in relation to in-house vehicle lift inspection and repair—
Reviewing OSHA information.
• Work in Progress Revise vehicle numbering system for County vehicles —On Going. 0
• Mandatory Take home vehicles for on-call mechanics—On Going. 0
• Provide strategic plan monthly safety reminders-eco driving instructions, etc. 21
-
Distributing to All Users —On Going
• Re-implementing garage weekly communications meetings —On Going. 2
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. <
• Replace old, three outdated garage shop trucks-pending. U
• Replacing defective license tags for various Department vehicles - On Going 0
• CL
Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending www.msds.com/
• Three garages combined opened and/or completed approximately (362)work orders.
• Updating Risk Department; advising of added and deleted units for insurance purpose - 2
On Going
• Verified toll by plate invoices for various Departments - On Going
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus, CDL Background and fingerprints are
performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this
time)they will not be able to do test on individuals if their permit was issued AFTER 2-7
due to a new testing procedure???
• Verify mechanics CDL driver license and endorsements —Verified and scheduled for
exams —On Going. Keith Moriarty acquired CDL
• Communicating with Transportation Dept regarding specialized PMI program in progress
and data is imported to the FASTER Work-Order of that Asset.
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance
Indicators (KPI's)
• Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 = IT
has both update scrips, waiting on IT to install. COMPLETED
• Held retirement luncheon for William Chapman on June 29th.
• Held retirement luncheon for Craig Smith om July 27th.
Packet Pg. 2963
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• REPLACED OUTDTED IDS LAPTOPS
• REPLACED OUTDATED J-PRO WITH A DIESEL LAPTOP
E
21
0
u
0
21
0
u
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Packet Pg. 2964