Item O05 0.5
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
September 21, 2022
Agenda Item Number: 0.5
Agenda Item Summary #11002
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Approval to enter into negotiations with the vendors in rank order
for the installation of a culvert on canal 475 on Geiger Key located between Boca Chica Road, Sirius
Lane, Star Lane and Vega Lane as a canal restoration project funded by DEP Stewardship Grant
LPA0249.
ITEM BACKGROUND: This item is to approve entering into negotiations with the vendors in rank
order of price for the installation of a culvert on Canal 475 in Geiger Key. Canal 475 is located
between Boca Chica Rd, Sirius Ln, Star Ln and Vega Lane on Geiger Key. Canal 475 is rated as
"poor" in water quality and was selected based on water quality summary, ease of implementation
and permitting, and cost of implementation.
A Request for Proposals was issued on June 16, 2022 and opened on August 19, 2022. The
following proposals were received:
Original Bid Tab
RESPONDENT BID AMOUNT
Mike Haack Excavating, Inc. $982,560.00
LPS Utilities Inc. dba LPS Contracting $1,782,981.23
Charley Toppino & Sons, Inc. $2,028,705.91
Mike Haack Excavating Inc. subsequently notified the County on August 22ad that an error was
made in their bid, and that the actual amount was meant to be $1,822,560.00. Mike Haack
Excavating, Inc. was allowed to withdraw its bid. The bid prices are now as follows:
REVISED Bid Tab
RESPONDENT BID AMOUNT
Packet Pg. 2974
0.5
LPS Utilities Inc. dba LPS Contracting $1,782,981.23
Charlie Toppino & Sons, Inc. $2,028,705.91
The engineer's estimate for construction is $850,000.
The solicitation did not specify evaluation criteria other than price, and therefore staff recommends
entering into negotiations with the vendors in order of price ranking i.e. LPS Utilities first, and
Charlie Toppino second. Information on the firms and financial statements was included with the
bids, and was enough to deem the bidders as responsible bidders and able to perform the work.
A culvert installation is a proven restoration technique that was vetted during the demonstration
projects and is anticipated to increase the water quality in the canal. The canal management database
and other associated ranking criteria for the selection of the canal restoration project was used in the
selection of this canal and restoration technique.
The work will be done in accordance with state grant guidelines and is funded by Grant LPA0249
from the Florida Department of Environmental Protection ("FDEP").
PREVIOUS RELEVANT BOCC ACTION:
04/15/2020: Approval to enter into Task Order 47 for not to exceed $50,000 under the on-call
contract with Wood Environment and Infrastructure, Inc. for Category B canal infrastructure
engineering services for design of a culvert on canal 475 on Geiger Key located between Boca Chica
Road, Sirius Lane, Star Lane and Vega Lane as a canal restoration project funded by DEP Grant
SD009.
04/15/2020: Authorize entering in a revenue Grant Agreement SDO09 from the Florida Department
of Environmental Protection (FDEP) for $50,000 to fund the design of a culvert for canal 475 on
Geiger Key as part of the County's canal restoration program.
12/18/2021: Approval of revenue grant agreement 4LPA0249 with the Florida Department of
Environmental Protection to approve the expenditure of $2,587,081 in Keys Stewardship funds
towards Monroe County's canal restoration program;providing for an effective date.
06/15/2021: Approval to advertise for installation of a culvert on canal 475 on Geiger Key located
between Boca Chica Road, Sirius Lane, Star Lane and Vega Lane as a canal restoration project
funded by DEP Grant LPA0249.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
Packet Pg. 2975
0.5
DOCUMENTATION:
Bid Tabulation Sheet C475
FINANCIAL IMPACT:
Effective Date: TBD Expiration Date: TBD
Dollar Value of Contract: TBD
Total Cost to County: None—funded by FDEP Grant LPA0249
Budgeted: Yes
Source of Funds: FDEP Grant LPA0249
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: A grant is funding the work County Match: N/A
Insurance Required: Not for this item.
Additional Details:
09/21/22 001-06000 - GRANTS $850,000.00
REVIEWED BY:
Rhonda Haag Completed 08/24/2022 12:24 PM
Cynthia Hall Completed 08/25/2022 9:51 AM
Purchasing Completed 08/25/2022 9:54 AM
Budget and Finance Completed 08/25/2022 1:43 PM
Brian Bradley Completed 08/29/2022 5:29 PM
Lindsey Ballard Completed 08/31/2022 12:30 PM
Board of County Commissioners Pending 09/21/2022 9:00 AM
Packet Pg. 2976
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