EOC-2022-01 Construction Phase & PRP 09/21/2022 Kevin Madok, cpA
Clerk of the Circuit Court& Comptroller- Monroe County, Florida
DA'M: ()ctobcr 6), 2022
TO: Richard Stn'cklaiid
Director ol'Airports
ATrN: Betli Leto, Deptity Director
&- Administration
FROM: Pamela G. llaiico((3�lf
SIMECT: September 2 V 110CC Meeting
Attaclic(l is an electronic copy ol'(1ic 1011owing item for your lia-ii(fling:
C22 Task ()r(ler No. EOC-2022-01 witlijacobs to provi(le a Rcsident Project
Representative to Perform Resident Project Review Services, at a cost ol'$1 12,0 38.00, during(lie
construction of the Emergency Operations Center. Funding is I)ro%,I(lc(l by legislative Grant
(FDEM - 100% state I'Mi(Is); FDOT (50% Direct Appropriations); FEMA HM(;P (-25% Direct
Appropriations).
Sliotil(I you have my questions please feel free to contact me at (305) 292-3550.
CC: Counly Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 3300 Marathon, Florida 3300 Plantation Key, Florida 33070
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date:..Upkq.Yx�gmtion Task Order No. EOC-2022-01
.......................... ------------.........
CfientPro.jectNo. Engineer Project No._.E X...G M7. 91.3.................I..................
......................................... �
This Task Order is entered into on the effective date rioted above pursuant to the "Master
Agreement for Professional Services between Monroe County ("Client") and Jacobs Protect
Management Co. ("Consultant"), dated February 16, 2022 ("Agreement"), The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized NAUB / EOC Construction Phase and Resident Project Review (RPR)
Services
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists
of 5 page(s).
Pricing
.............I rime and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of J I 42�03 ...................
NL ...........-.Other (Describe)°
Schedule
Services may commence on Execution
.will cease by 547 da s
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11 4�
BOARD OF COUN'ry COMMISSIONERS
;Y Alte 't MA OK, CLERK OF MONROE COUN FLORIDA
13YJ: �"J By: ............
............... ......
as Deputy Clerk Mayor David Rice
September 21, 2022
CONSULTANT: JACOBS PROJECT MANAGE MICE NTC0.
D%1*1, IIbYAW.Y 11)
Jacqueline 6110111Y R�qu W lhy W:qieline ROUS Jeffrey D
=rTmin.R."r0ps
It 6:.0 one 0,
Acton
NO 29A.%,:V
WitnessO Ross ONE XP2211�OOAO 06 52 47 040
By:,
,l'itle:S. Region W/CM Services Group i..eader
Approved as to form and legall sufficiency:
Monroe County Attorneys Office
Page I of'I
Task Order EOC-2022-01
Exhibit A —Scope of Work
Monroe County - The Florida Keys Marathon International Airport
Non-Aeronautical Use Building / Emergency Operations Center
Construction Support and Part Time RPR Services
SCOPE OF WORK
Jacobs Project Management Co. (Jacobs) will provide construction administration and resident
project representative (RPR) services in support of Monroe County's new Emergency Operations
Center located at the Florida Keys Marathon International Airport (MTH). These services will
provide the following:
ASSUMPTIONS
1. Services are based on an anticipated duration of 18 months of construction in the field. In
the event the construction duration exceeds the duration listed above, Jacobs reserves the
right to revise our proposal.
2. Jacobs will invoice on a percent complete, including expenses, to compensate the level of
effort required for each assignment.
3. All as-built drawings will be provided to Jacobs in electronic (pdf) format for review and
concurrence of the as-built conditions of the security fence.
4. Jacobs does not have control over or charge of and shall not be responsiblefor construction
means, methods, techniques, sequences or procedures of construction or for safety
precautions and programs in connection with the work, since these are solely the
CONTRACTOR'S responsibility under the contract for construction.
5. RPR services will be on a part time basis. This scope of work and associated fees will be
based on the following assumptions defining the frequency the RPR will visit the site:
• Starting no earlier than when the County issues NTP to the Contractor, and during
the establishment of the Contractor's staging area and work site it is assumed the
RPR, one person, will be onsite full time during this work. It is assumed this start-
up work will take no more than 4 weeks. The associated fee is based on five
working days per week and 8 hours per day (a maximum of 160 staff hours for
this first month of start-up).
• For budgeting purposes, it is assumed the RPR will visit the site once per week
for approximately 5 hours per visit for an average of 20 hours per month for
months 2 through 17 plus 40 hours for the final or 18th month.
• It is assumed the final inspection will be included as part of the schedule and
hours allotted in the above items.
Page 1 of 5
6. The fee to provide construction administration services to facilitate coordination between the
Airport, the FAA, FDOT, and the County will assume up to 10 hours per month for a duration
of 18 months for a total of 180 hours.
7. Construction administration services do not include travel nor site visits. All site visits will be
performed by the RPR.
8. This scope of services and pricing is provided based upon and shall be performed under
base agreement "Master Agreement for Professional Services". The Master Agreement for
Professional Services is between Monroe County Florida and Jacobs Project Management
Co. with an execution date of February 16, 2022 (together the base agreement Master
Agreement for Professional Services and any amendments thereto are defined as the
"Agreement"). Notwithstanding anything to the contrary contained or referenced in this
Scope of Services, the terms and conditions of the Agreement shall govern all staff
augmentation under this Scope of Services.
9. Jacobs is aware that funding for the project is being provided by the following three (3)
grants. Jacobs is bound by and shall at all times comply with the terms and conditions of
the following grant agreements including any modifications thereto, copies of which have
been provided to Jacobs:
• State of Florida Department of Transportation, Public Transportation Grant
Agreement G1009
• State of Florida, Division of Emergency Management, State-Funded Grant
Agreement 19-SP-1011-54-01-237
• State of Florida, Division of Emergency Management, Federally-Funded
Subaward and Grant Agreement No. H0847, Project Number 4337-066-A
Jacobs is also bound by all state, federal and local laws and regulations, and will hold Florida
Division of Emergency Management, FEMA, FDOT and Monroe County harmless against all
claims of whatever nature arising out of Jacobs' performance of work under the Task Order, to
the extent allowed and required by law.
ARTICLE D —CONSTRUCTION ADMINISTRATION SERVICES
1. Attend the pre-construction meeting via conference/teleconference.
2. Provide and facilitate coordination between the Airport, the FAA, FDOT, and the County as
needed.
3. Review storm water drainage design to ensure compatibility with current and future airport
drainage improvement projects as well as conformance with any storm water permits held by the
Airport. The County has prepared a storm water management plan for the EOC site and has
received a storm water permit from SWFMD.
4. Review temporary and permanent security fencing shop drawings and submittals.
5. Update the Airport Layout Plan upon completion of the Emergency Operations Center.
Deliverables:
Page 2 of 5
• Attendance at the pre-construction meeting (remote/teleconference).
• Initiate and facilitate communication between the County and the Airport, FAA and FDOT to
assure compliance with agency requirements.
• Written response to reviews and RFIs regarding the storm water drainage construction including
compliance with the SWFMD stormwater permit and any existing stormwater drainage on Airport
property.
• Written response summarizing review of security fencing shop drawings and submittals. Review
of both temporary construction fencing and final fencing.
• Digital updates to the latest Airport Layout Plan following completion of the EOC building.
Services for Article D will be provided under a lump sum basis billed monthly on a percent complete
basis.
AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Attend pre-construction conference.
2. Provide part time RPR services for the following work elements associated with the project:
• Overall site plan as it relates to drainage improvements and coordination with current and
future airport drainage improvement projects.
• Temporary and Permanent fencing as it relates to the Contractor's stagingarea, work site,
and final installation for the new Emergency Operations Center.
3. The RPR for this project shall have field experience in the type of work to be performed
and be fully qualified to make interpretations.
4. When on site the RPR shall serve as liaison between the Airport, the FAA, FDOT, andthe
County.
5. While onsite the RPR shall check construction activities to ensure compliance with the plansand
specifications and such activities are compatible with the operations occurring at The Florida
Keys Marathon International Airport and if necessary, assist in coordinating the Airport's
Hurricane plan with the County. The RPR will inform the County of any work, which is in non-
compliance, in a timely manner.
6. The RPR will attend the final inspection.
7. The RPR will prepare site visit reports at the conclusion of each visit along with the final
inspection. These site visit reports will be provided to the County and the Airport.
Deliverables:
• Attendance at the Pre-Construction conference.
• Full-time, temporary on-site presence of a qualified RPR for up to 160 staff hours during the first
month of project startup.
• Part-time, on-site presence of a qualified RPR visiting an average of 20 hours per month (4 visits
per month at 5 hours per visit).
• Submit written documentation of all site visits, including relevant observations and inspections
undertaken as on-site RPR.
Page 3 of 5
• Submit all notifications of potential non-compliance issues to the County in a timely manner.
• Attendance (in-person) at the final inspection. Submit inspection report regarding any Airport,
FAA or FDOT concerns.
Services for Article E will be provided under a lump sum basis billed monthly on a percent complete
basis.
Page 4 of 5
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
The Florida Keys Marathon International Airport
Project:
Non-Aeronautical Use Building/Emergency Operations Center
Construction Support and Part Time RPRServices
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article D:Construction Phase Services 180 $ 27,900 S
Article E:RPR Services 532 $ 114,138 $
Total Basic Services Lump Sum Fee 712 $ 142,038 $
SPECIAL SERVICES Hours Fee DBE AMOUNT
Article E: RPR Services
O'Neal Surveying and Mapping,Inc.-Survey $ - $
Birkitt Environmental Services $ $
Total Special Services Lump Sum Fee 0 $ $
TOTAL LUMP SUM PROJECT FEE 712 $ 142,038 $
Page 5 of 5
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
The Florida Keys Marathon International Airport
Project:
Non-Aeronautical Use Building/Emergency Operations Center
Construction Support and Part Time RPR Services
Article D:Construction Administration
Sr.Proj. Sr. Project :Senior Sr.CADD
WORKITEM Proj.Director Mgr; I Engineer Engineer Engineer Designer Tech Clerical TOTAL
1 Attend Pre-Construction Meeting via 180 180
conference/teleconference
2 Provide and Faciliate Coordination between the Hours for this Task in Icluded in Work Item No.1 0
Airport,FAA,FDOT,and the County
3 Review Storm Water Draiange Design for Hours for this Task in Icluded in Work Item No.1 0
Overall Airport Development Comptability
4 Review temporary and permanent security Hours for this Task in Icluded in Work Item No.1 0
fencing submittals.
5 Update the Airport Lyout Plan Upon Completion Hours for this Task in Icluded in Work Item No.1 0
of the EOC
TOTAL HOURS 0 0 180 0 0 0 0 0 180
RATE $ 235.00 $ 190.00 $ 155.00 $ 114.00 $ 90.00 $ 135.00 $ 121.00 $ 59.00
PAYROLL ESTIMATE $ - $ - $ 27,900 $ - $ - $ - $ - $ - S 27,900
TOTAL PAYROLL S 27,900
Subconsuhants $0
Task Expenses: Expenses $ -
Lump Sum Fee Total $ 27,900
Total Expenses $ -
Subconsultants TOTAL FEE $ 27,900
Total Subs $ -
JACOBS ENGINEERING GROUP JOB HOUR AND F
Monroe County
Airport:
The Florida Keys Marathon International Airport
Project:
Non-Aeronautical Use Building/Emergency Operations Center
Construction Support and Part Time RPR Services
Article E:RPR
Sr.
Proj. Sr.Proj. Sr. Resident< Senior Sr.CADD
WORK ITEM Director Mgr. Engineer Inspector Engineer Designer Tech Clerical TOTAL
1 Attend Pre-Construction Meeting 12 12
Provide Part Time RPR. Month 1-4 weeks Full time
2 @ 40 hours/week;20 hours/Month for 16 Months; 520 520
Month 17-160 hours)
TOTAL HOURS 0 0 0 532 0 0 532
RATE $ 235.00 $ 190.00 $ 155.00 $ 138.00 $ 90.00 $ 135.00 $ 121.00 $ 59.00 -----
PAYROLL ESTIMATE $ - $ - $ - $ 73,416 $ $ S 73,416
Subconsultants: TOTAL PAYROLL S 73,416
Subconsuhants $ -
Expenses $ 40,722
Total Subs $ - Lump Sum Fee Total $ 114,138
TOTAL FEE S 114,138
Task Expenses:
1 Airfare(IA$600) $ 600.00
Lodging/Meals Per Diem(1 @$373) $ 373.00
2 1 Month Full Time:
Airfare Assume 1 trip home for Month 1 (1 @$600) $ 600
Lodging/Meals Per Diem(26 nights @$373) $ 9,698
Field Vehicle(Full Time RPR,28@$75/day) $ 2,100.00
2 days/Month for 16 Months:
Airfare Assume 16 Round trips home for Month 1
(16A$600) $ 9,600
Lodging/Meals Per Diem(32 nights @$373) $ 11,936
Field Vehicle(32@$75/day) $ 2,400.00
1 Month,1 Trip
Airfare Assume 1 trip (IA$600) $ 600
Lodging/Meals Per Diem(5 nights @$373) $ 1,865
Field Vehicle(5 Days(c$75/day) $ 375.00
Misc.Parking and Fuel $ 575.00
Total Expenses $ 40,722