Resolution 258-2022 RESOLUTION NO. 258 -2022
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, APPROVING THE
DISBURSEMENT OF COVID-19 REFUND FROM DELTA DENTAL,
THE COUNTY'S DENTAL PLAN PROVIDER, DUE TO
UNDERUTILIZATION OF DENTAL BENEFITS DURING THE
COVID-19 PANDEMIC BY ESTABLISHING A SHORT SUSPENSION
OF DENTAL INSURANCE PREMIUM COLLECTION FOR
CURRENT PLAN PARTICIPANTS, AND APPROVING THAT THE
REMAINING BALANCE OF THE REFUND BE USED TOWARDS
DENTAL WELLNESS ITEMS,EDUCATION,AND SCREENINGS.
WHEREAS, due to the impact of COVID-19, Delta Dental has returned funds
to Monroe County in the form of premium credits for the months of August and September 2020
totaling $ 54,062.56; and in the form of refund check for the month of September 2021 in the
amount of$ 106,054.19; for a grand total of$ 160,116.75; and
WHEREAS, a complaint method to return the Dental refund to plan participants needs to be
established; and,
WHEREAS, Monroe County Delta Dental plan administrators have reviewed various options and
determined the preferred option for returning these funds to participants is to observe a `premium
holiday', which means to suspend collection of dental insurance premiums for three pay periods for
active employees and suspend collection of dental insurance premiums for one month for retirees;
and that any remaining balance of the rebate will be used for dental wellness and hygiene items,
education, and screenings; and this method returns the greatest value to plan participants with a low
administrative cost; and,
WHEREAS,the described suspension of insurance premium collection for employees and retirees
would return approximately $ 133,079.72 to plan participants, and approximately $ 27,037.03 would
be allocated to dental wellness and hygiene items, education, and screenings; and,
WHEREAS,this method has been reviewed and approved for compliance by Monroe County
Benefits Consultants and Compliance Team at Gallagher Benefit Services and the Monroe County
Attorney's office; and,
WHEREAS, Plan Administrators have reviewed this method with all organizations who have
employees and retirees on the County's Health Plans, including the Dental Plan: BOCC, Property
Appraiser, Tax Collector, Supervisor of Elections, Sheriff s Office, Clerk of the Court and
Comptroller, Land Authority, and Court Administration, and a majority consensus exists.
WHEREAS, it should be noted that all active plan participants had continuous dental coverage in
force at all times throughout the pandemic; there was no lapse in coverage associated with this
rebate.
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NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, THAT:
Employee participants in the County's dental plan shall not have premiums withheld via payroll
deduction for three consecutive payrolls, and retiree participants in the County's dental plan shall not
owe dental premiums for one month.
This suspension of premium collection is known in the health insurance industry as a"premium
holiday." This premium holiday offsets approximately$ 133,079.72 of the$160,116.75 rebate the
County received. This suspension of premium collections (premium holiday)will be observed
when practicable for each payroll department(BOCC, Property Appraiser,Tax Collector, Supervisor
of Elections, Sheriff's Office, Clerk of the Court and Comptroller, Land Authority, and Court
Administration), but shall be complete on or before March 31, 2023.
The remaining$ 27,037.03 shall be used for Dental related wellness and hygiene items, education,
and/or health screenings available to dental plan participants.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 21 St day of September, 2022.
Mayor David Rice Yes
Mayor Pro Tern Craig Cates Yes
Commissioner Michelle Coldiron Yes
Commissioner James K. Scholl Yes
Commissioner Holly Merrill Raschein Yes
6 ` VIN MADOK Clerk
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Y , BOARD OF COUNTY COMMISSIONERS
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By: tjl PJkI""'� By:As DetyYlaic--,/
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L Approved as to form and legal sufficiency
LL; , Monroe County Attorney's Office:
.", 9-2-2022
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