Item C01 C.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
October 19, 2022
Agenda Item Number: C.1
Agenda Item Summary #10908
BULK ITEM: Yes DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289-6342
N/A
AGENDA ITEM WORDING: Approval by BOCC of a Memorandum of Understanding (MOU)
with the Monroe County Sheriffs Office (MCSO) to establish MCFR's connectivity to the
SmartMobile application for the transfer of data from the secured Computer Aided Dispatching
(CAD) system that dispatches Fire Rescue to incidents requiring emergency services.
ITEM BACKGROUND: The Monroe County Sheriff's Office (MCSO) Communications Center
operates the 911 Dispatch services and has implemented the Computer Aiding Dispatching (CAD)
through SmartCOP Inc. software, that dispatches Monroe County Fire Rescue (MCFR) to incidents
requiring emergency services.
Board approval of a Memorandum of Understanding (MOU) is being requested to allow MCSO and
MCFR to collaborate with the use of SmartMobile application to provide MCFR with access to the
MCSO secured CAD data for only fire rescue and emergency management data. This will enable
MCFR to provide the highest level of services and the most efficient responses to emergency
services calls. Under the terms of the MOU, only specific data that is relevant to MCFR operations
will be transferred from the MCSO CAD system to MCFR for emergency services.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
9.20.22.MEMORANDUM OF UNDERSTANDING COUNTY-MCSO SmartMobile_jdm
FINANCIAL IMPACT:
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C.1
Effective Date: 10/19/2022
Expiration Date: Until Terminated
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
James Molenaar Completed 10/04/2022 3:19 PM
Steven Hudson Completed 10/04/2022 3:29 PM
Budget and Finance Completed 10/04/2022 3:30 PM
Purchasing Completed 10/04/2022 3:31 PM
Brian Bradley Completed 10/04/2022 3:49 PM
Lindsey Ballard Completed 10/04/2022 3:55 PM
Board of County Commissioners Pending 10/19/2022 9:00 AM
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Noncriminal Justice Agency Agreement & Memorandum of Understanding
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MEMORANDUM OF UNDERSTANDING
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BETWEEN
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MONROE COUNTY SHERIFF'S OFFICE
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MONROE COUNTY FIRE RESCUE
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THE ESTABLISHMENT AND ACCOMMODATION OF
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THIRD-PARTY CONNECTIVITY TO THE MONROE
COUNTY SHERRIFF'S DEPARTMENT SMART U
MOBILE NETWORK �
This Memorandum of Understanding (MOU) is made and entered into this_'h day of ,
2022 by and between the Monroe County Board of County Commissioners, a political subdivision U
of the State of Florida ("County") and Sheriff Richard A. Ramsay in his official capacity as Sheriff
of Monroe County, Florida.
1. PURPOSE: This MOU between the Monroe County Sheriff's Office, hereafter referred to as
MCSO and the Monroe County Fire Rescue, hereafter referred to as MCFR," memorializes each
party's responsibilities with regard to establishing connectivity to records services accessible via
the Smart Mobile Network.
2. BACKGROUND: The requesting organization, MCFR,being approved for access to systems of
fire and emergency services records accessible via Smart Mobile,desires connectivity via a secure
web connection through the SmartMobile application that contains encrypted services.
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To ensure that there is a clear understanding between the parties regarding their respective
roles in this process, this MOU memorializes each party's responsibilities regarding the
development, operation, and maintenance of third-party connectivity to Smart Mobile. Unless
otherwise contained in an associated contract, the enclosed terms apply. SCOPE:
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a. The Monroe County Sheriffs Office agrees to:
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i.Provide access to the CAD data and configure the SmartMobile application for use
by the MCFR to view only fire rescue and emergency management data.
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b. The Monroe County Fire Rescue agrees to: U
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i. Coordinate requests for third-party connectivity to Smart Mobile or the Secure
VPN with the Monroe County Sheriff s Office I.T Division.
ii. Purchase hardware and software that are compatible with Smart Mobile.
iii. Transport only official,authorized traffic over the in the use of the SmartMobile
application.
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iv. Provide a POC and telephone number for MOU-related issues.
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v. Install the Mobile Device Manager(MDM) specified by MCSO on each device �
that will run Smart Mobile.
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vi. All users will abide by CJIS and MCSO policies.
vii. All users will complete a fingerprint based background check in order to be
granted access in accordance with the CJIS FBI Security Policy.
viii.All users will complete level 2 or higher CJIS Security awareness training/test.
ix. All users will log on to Smart Mobile using their own credentials, which must
not be shared. Violation may terminate access to Smart Mobile.
x. The MCFD will notify MCSO of the following;
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• Any user that is no longer employed
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• Any user that breached policy. Users can face discipline up to and
including revocation of their access to Smart Mobile.
• The loss or discontinued usage of any device running Smart Mobile. 0
2 FUNDING: There are no reimbursable expenses associated with this level of support. Each
party will fund its own activities unless otherwise agreed to in writing. This MOU is not an
obligation or commitment of funds,nor a basis for transfer of funds,but rather is a basic statement U
of understanding between the parties hereto of the nature of the relationship for the connectivity 0
efforts. Unless otherwise agreed to in writing, each party shall bear its own costs in relation to this
MOU. Expenditures by each party will be subject to its budgetary processes and to the availability U
of funds and resources pursuant to applicable laws,regulations,and policies. The parties expressly
acknowledge that the above language in no way implies that the BOCC will appropriate funds for
such expenditures.
3. SETTLEMENT OF DISPUTES: Disagreements between the parties arising under or relating E
to this MOU will be resolved only by consultation between the parties and will not be referred to
any other person or entity for settlement.
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1. Notice Requirement. Any notice required or permitted under this Agreement shall be in writing E
and hand delivered or mailed, postage pre-paid, to the County by certified mail, return receipt
requested, to the following: U
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For the County:
Steven Hudson, Fire Chief
Monroe County Fire Rescue
490 63rd Street, Ocean 0
Marathon, Florida 33050
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
Monroe County
1100 Simonton Street, Room 2-205 U-
Key West, Florida 33040
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James A. Molenaar
Senior Assistant County Attorney
Monroe County
1100 Simonton Street
Key West, Florida 33040
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For the MCSO:
Sheriff Richard A. Ramsay
Administration Headquarters
Monroe County Sheriff's Office
5525 College Road
Key West, Florida 33040
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With a copy to: �
Patrick McCullah
General Counsel
Monroe County Sheriff's Office U
5525 College Road
Key West, Florida 33040
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7. AMENDMENT, TERMINATION, ENTRY INTO FORCE, AND DURATION:
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a. All activities of the parties under this MOU will be carried out in accordance with the U
above- described provisions. 0
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b. This MOU may be amended or terminated by the mutual written consent of the parties'
authorized representatives.
c. Either party may terminate this MOU upon 30-days written notification to the other 2-
party. Such notice will be the subject of immediate consultation by the parties to decide
upon the appropriate course of action. In the event of such termination,the following rules .
apply:
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i. The parties will continue participation, financial or otherwise, up to
the effective date of the termination.
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ii. Each party will pay the costs it incurs as a result of the termination. >
iii. All information and rights therein received under the provisions of U
this MOU prior to the termination will be retained by the parties, subject to
the provisions of this MOU.
8 FORCE AND EFFECT: This MOU, which consists of nine numbered sections, will enter into
effect upon signature of the parties and will remain in effect for 3 years. The parties should review
the contents of this MOU annually to determine whether there is a need for the deletion, addition,
or amendment of any provision. This MOU is not intended,and should not be construed, to create
any right or benefit, substantive or procedural, enforceable at law or otherwise by any third party
against the parties, their parent agencies, the United States, or the officers, employees, agents, or
other associated personnel thereof.
The foregoing represents the understandings reached between the parties.
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IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative on the day and year first above written.
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Monroe County Sheriffs Office
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MONROE COUNTY BOARD OF COUNTY 0
COMMISSIONERS
By:
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David Rice, Mayor
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ATTEST: KEVIN MADOK, 0
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MONROE COUNTY CLERK U
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Date:2022.09.20 15:20:14-04'00'
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Approved as to Form and Legal Sufficiency James Z
Molenaar, Senior Assistant County Attorney 9
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