Item C09 C.9
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
October 19, 2022
Agenda Item Number: C.9
Agenda Item Summary #11165
BULK ITEM: Yes DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289-6342
N/A
AGENDA ITEM WORDING: Approval by the BOCC for ratification of a two (2) year
Professional Services Agreement with Public Consulting Group LLC (PCG) to assist with the data
reporting requirements for the Florida Public Emergency Medical Transportation (PEMT) Program.
Based upon projections, the total cost to the County to collect $439,978.00 in Medicaid
supplemental payments is $39,598.02.
ITEM BACKGROUND: MCFR is seeking BOCC approval for ratification of a two (2) year
Professional Services Agreement with Public Consulting Group LLC (PCG) to assist with the data
reporting requirements for the Florida Public Emergency Medical Transportation (PEMT) Program.
In the essence of time to meet the FL PEMT Program reporting requirements deadline, the contract
with PCG was routed as a small contract less than $50K for approval by the County Administrator
with agreement to have it subsequently ratified at the following BOCC meeting.
Since 2016, the inception of the Public Emergency Medical Transportation program, PCG has
gained vast experience working with a wide range of fire departments and ambulance service
providers across Florida to maximize Medicaid reimbursement and program compliance for the
provider community. Based upon their initial review and previous experience with the FL PEMT
Program, PCG projects that MCFR will receive $219,989.00 in Medicaid supplemental payments in
Year 1 and in Year 2 for a total of $439,978.00. In return for their data reporting assistance, PCG
requests a 12% fee in Year 1 and a 6% fee in Year 2 of the supplemental payment amount that
MCFR receives from the FL PEMT Program. Based upon projections, the total cost to the County to
collect$439,978.00 in supplemental payments is $39,598.02.
Research was conducted to obtain quotes from other companies (i.e. McKesson Corporation, EMS
M/C Change Healthcare) in accordance with the Purchasing Policy, but a company that performs FL
PEMT Program consulting could not be located. Most providers in the State of Florida (i.e. Palm
Beach County, Broward Sheriffs Office) use PCG for this program, aside from those that do their
own reporting.
A sole source letter is attached from PCG.
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C.9
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
Professional Services Agreement with PCG
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Professional Services Agreement with PCG - Signed Version 09.20.2022
PCG FL PEMT Kickoff Presentation FY22 Final
PCG PEMT Sole Source Memo 08.25.22
FINANCIAL IMPACT:
Effective Date: 09/21/2022
Expiration Date: 06/30/2024
Total Dollar Value of Contract:
Total Cost to County: $39,598.02
Current Year Portion: $39,598.02
Budgeted: Yes
Source of Funds: t1001 (78'/(,)/11500 (22'/(,)/SC 00036 (Oflier Coritrac .fat)
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes, excluding costs If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
James Molenaar Completed 10/04/2022 1:28 PM
Steven Hudson Completed 10/04/2022 3:03 PM
Purchasing Completed 10/04/2022 3:04 PM
Budget and Finance Completed 10/04/2022 3:15 PM
Brian Bradley Completed 10/04/2022 3:24 PM
Lindsey Ballard Completed 10/04/2022 3:41 PM
Board of County Commissioners Pending 10/19/2022 9:00 AM
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C.9.a
PROFESSIONAL SERVICES AGREEMENT 0-
THIS AGREEMENT is made and entered into this 21st day of September 2022, by and between
MONROE COUNTY, hereinafter referred to as "COUNTY", a political subdivision of the State
of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Public U-
Consulting Group LLC ("CONTRACTOR"), whose address is 148 State Street, Boston, MA 0
02109.
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Section 1. SCOPE OF SERVICES
CONTRACTOR shall do, perform and carry out in a professional and proper manner the
professional services described in the Proposal/Agreement Exhibit A which is attached hereto
and made a part of this agreement. IN THE EVENT OF A CONFLICT IN TERMS BETWEEN t0
THIS AGREEMENT AND EXHIBIT A, THE TERMS OF THIS AGREEMENT PREVAIL. -
CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities
herein described, subject to the terms and conditions set forth in these Agreement documents. The
CONTRACTOR shall at all times exercise independent, professional judgment and shall assume
professional responsibility for the services to be provided. CONTRACTOR shall provide services
using the following standards, as a minimum requirement: N
A. The CONTRACTOR shall maintain adequate staffing levels to provide the services
required under this Agreement.
B. To the extent that CONTRACTOR uses employees, subcontractors or independent
contractors, this Agreement specifically requires that the employees, subcontractors and
independent contractors shall not be an employee of or have any contractual relationship with
COUNTY. >
C. All personnel engaged in performing services underthis Agreement shall be fully qualified,
and, if required, to be authorized or permitted under State and local law to perform such services.
Section 2. COUNTY'S RESPONSIBILITIES
2.1 The COUNTY will provide such equipment, resources, and refreshments as provided in
Exhibit A. _
2.2 The COUNTY will make payments as outlined in Section 4 of this Agreement.
Section 3. TERM OF AGREEMENT
3.1 This Agreement shall become effective upon the later of signature by CONTRACTOR and
COUNTY. This agreement shall remain in effect until June 30, 2024.
Section 4. PAYMENT TO CONTRACTOR
4.1 The lump sum fees that will be paid by the COUNTY are as shown on Exhibit B. The
COUNTY is exempt from sales and use taxes.
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4.2 The lump sum fees are inclusive of all actual costs incurred, including by way of example
and not limitation, photocopies, long distance telephone charges, overnight delivery services, and
travel expenses.
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4.3 Payment will be made according to the Florida Local Government Prompt Payment Act,
Sections 218.70-218.80, Florida Statutes. CONTRACTOR shall submit to the COUNTY an
invoice with supporting documentation in a form acceptable to the Clerk. Invoices may be
submitted upon completion of the services. Acceptability of the invoice to the Clerk is based on
generally accepted accounting principles and such laws, rules and regulations as may govern the
Clerk's disbursal of funds. Invoices shall be sent to the COUNTY's Fire Rescue Department who L-
will review the documents and route them to appropriate COUNTY Staff for approval. Upon
receiving all required approvals, the invoice(s) will be forwarded to the COUNTY Clerk's office U
for payment.
4.4 Monroe County's performance and obligation to pay under this contract is contingent upon
an annual appropriation by the COUNTY.
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4.5 Notwithstanding the expiration or termination of the Agreement, COUNTY will
compensate CONTRACTOR as set forth herein with respect to any reimbursements COUNTY
receives after the expiration or termination of this Agreement that are the result of the g
CONTRACTOR's services.
Section 5. CONTRACT TERMINATION
The COUNTY reserves the right to terminate this Agreement by written notice given 48 hours N
prior to the date the services listed in Exhibit A are provided. If COUNTY terminates this Q
Agreement for convenience prior to the completion or submission of a cost report,
CONTRACTOR shall invoice, and COUNTY shall compensate CONTRACTOR, at an hourly
rate of$250 for the time CONTRACTOR expended in preparing such cost report. If COUNTY
terminates this Agreement for convenience after the submission of a cost report, but prior to .2
payment being received by COUNTY, the parties agree that the compensation provisions, shall
survive termination of the Agreement, and COUNTY shall timely compensate CONTRACTOR
pursuant to those provisions upon receipt of funds from ACHA.
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Section 6. NOTICES U
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed, postage prepaid, to the other party by certified mail, returned receipt requested,to the
following:
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To the COUNTY: Roman Gastesi, Monroe County Administrator
1100 Simonton St.
Key West, Florida 33040
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And
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Monroe County Attorney's Office
1111 12th St., Suite 408
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Key West, Fl. 33040
To the CONTRACTOR: Public Consulting Groin LLC
148 State Street
Boston, Massachusetts 02109 U-
Attn: Alissa Narode 0
Section 7. Public Records Compliance U
CONTRACTOR must comply with Florida public records laws, including but
not limited to Chapter 119, Florida Statutes and Section 24 of article I of the
Constitution of Florida. The COUNTY and CONTRACTOR shall allow and
permit reasonable access to, and inspection of, all documents, records, papers, 0
letters or other "public record" materials in its possession or under its control
subject to the provisions of Chapter 119,Florida Statutes, and made or received
by the COUNTY and CONTRACTOR in conjunction with this contract and
related to contract performance. The COUNTY shall have the right to
unilaterally cancel this contract upon violation of this provision by the
CONTRACTOR. Failure of the CONTRACTOR to abide by the terms of this N
provision shall be deemed a material breach of this contract and the COUNTY
may enforce the terms of this provision in the form of a court proceeding and
shall, as a prevailing party, be entitled to reimbursement of all attorney's fees
and costs associated with that proceeding. This provision shall survive any
termination or expiration of the contract.
The CONTRACTOR is encouraged to consult with its advisors about Florida
Public Records Law in order to comply with this provision.
CONTRACTOR shall maintain all books, records, and documents directly U
pertinent to performance under this Agreement in accordance with generally
accepted accounting principles consistently applied. Each party to this
Agreement and their authorized representatives shall have reasonable and
timely access to such records of each other party to this Agreement for public
records and auditing purposes during the term of the agreement and for five
(5) years following the termination of this Agreement. If an auditor employed
by the COUNTY or Clerk determines that monies paid to CONTRACTOR
pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the CONTRACTOR shall repay the monies together with interest
calculated pursuant to Section 55.03 of the Florida Statutes, running from the
date the monies were paid to CONTRACTOR.
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Pursuant to F.S. 119.0701, CONTRACTOR and its subcontractors shall
comply with all public records laws of the State of Florida, including but not
limited to:
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a. Keep and maintain public records required by COUNTY in order to
perform the service.
b. Upon request from the public agency's custodian of public records, provide L-
the public agency with a copy of the requested records or allow the records to
be inspected or copied within a reasonable time at a cost that does not exceed U
the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by
law.
c. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following a
completion of the contract if the CONTRACTOR does not transfer the records
to the public agency.
d. Upon completion of the contract, transfer, at no cost, to COUNTY all
public records in possession of the CONTRACTOR or keep and maintain
public records required by the public agency to perform the service. If the
CONTRACTOR transfers all public records to the public agency upon
completion of the contract, the CONTRACTOR shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. If the CONTRACTOR keeps and maintains public
records upon completion of the contract, the CONTRACTOR shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to COUNTY, upon request from the public
agency's custodian of records, in a format that is compatible with the
information technology systems of COUNTY.
If the CONTRACTOR does not comply with the COUNTY's request for
records, the COUNTY shall enforce the public records contract provisions in
accordance with the contract, notwithstanding the COUNTY's option and right
to unilaterally cancel this contract upon violation of this provision by the
CONTRACTOR. A CONTRACTOR who fails to provide the public records to
the COUNTY or pursuant to a valid public records request within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
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CONTRACTOR shall not transfer custody, release, alter, destroy or otherwise
dispose of any public records unless or otherwise provided in this provision or
as otherwise provided by law.
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IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC L-
RECORDS, BRIAN BRADLEY, AT (305) 292-3470, radle -
bri n(6��monroaeco,un -fl. ow, c/o Monroe County Attorney's Office, 1111 12" U
St., Suite 408, Key West FL 33040.
Section 8. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990
The CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf
any former COUNTY officer or employee subject to the prohibition of Section 2 of Ordinance No. U
010-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No. 020- 0
1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this a
agreement without liability and may also, in its discretion, deduct from the agreement or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former COUNTY officer or employee.
Section 9. CONVICTED VENDOR
By signing this agreement, CONTRACTOR represents that the execution of this Agreement will C!
not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this
section shall result in termination of this Agreement and recovery of all monies paid hereto, and
may result in debarment from COUNTY's competitive procurement activities.
A person or affiliate who has been placed on the convicted vendor list following a conviction for >
public entity crime may not submit a bid on an Agreement with a public entity for the construction
or repair of public building or public work, may not perform work as a CONTRACTOR,supplier,
subcontractor, or CONTRACTOR under Agreement with any public entity, and may not transact ,
business with any public entity in excess of the threshold amount provided in Section 287.017 of
the Florida Statutes, for the Category Two for a period of 36 months from the date of being placed
on the convicted vendor list.
Section 10. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES a
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida applicable to Agreements made and to be performed entirely in the State. 2,
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In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall lie
in the appropriate court or before the appropriate administrative body in Monroe County,Florida.
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Section 11. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction,the remaining terms, covenants, conditions and provisions of this
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Agreement, shall not be affected thereby; and each remaining term, covenant, condition and
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms,covenants,conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this Agreement. The
COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision U_
with a valid provision that comes as close as possible to the intent of the stricken provision. 0
Section 12. ATTORNEY'S FEES AND COSTS U
The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of
this Agreement,the prevailing party shall be entitled to reasonable attorney's fees,and court costs,
as an award against the non-prevailing party. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and c0
usual and customary procedures required by the Circuit Court of Monroe County. -
Section 13. BINDING EFFECT g
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and CONTRACTOR and their respective legal representatives,
successors, and assigns.
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Section 14. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary COUNTY and corporate action, as
required by law.
Section 15. ADJUDICATION OF DISPUTES OR DISAGREEMENTS >
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If no
resolution can be agreed upon within 30 days after the first meet and confer session,then any party
shall have the right to seek such relief or remedy as may be provided by this Agreement or by
Florida law. This Agreement shall not be subject to arbitration. U
Section 16. COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to the
formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR
agree to participate, to the extent required by the other party, in all proceedings, hearings,
processes, meetings,and other activities related to the substance of this Agreement or provision of 2.1
the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no
party to this Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
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Section 17. NONDISCRIMINATION
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The parties agree that there will be no discrimination against any person, and it is expressly
understood that upon a determination by a court of competent jurisdiction that discrimination has
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occurred, this Agreement automatically terminates without any further action on the part of any
party,effective the date of the court order. The parties agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but
are not limited to: 1) Title V11 of the Civil Rights Act of 1964 (PL 88-352), which prohibit
discrimination in employment on the basis of race,color, religion,sex,and national origin; 2)Title u-
IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), 0
which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) U
The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits
discrimination on the basis of age; 5)The Drug Abuse Office and Treatment Act of 1972 (PL 92-
255),as amended, relating to nondiscrimination on the basis of drug abuse; 6)The Comprehensive
Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(PL 91616),
as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The c0
Public Health Service Act of 1912, §§523 and 527(42 USC §§690dd-3 and 290ee-3),as amended, -
relating to confidentiality of alcohol and drug abuse patient records; 8) Title Vill of the Civil
Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC §§ c
12101), as amended from time to time, relating to nondiscrimination in employment on the basis
of disability; 10) Monroe County Code Chapter 14, Article 11, which prohibits discrimination on
the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity N
or expression,familial status or age;and l l)any other nondiscrimination provisions in any federal Q
or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
Section 18. COVENANT OF NO INTEREST
COUNTY and CONTRACTOR covenant that neither presently has any interest, and shall not
acquire any interest, which would conflict in any manner or degree with its performance under this
Agreement, and that only interest of each is to perform and receive benefits as recited in this
Agreement.
Section 19. CODE OF ETHICS
The parties understand that officers and employees of the COUNTY are required to comply with U
the standards of conduct for public officers and employees as delineated in Section 112.313,
Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business
with one's agency;unauthorized compensation;misuse of public position,conflicting employment
or contractual relationship; and disclosure or use of certain information.
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Section 20. NO SOLICITATION/PAYMENT
The COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award
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or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR
agrees that the COUNTY shall have the right to terminate this Agreement without liability and,at
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its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
Section 21. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes,the participation of the COUNTY U_
and the CONTRACTOR in this Agreement and the acquisition of any commercial liability 0
insurance coverage,self-insurance coverage,or local government liability insurance pool coverage
shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any U
Agreement entered into by the COUNTY be required to contain any provision for waiver.
Section 22. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability, workers' compensation, and other benefits which apply to the 0
activity of officers, agents, or employees of any public agents or employees of the COUNTY,
when performing their respective functions under this Agreement within the territorial limits of
the COUNTY shal I apply to the same degree and extent to the performance of such functions and g
duties of such officers, agents, volunteers, or employees outside the territorial limits of the
COUNTY.
Section 23. LEGAL OBLIGATIONS AND RESPONSIBILITIES N
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,nor shall
it be construed as, relieving any participating entity from any obligation or responsibility imposed
upon the entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of the obligation
or responsibility. Further, this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the
extent permitted by the Florida constitution, state statute, and case law.
Section 24. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or U
program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither
the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the
authority to inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement separate and E
apart, inferior to, or superior to the community in general or for the purposes contemplated in
this Agreement.
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Section 25. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require,
including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement, and Non-Collusion Agreement.
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Section 26. NO PERSONAL LIABILITY
No covenant or agreement contained herein steal I be deemed to be a covenant or agreement of any o
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member,officer,agent or employee of COUNTY in his or her individual capacity,and no member,
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officer, agent or employee of COUNTY shall be liable personally on this Agreement or be subject
to any personal liability or accountability by reason of the execution of this Agreement.
Section 27. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any of 0
the parties hereto may execute this Agreement by signing any such counterpart.
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Section 28. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that such section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
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Section 29. INSURANCE POLICIES c-
29.1 General Insurance Requirements for Other Contractors and Subcontractors.
As a pre-requisite of the work governed,the CONTRACTOR shall obtain,at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
CONTRACTOR will ensure that the insurance obtained will extend protection to all
Subcontractors engaged by the CONTRACTOR. As an alternative, the CONTRACTOR may
require all Subcontractors to obtain insurance consistent with the attached schedules; however N
CONTRACTOR is solely responsible to ensure that said insurance is obtained and shall submit
proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for
termination of this Agreement.
The CONTRACTOR will not be permitted to commence work governed by this contract until
satisfactory evidence of the required insurance has been furnished to the COUNTY as specified
below. Delays in the commencement of work, resulting from the failure of the CONTRACTOR
to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as if the work
commenced on the specified date and time, except for the CONTRACTOR's failure to provide
satisfactory evidence. U
The CONTRACTOR shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in the attached schedules. Failure to comply with this
provision may result in the immediate suspension of all work until the required insurance has been E
reinstated or replaced and/or termination of this Agreement and for damages to the COUNTY.
Delays in the completion of work resulting from the failure of the CONTRACTOR to maintain
the required insurance shall not extend deadlines specified in this contract and any penalties and
failure to perform assessments shall be imposed as if the work had not been suspended, except for 2.1
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the CONTRACTOR's failure to maintain the required insurance.
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The CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required
insurance, either:
• Certificate of Insurance
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A Certified copy of the actual insurance policy.
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The COUNTY, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the COUNTY by the insurer.
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The acceptance and/or approval of the CONTRACTOR s insurance shall not be construed as
relieving the CONTRACTOR from any liability or obligation assumed under this contract or U
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included
as "Additional Insured" on all policies, except for Workers' Compensation and Professional
Liability.
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29.2 Insurance Requirements For Contract Between COUNTY And CONTRACTOR 4-
Policies shall be written by companies licensed to do business in the State of Florida and having
an agent for service of process in the State of Florida. All insurance companies shall have an g
A.M. Best rating of A-or better. The required insurance shall be maintained at all times while
CONTRACTOR is providing service to COUNTY.
Workers' Compensation Statutory Limits CN
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Employers' Liability Insurance
Bodily Injury by Accident $100,000
Bodily Injury by Disease, policy limits $500,000
Bodily Injury by Disease,each employee $100,000
General Liability, including
Premises Operation
Products and Completed Operations en
Blanket Contractual Liability
Personal Injury Liability U
Minimum acceptable limits $1,000,000 CSL
Vehicle Liability providing coverage for all owned, non-owned and hired vehicles
Minimum acceptable limits $1,000,000 CSL
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Professional Liability $1,000,000 per Occurrence
$2,000,000 Aggregate
Section 30. INDEMNIFICATION, DEFEND, HOLD HARMLESS
The CONTRACTOR does hereby consent and agree to indemnify, defend and hold harmless the
COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions,
Officers, and the Employees, and any other agents, individually and collectively, from all fines,
suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising
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out of the sole negligent actions of the CONTRACTOR or substantial and unnecessary delay
caused by the willful nonperformance of the CONTRACTOR and shall be solely responsible for
any and all accidents or injuries to persons or property arising out of its performance of this
contract. The amount and type of insurance coverage requirements set forth hereunder shall in no
way be construed as limiting the scope of indemnity set forth in this paragraph. Further the U-
CONTRACTOR agrees to defend and pay all legal costs of the COUNTY for claims or acts 0
attributable to the sole negligent act of the CONTRACTOR or any of CONTRACTOR'S
employees or representatives. U
At all times and for all purposes hereunder, the CONTRACTOR is an independent contractor and
not an employee of the Board of County Commissioners. No statement contained in this agreement
shall be construed so as to find the CONTRACTOR or any of his/her employees, contractors,
servants or agents to be employees of the Board of County Commissioners for Monroe County. 0
As an independent contractor the CONTRACTOR shall provide independent, professional c-
judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations
applicable to the services to be provided. g
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Section 31. LIMITATIONS OF LIABILITY
EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, CONTRCATOR DOES NOT
MAKE ANY WARRANTY WITH RESPECT TO THE CONTRACTED SERVICES, CN
WHETHER EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIMS ANY IMPLIED a
WARRANTIES, WHETHER OF MERCHANTABILITY, SUITABILITY, FITNESS FOR A
PARTICULAR PURPOSE, OR OTHERWISE FOR SAID CONTRACTED SERVICES.
NEITHER PARTY SHALL BE LIABLE TO THE OTHER ANY INCIDENTAL, INDIRECT,
SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT
LIMITED TO, SUCH DAMAGES ARISING FROM ANY TYPE OR MANNER OF
COMMERCIAL, BUSINESS, OR FINANCIAL LOSS, EVEN IF THE OTHER PARTY HAD
ACTUAL OR CONSTRUCTIVE KNOWLEDGE OF THE POSSIBILITY OF SUCH
DAMAGES AND REGARDLESS OF WHETHER SUCH DAMAGES WERE FORESEEABLE.
OTHER THAN A CLAIM BY CONTRACTOR THAT COUNTY HAS NOT PAID U
COMPENSATION, UNDER NO CIRCUMSTANCES SHALL EITHER PARTY'S
AGGREGATE LIABILITY TO THE OTHER PARTY UNDER THIS AGREEMENT EXCEED
AN AMOUNT EQUAL TO THE TOTAL FEES PAID BY COUNTY TO CONTRACTOR
PURSUANT TO SECTION 3 OF THIS AGREEMENT DURING THE PRIOR TWELVE (12)
MONTH PERIOD.
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C.9.a
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IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the 0
21 st day of September, 2022.
Public Consulting Group LLC MONROE COUNTY
09.20.2022
Roman Gastesi, County Administrator
This contract is to be ratified and approved on October 19, U
Printed: Marc Staubley 2022 by the Board.
0
James D. Digitally signed by James (SEAL)
x.D.Molenaar
Molenaar , ;za22 �3.o9.0909 � � Attest KEVIN MADOK,CLERK 0
oa"oo'
Approved as to Form and Legal Sufficiency By:_ 2
James D. Molenaar As Deputy Clerk
Asst. County Attorney
MONROE COUNTY ATTORNEY'S OFFICE BOARD OF GOVERNORS OF FIRE AND04
AMBULANCE DISTRICT 1 OF MONROECD
COUNTY,FLORIDA
Br.. —___________________
Mayor/Chairperson
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C.9.a
PUBLIC Monroe County
CONSAA MNG GROVP PCG Emergency Services Agreement
sotudons that Water M
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EXHIBIT A
CONTRACTED SERVICES
Public Emergency Medical Transportation (PEMT) Program L-
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CONTRACTOR will provide the below Contracted Services which will be utilized for two (2) U
state fiscal year cost reporting cycles, defined as September 21, 2022—June 30, 2024.
A. COUNTY provides countywide ambulance and medical services some of which will qual-
ify for the PEMT Program for Medicaid. COUNTY must comply with both U.S. Depart- 0
ment of Health and Human Services under the Health Insurance Portability and Accounta-
bility Act of 1996 (HIPAA) and the Health Information Technology for Economic and
Clinical Health (HITECH) Act and as such, CONTRACTOR shall comply.
B. COUNTY provides emergency medical transports to Medicaid patients each year and the
Contractor shall complete the documentation as required for COUNTY to participate in N
the PEMT Program.
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C. This PEMT Program provides for supplemental payments for allowable costs that are in
excess of other Medicaid revenue received for emergency medical transportation services
to Medicaid eligible recipients. >
D. CONTRACTOR shall be familiar with the PEMT Program in the state of Florida and all LM
the rules, regulations and requirements associated with the Program.
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E. CONTRACTOR shall have the knowledge, skills, and ability to fully complete the re-
quired cost reports to the Agency for Health Care Administration (AHCA) within the time
frame prescribed by AHCA.
F. CONTRACTOR shall have knowledge of the data and cost reporting principles specified
in Chapter 401, Florida Statutes. U)
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G. CONTRACTOR shall have knowledge and experience in the completion of all ten (10)
Schedules as required by the Program.
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H. COUNTY will provide CONTRACTOR with all of the required data needed to complete
the Schedules; however, CONTRACTOR is responsible for accurate completion of the 0-
Schedules.
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Packet Pg. 301
C.9.a
PUBLIC Monroe County
CONSAA MNG GROVP PCG Emergency Services Agreement
sotudons that Water M
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I. CONTRACTOR shall be able to accept from COUNTY, in electronic submission form
all information via a secure connection in accordance with the Health Insurance Portability
and Accountability Act(HIPAA). U-
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J. If the completed cost report is rejected by AHCA, CONTRACTOR shall work with U
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COUNTY to make the necessary corrections and/or modifications and resubmit the report
before the required filing deadline.
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K. CONTRACTOR shall keep COUNTY informed of all updates relating to managed care 0
and estimate the impact of future changes in managed care reimbursement through an ini-
tial meeting and a minimum of quarterly status meetings. a
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L. CONTRACTOR shall support COUNTY in establishing the legal and operational ground
to participate in the Managed Care program.
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M. CONTRACTOR shall draft supporting documentation and flow processes for presentation
to COUNTY and assist with messaging and review presentations for related staff as
needed.
N. CONTRACTOR shall provide guidance and support to COUNTY for it to enter into con-
tracts with Managed Care Organizations.
O. CONTRACTOR shall be familiar with the Managed Care program in the state of Florida
and all the rules, regulations and managed care reporting requirements.
P. CONTRACTOR shall monitor claims and cash flows of Managed Care program to ensure
COUNTY receives appropriate benefit from the program and has met documentation
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needs, including reports to COUNTY on a quarterly basis. E
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Q. CONTRACTOR agrees to receive compensation for Contracted Services on a contingency
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fee basis. This compensation will be based on payments received by COUNTY under the 0
PEMT Program. �
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R. If, as a result of an audit by AHCA, a refund is required by COUNTY, CONTRACTOR
agrees to return the portion of the compensation fee that was paid on the amount being re- U)
funded. 0-
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Packet Pg. 302
C.9.a
PUBLIC Monroe County
CONSAA MNG GROVP PCG Emergency Services Agreement
sotudons that Water M
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S. The parties agree and acknowledge that COUNTY is relying on CONTRACTOR'S experi-
ence relative to the data reporting requirements under the PEMT Program. CONTRAC- 0-
TOR will receive all CONTRACTOR requested information and data from COUNTY on L_
an "as-is"basis. CONTRACTOR is not responsible for evaluating or verifying the accu- U_
racy of any information received from COUNTY. Assuming COUNTY complies with all U
of CONTRACTOR's data requirements, CONTRACTOR is not responsible for errors or
omissions in any data it receives from the COUNTY; notwithstanding CONTRACTOR
negligence or errors or omissions that may occur during any manipulation by the CON-
TRACTOR of COUNTY's data for PEMT reporting purposes. 0
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C.9.a
PUBLIC Monroe County
CONSAA MNG GROVP PCG Emergency Services Agreement
sotudons that Water M
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EXHIBIT B
COMPENSATION
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In consideration for the Contracted Services, COUNTY will pay CONTRACTOR a contingency
fee of twelve percent(12%) based on payments received by the Monroe County under the PEMT U
program, unless Managed Medical Assistance ("MMA") become eligible under the PEMT pro-
gram. In the event that MMA becomes eligible under the PEMT program, the contingency fee
shall be six percent (6%) based on payments received by Monroe County under the PEMT pro-
gram. The percentage shall be comprised of the total cost of all projects, materials, equipment,
labor, expenses, all mark-ups for overhead, and profit. The Monroe County agrees to pay CON- 0
TRACTOR in current funds, as compensation for its Services. The total cumulative value of this -
contract may not exceed $49,999.99 without approval by the Board.
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CONTRACTOR will not receive any compensation until the Medicaid FFS or Medicaid MCO
reimbursements are received by COUNTY. All reimbursement realized by COUNTY from the
supplemental payment program for EMS shall be paid in full directly from AHCA to COUNTY. N
CONTRACTOR will invoice and receive its compensation after the receipt of reimbursement is
received by COUNTY for either initiative, i.e.,reimbursements do not have to be received for both
Medicaid FFS and Medicaid MCO programs; rather CONTRACTOR's compensation arises from
reimbursements received by COUNTY for both initiatives from the state fiscal year cost reporting g
cycles set forth in Exhibit A.
CONTRACTOR will invoice COUNTY based on the reimbursements within forty-five (45) days
of receipt of funds by COUNTY.
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C.9.a
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PUBUC ENTRY CRIME STATEMENT
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'A person or milli who has been placed on the convicted vendor list t&Wng a conviction for L.
public entity crW*may not submit a bid on a contract to provide any goods or services to a public U.
entity, may not submit a bid on a contract w13h a public entity for the corwtruMon or repair of a
public building or public work,may not submit bids on leases of real property to public entity,may U
not be awarded or perform work as a CONTRACTOR,suppler,aubmtractor.or CONTRACTOR
Under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided In Section 287.017,for CATEGORY TWO for a period
of 36 months from the date of being placed on the convicted vendor list'
I have read the above and stage that neither PJq%(o oA')A t ( ndent+s name) 0
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nor any AftHlate has been placed on the convicted vendor Hsi within 1 months. c-
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Date: ' N
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STATE OP
COUNTY OF:
Subscribed and swom to(or affirmed) before me,by means of R-011 siml prmnoe or 13 onljne
notaarzation,on U [,S r /19 1 O2 Z (date)
by_MARC- S-7AL BL,L-Y (name of atRant). He/She Is personally known
to me or has produced �� C 9-FEIP-5 �- (type of kten6itication). as U
idenEltication.
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SWORN STATEAWNT UNDER ORDINANCE NO.010-1990
MONROE COUNTY,FLORIDA �
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ETHICS CLAUSE
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'...warn to that heJit has not employed, retained or otherwise had act on hk4m behalf any c�
former County officer or employee In violation of Section 2 of Ordinance No. 010.1990 or any
County officer or empkrM in vIoWdon of Section 3.of Ordinance No. 010-1990. For breach or 0
violation of this provision the County may, In its disc melon, terminate this Agreement without U
liability and may also,in Its discretion,deduct from the Agreement or purchase price,or otherwise 0
reacver, the full amount of any fee, commission, percentage, or con ration paid to the
former County officer or employee.'
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Date:
STATE OF:
COUNTY OF: >
Subscribed and sworn to(or affirmed)before me,by means of Mo;kal presence or 0 online
notarization,on (da*)
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by (name of affiant). He/She is personelly
known to me or has produced s DR kff S /.1 G(type of idendflcadon)as
Identification.
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NOTARY PUBLIC
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DRUG-FREE WORKPLACE FORM
The uncle! or witL11'.de Statute 287.087 hereby certiiles that
(Name of ) 0
1. Publish a statetrmerrt notifying employees that the unlawful manufacture, disbrbutlan, U
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dispensing, possession, or use of a controlled substance is prohibited In the workplace
and specifying the actions that will be taken against employees for violations of such
prohlbition.
2. inform employees about the dangers of drug abuse In the workplace,the business'policy
of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs,and the penalties that may be imposed upon employees U
for drug abuse violations.
3. Give each employee engaged in providing the commodities or coritractual services that
are under bid a copy of the staterntent spedllod In subsection(1).
4. In the statement speed isd In subsection (1), notify the employees that*as a condition of �
worldrrg on the commoMes or contractual saMeas that are under bid.the employee will
ablde by Ow terms of the statement and will notify the employer of any oonvletion of, or
plea of guilty or polo contenders to,any violation of Chapter 893 (Florida Statutes) or of
any controlled substanoe low of the United States or any state,for a violation oacuntng In CN
the workplace no later than five(5)days after such conviction.
5. Impose a sanction on,or require the satisfactory participation In a drug abuse assistance
or rehabilitation program If such is available in the employee's community, or any
employee who is so convicted.
S. Make a good faith effort to oontinue to maintain a drug4me workplace through
implementation of this section.
As the person authorized to sign the statement,I cerbly' this fli illywiththeabove
requirements.
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( ignawre)
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Date: [2-69Z
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STATE OF: LE
COUNTY OF: :t;Q—A V1
Subscribed and WNPrn to(or affirMed) ro me, means of! !cal presence or D online
notarization,on 9 ;L.Cj (date)
by tAA&C name of~. He/She Is personally
known to me or has produced C
Identification)as Iientifkation.
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uuuuuu umw a u www NOTARY PUB C U)
L„"N�w°uuiuwr�1,„ Vm�,-VI�i�R II�IIIuuJ!��a�r uwlla
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Monroe County .punch asin g Policy and Procedures
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ATTACHMENT DA2
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VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES IASTS CL
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r,o Ject Description(s)._YEMI Qgg .............................................................._ U_
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Respondent Vendor Name......: 0
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Vendor FEIM 04-2942913 ..... 0
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Vendor's Authorized Representative Name and Ti le:yiarc Staubley lice Area Director CL
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Address-j4B Smote Street .................
City: Bosion _%gel MA Zip:..............02109
..................................................................................................................... ......................................................................
Phone Nurnber: 512-777-5481
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Email Address-, Llaf U
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77177728-771-35,Norida Statutes prohibits a cornpany frorn bidding on,submitting a proposal for,oi entering into .0
or renewing a contract, for goods or services of alloy aniount if,at the time of contracting or renewal, the company
is on the Scrufini7ed Cornpanics that Boycott Israel List, created pursuant to Section 215..4725, Florida Statutes, .2
or is engaged in a Boycott of Israel, Section 287.135,Florida Statutes,also prohibits a compan- from bidding on
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submitting a proposal for,or entering into or renewing a contract for goods or services 011,00,000 or more,that S
are on either the Scrutinized Companies with Activifies,in Sudan LJst or the Scrutinized Companies with Activities CN
CN
in the Iran Petroleum Energy Sector Lists which were created pursuant to s..215.473,Florida Statutes,or is engaged Q
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in business operalions in Cuba or Syria. Q
As the person authorized to sign cm behalf of Respondent, I hereby certify that the company identified above in
the Section entided"Respondent Vendor Nary e"is no listed on the Scrutini7ed Companies that Boycott Israel Ust Q
or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Senitinized
Companies with Activities in Sudan [,,kt,the.Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List,or engalT.,ed in business operations in Cuba or Syria. >
I understand that pursuant to Section 287,i 35, Florida Statutes,the submission ofa false certification may subject
cornpany to civil penal-ties, attorney's fees, and/or costs.. I further understand that any contract with the County
inay be terminated, at the option ofthe County, ifthe company is fbund to have subrnitted a false certification or
has been placed on the Scrutinized Companics that Boycott Israel l-ist or engaged in a boycott of Israel or p8accd
on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the
U
Iran Petroleum E= Sector Lis l or been engaged in business=rdtions in Cuba,or arLla... .....
Certified By: who is authofized to
sign on behial" the abo ere=!
A.Whorized Sigrmture:
Print Narne: Marc StaublA�y E
Title. PnLctice A a Director 0
...............................................................
Note: The List are available at the following Department of Management Services
Site: urchasin vendor information/ U)
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convict d s discriminato cAM lairft vendor listscis
.............................................................
Devised B1CX-"('3/18/2020 U)
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Page 93 of 11106
FPacket Pg. 308
C.9.a
A`oRoe CERTIFICATE OF LIABILITY INSURANCE DATE(YMIDDIYYYY)
a/17/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT- If tht cerdficats holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to CL
the terms and conditions of the policy,certain policies may require an endorsement A statement on this cortiflcate does not confer rights to the
certificate holder in lieu of such endorsement(s). UJ
PRODUCER M ,coNTA Courtney Mitchell CL
Bay& Companies, Inc. PHONE FAI�C :
980 Washington Street Wks., 0
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Suite 325 INSU AFFORDING COVERAGE NAIL/
Dedham MA 02026 INSURERA:Great Northern Insurance Company 20303 L)
INSURED INsuRERB:Federal insurance C 20281 CL
Public Consulting Group LLC INsuRSRc:Allied World National Assurance Co. 10690
148 State Street INwRERD:ACB American Insurance Company 22667
loth Floor INSURER E- C5
Boston NA, 02109 1 INSURERF:
COVERAGES CERTIFICATE NUMBER:22-23 PCG Master REVISION NUMBER: 0
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD f)
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS -
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 9=
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. O
e1SR TYPE OF INSURANCE POCKY NUM POLICY fFF POLICY i�(P LIMITS
LTR ]( COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000
A CLAIMS-MADE 7 OCCUR PREM TO RENTED S 11000,040
33935036 4/1/2022 4/1/2023 MED EXP ons S 10,000
PERSONAL 6 ADV INJURY S 1,000,000 N
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G£N'LAGGREGATE LIMIT APPLIES PER' GENERALAGGREGATE $ 2,000,000
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x POLICY1:1 JECT Loc PRODUCTS-COMPIOPAGG S Included
$
OTHER:
A COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
$ 11000,004
ANYAUTO BODILY INJURY(Pw penal) $ 0
B SCHEDULED ALL OWNED
AUTOS AUTOS 73540440 4/1/2022 4/1/2023 BODILY INJURY{Per acddant) S ,
NON4"ED PROPERTY DAMAGE $ 0)
X HIREDALITOS A AUTOS
$
]( UMBRELLA LIAB X OCCUR EACH OCCURRENCE 3 10 000 000 �
C EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 09
DIED I Z I RETENTION 10.000 0322-2674 4/1/2022 4/1/2023 $ a
WORKERS COMPENSATION E FR
AND EMPLOYERS'LIAMTY YIN L)
ANY PROPRIETORIPARTNERIEXECUTNE ❑NIA
(YandaMry In E.L..EACH ACCIDENT $ 11000,000
D OFFIOE wy MBERIn NH)
EXCLUDED? 71724811 12/31/202L 12/31/2022 E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If e,OeKdba uarlw
RIPTION OFOPERATI below E.LDISEASE-POLICY LIMIT $ 1 000 000
D Profession/Cyber Liability/ D47157753 4/1/2022 4/1/2023 EadrCIAWAagregaw: $10,000,000
Teebology BfOa Claims Made Retro Dater Fu11 Prior Acto Rarortim $500,000
DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES)ACORD 101,AddMonal Rsmadrs$ahodule,may be&Wched If more space b1 regoAmd)
Monroe County Board of County Commissioners is included as Additional Insured where required by written 09
contract. APPROVED BY RISK MANAGEMENT
B ..,.. " 4;.m Way nd °M n
DATE 9/14/2022
WAIVER NIA_YES
CERTIFICATE HOLDER CANCELLATION 0
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 42
Monroe County Board of County Commissions THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
1100 Simonton Street ACCORDANCE WITH THE POLICY PROVISIONS. CL
Key West, FL 33040
AUTHORIZED REPRESENTATIVE
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James Hays/CEMITC
®1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 2S(2014101) The ACORD name and logo are registered marks of ACORD
iNS025(]o14orl
Packet Pg. 309
C.9.a
PUBLIC
CONSULTING GROUP
Solutions that Matter 0
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Since 2016,the inception of the Public Emergency Medical Transportation program, PCG has gained vast
experience working with a wide range of fire departments and ambulance service providers across Florida 0
to maximize Medicaid reimbursement and program compliance for the provider community. The
following paragraphs provide an overview of PCG's unmatched services which justify a sole source c-
contract for the PEMT and MCO program.
PCG is the only vendor with the necessary program knowledge and experience to support your
department
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Since 2006, PCG has been working with the provider community to increase Medicaid reimbursement for -
ambulatory services. Most notably, PCG assisted the State of Texas with the establishment of the first
EMS Supplemental Payment Program in the country,and subsequently supported the Commonwealth of
Massachusetts and the State of Colorado with the approval and implementation programs. As the result
of our work over the past sixteen years in this arena, PCG has acquired in-depth experience working with
fire departments and ambulance service providers to identify reimbursable costs and to complete or N
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facilitate the completion of the required annual cost report. More recently, PCG has worked with c�
providers in Washington, Missouri, Oklahoma, Iowa, and Oregon to navigate the process cost reporting,
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revenue maximization, and audits. In Florida, PCG supports over 65 providers across the state.
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No other team is more qualified as subject matter experts in Medicaid cost reporting. Our project team
for this engagement includes a nationally recognized Medicaid regulatory expert with more than 40 years >
of experience. Our staff have designed and built cost reporting programs for a number of state Medicaid
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agencies and manage the development and submission of over 450 cost reports for public EMS service
providers, which far surpasses that of any other vendor.
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PCG is the only vendor that provides a full-service delivery model, including the use of a web-based CL
solution.
PCG's cost report preparation and cost settlement support will allow a provider to generate maximum
allowable revenue under the PEMT program while mitigating audit risk.Through our full-service delivery
model, PCG offers cost reporting expertise that optimizes revenue and reduces the administrative burden
on EMS providers. PCG will provide full support to a provider throughout the cost reporting process, and
all state and federal audits. 2.1
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As part of our process PCG will provide departments with additional services aimed at increasing revenue
for the department.We conduct comparative analyses to identify significant trends in billing and financial
data utilizing our web-based cost reporting tool. PCG is the only vendor to offer an online EMS cost
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reporting system,which is utilized for data aggregation, comprehensive compliance reviews, automated
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edits checks, and advanced reporting.The use of a system through these programs is vital to help ensure
all potential reimbursement is captured and extensively reviewed.
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Packet Pg. 310
C.9.a
PUBLIC
CONSULTING GROUP
Solutions at Matter
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PCG is proud to be the only firm to conduct full scale, pre-submission Quality Control reviews to ensure
compliance with programmatic regulations, and we are prepared to answer any potential inquiries from 0-
the State or CMS regarding the cost report. PCG is pleased to offer comprehensive pre-and post-payment
audit support to our clients and our team that will serve the department. PCG has many staff with 0
healthcare regulatory expertise,proficiency in financiall management and strong technical and operational cJ
skills. Our staff are experts in OMB SuperCircular (2 CFR Part 200) and Medicare/Medicaid principles of
reimbursement. We are the only vendor in Florida that provides this level of audit support around the
PEMT program and the only provider with a web-based solution for completing the cost reports.
In summary, as a firm dedicated to serving the public sector, PCG understands the fiscal challenges that t0
providers face in serving Floridians.We are confident that ourteam's knowledge,combined with our deep -
experience and highly successful approach, uniquely qualifies PCG as the only firm that can fully support
departments in generating incremental revenue under the PEMT and MCO programs to help alleviate
some of the fiscal pressure it is currently facing.
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PUBLIC
CONSULTING GROUP
Solutions that Matter
Since 2016, the inception of the Public Emergency Medical Transportation program, PCG has gained vast E
experience working with a wide range of fire departments and ambulance service providers across Florida
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to maximize Medicaid reimbursement and program compliance for the provider community. The CL
following paragraphs provide an overview of PCG's unmatched services which justify a sole source
contract for the PEMT and MCO program. CL
PCG is the only vendor with the necessary program knowledge and experience to support your
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department.
Since 2006, PCG has been working with the provider community to increase Medicaid reimbursement for CL
ambulatory services. Most notably, PCG assisted the State of Texas with the establishment of the first
EMS Supplemental Payment Program in the country, and subsequently supported the Commonwealth of 0
Massachusetts and the State of Colorado with the approval and implementation programs. As the result
of our work over the past sixteen years in this arena, PCG has acquired in-depth experience working with c
fire departments and ambulance service providers to identify reimbursable costs and to complete or
facilitate the completion of the required annual cost report. More recently, PCG has worked with
providers in Washington, Missouri, Oklahoma, Iowa, and Oregon to navigate the process cost reporting, 0
revenue maximization, and audits. In Florida, PCG supports over 65 providers across the state.
No other team is more qualified as subject matter experts in Medicaid cost reporting. Our project team 04
for this engagement includes a nationally recognized Medicaid regulatory expert with more than 40 years Ln
of experience. Our staff have designed and built cost reporting programs for a number of state Medicaid
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agencies and manage the development and submission of over 450 cost reports for public EMS service 0
providers, which far surpasses that of any other vendor. as
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PCG is the only vendor that provides a full-service delivery model, including the use of a web-based
solution. c
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PCG's cost report preparation and cost settlement support will allow a provider to generate maximum c
allowable revenue under the PEMT program while mitigating audit risk.Through our full-service delivery
model, PCG offers cost reporting expertise that optimizes revenue and reduces the administrative burden
CL
on EMS providers. PCG will provide full support to a provider throughout the cost reporting process, and
all state and federal audits. CL
As part of our process PCG will provide departments with additional services aimed at increasing revenue °b
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for the department.We conduct comparative analyses to identify significant trends in billing and financial
data utilizing our web-based cost reporting tool. PCG is the only vendor to offer an online EMS cost
reporting system, which is utilized for data aggregation, comprehensive compliance reviews, automated
edits checks, and advanced reporting.The use of a system through these programs is vital to help ensure
all potential reimbursement is captured and extensively reviewed.
September 4, 2019 Page - 1
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C.9.c
PUBLIC
CONSULTING GROUP
Solutions that Matter
PCG is proud to be the only firm to conduct full scale, pre-submission Quality Control reviews to ensure
compliance with programmatic regulations, and we are prepared to answer any potential inquiries from
the State or CMS regarding the cost report. PCG is pleased to offer comprehensive pre-and post-payment
audit support to our clients and our team that will serve the department. PCG has many staff with
healthcare regulatory expertise, proficiency in financial management and strong technical and operational CL
skills. Our staff are experts in OMB SuperCircular (2 CFR Part 200) and Medicare/Medicaid principles of
reimbursement. We are the only vendor in Florida that provides this level of audit support around the CL
PEMT program and the only provider with a web-based solution for completing the cost reports.
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In summary, as a firm dedicated to serving the public sector, PCG understands the fiscal challenges that
providers face in serving Floridians.We are confident that ourteam's knowledge,combined with our deep CL
experience and highly successful approach, uniquely qualifies PCG as the only firm that can fully support
departments in generating incremental revenue under the PEMT and MCO programs to help alleviate
some of the fiscal pressure it is currently facing.
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Thank you,
Alissa Narode
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September 4, 2019 Page -2
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