Item C11 C.11
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
October 19, 2022
Agenda Item Number: C.11
Agenda Item Summary #11181
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Oksana Christow 3052924474
N/A
AGENDA ITEM WORDING: Approval of the Substance Abuse Policy Advisory Board's
recommendation selecting the Guidance/Care Center (G/CC) Women's Jail Incarceration Drug
Abuse Treatment Program and the Samuel's House Court Mandated Criminal/Substance Abuse Case
Manager as the programs to apply for the Edward Byrne Memorial Justice Assistance Grant;
Approval of a Resolution authorizing the submission of grant applications, totaling $65,154
($45,197 for the G/CC WJIP and $19,957 for Samuel's House Prevention Through Provision) with
no cash match, to the Florida Department of Law Enforcement for funding from the Byrne/JAG
program for Federal Fiscal Year 2021; and Approval for the Monroe County BOCC to serve as the
coordinating unit of government in the preparation of the grant proposals and the distribution of the
funding allocation and approval of authorization for the Mayor to execute the grant funding
distribution letter; approval to re-assign the roles of Implementing Agency Chief Official and
Subgrantee Chief Official to the Director of Budget and Finance and authorization to allow her
submit and accept grant related documents in FDLE's electronic portal.
ITEM BACKGROUND: On July 21, 2022 Monroe County received notice from FDLE, Office of
Criminal Justice Grants (OCJG) announcing the availability of the JAG-Countywide (JAGC) local
solicitation for Federal FY 2021. Monroe County is eligible to receive $65,154.00 from the
Byrne/JAG grant program. The focus of Byrne/JAG is on improving the criminal justice system by
funding initiatives in local jurisdictions. Byrne/JAG funds may be used to implement programs in
the following program areas: (1) law enforcement; (2)prosecution, courts and indigent defense; (3)
prevention and education; (4) corrections, community corrections and reentry; (5)planning,
evaluation and technology enhancements; (6) crime and victim witness programs; and (7) mental
health programs.
The Substance Abuse Policy Advisory Board (SAPAB) convened for their annual meeting on
September 9, 2022. The SAPAB is charged with the responsibility of making recommendations to
the BOCC for the annual distribution of countywide FDLE Edward Byrne Memorial Justice
Assistance Grant(JAG) Program funding. The SAPAB reviewed two (2)proposals for services. The
SAPAB collectively discussed and determined the programs and funding allocation to recommend to
the BOCC for Byrne/JAG funding for Federal FY2021.
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Florida Administrative Code requires that units of government in each county reach a consensus, via
a grant funding distribution letter, concerning the expenditure of these funds, including the projects
to be implemented as well as the agencies responsible for implementation.
The application deadline to FDLE is October 19, 2022.
PREVIOUS RELEVANT BOCC ACTION: The County has applied to the Florida Department of
Law Enforcement for Byrne/JAG grant funding since approximately 1990.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2022-xxx Byrne-JAG Resolution
51% Ltrs_Municipalities
FY2021-Local-JAGC-Subgrant-Sol icitation
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: $65,154.00 (No Match)
Total Cost to County: $0.00
Current Year Portion: N/A
Budgeted: No
Source of Funds: DOJ/FDLE Edward Byrne Memorial Justice Assistance Grant Program
CPI: N/A
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: No
Insurance Required: No
Additional Details: N/A
REVIEWED BY:
Christine Limbert Completed 10/03/2022 2:47 PM
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Tina Boan Completed 10/04/2022 10:00 AM
Brian Bradley Completed 10/04/2022 10:03 AM
Lindsey Ballard Completed 10/04/2022 10:19 AM
Board of County Commissioners Pending 10/19/2022 9:00 AM
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RESOLUTION NO. - 2022
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS TO THE FLORIDA
DEPARTMENT OF LAW ENFORCEMENT FOR THE FEDERAL FISCAL YEAR 2021 (FFY21)
WITH FUNDING FROM THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM (BYRNE/JAG)
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WHEREAS, the Florida Department of Law Enforcement (FDLE) has announced the funding for >_
Federal Fiscal Year 2021 from the Edward Byrne Memorial Justice Assistance Grant (Byrne/JAG)
Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
21
coordinating unit of government in the preparation of the grant proposals and in the distribution of 0.
0.
funds allocated to Monroe County in the amount of$65,154 with no cash match; and
0
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board (SAPAB), with concern
given to the County's current drug control efforts, has recommended certain programs to apply for
funding in order to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment to prevent and control crime and improve the criminal justice
system as designated by FDLE; and
WHEREAS, to be eligible for consideration of funding, applications are required to be submitted
on or before October 19, 2022 using the FDLE AmpliFund grants management system; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that:
1. The Mayor is hereby authorized to execute the grant funding distribution letter, sign
acceptance of awards and all grant related documents for the FFY21 grant funds to FDLE,
Office of Criminal Justice Grants, Byrne/JAG Grant Programs;
2. The Board of County Commissioners approve the Monroe County Substance Abuse Policy
Advisory Board's recommendations and ratify the submission of the Byrne/JAG grant
applications;
3. This resolution shall be effective upon adoption by the Board of County Commissioners.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 19t" day of October 2022.
Mayor David Rice
Mayor Pro Tem Craig Cates
Commissioner Michelle Coldiron Q
Commissioner Jim Scholl N
Commissioner Holly Raschein
(SEAL)
ATTEST: KEVIN MADOK, CLERK Monroe County Board of County Commissioners
By: By:
As Deputy Clerk Mayor
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IsCamorada,
Tillage of IsCands
O
September 9,2022
04
Mr.Cody Menacof 04
Bureau Chief
Office of Criminal Justice Grants
Florida Department of Law Enforcement qy
P.O.Box 1489 �
as
Tallahassee,FL 32302-1489
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Dear Mr. Menacof, C`
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In compliance with State of Florida Rule 11 D-9, F.A.C., Islamorada,Village of Islands approves the distribution of
$65,154 of Federal Fiscal Year 2021 Edward Byrne Memorial JAG Program funds for the following projects in
Monroe County:
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...................._..._...................._.................................__.__....................................M...........-........ ..... ............ ..... qy
Subgrantee Im lementingTA enc Project Purpose Amount
Monroe County Board of Women's Jail Incarceration Drug
Commissioners Guidance/Care Center,Inc. Abuse Treatment Program $45,197 qy
Monroe County Board of Court Mandated Criminal Substance
Commissioners Samuel's House, Incur................. .. mmmmmmmmmmmmIT mmmAbuse Case Manager...... ........ ... ....M. $19,957
Total: $65,154.00
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Si erely,
2
a
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Pete Bacheler
Mayor
Islamorada, Village of Islands
as
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86800 Overseas Highway, Islamorada, FL 33036
Office 305-664-6400 • FAX 305-664-6464 • www.islamorada.fl.us Packet Pg.463
C.11.b
... ,-
P.O. Box 510141., Key c:oloi�y Beach, FL 30,051-01-11 Phorie: 305 289-1712 �
Fax: 00 28 -02477'
www.keycolofiybeach.riet
September 13,2022
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Mr. Cody Mcnaeof
Bureau Chief
Office of Criminal.Justice Grants
21
Florida Department of Law Enforcement CL
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11.0. Box 14$9
I'allah,assee, L 32302-148 �
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Dear Mr.Menacof,
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In compliance with.State of Florida Rule III -9, F.A.C.,the City of Key Colony Beach approves
the distribution of$65,154 o1'federal Fiscal Year 2021 Edward Byrne Memorial JAG Program
funds for the following projects in Monroe County:
Sub grantee Implementing Agency Pr+u'ect P,ur ose Amount
Monroe County Board
of Commissioners Women's Jail Incarceration Drug �
Guidance/Care Center, Inc. Abuse"treatment Program $45,197
Monroe County Board
of Commissioners Court Mandated Criminal
Samuel's I-louse, Inc, Substance abuse Case Manager $19,957
Total: $6 ,154.00
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Since ly, i
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Patricia Trefry ........_.
Mayor
City of Ivey Colony Beach.
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1300 White Street
Teri Johnston (305)809-3840
Mayor , tjohnston@cityotkeywest-fl.gov
(� ji r
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041—1409
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September 09, 2022
21
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Mr. Cody Menacof
Bureau Chief
0
Office of Criminal Justice Grants
Florida Department of Law Enforcement
PO Box 1489
Tallahassee, FL 32302-1489
Dear Mr. Menacof,
In compliance with State of Florida Rule 11 D-9, F.A.C., the City of Key West approved
the distribution of$65,154.00 of Federal Fiscal Year 2021 Edward Byrne Memorial JAG
Program funds for the following projects in Monroe County:
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Sub grantee Im lementin A enc Pro'ect Pur ose Amount
Monroe Country Board Guidance/Care Center Women's Jail $45,197.00
of Commissioners Inc. Incarceration Drug
Abuse Treatment
Program
Monroe County Board Samuel's House, Inc. Court Mandated $19,957.00 i
•of Commissioners Criminal Substance
Abuse Case Mang er LO
Wi indent/#ega s,
/eriJohn ton
Mayor
City of Key West
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City of Rapton
P.O. Box 778
Lang Prey, Florida 33001 N
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Bruce Halle Rhone:. 305-664-4667
Mayor Fax: 305-664-0105
E-mail: cityhalll( cityoflayton.cor
21
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CL
September 9, 2022
0
Mr. Cody Menacof
Bureau Chief
Office of Criminal Justice Grants
Florida Department of Law Enforcement
P.O. Box 1489
Tallahassee, FL 32302-1489
Dear Mr. Menacof,
In compliance with State of Florida Ride III -9, F.A.C., the City of Layton approves the distribution of
$65,154 of Federal Fiscal Year 2021 Edward Byrne Memorial JAG Program funds for the following
projects in Monroe County:
Sub rantee I lementin` A ency Project Pur ose Amount
Monroe County
Board of Women's Jail Incarceration
Commissioners Guidance/Care Center, Inc. Drug Abuse Treatment Program $45,197
Monroe County
Board of Court Mandated Criminal `
Commissioners Samuel's House, Inc. Substance Abuse Case Manager $19,957
Total: $65,154.00
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Sincerely,
Bruce Halle
Mayor
City of Layton
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CITY OF MARATHON, FLORIDA
9805 Overseas Highway, Marathon, Florida 33050
Phone: (305) 743-0033 www.ci.marathon.fl.us
September 9,2022
Mr.Cot Menac of
Bureau Chief Q
Office of Criminal Justice Grants c14
FloridaDepartmer,t.of Law Enforcemert
P.O. Box 1489
Tallahassee, FL 32302-1489
Dear Mr. Menacof,
CL
In compliance with State of FloridalUe 11D-9, F.A.C.,the City of Marathon approvesthe distribukonof
$65,154 of Federal Fiscal Year 2021 E&vardBynie Memorial JAG Program fundsfor the followingpro ectsin 0
Monroe Courtly: a
Sub tee Imp leinenthig AgencyProject Purpose Amount
Monroe County Board WomerlsJail Inc arc eralionDrug
of C ommissioners GuidancefCare Center,Inc. Abuse Tre atm ent Pro gram $45197
Monroe County Board Court M andate d C riminal
of C ommissioners Samuel'sHouse,Inc. Substance Abuse Case Manager $19,957
Total: $65,154.00
Sincerely,
John B artus
Mayor
C ity of Marathon U
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BOARD OF COU NTY COMM ISSIONERS
County of Monroe Mayor David Rice,District 4
Mayor 11roTcm Craig Cates, District I
The Florida Keys Michelle Coidiron, District 2
]lolly Merrill Rawhvin,District 5
James Scholl,District 3
Mayor David Rice,District 4
9400 Overseas I lig hway, Suite 2 10
Marathon Alrport'Ferrninal Bldg.
Marathon,FT 33050
O:305-289-6000
E:boccdis4'a:mc)tiroccountN,-tl.gov
Ride-dwk idu,nionrOCCOU nq-fl.go�
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September 15,2022 u-
Mr. Cody Menacof
Bureau Chief u-
Office of Criminal Justice Grants 21
Florida Department of Law Enforcement
P.U. Box 1489 0
Tallahassee, FL 32302-1489
0
Dear Mr. Menacof, U)
In compliance with State of Florida Rule Ill]-9, F.A.C., the Monroe County Board of Commissioners approves 0
the distribution of$65,154 of Federal Fiscal Year 2021 I"dward Byrne Memorial JAG Program funds for the
following projects in Monroe County:
W
'r' IrP1't*t Pgr"Ose Ame'""a Subgrantee Impleatentling Ageavy it
Monroe County, Board
U)
,of Commissioners 21
Women's Jail Incarceration Drug
Guidance/Care Center, Inc. Abuse'Treatment Program $45,197 .2-
.2
............
Monroe County Board 2
of Commissioners E
Court Mandated Criminal
Samuel's House, Inc. Substance Abuse Case Manager $19,957
LO
Total: $65,154.00
E
Sincerely,
David Rice
Mayor
Monroe County Board of Commissioners
C.11.c
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302 1489(850)617 1250 criminaliustice fdle.state.fl.us
04
CD
04
Federal Fiscal Year 2021
Edward Byrne Memorial Justice Assistance Grant (JAG) ProgramCD
CD
JAG-Countywide (JAGC) Solicitation
CL
CL
S II;; II MISSION IIG)II1:..:. Il, 11:59 III°'I II1:..:.S"'" on Wednesday, Octolbeir 19, 2022
0
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) is seeking
applications for the state's Edward Byrne Memorial Justice Assistance Grant Countywide (JAGC)Program. as
This program focuses on helping state and local agencies improve the criminal justice system.
Eligibility
Eligible applicants are limited to units of local government. A unit of local government is defined as a city,
county, town, township, borough, parish, village, or other general-purpose political subdivision of the state,
including Native American Tribes who perform law enforcement functions as determined by the Secretary
of the Interior.
The allocations by county for Florida's FY 2021 JAGC program can be found in Appendix C.
a
Contact Information
e
The Office of Criminal Justice Grants (OCJG) main line is (850) 617-1250. For questions regarding this CD
solicitation, ask to speak with the Grant manager for vour iurisdiction.
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JAG Funding Assistance—Florida Page 1 of 19
FY21 Program Information
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Table of Contents
ProgramDescription..................................................................................................................................3
Local Planning and Approval Process....................................................................................................3
Program Strategy and Purposes..............................................................................................................3 N
Federal Priority Areas for Funding...........................................................................................................4
State-wide Funding Priorities ...................................................................................................................6
Eligibility Requirements.............................................................................................................................6
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Match............................................................................................................................................................9
AdministrativeCosts..................................................................................................................................9 c
Prohibited Uses & Expenditures..............................................................................................................9
Other Restrictions Requiring Compliance, Certification, or Prior Approval.....................................10
State and Federal Transparency 14
Length of Award and Distribution of Funds..........................................................................................14
Application Instructions and Deadline *NEW*.....................................................................................14
ApplicationRequirements.......................................................................................................................14
StandardConditions................................................................................................................................16
AppendixA................................................................................................................................................17
AppendixB................................................................................................................................................18
AppendixC................................................................................................................................................19
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JAG Funding Assistance—Florida Page 2 of 19
FY21 Program Information
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Program Description, -
The Florida Department of Law Enforcement(FDLE)received an award from the United States Department
of Justice (USDOJ) for the Edward Byrne Memorial Justice Assistance Grant (JAG). FDLE will distribute
$6,595,246 in JAG-Countywide (JAGC) local share funds in accordance with the JAGC distribution
provisions of Chapter 11 D-9, Florida Administrative Code. This Notice of Funding Opportunity seeks
subrecipient applications for activities as they relate to criminal justice.
N
Please note this program solicitation contains information provided by the USDOJ regarding specific areas a
of national focus and the priorities to help maximize the effectiveness of Byrne/JAG funding.Applicants are >-
strongly encouraged to consider these federal priorities when developing their applications.
Local Planning and Appedval Process
21
For JAG-Countywide each county is allocated a portion of the state's federal award for use by local units CL
CL
of governments within the jurisdiction. FDLE determines each county's allocation through a funding
algorithm based on population and crime statistics. The county is then required to complete a local planning c
process to determine how the allocation will be distributed.
Chapter 11 D-9, Florida Administrative Code, requires the unit of government in each county to reach
consensus concerning the expenditure of JAG funds allocated to the jurisdiction. Consensus includes
agreeing upon the projects to be implemented and the agency or agencies responsible for implementation
through the 51% process. Each county must document the consensus by submitting letters from at least
51%of the units of government in the county, representing a minimum of 51%of the county's population.
Coordination is vital to meeting this program requirement, and FDLE requests that the county board of
commissioners serve as the coordinating unit for all local governments within the county. The Chairman of
the Board of County Commissioners is requested to return a Certificate of Participation indicating the
county's willingness to serve, and designating a primary point of contact (e.g. County Coordinator) for
coordination efforts. In the event the county declines to serve in this capacity, FDLE will request the
governing body of each municipality within the county, in descending order of population, serve as the g
coordinating unit of government.
.2
Program Strategy and Purposes
JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment,
supplies, contractual support, and information systems for criminal justice in any one or more of the
following purpose areas:
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1. Law enforcement programs;
2. Prosecution and court programs;
3. Prevention and education programs;
4. Corrections and community corrections programs;
5. Drug treatment and enforcement programs; N
6. Planning, evaluation, and technology improvement programs; N
7. Crime victim and witness programs (other than compensation); and
8. Mental health programs and related law enforcement and corrections programs, including
behavioral programs and crisis intervention teams.
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Additionally, JAG funds awarded under this solicitation may be used for purposes identified in BJA's
allowable programs reference guide.
JAG Funding Assistance—Florida Page 3 of 19
FY21 Program Information
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Federal PriorityAreas for Funding
BJA issues funding priorities in conjunction with JAG program guidance to ensure recipients and
subrecipients are aware of areas of national focus and priority, and maximize the effective use of JAG
funds. As a result, Florida passes-through these priority areas to subgrantees in the JAG-Countywide
solicitation. The federal JAG funding priorities for FY21 awards and subawards are as follows:
Restoring Justice — Support for SLTT Administration of Criminal Justice: In March 2020, SLTT N
governments began implementing various community mitigation policies to prevent and reduce the spread N
of COVID-19. As a part of these restrictions, throughout the country, courts at every level were forced to >_
cancel or significantly scale back proceedings, which commonly included suspending in-person hearings,
granting extensions of court deadlines and waivers of speedy trials, restricting access to court buildings,
and postponing jury trials. This created a backlog of cases, which has impacts on criminal court operations
and court staff, victims and witnesses, as well as defendants. BJA encourages state and local jurisdictions
to invest JAG funds in efforts to restore justice by addressing this backlog. This could include purchase of 21
technology to enhance the use of virtual tools to conduct outreach to witnesses and defendants, as well as
for hearings and status conferences, staffing, and enhancing access to services; resources to assist the c
jurisdiction to develop or enhance its case management system to assess and work to eliminate the backlog
of cases; building tools to support diversion and alternatives to incarceration as part of the review of c
backlogged cases; and technology and equipment to retrofit court houses and staff to mitigate risks to staff
and those coming to court. U)
Community Violence Intervention: Cities across the U.S. are experiencing a historic spike in homicides
and gun violence that disproportionately impacts people of color. The recent high-profile mass shootings in
Boulder (taking the lives of 10 individuals) and Atlanta (taking the lives of eight individuals, including six
Asian American women) underscored the relentlessness of this epidemic. As a result, the Biden-Harris
Administration and Department of Justice are undertaking a number of steps to keep guns out of the hands
of criminals, reduce the risk of gun violence, and prioritize investment in community violence intervention ®a
(CVI). There are proven CVI strategies for reducing gun violence through tools other than incarceration.
For example, violence interruption programs deploy trusted messengers to work directly with individuals
most likely to commit gun violence, intervene in conflicts, and connect people to social and economic 0
services to reduce the likelihood of gun violence as an answer. Hospital-based violence interventions
engage people who have been shot while they are still in the hospital, connecting them to services to c�
decrease the likelihood that they commit gun violence or are victimized in the future. BJA encourages state
and local jurisdictions to invest JAG funds to tailor programs and responses to CVI in an effort to build ,
strong, sustained partnerships with community residents and organizations to support CVI work in
communities most impacted by violent crime. CVI strategies will be highlighted on BJA's National Training
and Technical Assistance Center(NTTAC)website, and jurisdictions looking to implement those strategies
can request training and technical assistance (TTA)on the NTTAC website as well.
t3
Law Enforcement Accreditation, Policy Development, and Training: The calls for police reform
continue to grow,with an emphasis on protecting the sanctity of life and eliminating systemic biases, implicit
or otherwise. In particular, racial profiling and related bias are particularly pernicious as they deprive
communities of color of basic constitutional protections and erode confidence in policing — an essential
cornerstone for crime reduction and safe communities. BJA encourages state and local jurisdictions to N
utilize JAG funds for the purposes of law enforcement accreditation, and developing and maintaining N
policies and law enforcement training focused on addressing those areas most likely to promote trust,
transparency, and accountability, including use of force, racial profiling, implicit bias, procedural justice, and
duty to intervene.
Technologies to Support Transparency and Information Sharing between Law Enforcement and
Communities: This will focus on software/hardware solutions designed to enhance agency transparency °
with the capability of facilitating information sharing with the public, promoting an agency's work, and
developing data-driven programs that improve public safety and build trust. Examples could include the
sharing of information about crime statistics, locations of criminal activity, aggregated information regarding
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FY21 Program Information
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internal affairs complaints, resolution of cases and issues in the community,support for community surveys,
and outreach to residents to gather their feedback.
Sustaining COVID-19 Criminal Justice Innovations: As a result of the COVID-19 pandemic, SLTT
criminal justice agencies made strides to create innovative ways to administer justice while balancing the
need to mitigate the coronavirus and maintain social distancing. While many of these innovations had an
upfront cost, they will prove to be cost saving and efficient over time. For example, correctional facilities
have enabled virtual programming, education, medical appointments, and family visits, as well as increased
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and enhanced the use of electronic monitoring. Police departments have hosted virtual community Q
engagement events and opportunities, and courts and community corrections have increased the use of cN
virtual staffing, status hearings, client visits, and access to treatment and support services. In addition,
resources have supported the purchase of technology like headsets and hotspots to ensure confidentiality
of defense counsel with clients, as well as partnerships with community partners to host outdoor events like
drug court graduations. It is important for SLTT agencies to sustain these cost-saving efficiencies that
resulted from the COVID-19 pandemic. As such, BJA encourages SLTT agencies to utilize JAG funds for
these sustainment activities.
Innovative Forensic Technologies such as Rapid DNA for Booking Stations: Rapid DNA, or Rapid c
DNA analysis, is a term used to describe the fully automated (hands free) process of developing a DNA
profile from a reference sample mouth swab in 1-2 hours without the need of a DNA laboratory and without
any human intervention. The overall goal of the Rapid DNA initiative is to immediately enroll qualifying
arrestees in CODIS and search unsolved crimes of special concern in near real time during the booking
process. The FBI worked with numerous stakeholder groups to develop Standards for the Operation of
Rapid DNA Booking Systems by Law Enforcement Booking Agencies, the corresponding Audit Document
for these standards, and the National Rapid DNA Booking Operational Procedures Manual for the FBI
approval and operation of the Rapid DNA devices in booking agencies. Below is an abbreviated list of
prerequisites for federal, state, and local booking agencies to participate in Rapid DNA:
• The state must have implemented an arrestee DNA collection law that authorizes DNA sample
collection from a person arrested for a specified offense at the time of arrest and for which there
are no additional requirements (i.e., determination of probable cause) for the analysis of that
arrestee DNA sample. Federal booking agencies already meet this prerequisite.
• Electronic Fingerprint (Live Scan) integration during the booking process for obtaining State .2
Identification Numbers (SID) (UCN for federal booking agencies) from the State Identification
Bureau (FBI for federal) in near real time.
• The booking agency must have network connectivity with the State Identification Bureau (SIB)/CJIS
Systems Agency(CSA).
• The booking agency and/or state must technically integrate Rapid DNA within their automated
fingerprint process in a way that must ensure only qualifying arrestees are processed.
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It will be critical for booking agencies to work with their state CODIS agency to ensure all requirements are
met for participation in Rapid DNA(see National Rapid DNA Booking Operational Procedures Manual). BJA
encourages those states with arrestee DNA collection laws that meet the prerequisites above to consider
using JAG funds to implement Rapid DNA technology (or the defined prerequisites above, such as Live
Scan integration) in booking stations within their states. �
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Additional Uses of JAG Funds >_
JAG funds awarded under this FY 2021 solicitation may be used to:
• Enforce state and local laws that establish offenses similar to offenses established in 21 U.S.C. §
801 et seq. and/or improve the functioning of the criminal justice system, with emphasis on violent
crime and serious offenses, by providing additional personnel, equipment, training, technical
assistance, and information systems for the more widespread apprehension, prosecution,
adjudication, detention, and rehabilitation of persons who violate these laws, and assist the victims
of such crimes (other than compensation).
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FY21 Program Information
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• Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of
contraband cellphones by detainees and inmates.This includes the purchasing of managed access
systems and other mitigation technologies (as permitted by applicable law).
• Purchase fentanyl detection equipment and training for law enforcement safety,as well as naloxone
distribution.
• Purchase drug detection canines to combat the rise of drug trafficking, including that of
methamphetamines.
• Additionally, JAG funds awarded under this FY 2021 solicitation may be used for any purpose
indicated here: Purposes for Which Funds Awarded the Edward Byrne Memorial Justice Assistance Q
Grants (JAG) Program May Be Used (ojgegov). N
State-wide Funding Priorities
In order to comply with the statewide strategic planning requirements outlined in Section 502 of the
21
Omnibus Crime Control and Safe Streets Act, FDLE conducted a survey in 2019 to gauge statewide
priorities within each program area for funding.
Subrecipients are strongly encouraged to fund projects addressing at least one of the priorities outlined c
0
below. If the subrecipient wishes to fund a project that does not address one of the identified funding
priorities, a written justification will need to be submitted to OCJG along with the application.
0
U)
Law Enforcement Prosecution &Courts
• Equipment 0 Pre-trial Diversion
• Training 0 Recidivism
• Traffic Enforcement • Training
• Community Policing & Engagement 0 Property&White-Collar Crime
Prevention and Education Corrections and Community Corrections W
• Anti-drug Programs 0 Behavioral Health Services
• School Violence Prevention 0 Workforce
• Domestic Violence Prevention 0 Recidivism
c
• Pharmaceutical & Substance Abuse 0 Diversion
Drug Treatment and Enforcement Planning, Evaluation &Technology .2
• Surveillance Equipment • Technology Upgrades 0
• Drug Enforcement—Single Jurisdiction 0 Crime Statistics Reporting
• Multi-Jurisdictional Task Forces & 0 Investigative &Surveillance Technology
Pharmaceutical Partnerships 0 Grant Management
• First responders, Crisis Response,
Stabilization, Antagonists/Detox cj
Crime Victim &Witness Mental Health
• Behavioral Health Services 0 Crisis Intervention Team Training &
• Advocacy Services Support 0
• Counseling &Clinical Services 0 Evaluation/Assessments
• Children Exposed to Violence, Abuse, & 0 Suicide Risk Assessment, Response & N
Neglect Protocols N
• Outpatient/Community Based Behavioral
Health Programs
FDLE's Byrne/JAG strategic plan is available for review at:
http://wwwefdle.state.fl.us/Grants/Documents/JAGC/SFY2020/2019 JAG-Strategic-Plan FINAL.aspx
Eligibility'lequireente
Applicants for JAG subawards must comply with all terms and conditions of the federal award and
subaward, including those incorporated by reference. This section identifies specific program requirements
JAG Funding Assistance—Florida Page 6 of 19
FY21 Program Information
Packet Pg.474
that must be met as a condition of eligibility to receive federal funds under this program.
Each applicant must be able to document compliance with the following requirements:
Communication Between Governments and the Immigration and Naturalization Service
Communication Between State and Local Government Agencies and Immigration and
Naturalization Service
Federal Procurement Standards ~-
Standards for Financial and Program Management w
Universal Identifier and System for Award Management(SAM) Requirements w
�
Nondiscrimination;Equal Employment Opportunity, Policies and Procedures u_
iistration
To apply for JAG funds, an organization and its users must be registered in AmpliFund and the organization �
must be registered with the U.S. Federal Government's System for Award Management (SAM) (� C�F�R� -
Port 2S).
To create or update your organization's annual SAM registration, go to SAM.gov. The process can take up 0
to 10 business days.
Compliance with Applicable Federal Laws 0
At the time of opp|iootion, potential subrooipionta are required to certify oonnp|ionoo with all opp|ioob|o m
federal |ovvs. All applicants should understand that if the OOJ Office of Justice Programs receives
information indicating on applicant may be in violation of any applicable federal |ovv, the applicant may be
referred to the OOJ Office of Inspector General (O|G) for investigation. If the applicant is found to be in
violation ofon applicable federal law by the OIG,the applicant may be subject to criminal and civil penalties,
in addition to ro|ovontOJP programmatic pono|tios, including suspension or termination of funds, inclusion >%
on the high-risk list, repayment of expended funds, and/or suspension and debarment. M
Civil Ric
Federal |ovvs prohibit subrooipionts of financial assistance from discriminating on the basis of r000. color, -
national origin, ro|igion, sox, disobi|ity, or age in funded programs or activities. All subrooipionta,
implementing ogonoios, and contractors must comply with any opp|ioob|o stotutori|y-innposed
nondiscrimination roquironnonts, which are summarized below: '
° Title$/| mf the Civil Rights Act(Title VI) mf1SG4. os amended, 42U.S.C. § 2OOOd. and the OOJ
implementing regulation, 28 C.F.R. pt. 42. subpts. C & O (prohibiting discrimination in federally
assisted programs based on race, color, and national origin in the delivery of services or benefits).
° Omnibus Crime Control and Safe Streets Act (Safe Streets Act) mf1SG8. as onnondod. 34
U.S.C. §§ 10228(o) & 10221(o). and the OOJ implementing regulations, 28C.F.R. pt. 42. subpta.
O (prohibiting discrimination in programs funded under the stotuto, both in employment and in the
delivery of services or bonofita, based on naoo, oo|or, national origin, sox, and religion) & E
(requiring certain OOJ-funded programs subject to the administrative provisions of the statute to
proporo, nnointoin, and submit on Equal Employment Opportunity Plan (EEOP)). Applicants are -J
advised to use the Office for Civil Rights EEO Reporting Tool at
)� CN
° Section 504 of the Rehabilitation Act(Section 504) of 1973, as amended, 29 U.S.C. § 704. and
the OOJ implementing regulation, 28 C.F.R. pt. 42. subpt. G (prohibiting discrimination in federally
assisted programs based on disability both in employment and in the delivery ofservices or
benefits).
° Title IX of the Education Amendments (Title IX) of 1972, as amended, 20 U.S.C. § 1GD1. and
the OOJ implementing regulations, 28 C.F.R. pt. 42. subpt. O & pt. 54 (prohibiting discrimination in
federally assisted education programs based on sox both in employment and in the delivery of
services orbonofita).
JAG FundingAssistonoe-Flohda Page 7of18
p/21 Program Information Packet Pg.475
C.11.c
• Title II of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12132, and the
implementing regulation at 28 C.F.R. § 35.171(a)(1)(i), (3)(i) (prohibiting discrimination based on
disability both in employment and in the delivery of services or benefits).
• Age Discrimination Act (Age Act) of 1975, as amended, 42 U.S.C. § 6102, and the DOJ
implementing regulation, 28 C.F.R. pt. 42, subpt. I (prohibiting discrimination in federally assisted
programs based on age in the delivery of services or benefits).
N
• Juvenile Justice and Delinquency Prevention Act (JJDPA) of 1974, as amended, 34U.S.C. § N
11182(b), and the DOJ implementing regulations, 28 C.F.R. §§ 31.202, .403 & pt.42, subpart. D U_
(prohibiting discrimination in programs funded under the statute, both in employment and in the
delivery of services or benefits, based on race, color, national origin, sex, and religion)
• Victims of Crime Act (VOCA) of 1984, as amended, 34 U.S.C. § 20110(e) and the regulation
implementing the Victim of Crime Act Victim Assistance Program, 28 C.F.R.§ 94.114 (prohibitingCL
discrimination in programs funded under the statute, both in employment and in the delivery of
services or benefits, based on race, color, national origin, sex, religion, and disability). c
0
c
• Executive Order 13,559, amending Executive Order 13,279, and the DOJ implementing
regulation, Partnerships with Faith-Based and Other Neighborhood Organizations, 28 C.F.R. pt. 38
(prohibiting discrimination in federally assisted social service programs based on religion in the
delivery of services or benefits).
• Equal Employment Opportunity Certification (EEOC): Applicants must submit an EEO
Certification annually within 120 days of the subaward. Failure to submit the required EEO
Certification will result in the withholding of grant funds.Applicants are advised to use the Office for
Civil Rights EEO Reporting Tool at (https://oip.g v/about/ccr/eecp.htm).
• Limited English Proficiency (LEP): In accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. Part 2000d, applicants in receipt of
federal financial assistance must take reasonable steps to provide meaningful access to their .2
programs and activities for persons with LEP. FDLE strongly advises applicants to have a written
LEP Language Access Plan. For more information visit https://www.leLgov/. L'
0
• Partnerships with Faith-Based and Other Neighborhood Organizations: Applicants, must
comply with all applicable requirements of 28 C.F.R. Part 38, "Partnerships with Faith-Based and
Other Neighborhood Organizations", specifically including the provision for written notice to current
or prospective program beneficiaries.
U
Filing a Complaint- If the applicant or any of its employees, contractors,vendors,or program beneficiaries
has a discrimination complaint, they may file a complaint with the FDLE, its subrecipient, or with the Office
for Civil Rights.
0
Discrimination complaints against the FDLE OCJG or one of its subrecipients may be filed using the OCJG
complaint form or by letter and be submitted to FDLE by mail at: FDLE Office of General Counsel,Attention N
Civil Rights Complaint Coordinator, PO Box 1489, Tallahassee, FL 32302.Alternatively, the complaint may N
be delivered by facsimile to (850)410-7699, or via email to the Office of General Counsel via the General
Counsel for FDLE or the General Counsel's designee.
Complaints filed by letter should include the following information:
1. Name, address, telephone number, and email address of the complainant.
2. The victim or other witness of the alleged discrimination, if it is someone other than the
complainant, if known.
3. The basis for the complaint, e.g., the complaint alleges (1) discrimination in services or
employment based on race, color, national origin, sex, religion, or disability, or discrimination
in services based on age, or (2) retaliation for engaging in protected activity. Please include
JAG Funding Assistance—Florida Page 8 of 19
FY21 Program Information
Packet Pg.476
C.11.c
as much detail as possible.
4. The date of the alleged discriminatory or retaliatory conduct.
5. The name and title of the person(s)who is alleged to have engaged in the discriminatory or
retaliatory conduct.
6. The complaint must be in writing, dated, and signed by the complainant.
As an alternative, or in addition to filing a complaint with the FDLE or a subrecipient, an individual may file
a complaint with an appropriate external federal agency.
N
If a complaint involves employment discrimination, the complainant may file a complaint with: N
U.S. Equal Employment Opportunity Commission
31 M Street, NE
Washington, DC 20507
Phone: 202-663-4900
TTY: 202-663-4494
http://www,eeoc.00v/employees/char, e.cfm
0
If a service discrimination complaint involves a program receiving federal financial assistance from
the USDOJ, the complainant may file a complaint with:
0
U.S. Department of Justice, Office of Justice Programs U)
Office for Civil Rights
8107thStNW
Washington, DC 20531
Phone: 202-207-0690
TTY: 202-307-2027
http://oip.gov/about/ocr/com�laintehtm
Additional details and information regarding the FDLE's complaint procedures can be found on OCJG's
Civil Rights Training for Grantees webpage.
c
Intergovernmental Review: The FY21 JAG program is subject to Executive Order 12372. As a result,
FDLE may provide information regarding subrecipient applications to the state single point of contact to .2
satisfy this requirement.
Match
Match is not required for the JAG program. However, if a subrecipient identifies match on an application
that is approved for award, the match portion will be required. U
Administrative Costs
0
Administrative costs/fees are not eligible on JAG subawards.
It-
Prohibited Uses & Expenditures CN
>_
JAG funds may not be used (whether directly or indirectly)for any purpose prohibited by federal statute or
regulation, including those prohibited by the JAG Program statute (34 U.S.Ce § 10152).
c�
• Supplanting: JAG funds may not be used to supplant state or local funds. See BJA's JAG FAOs for
examples of supplanting.
• Security Enhancements for Non-governmental Entities: JAG funds may not be used for security
enhancement or equipment for non-governmental entities not engaged in criminal justice or public
safety.
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FY21 Program Information
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C.11.c
• Additional Restrictions: JAG funds may not be used to pay for any of the following items unless
approved by the BJA Director: (1) vehicles, vessels, and aircraft (excluding police cruisers, police
boats, and police helicopters); (2)luxury items; (3)real estate; (4)construction projects (other than
correctional institutions); and (5) UAS/UAV/US system and equipment. See BJA's JAG FAOs for
more information.
Note: FDLE will not approve the purchase of trinkets such as hats, mugs, portfolios, t-shirts, coins, gift
bags, etc., with grant funds. Additional cost elements FDLE will not approve include, but are not limited to: N
gift cards/certificates, bus/transportation passes, entertainment costs, etc. N
Grant funds may NOT be used to pay for extended warranties,service agreements, contracts,etc., covering -ra
any periods that extend beyond the project end date. Funds may be prorated for services within the project
period.
21
Project Adjustments: Retroactive (after-the-fact) approval of project adjustments or items not currently in
the approved subaward will only be considered under extenuating circumstances. Subrecipients who incur
costs prior to approval of requested adjustments do so at the risk of the items being ineligible for c
reimbursement under the award.
Other Restrictions Requiring COmpiance, Certification, Or Prior Approval 0
U)
Methamphetamine Mitigation Plans
Any program that funds any portion of methamphetamine laboratory operations or clean-up must complete
a Meth Mitigation Plan that includes the nine protective measures or components required by BJA. If an
agency's application requests funding related to meth lab mitigation, review the BJA website related to
NEPA comeliance (including information regarding meth labs)and contact FDLE's Office of Criminal Justice
Grants for further assistance.
Publications and Other Media
All media created, published, and/or altered using federal grant funds must be reviewed and approved by
FDLE and/or BJA prior to release or distribution. This includes any curricula, training materials, brochures,
or other written materials that will be published, including web-based materials and web site content, as cs
well as all audio or video materials, including Public Service Announcements. Grantees must submit a draft 0
of each proposed item to OCJG no later than thirty (30) days prior to the targeted dissemination date.
For items containing videos, a transcript may be provided with screenshots or a description of the visual
portion. �s
All materials publicizing or resulting from award activities shall contain the following statements:
t3
"This project was supported by Award No. 15PBJA-21-GG-00241-MUMU awarded by the Bureau
of Justice Assistance, Office of Justice programs. The opinions, findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the authors and
do not necessarily reflect the views of the Department of Justice or grant-making component."
It-
This requirement does not apply to the purchase or reproduction of existing materials or items created by Q
other agencies or vendors, for example, crime prevention brochures, unless the subrecipient alters the item >_
in any way. Neither does this requirement apply to items serving only to advertise an event or the availability
of services. Please contact FDLE's grant's office with questions or to clarify the applicability of pre-approval
requirements.
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NEPA
Any improvement, building or construction project will require pre-approval to ensure compliance with the
National Environmental Policy Act (NEPA). This may include relatively minor activities such as installing
fence posts, security or surveillance cameras, or anchoring any item to the ground. If the grant will fund
any activities that may fall under this requirement, review the subaward standard condition related to NEPA
and the section of the BJA web site related to NEPA compliance and contact FDLE's grant's office for
JAG Funding Assistance—Florida Page 10 of 19
FY21 Program Information
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C.11.c
assistance.
Sole Source
If a subrecipient requests to procure goods or services by sole source to a single vendor, a sole source
justification must be submitted to FDLE for approval prior to the obligation of grant funds. For a sole source
procurement over the federal Standard Acquisition Threshold (SAT)of$250,000,written pre-approval must
be obtained from both FDLE and DOJ. Subrecipients should submit the completed Sole Source Justification
form with the application, or as soon as the procurement method is known.
cN
Sole source approval applies to the amount of the total procurement, regardless of the amount of federal CN
a
investment in the purchase. Before submitting a request for a sole source procurement, applicants should >_
carefully review the conditions governing this type of procurement (see 2 C.F.R. § 200.320(f)).
Conference/Meeting/Training Costs
OJP policy and guidance encourages minimization of conference, meeting, and training costs; sets cost
limits,which include a general prohibition of all food and beverage costs; and requires prior written approval 21
of most conference, meeting, and training expenditures. Subawards requesting to use grant funds for
meetings,trainings,or conferences may be required to complete and submit an OJP event submission form
upon request from FDLE and/or OJP. c
c
Duplication of Networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such systems shall
employ, to the extent possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not
be cost effective or would impair the functionality of an existing or proposed IT system.
Entry of Records into State Repositories
As appropriate and to the extent consistent with law, a condition will be imposed that would require the
following: Any program or activity that receives federal financial assistance under JAG that is likely to
generate court dispositions or other records relevant to NICS determinations, including any dispositions or
records that involve any alien who is illegally in the United States (18 U.S.C. § 922(g)(5)(A), must have a
system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely g
fashion.
.2
Body Armor c
Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any
distributor or manufacturer, as long as the following requirements are met:
• The body armor must have been tested and found to comply with the latest applicable National
Institute of Justice ballistic or stab standards. cj
• The body armor purchased must be made in the United States.
• The body armor purchased with JAG funds must be"uniquely fitted vests,"which means protective
(ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best
possible fit and coverage through a combination of: (1) correctly sized panels and carrier 0
determined through appropriate measurement and (2) properly adjusted straps, harnesses,
fasteners, flaps, or other adjustable features. Note that the requirement that body armor be cCD
N
CN
"uniquely fitted" does not necessarily require body armor that is individually manufactured based >_
on the measurements of an individual wearer.
A JAG subrecipient proposing to use FY21 funds to purchase body armor must provide FDLE with a BVP
Certification indicating each law enforcement agency receiving body armor has a written "mandatory wear"
c�
policy in effect. For more information, review the FAOs related to the mandatory wear olicy and
certifications.
Body Worn Camera (BWC) Purchases
JAG funds may be used to purchase equipment or to implement and/or enhance BWC programs.
Subrecipients using JAG funds for BWC programs must certify the law enforcement agency receiving funds
JAG Funding Assistance—Florida Page 11 of 19
FY21 Program Information
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C.11.c
has policies and procedures in place relating to equipment use, data storage, privacy, victims, access,
disclosure and training.
Any subrecipient intending to use grant funds for BWC-related expenses must provide FDLE with a BWC
Certification. A subrecipient without policies and procedures in place at the time of application will have
funds withheld until a certification is submitted. Information regarding BWC policies, resources and best
practices can be found at: httgse//wwwebjaegov/bwce
DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database N
If JAG funds will be used for DNA testing of evidentiary materials, any resulting eligible profiles must be N
uploaded to the Combined DNA Index System (CODIS) by a government DNA lab with access to CODIS. U_
No profiles generated with JAG funding may be entered into any other non-governmental DNA database "
without prior written approval from FDLE's grants office and BJA.
In addition, funds may not be used to purchase DNA equipment and supplies when the resulting DNA
profiles from such technology are not acceptable for entry into CODIS.
CL
Interoperable Communications 0
Subrecipients utilizing FY21 JAG funds to support emergency communications activities should review the C
most recent SAFECOM Guidance. This includes the purchase of interoperable communications equipment
and technology such as voice-over-internet-protocol bridging or gateway devices, orequipment to support
0
the build out of wireless broadband networks in the 700 MHz public safety band under the Federal U)
Communications Commission (FCC)waiver order.
Additionally, to promote information sharing and enable interoperability among disparate systems across
the justice and public safety community, subrecipients are required to comply with DOJs Global Justice
Information Sharing Initiative guidelines and recommendations. All subrecipients shall document planned
approaches to information sharing and describe their compliance, or provide detailed justification for why
an alternative approach is recommended. ®a
Finally, JAG applicants proposing projects for interoperable communications should consider the use of
First Responder Network Authority (FirstNet) Program. FirstNet's statutory mission is to take all actions g
necessary to ensure the establishment of a nationwide public safety broadband network (NPSBN). For
more information, visit www.firstnet.gov. .2
Employment Eligibility Verification
Subrecipients must ensure that as part of the hiring process for any position that is or will be funded (in
whole or in part)with award funds,the employment eligibility of the individual being hired is properly verified
in accordance with the provisions of 8 U.S.C. 1324a(a)(1) and (2). The subrecipient may choose to
participate in, and use E-Verify (www.e-verifv.gov), provided an appropriate person authorized to act on �
behalf of the subrecipient entity uses E-Verify to confirm employment eligibility for each position funded
through this award.
Subrecipient Civil Rights Training *'Nll:i * 0
In compliance with Office of Justice Programs (OJP) requirements, FDLE requires the subrecipients of its
grants to complete a two-part Civil Rights Training and maintain copies of the training certificates within N
their grant file(s)for monitoring. Module 1 of the training provides a basic overview of the Office of Civil >_
Rights (OCR)and discusses the civil rights compliance requirements for recipients (at any tier)of OJP
Grant Funding. Module 2 discusses "special" civil rights related compliance requirements in addition to
the ones described in Module 1. To complete these trainings, visit the OCJG Civil Rights Training for E
Grantees webpage.
Determination of Suitability to Interact with Participating Minors
Subrecipients, at any tier, who plan to use federal funds to partially or fully carry out activities under this
award to benefit a set of individuals under 18 years of age must make determinations of suitability
before certain individuals may interact with participating minors. Further information regarding this
JAG Funding Assistance—Florida Page 12 of 19
FY21 Program Information
Packet Pg.480
requirement is located on the OJPwmbsho
1. Any applicant using grant funds to benefit o sot of individuals under 18 years of age must
complete and submit the "Suitability ^
2. Subrooipionts must maintain and submit the "SuitabilitytoWork and/or Interact with Minors
Tr
Telecommunications and Video Surveillance Services or Equipment N
In compliance with 2 C.F.R. 200.214. subnaoipionta are prohibited from entering into contract orusing N
�
federal funds to procure items from certain parties who are debarred, suspended or otherwise excluded u_
from or ineligible for participation in federal assistance programs or activities. In oddition, o prohibition
on certain telecommunication and video surveillance services or equipment went into effect on August
13. 2020. In accordance with these requirements set out in 2 C.F.R. 200.216. subrooipiontsofFOLE �
awards are prohibited from obligating or expending grants to:
A. Procure or obtain;
.
B. Extend or renew o contract or procure orobtain; 0
C. Enter into o contract to procure or obtain oquipnnont, sorvioos, or systems that use
telecommunications equipment orservices as o substantial or essential component ofany '
systonn, or as critical technology as port of any system, produced by Huovvoi Technologies
Company or ZTE Corporation (or a subsidiary or affiliate of such entities). U)
�
Applicants who intend to use grant funds to procure telecommunications, video surveillance services,
or equipment must:
1. Complete and submit the "Telecommunications
Certification." —
2. Provide documentation the manufacturer and vendor has not been suspended or debarred U_
from receiving federal funds inaZ���ov prior to the drowdovvnoffunds.
Task Force Training Requirement
The subrooipiont agrees that within 120 days of award, each current member ofo |ovv enforcement task
force funded with these funds who is a task force commander, agency executive, task force officer,or other
task force nnonnbor of equivalent ronk, will oonnp|oto required online (intornot-based) task force training
which include; Executive Leadership,Task Force Commander Leadership and Management, Safeguarding
Privacy, Civil Rights. and Civil Liberties in Task Force Operations, Mothonnphotonnino Investigative
Monogonnont, ovoi|ob|o through BJ/Ys vvob site and the Center for Task Force Integrity and Leadership
and Criminal |nto||igonoo Systems Operating Policies (28 CFR Port 23) that can be
accessed three ways:
1. Reaional Information Sharing Systems (R|SS) nnonnbora may 0000ss the training through the
secure R|SS portal. Instructions may be found here:
tLt . .
2. Monnbora with o soouna account through the Federal Bureau of Investigation's (FBI) Law
Enforcement Enterprise Portal (LEEP) may log in to LEEPto access the training. Instructions may >_
bo found here:
3. If your agency was previously provided with o pnaouthorizotion oodo, you may register for the
training using that code by selecting the "LOG IN or SIGN UP" menu button located on the top left
side of the home page. Enter your email address and password, then so|oot ^Pnaouthorizotion
Registration."
All current and new task force nnonnbora are required to oonnp|ohe this training once during the life of the
oword, or once every four years if multiple awards include this requirement. This training addresses task
force effectiveness as well as other key issues including privacy and civil |ibortios/rights, task force
JAG FundingAssistanoe-F|o,ida Page 13of18
FY21 Program Information Packet Pg.481
C.11.c
performance measurement, personnel selection, and task force oversight and accountability.
When FDLE awards funds to support a task force, the subrecipient must compile and maintain a task force
personnel roster along with course completion certificates.Additional information is available regarding this
required training and access methods via BJA's web site and the Center for Task Force Integrity and
Leadership (wwwectfli.orq).
State and Federal Transparency
cN
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Subaward agreements and information supplied to FDLE for grant management and payment purposes >-
will be used to report to the following mandatory state and federal transparency systems.
Florida Accountability and Contract Tracking System (FACTS)
This grant agreement, all corresponding information and a copy of the grant document, is provided to
FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida. 21
Exemption from FACTS c
Please be aware, in the event that your agency's submission contains confidential and/or exempt
information prohibited from public dissemination under Florida's Public Records Law, Chapter 119, Florida c
Statutes, the subrecipient agency bears the responsibility for applying proper redactions. Otherwise, any
and all records submitted may be released without redactions. 0
Federal Fundinq Accountability and Transparency Act(FFATA)
The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006,
with the intent to empower every American with the ability to hold the government accountable for each
spending decision. The end result is to reduce wasteful spending in the government.The FFATA legislation
requires information on federal awards (federal financial assistance and expenditures) be made available
to the public via a single, searchable website, which is www.USASge� . FDLE is required to report LU
LU
subaward data to FFATA as well.
Length dfA ard and, Distributi�on of Funds
JAG-Countywide awards will be approved for a six (6) to eighteen (18) month project period between 2
October 1, 2021 and September 30, 2023. c
Grant funds are distributed on a cost reimbursement basis, with the ability to advance, for satisfactory
performance of eligible activities. Payment requests can be submitted on a monthly or quarterly basis and
should include total expenditures for the reporting period. Reimbursements will be processed in conjunction
with the receipt and review of programmatic performance reports to determine successful completion of U
minimum performance deliverables as specified in the agreement.
Application Instructions and Deadline
0
Failure to follow application instructions may result in the application being returned for correction
or in the incursion of a special condition at the time of award. Q
In order to apply, an application must be submitted through FDLE's new electronic grant system
(AmpliFund) by ,t 1„59 I12 I:..:.Z r oin Wedinesday, Octolbeir ,t 9y 2022„ No extensions of this deadline will be
permitted. E
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Application Requirements
Applications submitted under this solicitation must adhere to federal, state and program specific
requirements.
JAG Funding Assistance—Florida Page 14 of 19
FY21 Program Information
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For FY21, subrecipients will be required to complete the following documents at the time of application;
failure to do so may result in the withholding of funds until items are received.
Subaward Management Capabilities and Compliance Questionnaire
All applicants are required to complete the Subaward Management Questionnaire, and submit to OCJG
with their application. FDLE will use this form to validate a subrecipient's eligibility to apply, receive, and
maintain a federal JAG subaward. Additionally, this validation will allow FDLE to expedite the monitoring
process and ensure all subrecipients are in compliance with program requirements.
N
Lobbying, Debarment and Drug Free Workplace Certification N
Subrecipients are not permitted to use federal funds,directly or indirectly, in support of any lobbying activity. U_
A subrecipient receiving or requesting an award exceeding $100,000 must certify compliance with this "
requirement.
Additionally, a person/agency that is debarred, suspended, declared ineligible or is voluntarily excluded is
prohibited from receiving federal funds under this grant program. All subrecipients must certify the
subgrantee organization, and any vendor or lower tiered subrecipient, is eligible to receive these funds.
0
In compliance with the Drug-Free Workplace Act of 1988, state agencies applying for federal grant funding
under this program must certify compliance with establishing and maintaining a drug-free work environment.
0
Failure to submit the "Lobbvinq, Debarment and Drug Free Workplace Certification" to FDLE with the U)
application may result in a withholding of funds condition on the subaward until the requirement is satisfied.
Contractual Services Subrecipient vs. Contractor Determination
Subrecipients utilizing funds in the Contractual Services budget category must adhere to the subcontracting
requirements below. All subrecipients should review the "OJP Subaward vs. Procurement Toolkit" for
information regarding the two types of subcontracting.
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1. Any applicant using grant funds in the Contractual Services budget category must complete and
submit a "Subrecigient vse Contractor Determination Checklist" for each contracted services item
to FDLE with the application. g
2. The application must contain detailed information regarding the type of subcontracting .2
(subrecipient or contractor) and the method of procurement for the subcontract. 6
3. An applicant proposing to enter into a subrecipient contracting relationship must request approval
to subaward in the grant application and be able to adhere to and document compliance with �s
requirements and provisions for pass-through entities in 2 C.F.R. §200.331.
4. Applicants entering into a contractor relationship must adhere to the local unit of government's
written procurement policies and procedures to the extent they are consistent with or more stringent
than the procurement standards outlined in 2 C.F.R. § 200.318-327.
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Law Enforcement Agency Training Information
Any law enforcement agency receiving funds under a JAG subaward must submit performance �
accountability metrics data for the 2020 calendar year related to training on: use of force, racial and ethnic Q
bias, de-escalation of conflict, and constructive engagement with the public.These metrics will be collected >`
via questionnaire from FDLE's grants office and reported to BJA's Performance Management Tool (PMT).
Death in Custody Reporting E
In FY19, OCJG began collecting data regarding in-custody deaths, in accordance with the Death in Custody
Reporting Act (DCRA), which requires states and federal law enforcement agencies to report certain
information to the Attorney General regarding the death of any person during interactions with law
enforcement officers or while in custody. For the purposes of this requirement, a reportable death is any
death—including deaths attributed to suicide, accident,or natural causes—that occurred during interactions
with law enforcement personnel or while the decedent was in custody, under supervision or under the
jurisdiction of a state or local law enforcement or correctional agency, such as a jail or prison.
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As a requirement of the state's Edward Byrne Memorial Justice Assistance Grant (JAG) award, Each
quarter, subrecipients must submit the DCPA Questionnaire identifying all reportable deaths occurring in
their jurisdictions during the reporting period. Information to be provided will include:
• The decedent's first, middle, and last name, gender, race, ethnicity, and year of birth
• The date, time, and location of the death
• Type of facility in which the death occurred
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• Date of facility admission/arrest a
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• The law enforcement or correctional agency involved >-
• Manner of death
• Brief description of circumstances of death
We recognize that all of the requested information may not be available at the time of reporting. Please
provide as much information as possible for each reported death. 21
Standard Conditions
0
The standard conditions provide detailed compliance requirements for subrecipients upon signed c
acceptance of the subaward. It is imperative all persons involved with this subaward read the standard
conditions. Failure to comply with the provisions outlined in the standard conditions may result in project U)
costs being disallowed.
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Appendix A
Application Timeline
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June 8, 2021 Florida received notice of final state JAG appropriation from U.S. Department of N
Justice. >`
July 14, 2021 FDLE Office of Criminal Justice Grants (OCJG)submitted the final State of
Florida application for FY21 Byrne JAG funding.
August 19, 2021 Florida accepted the state's FY21 federal JAG award.
21
0.
OCJG released JAGC subgrant solicitation on the department's website;
July 20, 2022 Notification emails sent to chief officials. c
August 19, 2022
Deadline for BOCCs to respond to OCJG with Certification of Participation and
designation of County Coordinator.
Upon receipt of BOCC COP and County Coordinator designation; OCJG
Ongoing provides County Coordinator with application information and the AmpliFund
application opportunity link to distribute to all application managers in their
respective counties.
Deadline for County Coordinators to submit required 51% letters to OCJG
August 26, 2022 advising of applications that will be submitted from agencies within their
respective counties.
October 19, 2022 Deadline to submit applications in FDLE's electronic grants management
system (AmpliFund).
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Appendix B
Application Checklist
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What Each County Should Do- Pre-Application Q
❑ Submit a signed Certificate of Participation designating a County Coordinator
❑ Assure all 51% letters for the county have been completed and submitted to OCJG
What Each Applicant Should Do— Pre-Application 21
CL
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❑ Acquire or renew a Unique Entity Identifier(UEI) Number c
0
❑ Acquire or renew registration with SAM.gov
❑ Obtain an EEO Certification via EEO Reporting Tool 0
U)
❑ Read the FDLE subaward Special Conditions and DOJ Grants Financial Guide
Additional Requirements
❑ Complete a Sole Source Justification form for sole source purchases of$250,000 or more (if
applicable)
❑ Complete the Subaward Management Questionnaire (all applicants)
❑ Complete a Lobbying, Debarment and Drug Free Workplace Certification (for state agencies and g
local units of government, if applicable)
.2
❑ Complete a Subrecipient vs. Contractor Determination Checklist for each cost element requested c
in the Contracted Services budget category
❑ Complete a Third-Party Contract Compliance Checklist (if applicable)
❑ Complete a Third-Party Subaward Compliance Checklist (if applicable) U
❑ Complete a Body Armor Mandatory Wear Policy Certification (if applicable)
❑ Complete a Confidential Funds Certification (if applicable) 0
❑ Complete Suitability to Work and/or Interact with Minors Certifications (if applicable) N
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❑ Complete Suitability to Work and/or Interact with Minors Tracking Sheet (if applicable)
❑ Complete Telecommunications and Video Surveillance Services or Equipment Certification (if
applicable)
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Appendix C
FY21 JAGC County Allocation
------------------------------------------
Alachua $92,553 Lake $94,058
........ ............. ............ ............ ............ ................... ............ ............ ............ ............ ............ ...................
Baker $27,872 Lee $178,770
................................................................. ............. ............. ............. ............. ............. .....................
Bay.......... ............ ............ ............ $86,405.... Leon $105,031
............. ............. ............. ............. ............. .....................
Bradford $42,314 Levy $37,400 21
................................................................. . ............. ............. ............. ............. ............. .....................
Brevard $144,504 Liberty $42,417
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. ..................... 0
Broward $378,682 Madison $52,676
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Calhoun $35,371 Manatee $114,914
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Charlotte $64,171 Marion $100,392
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Citrus $55,545 Martin $66,520
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Clay......... ............ ............ ............ $55,665.... Monroe $65,154
. ............. ............. ............. ............. ............. .....................
Collier $131,882 Nassau $49,100
........ ............ ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Columbia $113,942 Okaloosa $72,324
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Dade $567,501 Okeechobee $85,593
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Desoto $44,513 Orange $301,278
............ ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Dixie $45,952 Osceola $97,884
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Duval $240,968 Palm Beach $304,703 g
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Escambia $115,644 Pasco $142,786
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. ..................... 2
Flagler $46,307 Pinellas $237,081
............ ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Franklin $377194 Polk $1747722
................................................................. ............. ............. ............. ............. ............. .....................
Gadsden $417036 Putnam $787454
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Gilchrist $277737 Santa Rosa $997529
......... ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Glades $597054 Sarasota $1117018
Gulf $487601 Seminole $1247965
............................................................... .......... ........... ........... ........... ........... .................
Hamilton $627954 St. Johns $677979
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Hardee $437254 St. Lucie $897397
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Hendry $647837 Sumter $517040
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Hernando $567095 Suwannee $417509
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Highlands $577830 Taylor $437561
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Hillsborough $3027388 Union $287212
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Holmes $337061 Volusia $1397627
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Indian River $607497 Wakulla $287710
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Jackson $337433 Walton $387410
........ ............. ............. ............. ............. ..................... ............. ............. ............. ............. ............. .....................
Jefferson $387806 Washington $367543
......... ............. ............. ............. ............. ..................
4�Lafay ette 36 921 ;
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