Item V10 Co �� � .�� , BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
The Florida Keys Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Holly Merrill Raschein,District 5
County Commission Meeting
October 19, 2022
Agenda Item Number: V.10
Agenda Item Summary #11258
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval to waive purchasing policies and procedures and issue a
purchase order to sole source vendor Runway Safe, Inc., in the amount of $6,257,700.00 for the
purchase of long-lead time EMASMAX blocks needed to replace the Runway 27 EMAS bed at the
Key West International Airport. The 340 ft. x 120 ft. EMAS bed was flooded and completely
damaged during Hurricane Ian. Risk Management has filed an insurance claim in the rough order of
magnitude (ROM) estimate of$7.5 million to purchase 2,520 EMAS blocks, shipping costs, etc., and
labor to remove the old bed and install the new replacement EMAS bed. It is anticipated that the
insurance proceeds will be received during manufacturing. This item also includes approval to
authorize the County Administrator and Sr. Director of Airports to execute an agreement with
Runway Safe as written and legally approved by the County Attorney's office in order to expedite
final repairs.
ITEM BACKGROUND: The Engineering Material Arresting System (EMAS) is in place to safely
stop aircraft overruns. Water intrusion is detrimental to the EMAS system and causes deterioration,
block separation, and decreases its performance. During Hurricane Ian, approximately three to five
feet of salt water flooded and destroyed the Runway 27 EMAS bed beyond repair.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Runway Safe - EYW EMAS replacement bed
FINANCIAL IMPACT:
Effective Date: Upon Notice to Proceed(NTP)
Expiration Date: Upon substantial completion
Total Dollar Value of Contract: Approx. $7,500,000.00
Total Cost to County: -0-
Current Year Portion:
Budgeted:
Source of Funds: Insurance Proceeds
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes,prior to commencement of work
Additional Details:
REVIEWED BY:
Beth Leto Completed 10/13/2022 8:48 AM
Richard Strickland Completed 10/13/2022 8:58 AM
Pedro Mercado Completed 10/13/2022 8:59 AM
Purchasing Completed 10/13/2022 9:14 AM
Budget and Finance Completed 10/13/2022 9:18 AM
Brian Bradley Completed 10/13/2022 10:25 AM
Lindsey Ballard Completed 10/13/2022 3:15 PM
Board of County Commissioners Pending 10/19/2022 9:00 AM
RUNWAY
October 10, 2022
To: Mr. Richard Strickland
Airport Director
Key West International Airport
3491 S Roosevelt BLVD
Key West FL 33040-5260
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Dear Mr. Strickland
Runway Safe Inc. is pleased to provide a "Not to Exceed" price for a replacement EMASMAX
bed for Key West International Airport (EYW) for runway 9 departure end (27 numbered end).
The RW 9 dep end EMASMAX bed is 340ft long x 120ft wide. The bed is comprised of 2520
EMASMAX blocks.
A Not to Exceed Price for the complete replacement 9 departure end EMASMAX will be:
$6,257,700.00
This price includes all (2520) EMASMAX blocks, all necessary EMASMAX specific installation
materials, shipping to Key West International Airport, and Runway Safe onsite supervision of the
installation.
Runway Safe will be ready to ship approximately 17 weeks from receipt of a purchase order or a
fully executed contract to be ready to start the installation of the EMASMAX bed.
Please note the installation of the EMASMAX bed, as well as the removal of the existing bed,
are to be completed by a contractor hired by the airport.
Please note the repair, redesign and installation of the new substrate is to be completed by
others.
Runway Safe is working on a formal proposal for submission to Key West International Airport
within the next few weeks.
Runway Safe's standard terms & conditions and warranty all apply.
0
.RUNWAY
..SAFE
..GROUP.....................................................................................................................................................................................................................................................................................................................................................................................................................................................
SWEDEN HQ SWEDEN TECHNICAL US REGIONAL HQ LOGAN US CHICAGO- CORP ID:556964-5764
RUNWAY SAFE GROUP OFFICE RUNWAY SAFE INC RUNWAY SAFE LLC VAT:SE556964576401
Kungsportsavenyen 10 Sankt Larsgatan 10C 2239 High Hill Road 940 W Adams St 400
41136•Goteborg 582 24• Link6ping Logan Township• NJ 08085 Chicago• II 60607 info@runwaysafe.com
Sweden Sweden USA USA www.runwaysafe.com
TMP019 v2.0 Classification:Client Privilege
RUNWAY
We stand ready to answer any questions from the EYW team and look forward to supporting this
effort.
Best Regards,
Trip Thomas, C.M.
Regional Sales Director
Runway Safe, Inc,
(0) (856) 975-5835
(M) (856) 759-3131
Email: trip.thomas@runwaysafe.com
0
.RUNWAY
..SAFE
..GROUP.....................................................................................................................................................................................................................................................................................................................................................................................................................................................
SWEDEN HQ SWEDEN TECHNICAL US REGIONAL HQ LOGAN US CHICAGO- CORP ID:556964-5764
RUNWAY SAFE GROUP OFFICE RUNWAY SAFE INC RUNWAY SAFE LLC VAT:SE556964576401
Kungsportsavenyen 10 Sankt Larsgatan 10C 2239 High Hill Road 940 W Adams St 400
41136•Goteborg 582 24• Link6ping Logan Township• NJ 08085 Chicago• II 60607 info@runwaysafe.com
Sweden Sweden USA USA www.runwaysafe.com
TMP019 v2.0 Classification:Client Privilege