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Agreement No. A0280 06/15/2022
GV�S COURTq c o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: October 27, 2022 TO: Jeff Manning, Sr. Plainer Emergency Management FROM: Liz Yongue, Deputy Clerk SUBJECT: June 15th BOCC Meeting Attached is a copy of the following executed Agreement, which has been added to the record: C6 Agreement with the State of Florida, D1Vlsion of Emergency Management, concerning an Emergency Management Preparedness and Assistance Base Grant,Agreement No. A0280,in the amotult of$105,806.00, fully grant finided with no county match; and authorized the County Administrator or his designee to execute any other required documentation in relation to the grant. Should you have any questions please feel free to contact me at (305) 292-3550. cc: Cotulty Attorney_ Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 Agreement Number: A0280 STATE-FUNDED GRANT AGREEMENT EMERGENCY PREPARDINESS AND ASSISTANCE GRANT THIS AGREEMENT its entered into by the State of Florida, [Nivision of Emergency Management,with headquarters in Tallahassee, Florida (h r urn ftter referred to as the"Division"), and Monroe County, (hereinafter referred to as the"Recipient"). THIS EEMEN'T IIS EUTERED IN'TO ASE N THE IF II,,,,II,,,,OWNING REPRESE T 'TI I S: A. The Recipient represents that it Is fully qualified and eligible to receive these grant funds to provide the services identified Ih iraiirni arid B. The Division has received these grant funds from the State of Florida, and has the authority to su bgranf these funds to the l:�ttacuplantt upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE,the Division AND Recipient agree to the following: (1) SCOPE OF WORK (a) The Recipient shall per-form the work in accordance with the Scope of Work (Attachment and (Proposed Budget Detail WWorkslha tt (Attachment ntt A(2)), of this Agreement. ( ) INCORPORATION OF LAWS i'RULES REGULATIONS ANI) POLICIES (a) As required by section 15.971(l), Florida Statutes,this Agreement includes. I. A provision specifying a scope of work that clearly establishes the ttaslks that the Recipient is required to perform. ii.. A provision dividing the agraaoanarntt into quantifiable units of deliverables that rnmuastt be received and accepted in writing by the Division before payment. Each deliverable must The directly slatted to the scope of work and specify the required irttniirniimuurrn levell of service to be performed and the criteria for evaluating the successful completion of each deliverable. iii. A provision specifying the financial consequences that apply if the Recipient fails to perform the minimum level of service required by the agreement. iv. A provision specifying that the Recipient may expend funds only for allowable costs resulting from obiigattiorns incurred during the specified agreement(period. V. A provision specifying that any balance of uurnobligatted funds which has been advanced or paid must be refunded to the Division. vi. A provision specifying that any funds paid in excess of the amount to which the Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. 11 (b) In addition tot the foregoing, the Recipient and the Division shall be governed by 2LI applicable State and Federal laws, rubs, and regulations, including those identified in the Scope of Work(Attachment ),Any express reference in this Agreement to a particular statute, rube, or regulation in no way implies that no other statute, rule, or regulation applies. (3) PERIOD OF AGREEMENT (a) This Agreement shall begin July 1, 2022 ands all end on June 3 , 2023, unless terminated earlier in accordance with the provisions of Paragraph (1 )TERMINATION. In accordance with section 215,971(1)(d)p Florida Statutes,the Recipient may upend funds authorized y this Agreement"only for allowable costs resulting from obligations incurred during"the period of Agreement. ( ) FUNDING Sf I° AT (a) This is a cost-reimbursement cost-reimbursement Agreement, subject to the availability of funds. (b) The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either chapter 216, Florida Statutes, or the Florida Constitution. (c) The Division will reimburse the Recipient only for allowable costs incurred by the Recipient fort e completion of each deliverable, The maximum reimbursement amount for each deliverable its outlined in the Proposed Budget DetaH Worksheet(Attachment A( ))and Scope of Work (Attachment ). The maximum reimbursement amount fort e entirety oft is Agreement is , . ( ) The Division will review any request for reimbursement by comparing the documentation provided byte Recipient against a performance measure, outlined in Scope of Work(Attachment ) and Certification earl ebarme t, Suspension, Ineligibility and Voluntary Exclusion (Attachment ) which clearly delineates: i The required minimum acceptable fuel of service to be performed; and, ii. The criteria for evaluating the successful completion of each deliverable. (e) TheDivision's Grant Manager, as required by section 21 .971( )(c), Florida Statutes, shall reconcile and verity all funds received against all funds expended during the period of agreement and produce a final reconciliation report The final report must identify any funds paid in excess oft e expenditures incurred byte Recipient. ( For the purposes of this Agreement,the ter 'improper payment" means or includes: ii. Any payment that should not have been made or that was made in an incorrect amount(including overpayments and underpayments) under statutory, contractual,administrative, or other regally applicable requirements-, and, H. Any payment nt to an McHgibie party, any payment ent for an irneiigUe good or service, any dupiicate payment, any payment for a goad or service not received (except for such payments where authorized by law), any payment that does not account for credit for appiicabie discounts, and any payment where insuff ici rnt or lack of documentation prevents a reviewer fror n discerning whether payment was proper, (g) As required by the Reference Giuoid for State Expenditures, reimbursement for travel must be in accord with section 112.061, Florida Statutes. The Recipient must su birrenit submission of the claim on either their local travel voucher with supporting documentation and their loom travel policy, or on the approved state travel voucher. (5) REPORTS (a) The Recipient slha llll provide the Division with quarterly reports and a close-oust report. These repeats shaii include the current status and progress by the Recipient and all Recipients and subcontractors in commpu tirng the work described in the Scope of Work(Attachment A)and the expenditure of funds under this Agreement, in addition to any anther information requested by the Division. (b) u uu rteriy reports are due to the Division no later than forty-five(4 ) drys after the end of each quarter of the program year and shall be writ each quarter until submission of the administrative close-out report. The ending dates for each quarter of the program year are September 30, December 1, March 31, and June . Q y .ffhe Form 5... use- Duut lR p rt is dine sixty( 0) days after termination of this Agreement or suety ( )days after completion of the ctiviti s contained in this Agreernent, whichever occurs first, (d) if ill required reports and copies are not sent to the Division or are not comnpi t d in manner acceptable to the Division, than Division may withhoid further payments until they are commpu t d or may take anther action as stated in paragraph (11) II M EI[N . 'Acceptabie to the Division'" means that the work product was co mplet d in accordance with the Proposed Budget Dot ii'N orkslhae t(Attachment A(2))and Scope aptWork(Attachment ). (e) The Recipient shail provide additiomai program updates or information that may be required by the Division. (0 The If ecipuent sh un provide add'utio n i reports and information identified ed in the Quarterly Reports(Attachimn rat A( )). ( ) Recipient is responsible for and shawl monitor its pefformance under r this Agreement. Recipient shall monitor the performance of its contractors, consultants, agents, and who are paid ffrorn funds provided under this Agreement or acting in furtherance of this Agreement. 3 (b) In addition to reviews of audits conducted in accordance with Exhibit 1 —Audit Requirements, monitoring procedures may include, but not limited to, desk reviews and on-site visits by Division staff, limited scope audits, and other procedures. (7) SUBCONTRACTS If the Recipient subcontracts any of the work required under this Agreement,a copy of the unsigned subcontract must be forwarded tote Division for review and approval before it is executed by the Recipient, The Recipient agrees to include in the subcontract that(i)the subcontractor is bound by the terms of this Agreement, (ii)the subcontractor is bound by all applicable state and federal laws and regulations, and (iiii) the subcontractor shall hold the Division and Recipient harmless against allll claims of whatever nature arising out ofthe subcontractors performance of work under this Agreement, to the extent allowed and required by law. The Recipient shall document in the quarterly report the subcontractor's progress in performing its work under this Agreement. For each subcontract, the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as defined in section 288.703, Florida Statutes. ,(8) AUDITS (a) In accounting for the receipt and expenditure of funds under thts Agreement, the Recipient shall follow Generally Accepted Accounting Principles ("GAAP"). As defined by 2 C.F.R. §200,49, GAAP°"has the meaning specified in accounting standards issued by the Government Accounting Standards Board (GASB)and the Financial Accounting Standards Board(FASB)." (b) When conducting an audit of the Recipient's performance under this Agreement, the Division shall use Generally Accepted Government Auditing Standards ("GAGAS"). As defined by 2 C. 200.50, GA GAS, "also known as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller General of the United States, which are applicable to financial audits." (c) If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty(30)days after the Division has notified the Recipient of such non-compliance. (d) The Recipient shall have all audits completed by an independent auditor,which is defined in section 215.97(2)(i), Florida Statutes, as"an independent certified public accountant licensed under chapter 473." The independent auditors all state that the audit complied with the applicable provisions noted above, The audits must be received by the Division no later than nine months from the end of the Recipient's fiscal year. (a) The Recipient shall send copies of reporting packages required under this paragraph diLrectly to each oft e following: 4 The Division of Emergency Management DEMSin ie AulleCo'r nm.nr ffiumriid corn OfficeOR f the inspector GenerW 2555 huurn rd Oalk Boulevard T ii lh s e , Florida32399-2100 The Auditor GenerW Room 401, 0aude Pepper Bnuflldirng 111 'Vest Madison ;street Taflahassee, Fbrida 32399-1 0 ( ) UN ss Recipient is a state agency or suubdMsion,as defined in section 768..28, R riid Statutes, the Recipient is soWy responsiWe to parties it devils with in carrying out the terms of tlhis Agreement and shape holld the Division harrmmp ss against 0 cb irns of whatever nature by third parties arising from the work performed under this Agreement For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the Division but is an independent contractor. (b) As required by section 7 .2 (19), IFWida Statutes, any Recipient which is a state agency or suubdivision, as defined in section 7 ..2 (2), IFllorida Statutes, agrees to be ffuutly r sponsilbia for its negligent or tortiouus acts or omissions which r suupt in umUrns or suits against the IDiAsion, and agrees to Iba pialbpa for any damages proA mmaWy caused by the acts Muir orniissii ns to the extent set forth in section '768.28, (Florida Statutes. (Nothing herein is intended to serve as a waiver of sov r ign iuvmmuunity by any Recipient to which sovereign immunity apphes. Nothing herein shall be construed as consent by a state agency or suubdivisiion of the State of IHoirida to be sued by third parties in any matter arising out of any contract. (10) DEFAULT If any of the ff How ing events occur("Events of Default"), all obfigatiions on the(part of the Division to make ffuurth r payment of funds shalll, if the Division ellects, terminate and the Division has the option to exercise .any of its remedies sat forth in Paragraph (11) If EMEMES� however,the Division may unmake payments or (partial payments afteir any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment: (a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement with the Division is or becomes Use or misleading in any respect, or iff the Recipient ffails to keep or perform any of the rmbhgations, t rnms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion,or is unable or unwilling to meet its obligations under this Agreement; ( f material adverse changes occur in the financial condition of the Recipient at any time wring the erio of agreement, and the Recipient fails to curet is adverse change within thirty(30) days from the date written notice is sent by the Division. (c) If any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete, or insufficient information; ( ) If the Recipient has failed to perform and complete on time any of its obligations under this Agreement. (11REMEDIES f an Event of Default occurs, then the Division shall, after thirty (30)calendar days, provide written notice tote Recipient and upon the Recipient's failure to cure within those thirty (3 ) days, exercise any one or more of the following remedies, either concurrently or consecutively: (a) Terminate this Agreement, provided that the Recipient is given at least thirty ( )days prior written notice of the termination, The noticeshall beeffective when placed in the United States, first class mail, postage prepaid, by registered or certified mail-return receipt requested,to the address in Paragraph (3) herein; (b) Begin an appropriate legal or equitable action to enforce performance of this Agreement; (c) Withhold or suspend payment of all or any part of a request for payment,; ( ) Require that the Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds; (e) Exercise any corrective or rernediall actions„to include but not be limited to: i, Request additional information from the Recipient to determine the reasons for or the extent of non-compliance or lack of performance; ii. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected® iii. Advise the Recipient to suspend, iscontinue or refrain from incurring costs for any activities in question or: iv. Require the Recipient to reimburse the Division for costs incurred fora y items determined to be ineligible; 6 (ff) Exercise my other rights our remedies which may be availableunder law. prursuiirng any of the above remedies will most stop the Duwvisucm fronrm pursuing any other remedies in this Agreement our provided at paw or in equity. if the Division waives any right or rermedy in this Agreement or tails toy insist on strict 1performance by the Recipient, it will not affect, extend or wsiive any other right or rernedy of the Division,or affect the pater exercise of the ssrrne right or remedy by the Division for any other default by the ptecippemt. (12) 1rERMINATIO (a) The Division im y terminate this Agreement for cause fft r thirty (30) days written notice. Cause can include MiisLuse of ffaunds, fraud, Il ck of compliance with appiicabie rules, laws and regulations, failure to perform on time, and refusal Iby the Recipient mt to permit public access to any document, paper, (letter, or other material subject to disclosure under chapter 119, IFlorida Statutes, as amended. Qb$ The If:Avispon may terminate this Agreement ffor convenience or when it determines, in its We discretion, that continuing the Agreement w ouid not produce beneficial results in line with the further expenditure of funds, by providing the ecipie nt with thirty(30) caie nd r days prior written notice. (d) The parties may agree to terminate this Agreement for their mutual convenience through written amendment of this Agreernent,. The amendment will stator the ffff cti ve date of the termination and the procedures for proper closeout of this Agreement. (d) in the u nit this Agreement ent is terminated, the Recipient nt will not incur new obligations ns for the terminated portion of this Agreement after the p::t cipu rut has received the notification of termination. tumor. The Recipient will cancel s many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient slh it not be repuewv d of inability to the Division because of any breach of this Agreement by the Recipient. The Division n may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of damages ages due the IDivision from the Recipient is determined. ( ) The Recipient shall ensure that any procurement invo lying tuumds authorized by the Agreement complies with all applicable federal and state laws and r giul Uons,to include 2 CI.R. ' 3 200.318 through 200.327 as well as Appendix ll to 2 C Fp . IP rt 200 (untitled "Contract IF:'roOsious for Non...F d r l Entity Contracts Under Federal wards'). (b) As required by 2 C.F.R. §200,318(u),the Recipient shall"maintain records suuffffiicii int to detail the history of procurement. These records will include but are most necessarily limited to the ffonnlo wing: rationale for the method of procurement,nt, selection of contract type, contractor selection or rejection,n, and the basis for the contract price." 7 (c) As required by 2 C.F.R. 2 0.31 ( ), the Recipient shall'maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders." In order to demonstrate compliance with this requirement, the Recipient shall document, in its quarterly report to the Division, the progress of any and all subcontractors performing ark under t is Agreement. ( ) Except for procurements by micro-purchases pursuant to 2C.F.R. §2 0.320(a)(1) or procurements by small purchase procedures pursuant to 2 C.F.R. §2 . (a)(2), if the Recipient chooses to subcontract any of the work required under this Agreement,than the Recipient shall forward tote Division a copy of any solicitation (whether competitive or non-competitive) at least fifteen (1 )days prior tote publication or communication oft the solicitation, The Division shall review the solicitation and provide comments, if any, tote Recipient within seven (7) business days. Consistent with §200.325,the Division will review the solicitation for complliance with the procurement standards outlined in 2 C.FR. §§200,318 through 200.327 as well as Appendix 11 to 2C.F.R. a 200. Consistent with . . . §20. 15( ),the Division will not substitute its judgment for that oft the Recipient, While the Recipient does not need the approval of the Division in order topublish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. TheDivision's review and comments shall not constitute an approval oft e solicitation. Regardless of theDivision's review,the Recipient remains bound by all applicable laws„ regulations„ and agreement terms. If duringits review the Division identifies any deficiencies, then the Division s a!II communicate those deficiencies to the Recipient as quickly as possible within the seven (7) business day window outlined above. If the Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient, then the Division may: L Terminate this Agreement in accordance with the provisions outlined in paragraph (12),above; and, ii, Refuse to reimburse the Recipient for any costs associated with that solicitation. (e) Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a)(1)or procurements by small purchase procedures pursuant to 2 200320(a)(2), if the Recipient chooses to subcontract any of the work required nder this Agreement, then the Recipient shall forward o the Division a coy of any contemplated contract prior to contract execution. The Division shall review e unexecuted contract and provide comments, if any, tote Recipient within seven (7) business days. Consistent with 2 , 200.325,the Division will review the unexecuted contract for compliance with e procurement standards outlined in 2 C. . §§200.318 through 200.327 as well as Appendix Il to C,F.R_ fart 200. Consistent with 2 C.F.R. §200. 1 ( ),the Division will not substitute its judgment for that of the Recipient, While the Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the terms and conditions oft e subcontract as well as deficiencies irn the procurement process that led to the subcontract. 'The Division's review and comments shall not constitute ru approval of the subcontract. Regardless of the Division's review, the Recipient remains bound by all appllicabie laws, regulations, and agreement terms. If duurirng its review the Division identifies any deficiencies,then the Division shha 00 cornimunicate those deficiencies to the Recipient as quui Hy as possiWe within the seven (7)business day window outlined above. if the Recipient x cuut s a subcontract after receiving o mnmmnaurnic tion from the Dirovision that the subcontract is ninon-cornpHant, them the Division may: ii. 'Terminate tlhnis Agreement in accordance with the provisions outlined in Paragraph (12) above; and, H. Refuse to reimburse the Recipient from any costs associated wvith that subcontract. (f) The Recipient agrees to include in the subcontract that(i)the subcontractor is bound by the terms of this Agreement, Quin the subcontractor is bound by 0 apipficabie state and federal laws and regulations,ns, and (iii)the uulbco ntr actor slh aH mold the Division and Recipient harmless against all ci urmns of whatever, nature amusing out of the subcontractors performance ce of work under this Agreement,to the extent allowed and requuired by law. (g) As required by 2 C.P.R. §200. 1 (c)(1), the Recipient shall"irn iint in written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts." (tn) As required by 2 C.F.R. §200. 19, the Recipient slh aH conduct any procurement under this agreement°urn a manner providing full and op rn competition."Accordimngiy, the Recipient slhu 00 not: i. Place unreasonable requirements n firms in order for them to p,uu ffy to do business; ii. Require unnecessary experience or excessive bomndingu iii, Use noncompetitiYve pricing practices between wen firms or between n affiliated companies; iv. Execute noncompetitive contracts to consuuitants that are or) retainer contracts; V. Authorize, condone, or ignore organizational conflicts of interest; VL Specify only a (brand name product without aiiow i ng vendors to offer an equuivalent; 9 vii. Specify a brand name product instead of describing the performance, specifications, or other relevant requirements that pertain to the commodity or service solicited by the procurement; Vill, Engage in any arbitrary action during the procurement process; or, ixe Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications, requirements, statement of work, invitation to bid, or request for proposals. (i) Except in those uses where applicable Federal statutes expressly mandate or encourage otherwise,the Recipient, as required by 2 C.F.R.§200 319(c), shall not use a geographic preference when procuring commodities or services under this Agreement. 0) The Recipient shall conduct any procurement involving invitations to bid (i.e. sealed bids) in accordance with 2 C.F.R. §20 . 20( )(1) as well as section 207 05 (1)(a), Florida Statutes. (k) The Recipient shall conduct any procurement involving requests for proposals(Le. competitive proposals)in accordance with 2 , § 200,320(b)(2)as well as section 297.057(1)(b), Florida Statutes. (1) FEMA has developed helpful resources for Sub-Recipients when procuring with federal grant funds because Sub-Recipients must comply with the Federat procurement standards outlined in 2 F,R. §200.318 through 200.327 as well as,appendix 11 to 2 i3,F. , Part 200. These resources are enerallly available at , FEMA periodically updates this resource page so please check back for the latest information. While not all the provisions discussed in the resources are applicable to this su grant agreement,the Sub-Recipient may find these resources hellpfui when drafting its solicitation and contract for compliance with the Federal procurement standards outlined in 2 C.F.R. §200.313 through 200.327 as well as Appendix II to 2 C.F.R. Part 0, FEMA provides the following hands-on resources for Recipients of federal funding: i. 2019 PDAT Procurement Compliance Checklist for Public,assistance Applicants available at ttss ll ferns, c�vlrr�edia®lii rary�data/1 172327- 92 56d6 e00dl7639d5db4 e l5164c9IPDAT ProcurementChecklist 11- 1-201&pdf il, 2019 P AT Contract Provisions-Template mailable at httos,/! .fern�., oy/media-library@dataf15f1102- 92 55 6 e00dl7639d5db deOl5l8 c IP AT ContractProvisigalTem late - 0®19. f (14) ATTACHMENTS AND EXHIBITS (a) All attachments to this Agreement are incorporated as if set out fully. 10 (b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shali control, but only to the extent of the conflict or inconsistency. (c) 'This Agreement has the ffolliowurug attachmenW (Exhibit 't .-Audit Requirements Exhibit 2-Single Audits (Exhibit 3-27IP-1g AdministrativeCode._EIM Director Certification Attachment A._Scope of Work Attachment A(1) -Aillowabie Costs and Eligibie activities.-Budget Directions Attachment meat a(2)_ Proposed Program Budget I et iii Worksheet Attachment a(3)-Quarterly Reports Attachment B-Justification of Advance Payment Attachment C-Certification Regarding Debarment,eat, uspension, IIn IIogAIbiIluty and Voluntary IExci usuorn Attachment D -Warranties and Rep r s mt .tions Attachment E -Statement of Assurances Attachment eat E - Reporting Forms (1 ) NOTICE OF CONTACT ( ) Ali notices provided by Recipient under r or pursuant to this Agreement shall be in writing to IDivision's Grant Manager and delivered by standard or ellectronic mail using the correct information provided in Subparagraph 15(Ib) below,. (b) The nairne and address of Division's Grant Manager-for this Agreement is: Contractual, Point of Contact Teresa A. 'warner FIDEM 55 Shumard Oak Bivd, Tallahassee, EL 2 99-210 ( 50) 815.4351 Ter s .. rrro r rm.irrn horrid .co m II (C) The name and address of Division's Programmatic Reviewer for this Agreement is: Programmatic Point of Contact Novella Tise FDEM 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 (850) 815-4303 .com (d) The name and address of Representative of the Recipient responsible for the administration of this Agreement Is: Name: Shannon Weiner Director . ............................... ............. Address: 490 63rd Street, Suite 150 Marathon, Florida 33050 ......................................................----- .................. ...................... Phone: 305-289-6012 .......................................®..............................I....................................................... ................... Email: Weiner-shannon@monroecounty-fl.gov ----------------- .................................. (16) PAYMENTS (a) Any advance payment under this Agreement is subject to section 216.181(16), Florida Statutes.All advances are required to be held in an interest-bearing account. If an advance payment is requested, the budget data on which the request is based, and a justification statement shall be included in this Agreement as Justification of Advance Payment as Attachment B. Justification of Advance Payment(Attachment 13)will specify tea ount of advance payment needed and provide an explanation ofthe necessity for and proposed use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior tothe submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. FDEM can only advance up to 75%, oft a total award amount. ,(b) Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs oft e project or services. The final invoice shall be submitted within forty-five (45)days after the expiration date of the agreement.An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted tote Division Grant Manager as part of the Recipient's quarterly reporbng as referenced in Paragraph (5) REPORTS of this Agreement. (c) If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Financial 12 Officeir ooir under Paragraph (4) FUNDING I DERATION of this Agreement, all obligations on the(part of the Division to mmalka any further payment of funds shah terminate, and the Recipient shall submit its closeout report' ithnirn thirty(30)days of receiving notice from the Divisiou°n. (17) REPAYMENTS (a) ANII refunds or repayments dine to the Divisiorn under this Agreement are to be made payable to the order of"I)iwrisicarn of Emergency Management,"and rnafled 6rectlly to the ffo llllow Mg address; Division of Emergency Management ashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 (b) in accordance with section 21 , 4(2), Florida Statutes, if a check or other draft i.s returned to the Division fair collection, Recipient shall pay the Division a service ffaa of$15.00 or 5% of the face amount of the returned check or draft,wuwN hnav it its greater. (18) MANDATED C014DIlTIONS AND OTHER LAWS (a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and rmnatairiiaps suubmiittad or provided by the IReco pa'iarnt in this Agreement, in any later subrrnissioarn or response to a Div si im request, air ire any submission or response to ffu Iffiil the requirements of thnis Agreement. All of said information, representations, and materials are incorporated by reference, 'The inaccuracy of the suubmissiorns or any mnaterial changes shall, at the capti rn of the Division and with (thirty) 30 days written rnoatice to the Recipient, cause the team Matio n of this Agreement and the release of than Divisiorn from all its oblligatiorrns to the Recipient. (b) This Agreement shall be construed under the laws of the State of IFNoarda, and venue-ffor any actions arising out of this Agraarnnarnt shall be in the ircuit Court of Leon County, If any provision of this Agreement is irn conflict with any applicable statute or rule, or its unenforceable, then the provision n shall be mull and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Aagraarraarnt. (c) Any power of approval or disapproval granted to the DC Viisioaim Under the terms of thnis Agreement shall survive than term of thnis Agreement. (d) The Recipient agrees to comply with the Americans with Disabilities Act(Paubirc Lawny 101 m 336, 42 U.S.C. Section 12101 at se , which Iprohnilbits 6scrirniinati n by public and pkiruwrata entities on the basis of disability in employment, Ipu.ubpic accommodations,transportation,, State and local government services, and teiecoarmurmuouNcatioarns. (a) Those who have been placed on the coarnvicted vendor list ffo Ho wiiing a coinvctiorn for a public entity crime or on the discriminatory vendor Dist may not submit a bid on a contract to pro vw de any goods or services to a public entity, may not submit a bid on a contract with a puub4c entity for the 13 construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform or s a contractor„ supplier,subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity i excess of$25,000.00 fora period of thirty-six(36), o t s from the data of being placed on the convicted vendor list or on the discriminatory vendor list. (f) Any Recipient which is not a local government or state agency„and which receives funds under this Agreement from the federal government, certifies,to the best of its knowledge and belief,that it and its principals: i, Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; ii. Have not,within a five-year period preceding this proposal been convicted of or had a civil judgment rendered ainst them for fraud or a criminal offense in connection with obtaining, attempting toobtain, or performing a public(federal„,state or Kcal)transaction or contract under public transaction„violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records, making false statements,or receiving stolenproperty; iii. Are not presently;Indicted or otherwise criminally or civilly charged by a governmental entity(federal„ state„or local)with commission of any offenses enumerated in Paragraph (1 )(f)(ii) of this certification; and iv. Have not within a five-year period preceding this Agreement had one or more public transactions (federal, state, or local)terminated for cause or default. ( ) If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. (h) In addition, the Recipient shall send to the Division (by email or by facsimile transmission)the completed'Certificafion Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion" (Attachment )for each intended subcontractor which ecipie t plans to fund under this Agreement. The form mustbe received by the Division before the Recipient enters into a contract with any subcontractor, (ii} The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to allow public access to all)documents, papers, letters or other material subject to the provisions of chapter 119, Florida Statutes,which the Recipient created or received under this Agreement. 0) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned tote Division or be applied against the Division's obligation to pay the contract amount. ( ) The Mate of Florida will not;intentionally award u licly®f nded contracts to any contractor who knowinglye loys unauthorized alien workers, constituting a violation of the employment 1 provisions contained in 8 U. , . SectJon 1 24(a) [Section 274A(e)of the Immigration and Nationality Act The IC.iviisiio n shall consider the employment by any contractor of unauthorized aliens a violatiion of Section 27 A(e) of the INX Such violation by the Recipient of the employment provisions contained in Section 2 T4 (e)of the INA shall be grounds for unilateral cancellation of this Agreement Iby the Division. osion. 0) Section 287,0580 i, Florida Statutes, requires that any state funds provided for the purchase of or improvements to real (property are contingent upon the contractor or political division granfing to the state a security interest in the property at least to the arnouurnt of state funds(provided for at least 5 years from the date of purchase or the completion of the improvements or as further required Iby law. (rmn) "rhe IDivislorn may, at its option, terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 2 7.1 5(5),IFloruda Statutes, or been placed on the Scrutinized Companies with Activities in Sudan Il...ist or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Guinea or Syria, or to have been placed on the Scrutinized Companies that Boycott lsrael List or its engaged in a boycott of Israel. (19) E.E[AEI 1 EQUI I�M II� PERTAINING � � BBYI ;; ............I:::.. ;, . .: ... , , ... .. ...: , (a) Section 2b . 47, IFloruda Statutes, prohibits"any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the t...egislatuure, the judicial branch, or a state agency," (b) No turnds or other resources received ffrorrn the Mviisiorn under this Agreement may be used directly or indirectly to influence legislation or any other oaff Gal actiio n by the (Florida II...egisllatuure or any state agency. EXCEPT AS PROVIDED E II AND ALL PA°'irIIEIII T RIGHTS ACCRUING UNDER OIIRIN CONNEuIONrrH rHE PERFORMANCE OF THIS AGREEMENTII IIHEIIREBY RESERVED „r rHIIE STATE OF I FLORIDA.m ND All III PYRI -IT IIING UNDER OR I CONNECTION WITH 111" PERFORMANCE THIS AGREEMEN„1Ir ARE 11HEIREBYTRANSFER11RIED BY III°'HE IIRECIIIIPIIIENT ,,,ro THE r rE OF FLOIIRIIIDA. (a) If the Recipient has a pre-existing patent or copyright,,the Recipient small retain all rights and entutlemernts to that pre-existing patent or copyright unless this Agreement provides otherwise. (Ib) if any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement„ or in any way connected with it, the Recipient shall refer the discovery or invention to the Division for a determination whether the Mate of Florida will seek patent Is protection In its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films,or other copyri htable material)are produced, the Recipient shall notify the Division.Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. (c) Within thirty(30) days of execution of this Agreement, the Recipient shall disclose all intellectual properties relating to the performance of this Agreement that he or she knows or should know could give rise to a patent or copyright, The Recipient shall retain all rights and entitlements to any pre- existing intellectual property that is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph ( ), have the right to all patents and copyrights that accrue during performance of this Agreement, (d) If the Recipient qualifies as a state university under Florida law, then, pursuant to section 11004.23, Florida Statutes, any invention conceived exclusively by the employees of the Recipient shall become the solle property of the Recipient. In the case of joint inventions,that its inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint inventions, The Division shall retain a perpetual, irrevocable,fully paid„ nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed solely by the Recipient, under this Agreement,,for Florida government purposes.. (21) LEGAL AUTHORIZATION. (a) The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement. (a) The Recipient shall comply with any Statement of Assurances incorporated as Attachment E, (2 ) RECORDS (a) As a condition of receiving state financial assistance, and as required by sections 20 05 (6) c)and 215 97(5)(b), Florida Statutes, the Division, the Chief Inspector general of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any documents, financial statements,, papers, or ether records of the Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of 1 access also includes tiir eiy and reasonable access to the Recipient's personnel nnel for the purpose of interview and discussion related to such documents.. For the purposes of this section,n,the term'Recipient" includes employees ouir agents, including all subcontractors or consultants It nts to be (paid from funds provided under this Agreement. (b) The Recipient shall maintain all records related to this Agreement for the period of time specified in the pproapri t retention schedule published by the IFiorida Department ent of State. Information regarding r t of on schedules can be obtained at: h , //dos. flcrwda 2 dli4rqry,��r hiv�slr�cc�rds- rm@nggtr9tn ran rp0-irp r� h„ou l . M IFpomrid "s Government in the Sunshine Law(section 286,011, Florida Statutes) provides s the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1)all meetings of public boards or commissions must Iba open to the puubiic� (2) reasonable notice of such meetings must be given; and, Q y minutes of the meetings must be taken and promptly recorded. The mere receipt of public fuunds by a(private entity, standing allo ne, is insufficient to bring that entity within the ambit of the open government nt requirements, However,r, the Government in the Sunshine Law applies to private entities that provide services to governmental ental agencies and that act on behalf of those agencies in the agencies' performance of their public duties. if a public agency delegates the performance of its public purpose to a private entity, then, to the extent that private entity is performing that puubiic purpose, the Government in the Sunshine Lawry applies. For example, of a volunteer r fire department provides firefighting services to a governmental rrnrmentall entity and uses facilities and equipment purchased with public funds,then the Government in the Sunshine Lawry applies to board of directors for that rroalluunte it fire department. Thus, to the extent that the o v rnrm nt in the Sunshine Lawny applies to the Recipient based upon the funds provided under r this Agreement, the meetings of the Recipient's governing board or the meetings of any subcommittee rmalking recommendations to the governing ng board may be subject to open government requirements. 'These meetings sfmail be publicly noticed, open to the public, and the minutes of all the meetings stmail be public records, available to the public in accordance with chapter 119, Florida Statutes. (d) Florida's Public Records Laws provides a right of access to the records of the state and local goawr ronirm ants as well as to private entities acting on ttmaur behalf. LUni ss specifically exempted from disclosure by the Legiisllatumr , all irnatairiais made or received by a governmental agency (oar a private entity acting on behalf of such am agency) in conjunction with official business which are used to perpetuate, communicate, or formalize knowledge quuahfy as public records subject to public inspection. 'The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the airnbut of the public record requirements. However,r,when a public entity delegates a public function to a private entity,the records generated by the private entity's performance of that dusty become Public records. Thus, the nature rnd scope of the services provided by a private entity determine whether tlher that entity is acting on behalf of a puubhc agency and is therefore subject to the requirements of Florida's IFuub4c Records Lawny. 17 (e) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funs provided under this Agreement, including ocu entati of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Attachment A(2)®Proposed Budget Detail Worksheet and Scope of Work(Attachment )a and all other applicable laws and regulations. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER g FLORIDA STATUTES, CONTRACTOR'S TO THE CONTRACT,TO THIS CONTACT THE CUSTODIAN OF PUBLIC RECORDS ® g g Boulevard, or 2565 Shumard Oak Tallahassee, FL 32399. (2 ) TERMS AND CONDITION (a) This Agreement contains all the terms and conditions agreed upon by the parties. ( 5) EXECUTION (a) This Agreement may be executed in any number of counterparts, any one of which may e taken as an original. ( 6) MODIFICATION (a) Either Party may request modification of the provisions of this agreement. o i ications of provisions oft is Agreement are valid only when reduced to writing and duly signed by the Parties. ( 7) CONSTRUCTION and RENOVATION Construction and renovation projects for a localgovernment's principal Emergency Operations Center( ),, are allowable under the EMPA Program. The Division must provide written approval prior to the use of any EMPA Programfunds for construction or renovation. Requests for EMPA Program funds for construction of an EOC muste accompanied by a justification totheir EMPA Grant Manager for review and processing. The above examples are not intended o exclude other construction projects as potentially allowable casts,, For example, construction of a facility fart the storage of critical emergency supplies, as a Point of Distribution (POD)faremergency distribution, and/or to serve as a staging area for deployment of emergency response resources is potentially an allowable expense, Other construction or renovation projects, such as a secondary or local EOC, will e considered on a case-by-case basis, with advance written approval. 1 (25) REAI.PROPERTY Section 287.05805, Florida t to t s, Contract requirement for use f State funds to purchase or improve real property..........Each state agency shall include in its standard contract document a requirement that any state funds provided for the purchase of or improvements to real property are contingent upon the contractor or polificai subdivision granting to the state a security iumt r st in the (property at least to the amount of state funds provided for of least 5 years from the date of purchase or the completion of the improvements or as further required by lawn. (29) QQN-rimurlNG wrm SMALL AND l iINOU llfY BUSINESSES WOMEN" BUSIlNF.-., E..S.s„AND LABOR.SURPLUS AREA(ARMS (a) If the Sub-Recipient,mat,with the funds authorized prized Iby this Agreement, seeks to procure goods or services,then, iirm accordance with 2C.F.R. §200..321, theSub-recipient shail take the fo4ow wing affirmative steps to assure that minority Ibumsinesses,ws omen's business enterprises, and labor surplus area firms are used whenever posslbl : L Placing qualified srmm ill and minority businesses and w o men°s business enterprises on solicitafuon lists; ll, Assuring that small and minority businesses, and w o mmen's business enterprises area soiicked whenever they are potential sources; iii. Dividing total requirements,when econornicafly feasible, into srmm lllar tasks or quantities to permit maximum participation by small and minority buusun ss s, and wmrm m"s business enterprises; uV. Establishing delivery sclaaduulas, where the requirement permits,which encourage participation by sirnail and minority businesses, and wu o men"s business nterpdses; V. using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business [)ev ioprment agency of the Department of ornrm rare; arid vi. Requiring the prime contractor, of subcontracts is re to be let, to take the affirrnafive steps listed in paragraphs (v).through v. of this subparagraph, (lb) The requirement outlined In subparagraph a. above, somnefiirnes referred to as "socioeconomic contracting,' dares riot impose an obijgatlorn to set aside either the sofiicilt tion or award of l contract to these es of firms- Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above, (c) The'socioeconomic contractiing requirement outlines the affirmative steps that the Sub- Recipient must taker the requirements do not preclude the Sub-Recipient Sub-Recipient from n e akinadditional steps to involve small and minority businesses and women's business enter Hses.. ( The requirement to divide total requirements,when economically a sible, into smaller tasks or quantities to permit maximum participation by small and minoritybusinesses, and women's business enterprises, does not authorize the Sub-Recipient to break a single project down into smaller components in order to circumvent the micro-purchase ors all purchase thresholds so as to utilize streamlined acquisition procedures (e.g.. "project s littin "). 20 STATE OF FLORIDA FLORIDA DIVISION OF EMERGENCY MANAGEMENT STATE-FUNDED SUBAWARD AND GRANT AGREEMENT SIGNATURE PAGE IN WITNESS WHEREOF,the Parties have duly executed and delivered this Agreement as of the date set forth below, James D. :Digitally slgnedby James D. Molenaar -,., Molenaar .-Date:2022.05,2715:47:29.04'00' RECIPIENT: MONROE COUNTY °- _ artji- lb Approvedas to Form and LegatSu'ffloiency . ; ,fames D.Molenaar - - ` :. .x i 2 " Asst.County Attorney By., li2X ` - MONROE COUNTY ATTORNEY'S OFFICE Mayor David Rice _ M •,.4 s , -=; Y, f` ATTEST: KEVIN MADOK, CLERK (Name and Title) '`°-0>' , Date: to 115}70z2. By: _ - . iOc '" As D uty erk 59-6000749 Federal Identification Number QKLSCT2LM7M9 UEIDISAM Number A0280 Agreement Number - - iv STATE OF FLORIDA LD ;1v, DIV7ISION OF EME Y EMENT -n Ke Guthrie, Division Director�e Date. 3- ! 22 - 23 FY 2022—2023 EMPA AGREEMENT EXHIBIT 1 — I IREMENTS The administration of resources awarded by the Division to the Recipient may be subject to audits and/or monitoring by Division as described in this section. MONITORING Monitoring visits are performed to confirm grant requirements are being fulfilled to ensure correct and accurate documentation is being generated and to assist with any questions or concerns Recipients may have related to the grant Recipients will be monitored programmatically and financially by the Division to ensure that all grant activities and project goals,, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. On-site monitoring visits will,be performed according to Division schedules, as requested, or as needed. At minimum, Recipients will receive monitoring from Division per year. If an on-site visit cannot be arranged, the Recipient may be asked to perform desk review monitoring Additional monitoring visits may be conducted throughout the period of performance as part of corrective action when Recipients are demonstrating non-co Hance. (a) The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of DeliveraWes and Scope of or are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in the Proposed Budget Detail or sheet(Attachment A(2))and Scope of Work(Attachment A)to this Agreement and reported in Quarterly Reports(Attachment A(3)). (b) In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. If the Division determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additionall instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. 22 UIDrr The Recipient sin ii counngly with the audit requirements contained in 2 C.F.JR. Un it 200, Subpart IF. In accountingfor the receipt and expenditure of funds under this Agreement, the Recipient shaH ffoUdow Ge n r Iliy Accepted Accounting IPriuncipII s("G P"). As defined by 2 YI R. 200,49, P"h s the meaning specified in accounting standards issued by the Government Accounting Standards IElo rd ( A B) and the Finn Bnci p Accounting Standards fiord ( AUK)." When conducting an audit of the Recipient's performance under this Agreement, the Division shall use rneraHy Accepted Government Auditing Standards ('GALAS"). As d efined by 2 C.F.R. § 200, 0, GALAS, "also known as trine YeHow IBcok, means generally accepted government rrnment uuditirng standards issued Iby the Corrnptro Iler General of the United States, which are apipficabIe to ffiina nci ll uudits." If an audit shows that ali onir any portion of the funds dislbuirsed were not spent in accordance with the conditions of this Agireerrn unt, the Recipient shaH be held liable for reimbursement eat to the Division of P, funds snot spent in accordance with these appficable t gW tiorns and Agreement provisions within 30 days after the Division has notified the Recipient of such ncn_ccrrapUi me . ( ) The Recipient shall have lU audits compll ted by an independent auditor-, which its defined in section 21 .g'7(2)(i), F7iorida Statutes, as"an independent certified pubUic accountant licensed under chapter 73." The independent auditor slhn llll state that the audit co mph d with the appiicabie provisions noted above. The audit must be received by the Division Inc Il t r than nine months from the end of the Recipient's fisc ll year. (Ib) The Recipient shaH wand copies of reporting packages for audits conducted d in accordance with 2 C.F.R. Pat;200, by or on behalf of the Recipient,to the I[Nvisiorn at the folio wing address: I I U iungUe_Aa,ud"uff rrn~rrny-ffiorid .coim Q................ Office of the inspector Ge n r i 2555 Shuurrn rd Oak If1ou.ul vard TaHalhassee, Florida 32399-2100 (c) The Recipient shaH wend the SingIIe Audit reporting package and (Form IF-SAC to the IF' d rsl Audit CIearinghouse by submission,oniiiin t: lnit y/lharwe st(.,r.cernsnus,,r ou,,r/ff.Y:ncir,,af,nllllisct/cJr L%indox.Unffrrul (d) The Recipient shh ali wend any management Iletter issued by the auditor to the Division at the ffoiiowiirug address: 2,3 DEMSingle—Audit@em,myflorida.com OR Office of the Inspector General 2555 Shy and Oak Boulevard Tallahassee® Florida 3 -2100 REPORTS (a) Consistent with 2 C.F. 2 6, the Recipient shall provide the ivisia with quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition o any other information requested by the Division. (b) Quarterly reports are due to the Division no later than forty-five( )days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report. The ending dates for each quarter of the program year are September 30, December 31, March 31, and June 30. (c) The close-out report is due sixty(60)days after termination oft is Agreement or sixty(6 )days after completion of the activities contained in this Agreement, whichever first occurs. ( ), If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division"means that the work product was competed in accordance with the Budget and Scope of Work, (e) The Recipient shall provide additional program updates or information that may be required by the Division. (f} The Recipient shall provide additional reports and information identified in Quarterly Reports (Attachment ( )). FY2 2 -2 23 EMPA AGREEMENT EXHIBIT SINGLE AUDITS .. _ .-........ ...... ......... ................................... ... ............................................... AUDIT COMPLIANCE CERTIFICATION Email a copy of this forma.......... _ _..,_ t the time of agreement submission to the Division at: Ft�a ,it, �rtr�::.tllvflorida.com. Recipient: Monroe County FEIN: 59-6000749 Sub-Recipient's Fiscal Year: 1011122 to 9/30/23 Contact Name: Jeff Manning Contact's Phone: (305)747-0690 __......_ ...... . ....... ........................ Contact's Email: Manning-Jeff@monroecounty- .gov 1. Did Recipient expend the State Financial Assistance, during its fiscal year, that it received under any agreement(e.g., contract, grant, memorandum of agreement, memorandum of understanding, economic incentive award agreement, etc.) between Recipient and the Florida Division of Emergency Management(Division)? ®Yes [...jNo If the above answer is yes, answer the following before proceeding to item 2. Did Recipient exceed$750,000 or more of State financial assistance(from DIVISION and all other sources of State financial assistance combined)during its fiscal year? Yes No If yes, Recipient certifies that it will timely comply with all applicable State single or project specific audit requirements of section 215.97(2)(i), Florida Statutes, and the applicable rules of the Department of Financial Services and the Auditor General. 2. Did Recipient expend Federal awards during it fiscal year that it received under any agreement (e.g. contract, grant, memorandum of agreement, memorandum of unerstandiing, economiic. incentive award agreement, etc.) between Recipient and Division? ZYes IINo If the above answer is yes, answer the following before proceeding to item 2. Did Recipient exceed$750,000 or more of federal awards (from Division and all other sources of I federal awards combined),during its fiscal year? Yes WNo If yes, Recipient certifies that it will timely comply with all applicable single or program specific audit requirements of title 2 C. F.R. part 20,subpart F, as adopted and supplement by DHS at 2 C.F.R. part 200. o . ...�.._��.�.. ,.w..._.. ..... ......... ......... .....,,,. _I By signing below, I certify, on behalf of Recipient,that the above representations for items 1 and 2 are corre � .............................. . 5/17/2022 Sin u f Authoriz g ect epresentative Date Jeffrey Manning "" Senior Emergen�,Man,ageent.Planner Printed Name of Authorized Representative Title of Authorized Representative ?; -. FY 2022—2023 EMPA AGREEMENT EXHIBIT 3—27-19 FLORIDA ADMINISTRATIVE CODE EM DIRECTOR CERTIFICATION In accordance with the 2022-2023 Emergency Management Preparedness and Assistance Grant agreement,which shall in July 1, 2022 and shall end on June 30, 2023,and to remain consistent with section 252.38(1)(c), Florida Statutes and Rules 27P.1 9,005(4)and (5), Florida Administrative Code, in order to receive EMPA funding, each County Emergency Management Agency shall annually certify on their Exhibit 3 their commitment toemploy and maintain a Director, 1a Jeffrey Manning —(Name) certify compliance with the requirements for the 2022- 2023 Emergency Management Preparedness and Assistance grant program. Monroe County ACC (Recipient),has employed an Emergency Management Director (EM Director) pursuant to Section 252.38(3)(b), Florida Statutes. I, Jeffrey anning also certify that I am the offi&iali representative for Monroe County and have authority to bind Monroe County BOCC ...................................................................................................................................................................................................... (Recipient)to this certification of compliance, Signed by-. Printed Name: Jeffrey ml �anning Title: Senior EmergencyManagement Planner Date: f 1712022 Phone/Email:__(305)247-0520_/ gff@ g&j&juDjng j _m2nr- QQun--ty-fl,gov 26, FY 2022—2023 EMPA AGREEMENT ATTACHMENT A—SCOPE OF WORK GENERAL POLICY The intent of the Emergency Management Preparedness and Assistance Grant(EMPA) is to provide state funds to assist local grovernments in preparing for all hazards as authorized by section 252.373, Florida Statutes, Funds shall be allocated to implement and administer county emergency management programs, to ensure that the following activities are adhered to: • Planning; • Organization; • Equipment; • Training; • Exercise; and • Management and Administration Consistent with Rule 27P-1 9,010(11), Florida Administrative Code, the Division shall determine allowable costs in accordance with 2 C.F.R. Part 200, entitled"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." RECIPIENT RESPONSIBILITIES Recipient shall support efforts to build and sustain core capabilities across the Prevention, Protection, Mitigation, Response, and Recovery mission areas described in the National Preparedness Goal. Counties must be able to prepare for, respond to, recover from, and mitigate against natural and man- made disasters/emergencies. TASKS The Recipient must successfully complete the following tasks and deliverables throughout the period of performance. Quarterly deliverables must be submitted through the Salesforce portal ......... . .......................... ...............I 27 �•re�mx�r..�a�/rQ���wo� n//,,:w✓� u��������a �n�!��1�� �,HM na�,�,� .Msn :sr A.m�,���R«�,1u� ��✓✓,+vnrwwF,„��:::,,(���/�,�,�,RaN COUNTYTASK 1: CERTIFICATION OF EMERGENCY MANAGEMENT STAFF A. EMERGENCY MANAGEMENT STAFF Each County Emergency Management Agency must annually certify on ( hint )their commitment t employ and maintain a director consistent with Rule 27 -19.005(4)and (5), Florida Administrative Code. Pursuant to section 252.38(1)(c), Florida Statutes,;the County Emergency Management Agency shall perform emergency ana et functions throughout the territorial limits of the county in is it i organized. itiolly, the County Emergency Management Agency shaI14 conduct such activities outside its territorial) limits as required by law and in accordance with state and county emergency management plans and mutual aid agreements, , o demonstrate successful completion of task 1 for quarter 1,the Recipient must submit the following item alesforc portal: DELIVERABLE& s The DivisionExhibit 3, Certification letter for the Emergency ana a ent Director in accordance with Rule 27 -1 9,004, Florida Administrative Code each qua ere • The Division Farm 4®Staffing Detail and position descriptions for funded emergency management staff; Reporting a it e : �� _ ...... ....... _ .......... .,. .................... r 'IQuarter 2 Quarter 3 Quarter .ro..__w_._.... _................... Submit- Updates Submit— Updates Submit— Updates' Only Only Only TASK 2: LOCAL BUDGET MATCH CERTIFICATION A. MATCH Throughout the period oft is Agreement, and as required by Rule 27 -19. 11(1), Florida Administrative Code, the Recipient shall match EMPA grant funds"at the amount either equal to the average of the previous three years' level of county general revenue funding fort e County Emergency anaement Agency budget or the level of funding fort e County Emergency Management Agency budget fort the last fiscal year, whichever is lower." In accordance with Rule 2713-19., 1( ), Florida Administrative Code states (2) If the Base Grant recipient demonstrates that exceptional financial circumstances prevent the Base Grant recipient from complying it the match requirements in subsection 27 ®1 9,011(1), .C,y then the Base Grant recipient may request that the Division authorize a reduction in the amount of match required. e match required shall not be reduced by a percentage amount in excess of reductions in funding for county 911 services, emergency medical services:, law enforcement, criminal justice„ public works or other emergency ana event related services. To be eiigi lie for any reduction, the Base Grant recipients all demonstrate and certify that the reduction its due to reductions in county general revenue funding and that 2 the amount of the requested r du cliom is equivalent to across the board reductions in aii county budgets. County requests for reduction shah be signed by the co unty's chief elected officer r and the certification of reduction in county budget funding shall be signed by the couuinty's chief financial officer.. Requests shail crsrtlffy the intent to return to pre-reduced funding as soon as piractuc bi , and slh li provide an estimate of the date at which the county wiii return to the current levei of ffrunding. Requests for reduction shall also b accompanied by hum n u V data for the previous three years indicating: the Bevel of county funding for the County Emergency Management Agency budget; budget det uu r g rdiirng aii iiind'mvlduu li items of the County Emergency Management Agency budget; and the proposed level of funding, for aii budget items, if the reduction is authorized by the ivisiio n. Ali requests for match reduction ction shall be submitted d no hater than forty-five(45) days after the county budget has been approved by the gov rrniiing body of the jurisdiction, or the opportunity to request sb 00 be waived, 'To demonstrate successful cornpietion of task 2 for quarter 2,the Recipient must submit the ffoillo mumg items in the Division's Salesforce cyst rm IEp,,,,IIVIEI BII,,,,E : * The D pmpsp rn IF rrnn IL.ocal Budget Match Certification; copy oh the current and accurate County Emergency Management Loca0 Budget Q rsm r i Revenue) including the a d art All requests for a budget match reduction slhallll be requested no later than 45 days after the county budget has beenapproved; copy of the local i:.M g rn r l revenue expenditure(general ledger) report. Reporting Requirements: .. nn mnn,�ry ,.�,,,,,.� .. Submit tSubmit N/A Only Only ........ ... ........ .,,, „ ��,_ �, ...........................w,�.. TASK : IE O' i i IP pILp�UES A. EQUIPMENT INVENTORY AND AVAILABILITY Section 252.25(2)(s)and(t)Florid t tuut s requires state and iocai governments to complete an inventory of portable generators hick can operate louring a major disaster. Non-expendable equipment purchased with Grant funds designed to aid in the response or recovery tolffro m a declared or n n-d cl r d disaster shail be inventories no pater than March 31'1m annually by the w rde . Upon unofifficatio n by the IDireotor or State Emergency Response 'Team ( IERT) Chief of the Division, the entity in possession of the non-expendable equipment item stash make the Rem avaiiable for deployment on behalf of the IDiivusion. DELIVERABLE& Complete an inventory of portable generators owned by the local governments which are capable of operating during a major 0sast r.. 'The inventory must identify, at a minimum, the location of each generator,the number of generators stored at each specific location„ the agency to which each generator bellongs, the primary use of the generator by the owner agency, and 29 0 the names, addresses, and telephones iauthority t loan the stored r tors as authorized by the divisionduring declared emergency. o demonstrate successful completion of task 3 for quarter ,the Recipient must submit the following items to VVEBEOC Equipment Inventory Boardo(later than March 31, 2023. Reporting Requirements: .. .......................... ........ Quarter 1 Quarter Quarter 3 Quarter 4 Deliverables Due Sui UpdatesNIA Only, FY 2022—2023 EMPA AGREEMENT ATTACHMENT A(1) ALLOWABE COSTS AND ELIGIBLE ACTIVITIES—BUDGET DIRECTIONS 1. CATEGORIES AND ELIGIBLE ACTIVITIES The 2022 EMPA Funding Guidance allowable costs are divided into the following categories: Planning, Organization, Equipment,Training, Exercise, and Management and Administration. A. PLANNING Planning spans all five National Preparedness Goal(the Goal) mission areas and provides a baseline for determining potential threats and hazards, required capabilities, required resources, and establishes a framework for roles and responsibilities. Planning provides a methodical way to engage the whole community in the development of a strategic, operational, and/or community-based approach to preparedness. Plans should have prior review and approval from the respective DEM state program. Funds may not be reimbursed for any plans that are not approved. EMPA Program funds may be used to develop or enhance emergency management planning activities Some examples include, but not limited to: • Emergency Operation Plans/Local Comprehensive Emergency Management Planning • Communications Plans • Administrative Plans gi Whole Community EngagementJPIanning • Resource Management Planning • Sheltering and Evacuation Planning • Recovery Planning • Continuity Plans For planning expenditures to quality for reimbursement under this Agreement, the Recipient must submit a final plan to the Division and the Division's Natural Hazard Planning Manager must approve that plan. As part of any request for reimbursement for planning expenditures, the Recipient must submit the following to the Division'. • Copies of contracts or agreements prior to contracting with consultants or sub-contractors providing services; • Invoice from any consultant/contractor involved in the planning (Note—grant agreement must be referenced on the invoice); • Copies of all planning materials and work product(e.g. meeting documents, copies of plans); • If a meeting was held by Recipient, an agenda and signup sheet with meeting date must be included; • Proof of payment(e.g. canceled check, electronic funds transfer, credit card statement); • Complete debarment form and/or Sam.gov for any contractors/consultants; • Proof of purchase methodology(e.g. quotes, sole source, state contract, competitive bid results); • Invoices and proof of payment for Travel costs(e,g,, airfare, mileage, per diem, hotel) related to planning activities. B. OPERATIONAL EMPA Program funds may be used for all day-to-day preparedness activities in support of the four phases of emergency management(preparedness, response, recovery, and mitigation). Reimbursable personnel costs include salary, overtime, and backfill, compensatory time off, and associated fringe benefits. Please oe® You can only c % of the total t for apparelpromotional Items. Rules 27 ®1 9.004 and27 ®19.00 19 Florida Administrative Code., outline the minimum performance level)(definition below). Each Emergency Management staff person must be available t ark the number of hours and assume the responsibilities for the duties in their official position description as well as provide the coordination nd support for all incidents within the jurisdiction on a 2 cur basis. Personnel i Cost_Rules 27 ®1 1.004, 27 ®1 6 , Florida Administrative Code: Counties with populations of 75,000 or more must have a full-time emergency ana en director. Counties with populationsof less than 75,000 or party to an inter-jurisdictional emergency a erne t agreement entered into pursuant to section 2 .38(3)( )® Florida Statutes,that is recognized by the Governor by executive order or rule, are encouraged to have a full-time director, However, as a minimum, such a county must have an emergency ana a nt coordinator who works at least twenty ( hours a week in that capacity. "Full-time Emergency Management Director" means a single professional emergency anage a rogra Administrator or ing full-time as identified in the position description established by the governing bey of the jurisdiction. Eligible" ti a t° items include, but are not limited to: • Salaries and Fringe Benefits Copies of certified times eets with employee and supervisor signature documenting hours worked or Division Form ®Time and Effortand proof employee was paid ( astus, earning statements, and payroll expenditure reports). • Utilities(electric,water and sewage) • Service/Maintenance agreements(provide vendor debarment and service agreement for contractual services) • Office u lies/ ateri s • IT Software Upgrades • Memberships • Publications • Postage • Storage • Other Personnel/Contractual Services ® Reimbursement for services by aperson(s)who is not a regular or full-time employee fillip established positions. This includes but is not limited to temporary employees, student or graduate assistants, fellowships, part time academic e ley ent, board members, consultants, and other services, • Consultant Services require a pre-approved Contract or purchase order by the Division. Copies of additional uotes should also be supplied when requesting pre-a roval, These requests should be sent tote grant manager for the Division for review. Fundin for Critical EMIMABEXAnglies Critical emergency supplies-such ass elf stable products, water, and basic medical supplies-are an allowable expense under EMPA. DHS/FEMAmust approve a state's five-year viable inventory management lan prior to allocating grant funds for stockpiling purposes, The five-year plan should include a distribution strategy and related sustain ent costs if the grant expenditure is over$100,000. Operational sts SUDDorting Documentation If the recipient seeks reimbursement for operational activities, then the following shall be submitted: For salaries, provide copies of certified ti eseets with employee and supervisor signature documenting ours worked or Division For 6-Time and Effort and proof employee was paid (paystubs, earning statements® payroll expenditure reports). Expense items need to have copies of invoices, receipts and cancelled checks, credit card statements, bank statements for proof of payment.All documentation ffor r irmtuuurs rmrn nt amounts rmuust be clearly visible and defined (Le_ highlighted, underlined, circled on the required supporting docuurmernt tioun). C. E , IIIIPIIll11 ">C IProvided the cost of the item qualifies as reasonable arnd necessary for time successful completion of a task required by this Agreement,ment, m item on the IFFII AEL.that is specifically coded for the Emergency Management Performance Grunt("EMP ") Program satisfies the minirmuurm level o6 service for an equipment purchase under this Agreement. lff an item qualities as reasonable and necessary, and if the itusrun is i:.." G-cod d on the FIEMA AEL, then the Recipient does not mead to olY.ut lun perrmission from the (Division prior to purchasing the item irn order to walk reimbursement. If the ReOpl nt seeks reimbursement for the purchase of an item that its snot EMP -coded on the F E M AEL.,then the Recipient must receive permission frorm the Division prior to purchasing the item. If the Recipient purchases such an item without receiviing permission from the Division beforehand,thnern the Division will not provide any ireiirmbuurseumn int for that purchase. Allowable equipment incluudes equipment from the following AEI(...categories: 0 Personal Protective Equipment(1i:)PE) (Category 1) Information Technology (Category 4) yb rsecuurity Enhancement ent Equipment(Categoir.y ) Ilinteiroperable CommuNcations Equipment (Category ) (Detection Equipment nt(Category'r) Power Equipment(Category 10) Chemical, Biological, Radiological,1, INuclear, and Explosive(ClBl:;NE) Reference Materials rialls (Category 't 1) 131PNIF... Incident.(Response Vehicles (Category 12) Physical Security Enhancement Equipment ent(Category 14) • CBRINE (Logistical Support Equipment (Category 19) • Other Authorized Equipment(Category 21) The Authorized Equipment nt I...ist(AEI... is a list of approved equipment types allowed under pE:MA's pr p irediness grant programs and can be located at fntt MJ_._ .,._r..ern , Qyj@qthgE gguprnl If Recipients have gruestions concerning the eligibility of equipment,they shall contact their Grant Manager ffor clariffication. Recipients should analyze the crust benefits of purchasing versus Il asirng equipment, especially thigh coast items and those subject to rapid technical advances. I arge equipment purchases must be identified and explained, For moire information regarding property management standards for equipment, please reference 2 .p,R. Pain 200, inclluuding 2 C.1FJR. §§200.310, 200.313, and 200.316. Ii"g 1I nt.A ii ition Costs. uuiraraortlinu� oc urnentatiou�n (Provide copies of inv6c s, receipts and cancelled checks, credit card state=erne nts, baink statements for proof of payment. (Provide the Authorized Equipment(List(AEL)#for each equipment puurcinase. D. TRAINING IEIMP Training ffuunds may be used for a range of emergency iron irn o irm unt-ir llst d training acfivfties to enhance the capabilities of state and local emergency management persoininel through the establishment, support, conduct, and attendance of training. Training should foster the development of a community- oriented approach to emergency management that emphasizes engagement at the community'levsll„ stir rn tllneuns (best practices, and provides a path toward building sustainaNe resilience. 33 The Recipient can successfully complete an authorized course either by attending or by conducting that course. • In order to receive payment for successfully attending a training course,the Recipient must provide the Division with a certificate of completion; additionally, the Recipient must provide the Division with all receipts that document the crests incurred by the Recipient in order to attend the course. • In order to receive payment for successfully conducting a course, the Recipient must provide the Division with the course sign-in sheet. Additionally, the Recipient must provide the Division with all receipts that document the costs incurred by the Recipient in order to conduct the course. • In order to receive payment for successfully conducting a workshop, the recipient must provide e Division with workshopsign-in sheets and materials used for workshop.Additionally, the Recipient must provide the Division with alll receipts that document the costs incurred y the Recipient in order to conduct the workshop. For training,the number of participants must be a minimum of fifteen (15) in order to justify the cost of holding a course. For questions regarding adequate number of participants, please contact the Division State Training Officer for coursespecific guidance. nlless the recipient receives advance written approval from the State Training Officer forte number of participants, then the Division must reduce the amount authorized for reimbursement on a pro®rata basis for any training with less than fifteen (1 ) participants. When conducting a training that shall include means for the attendees, the recipient shall submit a request for approval tote Division no later thantwenty-five(2 ) days prior tot the event to allow for both the Division and the Department of Financial Services to review,The request for meals must be submitted on letterhead and must include the date of exercise, agenda, number of attendees, and costs of meals Allowable training-related costs include the followii%: • Develop, eliver,and Evaluate Training.This includes casts related to administering the training: planning, scheduling, facilities, ateriV's and supplies, reproduction of materials, an equipment. Training should provide the opportunity to demonstrate and validate skills (learned,as well as to identify any gaps in these skills, n training or training gaps, including those for children and individuals with disabilities or access and functional needs,should e identified in the Integrated Preparedness Program (I PP),and addressed in the training cycle. States are encouraged to use existing training rather than developing new courses.When developingnew courses states are encouraged to apply the Analyze; Design, Develop, Implement and Evaluate ( I ) model for instruction design. • Overtime and Backfill. he entire amount of overtime costs, including aments related to backfilling personnel, which are the direct result of attendance at FEMA and/or approved training courses and programs are allowable, These coasts are allowed only tot e extent the payment for such services is in accordance with the policies of the state or unit(s)of local government and has the a provall of the state or FEMA, whichever is applicable, In no case is dual)compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1: d p,m. to 5:00 p.m.), even though such ork may benefit both activities.. • Travel.Travel coasts(e.g,, airfare, mileage, per diem, andhotel) are allowable as expenses b employees who are on travel status for official business related to approved training. • Hiring of Full or Part-Time Staff or Contractors/Consultants. 'Full or part4ime staff or contractors/consultants may be hired to support irec training-related activities- Payment o salaries and fringe benefits must be in accordance with the policies oft the state or unit(s)of local government and have the approval of the state or FEMAI,whicheveris applicable. 4 ertifi atlonfl .ecertifi ation of tnstruu toms. Casts associated with the certification and re,.. certification of instructors are allowed. States are encouraged to follow the FIE MA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluuatiion of student(learning. TIMs is particularly important for those courses which involve training of trainers. Conferences Th_e Fivision recognizes the important role that conferences can play in the professional development of emergency managers. 2 .F,1 , 200.432 defines the farm conference as"a meeting, retreat, seminar, symposium,workshop our event whose(primary purpose is the disserninatiorn of technical information (beyond the morn-Federal entity and its necessary and reasonable for successful performance under the Federal award." Rule 691-42.662(6), l::orida Administrative Code, defines the term conference as: The coming together of(persons with a common interest or interests for the purpose of dehberatien, interchange of views, or for the removal of differences or disputes and for discussion of their common problems and interests. The term also includes similar meetings such as seminars and workshops shops which are large formal group rmneefings that are Ipr grarnirned and supervised to accomplish intensive research, study, discussion, and work in some specific field or on a governmental (problem or(problems.A conference does not rnean the oomMg together of agency or interagency personnel. For travel to a conference or convention to qualify for reimlbuursement,the cast must be reasonable and attendance at the conference must be necessary for the successful completion of a task required by this Agreement. l::'r vided the cost qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, travel to a conference that complies with the requirements of IRuulle 691-42.00 4, Florida Admiinistrafive Code, satisfies the minimum level of service for conference travel under this.Agreement. Iln pertinent part, Rule 6 11...42.004(l), l"lorida Administrative Code„ states"No public funds shall be expended for attendance at conferences or conventions uunles& The main purpose of the conference or convention is on connection with the official business of the state and directly related to the performance of the statutory duties and responsibilities of lhne agency participating; The activity provides a direct educational or other benefit support iiing the work and public purpose of the (person attending; The duties and responsibilities of the traveler attending such meetings are compatihule with the objectives of the conference or cenventiion; and The request for payment of travel expenses its otherwise in cornphance with these rules. Provided the cost qualifies as reasonalale and necessary for the successful completion of a task required by this.Agreement, and (provided any related travel complies with the requirements of Rule M-42.00411 IFlloriida Administrative Code, conferences may qualify for reimbursement under this Agreement: Requests for ireirnb urseirnernt for payment of the registration fee or for a conference or convention must include: A staternent explaining move than expense directly relates to the Recipient's successful performance of a task outlined in thous Agreement; A copy of those (pages of the agenda that itemizes than registration fee; A copy of Racal travel (policy, and, 35 a A copy of the travel voucher or a statement that no travel costs were incurred, if applicable. When a meal is included in a registration fee,the meal allowance must be deducted from the reimbursement claim,even if the traveler decides for personal reasons not to eat the meal, See section I 12.061(6)(c), Florida Statutes("No one, whether travelling out of or in state, shall be reimbursed for any meal or lodging included in a convention or conference registration fee paid by the state").A continental breakfast is considered a meal and must be deducted if included in a registration fee for a convention or conference. However, In the case where a meal is provided by a hotel or airfine,the traveler shall be allowed to claim the meal allowance provided by law, Class A, Is B, and Class C Travel: • Class A travel is continuous travel of 24 hours or more away from official headquarters-The travel day for Class A is based on a calendar day(midnight to midnight). • Class B travel is continuous travel of less than 24 hours which involves overnight absence away from official headquarters. The travel day for Class B travel begins at the same time as the travel period. • Class C travel is short or day trips in which the traveler is not away from his/her official headquarters overnight Class C allowances are currently not authorized for reimbursement. Jim., 'W�A_116W '664hd PO0,,,Dl "Section,,'112.061(6)(b)"i�,FI6'rid6",,,Stat6tes,,';a�ifa fishe' s"the'Meal'all6i R64,folriabKmeal d ............0 ows: $6 for breakfast(when travel begins before 6 a.m. and extends beyond 8 a.m.); $11 for lunch (when travel begins before 12 noon and extends beyond 2 p.m,); $19 for dinner(When travel begins be"fore"6 p.m, and extends beyond 8 p.m. or when travel occurs during nighttime hours due to special assignment.). Section 112. b1shesthe__!��Florlda Staty amounts. 41ravelers are allowed: authorized per them for each day of travel; or, If actual expenses exceed the allowable per diem,the amount allowed for meals as provided ]in & 112 061(6) (b), F.S., plus actual expenses for lodging at a single occupancy rate. ..................................... ................................................ Per them shall be calculated using four six-hour periods (quarters)beginning at midnight for Class A or when travel begins for Class B travel.Travelers may only switch from actual)to per them while on Class A travel on a midnight to midnight basis.A traveler on Class A or B travel who elects to be reimbursed on a per them basis is allowed $20.00 for each quarter from the time of departure until the time of return. Reimbursement for Meal Allowances That Exceed the State Rates The Division shall not reimburse for any meal allowance that exceeds$6 for breakfast, $11 for lunch, or $19 for dinner unless: • For counties®the requirements of section 112.061(14), Florida Statutes, are satisfied; • The costs do not exceed charges normally allowed by the Recipient in its regular operations as the result of the Recipient's written travel policy(in other words, the reimbursement rates apply undormly to all travel by the Recipient); and, ® The costs do not exceed the reimbursement rates established by the United States General Services Administration ("GSA")for that locale(see hgqj/ Asa;_q 1p, ail/content/104877). Hotel Accommodations 36 traveller may not claim per diem or lodging reimbursement for overnight travel within fifty(50) miles (oneway)of his or her headquarters or residence unless the it uumst nc s necessitating the overnight stay are fully explained by the tirsveller and approved by the Division. Absent prior approval from the[Nvisio rr, the cost of any hotel ccom m odatiorn slhaill not exceed t 50 per might. �"riruiru gusts �u utirr� Ir � uuurrnrntstiun Copies of contracts or agreements wwith consultants or sub-contractors providing servi % Copies of invoices, receipts and cancelled checks, credit card statements and bank statements for proof of payment: Copies of the agenda, certificatesand/or sign in sheets (if using prsp puull tsd sign in sheets they must be certified by the rmo rge ncy Management IDirectrar or Dead instructor verifying attendance). IFor travel and conferences related to I MPA activities: Copies of all receipts must The submitted fitted (i.e., airfare, proof of mileage,tolls receipts, hotel receipts, car rental receipts, etc..) Receipts must be itemized and match the dates of travellco nffer n Copies of Conferences must be providirng an agenda. Proof of payment is also required for all travel nd conferences.. If the Recipient seeks r im buurs me nt ffor travel costs that exceed the amounts stated in section t t .061(6)(b), Florida Statutes ($6 for breakfast, 11 for lunch, and tg for dinner), then the Recipient must provide documentation that: The costs are reasonable and duo not exceed charges normally allowed by the Recipient in its regular operations as a resuuit of the Recipient's written travel policy; and participation of the individual in than travel is necessary to the IFedarai award. E. EXERCISES Exer isas-conducted with grant funds should test and evaluate performance towards meeting capability targets established in a jurisdiction's integrated Preparedness IProgram (pPP)for the core capabilities needed to address its greatest risks. Allowable rclis -p llat d Costs ID sigun, IDev l p, Conduct and Evaluate an Exercise.This includes casts related to planning, meeting space and other meeting costs,ffaciiitation costs, materials and suuppiies, travel, and documentation. Recipients are encouraged to use free public spacellocatio nslffa ilities,whenever available, prior to the rental of spa en ocatio ns/ffaciiities. Exercises shall provide the opportuunity to demonstrate and vallidate slkillis learned, as well as to identify any gars in these skills. Gaps identified daurirng an a ardse irncluudirng those for children and iindividuuals with disabilities or access and-tuuunctional meads, slhalli the identified in the IR/lP and addressed irn the exercise cycle. Hiring of Contractors or Consultants. Contractor's or Consultants may be mired to support direct exercise activities. IP yment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s)of local government and have the approval of the state.The services of cocuntraoctorslcoinsuultants may also be procured to support the design, development, conduct and evaluation of exercises. Overtime and Backfill,The entire amount of overtime casts, irnclluudirng payments related to Ibackffiiiing personnel, which are the direct result of time spent an the design, development and conduct of exercises are allowable expanses. These masts are allowed only to the extent the payment for such services is iun accordance with the policies of the local government. In no case is dual compensation ailowwablle. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time(e.g., 1:00 p,m. to 5:00 p,m.), even though such work may benefit (both activities. 7 Travel.Travel costs (e.g., airfare, mileage,e, er diem, hotel)are allowable as expenses by employees who are on travel status for official business related to the planning and conduct oft the exercise activities. • Supplies. Supplies are items that are expended or consumed duringthe curse of the planning and conduct oft the exercise activities (e.g., gloves, non-sterile masks,fuel, and disposable rotec ive equipment). Items.• Other These costs are limited to items consumed in direct support of exercise activities such as the rental of s ace/ocatiions for planning and conducting an exercise, rental of equipment, and the procurement of other essential nondurable goods, Recipients are encouraged to use free public space/locations, henever available, prior to the rental o space/locations, Costs associated with inclusive practices and the provision of reasonable accommodations and modifications that facilitate full access for children and adults with disabilities are allowable. When conducting an exercise that shall include meals for the attendees, the recipient shall submit a request for approval tote Division no later thantwenty-five(25)days prior to the event to allow for both e Division and the Department of Financial Services to review.The request for meals must be submitted on letterhead and must include the date of exercise, agenda, number of attendees, and costs of meals. Unauthorized cis - el tCosts • Reimbursement fort e maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus(e.g., fire trucks, ambulances). e only vehicle costs that are reimbursable are fuel/gasolliine ormileage; • Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct i(e. ., electronic messaging signs); • Durable and non-durable goods purchased for installation and/or use beyond the scope of exercise conduct. If the recipient sees reimbursement for exercise activities, then the following shall be submitted: • Documentation clearly indicating the purposelobjectives of the exercise(e.g. Situation Manual, Exercise Plan); • After-action report with Improvement Ila ( /I , Sign-in sheets,Agenda; • Receipts and proof of payment(e.g. canceled check, electronic funds transfer confirmation, credit card statement, bank statement)for supplies expenditures (e.g. copying a er, gloves, tap, etc.);; • Invoices and proof of payment for Travel costs (e.g., internal travel voucher, airfare, mileage, per die , hotel), related to exercise activities; • Proof f purchase methodology, if applicable(e.g. quotes, sole source, state contract, competitive bid results). No later than 90 days after completion of an exercise, the recipient must upload to the Division's Share Point portal at;. https/� �rtp7 floncladi�saster.c g an After Action Report( )that includes the following. An Improvement Plan; and, ter of participants. ADMINISTRATIVEF. MANAGEMENT AND activities are those defined as directly relating to the management and administration of EMPA Program funds„ such as financial management and monitoring. It should be noted that salaries of state and local emergency managers are not typically categorized as , unless the state or Vocal EMA chooses to assign personnel to specific M&A activities. Management a i i aivCosts Supporting Documentation 3 a Copies of certified fimesheets with emp�oyee and supervisor signature docuurrnernturng hours worked or Division Form 6-Time and Effort and proof empioyee was paid (p ystuubs„ earning statements, and pn yroii expenditure reports); a Costs ffoir M&A activities are allowed up to %of the total award amount. Supplanting Prohibited Section 252. 72, IRorids Statutes, states that the monies from the EMP lrriust Fund"may not be used to supplant existing funding." Additionailly, IRule 27P-19.90 ( )„ i::1orida Administrative Code, states: 'Funds received from the [JFI PAJ Trust Fund may not be used to suuppo nt existing funding, irurur shall funds from one program under the Trust Fund be used to match funds received from smother progrsinn under the 1rriust Fund.' Ill„ OTHER CRUnCAL INFORMATION pRMATIO .......................................................................m.m.........m..m m,.............................................................................................................. Rule 27P._1 .010(61), Morida Administrative tive od , states: 'Aiiowalbie cusps shaii The determined in accordancewith apipficable r d rso Office of Management and I uudget Circulars..." Therefore, unless a specific exception applies, 2 CIFIR IP rt 200 Subpart A(Definitions) and Subpart IF (Cost Principles) small ppoy to this Agreement. Expenses To qualify for it iimbuuirs me nt under the t rims of this Agreement, inn expense incurred by the Recipient must Ibe reasonable and necessary for the successful completion of a task required by this Agreement. If an expense ff Hs to qualify s either it sson bie or necessary to suuccessffuuily compete a task,then the Division shail not provide any reimbursement for that expense, NOTE; This Scope:of Work recognizes that eachi Recipient: • Might be at a different p v o of preparedness than another Recipient • Operates within a unique geography • Faces unique threats and hazards • Serves a unique population Therefore, what might quu ooffy as reasonabie and necessary for one Recipient to successfully coirnpiete task under this Agreement might not quality as reasonable and necessary for another Recipient to suu c sstuIiy cornpiete a task. Conversely, what irmniglhat not qualify for one may quu Ry for another. "To avoid a"one size ffks alp" approach, this Agreement provides some o wep of flexibility. If a unique east (e.g. equipment not posted on the EMI::' I t-)quaiifies as reasonable and necessary for the successful co mnpietion of a task under this Agreement, crud if the Recipient receives permission from the Division prior to incurring that unique cost,their)the Division sfhi Ol reimburse buurs the Recipient for that cast. Performance To qualify for reimbursement under the t irmrns of this Agreement, the Recipient's performance an must satisfy the minimum nimuumun levee of service required for the successful compietion of a task required by this Agreement. If the performance ff iiis to satisfy the irnini mnuumn pavan of service,thein the Division shay& not provide any reimbursement for that performance. In' Indirect cast is allowable Ibll under r this program as described in 2C.F.R. Fart 200, including 2 C.F,R 200.414.. Recipients with a negotiated crest rate agreement that desire to charge indirect dusts to ain award must provide a copy of their negotiated indirect cost rats agreement at the fime of appiication. Recipients that are not required by 2 C.F.R. Pail 200 to have snegotiated indirect cost gets agreement but are required by 2 C.F.R. Part 209 to develop an indirect cast rate proposal must provide a copy of their proposal at time of application. Post-award requests to charge indirect cost will be considered oil case-by-case basis and (based upon the submission of an agreement or proposal. C. PROCUREMENT All Procurement transactions will be conducted in a manner providing fulll and open competition and shall comply with the standards articulated in,, 0 2 C,.F,R, Part 200; a Chapter 287, Florida Statues-, and, 0 Any local procurement policy. Per 2 CFR 200.318 through 200,326, Recipients are required to adhere to certain procurement standards for entering contracts for personnel or services. This includes full and open competition, methods of procurement to follow,fe er II or passthrough entity review, and including federal provisions intro contracts, D. FINANCIAL CONSEQUEN If a recipient fails to comply with the terms and conditions of the State award, the Division may terminate the award in whole or part. If the noncompliance can be corrected, the Division may first attempt to direct the recipient to correct the noncompliance. This may take the for of a Compliance Notification. If the noncompliance cannot be correct or the recipient is nonresponsive,,one or more oft e following steps may be taken° (1) Temporarily withhold payments pending correction of the deficiency by the recipient (2) Disallow(that is, deny both use of funds and any applicable matching credit for)all or part of the cost of the activity or action not iin compliance. (3) Wholly or partly suspend or terminate the award. (4) l'ake other remedies that may be legally available. 40 FY 2022--2023 EMPA AGREEMENT ATTACHMENT A (2) PROPOSED PROGRAM BUDGET DETAIL WORIDS The Recipient shall use the Emergency Management Preparedness and Assistance('EMPA")Trust Fund monies authorized by this Agreement in order to complete the tasks outlined in the Scope of Work (Attachment A). The"Proposed Program Budget Detail Worksheet"serves as a guide'for both the Recipient and the Division during the performance of the tasks outlined in the Scope of Work(Attachment A). Prior to execution of this Agreement, the Recipient shall complete the "Proposed Program Budget Detail Worksheet' listed below. It the Recipient fM4s to complete the"Proposed Program Budget Detail Worksheet", then the Division shall not execute this Agreement After execution of this Agreement,the Recipient may change the allocation amounts in the"Proposed Program Budget Detail Worksheet,:" If the Recipient changes the"Proposed Program Budget Detail Worksheet', then the Recipient's quarterly reports must include an updated"Proposed Program Budget Detail Worksheet'to reflect current expenditures, BUDGET SUMMARY AND EXPENDITURES RECIPIENT: MONROE COUNTY AGREEMENT: A0280 1. PLANNING 2. ORGANIZATION $ 105,806 3. EQUIPMENT 411 TRAINING KEAE` R...........C I..........S.............E............................................................................................................................................................................................................................................................................................................................................................................................................................................................. ........ 6. MANAGEMENT AND ADMIN ISTRATIO N TOTAL AW mm ARD $ 105,806.00 ..................... ' POSED KA"PI)GETgDETAIL�V 1", '2023,,-R9 2. ........... .............. Allowable Planning Costs Quantity Unit Co To I Cost ............................................................................................................................................ Emergency Operations Ran Salaries and F ringe Benefits Supplies Travel/per them related to planning activifies -17/// Allowable Organizat! it Total Cost Salaries, al s,arieand Fringe 13en fits 101,81161 I I-Itilifies (e0e.Vic, wateir and sewagie)i ................................................................................................................................................................................................................................. _........................_._ Service/Maintenance agreements ____. ......... ......... „m,,,, Supplies/Materials .. _ Memberships ........ ......................................................... Publications Postage ®� ............ _ Storage Mill it', )����1����������., ,, ) Allowable'lEquipment Adquisition`Coita Quantity 'i, Unit Cost ' Total Coat Pen , ion `[pr©t`ctivequipmentqu � ,Information technology, 77 Cybersecurity enhancement equipment 1 teroparable communications equipment __ ,,,,,,,�� �� „� � �n� , _ ... ......... mmm. � l]etection Equipment �.. ui t CBI�IdE Eeference hAateriais CERNE Incident Response Vehicles hysi I curi nh' nt: ui n „... ,, �,�.. ....... ..... � t_o IStICS- OOther"au_thcrized equipment`costs' _ 21C,N=00-OCEQ-EOC Equipment& Supplies�� (provide description of EOC equipment&supplies) I r ME r ri r r� Allowable r lnlri �i Quantfty,',: it t tal s t 5ataries and Fringe Benefits Develop Deliver Training Workshops and Conferences, � ............... - -- 42 Certification/ c m°°llifi ation of Instiiuctors Travel Supplies Overtime and Backfill FIN Allowable,Exercise Costs UnItCost Total Cost salaries and Fringe Benefits .. Design® Develop, Conduct and Evaluate an El'xercis... in accordance with H EE standards Exercise Planning or .... rsha Travel Supplies Overtime and Backfill / Allowable Marea erti a ri irii r ig s t� Unit t Total'Cost r r Salaries and Fringe enets 1 , 0C REVISION DATE: ,t FY 2022—2023 EMPA AGREEMENT ATTACHMENT A(3)®QUARTERLY REPORTS Recipients must provide the Division with quarterly financial reports and a final close-out report. Quarterly financial reports are due to the Division no later than forty-five(45) days after the end of each quarter of the program year and must continue to be submitted each quarter until submission of the final close-out report. The ending dates for each quarter oft is program year are September 30, December 31, March 31, and June 30, ....................................................................-11.11-1.I.I.I.I.I.I.I.I.I.I.I.I.I.I................. .................11....................�oitinl Period R 1..�2r!SL ............ D.vision no l .r th. n .... ...a.t.....e a.. ........... .................................................November 15 October 1 through December 31 Februa. ir 15 ......................................................................................................................................................y ................................................. January I throuq�...Marc, j................................................................................. Mav 15 ....... il I .r.....o........ ;i .................. ......... .................11.1.1.1.-...,.,.-. A .xu5 -June rst 1 The Recipient shall provide the Division with full support documentation forte quarterly financial reports. X The Recipient must provide the,Division with supporting documentation for the quarterly financial reports. The Division shall accept back up documentation by email if the County is not able to upload on Salesforce. B The Quarterly Tasks for 1 B is due with your quarterly financial report each quarter. This form identifies all Emergency Management personnel's required training completed (or working towards completion)as well as quarterly deliverables during the agreement period. C. In order toensure compliance with Rule 27P-19.01 1, Florida Administrative Code, the Local Budget Match Requirement or shall be completed and sent when the Local County Budget is approved or by November 15, 2022. The County shall provide a copy of the current Emergency Management Local Budget(General Revenue) including approved budget date with the form. If the County's current budget is lower than the previous year, or the average ofthe last three years, the county is required to request a Waiver no later than forty-five(45)days after the county budget is approved. D, In a format provided byte Division, Form 4®Staffing Detail and position descriptions of each funded county emergency management staff shall be submitted no later than November 15, 2022,or along with 1 e`quarter reimbursement submission,whichever occurs first. E. The final close-out report is due sixty(60)days after termination of this Agreement by August 30, 2023, or 60 days after completion of activities contained in this agreement,whichever occurs first. F. An administrative closeout maybe conducted when a recipient is not responsive the ivision®s reasonable efforts to collect required reports, forms, or other documentation needed to complete the standard award and/or closeout process. FDEM willl make three written attempts to collect required information before initiating an administrative closeout. If an and is administratively closed, FIDEM may decide to impose remedies for noncompliance per 2 C,RR. §200.338, consider this information in reviewing future award applications, or apply special conditions to existing or future award 44 FY 22.-2 JUSTIFICATIONATTACHMENT B RECIPIENT: f you are requestingadvance, indicate checking the box below. i ADVANCE REQUESTED Advance payment of$ is requested. Balance of yniients will b made aura reimbursement basis. These funds are,needed to pay staff,awaar ene is to clients,dUplicate forms and purchase start®u supplies and equipment. e would not be able to operate the pro,gr,am without this advance. If you arerequesting advance, complete e following chartand lineitem justification b ESTIMATED ..................................................................................................................................................... ! i scal Year ici Expenditures (list applicable line items) i s of Contract ........................................................................ .....................................................m....................................................................................................... ADMINISTRATIVE COSTS: r l ii6i e iiiie PROGRAM EXPENSES: TOTAL EXPENSES: I (For eachi item, of it justification ai i the need for the advance.cash e justification must include i ti that clearly shows the advance will be expended it i e first ninety ( s e # e contract term. Support documentationinclude, t is not limitede following: quotes for purchases, delivery timelines,salary and expense projections,etc.to provide the Divisionreasonable and necessarysupport that the advance will be expended withine first ninety ( s of the contract term. Any advance funds not expended wit i the first ninety ( s of the contract term shall be returnedto the Divisionas ie P 265S Shumarda leard,Tallahassee, Florida 32399,withinthirty 30) days of receipt, along withinterest earned on advance) *REQUFSTS FORADVANCE PAYMFNTS WILL BE fuN IDEM ON A CASE BY CASE BASW Signatuirir;of liecipientl ubcont.ractoirs Authori e,nd Official I11ate 1I4arne and"'If"it e of Il k+ cip{ ent! u.glbc rttractoir"s Authorized OfflcW , w FY 2022—2023 EPA AGREEMENT ATTACHMENT C CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION CBKEifiel$MQn Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, certifies, by submission of this document,that neither it nor its principals is presently debarred,suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify tot the above statement, the prospective subcontractor shall attach an explanation to this form, SUBCONTRACTOR: Iy SignatureRecipient's Warne Name and Title Division Contract Number Street Address Project Number City„ State, Zip Date 4 FCC 2 —2023 EIIVIPA 'IE „q„ ATTACHMENT WARRANTIES D IREPR SENT „q"IONS Recipient's fin rmcu i management systems must iincNde the following: (1) Accurate, current, and complete disclosure of the financial results lts of this project or program. (2) Records that identify the source and use of funds for all activities. These records shall contain information pertaining to grant awards, authorizafions, obligations, uun obligated balances, assets, you fl ys, income, and interest. (3) Effective control over and accountability for all funds, property, and other assets. Recipient shall safeguard all assets and assure that they are used scolldy for authorized purposes. (4) Comparison of expenditures with budget amounts for eadh Request for Payment. Whenever appropriate, tiirm rn Oi information should The related to performance and unit cost data. ( ) Written procedures to determine ine whether costs are allowed and reasornaUe under the provisions of the applicable OMB cost principles and the terms and conditions of this Agreement. ( ) Cost accounting records that are supported by backup documentation, Mp itio m,,,,,,,,,,,,,,,,,,,,„ (1) All procurement transactions shall be drone in s rmm rnn it to provide open and-free competition. (2) Recipient shall Ibs Mert to conflicts of urnt r st as well as noncompetitive practices among contractors that may restrict or efirninate c ormmp tituomm or otherwise restrain trade. On order to ensure xc qq mmt contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, invitations for(buds andloir requests for proposals sh aii be xciuuded fro mm competing for such procurements. (3) Awards shall hoe made to the bidder or offeror whose bud or offer is responsive to the solicitation and is most advantageous to the Recipient, considering the Ionics, quality, and other factors. (4) Soh6tations sh O clearly set forth all r guiirem rants that the bidder or offeror must fuifiqu for the bk d or coffer to The valuu t d by the Recipient. Afli bids or offers may be rejected when it is in the Recipient's nt"s interest to duo so. 47 Codes of Conduct Recipient warrants the following (1) The ecipient shall]maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. (2) No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported u lic grant funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the firm selected for an ward. (3) The officers, employees,and agents of the Recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts, (4) The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient. Business Hours The Recipient shall have its offices aspen for business,with the entrance door open tot the public, and a least one employee on site, from (Monday)through (Friday')„and from (times) ( 8:00 AM)to( 4�30, P� ,,, L icensir��arAd F�errrtittintl All subcontractors oremployees hired by the Recipient shall have al[current licenses and permits required for all the particular work for which they are hired by the Recipient, FY 2 22._2023 E IP IEIEI TENT ATTACHMENT E STATEMENT OF ASSURAINCIES, The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, s, guidelines and requirements, Including 2 C.F.R. Pan 200 E,O. 12372 and Uniform Administrative Requirements for Grants and Cooperafive Agreements 28 CFR, Pad 66, Common rule,that govern the Ipp Ilic ttioum, acceptance and use of Federal funds for this federal iy-assisted project.Also,the Applicant assures and certifies that: 16. It wwiill comply ply witth requirements of the provisions of the Uniform Relocation Assistance and (Real Property Acquaisitions Act of 1970(P.L.. 91.-6546)which provides for fair and equitable treatment of persons rns displaced U as a iresuuitt of Federal and federally assisted programs. fib. It will comply with provisions of Federal law which limit certain political activities of employees of State or local unit of government whose principal al employment is In connection with an activity financed in whole or In part by Federal grants(a USr_ 1501,g .). I& It will comply with the miiunimuurrn wage and maximum hour's provisions of the Federal Fair Labor Standards Act. I . It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the pip e ranee of being motivated by a desire for private gain for 4herrnselves or others, Ipartticuuiady those wwitth whom they have family, business, or other ties. . It will give the sponsoring agency our the Comptroller General, through any authorized representative, access to and the rightt to examine all records,books, papers,ers,or documents eats related to the grant. . Ill will comply with all requirements imposed by the Federal sponsoring ng g rncy courncerrniung special requirements ntts of law, program requirements, and other administrative requirements. 7. It will ensure that the ff cipitti s under its ownership, lease or supervision which shall be utilized in the accomplishment e ntt of the project are not listed on the Environmental Protection Agency's(EPA) list of Violating Facilities and that itt will notify the Federal grantor rntto>r agency of the receipt of any communication proms the Director of the EPA Office of Federal Activities indicating that a facility ttou be used In the project is under cornsiderakuorun for Ilpsttirng by the EPA. . It will comply with the flood insurance purchase requirements of Section 10 (a)of the Flood Disaster Protection Act of 1973, Puulblic Law 93-234, 87 Slat. 975,approved December 31, 1976, Section 102( ) requires,on and after March 2, 1975,the purchase of flood insurance in communities where such insurance its available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified Iby the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase"Federal financial assistance"includes any ff6rrn of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, our any other form of direct or indirect Federal a.ssistt me . 9. It will assist the Federal grantor agency in itts compliance n wwith Section 106 of the National Historic Preservation Act of 196E as amended(16 USC 470), Eno cuuttiive Order 11593,and the Archeological and Historical Preservation Act of 19 (16 Ili C 9s-1 et seq.)by(a)consulting wwith the State Histtonric Preservation Officer on the conduct,of Ilrnvesttigattio ns, as necessary,to identtiffy properties listed In or eligible for inciuusiomrn in the National Register of Historic Places that are subject to adverse effects(See 36 CFR Part 00,B) 9 by the activity, and notifying the Federal grantor agency of the existence of any such properties and by(b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 10. It will comply,and assure the compliance of all its Recipients and contractors,with the applicable provisions of Title II of the Omnibus Crime Control and safe streets Act of 1966, as amended,the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate:the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1;and all other applicable Federal laws, orders,circulars, or regulations. 11 a It will comply with the provisions of 26 CFR applicable to grants and cooperative agreements including Fart 16,Administrative Review Procedure; Part 20, Criminal Justice Information systems; Fart 22, Confidentiality of Identifiable Research and Statistical Information; Part 23,Criminal Intelligence systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities: Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Fart 63, Floodplain Management and Wetland Protection Procedures;and Federal lags or regulations applicable to Federal)Assistance Programs. 12. It will comply,and all its contractors will comply,with the non-discrimination requirements of the Omnibus Crime Control and safe streets Act of 1966,as amended,42 USC 3769(d), or Victims of Crime Act(as appropriate);Title VI of the Civil)Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended: subtitle A, Title III of the Americans with Disabilities Act(ADA) (199 );Title IX of the Education Amendments of 1 72;the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 23 CFR Part 42, subparts C,D,E, and G: and Department of Justice regulations on disability discrimination, 26 CFR Part 35 and Part 3 . 13. In the event a Federal or State court or Federal or state administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a Recipient of funds,the Recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 14. It will provide an Equal Employment Opportunity Program if required to maintain one,where the application is for$500,000 or more, 15. It will comply with the previsions of the Coastal Barrier Resources Act(P.L. 7-346)dated October 19, 1962 (16 LISC 3501 et seq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 16. DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)As required by the Drug-Free Workplace Act of 1988, and implemented at 26 CFR Part 67,subpart F,for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. I III CY 4�A14AG P PRE . IR�g&�,d NE AND ASSISTANCE GRA14T PP SRAM 20'22»2023 QUAIRTER1„I`Po"REPOIRUNG FORKS g,MITE SLY REP OWI'S IIIN,II a DEl Il:isiorn Form d�A® u.nlaro#arRy IU`dmnalardald 14�nA1pae&r�tu Il:gd'nrlllWico n IFalrun'11B Quairtairly"Ira'akt�Dd'0 doa Fm:nns 2A&,get DetWil o,f Claims �. 'P'dnasa d'rrrm lurs'daull 'sunllyrmtuRttdRa CnnnsVon aannirwquuaiRar, _. ir117.. Coirmnr',Wis I F�onrnn'dA-Cduadedy IRnandal Repn;t by eruteri ng aH iirnPxin-naattrnrn rnr•.>�nJed R�rm:sludrgo0rk RRna n;dairra for Ireilunnb unauirmmarnk„ sign and daata. Include a anarnk- he,in the brava,t hattnrnes rat iquaartedy ia'nmarts nor Rna a ndarq'vAll nauffliGeQ for Rhe IYequilredd narrantll an. ur3 u:komlataua I d'aYlYlinn RFB.-Qu arted 'Irar,;slks to r u.:rmamk than a 6lhsaraWies a i nad'iananlla:s are.bell corm et as,required t1hr , 1vo ua'hlhi"�� u dnd IPA�.. rd agrR ernent,'adgrn and data. d.''The IDnarxllb n IFmin t tea-Quuarkedy N::IVrra ncl^.,ud I fnrmro um i.u'sh In aad,gne d by t1he gn.'urd IvrotnF.l�gm a,scNi neuumumu'mt1h equ Fd aWRnunty 5. The R.iu snualm IF:rolrem 2A&2td II)et id or Cairns forms M.v1&9r cnvnpa ny r1he[1'4sionl Foi mu 1A-Quarterly Il::iilrnawch;W IFgeport earmada aqu•na Bier rS. d WiverallARll�ls arllad d.rUrainnls ror Io,-gl 1bUra e11nnWA may Ike siulbrnUed nasal W�P'vfR'x'n�—rx by iY:mY@:Q do t1tle apir r"iopit to Dr m ic,n Grant IM afvgi r , »:m aelrcdal ggto aapaph aWntaa PR;piu;ar. FLORIDA Wdd'r1101hl OF EMERGENCY IIkdPoAdhdAGEMENT 2555 SIFNd,dd ARD d;;DAK d"d0d,,Ud.,IE.VAiR TAII,,LAHASSIL E,IFII,,,Ol;;tlIIDA 323_99 211 Attltp (DWsllaa Giraant M aln esr)i y. Ih,ds the Ireslpu nsibuddty and the I to Ipruopneumty uumdlify this arrsiiggned d:Wsilrar tauarnt Manange r when they ud:*,*d rargluirad dcxnual nsi nkatio n tcn adastrnrrsa rar IragLhred prtl:n' :)Re lrm. Me ddi'uW kt n Ws uneo4 Irua,sparnstbde ky dellays Rr claim m prt:tca',si ng due to hul ure to notify the IDiina,slioun Giant Vaun ;galr got�drarwuumie nt santrlrmds'sio ns mina Sda es'torr�a.. uIVIIS104 Form 3 ILrnc ld I Nlstach,. .'R'he Ca'uhsWo n Frrlrmp g»tmarad Budget M,t trdn must the su.nl numtRlled In the ILgiimisiruun iiun Quarter 2 suubrmisMo n. m,'p..EIIAda'A grants e a llll I mrnahcRuad st an amount equal to the an rage ri rtr n Mast nhr yefara"W of ruaeuumn'k'y g M•rnerad rauaauue tuurnddlrng or the County urnty Emergency Management Agency cii the le%el of Ruumncking'tnnr then' aunty Ernergen'nany Il arnagalrrnsrnt Agency for the danst'tiscM ear,'NwficIrewrfiguure W's lower, 3 CaaoasWarn If:norrmr Wd d.Yaun A'Stndga'd IIWf atrltn IRanrga Verne nt shall the suuhm 0lled Rrn the d'ddmasdnarn'ruhen the local)rmmly Ilaaudlgcq its approyed am It y NovalYr ber 15„2022r"TNV CXWrntyr sRnamtd Igara,umWd e a cor.ry rut'dlhe ruarr"A IRlrmnargaahry IMasunageirne:unt Locai Idduudgat.IglGerierad 4:Rawrmumag iridluud,ng approved 11 Ibudget date dt a IR :Iiplia,nt"Is c�aunk',y"s c,ur srn'd IlccW bu:Nek lis Iliower 111heri klhe previous ye w%or the average of the(Last Rhl unm IPaermirnuu's years,Piz rerAjrxierd s&'nalld reuuest a Wasammur rnaa When than 45 days after the wAnty IMundget is aµ prov,.,d, d IVII'SK)N daearrnu 4-taaffli ng Ili:dataHW h. II...WALL Emergency Mir agaslrmlent Agency'atag„rueganrdla;,'s of tuma dk,kg. I•mlrunmde sa RAW avntus iilpa e d admmnuuaad a irnouumt of S aiaries and Gnarnafl6s to' (paid for each IgarasWRlirmru. "P ds form!is due no hater khan INuss'arnnlbeir 15,gggg'or string malih fist aguurrtiG'r m6m1bnurseinte nt rrutarmnu:ssa „ uahi dnra lar aarurs prat. IPilease pro4ide the DWP sl aYn updates'h cu thiis form as r °ecessary r'2 Mong nea'k n I Farrmi 4-SRaf§mng CdaRati„'0P'aaia IgnrIXNgide I[,nui iion idm'a'vvilptio ns'for lailMPPak ki n!dr slla'f v'3 Sta'dgmnag I edagd.d Mlsa,rr,duran ads drw u,u r nalataad Rariias'tear lruy tmiimdgmu bmrnroPWR:r,a nearmRu e's alr wgWanrtad Ipay R u lb"claim W.,Rlhraaugh Una ipram. VVII 1101Y dl oinnn 5 ICllwinra Out IRgalrurart. r 11,. "lrhen Iflpmisirorn FKxrmm 5..Clllose t::hd Rvp,'urt its d ueu'sixty Q60p dauys aft:r termination of Ullliis Agreement II August 30,2023,of so days allf�rm a rnupgartli�a'lu ah aw lina'dde nrrnaur�s'fiu'ued urn RlPuiis augr a a�rnft„'r tnutlhan w'rrom�r�urs Pdrst.'gaffu:uq "�s'auturriiR'diilrng Illy fud' '�sin:Wrn II'alrnu •.ICgO$e glut' Rel mrh,,gutaasa:n Wridy that Rhna IIlocai ggetne al ran clue,buck et Irmoradr.dn arrnamuulmd a's runlpodirm:d on dghnasio n II earmmn g..d..emrat IlRlurt,ga'k Ilwakrh has mA chw-NgedslIncis odgiirladlly rah ded W RRnm Dhdsiaru,d6 a rd'a'falrarnce is'dm:nurnnd Ipkaasrr k nrm'a i-de y Inleuklil'y'klhe ICiiasasuoin Tian IVlilh:,lg rt'dlhe doseoraparlu y ary.1 prrmd:a Id�aRantWard runs'�W'tlraRurrn for Rltaa m,haingu r:nlrrranmgramiilad tuy su•iFllyu Rurng da uuamtalltllualm,. 2 "II1m yen.rif;aL°rrne n' .. � w,.. � .. . �: •g .• � : I Sri has b�a'a*ru Iru�rarw^d'nman:d^amm�d apprm:nnaad dgy'tlYomW k rnalrnlrnaat Idm�cunwn;�ildunr+ad�r,drnrn�erd uulrutull ulna Rdtna,silrrml P'�rurvlrn 5..n'Lluus ua Out IRulr, 'gs,r:in dt rrgalllr rd draenu.mrrnalrntaboin to: Isuurnllrualrk p irrajart exp eln dIlture a Pt Realrxents sha'lr innaiuntairn a gr�arTAM n'arnrU f le v6n'h r..aaf:dlaes of siup;md>ng doclurrnei rta't�ion br all paid pamaprn.•:;Rtprogu m expenditures rA,Wienned duurdrng the grant IpanRrna;l. Wourrne°rldaRlia lin of expenditures claimed kx Iraiirmnllnuuusainierrnt'tlniim ugtm dhe gralrnt'nuaillll Le va4ewed and uadfad by a':t+ud,sW:ra staff. A.rra nr ie a oru.urne n'teflorn includes rzugarm of r:nu.moclPn mr orders and paid voudiem,IGraid iil nvAce�s or r'�uarnwna8111 rhecle,s,,,Il b'Istuuf:m,,jauurnai tramslfei[s„rrlii:dtt rard and bank stakn:nrrnauuts,el-tr. "II'9nasa docuuunaunts slhaauW'tna;slubrmdtted vehein requues'klilrrg Ira'rrnburseira"1rt. 2, All makadr"s� :iv ratrmlbun ua me nt sh';aIll Ilne subrn t'k�aa:d o n'theb agoparu d d d'ni' � � y IFlil nary i�ad IRap:o ldiorn;g Torms,. IC'Iaiians not suubrmiut W m siluarp t',ru•a'nrtilillu�d, on the Iprrng 'Ir forms rear tdna'h are uurnscrpapxnrU.,d Ih'y Igurunp:ualr dlocui r einh allkrarn'M 11111 not Itua gOlnraaarRs,sed and Yyilld t:m Iratu•urlln :k'for ar.Wdiilliiarn«al support 3 please ennsu,u,a'thatl the daruuirrre ntaddrarn submitted for ivak", as IlagUa. r'�4 Please Yonify du nn cat1rAJ ai'li¢rras'far anCUFaCy d:Wbra:.suu'IbnniRt,ng to the I for ne wir:%w oar�lln 4uuad r FY 2022-2023 EMPA AGREEMENT ATTACHMENT F-RIEPOR I FORMS ... ........ FLORIDA;DIVISIONY MANAGEMENT", DIVISION FORMAA QUART. LY FINANCIAC,REPORT, AGREEMENT M CLAIM �.. AWARD AMOUNT: ___________ QUARTIFIR M i B CO UNTYd 1, A*,t..-Sept.30,2022 a Noverrrtaer$5,2022 AIDDRESS: 2, October 1.._C:fw 31.2022 =February 15 . ..3 ._._._._._._._._._._._.w.. 3 January'G_Kbrch 3'0,2023 gym:Kby t5,2tD23 POINT OF CONTACT:' 4 ApO 9 .June 30,2023 ::=Auqust 15.2023 IPROINIFJE ABIL. �UMULATNE BUDGETED NG USA AULL. A'n UAI-LocAymiii 01 M CLAIM, 93 M U? U IO II�UNI �9UWU U.PLANNING $O 00 $10.10i0 p SD 00 „ R ANUV' '4U NU $0.00 iCk,il30 5iO„0 0 3, EQUIPMENT ENT $0',00 50 DOD NiDU.O 4. TRAlIHING $0.00 ,it 60-5�0.00 --IE%IE�UUCU IE O.gfY �tUJO D U.tl.uO TOTAL $0.00 AMOUNT OF REIMBURSEMENT FOR THIS CLAIM: ----------------------- IBy signing ttala report,.0 cerfigy to th,e(best of my knowledge and be Ref that the irepod is airue,commplate,accurate and ttaa em peunditwrea,dts burs emen1s and cash u'ecallpts are for the purposes and objectdees set forth M the cao-rtdifl ns or the 20.22.2023 tMPA agireemmewt. &9 7UU . DATE AUTHORIZED REPRESENTATIVE _ ________ QUARTEIRLYSTATUS REPORT, Please tO ut U IhA gm6d�tues,tuua�Otune�, tt�iruim�,r ar saOiises„or ot.hw wecess,,,a unVorrruna#lon 40 su rU utarted r ression. ------------- THE SECTION BELOW IS TO COMPLETED.�.Y DIVISION... AWARD AMOU.U14T UD04PU aUO N IDA41E RECEIVED S TAMP PRIOR CLAW THISCLAIM AMOUNT' ._. . FY 2022--2023 EMPA AGREEMENT ATTACHMENT F-REPORTING FLORIDA DIVISION'OF EMERGENCY MANAGEMENT 2022-2023 EMERGENCY MANAGEMENTPREPAREDNES ASSISTANCE GRA T-EMPA DIVISION FORM I B-QUARTERLY-TASKS cu��r Jul 1rt 34.,, i�rr�rg�n���n�a��m�aut P� rryMd�i ; h9 Fur��d�t� Pn� Peas'' �d"Io81ga . Dp~M d RAlEa FWA7REQUIFIEMEWS EA`�'ER DATA`N�q°bWi PL ETM O'lld 'd aTR V M1,a4dd�ud3Mp�„d,d ,,,,,, ,,,,;, ,,,,,,,, ,,,,,,,,, ,,,,,� ,,,,,,, ,,,...... Use✓ar Gar;Ma n a3+man Ma t Gd.Prmwe I"Duomidwu If rnlnGgnd3,c y as fugq-gprnne alupnp ardan 1Paudrnng&IEmv dace Ernmergeuux,y @nMnaraangpercnnmfr[II'Dxremgaar ;, sd�ra&gMukrmary, (ADD„a inn nupyrdaee 2,Q ) ........................................... ,,,,,,,,,,,,,,,,,,........................,,.... T'lkPro,jdelDmsienlFwffi4.M akMnirogM ILDiedaa l and IposAiio n descIllptii uunrs for Mauunded erunergeuncy mnrsunegimeuematt Stan (01,corny impaidalW&Q .QPo) M M IFrfD ade,DMNMeiirar IP''csman 3..Lrm.ill IfDiudgpett IM3€'hicdn IfM:eMuiireim*unN I (Q2.,aan3. y oulgrdmu'&area W-04) :vubirrnfq as canguy mG'ttlhe caumneroq and accurate County C,megigenrdy MainagefneM LmmW dpiadg i:A(lrennerW IReyarooue) rn�cllouddrngy fllhe Ilnuuadge'h na;pp howl date(�d'E,,uamny uup:n¢daates Q3«P,�ud'I .......................................................................................................................................................................................................................................................... ............................................ TZ:Z ul rnk ar copy or dune OorM E MvM ggei irra:all ureNen ue enp endM'hiwre tgle,na^r'aa�Iledgeir�rellniNt(iC32„au'ny'ullrii�atwii, 3�,41 T3:IRerslNarnee Celguaalladdtidpee.IX omIlaXettenma iirnmr9mgy W pazardeblle gefiliaritom iovined by dune Ilocall goo&nfiim entt,s whhcdn mue cegu,ulaNe or operahgrrgry dun ngg ra ranelrcnr disaster mwo kpne'NMgIP"IE E01 IEgrulip:rimmeuntt lunnd^nnuiru3 board rnm W ieir tthwi IMaircll'u 31„2023. 1 3„einryy ell;nd uII e nplp F� �dMr sP�xraar�dgnM,a M°PPm��Mna�wMd�ear¢de eF auk esyr peramrd���amk�am Panay du�BdnnrrMgnsitt tDaaa wan,Per��dd�3w �aamuar,�nPauiCe�raarmasmek'�e,ramP rdaaa awxP�nnrdMmuurrus„cedP��dauaw„�arrrnR�rna„a un�rnd r,row;Ms re�r�eiyrds uzwan Pmar iCMoe, rre��anrttmuMrnrrh,s srvi¢ rdrltt dun PM`a��cmanrNaV:ynara��q'tSrrc+nDi(d�d-�dME3�F�d�,�M e�raa�a�aaand. 'S"IIGpNpdd,'TLP MEr .................. AdDT1110WED IREPRIE; EIMd'd'A;D°IV PIR,gMM'd"IF.D NAME: TIITILE; LDS FE:E 53 FY 2022—2023 EMPA AGREEMENT „2022.2O23 EMERNSCY MO '�+,�T MWPARMNESS AND ASSOSTANCE GPddil-EM'p'A ....:�w.,u wro u�arui��a 2 :rt v�u�� o�� .� .�, .; ";I'— RECIPIENT r UI6Y6:"WARED DATE IIMGIIdX U xaa���Num,,.V!III R l�mwea�!Na,ritiKtnler�enfrm�o,�e,�'Yk ,,,,: Name use nogaavroda NAsion Form 2A.4JeW arU alnns IPillo*%&aiVNd ilwddadiwrooa0 PaYgo%auu Ila1111ins mn.vuaodod Oar each alllluivrc-.akm cat""a ryy Please @roWde FEWl4AEL nwawbw%got ILA UVPWJ`g'rr agwanrcdq.uv"only. Please Prow de o budgell revis rr alcog atlth Ueds abnn,.ff"Pon%"E oWq d44.sdl are not rv6WwAnf p an Um mom I[ni!ww';a'u!o�MygWro!md boaa6ylmre. '. Please include Me Crasds mcuara d Dole Range 9n reho agdifirsbto wN ab mp'YAe:4 is u�!nwadVynuau nrcr'mrou a n�ivi;rAunV may wpirlporaeo a Wgar dab eangge Vxr dnudundae a dsvq oftn u".Wvn liar reirnbursanank ha a payrnavrVewraade Me Prmows auuavatrt(W"r riri.flhs Ip0liliiididil 'nNi,re allUnuveansa does not draaamwank Vho Mnt(4)regkairad yuneoaly rgm oinO ibmo ainbrn�sdmnir ALLOC dMONCKrEGUME, rr'd..W.Au,u'"IP 26kiII.MT ii m UISU MLON .. ��u��� �'i�m Ca�V'rii�4,;~sOR�rr, ua2.'gMdMrru'mYPa' PAYMUff u m en¢ A - QHAK d'9P� U' .fl _,, - I" &e 9UU UM (CHECIVUO,IYIviiN. AMOLWF aOWpmardwas notpurchaso y 4hiea.ldm%u0+daza4 JT## *W4 9 Ex Il;;:llmu�i Wuio-n;,Caunnii:arhvagp :Wiaanillhiflgr B.NPitlldddacs br Ady't.UP'22 Of:11022 ''KS MI y :RHII)GO 19PA 7 m I 5 ttl 7 q tYk Yre re7 r� rm I r�i I I fl'7 .... .... ..... ...-...,.-,. ... .... ,.... flp 20 22 22k 2n UO By afgW eqp vdpy.,Wamr.N rc;"Ury rrr Mw er0awrnm,dos Ww¢P aa9 rvu,anmi mxxsd oukRmd nbs.mreawx ni.w rwao�,crr rmva,asru lmrvn mvadbYram A r ,r�mr ��sOusaarrumrnan�rcr Y �+rM1P aaaAsaav'n tiAW,A1d'>R6 dYY'�HF.,Ph9Pr.'M'q.'m WPd objeT,ow nor""fo On rhm C00M00o..of gh.262a 203 nUPA a�gCwaavu B. SK.: rr ......................................................................................................................................................... urcNW .VME: �sn... II:AYII:'a 4 FY 2 T ATTACHMENT F-REPORTING i f � Pay Period: From. T® ,,, m n,n,n,n,n rrrrrr��„�rrrrrrrrr�mm �,rrrrrrrrrrrrrrrrrrrrrr� rr�,�„��,�, nrrrrrr�,,.� nnnnnnnnn rnnnnnn,,, Sub-Recipient Marna; Incurred Date Range° Claims M [IC4E5 TF115 CL�lrvl FAR REi R4flt5PAEflT INCLU[fE E%PEh15E5 F[fR�hfY IIVCENTlVES�R SPECIAL PAY?Ficste;if this claim inclu des incentives or special pay,please provide FDEM with the written established policy for support. m .,....., ..., F. uw ma. cu mi �u — C. :�— r ..........F EM Funded staff e _Z- ° ,,,,,,,, 15,00I7.Gii) _ , ,mom ......„ ..................... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,........................... .. ..... ......... i; J SubTotals $ - Total Cost Charged to the Grant 15®00 00 I y signing this report,I certify to the best of my knowledge and belief that the report is true,complete and jaccura e,and the expenditures,disbursements and cash receipts are forthe pruposes and objectives set forth in the terms and conditions eft the Federal award.I am aware that any false,fictitious,orfradulent information,orthe ommission of any material fact,maysubject me to criminal,civil or administrative enalties forfraud,false statements,false claims or otherwise.(U.S.Code Title 18,Section 1001 and Title 31,Sections 3729-3730 and 1® 381j,°° ° wwwwwwwwwwwwww��wwwwwwww� ��„yam°n ,...„.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SIGNATURE: _ AUTHORIZED� REPRESENTATIVE PRINTED NAME: TITLE: ATE: 5 IFS'2022......2023 EMPA AGREEMENT ATTACHMENT F-REPORTING FORMS Ft.OWDAf3 SI0I OP if C E�K NT","'. 2022.2g23 E SS Bf9 Y MA14AGEMENT PR PARED 2ESS'.. D SISTMCE GRA14T.SfftPA , LOCAL BUDGET Nrf{REQUiREMElit ,.. u�� ET 2022.2023 2021-2022 ,21t 2921, " 9- CLCCAL L LA � . - 202'6-2022 20'21-2022 SS 2021-2022VS gadatr2l- I1naxa- gnsandts- gsaarras- n 2020.2021 l IPIEPt'r eP2M 0d20f21 9=29 0f30d 9 Florida County gnaraeg lgttl„gCbtp $ ,fpC7d $900,0101 $85 0010 $90 0t 2070-2021 101916 141,000 $5,000 This from is to be cornooled and sent trrlt4n dre Local County Suuddet�appifpved or by the end of the hrat qussrlii(,^;Requuir with thds forrirn the ipient shall,.pmvWe a ' of the Current Brn�rgaruny nagement Local Budget(General Revenue)with aIP bru,gapt date`; If. tiff a ft iQpi ,t°s sateettgr s uu eut budget Is gar tfnevr teat year or r ga of the last threes yeti u the c rnly is required re4u6it a a flcgrrt the Chu inn rho Wier than forty-five(45)days county budget lsagpo ,,! RIFLE 27P-19 FLORIDAADMINIISTRATIVE CODE I 9 ase irarvte'sUnalp be rnatct ed at an arnaurlt aiitUsar a wal tua tll° aura.e auf five;pu vurou s three ..ars'4e 1 rot t„qU! er"L revenue furl adln rof ttua cui r rater.eau: d4�aula.emreent u:!og or 9lve level of fnurdhi .fear(N gaapgBy,F;,.Pmglnrg f,.P I ;ggern;it K:... kt....................................................11P............_........ ..........................................g....................................tt.................y.................................................................................! U ........_ apelrnc;:y„ Ilt k„ii;';a«qll 9 ,rH„w�,gl M f..Aqul .fs..Q¢%..........L Crruanty general revenii.iva Ainding for 911;services,emergency medic all services,4tva enforcernernt„cnrmi nall,iuustice,pubic works or other services outside the ernergency amianagernent responslbii1utues assigned to the Counity Ili:rnergiancy Men;agiei orient Ag�eri�cy by•Secturon 252 38,f'S.s halll rot be iinriuded in determrniniing the""le all of county fundumeg art Ov,Couunty IErnergency Management Agei rcy"Each county shallll certify compliance wthu thins chalipter and this rule,as a condition pireloadent tic receipt of fundurtg. (2)9 the Base Grant recipient atemonstrarles 1llua4.exceptional fuunancliall prevent the fuse Grarid recipient,,from cronnl:;olPyiirigg wrath tifte match requirements nts in subsection n 271R 1'pg.iltl't I'1),I".63n C,,,,ti-win the Base Grant recipient may request that the IBuvisiiorn authorize a reduction In the amount of snatch irequaiired.The snatch inequuiiired sltuallll riot be reduced by a percerdage amount in excerm of redauchons in funding for county 911 seirvic*s,ernneragu'ncy rnedicall seffyices„law eird;,nrcrement„crirninall yustiice„public works or cotter emergeincymanagemenireUaledseumu,s To be eliigiible for arpy red ucON,the Base f'lrant recuppiient shall dernionsgrate and csriify that tta:reduction as dune to reductiorm in county generall revenue 5ardirig,.,And that the amount.of the requested reduction is egdvallent to across 0*board reductions in all ociuinty Il:audgets. County req nstr;for redu.uclia'.tun shall be siigmA by the counity'.s chief elected officer arvd the ce6ficationofreduclion in county bix1get fu ndiiri p s9'uall be signed byline courdyy's chief funairuciiell officer.Requests shalll certify ft intent to return to pre-reduced tuuirdi rlig as sror'n as practiicablle„and shallll prou'upvide art estiirnate of the date at+P Nch the couurity YAri return qo the currervt teuep of furvdung equua^sts fu,pr reduction slhafl all,,.;o be alowirupaded 1py firnairrciall data for Me ppreuiouas dhreer years indicating the level of county funding for tune County Ernergicinc p Maunegeateant Agency budget„budget detail regamding all rndumduaa iiteirrris of Ote Counly Emergency Management Agency budget„and the proposed level cf fu nd'ui ng,for all budget items,if tlhme reduction is au rlhonaed In t�Division. A I re� � sls fear umat�cl�n re�d�uu:Ft4�ftrn slPaallll be suut.)mitted rma later tth ,m_jpi gy:five...!(�a�.�..d.g:9rl..g.�9g;r:,.�1 y ..................._pl.........................._................................................................................................................................................................................................... count Iaud et Ihas Iaeera a moved or Ux apne fiinst uaarter b the 2 roareirrniinr Iprud ct n jig gdoc4tron or the ro ::iortunnt9 to reu.uuest slinapp lee .......................y...................,,.t.............,..�....................................Jg2............................................y........................4.1.................................g"..................,g..............n...,. t....................1............................Il.............................................................................lpll...._..................y.........................1.................................................... waived REQUIRED CERTIFICATION BY AUTHOR—0 REPESBINTAT le„......................................................................................................._............................................... Ceirtiifythattheabovematchrequuirerneintshave been met lift accordance With the 2022-2022 Ih::MIPA Agiretime rnt and ItWe 27f'P-'l9,Florida rninistrativre Code. L....................................................................................................—..., ,certify that qr > mu ss oxxrMl,avlll not retest the match requirement. Affached is the request for Whitiver. (PRINTED N Br TIiTIL E: DATE: 5 �LOPJDA DIVISION OF EMERGENCY�!AANAGEMENT 022-202 NCY: I V "4 PAkEbkSS AkD iS'TANCE GRANT,,EMPA ; COUNTY N ;MANAGEMENTAGENCY, EMPLOYEE INFORMAmON LOCAL AND FEDERAL Only A midad Staff I d:ncaldon Tmill & F4u rtauw� d $ % $ % Am o f ResI sibidipy TOM Wades � a�uuuMy l 4�RVussr v �N��Ct �EMPA - FMKIP EI Total ��' (Farapaam drasss,Response,dinar ovvrry, G�rr2se� FAlfgafforu&Finance &Benefits$ III Local i IBase Giant 'Base Gmfflt Base Grant BaseGmint A9t Osaro6t2oon (II Fu nd% r �� qSdadeb {6¢ate) gr:e.�u9p �, �p` Fu�v J 1 Q� tp 1 rap x Jane I� �mus^�prar fi IL 'S tad3 pttltD�� i � u0'1 30 "a'k1`a"ar $30d 01B �bD$ 1 % $ a WOO 00/6 $ $0.00 0 . $ <uv �© �. ,$ ' $0.00 /r 1 $ $000 ,,,,,ro ,,,,,,,,,, ...... 12 S $0.00 °/m ................ 1:1I a $ $pD.00, 0s _, 14 01A 9 r $ 00/0 Gdp $ $CA. 0 17 $ $� % _. .u............ $ - t 0% 20; $ $0.00 alve �pp�ryry,�� pp Epp muL s 3D WO.10 $30,000.00 , IIIIIIIII IIIIIIIII F cm umn#t,list uva name„pnsut"rana WI)a and aeaa aut nsspnnsiD mvi,s freer no kin laaall IEMPAIErruaoger¢cadMan w�srat s;tatd�V9lWrINI Q,list drodall ea^UClpraded annuat arrnuourt m1,alaues and G er¢etups to I IpWd#or each EM 1unded par,titluiaraColumns 03.5&7,praarads the.puaartar¢pp atWrillarcaViasn(9 iiiru earn aapplicratge cofu.omn. A. in d;aslurnn 06,load um arroI of m aries and Benefits 4n 1%,paid out of rim hdOd'A grant kinds. S. In Column N,list tha aarroomnq et'Sadardas and Benefts Ora be taraid aa.a ni tmlr PIG gram&tluarrrls. p6. 4"olwon M;raDculates the suron of p pmea9agms entered in Columns 3-5 '7 and must equal IWIN of the aamYi6palf�st��unind nu salaular and Ilaa�nnII per 2�d1111aasu oinii 7. Mease ode to the I"➢o Won updates or rI to this town thrra gghmnad.the proedod of ttre agreement,as we:ssdrm p6 Sion or � 4 rnkr�t 5,/St r2" 6raly r cm a of PNVSd k� Ylai�fmarpu is to sut�ruotderN Rya th a Llawasuarm,a o vuddda Rtus 1�d 4�da mrter autrruut � / �.� 7 TTAC MEN"r F,:.REPORM FORMS ....... FLOM.A UI%MON Off; G 2022»2023 EMMOENCY . .....MANAGPMENT PREPAIWEDNESSAND ASS111STANCEGRANTa I LtM l0 F0 LOSS OR l lSOM IFORM 9 a CLOSEIl.7'DUT RBIORT sha!!be completed and aeulomMed to the Melon no later than elxl y�60)days aflter the . deir¢ntnatlon date of the agreement. The 2022-2023Iperdod ofingreensenterfift on June 30,2023. DWISION Form 9 lm dueby August 3g,2®23. RIECRENT� A REEMENT#-. POIIIh T OF COIN'TC 'T IEMIPAaA WARD AMOUNT-. IPHONVEMAIL; 4UNCII...A IMED CF. dlncdude any advanced funea and III requested pa"nwt! `ALLOCATIONICATIOXNaM',' ALL FrATEANOUW E F�..A as - S _ 2 d TRAVW ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: a EXOME 5 f 6 PIVIANkGRMENTANUADI S AWARD O UNTO (ILIH.SS ADVANCED FUNDS) (IL.E S IRIEE.611 II UR EMEO'TS) ......................................................................................:............._ UNCLAWED BALANCE OF AW If:D $ !a a e yr to FffiaUm tg.t4t t,;FNar A 'ss9raGea ,lose granda shallba,roetcfo-ad ad an armunlailfiefeWSIM ft IMiarg"Offt .armaa Wert yoars'llwyel ut county neral revenue fanning of the Qmndy Errargarwy PAsnapaunant Agency or Elm level or ffaeacefwil Tor 9hm Camy Ofingany Afarlagwrooll Agency for ft III focal year,whichever ar. Requiredwith Odle VoM lira county neeth to provide a carWA of the current ElAtec,ll !(oweral revenue)and general ladver ex. re nepoit as of 023 3 2l12t= 202(p•2'GflV3 1'09�-2Pktd PREVOW/aV..:. OF M _ 3...... LOCAL MVIENPJE- 1 L ,L L- r LOCAL .L L 9. .3 YEARS DWBAXRMVM Eaadoprle FL County WMATUREMUOVED 9Y.IiI INS report,O carriffy to the beg army dknnweaedgs and&eepdeBO O the repaord Ma true,complete,arrur,alle end the evendroer(A. dfabursaI and cash racodptx are for the p urrdm.aae and snRa/eco-6vwm. R forth Mn the v aatdt@doero.e of the 2022-20.22 EMPA.agr"erorered. SUNAWLREANDIAVE ALTHORZEDRIEPWISIENTAITNE VWW NPANA AND 7"G WILE Palunts anddor dlnA lnta rest checks are due no!afar than nSne¢y 190)days meter the amp irmHon of the agneavnant.Please suhen flt Nhiia Oman.and sup porthrU docuernendafto Pooh Horlda UlAsSara of ftergency Management,23558huuaard Oak 8".,Tallahassee,MI.32399, A fm Q!]ivdaSon Ormnt Odmnagar! 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