#05th Amendment 10/19/2022 GP Kevin Madok, cpA
Clerk of the Circuit Court& Comptroller— Monroe County, Florida
DATE: November 2, 2022
TO: Rhonda Haag
Cluci'Resilience 01licer
Lindsey Ballard
Aide to the County Administrator
Paunch G. Hai (',ki
FROM: ico , ).C.
SUBJECT: October 19' BOCC Meefing
Attaclied is aii electronic copy of die folloming item I'Or your handling:
Q4 5di Amendment under die contract with HDR, Inc. for $21,488.10 for the Roads
Vulnerability Analysis and Capital Plan for County-nianitained roads and related services, for
additional services for grant I)rcl)arafioii of flie Flagler Avenue Road Adaptation Project under (lie
FEMA Building Resilient Infrastructure and Coninitinifics Program, retroactive to ()ctober 3,
2022.
Sliould you leave any questions please feel free to contact me at (305) 292-3550.
cc: Count),Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West,Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENT NO. 5
TO THE AGREEMENT
FOR
SEA LEVEL RISE VULNERABILITY ANALYSIS AND PLANNING
FOR COUNTY MAINTAINED ROADS INFRASTRUCTURE ADAPTATION
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
HDR ENGINEERING INC.
This AMENDMENT NO. 5 ("Amendment") is made and entered into this 19th day of October 2022,
to that Agreement dated May 22, 2019 as amended November 17, 2020 under Amendment No. 1, April
21, 2021 under Amendment No. 2, November 17, 2021 under Amendment No. 3, and June 15, 2022
under Amendment No. 4 (cumulatively, "Agreement") by and between Monroe County "COUNTY,"
and HDR Engineering, Inc. "CONSULTANT".
WITNES SETH:
WHEREAS, the COUNTY recognized the need for immediate, coordinated, and visionary action to
address the impacts of a changing climate and ensure the COUNTY provides for resilience for its more
than 300 miles of roads infrastructure; and
WHEREAS, the recommendation for a Roads Adaptation Plan is Green Keys item 2-14, which
specifies that the County shall conduct a County-wide roads analysis to identify near-term roads
subject to inundation risk, including nuisance flooding, and that include related green infrastructure
where appropriate; and
WHEREAS, the CONSULTANT is successfully providing the professional services under the
AGREEMENT; and
WHEREAS, the County is in need of professional technical support for the preparation of the
Building Resilient Infrastructure and Communities (BRIC) grant application package for the Flagler
Avenue road adaptation project located in Key West; and
WHEREAS, the CONSULTANT agrees to provide the necessary support to the County in an accurate
and timely manner.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
1. Articles 1.1.1, 2.1, 7.1, and 7.2.1 in the AGREEMENT are amended as follows:
ARTICLE I
1.1 REPRESENTATIONS
By executing this Agreement, CONSULTANT/CONSULTANT makes the following express
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representations to the COUNTY:
LI.I The effective date of this AMENDMENT NO. 5 shall be retroactive to October 3,
2022.
ARTICLE II SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT'S revised Scope of Basic Services consist of those described in attached Exhibit
A-5. The CONSULTANT shall commence work on the services provided for in this Agreement
promptly upon his receipt of a written notice to proceed from the COUNTY.
ARTICLE VII COMPENSATION
7.1 PAYMENT SUM
The COUNTY shall pay the CONSULTANT for the CONSULTANT'S performance of this
Amendment No. 5 an amount not to exceed Twenty-one Thousand Four Hundred Eighjy-eight hg t and
Ten Cents ($21,488.10). The total Agreement is not to exceed $2,093,666.85, which includes the
amount of $1,904,499.67 for Required Services and an amount not to exceed $189,167.18 for
Optional Services. The Contract Sum shall not exceed this amount unless amended by formal
approval of the Monroe County BOCC. No charges shall be incurred by the County other than
products or services that were ordered, provided and agreed upon by the COUNTY.
7.2 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONSULTANT shall be paid according to the revised Deliverable Schedule attached as
Exhibit B-5, and according to the Florida Local Government Prompt Payment Act, Section 218.70,
Florida Statutes.Payments will be lump sum or time and materials, as indicated in Exhibit B-4. Partial
payments of tasks and deliverables shall be allowed for any item over $5,000. The Provider shall
submit to the COUNTY an invoice with supporting documentation in a form acceptable to the Clerk.
Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules
and regulations as may govern the Clerk's disbursal of funds. The Sustainability Director will review
the request, note her approval on the request and forward it to the Clerk for payment.
7.2.2 Exhibits A-5 and B-5 attached to this Amendment are added to the Agreement.
7.2.3 All other provisions of the AGREEMENT dated the 22"d day of May 2019 and amended
November 17,2020,April 21,2021,November 17, 2021, and June 15,2022 not inconsistent herewith,
shall remain in full force and effect.
THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
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N ESS WHEREOF, each party has caused this Agreement to be executed by its duly
t representative on the day and year first above written.
COUNTYBOARD OF S
® VIN MADOK, Clerk OF MONROE COUNTY,FLORIDA
By:_("'
_.. sµDeputy/ Lm........... - - y:
-- ? —
Mayor David Rice
Date:— .� �, s e��.� I ~ l- 9 -
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............0;. .,
V o
Pop
(Seal) sr:. v�,�lt- HDR .
Attest: ";
SYA tC RP
v: y:
Title: Elizabeth C. uell Assistant Secretary Title: Vase President
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Approved as to form and legal sufficiency:
Monroe County tto ey's Office 10- -222
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EXHIBIT A-5
Monroe County Roadway Vulnerability Analysis and Capital Plan
Support Services Extension
Scope of Services
REVISED: September 27, 2022
The following tasks are added through this Amendment. All other tasks from Exhibit A in the original
Agreement as well as Exhibits A-1, A-2, A-3, and A-4 in prior amendments, remain unchanged.
This scope is for the provision of professional services provided by HDR Engineering, Inc. (HDR)
for the Monroe County (County)Roadway Vulnerability Analysis and Capital project 2022 Building
Resilient Infrastructure and Communities (BRIC) grant preparation support. The roadways
maintained by the County were evaluated under this study and a series of Technical Memorandums
were produced providing information on the vulnerable and critical roadway areas for County use.
1. Task 1: Grant Preparation
Prepare the application for the Building Resilient Infrastructure and Communities (BRIC) grant
as part of the FEMA Grant Application Assistance Program. The application is for the Flagler
Avenue road adaptation project located in Key West. Grant preparation shall include submittal
of the project into information into a draft form for final review by the County prior to entry of
that information into the FEMA GO web portal and subsequent entry into the portal HDR will
reference and use all available information from the Monroe County Roadway Vulnerability
Study in addition to preparing the Benefit Cost Analysis in accordance with BRIC requirements.
Deliverable: Draft and final grant application information in Word document form and
confirmation email of grant submittal into the portal per application.
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Exhibit B-5
Monroe County Roadway Vulnerability Analysis and Capital Plan
Delivery Schedule
Revised— September 27, 2022
The following tasks with associated delivery schedules are added through this Amendment. All other
tasks from Exhibit B in the original Agreement as well as Exhibits B-1, B-2, B-3, and B-4 in prior
amendments, remain unchanged.
Required Services
Scope of Work (Deliverables) Amount Due Date
Task 1: Grant Preparation: NTE: To COUNTY:
Prepare one application for the Building Resilient $21,488.10 November 9,
Infrastructure and Communities (BRIC) grant program. (Time & 2022
Draft application deadline to County is November 9, 2022. Materials)
Application submittal deadline to FDEP is November 14, To FDEP:
2022, and the FEMA Application Submittal Deadline is November 14,
January 27, 2023. The team will provide draft grant 2022 by 5:00
application information in word document form and P.M.
confirmation email of grant submittal for each application.
Team will address any questions or requests for To FEMA:
missing/additional information for the grant applications. January 27,
2023 by 3:00
P.M.
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