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Item F45 F.45 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District I y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting November 15, 2022 Agenda Item Number: F.45 Agenda Item Summary #11376 BULK ITEM: Yes DEPARTMENT: Fleet Management TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee (305)292-3452 N/A AGENDA ITEM WORDING: Approval of an amendment (457179) to the Synovia contract for fleet vehicle tracking and monitoring (442 units). This amendment extends the agreement for one year retroactively to June 5, 2022 at a cost of$135,785.76 and replaces 3rd generation devices with 4th generation devices and combines and renews previous agreements in one contract. The contract is funded by the Fleet budget. ITEM BACKGROUND: Staff seeks BOCC approval retroactively to June 5, 2022 of Synovia contract amendment(SYN 4: 57179)which amends and replaces existing Synovia contracts SYN 4 23600 and lease 7442; SYN 15594 and lease 7441; and SYN 46473 and lease 7878. The amendment terminates leases 7441, 7442, 7878. As a part of this amended agreement, Synovia will replace 68 3G units with new 4G units and combine and renew existing contracts. PREVIOUS RELEVANT BOCC ACTION: 15 JUL 2020 BOCC approved 2nd amendment to Synovia Solutions, LLC agreement (agenda item C-35) 11 DEC 2019 BOCC approved Is' amendment to Synovia contract(Agenda item C-11) 06 JUN 2019 Original contract entered with Synovia Solutions, LLC. CONTRACT/AGREEMENT CHANGES: Amendment Current Contract STAFF RECOMMENDATION: Approval of Amendment DOCUMENTATION: Amendment_Synsurance - Renew and replace July 2022_jdm Synovia Contract 1 st Amendment to the agreement w-Synovia- fully executed Monroe County Synovia Solutions - 2nd Amendment Packet Pg. 2167 F.45 FINANCIAL IMPACT: Effective Date: 5 June 2022 Expiration Date: 5 June 2023 Total Dollar Value of Contract: $135,785.76 Total Cost to County: $135,785.76 Current Year Portion: $101,839.32 Budgeted: Yes Source of Funds: Operations 23503 Contractual Services FC_00036 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: N/A If yes, amount: Grant: N/A County Match: N/A Insurance Required: N/A Additional Details: REVIEWED BY: Daryl Greenlee Completed 11/01/2022 4:57 PM Kevin Wilson Completed 11/02/2022 9:13 AM James Molenaar Completed 11/02/2022 10:43 AM Purchasing Completed 11/02/2022 12:34 PM Budget and Finance Completed 11/03/2022 8:40 AM Brian Bradley Completed 11/03/2022 8:42 AM Lindsey Ballard Completed 11/03/2022 8:53 AM Board of County Commissioners Pending 11/15/2022 9:00 AM Packet Pg. 2168 9330 Priority Way West Drive MunicipalF.45.a S,y x Indianapolis, IN 46240 Amendment f , Phone: 317-208-1700 SYN#; Don� As4 . n�ow. Toll Free: 1-877-796-6842 Fax: 317-208-2202 Amens SYN#: 1 155 4,2 600,4647 , Customer Legal Name Customer Billing Address(If different) Monroe County Same Address Address 3583 South Roosevelt Boulevard City County City County Key West Monroe State Zip Code State Zip Code FL 33040 CL Location Contact: Phone Fax Salesperson Daryl Greenlee 305 292 3452 Peter Nemeth (D Tax ID#59-6000749 ❑ K-12 ® Other Municipal PO Number(if applicable) PO Number(if applicable): PO Expiration Date: as CONTRACT DURATION/NUMBER OF VEHICLES E Term of Agreement: IN 12 Mo. ❑48 Mo. ❑60 Mo. ❑ Mo. Total Number of Vehicles: 464______ Tax Exempt: ❑No ®Yes(Attach Certificate) SOFTWARE LICENSES EQUIPMENT LIST U TYPE QTY 0 Core Track&Trace ❑ Ridership LMU: I4220 14 a 04 ❑ Comparative Analysis ❑ Navigation 3640 284 04 04 0 Time and Attendance ❑ Here Comes the Bus ILMU: I2830 166 0 Engine Diagnostics ❑ ELD ❑ Fuel Card ❑ DVIR Other: Installation: ❑ Synovia 0 Customer CL as Carrier: 0 Synovia ❑ Verizon ❑ Sprint ❑ AT&T SPECIAL INSTRUCTIONS: This amends and replaces existing SYN#,23600 and lease 7442, syn 15594 and lease 7441, and syn 46473 and lease 7878.. Leases 7441,7442,7878 will be terminated if there are no outstanding balances.Synovia will replace 68 3G units with new 4G units and combine and renew existing contracts with this amendment. RATE AND METHOD OF PAYMENT (Base Payment$26.82________X Number of Vehicles 14_____= $375.48-------_--- 0 Monthly (Base Payment$28.00 ------ ❑ Quarterly (Base Payment$18.00-------__X Number of Vehicles 166_____= I$2,988.00......._... I❑ Annually I Total Rental Payment I$11,315.48------_---- ❑ Check Applicable Sales Tax $00,000.00....._ I❑ ACH E Total Rental Payment with Tax I$11,315.48......_.... ❑ Credit Card PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE E CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON, EXCEPT AS as PROVIDED HEREIN. E t_s AUTHORIZATION Company Full Name(Please Print) Monroe County Board of County Commissioners Authorized Signature Date Authorized Representative of Synovia Solutions,LLC Date Authorized Signer's Printed Name Title Printed Name Title D,itall s nedb James D.Mole as Date:2022.R7 15:38:30-04'0'r RENTAL AGREEMENT TERMS AND CONDITIONS Approved as to Form and Legal Sufficiency James D. waa As Count A ' sb �J 2169 Synovia Solutions,LLC v19.0 PE Please Return Original Signed Documents to Synovia Sales Adm in istra to r MONROE COUNTY AT O N 1. OWNERSHIP OF EQUIPMENT. Synovia Solutions, LLC (hereinafter referred to as "Vendor") is the sole owner and titleholder to the Equi F.45.a Equipment consists of the unit(s),all peripherals,and/or connections and supplies used for installation.This Agreement constitutes a lease or b is not a sale or the creation of a security interest.Customer shall not have,or at any time acquire,any right,title or interest in the Equipment,except the right to possession and use as provided in this Agreement. 2. RENT.The Customer agrees to pay Vendor the rental payment when due.If any payment is more than ten(10)days late,the Customer agrees to pay late fee of ten percent(10%)orTen Dollars($10),whichever is greater,on the overdue amount. Customer also agrees to pay Twenty-Five Dollars($25)fc each check or ACH that the bank returns for insufficient funds or any other reason. Vendor shall have the right to increase the rent upon renewal c extension of this Agreement.Vendor shall notify Customer of the rental increase forty-five(45)days before the expiration of the Initial Term. 3.SYNSURANCE. During the term of this Agreement Vendor warrants to provide to Customer at no cost the following: automatic quarterly update with new features,map data,patches and hot fixes;6 months of"bread crumb"data plus 2 years of reporting;proactive trouble shooting on a week) basis;hardware script updates twice per year;uptime at 99%or Vendor will provide a credit for one days charge for the entire fleet;hardware warrant with replacements;2%spares on site with spare replacement within 48 hours;first occurrence fix or Vendor will provide a credit for once days charg for the entire fleet. 4. TAXES AND FEES.This is a net rental. Customer agrees to pay on or before their due dates, all sales taxes, use taxes, personal property taxes, an assessments or other direct taxes or governmental charges imposed on the property or leveled against or based on the amount of rent to be paid und( LO the Agreement or assessed in connection with this Agreement,even if billed after the end of the rental period. LO 5. NON-APPROPRIATION OF FUNDS.The Customer affirms that funds can and will be obtained in amounts sufficient to make all payments during th Agreement term.The Customer hereby covenants that it will do all things within its power to obtain,maintain and properly request and pursue func , from which the payments may be made,specifically including in its annual budget requests amounts sufficient to make such payments for the fu Agreement term.The Customer intends to make all such payments for the full Agreement term if funds are legally available for that purpose. If eith( sufficient funds are not appropriated to make payments or any other amounts due under this Agreement or(to the extent required by applicable lav a this Agreement is not renewed either automatically or by mutual ratification,this Agreement shall terminate and you shall not be obligated to mak payments under this Agreement beyond the then-current fiscal year for which funds have been appropriated. Upon such an event,you shall,no[at( than the end of the fiscal year for which payments have been appropriated or the term of this Agreement has been renewed,deliver possession of th . Equipment to Vendor. If Customer fails to deliver possession of the Equipment to Vendor,the termination shall nevertheless be effective but Custom( 0 shall be responsible,to the extent permitted by law and legally available funds,for the payment of damages in an amount equal to the portion ( payments thereafter coming due that is attributable to the number of days after the termination during which Customer fails to deliver possession an S for any other loss suffered by Vendor as a result of Customer's failure to deliver possession as required. Customer shall notify Vendor in writing withi E seven days after(i) its failure to appropriate funds sufficient for the payment of the Payments or(ii)to the extent required by applicable law,(a)th .0 Agreement is not renewed or(b) this Agreement is renewed by Customer (in which event this Agreement shall be mutually ratified and renewed c°'4 provided that failure to give any such notice under clause(i)or(ii)of this sentence shall not operate to extend this Agreement or result in any liability t cD Customer. Non-Appropriation under one Synsurance Agreement shall not affect the validity or enforceability or any other Synsurance Agreement c contract between you and us. 6. LIABILITY AND INSURANCE.The Customer is responsible for any losses or injuries caused by the Equipment.Customer assumes all risk and liability fc the loss or damage to the Equipment or the injury to any person or property of another, and for all risks and liabilities arising from the use, operatioi condition,possession or storage of the Equipment.The Customer must continue to make rental payments through the entire term of this Agreement an may not cancel this Agreement for any reason,even if the Equipment has been damaged or destroyed.Vendor is not responsible for any losses or injuri( caused by the installation or use of the Equipment.The Customer promises to keep the Equipment fully insured against loss and maintain insurance thz protects Vendor from liability for any damage or injury caused by the Equipment or its use.This Synsurance Agreement specifically excludes damages c loss due to theft,vandalism,any use outside normal wear and tear,Acts of God,or other circumstances outside the control of Synovia. This agreemer also excludes loss due to changes to cell phone providers, coverage area changes or other changes to cell phone or internet availability. Custom( understands and accepts that the hardware devices are carrier specific and any changes to the carrier might results in non-performance of the hardwar devices. Customer agrees that Synovia is not responsible for any loss or damage due to changes to the cell carrier provider or the use of third-part hardware,services or software by the Customer. IN NO EVENT SHALL VENDOR'S AGGREGATED LIABILITY TO THE CUSTOMER UNDER THIS AGREEMEN- REGARDLESS OF THE CAUSE OF ACTION OR THEORY OF LIABILITY, EXCEED THE AMOUNT PAID BY THE CUSTOMER TO VENDOR UNDER THIS AGREEMEN OVER THE PRIOR 12 MONTHS.VENDOR SHALL NOT BE LIABLE TO THE CUSTOMER OR ANY THIRD PARTY FOR CONSEQUENTIAL, INCIDENTAL,SPECIAL O EXEMPLARY DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF OR DAMAGE TO THE CUSTOMER'S VEHICLES OR ASSETS OR LOSS OF PROFIT' REVENUES OR DATA,EVEN IF VENDOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. LO 7.USE,MAINTENANCE,AND CARE OF EQUIPMENT.The Customer shall be entitled to the absolute right to the use,operation, possession,and control c the Equipment during the term of this Agreement, provided Customer is not in default of any provision of this Agreement.The Customer shall assume a obligation and liability with respect to the possession of the Equipment,and for its use and operation during the rental term.Customer agrees to reimburs Vendor in full for all damage to the Equipment arising from any misuse or negligent act by Customer,its employees,or its agents. Except for the instant of misuse or negligence,Vendor assumes full responsibility for the performance of the hardware and software and any defective or non-functionir E hardware(except wiring)will be replaced at no cost to the customer,provided the Customer is not in payment default. Customer acknowledges fu cooperation in the RMA process outlined on the Support page of the Synovia Solutions website. Install Labor is not included. 8. LOCATION OF EQUIPMENT.The Customer will allow Vendor or its agents to inspect the Equipment at any reasonable time where it is located. If th Equipment is not being properly maintained in the sole opinion of Vendor, Vendor shall have the right, but not the obligation, to have it repaired c maintained at a service facility at the expense of Customer. 9.ASSIGNMENT.The customer has no right to sell,transfer,encumber, sublet, or assign the Equipment or this Agreement.Vendor may sell,transfer, c assign this Agreement without the Customer's consent. In the event of assignment by Vendor, assignee shall have all the rights, powers, privileges, an remedies of Vendor set forth in this Agreement, but none of the obligations (including but not limited to service or maintenance obligations).Custom( agrees not to raise any claim or defense against Vendor or such assignee arising out of this Agreement as a defense,counterclaim or offset to any actin by assignee for the unpaid balance of payments due or to become due under this Agreement or the possession of the Equipment.Vendor shall assign t Customer all manufacturers,Vendor or supplier warranties applicable to the Equipment to enable Customer to obtain any warranty service available fc the Equipment.Vendor appoints Customer as Vendor's attorney-in-fact for the purpose of enforcing any warranty.Any enforcement by Customer shall b at the expense of Customer and shall in no way render Vendor responsible to Customer for the performance of any warranties.This Agreement and eac.. of its provisions shall be binding on and shall insure to the benefit of the respective heirs, devises, executors, administrators, trustees, successors and assigns of the parties to the Agreement. Packet Pg. 2170 Synovia Solutions,LLCv19.0 PE Please Return Original Signed Documents to Synovia Sales Administrator 10.CONFIDENTIAL INFORMATION. F.45.a a. "Confidential Information" is information disclosed by one Party("Disclosing Party")to the other Party("Receiving Par is identified as confidential or which by its nature or circumstances of disclosure a reasonable person would believe to be confidential.Confidential Information may also include third party information in the possession of the Disclosing Party. b. Obligations. Receiving Party shall, with respect to any Confidential Information of the Disclosing Party: (i) use the Confidential Information solely for the purpose of exercising its rights or performing its obligations described in this Agreement,(ii)not disclose or provide access to the Confidential Information to any third party except as authorized by this Agreement, (iii) use the same degree of care to protect the Confidential Information as the Receiving Party uses to protect its own Confidential Information of like nature, but at least reasonable care,and(iv) restrict access to the Confidential Information to such of its personnel,agents, or consultants who have an identifiable need for such access and are bound by a written non-disclosure agreement that contains restrictions at least as protective as those set forth herein,provided that Receiving Party will remain responsible to the Disclosing Party for any violation hereof by its personnel,agents or consultants. C. Exceptions.Section 10(b)of this Terms and Conditions(Obligations)will not apply to information that: (i)is or becomes publicly available through no fault of the Receiving Party, (ii) is rightfully communicated to the Receiving Party by persons not bound by confidentialityobligations, iii is already in the Receiving Party's possession,free of an confidentiality obligations at the time ofLO g ( ) Y g Y p Y Y g disclosure, or (iv) is independently developed by the Receiving Party without use of the Disclosing Party's Confidential Lo Information.The Receiving Party may disclose the Disclosing Party's Confidential Information: (A) in response to a judicial or CL governmental order, provided it shall first give notice to the Disclosing Party(unless such notice is precluded by the order or by applicable law) so to enable Disclosing Party to seek a protective order at no cost to the Receiving Party, (B) as required by applicable law,or(C)in order to establish the Receiving Party's rights under this Agreement,including to make such court filings as may be required;provided that in the case of each of the foregoing,the Receiving Party reasonably minimizes such disclosures to the extent legally permissible. 11. DEFAULT. If the Customer does not pay any amount when due or perform any obligation required under this Agreement, the Customer will be i default. If the Customer defaults,Vendor can demand that the Customer pay the remaining balance of the Agreement and return the Equipment at th Customer's expense. At Vendor's option, Vendor may repossess the Equipment. Customer waives any rights that Customer may have to notice befor Vendor seizes any of the Equipment and waives any requirement that the Vendor post a bond in connection with such seizure or possession.In addition, the Customer breaks any promise in this Agreement,Vendor can use any remedies available to Vendor under the Uniform Commercial Code or any oth( W applicable law.The exercise of one remedy shall not be deemed to preclude the exercise of any other remedy.No failure or delay on the part of Vendor t exercise any remedy or right shall operate as a waiver. Acceptance by Vendor of rent or other payments made by Customer after default shall not b deemed a waiver of Vendor's rights and remedies arising from Customer's default.The Customer promises to pay reasonable attorney's fees and any cosl associated with any legal action or action to repossess the Equipment or to enforce or interpret any provision in this Agreement.This action will not voi c14 the Customer's responsibility to maintain and care for the Equipment. c14 12.CHOICE OF LAW,FORUM AND JURY WAIVER.The Customer agrees that this Agreement will be governed by and construed in accordance with th laws of the state of California or,if this Agreement has been assigned byVendor,the state in which the assignee is headquartered. Vendor and Custom( waive the right to a trial by jury in the event of a lawsuit. Any suit,claim,or legal proceedings arising under this Agreement shall be brought only in court of competent jurisdiction in the state of California or,if assigned by Vendor,the state in which the assignee is headquartered. CL 13.RENEWAL.After the initial term or any extension thereto,this Agreement shall automatically renew on a month to month basis unless the Custom( notifies Vendor in writing by Certified Mail,UPS or Express Delivery directly to Vendor to:Synovia Solutions/CalAmp,Attn:Customer Success,8888 Keyston Crossing, Suite 1300, Indianapolis, IN 46240 at least thirty (30) days prior to the expiration of the initial term or extension that the Customer does nc choose to renew.No other manner of communication is acceptable.Upon the expiration date of this Agreement,Customer shall relinquish the Equipmer to Vendor together with all accessories,free from damage and in the same condition and appearance as when received by Customer,allowing for ordinar wear and tear.The Customer agrees to pay removal charges.If Customer fails or refuses to relinquish the Equipment to Vendor,Vendor shall have the rig[ to take possession of the Equipment and for that purpose to enter any premises where the Equipment is located without being liable in any suit, actioi defense or other proceeding to Customer.The Customer must pay additional rental payments due until Vendor or its agents receive the Equipment. 14. RIGHTS TO DATA. Vendor retains the rights to anonymous summary data analysis and to share analysis with 3rd parties.Vendor will not identil the data source as being from the Customer nor portray the data in such a manner as to identify the Customer.Customer agrees that Vendor shall ow all compilations or analysis of the data created by or for Vendor. From time to time,Vendor may receive data or information requests or subpoena from third parties, either as a result of an investigation or pending litigation. Customer hereby consents to Vendor's disclosure of such data cLO information requested pursuant to a valid and enforceable document request or subpoena. Customer agrees that it shall not be entitled to notice c such disclosure except as required by applicable state or federal law. 15.OTHER RIGHTS.The Customer agrees that Vendor's delay or failure to exercise any rights does not prevent Vendor from exercising them at a later timr F If any part of this Agreement is found to be invalid,then it shall not invalidate any of the other parts,which shall remain valid and in full force and effec and the Agreement shall be modified to minimum extent provided by law. 16. ENTIRE AGREEMENT, AMENDMENT, SEVERABILITY. This Agreement represents the Entire Agreement between Vendor and the Customer. An amendment, waiver or charges will bind neither Vendor nor the Customer, unless agreed to in writing and signed by both parties. No agreemen representations or warranties,other than those specifically set forth in this Agreement shall be binding on any of the parties unless set forth in writing an signed by both parties. 17. ACH/DIRECT DEBIT. Customer agrees to enroll for automatic payment via credit card or direct debit ACH if payment is less than $250 per montl Customer agrees to execute separate ACH/Direct Debit Form if this condition applies. Further,there will be a$7 per invoice charge if invoiced throug the mail. There is no invoicing charge if invoiced electronically by email. 18. COUNTERPARTS.This Agreement may be executed in one or more counterparts, each of which shall be an original and all of which together sha constitute one and the same instrument.Delivery of an executed counterpart of a signature page to this Agreement by facsimile or in electronic(i.e.,"pol or"tif",including DocuSign°)format,will be effective as delivery of a manually executed original counterpart of this Agreement. 19. INSTALLATION SURCHARGE.The total monthly rental price on this Synsurance Agreement includes one visit (at a mutually agree upon date) by th Vendor or its authorized Contractor to install the contracted hardware and peripherals. If Vendor or its assigned Contractor is requested by Customer t return after the initial visit to install hardware on vehicles or assets,Customer agrees to pay$750 per Installer per day for Installation services. 20.IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING ANEW ACCOUNT: To help the government fight the funding of terrorism and money laundering activities,Federal law requires all financial institutions to obtain,verify and record information that identifies each person Packet Pg. 2171 Synovia Solutions,LLCv19.0 PE Please Return Original Signed Documents to Synovia Sales Administrator What this means for you: When you open an account,we will ask for(i)if you are a legal entity,your name,address,and other information th F.45.a us to identify you; (ii) if you are an individual, your name, address, and date of birth. We may also ask to see your driver's license or othe documents. 21. COMPARATIVE ANALYSIS. If Customer is utilizing Comparative Analysis, Vendor requires that the Customer meets Vendor's requirements for currently supported Operating System and a spatially accurate map. Vendor will have final approval in those requirements and specifications. 22. TIME LIMITED PROMOTION. In the event of a time limited promotion, revisions or modifications to this Synsurance Agreement will not l permitted. Customer Initials E U) E E 0 E CN cN cN 75 c5 c5 U) I E E c5 Packet Pg. 2172 Synovia Solutions,LLCv19.0 PE Please Return Original Signed Documents to Synovia Sales Administrator F.45.b I,.minty � m U u hoc , mi ��r,m �IYJIV G Iwo G i ��odrs e Florida Keys MichelleColdiron D k m � .m m"mm id Rice,Disthw t 4 mmmmroe Cmmmmmmmm:y Foal d ofCom m:y C mmmmfissionuer Office of the County Admmmimmimmm mmmmm The Historic Gato Cigai Factory 1 100 Simonton Street, Suite 205 Key West, FL ymm 040 5)°my --4544 Fax MEMORANDUM CL . ......._ ..a ..... ....__ ... _ .m..... ....e ... am Hancock, J)epjjjrYjm.mmjm E IVF" .M Lindsey Ballard, Ak:le to County Ad mini mmatm DATE: June 13, 2019 0 SUBJECT: Small (;mmmmmm.mmmmwm. Smmmal I mMmmmmmm"acm for your mamw~m.mmdmw. ....... .,., ..,, .,.,... .....,.m.... only 0 u Enii,'�osm rev > 0 E c� Packet Pg. 2173 F.45.b nt 9t,%kiIh�, -5,1i"novia- oluti tt& °, —_. t l..p# N/A. 1 c"five ate- p..pp()p..E)i.e.c.ution Expiration Date. Contract Putpro e,"Des ripli ... 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Not to Current Year PortNanv Not to >% (Must ba°hnoi a''am' 6'U,GdVUW'b yet muhqcaw exceed f ' meuuilmes�O� ammauU ttm m,< Uam 49,000.00 ma.^ma:%A meets ll,Of dw Ire maml,al 49,000.00 � raure�am.Umamawmu amm mmm�aamWJa amm��pa�ml(�� .�>m1� 11.Budgeted"? Im a e"X o i..� �1Codes: ..�� 'pw�� N �� mp ADDITIONAL COSTS W ._ `Notuicluted hi ddlar value boo e u�u u��um� lu�u uuum¢�uul��lul�� ft�.� E c� T'he contract review pN #piproy pl must b co p �pgNN # p� p!LprptNin�Nil #NO�gup l::N dmini triil to,r .t Risk Managem.ent Date Date L let �.. (.1ounty Ahorneyt NN;Mt �t 1"hite ' Packet Pg. 2174 F.45.b FCIII I'Gl' St F ttI'1 k°".. ICH IDOF I.WARE SE�E�Rltl(,E Ttls ftrt�°eerrrer.'rl'i a � � � the State ntm� truiufrw�� 20 by an � ("Agreement") Corurriu"rr, rtu rfltk; b u bdivi.d entemd �u(.uc�u�� f �T"I whose �"� Il�r�.twwu.ruur twt address is .1 100 kr,..tru;rltttrrn &frr:ell, t awtr West, II krrt.ida, 33040, its successors and assu ruw„ heu6nafter refeued to as '°(Dt' t.fl"q'TY," ttrra:aUgh the Monroe County nt B6 rwt of County ccllmrm swrtrirrwwr°rr t:toc )„ U) tft"Nktf U) syilm6a rrtrutauttons, t.11..C,, a Foreign b irrik ed UabiHttr Company of the State of. Fkr)rdr „ whose address is 9330 Priority Way West k:dve, trrt:tuwutuwkrroHs, HNN 46240 its wt.urru,rr;".Draw i,.trt "urrsrfnsllll hereinafter refo.;ned to as °°tfuwflra° via„r ruu °" )114 IFRACt f`t'udf°"„ 0 WkTt'°°«tl ;° ffETll°t' p V Wt kf�l' f�ff"� �:�Ok�ll'��.V.°,r"" 'u� iiKKrr to rrw. rakra� G�' � I ;�� rm�ur,r:rutkwn i.rrrn« tkmrrt F software services for fltE � °UN Ft'FY'S k ee Depailrtmier 7ty and t rt..kll°t r"VGA S„ (:)l\,7RAC Of!Z has agreed to kwr°rmmvk l 'PS Ire" suMwd trianspodaflon rnar gement 0 oftwware ser ces %0-6ch whllt t finc4ide but not be ttr tted to kurruwi turg ror e t, Management, >% Ha rdware fir;ovation 8, Conf`kuMf v ation, Ilmmtuwt 4t,rrwr e t t utark ing & Glrrwt fl,wtion & Tur mtutr , t tarrtwwu r(n Warranty, S rwu��.�r�Setup wwttt��r,�oftwwww�r,u�.0 SaaS Software, S st.&r.i k��tr:u,urtkt�r ir�r „ . urrww' Se,ctrift & ff-&te t wtd(ur w„ tfurtwrrr4ed ffw ur (Staff), t.,)M ru rrt&,J UserITAccess24/ /365),rt„ f,imHer f, � � „. � �Mtr t.,ttrtrurrutat .� CUst�a rkmer rulrrrrtrtu ,t5 'k a° ruku°rrited uu ltk ti;.rttrrtrrru°tuwVu"wurr purr .rt " k kurVuriiiulurtf urila:ru..t r )„ Live rlw t lardwware wrpiflh Ewer, CO M d I `b � k b '�,P F m R s wt w kwtlwtrirw°„ fing, l t u:ukt°rt f Contact,ct„ wwk.tkch seNc w wtr kl .5 cOoid f r five u u" rnirrllrwutfwaiurRrfwt rt�rurrl umwrtrWrt"; r WHERI.AS, tt-rkw Agreement MH be uutifiz�ng cooperative wrorwrr;ha s ng and pri6ng turrder. a � coilnpetflM:wty brd wotuc t tr n by Scuarceww tll, a unit of gollvemrw�ent meat t.uirdei t urine ta -awil E for Fleet V" Mwn tfemu°rint an k�' IIM t of V au lrrt kuw y,SoMio (contr c Qf2 r" 't 7-SSL,effective 6/l/V f" � c� tu�`�r 611f21)A k'°wlUW, Tt..tEFU FOFRE, in wort ideir t1on r.rf flhe rtrt..rtru tpromises, covenants and a(Ireernents stated IlrrRrefir, and for. other good and w,w4uuM bt e ummurutuwuder ticn, tfrie suffic encyof which uw hereby a,.twrrurw et «Jger.:t„ Cf°fW^,t )" and CONI t ZACTOIR agi,ee as fottruww , I F III f- IL f fl REPIMSE11114 T „t..t IMS AND WARIII!IANt""tE By executing tkrkw Agi'e nrnent„ CONTt°fffu .T R trr rtw w the fool uwwitutf express reps' Burnt ttrwwrr and wwar°r rrfies to the COUI'w ° Packet Pg. 2175 ma4fla nafl rece Isar y Hcenses, peirrnits(x c)tUieii"autIiiou,-9zat oA�s necessary toy ac CUNJMACM� for thf.0 mject unW the C0l9TI'RACl0Fl,'S duties hereunder have been fuHy saflsfie(J'l has bec)nie fmr0iar with the siite(s) and fl-ie NocaN cc:)ndifl arm s unde� wNch the Pii °:)Jecl is W be comp eted, 1.1 3 I'he CON I FRA C I-OR shafl pi,epare aH documenu afic)n requnu ed by NhJs Agreement un such a uianiner that they sha�l Ilse accurate, coo;dinated and a(Jequate for use in vei'ifylng vm14, m:)irnpletefl and shiafl be in conformity and cuqfly Mh afl appficable taw, �,;odes and reguWJons, Fhe ON II f?"A II U�R, Huai-Tart s that the 6�)cumenls preparei!J as a ;�)ail of this U) E Agreeineint Wfl be adequate ainmJ suffic�ent to dof;umen costs per a maniner that is acc )utaUe foir reirnl')ursemenl by governiment agencies, therefon,m 0iininating any w�:ldilfloriaP cost due to missrng ou fircoi'i'ect information, (L 1.1.4 The P�?A('T()R assu"nes fufl resploiiisNWflty lo 'lie extent aflowed by taw wMi uqp' d to, Ilmrs pe'rformance and those (Jli ecVy under 'fls ern;)�oy, E 1A 5 FN:1 CIII' Il �RACTOFR'S ser)Jces shaH Ibe perlorf Tied as expedltiously as is cons�stent wifli ��rip�"o\i�dliiga�� seii'v��c(,,s E f)Umuant to this agreeim:10-it, the C()NTRACT()R sIhaJ rrcNllr by afl statutesll or6nancesll < nfles and to, orregulating the pmvis�ons of su�:l� mvices, inchufing 0 those now fi-i effect and herehiaftet adq)ted, Any v�ob�tion of sa�d sWtut(is or(Jiinances, rUes and �egtfllations shafl constitute a mateiia� Dmach of 0-fls aoeeriieN� and shafl entifle the Boa' lerminati:3, this coMiact rmrrediate y uI:)on di:,,flvery of wirq'lten imt�ce of termNnaflon to the (",01,4TI°;ZACTOFZ, 1.l w6 At afl times and for afl ;)urposes under Ihis agil-eerm::mt 11he M'qTF?,ACR as an 0 u indq)endent cointilrac or and nor an ernptoyee of the Iltomd of Courfly (,,oimNss�cn&s for 100111.0e! COUlllty,, 'do statem(Nit conta�ned tin this agii-eement shafl b43 c(�)nstrued so as k) > 0 find the CONTI�RACTUR �)i' any of his/heii emp�loyees, c�)ntactors, servants, o� ai)en'�s to be ernplloyee!:51 of the Board of Q�)unty (,W'oirninuss�oners foi M�)nroe (',',lounty,, FI (10 NT fRACTO R s ha i!i (J i s cr i�n i�i a te ag a��i s t a n y pe�so n o�i U-,ii e bas i s of ra ce, cn:ed E c6or, nationa� gfin, sex, age!, or ar�y ��flrer characterisfic or aspect wNch ns not jcfl) re�ate(J, in its recruiting, ring, � ronoflng, eyJnafllm , r any othe!i l area ff aect'ling eirn��)fi-,�yment uimJer this agiee hirnentj of,r w�th thet pri�)visicn lino of arena ce!; or goodS Under tHs < agreernent, AIR"Ircl E 11 SCORE 01: BASIC SE�RVICES 1 1 DEFINI 1 0 COINJ I FRACT(')R',"3 Sci)p!)e of Basic Se vNces consist of those descdbE N Nn Attachment A, 1 he C0l11'4TRCN Z shafl ct:�rum nence work on the se iv es provid(o�i for in this NJu :r&neih ��j Y, prornp�ly qx�m hqs tA a wi'Weni noUce tx�) f�)il(�uct:)ed fit:)rn the LN I I Packet Pg. 2176 2.3 NOT�Gl,,: Ate written ci�)rrespondence to the CO(flNJTY shall be dated and srgined by an author�zed iirq)resentaOve of the CQNTRACTOF. n unot.da e reqiJred or IG)erm�tted w tNs )der ,i gree mieril shaH be in wrdfln i g and hand defivered o r inafl e(i, postage pm paid, to the CCX)llQFY by cedifled mafl, raturn iiec6pt r&,lUested, tau thE� f0flOMulg' 1A, fRoy Sainf,��hez U) Feet Dhector E Moinm,, Q�)u inly Reet Mau enm:mit U) 3583 S. :!ZooseveR ''"Hvd, Key West, Flodda 33040 (L 0 And: Mir, F!Zloilnan Gastes , Jr. Monroe County AdmuNstfatoiir E 1100 &mou flon Street, lRooni 2,205 Key West, f��lor�da 33040 E f°ou� ffie C0114TRAC'.T CAR' 0 :leter 1"Jerneth >% Sentor Accotint Manager, klarkefing w SY�IOVbl S6UOO IS, t LC 9330 Priulty Way West Dive Mdianat:mfisll tPJ 46240 0 u 0 AR 111CLE III ADII ITD?1111AL SERVICES E "3 1 Addtfioinal sei-vk3es are sermces im:t fiickjdE)(J un the Scq)e of Bask; Servk-.,es. Sliwfld flhe COUNTY requtie ad6tk)na�l sei-vk;es to-buy :lhafl Ilx. Iluaki fi)r by the C(,')UlATY at ra�es or fees negotated at the tfine when serVces are reqiJ�,edl, �)uit orfly b :ippmed by the COt)NT)' bef(:�)iie commenceimeM, 12 H Ad6dona� Servfi es are ilreqJred IlJhe Cu UN[Y shaH tssue a Jett equesfirig and d su°ubtu°udt the requested sa)idces to the CONTRACT()[:Z, The CONITRACMR shaH respoind Wth a 'fee pn:)posa�, in acf�mu.dance Mth the ciimpeflfive rata::,,s ur�deir the Reet Management and ReWed t echn6ogy &Aufioins Q�)ntiract #022217 SL, tt.) perform tha requested servicilm Dray after areceiving ari amendrru,lnt t() fl-ie Agmement and a riofte to pfccE,,ed fronie the COUNTY, shaH the C"0 1JTRACT(DtR proceed with the Ad6fiorm� Seiwk;es. Any a(Jdffiou 4 setvices ii-nii ust be fijndea�J and q)proved Ilu the B(�`sard of Couo ty Collmnl�ss��)nells, Packet Pg. 2177 AIR'"I ICI IV COWIN I„Y-9..................Illf°......'ESPON&BILI I 4.1 the COU141-Y slliaflE t)rovlde NM hnformafion iregarmm ing mfjuirements for I he F)ro ecal fiichj6no physical k;;afion of mi,1( aiiid fleet documentaflon, 4 :3 Z.2 The COU11,1TY shaHs�gnafi a de :l ro:11mesentatJve to ac on the CUY`4TY's behalf with respect fi.) the Project, I he COUN FY (�)r its rq�)msentaflve shafl rendeu dei;Jsflons On a tim::1y mariner ��:)eitain4ig to 6�)u,Iumen�s m Uu. )nu ftled by 1kJ,ie CONT ZA("'TOR fii ()rd&, to avou d unreasonaNe mtualay in the order�y and s&ju(,Inflall piiogress of: the C(Dl'IFFRACFOR's SE,rvmes, U) E 14 3 !Ia)rnpt wratten nollkle shafl Ibe gNen by the COUNT�` airid its representa'Ni:D k) Hie U) CCRJ"l RACTUR ufl Iflhey becmn( ca:m,3u e::::,, of any fault or defect fii flie F�)roje t or non- (n conforrnanu,e Wth fli'm Agieement Docuinerits, WiItteii noke shadl be deemed tx�) have :)een duly served if sent pursuant to l�)ara(]traph 2,3, 4A Fhe M 1,ff"Y shafl fui,Nsh Vre mqOied 4iformation and seiMces and shafl er�der E approva�s and dec�suons as expedftusy as neclessay ot the ordedy �)r(�)gress of flie CONTRA(""FORS seMces am,l mmdi, cif fl�ie conflact(��irs,r f E 4 15 "1 tie COUIMI's ireva ew of any firifonmadoin ux doc uuamu.nt Ilarepan.:,d by the COPJTZAM 0 R or its subconfiaii-]tons shaH be solle y for the puirIDose of deteraifi)ung whiether suclh 0 fifforniaflon m docuilm,mits are generafly m)nsflstent wflh ffie COL)NiTY's crRerja, as, and ff, rmxfified, 1a4o iievrew of such unforimadorrdr d(:)curnenu s shafl reJeve the (DOIml RACT( R, o: responshbflOy for the afxuracy, adequacy, fitu uess, s0tabflRy or cm 6nafion of Hs woirIq prouJt uct, 0 46 The C( ,FTY srhafl ��)rovkfiD cur)� of necessary informaJon 011 (JOCUMents requfired 1m) U com��AeXY1,te the wok, 0 47 Any 00m )nrafJon that m,ay be of assstance to flhe CG"JI RACTOR that the COLA114 Y has (n 41,imedlate aauamaes Ito MH be DroOde(J uRs requested, E X�RTJCLE V 11ARM LESS 5 1 T'he C.OpIJTFRACTOFZ covenants and agre(Eli!s to uridenmJy and 1-okl hamfless RMVINIonme Coi.unty and Monroe County fusses of County Clomni ssioners, its officers and employees from fiabflifiesl, damages, kmses armJ COStS, hlClU&ng but not Hm4efJ to, reasonaWe attorneys' fees, to the extent cause J by the negfigence, fecMessness:, or �ntenfiona�� wrongV condw.A of the COINITRACTOR, subcontractoir(s) and other pe�,smms er,u ii)loyem'J or uttHzed yy,the CON IRAC TC)R firu fl ue performance of the Contil act, 5.2 The fiust Ilea doflars ($10.00) of n:Drnuneraflon papd tm) tire OD114TPACTOIR, Iis for fl e indei-r6ficaflon pirovpded fou above, The extent of Habifity hs fin no way flnibed to, remJuced, (:)r lessened by Jie �nsurance reqU�N::11�11el�tS Conta�ned e�sewhere this agmernent I Packet Pg. 2178 ShoWd any clarrns be asserted agafinst il'ie COUNTY by vfilue of any �JeficQeircy or arrrl,m�g i I� a spcffio the C(')Nl %ACTC,R,1 thee. ) s c s p CONTRACTOFR, agrees and wari'ants that he shall ho�d the COL)l',ITY harmiess and shaH Qndemriify hini froiin afl k)sses occurrrng thereI)y and Shall fUrther defend any c alm or action on the) COUNTICS 'Dehaff. 53 in the event the cornpt !etk:m of the proect (to Qnclude the work of cthers) is delayed or suspended as a resuftof the(X)14TRAC',10IR'S faflure to puirchase or rnaintsfln the mqufired insufaince, tire CONFIRACTOR shafl fiidenrnify COUNTY frorn any and aH fincreased exl)enses resulfing fiom such delays, Slmu d anyclalms bE., ass(::.!1rted againstC0LJ11,lTYby Odue of any deficiencies or ambigOty i�a`) ffie p ans and sI)ecfficaflons pirovide I�ey the C.'UNJTIRACTGIIZ the C01N,l1AC'r0R agrees and warrants that CONTFRAC"TUR hold trio E L)I14TY hairrfless and shafl inden-mffy it fro�n afl losses cccuriu-�g thereI)y and shali 2 fUrthet defend any cWms or action on the C01 fl14TY's behalf. U) 5.4 1 he extent of liabflRy is Qn no way firrifted to, reduced or lessened by the Qrrsurance uequiyenrents contained e Qmrk amuQ mcuu ce within flie Agreement, 5.5 This indeinniflcaJon shall SLJMVEe the ex�I)imflon or early termination of the Agieement, E E AR"I ICLE V1 !��IERSQNNEL 0 6A I)EIRSONNEL "Fire CC)1,,lTRAC"T0FZ shaH ass gn only quafified pe soninel to perform any service concerning the [)MjEaCt, At the fln-re of execuflon of th ( reement, the I)arfies arificipate 0 that the foHoMng norred indMduals MI perform those fUlICUons as indicated: u 0 NAM E FUNCTION ............... .................. ............ airde M arj")hy Projec� Manager Ch&He hluMo lnstaWion Q)ordinator C,'i,iiairies Berg Freki lnstallQer E Nick Mackey F�1eid Instafler Jannes PrewQt Reld I i�slaHer Johni Merricic, Fk:fld firistafler Alex Munoz F:� eld flrustafleir Chades F]gueioa I°'reM instafler IReggle I iarre F�`reld QrnMaHer Devoirt Chin 1��ield finstaNar I error) Gaskins ReW instafler Dakota Bedwell F:eld QTistafle�, Levi Bedwefl FQqfld 4istaflei John Rmi Fiekl QnstaPer So i(�)ng as the tindMduats naimed above remaM acfiveQy ernplioyed or ietaim:�(J by the I RAM -101,J , Of�, ffieyshafl perform the funclJons Qn6cated next to theirnarnes If they are nEp aced the CON Q RAC IFOR shafl no y the COUINIT)(of the i;hange imrneldOWy I Packet Pg. 2179 AR I ICLE 'VII CQP&�,��IENSATION and TERM 7A COW IEIIJSA'7'10N BASEI.),ON SPECII°IED RAI ES 7.1,1 The COUNTY shaH pay the COI,CFRACTO��,', rnontNy un cuirrent funds fou, the COl'uITRACTOIR'S p.)erfoiinance of ffi greeirient based on the houi,Iy uratus or test rates ()Utfim?d in Attachment B. ....�'he To41 Estimated t4ot tauEmmed Amount of Forty-nine rhousands Doflam and Ziuro Cents $( 49100M01 ) MI a;�)p y to flfls Ag-E.einent, 7 2 1!!"AYM ' ;� U) E 7.24 or its asswqpfion and pe for mances of the duties, obfigations and esponsibflfliJes set U) Pay nenitwi pbeil,-nadep°)uiu,:3uaout to the L=M Governrinent R oin�pt Payn ent Act 218 70, pou ida Statutes, (A) tf thEll COI\ffRACTOl?,'S dUfles, obfigations and ireMuwronsibHities are mateirafly chariged by acne ndri-ent to this Agieeinent after execution of this Agreemeint, E compensation due to fl-me COIVTRACTOR sha�l be eqUt-,fl)ty adjUsted, 6ther u;"Mard oa downwwd, E (6) As a coiridflion p.)recedent fo ny payment due undea tHs Agi(:�enrentll the C('X14TRACTOR hall SUNY'A m..niontIfly, unless othenNls(::, agreed in wibiing by the 0 COU IFY, a prq)eii unvo ce to CO�flI,,7"Y rpqt uesfing p.0 yment for services Ilmu )e ly >% reir�demd and refinbursaNe expeirses due hereunde� The CO RAC 1 0 t!!f ,S w invoice shafl descrIbe with imeasona)ue IDarticuularity the service, rendemd, The CG`4 t RACTOR'S finvok,,e shaHI be accompary I ed by such d(�ucwnentafion or data in sup�ioit of expenses for Wdch paymient ts sough0 at the CW'JI-Y may require. 0 L) 0 7.3.1 1 he CONT 11"(Dl�R, rinay not [°)e entifled to receive, and the CO3YIJ a"( is not obligated to V ayji any fees o�', expenses ln excess o� the 811110LWt budgeted for this cor1ract fin each fisca� year (October 1 - SqAember 30) by COt flNJ�Y's Board of Couirty Comniss�oners, The E biudgeted amount rnay (m�y be mo(Jified by an affirmat ve ac�� of the CCA 4,J 1'('s Board of Coiunty cs Cormnissiu°)nem, 7 3.2 rhe COLPITY's pertormance and obHgakn fi) pun y Under ths Agreerpent is conflngent upoi'i an arinua api:)rqpri flon fey thou Board of County Cornnussi'oners and ttre appiova9 of the Board rneirrflh)ers at tfie firne of contract inufiafion and Rs duraflon, TA TlllIIIIIIIW OF AGR!,!,,EIWEN I 7 4 1 The 4irflal teirm of this Agreement us for a 12-monIh per od, 1"his Agreement may be extended tq)on mutual agreeirnu,irjt of flie pairJes, The Agreernent may be renewed after the inftW term, for (4) fow 2-yeaf extensk)rrs in, accordance wilh the lemi of the 1"taro et Managenienu , and RWated Technc,IoyW Sokitions (contiact #022217 !3& - effe(;,five 611/17 to 6/1121), Any renewa� of trfls Agreemrrent must t)e iri wrhJng and signed by IkDoth the M J NTY zi u,nd CO'q T RACTO R, Packet Pg. 2180 AIRTICLE VU1 INSIJIRANQI�� ............... ............................................................ I he CONTIRAC i OR shaH oi')tain insurance as spe6fied ail cJ yrairdafn the re(ILdred insuira��ce Fit afl fimes U)at this.Agreement is M effect, in event event the conqi#efion of the project (to iricWde the mmiiz of: other s) is de a or sus )ended as a i'esuft of the CONUFZACMRS fakffe to rwirc rase loin. maintain the required insurance, the C.011TP'ifAC]OFR shafl indernnify flihe COUfJTY fronr any and afl irf�;,reased experises msulting from such deiay, E 8.2 Fhe coverage i)rovided here�n at be provided by an nnsi arer with w°°ii AJO, Ilnest raflng of 2 I U) V� or bett(:Ir, tint is Hcensed to bus�ness in ti'�e State of FioiNda and that has an agent, for >% service process within 4�he State o)f Fnorida, The coverage shafli contain an endorsement i:)rov�(�firig sixty(60)days nofice to the COUNTY prior to any canceflation of sa�d coverage, 13- Said COVerage shafl be written by an fiisurer accepta[)Ie to the COU1,41)"gind shaN be in as fourr acceptatfle to the COUNITY. E 8.3 COINJI FRACTOFR shall golf taM and fna4itain dfie, fcnliana i nyt ;mfc�es- E A, Workers' Conipensafion insuirance as req0n:ld t)y the State of RorQda, sufficient to re ;poa ad ic, Rorida Statute 440. 0 B, E'Jiii)&oyers i uaNfity insuirar-uce%Alflh HnIlts of$100,000 fa)er Accident, $500,000 Disease, poiie,,y firnRs, $100,000 Disease each efnngataay+a: -,' C Comprehencove Business Aulonmbfle and Vehicle LiabiRy insurance covering ciaaNms foir injuf ies to on um. of the piijtflic af'rd/or damages to prmDefly of others arisung from 0 U use of rnotor veNcies, unciijding orisde and clffsi e op&ations, and au ied, iiured cir non- owrred veNcQes, with $2001000 per jieirsc°;ml, $300,000 per Occurrence, $2001000 0 F'roperty (Minage or $300,000 corr)l')ined singfe HmR D� � Cornmierc4 Generai L4i)Hfty insuirance, �riciuding Flersonal ftry [JatARy, �Il igafirn s for finjuriQo membersof thpUbk or,damage fopmprlyof othrsarisiri out E of m ny covered act oil oirnlsskm of the COkITFRACTUR or m iy of ils ernp oyees, agents or, subcontractors or subCONRRACTOFRs, inclu6ng Ren-Jses, andh)a Operations, F�Iii oducts and Completed Q:�eraflons, kidep niece nt Contractors" Broad F orm F)ropeii ty Damage and a Oanket Contractua L4iilHity Endorsement WRhl $300,000 i�)er Flerson, $500,000 p(N Omjrre ray;e, $200,000 Q!�:�wicq)erty Damage m $500,000 Combirred Sing�e Urnit, An Occunence Fom poik;y is pirefeired, H coverage is changed to or i)rovQded cm an Ckoms Macie pohcy, its 1�)rovis�ons s��oWd 41C�U& covera(Je for ciaims Ned of u or afteu the effective date of this contract, in addition, fhe ii)(Driod for wNch claims May be iepouted nitust extend for' as rnVnirntjfn of C mrnou,.nths fool owing the temOniaik,)Ir of, expiraflon of this contract, E. Profess nrrai LiabdRy fiisuranc::. oil Engineeil's Errors and Orfnossions OSLJirance of $300,000 per occurrence and $500,000 annua aggre(]ate. if the poNcy its a "ciairns I Packet Pg. 2181 made" i-Qky, CONTRACTOR shaH maintain coverage or puchase a lafl" to cover ::I, cla�irns made aftei� conilfletion of the 1�)roject to cover the s�at I,itory fln-ne iiinits rr ChaptE:l r 95 of the F�ioirida Statutes, F-, Cybe IIAi�ifity ill-)SLliance to �nciude tl-ie f6lowing coveragesl- I)ata Breach, Netwoik Security UabiAy, internet Media, 1"Jetwuk Extodion, ilecju,,upatoryf°`'ioceedi�ugs, PC R-re aml Cost, The minfimunii flrrl0ts acceptab�e is, $1,000,000 G" COUNTYsi-mll be named as an addrfionat nsured with respect to C01,41RACTOR, 0 iaNHbes hereUnder in pnsurance coverages idenfified in Paragraphs C and D" K C(Y4'fl ACTOR shalt mquire Rs subC(l`lJ i'RACT()F�Rs tO bE^adequately tnsured at feast U) to fl puurnit lauanruaribed abone, and to any if icreased Ilimita of CQVIi FlACTOR uf so E of l required by COL11,4 TY dure m, h�s Agreemet.n COUN1 Y wflp rot pa for y �ncreased firi-Jts of insuranceing th ter foir sub(D(ANITRACTC)l R a CL L CC)NTRACTOF'. shafl pirov�de to tire COW41 Y ceitificat(,ls of inswance or"as c()py of aH 0 nnsuiance 1:)oficues inciuding flrose naining the, COUNTY as air additk)rra�, unsured, p he ("Ok i',i i")l reserves fl)e idght to require a ceirtified coi:)y cf such pokies upor� reqUeSt, E J, if the participates pn as seff insurance fund, as Ceirdficate of insurance E wflH be required, In ad6flon, the CC.AlJTF,lACT(DR niay be requured to submft q�)dated < fiinanctal statements fiom the fund iqmn relquest ficm) the COUNTY, 0 All'I'll"�,° " E'l""I'llll,�,1:111,,XlI MISCELLANEC,)US ................ 9.1 S 111:11"!C["ION 1IEADHYGS 0 u I Section head�ngs have t�)een irrserted in this Agreernent as a mattof Of conventerrce o 0 f > reference oMy, and ifis agmed Vrat such section headim s sates n a p ot artof flr' s Agreernent J and wfli not t)e u.use liar the interf�n'etafion of any provision of this AgFeem(5nii, 9.2 SLICCESSORS AND ASSIGNS E .a rno cu irrfa�cm[R shafl not assign oir, sut)conlract its, obpigaflu is under flhis agreerneant„ except N wrRing and with the;�urpou writhnm approva of the Board of COUllty(-,'011rllnripssioners < for Monroe Coudy and the CO!,fff'ZIACTOR, wNch approvall shail be sut)ject t() SUChi condWons and provasions as the Board rinay deem necessary, 1 h�s imragraph shafl be fiicoqmirated by refereii,ice into any as,,;ignment or sUii)contract ar�d any assqnee or subcoirtractm shafl comj!fly wRh ail of the ixov�sions of flfls agreemerit, SuNec� to the prcwusuons of the imrre6at(::fly ;Aecediilig sen0encel, each i�)arty heileto bilrids itseff, fts su,,nccesso;s, aass g tan anfJpegaf n-el)i,eseiiitatpves to the othe` and totheSUccecisors, assigns and iegap iepresentatives of such (Ahei party, 9w3 NO TI-11RI) 1:111AR"I"Dui" BE�1111JEF`ICIAJUES `,Ju:rfliing corrta°nned her(,kn shak crez3tE any reWionsNli), contiaCtUai or a�)themise, wpth or any rights b favor of, any third pmiiy, Packet Pg. 2182 9A I'EI]RMINATD19 A, In the ecent that thf2,. C0I',JTRA(,.`I'0IR shafl Ibe found to bE:� negfigent in any aspect of sewtce, the COLJNTY sh ffl have the rpght to tenntnate flfls agre�:Nnent zi%:,�r five days written m:)tifiraUon W the CUIJTI:RA(DTOR, B, Eiltm of the partk:s heireto Irmay canicep thks Agreement without 4,ause by giving the otheu, pafty sixty (60) days wrltten notice of tts intei,MJon to do so, C. I'emiunaticn feu.. Cau,,;Ie and Il!!!Remedies: In the event of breach of any contract terms, the COU14TY miains the right to ienninate thi.,; Agreement. T'he COUNTY may a so E term nate this agl�eeMelnt fo r cause with CUM�RAGTOR shoutd CON p RACTU!R fafl to peffomi the COVEMants iierein con�a�r�ed at the fline and �n Uie manner -�erein pmvided, fin fl,ie event of sluch terrn�nation, �)Hor to tewminafionll the COLMIMY sh'aH p:)roVde CONTRAMOR wbh five (5) calendar days' notice and providf,:, flie CO�,,tTp!RACTOp�Rwktkiaii,iioppo�t:u. ,�ktytocuu'eilleP�)�eactit�,)atI)asocc,.iru''erea, V,ihet)reach 0 is not cured, the Agreement Wfl be teu,mir ted for cause, Ilf the COL-fl'14TY teriminates this agreement with the CONTFRACTOR, COU1NMil chaff �:)ay C01�V1 RACTOR t1m:1 surn E due the CO�',Jl f�RACTUR under this agreement !)rlor to termi�nation, wfless the cos� of coirp�etion to the COLdNTY excee&:3 dw, fwiids re,niaining fii flie coritract, however, the 3 E COUN I'Y a eserves floc u,ight to assert and se(:Ik w ii offset for dannages caused by the < breach, The maximum ainount due to CO�\JTRACITOR shafl not tin any event exceed the spending cap in this Agreeinent, fin ad6flon, the COUIoJTY mserves all rghts 0 avaflaUe to recoup rnoni�es :)aid uinder tNs, Agweernent, unc.WuJing the right to sue for >% breach of ccmtract and inck6ing the iight to ;:wmje a c0iin for vVafion of the COUNTY's F aGse Gairns Or&iance, located at Section 2 721 et aL of the Moniroe (IOUIty Code, 0 D, Ferrn naflon fm Convenience: The COUNTY may teirminate 0,0s Af'reemenl fou, U co,ouovenu ence, at any fine, U�.mn sixty (60) days' nofice i:o CONIRAM 0FRI, if the > COU1,4TY teniiinates tNs agreerm9nt wifli, the CONTRACTOR, C()L)PJTY shafl ;my 0 C0l1,fff�,?ACTO�!�?, the sum due the C01,flRACIMIR under tNs agreement pr ou to teimination, unless the cost oF coil n flefior u to the C0L,flJIY exceeds the funots , 4i mrnallning pn the contract, 'Phe niaximurn amount diue to COPM�RACFOR shafl not exceed the spending cap in this Agreement, lino addition, floe COUIJTY reSeTves alil E for breach of contract and filCk6ng the 6ght k� pursue a c4in for vio�aflon of the COUIsITY's Fa�se C4nis Ordinance, ��ocated at Sectioni 2-721 et aL of the Monroe County Code, 9.5 CONTRAC I DOCLIME14TS Th s contiaci cons�sts of the Request for 11�:Iroposa9s, any addenda, the of Agret:mierot (A fictes IAX),, Vhe C0114 IRAC 0FR'S response to the RR!!I, the documents i'eferred to iin the Fanin of Agreerneimi as a p)art of th s AgireemeM, and attachirnents A, and and niodifications IMacde, aftei�" exeCUtion by wrtUen ainendmeint, tn the ew:mt of ainy conflict betweeir� any of the Contract o�P x;uinnerfts, the one fi-nposfing Vie greahDr bUii'den on the C(Dlll"tTOFRwit controE 9.6 FWBL,AC E4`71`11ES GRIMEIIIIIS Packet Pg. 2183 A person c�)r affJ�ate who has been p4aced On the coriVcted vendou fist fofloMig a convucfion for pubflc enfity crime may not subrrid a bkl ori (�;*nlracts to Ilni.unwide any gf)ods or serv�ces to a puUic entity, rnay not subn'A a feud on a coiflract with a pubflc enfity for the construcfiori (��r i!epair of a pubflc �Y.fl�6ng o� ;)Jbfl(;woik, may not subinit bids on peas es of real) propeity to p:A,jbfic entity, iinay not '�)e awan'Jed or penforrn work as a contractoil, supp1'&, sub(�;orfli'actoii' or COIN,�I RAC TOR und(:3Ir a contrar°,,t with any pubJc entfly, and rnay not tmnsact business with ainy ;)Uuflc enMy dn excr es of the flueshoki alITIOUlUfl, provided M Sectk�)n 287,017' of the F odda Statutes, for' CATEGD�Y TWO for a p:neiiod (:)f 36 months fiom the date of b6ng pRaced on the convucted vf,lnn�Ior flst, By siginng tNs Agireement, CONI �RACTOf�f r(�Ipresents that the exeCU5011 Of tNS U) E Agreement wifl not v�o[ate the PuMc Ein6ty Crimes Act(Section 287.133, FiorWa Statutes), �fxu olation of �Ns secfion shafl resuft in tern fli-uatkm of ffiis Agreenie�fl an(i recovery of aH U) moNes pa�d heretol, an(J , may msuH �n �J(��banns�nt from COUNTY's cornpetitive procureinient acfl'Wies, CL in adcfiflon Iko the fni(:g6ng, C0�11,,ITRACIO[wp further rep esents that ppue II as been u'110 deterniuriaflon,: based on an audit, that itou any subCON't RACTOR Ihas corninitted an act E defined by Section 287, 1331, a [oinda Stahites, as a 'pubHc entity nc fin(:y" and Ilhat ut has, not beein forrra��y chai'p:ld wM conirni'iflng an act�Jefined as a "pubHc entfly crinie"rq'jaidIess E of the arnount of rnoiney hivo�ved o� whether CON MAGIOR has �)een tip on fl'up < convicted vendot, flst, 0 a CONTRAC I OR will promptly notify the COU1114TY if it oiii" any stjljcoi ifi accoil, or >% SU��II)CON TRACTOR is fori rmfly charged with an act defined as a 1"1311 dnHc erifity criiriie" or has been placed on Vhe convicted ve urn dor list 9.7 MAINM�4ANCE OF IIECIORD!,�)` 0 L) I CONI'RAMOI�" shall nar n4n afl books, r coids, and d=flnents direcfly perfin&I to > 0 peirfon'nanc,e undeu this Agiieement nn accordance with genera�iy accepte(,,�J aCCOLMbIg l-Winc ppes ccxnsistenfly appfied, Reglmds shaH IlDe retafined fo� a petIod of five yeaii"s from the N4 paymerit or tennfimflorii of thls agieei!Tnerit, [`"ach :)&ty to tNs Agreenient on fts authon ized 'epiresentaflves shafl have iin:Iasonabh e and liJrnepy ac(;ess to such iiecords of E each oth& paity to flhis Agreement for l�)ubflc reco �Js p)Lflrposes (Jurfing the ten-n ()f the Agee„enieOu rld for flve years foHoWng the fii'4 p3yrnerit m tennh'iaflon of fl-iis At)ireeinent, ff an auditoi, einppoyed by h)-e COU114 FY of C[euk deterniflnes hat monies paW < CONTRACMR pursuant to this Agreement wei!e spent for p:)uiiposes not aufl-ioil"ized by this Agreerneirit, ou wi?ue wrorighffly reta�nied Ihny the C014Tf�RACTOR, the C01,11 ffACTOIR shafl repay the n'nonoes togethei, w4h interest cak;uxatQd pun�want to Sec, 55,03, of the F iida Statutes, running froin flie riate fhe rnonh::s wem paid by the (,'I0LflNJTY. 9 8 GOVE�lMWMG IIL AW, VENUE, 114 TER F 1� TA''I''10 114, COSTS, AND FEES I- This Agneement shafl Iiiie governed by and conshued fi� accoi'dance wMi the CaiArs of the State of Roirida aj)p�)JcaNe to umntiracts made and to I)e performed enfiii'ay un the State, pn the event that any cause of acflon or adrnr nn!StiiaRNe pr(�)ceeding is ninstituted fc.)r the enforcement oi"fiiterp'uretation of thps Agreement, COt fl"4 "e"and CONI`RACIl OR agree fun venue shaH He iin the 161w1 Ju6c4 Cii'cuit, Monroe County, FRoi'Idaj, in the appmprWe couit oir befoii,e the appirq:xiate adminnstrative body This agi iseinent shaH riot be subpect to I Packet Pg. 2184 wbitratioin. 9ua e6afl(Dn prm:ee6ngs uniflated and conducted pursuant to the s Agreeinent shaH be un accordance w l-u the Fk)r�da FUes of Civfl Pn�)cechji-e and usual and custr:°)niary procedwes reqOred by the ch'.Ot couil of Monroe County, 9.3 SEVEF ,,�,lfl ITY pf any term, covenant, concfiflon or pi-o0sion of fliis Agreement (or the appflcafion thereof to any &cuinstance or person) shafl be deciared invafid o unenfclrceat)pe to any extelirt, by a cduirt of competent jurrsdk'Jon, flhe ii-eimahing terrns, cOvenants, con6fions and I�Novuspons of this Ac.)reemeO, shafl not be affected lhereby� and each i.eru.uausuing term, covenant, con6flon and pro0si�on of flrib; Agreement shafl be valid an(J (flrafl be errfcilceab�e to the fiWest(',,xte p nt emiflted by Baw urfless the enfoiceinent the iernairflng U)E terms, covenants, cncflfions, and proviskws of this A(:reement would prevent the Thi(:,� CUJNTY aii accompfl,,;hMenl of the or�gha� intent of fli�s Ag�eernent. -ud COINJI FZACTOR agree to reforin fl iie Agreement to rep�ace any stri6l,,eii� prrjv�s�orl wifl , a vaVjd pro0ston that connes as cGose as posspUe to the intent of flie st6,-�(,en �)rcmsion. 9,,10 ATTORNEY'S FE11111"S AND C(Ill S T.S E 'a I he 01)bI.Fle cand CU4TRACIOR agree that n� the event any cause of acfiori or acfih rrstraflve proce nfl e6ng �s � � ated or defende(l by any pairty r(�flafive to the e nfolcerren it E or i0erpretaJon of lhb; Ac.peement, the prevaflfing I)arty shaft be endfled to ieasonalfle attorney's fees, cotud costs, unvesfigattvel, and aut-of-pcwket expenses, as, an award 0 agafiqpt the norr-pevaitg �aily, shaH JncWde aftorney's fees, cOUrIS COMSI, TlvesUgafive, airid out of-I�)ocket exq)enses in a�')I)eflate proceedhigs. 11 130,01h* EF!1 EC'l I hlE� ten-ris, covenain1s, con6flons, and proviswoirs izif ttns Agn:1:1ernent shafl, bhid and inure I ? 0 to the benefit of the dO�JNFY and CWIRACI'01�11 and fl*r ri,Rspecfive �ega� U re�''Kesentafivesl, successors, and assigns. 0 9.12 At ITI-IOWIFY Each 1.)arty represents and wwrants to the oflre� that the execufion, (JEflivei'y and performance of the Agreernerd have been duty authorrzed by aH ntacessary County and E coqmrale acflou i, as req!p;ed by lwm 9.1 a CLAIMS FUR FE!,`)EFZAL OR, STATE1,1 AID CONTRACTOR, and COU114TY agree that each alraH be, and is, emI.)owered al"Vy for, seek, and obtahr, fedarap and state funds to furffier the puipose of th s Agreernent Any con(fitions prni',)()sed as a resUt of fun6ng that effect the F:lroje(.t wN be provkied to each party, 9.14, Al tiff JDICA"I ION Of!. DISPt.lTES Olk DISAGREEMENT'S COUkFY and CONTfRA(3TU!�Z agree that aH 6sl,;wtes and 6sagreements s!'iaH t)e atternj)ted to be reso ved by rneet and confer sessuons between rqmesentafives of each of the paifies, b the issue or ussues are sfifl rwt resolved to the safisfac6on of fl-ue I)arflesll then any [�)arty shafl have the r9ght to seek SUCh uehef (:w rerne(Jy as may be I)rovbJed I�Dy I Packet Pg. 2185 ths Agreement c)u� by f'lor�da Caw, This Agreeiment is not sub�ect tX) arbitration, lihis prov s on df,)es not riegate orwaive the pfovwsions of paragralllf)h 9,5 concenifiig termJrf a tk)n of,.canceflalJcm, 9."15 C001)ERA'l ION iu ii the event&uy ad n iiiriustratwoe o pegaQ prOCE!so6,i ug us tilSfitUted against eil her party rcaflating to the formation, eXElCUfi0ll, perfoninance, or breach of 11ris Agweernenf, C01.111W and C0Il,HlRAC'i0fR agree to pai tic ipate, to the extent required by 018 oth(l.'r party, in 211 procf)e(�fings, hew4igsl, procf-�sses, meefings, and <�Aher activities rewated to the si.fl)stance of trfls AfJn &Tient or prorfisoon of ihe servuceS Lfl-wdE,,r flJs Agreement, CIOUNW and C -T. eped ac ON i'RA(ll"l]`(.")r') aHy aoee that no I�)arty to this Agreem&A shafl be required to U) ::!I E enter auto carry ailfbutration procee6ngs n:'�ated t() this Agreernent, U) 9.16 114ON DISC I'Rl M!NM ION CL COP41'RACTOR and COUNFY agree tl�rrat there wifl be no 6scrfininafion against any person, and it is expifessy understood lt'fat upon a deternnination by a cowt of comqpetent jwlsdiction that discrfirfirmflon fro. as occurred, ffi�s Agreeiment autoinralicaiiy tern-uinates E w4irout any further action on the part of any imifty, effectkie lin" date of tri�D court order. CONTRACI"OR or COU1,4TY ag�ees to comply wHh aH f��ederal and 1!�rorida statutes, and E afl pocal ordinances, as appficaWel, retating to non(,flscrinflnakon These uncwude biA are < not iinnited to, 1) Tille Vii of the CiW Rights, Act of 1964 (Pi 88-352) which prohibits 2 discrirn�naficm or, the basis of race, co�or or nafuonai otlgin� 2) Tifle iX of the Education 0 Arnendment of 1972, as amended (20 LJSC ss 1681-1683, and 1685, 1686), wh chf rohibfts dn;ciiin nation on the bas s of sex� 3) Secflon 504 of the [Rehabufltafion Art of 1973, as anfended (20 at s. 794), wh ch Ilaifohflf')its 6schmination on tire basis of 1-fandicaps 4) '1 he Age Dwscr rrinatuon Act of 19751, as amended (42 USC ss. 6101 6107) whic�-� �'wroHbfts 6scrim�nat�on on the :msas of a(Ie; 5) The Drug AbUse Office and 0 1 reahrient Act of 1972 (1)L 92-255), as ailmended, reWfiig to non6sc�iinfim-Iflon on Ufc,, U Imsis of 6 Lig abUse� 6) Q he Corfq.)rehe��sive AQcohcfl Abuse and &cohoHsm 1lrem rflcm, > 0 1 reatment and Rehabifilaflon A(,,.t of 1970 91-616), as amended, reQating to nondismiMinaflon on Vre basis of aicohol abuse or aPcohofisml' 7') The f'Ljblic Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee,3), as arnended, reiatn-ig tea confidei-0iafltycif aPcoho and dlUg abuse paflentiecords" 8)"1 We AM of the CMI E FRagh,ts� Actl�of 168 (4i2 USC 11s,)est sef�p,), a1s a mre'unediec(aJ,n rsewiaifltng to nondiscrfiiiinaflorf in thE:;9 s gO ng 9 [Nsabiflfles Act of 1990 (42 USC s, 1201 Note), as rnay be amended frolM time to flime, reiMing to nonOsciinJnaflon oii-ii the bas�s of 6sabfl ty-1 '10) Monroe (Wounty Code Chapter 14, ArUcie If, whtch pilrohUts disciftnnnatk)n on the bass of race, coQor, sex, urefigorr, natk)nM orig�n, ancestry, sexual odentaflon, gender Qdenfity or exi-I)ressm), farnNW status ou age 11) Any od)eu nondisc61nnation I�)if'ovusaons was any Fed(:,,rai or state statutes wNcI-i inay app y to file partpes tc�), or the SUbject rnatter of, th' s Agreement, 917 COVENANT OF NO IN TE!"ZEST COI's,J MACTOIR and C01 H,Jl Y covenant fl'uat neittie'r presenfly has any interest, and shafl r ur.)f acqUiM any intei est,w[`kil WOUpd cofiffict wn arq manneir or degree with its perfoRTiance under fl,iws Agreement, and that onty intere sty of each is to perft)irm and receive beriefits as recfted wrf this Agreernent, Packet Pg. 2186 9.18 CODE OF E'n iics COUNTY agrees amt offiews and ernployees of the C(DUNN'Y mcognize and rvifl be reghmd to cmnply wqh the standards (��)f condui:.t for 1:wbk offlaws and enjklees as deRreated in SedWn 111311 Rarida Statutes, regening, but not Wed W, soldtathm or accej:)fance of gffls doing bus4vss m1h one's agency; urrautlrioriml mhuse of pubhc poslon, conflUng emphymend m contrachjaG rdatioinship; and disdosure or use of ceilain inft)rrnaflon 9A9 f1,40 SOL IC11 KnON/PAYME114,71' The CONTRAC101R, and COUI',�TY warrant that in respect to WY, it has When E erq�Aoyed rmr relauned any cornpany or pemon, cAher ban a bone fide erqpkryee work�rrg Key flar 1, to Wdt or secime this AWeerneM and that it has not p5d or agmed to pay any pemon, company, corporation, KdWWuW, or Ann, other than a tmna Nde employee vverhing sddy Q R, any fe% cornmisshR pementage, gM, or other ccris�deration coMOgaMupaiorresWingfmniti,ieawaii'doru'ri,-i�,e,,rrrg rat t�Il,,�NsAg�'eE!�A^�IllE'I'rt� Forlhiebrear:,h ca Wahan of the provibnAhe C30141 FRAct-OR agrees Umt Die C()Uf1J1'Y shlafl have the tight to terninunate HYs Agmehent mdtliout HaNiny airwdl at its discreflon, to offset fi,(,uni E 92 umnks ownt oi, othf,,��rw�se recoven the full eaunuit of such fee, carmiksbn, pamenMgm 0 t,,fft, oi cons�demtWn, E &20 PUBUC ACCESS, 0 PubUc Records Conripliumm, CON J1 [RACT()IR, nnmt carnoy Wth Rkda pubk recmQ Qaws, undudjnf,p but not NaRed to Claphr 119, Roijda Statutes and Section 24 of antich I of flre (�.oro sfltufion of f bdda, 1'he mQcwnty and CON-1 fRAGFOR shaH aflow and penrift mammaWe access to, aird Of, afl docn.nnents, recor(Js, ��)apers, �etteis or 0 record" aratedals in its possesdan or under Rs controf sut)pa(,A to the proWns of (U Claphr 11 R Rai ida andmade or reWved by fl�e CouNy and CCMN'PRACTOf',? 0 �n (;C)njur)Cfl0r1l WRf,� Uns contract and rdaWd to contract PEIllfonnance, The County shafl a �-�av�a lh(�., i�ght to tm flateraHy cancel this conkl8d Lgan Wafion of this pmvusk)llr by the Falhae of C()P,fff°?�ACTOIR to aNde by the Ams of Us pmYsbn Wall be deeme(J a rniatE��rral bi each of We conUact and the COUr)ty M3Y ellf0l-U) the tell o"o; as of thn; provasion hi Im foRm of as court pmceeding and Wn as a prevailng pad, be E er,tMed W rehibumemard of eH Nmvey's ft,,,es and costs assodated mwith that :)roceedhig. This pmvislon shafl SUI-ViVe any tennination or ex )Irafioira of the cor0ract, 1 p u e C'0 Nil fR AUTOR is encouraged to coinSt.flt Wbh its adv�sors a[mut 1��]oiilda pubfic Rembs Law in order to comply w1th dis pm&sbm J:Iulsu,,uarit to FlS. 119,0701 and the Inns and cormidans of He cvntract, the C01`41 RAC'T`foR is wequired to: (1) Keep arld rr raintain f-)ubk records that wcafld be required Qatd fl-re County to perfarnn the semle, (2) L)pon recej;rt kom the Courlys custodian of records, provpde flre CourAy wid as copy of the requesWd myls or aflow flm�,,, re�:,ords to be lr speded a, cope::(J wifll�rl a masonabW We at a cost Mat does riot excee(.1 tr,ue cost provided in tNs chat:)tei oil, as, BMWs provicled by W (3) ETWme that gnhfic records that are exempt or conficlentiat and exempt fiorn t,,,)uNic rec(�ards cfisdosure lf-(�CfUn'Eameats are not cisdosed exct,,!�q:)t as autfr(�)irfzed by Qaw for the dUl'ation of Ure rxontract U�uin and foflowung coil nfjkAiorr of the contract ff the CO It RAC FO[�?' does no! hansferthe records to flirie Coil inty, I Packet Pg. 2187 (4) Upoin comp�e� on of flu:) contract, transfer, at 1110 CC)SI, to the COUlty all tDUlbk lecords 41 p�)ossesskm of ffie M'q I RAM OR of keep and m4itafii pubflc records that mim,flcJ be reqUred by the County �o peiform the service, tf thile C01,41"f�itACTOR tmnsfeis alit I)LflDfir, records to the County ujx:m comp efion of the contract, Vie (.'UNTRACTU shall destr(:)y any dupt cate pAjbflc records that we eXeMpt (N cq'itldEuulfliat and exempt fru)rn pubfic iecords disctosui'e requireilments, ff the CONTRACIT'013 keq�us and niafintafins llru.,ulkmRium iecoirds upon compk:Dlfloi'u of the r;ontiact, ffie CONTf�ZAC Mf�?, shaU ineel requfirenifDrAs for retaining pubflc records, M records stored etectmnicafly ilulst be pru�Mded to the Cowntyl, upon eqUest from the County's custod an i��.)f records, in a format that us cornl�)atiWe wifli the tnformadon lechriology systems of the COUlty. (5) A re(�juest to inspect o copy pubJc records retafing to a ounity contract us,t� be inade&recfly to the C(,nmty, but ff Ve County doles not possess flh�:' requested records, U) the (',ou unty shaft tmimediatety noflfy the CG IRACT(N�t of the it3quest, and the E CONTfRACT( fR must V�)rov�de the recoirds W the Courfly oii, aflow the n�=tds to be U) inspec,�ed or cqp�ed wifiNn a reasonaNe tlrne, CL tf the CUNJTRACMR does not mqAy wflh the COLMty'S reqi.uest for recoids, the County shafl eiloice Uhe pubfic iecoids contract provtscoins un arcordancle Wth the (:,,ontract, notwfthstandkig the County's q')tton and ilght to unflate4ly cancet fl-iis wiritract q�mn E vVaflo�� of tNs �)rovis�on by fie CGVT]��ZAC I OR , A CO[4TRAC t'OfRl W-io fdfls to t�-)iiov�de ffie plubkc recoirols to the (.1minty or l�)ursuant to a vafid pubkc n:icords i equest wfth n a E reasonaNe flat e may be subject to penaWes under seo;flonl 19,101, Roilda StatUtes, > Fhie Mflf:MTOI?, shafl n('fl tiansf& custodyj, ie�easel, after, destroy or otheiMse 0 6sp( se of any, pi,ibfic rem dS LH fleSS 011'Othf)i*se provkled try fl ius provusk)i a or as otheirwuse >% pioOded by taw, IF I IJE CONTRAC I OR S AS (,)UES I��ON1®.... RE,l!GAlRQflqG I HE OF .................... Cl IN�!"TQ'� 119 f"10RIDA TA 1 11,1111 TE IS I IE CON Fl�ZACT0!�? "S M ITY TO IllttOVWE 0 PUBI IC RECORDS MI!!LAUNIG T 1`1�11S CQWTl!l,AQT C04TACT THE CUS I 0DIM114 U ............... ............ ................1�11.....................................................................=.............................................................. OF Pi)BUC �Rw:C()RDSI 13111AN 1�RAQLEY A I PI 101"qE# 305-292-3470 Rk''Y EY- 0 1"Y-FL.-GOV MQNfZ4Y'11111 1°1 COt INTY ATTORNEY'S QPl�!1 0!�� ............... "I"I'l 1 12'"� Sh e t SU I E 4013 ............ .......... .......------ 9.21 NOM IVEIZ UMWJ14I1 Y E 1Jotwfths anding the prdvtsrons of Stec '768,28, f torkla Statutes, tl-re 1�)&06pafibn ot: the CON `RAC O" R and the C(')UNTY hi tNs Agreement and the acqds�fion of aiily comrnerc�all NaNfity fiisurance coveii age, s&Nm:e.n'aim;e com age, or pocat goveri"irneirit fiabMty inswance pmor coverage slhafll m�)t )e deeiined �i:3 wapver of tmimmoty to ttu:;" extent of fiab'ifity ccver'agu::�w, n6i', shafl any (mritract entered into by the (,(DLR�lTli( be r6quired to contain any pn�Ms�on rou' watver- 9.22 PIZVII EGES Ahfl�,) IMMUNITIES M the piMteges and tmmujne'fles frorn Jabilfity, exempfions fiolin tawsj, oi'6nances, ailmJ rVes and pensk)ins and efief, disabflity, wou (ers' coii,yil)eu)sattou,,u, and oflner benefits whtchi q:)l�:u y to the actNity of officers, agents, oi, eiq)�oyees of any pUbk agi:Hrls or eillpllc�oyees of fl�ie CCX,JNT'v', when ��)erroming the�il- res��)ecflve funcJons under Ikllmua Agreemeirut withfii I Packet Pg. 2188 flue territorial ttmfts of fl-� e COUNTY shafl ap;fly to the saine (Jegree and exleiluf to the perftwrinance of such functions and dufies of such officeirs, agents, vofiunteers, or ern;,)6oyees oulskJe the tinrritulal firn ts of the COU114 FY. 913 L EGAJ 011L,1GA'T101alS AND IRESF!"ONSI&L FTIES ',Jolld)e egaflon of com:!1fituflonal or Statutory DuJes, 'N'Os Agre(:M,cent Is riif�wt intended to, nou sl-mfl R, i)e (."cwnstrued as, r0eving any paO�cip:)afing enfity froin air�y obfigation or resI�)ons�Nfity in,-aposed upon flie eriflty by k-iw excet)t to the exteirit of actua nd tlriim y j:)effofmance theil-ea:)f by any fmirfic pa-sting enUty, 4ri whicti, cas(,.i,, the peifoir-nance rnay be offered fi-n satisfac;fion of the obflgaflon or responsflARy, Riiilher, thOs Agreen)(,llint us ii-iot untended to, nor shafl I°it b�:,, (;Ol')SfiUEad as, aufl'iofiz ng the diflegaflon ol: the coiinsfitufiona or ) statutory a,futles of the ClOt pNP,, except less I[,ue extent pemiflUed by the fluida cOrisfltufi(,)ir, E sla[(-,,, statute, and case R�aw, U) 9,,24 N(�,)lq R E II [ANCE BY (L 0 Nk� person or enifity shafli be enlitkol to re�y upon the teirn,is, oii any of fl'iern, of th�s 9= Agreernent to enforce or att&npt to enforce any thbrJ-fM,�rly c.la rn or, enflflernent to o� 0 E L�enefit of any servk;e or prog�arni cor�telllpWed hereurild&1, and the COlV1 FRAMOR ai-ud the C,11OUNTY agiree th�3t IIEI�thEK the COPTTRA(,-F0lR nr)ii the C10LJl`flf' or any agent, 1 E �)ffic,er, or eilnpk�yee of e0her shafl [,,�ave the auflx)�Jty to �nfbrjn, cclunse�, rand. I �n&ate fl-�@t any fxflflcub�r 4xzflvkJuap m grout) of firidMdua9s, ei-rWy or enfifies, have erit!Uernents or Ihucuruefflts under thQs Agreernent sepairale and al,)art, flnferiu c,)r supeJoii 0 to b e cornrnuii)uly fii genera� sad for U-�e purposes cointewipWed Qn ths Agireerrierit, M5 Alt ESTA 11ONS AND 11,Ri i'm 1114 114EGO'nKric"Im,4 ClION1 RAC t 01R,agiees tar E,xecute such rJoctirnents as COUN I Y may masormUyrequfire, 0 ree iricki(finq a Pubflc Entity Crirne SWeirrient, an IlI thics S ateiinerll, 'and a Drug-Il u AZWmkplace Stafernent Sgriature of thls Agreenrient by C01,11 FRC fOF shafl act as the 0 execution of a tilruth in regofialion (�.,erflficate slafiiirag that wage mtes and oft er facli4l und costs supp(�urflnc fl! e m flon pursuant to the Agreernf,.nt are accurate, completE�, g 'i ;, conq ensa and ci-vreiinf �,lt the tirrie of r.,x)ntiractlng, The oiiigfim3l conlract fee arid any ad6floirs Ul,�ereto 4i a sIhafl be adjusted to exc�ud(nlll any s�gri�ficant surns by which Ihe agency detenn�nes the 0 E c(�)ntracl f)llJCEl WaS �ncreaspd clue to inam,nate, incompfletel, or concurrent wage rates and other factuatuinotcosls end of the Agireernent 9.26 `NJO P111111IRSONAl I Wli ILIT'lle No covemant or agl'E�emerfl cu�)ntaQrie.d hem%n shafl t)e deemed to be as covenant or agreement ()f �:my rnEmiber, officer, agent or ernp oy(,--,,e o onroe C I I lourity iri Ns or her pndkikft4I caj)ac�ty, and no rnernber, offl(.2r, agent or ernj,�Af )yee of Momoe (.'s�)unly shafl be HaMe f-)ersonafly cans this AgreEHTient or be subjecl to any persorial fiaNfity or aumuntalARy by reason of the'execuflf:�m of thts Ac3teernent 9.27 EXEC:(ITION IN C(''R IN1 ER PAIR CS -This AgrE,,,eiiient rinay tuna em,uted pre ziny nurriber of count&paits, ea(;h ofwht(;h sha#p be regarded as an origkiafl, aM of wl,fth taI(erii together shall cloi,isiliute (�)ne and fll'�ue saME, I Packet Pg. 2189 F.45.b insbut°ru tµnt and any of pailies It treto inay exe t to this Aqreerneint by signfing any such couritet°part. 114 WITINIESS Wl..'I EREOF, o:)ach party has mused Hiis Agreement to be executed by its (July authorized representafive oni the day aindr first ni. llktlove written. U) U) County t° t iii6sp tot t Tu C01141 RAC'I.QIF' By: dk °.°............... ....... ..°,. gy..._......_........°...................................................... 0 u . . > u u „ �� i � rr�sorw��l� known to ue di. ` '�produced iw„ a�'s r lino OeA AV, _................... ........ SEAL NOTARY PUSUC STATE OF INDUW n0a _. r u y t r ^� END Glf:: E, 'T Packet Pg. 2190 107ACHMENI A ARTTLE IT 55COPE ()F AGIIEEMENTAND BASK��S�lifVKIS CUVNBSHW OF EQUJH`h4EN_['a flue CDNTRACISR is the sole owne� ami tiflehcAdeir to thf,;a equipment.Ile eqtApment conshts of the unRs, aH peQAemW and orpots uwd Mr hataHaVan.I his agreement constRuMs as Wse or bailment and N not as sat or the cmadon of a see ity JrUemst_ The COUNnY shA rrot irave,or at arry,thnne accjWre ainy 6ght, flfle or uiterest Nn the etti.uprinsnI exceW th 1 ghtto possushn and use as pmvWed in Ws apmement. U) E 881 H,E A190 PAYMENT; The COUNTY mxHl be hnWced rn'mnthijy for assets ordine and A suvice anJ.AppmAmaMQ 96 kemed PdAk Works Department vehicles amJ 63 erinergency CL power generatom The COUN JY agrem to pay the CONT RACTOR the Twal payment when due fir accordance Wh the Local Government Prompt Fraynrs'.ro Act, F.S, 21,83f), if surry payinnent is mans tan thirty(30) d"s to, he COUNTY agrees to interesA rate in accordance with the Local E Gavernment PromM Payment Ad.The COUN'tY afso agrees to pay'lwsinty Frve [)oHars, (25$) for each cher:k that the bank retimns fof insuffident funds cv-any cot her°reasorr. I fie CONTl"IACTOff E sAH have he Oert to Kcreme Ow im upw imaswal or extensk)n of this agreement but ths! CDUNIY may ternrinate the agreenwnt when rates we irrCAIN15ed by thin CO NI f'�ACI 0R, 1 hf�a 0 COUTNAMOR AQ notify the CDLJNTY of he rental Waste forty-f ve (45)days i.,nefore the egbaAm of he britiod terny Rmfuded in the cost Ur the COUNTY hs$3,000,00 for-500 ftflss, nere 6 no addhiond cost to the COUN TY for interinsh service,cf(,�nrd hosding, or Wmr for ArstaHatton d hardwaie. I atal cost to the COUIeJTY i:or first year agueernervt not to exceed 0 $4%0=00, U 2 0 9= SAW SERMCES: The C()N�fRAC1'()R wifl provide hardware and scrhwam, We veldde and asset >% tracking, his�trsrica Wide and asset tmcWng, amphyee kj in tracking vA FUB,unbn Red aWrts, reporting of afl key eqrillmrwrit rnetrics, unHmRed usem, mrhrnited tra4ding, urflinrited��upport, 0 E engine diagnostics, project manager for soluthn imphsamUMIrst,CIO achho"hWe point of conAct The CONTRACTOR aswres vshware shaH fdentAp vehlde/asse,�t nurribei, hsrcatlo;L tiavt m thne, mHeage, assm aperato, and asset aperator thme pinch in. SANSURANCE: CONTRACTOR warrarnts to qmrsvWe the(�Oifln I Y at no siddfrkmaf cf,)st the 'frsH(,rmJng',Atitomadc quartet-ly updates vvHh new features, map data, pzAches and hot fixes, 6 manns of "broad crianis"dMa p%2 years of repofting, rm'cuicth(e trouble!dhooting on a mfeetdy Ask hardware script updMes twKe per year, uptkne at 99%or CONTRACTOR will pvvWe a cmdA for mw days charge for Me enthe fleet, 1()0% hfeflme hiar dware ww ranty w tfr 2% reydacernent spores an she and with addlonM spam repliacenrenB an site SAW 48 hours,hot occurrence A or CONTRWOR mAH pmOde a Wit for one days charge for the mWe fleet, I Packet Pg. 2191 W IT ITY AND I NSLJ RANCE: Fulled to PS. 76&2& The CC)UNTY is aeosornsibie a ny losses or hjurles caused Hey by Rs neWlence to the ectWiarnenA.Sullect to 10. 768.28. the CX)UPJ A asunrei aH dsk and hability f(r,the ktos or dartrage to the equflprrjent whe Quy to any poson or properhr of anotheq and for 0 HAs and HaW!Hhas adshrg tam the use,opeiraflon,condifian, possesdon,or storap of he equlpren The COLIN PY agire�es to heep fl'ie 4�.qtApffr ent folly 4isured agahist loss arul mWain insurance that yantects the COI41 ll�ACI'OR fronr I'iabriity for any damage or Nyury cimmed by the eMilment c,its use. INs a0vernent ymcKWHy exchides darnages or loss due to thoft vwida%n% any use outside norrnaI wear and near, acts of god,or othea circurnstances the comn"Ci of the C(H1JTR/_\CJ'0R. This agreenvent We exdudm loss due to cruairges to ceit plhone p rsv cJers,Wyerage area charges cur Wier changes to&I phone or U) E knernet avabbHio nu s COUWIY undersUnds and acceilsts thrat tire trarciware devicer',are 2 U) carrler sf�wcfflc arici z rly c1hange r�o the canier nAgM msuft& non perhrmarrm of Ore hwAware deWes, I he COUNTY agmes the CONTRACTOR I s not IresfomsiWe fi;r any hns or damage due to CL changes to the cd!carder provider, OR USK fWAWINANAACE,AND CARE OF EQUIPMENT. Thi (]C)1JPJ]')1 shail be entifled to the E aboltz right to the us,operatimL pwmosion, and ccdrttrcfl of the equiprnent durhig, I. ir W thk agmerrient, pmvided the COWN A 1 not &ddauq of any provNion of this agreement. E lie COUNTY UnAl assume aH WgWrsn and HatAky midi respect to dre possession of the equornenL and Q it tse and operMian dwAg Hre rentM termZUre COUN N agrees to 0 Wnbume die CONTRACTOR in full hr ah damage to be eqQ=ent arisr'ag from any misusip or rmoyaq ad by Ow COUNTY, its ennfAoyees,or ho agwAv Wept Ar the pa"stance of minse or as neghgence, the COPTTRACTIM assurnes fuh responshrWtV for the perforaimice of the haGmare and software and wry defeake or nanWxHoWng hardware(excet-0,wiriirg)wfli t)cl at 0 no coM to the COUNTY, provicled tire COUNI Y is nc)t in t,hayrrient dEfaUit, U 2 0 9= as CONINVONCNEQUIPMEW Me COMA H wHI allow the CON rRAC17OR or-As agents to inspect >% the equii�mrent at any reasanable Unw Qua 4 lea iocated, If the equQmers 0 nW ineNg pmpaiy LO WnMkretlirr Ow sWeicoNan of die CONINWOR,die CONTRACTOR Aid!fine the a ht, but ass E not fl'�e obfigatnsirl have it repaked ar nuhhaked at a service hadlRy at the expase of W a Ij CCHJ N I Y, M * ROW ITS IODATA: I he CONTRACTOR Wahn the dyls W anertyrnow surnmaaydm anao!!Js and to shme anaNsh with 3"prtkv Ile CONIRACUM wW nW%nWy he dma umme as king brun Un COUNTY nor partray Me date 0 m ch maniner as to idenlffy flhe CX�)�H1,11Y, 1"he COUNTY agrees that the my rRAC�TOR shall cwn aH comphUcus or wmyd"A Ow dMa creMed tay rat for the(:01N'i RACTOR From time to Ono,thr��C(',)NTRACT0R rnay receive datir,'i or Whoination requests OrSL#Imeiias,ffmn dQW paniet either as a resuft cUf an hvestfatbri or peraking irifgaticu"a,The COUpi lY here�i)y ccrnsents tir tire(.OPC]l RACIORS cfisciosure of such data or nrfoinnation rec;uested pumuaro to as vaild and ea forceabie dcCUroent request or :udbpoeria, I Packet Pg. 2192 I he COUNNagmes M R AaH not be MGM except a"i recpjil'ec� ,.:)y �.q,�phcalolf��state or N,,�dera��aw, LOCAIK)N OF t QU 'TvIENT lniOM hardwam to be Mabd by be COWMACUT at Wouls locations deignated by the COUNTY The Couny ingaN, mmc"s wk reMAN hxdwar(,.,. fro"rn :ufjrej"Q to new ass0s aher stan-up &SAHAwn We bam comoMed THE CONTRWOR MH remove aH habwwv Rom G. aseh Wh CMVGY anowne We alVeernent l4 ncat is vc idiacJ by the CC)NTRAC'T0R or tl'e(,,'�CAJNTY, U) E E E 0 M 0 u 0 E M Packet Pg. 2193 F.45.b Attachirnent B 9330 Prioridya est Dr. Jmm 'w rmampra%,IN 46240 GOVERNMENT synoviz Phone: 31.7208-1700 AGREEMENT Toll free: 77-1 -5 4 Fax: 31.7-208.-2202 No: 21.197 ..Customer U amr e Customer mw maen Billar memmm s(ifdifferent) Monroe Cocinity Florida Address Address 3583 South Roosevelt Blvil _ city county re 1'C":'Ounty State I'llr w . wmrnrirr.»n: mllfi Code State m mmd ��o a „ u m, m,. . ®e wo-n Waaaennr Contact: } �'�ar�n Fax �mUews�nemsemm� "�M� Greer ee _�,.,.,,,,,_. , („ w � _.; Peter ei eth w —' ..�.Tax 0 _ m �.....�. ttner MunicipaJPO �� ... w ,,. .._. . .CONTRACT ,. .... C�DIt11 ,Po� ..�.•� .. . rwwmmmm cd Agreement: N 12 mama'. 0 24 Oft. 0 36 Amer. C::.I�........•....... Iwo, (n Tax Exempt- 0 No O: Yes(AttachCertificate) ...WING .... .. EQUIPMENT SOFTWARE UST k� Cowm �m aeFw arm Unn n 'TYPE ,° 2 r nrrm��nm .. ��r.rmre � �� rr� fi_M'U'� ��W �W�10003640 F T .. ..M. .�® n �� 4 96 am ... mrmFm»pan wn�aw art . i .. �_ .. . .. , w e �4 m er F Button reader rmmDiagnostics ... .. . _ Turin bya r Navigation Tnm �eanr .. � �_ rmm Comes The Bus Othev — . . m ,m Carrier. 4 Synovia 0 Verizon Sprint ?..; r&T � Installatio , ... .. � . SPECIAL INSTRUCTIONS: u Terms and Conditions of NJPA(Sour e ell) ontrac 5SC with fialtmaffi 12- rrcmat term and 4 Two-year extensions.FOBS not included,small separately. 0 U 0 RATE AND ME FHOD 01r,PAYMENT Faso Payment ent 18 00 X Nrnr ,nber of Vrnhor._ IT _ Monthly E „ cs ��u'm�nrFIU�mrmn�e�rn�� .� nrmnnb rnr 1�J��nne,�es 6 " � gy� �m .. i A nnu0 Total FermflraPayment3,822X)0 heck . _ � .. _ .. f •m ahriWo 58Ues V.a!m,R H Tot.A..... Rentaf Pa aient with..ra.......m Y822,00..,.,. ] Credit Card s . ........... .......... AGREESTO ALL'I"I',RMS AND CONI)FT0NS CONTAINED IN fl-16 RENTAL AGRITIMENT, THE CUSTOMER AGREES 1116 RE'NIX AGffl"'EMENT6 FO 11"tl* RENTAL TERM MIHCA"QED ABOVE AN C'AN "I"BE CANCELLED FOR ANY REASON,E C8:~PT AS PROVMED HERON, AUT110 �mure »sn ma� (Nease Ar m..., � "..1uGmm6mmw...... a m e .... u t "m ..�.. �arm._»a�enka ecti^m mayiraa?a��mnRmt t rd S�� h mm ra .F JI-JA .. Packet Pg. 2194 RENTAI AGREEMENT TEIIRMS AND CONDITIONS I NERSHIP OF EQUIPMEN1 Syrovila Sullutlans, LLC (111wnArcthoi referred to as "Vendor') is tire sale owrwr and titlelsolder to the Equipinert. r1iic Equipment consists of tile ginit(s),all isedirlseirals,and las connections and supjt4es used for installation his Agreement constihstes a lease orbailanent am is not a sAe or the creaticsir of a security licterest,.Custonreirshall not have.,ol at ainy time acquire,any right,title or interest mn the Equipment,except His irght to possession arid use as provided in this Agreernent, 2. REPH. Ifie Customer agrees tcil pay Vendor the rental payment whgen due m accinvIance with the Locall Government Prompt Payargent Act,F.S.218,70,it any payment is more Chen d9rty(30)days late,,rise Cuslionner agrees to interest rate an accordance with C111w localGoverninvent Prorraid:PaympntAct,Custoinjel also agrees to pay Fyversty Hire BoHair.($25)for ecach check or ACH that:the bark retm ns fog iinsuffident hilrds or an1V other reason Voridor shAl have the right to iinctease the Yert ulyin renewal or expensicrin of this Agueement,but Custamet ncay terminate tiss,Agreenrentwhen ratites are 4icssiased IYV die Vendor ,Vendor shall nofifv Customer of the riciiital inciease fairty4we(4S)days befitre the expwation:of Me IlinttW reigir, K SYNSLJRAN(E. Vendor warm ats to provide to Custimer at no cost the following. Automatic quas terly ullrdates vapith now features,map data,lunches and hat fixes;6 months of"bread crumic data pk9s 2 years of reporting;Piroactive trouble slockoing on a weekly basis;hardware script updates twice pea year;t1plime at 99%or'Vendor will proVide a credit fair one days charge for the entire fleet;Lifetime hardware warranty with replacements,2%spares M, site with spare replacernent within 48 limArs;t1rst accurrience fix or%tender will provide a credit fos,once days charge for the entire(feet. 6,LIABILITY AND HYSURANCr.Subject to F,S.7fig.28,The Orstorner is respond We for any losses or injurres riused solely by its neghgence to the Equipmerit Subject to F.S.768.28,Customer assumes all risk slid habdtty for the loss or damage to the Tofu ipiri[ent or the injuiry to,any Des son or property of wrother,anc fol ail risks and tiaLflitles arising froirn the use,allseratkni,condition,pqrsseshon cr sticiiage of the Elithparrent Me Customer prornises too keep the Equipment figHy frisured against Illoss and maintain insurance that protects Vandol farin HaWay fny any darnage or injury caused by the Equipment or iLs use, U) I tic Customer will sullim0i die requked htsurance too thehi HabiHty canaer and Ilmve Chem provWe the company%nith a Co this SynsuranceAgreernent E siredficaHy excludes damages or loss due to theft,vandalism,any use outolde norntal wear and teas,Acts of God,or other circuritstances outside the cirstrol of Syrtovia. This agreenrent also excludes loss&W to changes to cell phone providere,coverage area changes cli otherchanges to cell phone or iinternet availability. Customer understands and accepts that the hardware devices are carrier s^ffic and any changes to the carrier might results in non perficirrytance of die hardware deviceL Custarner agrees that Synovia is riot responsible for any loss or damage due to changes to the cell carder provider, (L 7,LPS111ii,MAINITNANCE,AND rAIRE OF Ill QUIPMENT,T111iie Custarner shall be entifled to the all�gsWute dglllit to the use,opeiation,possession,and contral of the 0 Equillsment dusing tire teii'm of this Agreernent prqMded Custorner is not Li defautit of any provision of this Agreement, Fhe Custorgies sW assurne A obligation and haltHity with respect to the possession of the Equipment,and for its use and operation during thie rental term Cuistorner agrees to meirnbursc 0 Vendor in full,for aH damage to the EpAprnent arising hom amity milsuse our neghgent act by Customer,its employees,or its agents Except for the instal,rce of E misuse or negligence,Vendor assunres full respaiiiisibility for the perforrisance of the hardware and software and any defective or non-functioirdrig g= hardware(excellst wiring)will be replaced at no cost to tire customer,provided the Custonger is noit in payment default. Customer adincowtedges fuH Solutions varebsile, InstaH Labor is not Included. cusoperaticrin in thie RMA process outlined on the Support page of t11iie Syrervia. E 8, LOCATION OF EQUIPMENT.The Custccru!i will allow Vendor or its agents to girspect the EciLdprnent at any reasonaiVe thine where it liis located,if the Lu EqWprnent is not lxharg 113rcipedy niah"rtallined in the eale opinion of Vendor,Vendor shaH have the dght,but not the obligadon,to have it relliah ed or makiti0ned >0 at a service facility at the expense of Cusbriner. 9= 13, MGHTS TO DATA. Vendor roWns the dglifts to arlorysiccus strinntary data ariWysms and to share airalysfis Mth 3rd pairties,Vendor W'Hi n4A ides ntH:y tire LO data source as behig from the Customer moor licmt.ray the data in such as racairrer as to lden fify the Custartnev,Customer agl sea that Vendor si[30 own an compHations or analysis of the data ovateid by or for Vendoir, Fronir firre to Urno,Vendor may receive data or inforinarion requests or subpoeras frons 0M dirid parties,eitha�as a result of an investigation or pendWng Utigabon, Custonler hereby consents to Veridor's disdosure of such data on.Woriuvrition requeeted purmiant to a vaUd and eriforceable doculnent request m subpoena, Custornek agrees that it shaH not be enfitled to notice of such disdosuire 0 except as recluked by applicable state or federal have. U 18, INSTALLATION SURCHARGE,The toW monthly rente'price on this lipmuirance Agireement includes orrie 10sit(at a mutuafly agree upon dotal liV the '> Vendor aii its aiiallmrized Contractor to histalli the contracted hardware and pe6jr her a Ills, if Vendor or its as gned Contractor is recpetted by 061onier to 0a return after the sn'RW vWt to tnstaH hardware oin veWdes or assets,Customer agirees to rdy$750,per finstaHeir crev clay for lnstaiWatiisn services,lnstaHatiori >� LO of tire contracted haii,,�dware and pedphei,zN for the vehides woutcl he conducted orr fluee skes,Key West Garage,Marathon Garage and Mantatkin Key Garage,Lnstatatioira of tire contracted harrivrwie and perii�4ierab'far the Generators w1H be�conducted at varim,is WcraUons, 19,MPORTAW INFORMATION ABOUT PROCEDURES FOR 011I)ENING ANEW ACCOIJNT� To h0p the gavemrrientfight the fund�ngof terrorism and moiney E WindedngactMfies,Fedeii�a�Wawa re noires financial ins0tritions to olxa�n,vei4y and recofd Wwrnatkcii�that Wenfifiessrach persan who opens an account What Ms means fur y= When you open an account,we MH ask for(i)ff ypu are a legal entity,your narrie,address,and ceher Wm rnadon that wlffl.aHow ors to klentity you; (H) ff Voiir are an srdNlduaW, ycrur name, address, and date of Wait We may ako ask to see your d6yeo's N-eirse or other Wentifyft <� documents, 20 COMPAIR III RUE ANALYSIS, if CustonieHs rififi&g Comparatwe AnaWysWs,Vendor reqWres that the Custornel nieetsVeridar's requirements for acurrentil supported Operadrip System and a spaflaHy accurate mnap. V(Mdor wffl have finaW approval hi those mqWregnents and spedficabons Customer briflid ............... Packet Pg. 2195 F.45.b �arOm A aRmaS SawmR aR IIYm THIS SRARR l,SWSS ICIII... ..mIa w. ISSUED 1mAED.W mmm�SRm SmA a.m a°m IIIma AR RRmSS R°HSSSS "HSS S S1 N"L �SS CONFERS. " R^R R UPON TW°M m� S rn'CA1 W�L��.D. Sm�,�"�r"R'SM. .m^". . ............ .................. -........... e S y5RSNIE DOE HWS SIR r i O S S AYAWWO,EX 11511 RR SS IIIIIE COVERAGE `D ED 'frH SE SSRSRS S I SHRSSRS SS°RSS ("yr COMPUTE CONTRACT RD ' EEN WE R SR.NIII S I U II 14 U'140RA SR RE �RSSRSSSSA S PRSRRro5 AND THE SS IS S H.DEF?- INSURED, I Sr maV �fn AR Aaaur and rvinditiom f o u ,cawtaim ghIs ormma . mRrp an dom at, swa on this .lift it ps vl R mvAnh i t o the mmaaaaa�mmmmma Rm lkna of ic ndama maam 4 ). � m WaSa'� �iB1P"maama4 ma.RasA ARr�a'."aaram°w�. W.�'m "am�aa;;�Rwam: ._ffenrlott Group, m e �na1mRR a 1. e 1.R0 .aa0 m RA.m.rar.. maaS� Rw u " a fl ho@K 11au .. 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Suite 408 ad.aaa°uaalaaUED Rmrmwmara:awa'-dava,lrIV: Key We as R'., FL 33040 rk 1r.:P.a1 G"Ww!a W'u q"d'D'MD'q w/ ................................... .............................................................. I^RD CO P'O6'�" 'T'IOA.^ All rights reserved. ACME)RQISE) 25(2014101) 'IR°limas AMID inainie and logo are mAaRR4;r,R:m end mmH1Ra'°ks of ARAR:RS'.VCDD WIRARRAWSR's g201401 Packet Pg. 2196 CKevin Madok, CPA Clerk of the Circuit Court& Com troller— Monroe Count Florida Y1 DATE: June 3, 2020 U) TO: Roy Sanchez, Director 2 Fleet Management � LO LO Tapia Stoughton CL Executive Adtuiiiistrator, Fleet FROM: Pamela G. Hancock, D.C. E SUBJECT: May 20' BOCC Meeting 0 Attached is an electronic copy of the following item for your handling: C5 1st Amendment to the Agreement with Svnoxria Solutions, LLC,which was approved as agenda item C-11 on December 11, 2019,but iiiadvertently omitted Attachment B of the Amendment,with this Amendment hax'iiig all exhibits and attachments. 0 Should you have airy questions please feel free to contact me at (305) 292-3550. 75 0 E 0 E E U) V- E c� cc: Cotiiitv Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan 305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 2197 F.45.c Amendment to Agreement for GPS BASED TRANSPORTATION MANAGEMENT SOFTWARE SERVICES This Amendment to the Agreement dated June 6, 2019 is made and entered into this 1 Th day.of December, 2019 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and . assigns, hereinafter referred to as ".COUNTY," through the Monroe County Board of County Commissioners ("BOCC"); AND Synovia Solutions, LLC„ a Foreign Limited Liability Company of.the State of Florida, .5 whose address is 9330 Priority Way West Drive, Indianapolis, IN 46240 its successors and o assigns, hereinafter referred to as"Synovia"or"CONTRACTOR", WITNESSETH: WHEREAS, COUNTY and CONTRACTOR entered into an agreement on Juno 6, 2019 to acquire GPS based transportation management software services for the COUNTY'S Fleet Department, and 21 WHEREAS, CONTRACTOR has provided GPS based transportation management ' software services, including but not limited to Project Management, Hardware Activation & Configuration,Hardware Shipping&Installation&Testing;:Hardware Warranty, Server Setup with Software,SaaS Software,System Hosting in Synovia Cloud,System Security&Off-Site Backups, Unlimited Users (Staff), Unlimited User Access (2417/365), Unlimited Customer Support (24/7/365), Unlimited Software Updates & Enhancements, Unlimited Verizon Cell Service, Unlimited User Training(On-Line,Instructor led), live Spare Hardware with Every Order,Remote Access, Fleet Analyst Assistance -Single Point of Contact, which services shall collectively be referred to as the"Project"; WHEREAS,the COUNTY desires to add additional Fleet Vehicles and equipment to GPS based transportation management software, o WHEREAS, the GPS based transportation management software services under. the Agreement_dated June 6, 2019 and this Amendment both utilize cooperative purchasing and pricing under a competitively bid solicitation by Sourcewell, a unit of government created under Minnesota Law, for Fleet Management and Related Technology Solutions (contract #022217- E SSL; effective 6/1f17 to 6/1/21); NOW,THEREFORE, In consideration of the mutual promises,covenants and agreements _ stated herein., and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONTRACTOR agree as follows: _ cs 1: Attachment A to the Agreement as referenced in Article It;Scope of Services shall be amended and replaced with the revised Attachment A attached hereto which adds approximately 187 licensed Public Works Department vehicles and 103 off road Public Works Department equipment. Packet Pg. 2198 F.45.c U) 2. Article 7-Compensation and Term;7.1.1 Compensation Based on Specified Rates shall be amended to add Attachment Bi which adds pricing for the additional vehicles and equipment and to revise the Total Not To Exceed amount as follows: LO LO CL 7.1.1 The COUNTY shall pay the CONTRACTOR monthly in current funds for the CONTRACTOR'S performance of this Agreement based on the hourly rates or test rates outlined in Attachment B and Attachment El I.The Total Estimated Not to Exceed Amount of Seven Thousand Ninety Dollars and Zero Cents(`1;7,D90.00)per month and Eighty-Five Thousand Eighty Dollars and Zero Cents($85,080)annually will apply to this Agreement. 3. In all other respects,the terms and conditions as set forth in the Agreement dated June E 2019, remain in full force and effect. 12 0 IN WITNESS:It HEREOF,each party has caused this Agreement to be executed by its duly LO authorized.r0p entatnre on the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA 3 f--1 By:_ By. -, �s Deputy Clerk n 5 ao z n y Mayor/Cher n t i CONT CTOR $ . Title: U The foregoing instrument was acknowledged before me this--2--day of by Who is( }personally known to me or( ) E produced a driver's license as identification. J,L�C:r � r�c,r C+rv- �-NOTARY PUBLIC. STATE OF Print,type of stamp commissioned name of E Mont OE COUNTYATTORNEY`S OFFICE~ij notarY��H1►1.iiiEyr,I,'f PATRM EABLES lSSlp�, '� .`• ASSISTANT COUNTY ATMRNEY -- �� DATE: 2 9,� �r Packet Pg. 2199 F.45.c ATTACHMENT A(Revised 121119) ARTICLE It. - SCOPE OF AGREEMENT AND BASIC SERVICES OWNERSHIP t3F EQUIPMENT: The CONTRACTOR Is the sole owner and titleholder to the equipment.The equipment consists of the units,all peripherals,and/or connections and supplies used for Installation.This Agreement constitutes a lease or bailment and is not a sale or the creation of a security interest.The COUNTY shall not have,or at any time acquire any right, title or Interest In the Equipment except the right to possession and use as provided inthis Agreement. c' E RENTAL FEE AND PAYMENT; The COUNTY will be Invoiced monthly for assets online and in- service only,This Agreement covers approximately 187 licensed Public Works Department vehicles and 103 off road Publi.c.Works Department equipment.The COUNTY agrees to pay.the CONTRACTOR the rental payment when due.In accordance with.the Local Government Prompt Payment Act,F.S, M,70.1f.any payment is more than thirty(30)days late,the COUNTY agrees to interest rate in accordance with the Local Government Prompt Payment Act,The COUNTY also agrees to pay Twenty-Five Dollars(25$)for each check that the bank returns.for insufficient X funds or any other reason.The CONTRACTOR shall have the right to increase the rent upon , renewal or extension of this Agreement, but the COUNTY may.terminate the Agreement when e, rates are increased by the CONTRACTOR.The COUNTRACTOR shall notify the COUNTY of the 0 rental increase forty-five(45)days before the expiration of the initial term.There Is no additional cast to the COUNTY for Internet service,cloud hosting,or labor for installation of hardware, • BASIC SERVICFS: The CONTRACTOR will provide hardware and software,Live vehicle and asset tracking,historical vehicle and asset tracking,employee log in tracking via FOB, unlimited alerts, reporting of all key equipment metrics,unlimited users, unlimited training,unlimited support; engine diagnostics, project manager for solution Implementation,fleet advisor single point of e contact,The CONTRACTOR assures software shall identify vehicle/asset number, location,travel time,mileage,asset operator,and asset operator time punch in.; 5YINSURANCE., CONTRACTOR warrants to provide the COUNTY at no additional cost the following:Automatic quarterly updates with new features,map data,patches.and hat fixes,6 months of "bread crumb"data plus 2 years of reporting,proactive trouble shooting on a weekly basis,hardware script updates twice per year,Uptime at 99%or CONTRACTOR will provide a credit for one days charge for the entire fleet,100%lifetime hardware warranty E - with 2%replacement spares on site and with additl anal spare replacements on site Within 48 - - hours,first occurrence fix or CONTRACTOR will provide a credit for one days charge for the. entire fleet. Packet Pg. 2200 F.45.c + LIA011.1TY AND INSURANCE: Subject to F.S.768,28.The COUNTY is responsible for any losses or Injurles caused solely by its negligence to the equipment,Subject to F.S. 76818.the COUNTY assumes all risk and liability for the loss or damage to the equipment or the injury to any person or property of another,and for all risks and liabilities arising from the use,operation,condition, possession,or storage of the equipment,The COUNTY agrees to keep the equipment fully CL insured against loss and maintain insurance that protects the CONTRACTOR from liability for any darnage or Injury caused by the equipment or its use.The County Is self-Insured and will maintain coverage under its self-insured.plan,ThlsAgreement specifically excludes damages or loss due to theft,vandalism,any use outside normal wear and tear,acts of god,or other circumstances outside the control of the CONTRACTOR. This Agreement also.excludes loss due to changes to cell phone providers,coverage area changes or other changes to cell phone or Internet availability. The COUNTY understands and accepts that the hardware devices are carrier specific and any change to the carrier might result in non-performance of the hardware LO devices.The COUNTY agrees the CONTRACTOR Is not responsible for any loss.or damage due to changes to the cell carrier.provider, USE.MAINTENANMCE,AND CARE 0E EQUIPMENT: The COUNTY shall be entitled to the absolute right to the use,operation,possession,and control of the Equipment during the term of this Agreement,provided the COUNTY.is not in default of any provision of this Agreement, The COUNTY shall assume all obligation and liability with respect to the possession of the Equipment;and for its use and operation during the rental term.The COUNTY agrees to reimburse the CONTRACTOR in full for all damages to the Equipment arising from any misuse or LO negligent act by the COUNTY,its employees,or its agents, Except for the instance of misuse or negligence,the CONTRACTOR assumes full responsibility for the performance of the hardware and software and any defective or non-functioning hardware(except wiring)will be replaced at no cost to the COUNTY,provided the COUNTY is not in payment default. LOCATIgNOFLQgIPMENT; The COUNTY will allow the CONTRACTOR or its agents to inspect.: :. the Equipment at any reasonable time where it is located.if the Equipment is not being properly maintained in the sole opinion of the CONTRACTOR,the CONTRACTOR shall have the right,but not the obligation to have it repaired or maintained at a service facility at the expense of the E COUNTY. E RIGHTS TO DATA: The CONTRACTOR retains the rights to anonymous summary data analysis and to share analysis with 3"a parties,The CONTRACTOR will not identify the data source as being from the COUNTY nor portray the data in such.manner as to identify the COUNTY.The COUNTY agrees that the.00NTRACTOR shall own all compilations or analysis of the data created E ..by or for the CONTRACTOR.From time to time,the CONTRACTOR-may-receive-data or . ...-- information requests or subpoenas from third parties,either as a result of an investigation or pending litigation.The COUNTY hereby consents to.the CONTRACTORS.disclosure of such data Packet Pg. 2201 F.45.c or Information requested pursuant to a valid and enforceable document request or subpoena. The COUNTY agrees that it shall not be entitled to notice of such discloswe except as required by applicable state or federal law. • LOCATION OF EQUIPMENT: Initial hardware to be installed by the CONTRACTOR at various locations designated by the COUNTY.The County installs, removes and re-installs hardware CL from current assets to new assets after start-up installations have been completed.THE . CONTRACTOR will remove all hardware from COUNTY assets with COUNTY assistance at the time agreement is not extended or Is Voided by the CONTRACTOR or the COUNTY. E • INSTALLATION SURCHARGE,The total monthly rental price on this 5ynsurance Agreement includes one visit (at a mutually agree upon date) by the Contractor or its authorized.Contractor to install 2 the contracted hardware and peripherals.: If Contractor or its assigned Contractor Is requested by . Customer to return after the initial visit to install hardware on vehicles or assets,Customer agrees. . to pay$750 per Installer per day for Installation services. Installation of the contracted hardware and peripherals for the vehicles would be.conducted on three sites,Key West Garage;:Marathon Garage and Plantation Key Garage. Installation of the contracted hardware and peripherals for the equipment will be.conducted at various locations. r IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING A NEW ACCOUNT: .To help the government fight the funding of terrorism and money laundering activities,Federal law requires all financial institutions to obtain,verify and record Information that identifies each person who opens y an account. What this means for you: When you open an account,we will ask for(I) if you are a legal entity,your name;address,and other information that will allow.us to identify you,(ii) if you are an individual,your name,address,and date of birth. We may also ask.to see your driver's license or other identifying documents.: E • COMPARATIVE ANALYSIS. If Customer is utilizing Comparative Analysis, Contractor requires that the Customer meets Contractor's requirements for a currently supported Operating.systern and a spatially accurate map. Contractor will have final approval in those requirements and specifications. 0 E E - - U) . .. .. E Packet Pg. 2202 Attachment B 9330 Priority Way West Dr. t 1(i """�J' GOVERNMENT Indianapolis, IN 46240 Phone: 317-208-1700 AGREEMENT asy Toll Free: 877-796-6842 Fax: 317-208-2202 No: 21197 'Customer Legal Name Customer Billing Address(if different) Monroe County Florida Address Address U) 3583 South Roosevelt Blvd. E .......... City County City County U) Key West Monroe State Zip Code State Zip Code CL FL 33040 0 Location Contact: Phone Fax Salesperson Daryl Greenlee (305)292 3452 Peter Nemeth E Tax ID# 59-6000749 D K-12 0 Other MunicipaIPO Number(if applicable): CONTRACT DURATION/NUMBER OF VEHICLES E Term of Agreement: 0 12 Mo. 0 24 Mo. 0 36 Mo, 0 Mo. Total Number of Vehicles: Tax Exempt: 0 No 0 Yes(Attach Certificate) 0 SILVERLINING SOFTWARE EQUIPMENT LIST 21 Core Track&Trace El Ridership TYPE QTY 7 Fuel LMU: 10001S Comparative Analysis 2830 63 El Time and Attendance El ELD 100039 3640 96 X 0 Engine Diagnostics El DVIR Peripheral: 100028 1 Button Fob reader and buzzer 96 0 11 Turn by Turn Navigation 1:1 Inspection 2% ❑ Here Comes The Bus 4- Carrier: 0 Synovia El Verizon 1:1 Sprint E AT&T 2 0 Installation: Z Synovia 1:1 Customer a SPECIAL INSTRUCTIONS:Per Terms and Conditions of NJPA(Sourcewell)Contract#022217-SSL with Initial 12-month (>n% term and 4 Two-year extensions. FOBS not included,sold separately. E RATE AND METHOD OF PAYMENT 0 Base Payment 18.00_ X Number of Vehicles 63 $1,134.00_ nx Monthly Base Payment$27.00 X Number of Vehicles 96 $2,592.00 E Quarterly E Base Payment$1.00 X Number of Vehicles 96 $ 96.00 0 Annually Total Rental Payment $3,822.00 El Check E Applicable Sales Tax $ 0.00 0 ACH U) Total Rental Payment with Tax $3,822.00 El Credit Card PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE CUSTOMEI AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL E AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON, EXCEPT AS PROVIDED HEREIN. AUTHORIZMION ompany Full Name(Please Print) G OAY Authorized/swatuve Date Auth ' d Representative of Synovia Solutions,LLC O m r in ei rE L)d0 A h rued Signer7�Printed Titl- ,n jza J�ame i e FPacket Pg. 2203 Synovia Solutions,LLC09.0 Muni Please Return Original Signed Documents to Synovia Sales Administrator Pqqe I RENTAL AGREEMENT TERMS AND CONDITIONS F.45.0 1. OWNERSHIP OF EQUIPMENT. Synovia Solutions, LLC (hereinafter referred to as "Vendor") is the sole owner and titleholder to the Equipment. The Equipment consists of the unit(s),all peripherals,and/or connections and supplies used for installation.This Agreement constitutes a lease or bailment is not a sale or the creation of a security interest.Customer shall not have,or at any time acquire,any right,title or interest in the Equipment,except right to possession and use as provided in this Agreement. 2. RENT.The Customer agrees to pay Vendor the rental payment when due in accordance with the Local Government Prompt Payment Act,F.S.218.7 any payment is more than thirty(30)days late,the Customer agrees to interest rate in accordance with the Local Government Prompt Payment Act.Custoi also agrees to pay Twenty-Five Dollars($25)for each check or ACH that the bank returns for insufficient funds or any other reason.Vendor shall have right to increase the rent upon renewal or extension of this Agreement,but Customer may terminate the Agreement when rates are increased by the Veni Vendor shall notify Customer of the rental increase forty-five(45)days before the expiration of the Initial Term. 3.SYNSURANCE. Vendor warrants to provide to Customer at no cost the following: Automatic quarterly updates with new features,map data,pats and hot fixes;6 months of"bread crumb"data plus 2 years of reporting;Proactive trouble shooting on a weekly basis;hardware script updates twice year;Uptime at 99%or Vendor will provide a credit for one days charge for the entire fleet;Lifetime hardware warranty with replacements;2%spare: u) site with spare replacement within 48 hours;First occurrence fix or Vendor will provide a credit for once days charge for the entire fleet. LO 6.LIABILITY AND INSURANCE.Subject to F.S.768.28,The Customer is responsible for any losses or injuries caused solely by its negligence to the Equipm Subject to F.S.768.28,Customer assumes all risk and liability for the loss or damage to the Equipment or the injury to any person or property of another, CL for all risks and liabilities arising from the use,operation,condition,possession or storage of the Equipment.The Customer promises to keep the Equiprr , fully insured against loss and maintain insurance that protects Vendor from liability for any damage or injury caused by the Equipment or its use. The Customer will submit the required insurance to their liability carrier and have them provide the company with a COI.This Synsurance Agreerr specifically excludes damages or loss due to theft,vandalism,any use outside normal wear and tear,Acts of God,or other circumstances outside control of Synovia. This agreement also excludes loss due to changes to cell phone providers,coverage area changes or other changes to cell phony internet availability. Customer understands and accepts that the hardware devices are carrier specific and any changes to the carrier might results in r performance of the hardware devices. Customer agrees that Synovia is not responsible for any loss or damage due to changes to the cell carrier provii m 7.USE,MAINTENANCE,AND CARE OF EQUIPMENT.The Customer shall be entitled to the absolute right to the use,operation,possession,and control of Equipment during the term of this Agreement, provided Customer is not in default of any provision of this Agreement.The Customer shall assum( obligation and liability with respect to the possession of the Equipment,and for its use and operation during the rental term.Customer agrees to reimbi Vendor in full for all damage to the Equipment arising from any misuse or negligent act by Customer,its employees,or its agents.Except for the instant misuse or negligence, Vendor assumes full responsibility for the performance of the hardware and software and any defective or non-function hardware (except wiring)will be replaced at no cost to the customer, provided the Customer is not in payment default. Customer acknowledges cooperation in the RMA process outlined on the Support page of the Synovia Solutions website. Install Labor is not included. 8. LOCATION OF EQUIPMENT.The Customer will allow Vendor or its agents to inspect the Equipment at any reasonable time where it is located. If Equipment is not being properly maintained in the sole opinion of Vendor,Vendor shall have the right,but not the obligation,to have it repaired or maintai at a service facility at the expense of Customer. 13. RIGHTS TO DATA. Vendor retains the rights to anonymous summary data analysis and to share analysis with 3rd parties.Vendor will not identify Lu data source as being from the Customer nor portray the data in such a manner as to identify the Customer.Customer agrees that Vendor shall owl compilations or analysis of the data created by or for Vendor. From time to time,Vendor may receive data or information requests or subpoenas fi third parties,either as a result of an investigation or pending litigation. Customer hereby consents to Vendor's disclosure of such data or informa requested pursuant to a valid and enforceable document request or subpoena. Customer agrees that it shall not be entitled to notice of such disclo: except as required by applicable state or federal law. 18. INSTALLATION SURCHARGE.The total monthly rental price on this Synsurance Agreement includes one visit(at a mutually agree upon date) by Vendor or its authorized Contractor to install the contracted hardware and peripherals. If Vendor or its assigned Contractor is requested by Custome 00 return after the initial visit to install hardware on vehicles or assets,Customer agrees to pay$750 per Installer per day for Installation services.Installa �y of the contracted hardware and peripherals for the vehicles would be conducted on three sites,Key West Garage,Marathon Garage and Plantation Garage.Installation of the contracted hardware and peripherals for the Generators will be conducted at various locations. 19.IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING ANEW ACCOUNT: To help the government fight the funding of terrorism and me C laundering activities,Federal law requires all financial institutions to obtain,verify and record information that identifies each person who opens an acco What this means for you: When you open an account,we will ask for(i)if you are a legal entity,your name,address,and other information that will a us to identify you; (ii) if you are an individual, your name, address, and date of birth. We may also ask to see your driver's license or other identif documents. 20. COMPARATIVE ANALYSIS. If Customer is utilizing Comparative Analysis,Vendor requires that the Customer meets Vendor's requirements for a curry supported Operating System and a spatially accurate map. Vendor will have final approval in those requirements and specifications. U) T_ Customer Initials Packet Pg. 2204 Synovia Solutions,LLC 09.0 Muni Please Return Original Signed Documents to Synovia Sales Administrator F.45.c Attachment B1 9330 Priority Way West Dr. !i;..",` u Indianapolis, IN 46240 SY'PPhone; 317-2Cb8�1700 qA T Toll Free: 877-796-6842 Fax: 317-208-2202 No: 23 628 } I,. Customer Legal Name Customer Billing Address(if different) U) Monroe County Florida same Address Address 3583 South Roosevelt Bled. City County City County - Key West Monroe - - — -- CL State Zip Cade State Tip Code FL 33040 � Location Contact: Phone Fax Salesperson E Daryl Greenlee i305)292 3452 Peter Nemeth Tax ID# 59-6000749 0 K-12 Z Other Mu icipalPO Number{if applicable}: �. ... E CONTRACT DURATION/NUMBER OF VEHICLE Term of Agreement: Cl 12 Mo. 0 24 Mo. 0 35 Mo. ❑�Mo. � Total Number of Vehicles: 2:343 0 Tax Exempt: Cl No 0 Yes(Attach Certificate) SILVERLII'NING SOFTWARE EQUIPMENT LIST 1 Core Track&Trace Ridership TYPE QTY Comparative Analysis 0 Fuel Card LMU: 100015 2830 103 0 Time and Attendance 0 ELD 100039 3640 187 0 Engine Diagnostics D DVIR Peripheral 100029 1 Button Fob reader and buzzer 187 0 Turn by Turn Navigation 0 Inspection Here Comes The Bus Other: ' Carrier: 0 Synovia 0 Verizon ❑ Sprint d AT&T Installation: 9 Synovia EJ Customer o SPECIAL INSTRUCTIONS:Per Terms and Ccsnditlons of NJPA(Soureewell)Contract 022217-SSL with initial 12-month terns and 4 Two-year extensions. FOBS not Included,sold separately. RATE AND METHOD OF PAYMENT Base Payment 18.00 g Number of Vehicles 103 $1,854,00 0 Monthly o Base Payment 527.00 X Number of Vehicles 187 = $5,0 9.gi7 0 Quarterly Base Payment$1,00 X Number of Vehicles 187 $ 187.00 ❑ Annually E Total Rental Payment $7,090.00 0 Check Applicable Sales Tax $ 0.00 CI ACH Total Rental Payment with Tax $7,090.00 0 Credit Card PLEASE REACT BEFORE SIGNING., THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTER ABOVE, THE CUSTOMER r) AGREES TO ALL TERMS AND CONDMONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON,EXCEPT AS PROVIDED � HEREIN. E AUTHORIZATION Company Fu I dame(Please Print) ,authorized Signature Crate `Aurher ed Ptepresentativ orsynouia 5+tlons,Li-C y Authorized Signer's Printed game Title �,ynotrra Solutfnr�s;11.f trP-t1 f>tilat P3ens�li�Eui'n CJrry,��ratStyn�rt t)r�o,rnrnntsdo 5jrrsnsdrxSc�l�srlrirr�irtfsti°n€un Pu,�e d Packet Pg. 2205 E E cs 75 c E E E E .. E SynavlaSalutlans,LLCv19.0Muni please Return arlglvolS(pgd Documents IaSynavtaSalesAdminlstratar Ad#42 Packet Pg. 2206 F.45.c RENTAL Ai3REEMENT TERMS AND CONDITIONS I.OWNERSHIP OF EQUIPMENT, Synovia Solutions, LLC(hereinafter referred to as"Vendor").is the sole owner and titleholder to the Equipment, The Equipment Consists of the unit($),all peripherals,and/or.connections and supplies used for installation.This Agreement constitutes a lease or baliment and Is not a sale or the creation of a security interest.Customer shall not have,or at any time acquire,any right,title or Interest In the Equipment,except the right to possession and use as provided in this Agreement. 2, RENT.The Customer agrees to pay Vendor the rental payment when due.in.accordance with the Local Government Prompt.Payment Act,Rs,218,70.If any payment is more than thirty(30)days late,the Customer agrees to interest rate In accordance with the Local Government Prompt Payment Art,Customer also agrees to pay Twenty-Five Dollars($25)for each check or ACH that the bank returns forinsufficient funds or any other reason,Vendor shall have the right to increase the rent upon renewal or extension of this Agreement,but Customer may.term3nate the Agreement when rate are Increased by the Vendor. Vendor shall notify Customer of the rental increase forty-five j45)days before the expiratlon of the Initial Terris. E 3,SYNSURANCE. Vendor warrants to provide to Customer at no cost the.following:.Automatic quarterly updates with new features,map data,patches and but axes,6 months of"bread Crumb"data plus 2 years of reporting;Proactive trouble shooting on it weekly basis;.hardware script updates twice per year;Uptime at 99%or Vendor will provide a credit for one days charge for the entire fleet;Lifetime hardware warranty with reptacements,2%spares on LO site with spare replacement within 48 hours;first occurrence fix or Vendor will provide a credit for once days charge for the entire fleet. LO 6.LIABILITY AND INSURANCE.Subject to F.S.768.20,The Customer Is responsible for any losses or injuries caused solely by its negligence to the Equipment Subject to F.5.768,28,Customer assumes all risk and liability for the lass or damage to the Equipment or the injury to any person or property of another,and , for all risks and liabilities arising from the use,operation,condition,possession or storage of the Equipment,The Customer promises to keep the Equipment 9= fully insured against loss and maintain insurance that protects Vendor from liability for any damage or Injury caused by the Equipment or its use. The County is self-insured and will maintain coverage under Its self-irtsured Plan.This Synsurance Agreement specifically excludes damages or loss due to theft,vandalism,any use outside normal wear and tear,Acts of God,or other circumstances outside the control of Synovia.This agreement also excludes loss due to changes to cep phone providers,coverage area changes or other changes to cell phone or.Internet availability. Customer understands and E accepts that the hardware devices are Carrier specific and any changes to the carrier might results In non-performance of the hardware devices. Customer agrees that Synovia is not responsible for any loss or damage due to changes to the cell carrier provider. -- 7,USE,MAINTENANCE,.AND CARE OF EQUIPMENT.The Customer shall be entitled to the absolute right to the use,operation,possession,and control of the 0 Equipment during the term of this Agreement, provided Customer is not in default of any provision of this Agreement.The Customer shall assume ail obligation and llablfity with respect ter the possession of the Equipment,and for its use and operation during the rental term.Customer agrees to reimburse Vendor in full for all damage to the Equipment arising from any misuse or negligent act by Customer,its employees,or fts agents.Except for the Instance.of misuse or negligence,Vendor,assumes full respansibil4 for the performance of the hardware and software and any.defective or non-functioning hardware(except wiring)will be replaced at no cost to the customer,provided the Customer Is not In payment default. Customer acknowledges full � cooperation in the RMA process outlined on the support page of the Synovia Solutions website. Install Labor is not lncluded< a.LOCATION OF EQUIPMENT.The Customer will allow Vendor or its agents to inspect the Equipment at any reasonable time where it Is located.If the equipmentis not being properlymalntained In the sole opinion of Vendor,Vendor shall have the right,but not the obligation,to hoveit repaired or maintained at a service facility.at the expense of Customer. 75 13..BIGHTS TO DATA. Vendor retains the rights to anonymous summary data analysis and to share analysis with 3rd parties.Vendor will not identify the: data source as toeing from the Customer nor portray the data in such a manner as to identify the Customer.Customer agrees that Vendor shall own all. compilations or analysis of the data created by or for Vendor.:From time to time,Vendor may reeelve data or information requests or subpoenas from > 0 third parties,either as a result of an investigation or pending litigation, Customer hereby consents to Vendor's disclosure of such data or information requested pursuant to a valid and enforceable document request or subpoena. Customer agrees that.it shall not be entitled to notice of such disclosure LO except as required by applicable state or federal law, 12,INSTALLATION SURCHARGE.The.total monthly rental price on this 5ynsurance Agreement includes one visit(at a mutually agree upon date)by the Vendor or Its authorized Contractor to install the contracted hardware and peripherals, If Vendor or Its assigned Contractor Is requested by Customer to return after the Initial visit to Install hardware on vehicles or assets,Customer agrees to pay$750 per Installer per day for Installation services.Installation of the contracted hardware and peripherals:for the vehicles would be conducted on three sites,Key West Garage,Marathon Garage and Plantation key Garage.Installation of the contracted hardware and peripherals for the Generators will be conducted at varlotts.locations. 19.IMPORTANT INFORMATION ABOUT PROCEVUR£S FOR OPENING ANEW ACCOUNT,, To help the government fight thefundlng of terrorism and money laundering activities.,Federal law.requires all financial institutions to obtain,verify and record information that Identifies each person who opens an account. What this means for you: When you open an account,we Will ask for(i)if you are a:legal entity,your name,address,and other information that will allow O us to Identify you,(ii)if you are an individual,your name,address,and date of birth, We may also ask to.see your driver's license or other identifying documents.. 20, COMPARAT3VE ANALYSIS, If Customer Is utilizing Comparative Analysis,Vendor requires that the Customer meets Vendor's requirements for a currently E supported Operating System and a spatially accurate map. Vendor will have.final approval in those requirements and specifications. ak Customer Initials- E m synavldsolutfons,LLGvt1,OMani Please Return OrlyfnvlS(ped Do.cunimtsIn Synovia&*rAdministrator pag ry Packet Pg. 2207 F.45.c 0 DATE(M D ) ACCMV CERTIFICATE OF LIABILITY INSURANCE 111012020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS I TS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE S NOT AFFIRMATIVELY OR NE ATIVELY AMEND, EXTEND R ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES OTCONSTITUTE A CONTRACT BETWEEN THE ISSUING I S ( ), AUTHORIZED REPRESENTATIVE PRODUCER,AND THE CERTIFICATE L . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ie )must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement a this certificate does not confer ri to the certificate holder In lieu of such endarsementl6l. PRODUCER AC Woodruff-Sawyer&Co. P E PAX E 50 California Street, Floor 12 EL 15-391-2141 0 415-99- 23 San Francisco CA 94111 U) ISU R S AFFORDING COVERAGE C INSURERA:Chubb Indemnity Insurance Corroanv 12777 In LL INSURED CALACOR•01 INSURER :Great Northern Insurance Company 20303 Syovi Solutions LC a subsidiary of alAmCorpINSURER c:Federal InsuranceCompany., 021 , 15635 Alton Parkway, Suite 250 INSURER D Irvine CA 92618 INSURER E: INSURER F COVERAGES IC TE NUMBER:1353 0955 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, y EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. O I SR E OF INSURANCE ADDL SUORMpa P UCY NUM ER MPO DY EPF MPO Y EXP UNITS LTR B X COMMERCIAL GE £ L LIABILITY Y 36061664 121=19 1211f2020 EACH OCCURRENCE 51,000.000 RENTED- CLAIM&MADE L±J OCCUR r , $300,000 ED EXP An one 310,000 ` PERSONAL PERSONAL&ADV INJURY $1,000.000 GEML AGGREGATE LIMITAPPLIESPER. GENERAL AGGREGATE s2,000,000 X POLICY PRO' LOG PRODUCTS-COMWOPAGG $2,000.000 JECT OTHER: 5 C AUTOMOBILE LIABILITY CO 73612368 1211/2019 1211/2020 MBINED SINGLE LIMIT $1 000 000 nr X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED 0 AUTOS ONLY AUTOS BODILY INJURY(Per a 'snt) s O HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY JpAr amidgrit, S C X UMBRELLA U OCCUR 78191327 12 I12019 1 J112020 EACH OCCURRENcS $5,000 000 EXCESS �,CLAIMS-MADE AGGREGATE $5,000.000 DED I X I RETENTIONS $ A WORKERS COMPENSATION 71771545 121112019 1211/2020 X PER OTH- DFMPLOYERS'LIABILITY ARYPROPRICTORIPARTNEWEXECUTIVE Y 1 N NIA E.L.EACH ACCIDENT $1,000 000 M OFFICE BEREXCLUDEo7Li (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1.000=0 It describe r ,a DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000.000 O E DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACO O 101,Additional Remarks Schedule,may be attached irmors space Is requf ) Certificate holder is Induded as an Additional Insured with respect to General Liability and Auto Liability if required by written contract. E APRg MENT A1�F CERTIFICATE L CANCELLATION c� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ° THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED I ACCORDANCE WITH THE POLICY PROVISIONS, Monroe County Board of County Commissioners 1111 12th St Suite 405 AUTHORIZED REPRESENTATIVE Key West FL 33040 1938-2015 ACORD CORPORATION. ll rights reserved. ACORD 2 (201610 ) The ACORD name and logo are registered marks of ACORD Packet Pg. 2208 F.45.c DATE(M ID ) ACC>RV CERTIFICATE OF LIABILITY INSURANCE lkkl� 311 12020 THIS CERTIFICATE IS ISSUED S A MATTER OF INFORMATION ONL AND CONFERS I HTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE ES NOT AFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED Y THE POLICIES BELOW. THIS CERTIFICATE INSURANCE NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING I S E (S), AUTHORIZED REPRESENTATIVE PRODUCER,AND THE CERTIFICATE HOL . IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the olicy(les)must have ADDITIONAL INSURED rovisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement o this certificate does not confer rights to the certificate holder In lieu of such endorsement sL PRODUCER T Jessica Olson U) Woodruff-Sawyer&C . PHONE 4i5- 644 F C 0 California St et, Floor 1 E-MAIL San Francisco CA 94111lolson@woodruffsgner.com INSURERS AFFORDING COVERAGE NAIL d INSURER :Columbia Casualty Company 117 INSURED CALACOR-0 tNSURERa: ynovia Solutions LLC a subsidiary of CaLArnp Corp- INSURERc: 15635 Alton Parkway, Suite 250 INSURER o: Irvine CA 92618 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:1 31 5267 REVISION THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS r� CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, y EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN TSR ADDLTYPE OF INSURANCE Ion iffla SU R POLICY NUMBER POLICY EPP MP Y EAP LIMITS LR COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S CLAIMS-MADE F—DCUR -PRE ISESIE1 12=3no) $ MED EXP JAnyone e S U PERSONAL&ADV INJURY 5 x GENI AGGREGATE LIMITAPPLIESPER. GENERAL A REGATE 5 > POLICY ECLOC PRODUCTS JT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT SEEG im-81 ma— a AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) S O AUTOS ONLY AUTOS C: HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY r S UMBRE a _LJOCCUR EACH OCCURRENCE S EXCESS LIARCLAIMS• E AGGREGATE S QED RETENTION S WORKERS COMPENSATION PER QTH= AND EMPLOYERS'LIABILITY YINi 67 ANYPROPRIET4 TNEWEXECUTIVE N1A E.L.EACH ACCIDENT S rC OFFICE BEREXCLUDED? ;Mandatory In NH} E.L DISEASE-EA EMPLOYEE It yes,describe under a+ DESCRIPTION OF OPERATIONS below E.L.DISEASE- LICY LIMIT S O A Errors A OmfssionstCyberUabiliy 596636609 12JI12019 121112020 Per ClaWAggragate $10,000,000 ' E DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES IACORD 101,Additional Remarks Schedule,may be attached If more space Is requiradl a+ I t, U) 1te J E ZiiiTIFIC Ti HOLDER CANCELLATION c� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners 3583 . Roosevelt Boulevard AUTHORIZED REP ESENTATIVE Key West FL 33040 198 -2 15 ACORD CORPORATION. ll rights reserved. ACORD 2 (2 1 1©3) The ACORD name and logo are registered mars of ACORD Packet Pg. 2209 F.45.d ° ' Kevin Madok, CPA `• f the Circuit Court& Cam troller—Monroe County, Florida • � Clerk o e p t]I DATE: July 22, 2020 TO: Roy Sancliez, Director U) Fleet Management U) Tapia Stougbt.on I:xccutive Administrator, Fleet CL FROM: Pamela G. Hancock, D.C. SUBJECT: July 1.5 13UCC Meeting E Attached is an electronic copy of tlic follovNing item for your liandling: 0 C35 2'Alnen(lment to Agreementwitli Synovia Solutions, 11,C, for GPS based transportation management software services, to exercise the first renewal term retroactive to June 6, 2020, and to combine the two previous montlily compensation amounts into one monthly payment of$10,912,00. 0 Should you have any questions please leel free to contact me at (305) 292-3550. E N U) 0 0 0 0 U 0 0 0 0 E c� cc: County Attoi-ney Finance File KEY WEST MARATHON PLANTATION KEY PKIROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Rorida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305 Packet Pg. 2210 F.45.d Second Amendment to Agreement for GPS BASED TRANSPORTATION MANAGEMENT SOFTWARE SERVICES This Second Amendment to the Agreement dated June 6, 2019,as amended, is made and entered into this 15"'day of July, 2020,by and between Monroe County,a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Ivey West, Florida 33040, its successors and assigns,hereinafter referred to as"COUNTY,"through the Monroe County Board of County Commissioners("BOCC"), AND E Synovia Solutions, LLC, a Foreign Limited Liability Company of the State of Florida, E whose addr4ess is 9330 Priority Way West Drive, Indianapolis, Indiana 46240, its successors and assigns, hereinafter referred to as"SNYOVIA"or"CONTRACTOR", o W n NESSETH: WHEREAS,COUNTY and CONTRACTOR entered into an Agreement on June 6, 2019, to acquire GPS based transportation management software services for the COUNTY'S Fleet Department (`Original Agreement"), which was for an initial one year term beginning June 6, 2019, and terminating on June 5,2020; and N U) WHEREAS, COUNTY and CONTRACTOR entered into an Amendment to Agreement on December 11, 2019 ("Amendment"), in which additional Fleet Vehicles and equipment was added to the GPS based transportation management software,with an amended Scope of Services o 12 as shown in Revised Attachment A to the Amendment, and increased the compensation due to CONTRACTOR as outlined on the Attachments B and B 1 to the Amendment; and WHEREAS, on May 20, 2020, the BOCC ratified the Amendment dated December 11, 2019, as Attachment B had inadvertently been omitted from the initial Amendment, and the 0 Amendment as ratified, included all referenced Attachments; and 0 0 e WHEREAS, CONTRACTOR has provided GPS based transportation management o software services, including but not limited to Project Management, Hardware Activation & e Configuration, Hardware Shipping & installation & Testing, Hardware Warranty, Server Setup with Software, SAAS Software, System Hosting in Synovia Cloud, System Security & Off-Site Backups, Unlimited Users (Staff), Unlimited User Access (2417/365), Unlimited Customer Support (27171365), Unlimited Software Updates & Enhancements, Unlimited Verixon Cell Service, Unlimited User Training, (On-Line, Instructor Led), Live Spare Hardware with Every Order, Remote Access, Fleet Analyst Assistance Single Point of Contact, which services shall collectively be referred to as the"Project"; l Packet Pg. 2211 F.45.d WHEREAS, the GPS based transportation management software services under the Original Agreement, and the Amendment, as ratified, both utilize cooperative purchasing and pricing under a competitively bid solicitation by Sourcewell, a unit of government created under Minnesota Law,for Fleet Management and Related Technology Solutions(contract#022217-SSL; effective 6.f 1117 to 6.'1/21);and WHEREAS, the COUNTY desires to renew the Original Agreement, as amended, and to combine the two(2)monthly compensation amounts paid to CONTRACTOR into one(1)monthly total compensation amount; and WHEREAS,the parties have found the Agreement to be mutually beneficial;and WHEREAS, the parties desire to amend the Original Agreement,as amended; NOW,THEREFORE, in consideration of the mutual promises,covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged,COUNTY and CONTRACTOR agree as follows- 1. In accordance with ARTICLE VII, COMPENSATION and TERM, Paragraph E 7.4.1,TERM OF AGREEMENT,the COUNTY hereby exercises its option to renew the Original Agreement for the first of four(4)two-year extensions. This renewal shall be retroactive to June 6, 2020,and will terminate on June 5,2022, unless terminated earlier tinder another paragraph of cN the Original Agreement. 2. The COUNTY has paid the CONTRACTOR for its services performed as provided in the Original Agreement and Amendment based on the hourly rates or test rates as outlined in 0 Attachment B and Attachment B I as exhibits to the ratified Amendment. The parties desire to combine the compensation amounts of the two (2) phases of work into one (1) total monthly compensation amount. 3. The COUNTY shall pay the CONTRACTOR monthly in current funds for the CONTRACTOR'S performance of the Original Agreement,as amended,based on the hourly rates U or test rates outlined in Attachment C,and made a part hereof. The Total Estimated Not to Exceed 0 Amount of One Hundred Thirty Thousand Nine Hundred Forty-four and 001100 ($130,944.00) 0 Dollars annually will apply to this Agreement. 4. In all other respects,the terms and conditions as set forth in the Original Agreement dated June 6, 2019, as amended, shall remain in full force and effect. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) 2 Packet Pg. 2212 F.45.d IN WITNESS WHEREOF, each Party has caused this Second Amendment to Agreement to be executed by its duly authorized qpr mentative on the day and year first above written. BOARD OF COUNTY COMMISSIONERS VIN MADOK,CLERK OF MONROE COU Y, R ]A By; �- �e..wr.• c a+ kAnDeputy Citric irmsn N .:� -n E CONTRACTOR: r SYNOVIA SOLUTIONS,LLC o o tiGVW 00UN Y ATFORNM OFFICE 0 Prrl�:r � e� �8 rD � _ GATE: C Title:, P 4� Ch.PE STATE OF: 4-�Oi4 CN COUNTY OR 0 Subscribed and sworn to (or affirmed)before me,by meams of Wphysical presem m or L7 0 �r� online notarization, on this„ �6�i -- day of �--� - - �,2020 by - (name of afrmt). +She is personally known 0 to me or has produced a (type of identification) as 0 identification. e0TARY PUBLIC (SEAL) My Commission Expires: •GG ►McU 00WOEU NvSur Pubk•CsWkmim Cowv Conroisiiaa#21173 € Cofiai. Nor 2.2C20 Packet Pg. 2213 F.45.d Government 0 Sr1�V1 9330 Priority Way West give Agreement y Indianapolis,IN 46240 Phone: 317-208-1700 Amendment Don't Ask.Know. Toll Free: I-877-796-6842 5YH q: 46473 Fax; 317-208-2202 ATTAC1ilaIEHT C Amends SYN 4: 21197 Customer Legal Name Customer Billing Address(If different) Monroe County Florida Sarre Address Address 3S83 South Roosevelt Blvd U) City County City County Key West Monroe State Zip Code State Zip Code in FL 33040 _ __ _ CL Location Contact: Phone Fax Salesperson Da 1 Greenlee 305 Peter Nemeth Tax ID# K-12 X Other Municipal PO Number(if applicable) E PO Number(if applicable): PO Expiration Date: CONTRACT DURATION NUMBER OF VEHICLES Term of Agreement_ 0 36 Me. ❑48 Mo. ❑60 Mo. ®24_ Mo. Total Nutaber of VehiCIM T449 > Tax 8faem C]No 0 Yes Attach Certificate 0 SOFTWARE LICENSES EQtnPMENT LIST TYPE Q7Y ® Core Track&Trace LJ Ridership LMU: 3640 283 Comparative Analysis Navlgatian 2830 166 ® Time and Attendance Here Comes the Bus Peripheral: I button reader 283 btl Pnoinr r)i$ nDStiC5 LLD Fuel Card �" DVIR Other: CN Installation:N/A 0 Synovia Laitomer Carrier, ® Synovia rixon rint LAI&T SPECIAL INSTRUCTIONS: This Amendment,effective June 6,2020,renews Synovia Government Agreement No.21197 and g the Monroe County Board of County Commissioners Agreement For GPS Based Transportation Management Software Services dated June 6,2019 and any and all amendments thereto.Fleet Management and Related Technology Solutions i 0n Sourcewell contract#022217-SSL terms and pricing apply. 2 RATE AND METHOD OF PAYMENT 0 a Base Payment$_10.00 X Number of Vehicles_166_= $21988.00—W a Monthly Base Payment$ 27.00 X Number of Vehicles_2B3�= $7,641.00_ LI Quarterly Base Payment$_1.00 . . ... ... X Number of Vehicles 283 _ $283.00 0 Annually Total Rental Payment $10,912.00 © Check U 0 Applicable Sales Tax S_NJA_T 0 ACH 0 Total Monthly Rental Payment $10,912.60-_ ClCredit Card 0 PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT L15TED ABOVE. THE CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY E REASON,EXCEPT AS PROVIDED HEREIN. AUTHORIZATION Company Full Name{Please Pntu} MONROE COUNTY Authorized Signature Fate Authorized Representative of Synovia Solutions.LLC [late Authorized Signets Printed Name Titte Printed Name Title Packet Pg. 2214 F.45.d SATE pedoorrrYYi ACCM►ve CERTIFICATE ❑F LIABILITY INSURANCE 1110l202fl THIS CERTIFICATE 18 ISSUED AS A IAATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWMN T14E ISSUING INSURER[SI,AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certMeste holder Is an ADDITIONAL INSURED,the pollcy[ies)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this ear tifleats does not confer rights to the certiRcate holder In lieu of Such endorsement e. PRDOUCM Woodruff-Swvyer&Co, PHONE PAx 5fl Califomia Street,Floor 12 415 391-2141 415-989.9923 San Fra nasoo CA 94111 AFFDRDWOGO'VERAO RAICt 0181,11010t ■:Chubb Indemnft Insurarlre CoMpEy 12777 Ms CALACOR4 w eR■:Great Ng them 2D303 Solutionsns dCL a subsidiary of CalArnp Corp rance Company 20201 15635 Alton Parkway,Suite 250 Baum 0: Irvine CA 92618 awuma. � rIaII r COVERAGES CERTWICATE NUMBER:1353440955 REMIION NU M13ER: � THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS E CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALI.THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIO CLAIMS. _ MBR LtRTYP%OFW9UR"Ca AVOL POLICY NUMBER �P Lonnie a X COMMERCIALGO&RALL1Aa1LM Y 36061664 121112019 12r112Q20 pjr,CHOCCURREMCE e1.ODD,DDD CLAIM&MADE ED OCCUR 300,000 � PERSONAL i ADV INJURY S 1.000.0DO GENT AGGREGATE LIMB APPLIES PER. GEJTERAL AGGREGIATE S 2.000.000 PA1VnrOMOKKEL"KSrY POLICY JJrCT1:1 LOC PRODUCTS-COMMPAOO 62000,000 R OTH 3 C 73612368 101r2D 19 170=20 DINED SIWAE LIMIT 51,000,00D E x ANY AUTO BODILY INJURY(Par Prnen) S awNED SCHEDULED BODILY INJURY lPar aeadent) S 14 AUTOS ONLY AUTOS HIRED NOIFOWNEO FAO R7Y MMAGE = a AUTOS ONLY AUTOS ONLY U) s � C X UMBRELLA UA6 x 7a191327 121112DI9 17111202D E OCCUR EACH OCCURRENCE S S.DOD,000 0 EXCM WAS CLAWSM�WE AGGREGATE S E,OOOODO oED I x I RETENTION 5 A WORKERS COMPER7ATION 71771545 12JI12019 121112Q20 X R AND MIRLMORT LIABILITY ❑YN I A 0TOUPAElIECUTIV El.EACH ACCIDENT .00AHYPRDPW£ OFFICERANEAIBEREXCLUOE07 lwY M HFII E.L.DISEASE•EA EMPLOYE S 1.000.000 Ir yyeaaa dpPflba ra<a!r DESCRIPTION OF OPERATID levy El.DISEASE-POLICY LIMIT 51.DVQ.000 O U DEBDWMM OF OPERATIONS I LOCATI0048I VQ ICLES tACORD 1e1,AdelftnN Kworks ecMduk.mar be atladwd empty spay Is nquWW1 Certificate holder is Included as an Additional Insured with respect to General Liability and Auto Liability If required by written contract. O 0 O AP W i Z CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners 1111 12th St suite 408 AV"CRLUID REPRP-SENTATM Key West FL 330411 0 19 88-2 015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and[ago are raglslared marks of ACORD Packet Pg. 2215 F.45.d ACC>R& CERTIFICATE OF LIABILITY INSURANCE °""`""'°°"""' 311 OM20 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURIEO,the pollcy(les)trust have ADDITIONAL INSURED provislam or be endorsed. If SUBROGATION IS WAIVED,subject to the turns and condHlons of the policy,certain policies may require an endorsement. A statement On this certificate does not confer rl hte to the certificate holder In lieu of such andorsemen a. rRoaucut Jessica Olson WDDdRlff-Sawyer&Co. E FAX U) 50 California Street,Floor 12 415-399454 8 F San Francisco CA 94111 A0011558i lolsonftoodruftawyer.corn INSUREMI AFFORDING COVERAGE NAIL d U) IT ur&RA;Columbia Ca5uaRy Company 31127 MURED CALAGOR-01 aifURERS Synovia SollullOns LLC UOL a subsidiary of CalAmp Corp. 15635 Allon Parkway,Suite 250 euuR:aa Irvine CA 92618 l UUR I sou COVERAGES CERTIFICATE NUMBER:1843195257 REVISION NUMBER: C THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDMON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ LTR TYPEOFMURANCE POIJCYHUMaER M LAM ,0 C>dMMERC/ALQBlIERALLI LTTT EACH OCCUWMNCE S C CL/UMS-M QE 0 OCCUR PREMMS Me amrratmal MED FJCP deM arNGn fi PERSONAL&ADV IIIURY I GENT AGGREGATE LMNITAPPLIES PER. GEHERAI.AGGRECaATE I HPOY❑JJEC LIC F�I" PRODUCTS•COMPIOP AGO S OTHEFL S AUTOMOBILELLAKILI'ly S ANY AUTO BODILY INJURY(Par Porn) S OWNED SCHEDULED AUTO,ONLY AUTOS ]BODILY INJURY(Per asxilda+si S C+I HIRED NON-OWNED FROPERI"f DAMAGE AUTOS ONLY AUTOS ONLY s U) S 9= 0 UMBRELLA LIAR OCCUR I EACH OCCURRENCE I EXCESSUAe HCLAR45-MOWE AGCIREGATE S 6 0E>7 RETENTION 5 W DRRER5 C0141'E145ATION I VFTI"" AND KIRWYERC LUMMITY YIN ,> ANYPROPRIETOWlPARTNERIEIIECUr1VE E3 NIA E.L H ACCIDENT S OFFICERIMEMIM EXCLUDED? (M-dolwy h NH) 111 IN SEA,E•EA EMPLOYE S tt�ru demo s?»ur der DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT S A Erma i OmMmiM&ICybv INmelry 58B636b04 12JI12019 1211r2D20 Par CI6kW A9p @gM I10,0m.000 0 L) DESCRIPTION OF OPERATIOW 1 LOCATIONS 1 VEH"U(ACORD IaI,AddWorwal Ranamka Sehrdlde,may fk aMMW Mman apace It mpA dl 0 0 ! wow CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF TILE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCGRDARCE WITH THE POLICY PROVISIONS. Man roe County Board of County Commissioners 3583 S.Roosevelt Boulevard AUTHORIZ 0REPRESEHTATNEi Key West FL 33040 Q 1988•2015 ACORD CORPORATION. All rights reserved. ACORD 25(201SM3) The ACORD name and logo are registered marks of ACORD Packet Pg. 2216