Item I3 1.3
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
November 15, 2022
Agenda Item Number: I.3
Agenda Item Summary #11276
BULK ITEM: Yes DEPARTMENT: County Land Acquisition and Land
Management
TIME APPROXIMATE: STAFF CONTACT: Cynthia Guerra(305) 289-2588
9:15 A.M.
AGENDA ITEM WORDING: Approval of Amendment One to the Agreement between Monroe
County and Tetra Tech, Inc., extending the end date of the term to November 16, 2023, for the
CDBG-DR Voluntary Home Buyout Program funded through Community Development Block
Grant-Disaster Recovery (CDBG-DR) funds.
ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida
Keys on September 10, 2017, causing destruction or major damage to over 4000 homes.
Subsequently, the Department of Economic Opportunity (DEO) developed a Community
Development Block Grant - Disaster Recovery (CDBG-DR) Action Plan that included a Voluntary
Home Buyout Program (VHBP). The intent of the VHBP is to acquire properties that are in high-
risk flood areas to help relocate residents to areas of lower flood hazard risk, and to reduce the
impact of future flood related disasters. On March 13, 2020, Monroe County received the VHBP
Subrecipient Agreement(SA) detailing a $15 Million award and the program requirements. The SA
was approved by the Board of County Commissioners (BOCC) on May 20, 2020, and fully executed
on June 4, 2020. Due to statewide implementation delays, the SA has been extended to June 4,
2023, through DEO and BOCC approved amendments.
To administer the program in Monroe County, and to ensure compliance with the grant requirements
per DEO, the BOCC authorized staff to contract with vendors for program implementation. On May
20, 2020 the BOCC approved the release of a Request for Proposal to competitively bid for a vendor
for Environmental and Historical Review Services. The Selection Committee met on August 14,
2020 and Tetra Tech, Inc. was the highest ranked firm. On September 16, 2020 the BOCC approved
staff to negotiate with the highest ranked respondent.
The Agreement for Environmental and Historical Review Services (Agreement) was approved by
the BOCC on November 17, 2020. Activities under the Agreement include providing environmental
and historical review of parcels being acquired under the VHBP. Because of the SA extension
through June 2023, staff is seeking to amend this vendor Agreement to ensure that the vendor-
provided environmental and historical review services will be available for the duration of the
Packet Pg. 2235
1.3
program. The proposed amendment is for an extension of the Agreement's Term to November 16,
2023. The Agreement spending cap is $180,000 and the spending cap is not being modified in the
proposed amendment.
All other terms and conditions of the Agreement remain in effect.
PREVIOUS RELEVANT BOCC ACTION:
On July 22, 2019, the BOCC approved the CDBG-DR VHBP grant application to DEO (Agenda
Item B.1).
On May 20, 2020, the BOCC approved Resolution 150-2020 allowing the county to execute the
CDBG-DR VHBP Subrecipient Agreement with DEO (Agenda Item D.2).
On September 16, 2020, the BOCC approved staff to negotiate the Agreement for Environmental
and Historical Review Services with Tetra Tech, Inc., (Agenda Item D.1).
On November 17, 2020, the BOCC approved the Agreement for Environmental and Historical
Review Services with Tetra Tech, Inc., (Agenda Item G.2).
On March 17, 2021, the BOCC approved Amendment One to the CDBG-DR Subrecipient
Agreement(Agenda Item DA).
On January 21, 2022, the BOCC approved Amendment Two to the CDBG-DR Subrecipient
Agreement(Agenda Item G.5).
CONTRACT/AGREEMENT CHANGES:
Amendent No. 1 to Agreement for Environmental and Historical Review Services
STAFF RECOMMENDATION: APPROVAL.
DOCUMENTATION:
Environmental and Historical Services - fully executed contract
VHBP EnvHist Agreement Amendment One_CAO-vendor signed
FINANCIAL IMPACT:
Effective Date: Effective upon execution by Monroe County and DEO
Expiration Date: November 16, 2023
Total Dollar Value of Contract: $180,000
Total Cost to County: $0
Current Year Portion: NA
Budgeted: No
Source of Funds: CDBG-DR Voluntary Home Buyout Program
CPI: NA
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1.3
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: NA
Revenue Producing: NA If yes, amount:
Grant: $ 15 Million CDBG-DR Voluntary Home Buyout Program Grant
County Match: $ 0
Insurance Required: NA
Additional Details: NA
REVIEWED BY:
Christine Hurley Completed 10/24/2022 2:45 PM
James Molenaar Completed 10/25/2022 11:09 AM
Purchasing Completed 10/25/2022 11:18 AM
Budget and Finance Completed 10/25/2022 11:41 AM
Risk Management Completed 10/25/2022 1:18 PM
Lindsey Ballard Completed 10/25/2022 1:43 PM
Board of County Commissioners Pending 11/15/2022 9:00 AM
Packet Pg. 2237
1.3.b
AMENDMENT ONE TO
AGREEMENT FOR ENVIRONMENTAL AND HISTORICAL REVIEW SERVICES
BETWEEN MONROE COUNTY AND TETRA TECH INC.
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This Amendment("Amendment One") is made and entered into this 15th day of November, 2022 by W
and between MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, 0
whose address is 1100 Simonton Street, Key West, Florida, 33040, thorough the Monroe County
Board of County Commissioners ("BOCC"),
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AND
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Tetra Tech, Inc. a Corporation of the State of Delaware whose address is 2301 Lucien Way, Suite
120, Maitland, Florida, 32751, its successors and assigns, hereinafter referred to as
"CONTRACTOR" or"CONSULTANT."
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WITNESSETH:
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WHEREAS, the Agreement for Environmental and Historical Review Services
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("AGREEMENT") between Tetra Tech, Inc. and the COUNTY was entered into the 17th day of
November 2020; C,
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NOW THEREFORE, in consideration of the mutual promises contained herein, the a
AGREEMENT is amended as follows: U,
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Section 1. Recitals and Legislative Intent. The Foregoing recitals, findings of fact, and
statements of legislative intent are true and correct and are hereby incorporated as if fully stated
herein.
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Section 2. The AGREEMENT is amended as follows:
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Article 1, Paragraph 1.1.9 The effective date of this AGREEMENT shall be November
17, 2020, with an original term date of November 16, 2022. The COUNTY is extending this
AGREEMENT for an additional two (2) years at the same terms and conditions. The new
termination date is November 16,2024. The COUNTY shall have the option of extending the
AGREEMENT in one-year increments for up to two (2) years at the same terms and 0
conditions with approval of the COUNTY's governing board. Such extension( s) shall be in 2
the form of a written Amendment to the AGREEMENT and shall be executed by both parties
The remainder of the terms and conditions of the AGREEMENT remain unchanged by this
Amendment, and continue in full force and effect.
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Page 1 of 2
Packet Pg. 2238
1.3.b
IN WITNESS WHEREOF, each parry caused this Amendment to the Agreement to be u
executed by its duly authorized representative. C
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(SEAL) BOARD OF COUNTY I-
COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA u
By: By:
As Deputy Clerk David Rice, Mayor 0
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Date: d
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
James D. Molenaar Digitallysignedby James D.Molenaar E
Date:2022.10.17 10:09:48-04'00'
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CONTRACTOR JAMES MOLENAAR 0
ASSISTANT COUNTY ATTORNEY >
By. _ Date: 1.. �:JCT022CL
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Jonathan Burgiel
Title: Business Unit President
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STATE OF: Florida 0
COUNTY OF: Orange
Subscribed and sworn to(or affirmed)before me,by means of® U
physical presence or ❑ online notarization, on asp
October 17,2022 (date)by
Jonathan Burgiel (name of affiant). He/She is
personally known to me or has produced
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. + Kevin Madok, CPA
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• +}# Clerk of the Circuit CourtComptroller Nl r u lorida
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DATE.. November 24, 2020
TOO Helene Wetherington, Director
Focal Ili atcr Recovery Department
ATTI : Cynthia Guerra, P rin ipal Biologist
FROM: Pamela Hancoac.
SUBJECT-. November 17'hBOCC Meetings
Attached is mi electronic copy offliefollowing i tein for your luandli n :
n tract gift i tl ie l iW to st ranked re spond nt Tetra Tecl i, I tic. for En vironm e u tal
and Hist ri al Review ScrWes for the Voltiutart'Horne Hoine Buyout Prom funded dirougli
Community Developinent Block y it-I isast r Recovery funds v6di no local matcl i requirement.
l tour ld you liave any questions, please 1'eel1 re a to contact me at (305) 292-35
M. County ttom
Finance
File
KEY WEST T MARATHON N PLANTATION KEY PI/ROTH BUILDING
500 WhRehead Street 3117 Dverseas Highway 8W2O Overseas Highway 50 High Point Ltd
Kay Wit,Florida 33040 Marathon,Flodda 33050 Plantation Key,Florida 33070 Plantation Key,FI on6da 3W 70
Q - 94-4 41 30 - 89-6o 7 30 -8 -7145 30 -3 -7145
AGREEMENT FOR
Environmental & Historical Review Services
This Agreement ("Agreement") made and entered into this 17 1h day of November, 2020 by
and between Monroe County, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred
to as "COUNTY," through the Monroe County Board of County Commissioners ("BOCC"),
AND
Tetra Tech, Inc. a Corporation of the State of Delaware, whose address is 2301 Lucien Way,
Suite 120 Maitland, Florida 32751 its successors and assigns, hereinafter referred to as
"CONTRACTOR" or "CONSULTANT",
WITNESSETH:
WHEREAS, COUNTY desires to employ the professional services of CONTRACTOR
for Environmental and Historical Review Services for the Community Development Block
Grant- (CDBG) Disaster Recovery (DR) Voluntary Home Buyout Program (VHBP) and other
local, state, federal grant funded program; and
WHEREAS, CONSULTANT has agreed to provide professional services which shall
include but not be limited to providing Environmental and Historical Review Services for the
CDBG-DR VHBP and other local, state, federal grant funded program, which services shall
collectively be referred to as the "Project";
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency of
which is hereby acknowledged, COUNTY and CONSULTANT agree as follows:
FORM OF AGREEMENT
ARTICLE 1
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, CONSULTANT makes the following express representations
and warranties to the COUNTY:
1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other
authorizations necessary to act as CONSULTANT for the Project until the
CONSULTANT'S duties hereunder have been fully satisfied;
1.1.2 The CONSULTANT has become familiar with the Project, Project site and the local
conditions under which the work is to be completed;
1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in
such a manner that they shall be accurate, coordinated and adequate for use in
verifying work completed by CONSULTANT and associated costs and shall be in
conformity and comply with all applicable law, codes and regulations. The
CONSULTANT warrants that the documents prepared as a part of this Agreement will
be adequate and sufficient to document costs in a manner that is acceptable for
reimbursement by government agencies, therefore eliminating any additional cost due
to missing or incorrect information;
1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with
regards to his performance and those directly under his employ.
1.1.5 The CONSULTANT shall document its progress in performing its work under this
Agreement and report its progress to the County on a monthly basis or upon request
by the County. The monthly reports will include current status and progress and the
expenditure of funds to date. The County will report the Contractor's progress to DECK
in accordance with the Federally-Funded CDBG-DR Voluntary Home Buyout Program
Subrecipient Agreement.
1.1.6 The CONSULTANT'S services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly progress of the Project. In providing all
services pursuant to this agreement, the CONSULTANT shall abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating the provisions of such
services, including those now in effect and hereinafter adopted. Any violation of said
statutes, ordinances, rules and regulations shall constitute a material breach of this
agreement and shall entitle the Board to terminate this contract immediately upon
delivery of written notice of termination to the CONSULTANT.
1.1.7 At all times and for all purposes under this agreement the CONSULTANT is an
independent contractor and not an employee of the Board of County Commissioners
for Monroe County or the State of Florida. No statement contained in this agreement
shall be construed so as to find the CONSULTANT or any of his/her employees,
contractors, servants, or agents to be employees of the Board of County
Commissioners for Monroe County or the State of Florida.
1.1.8 The CONSULTANT shall not discriminate against any person on the basis of race,
creed, color, national origin, sex, age, or any other characteristic or aspect which is not
job related, in its recruiting, hiring, promoting, terminating, or any other area affecting
employment under this agreement or with the provision of services or goods under this
agreement.
1.1.9 The effective date of this AGREEMENT shall be November 17, 2020. The term of
the AGREEMENT shall be for a two-year period, unless otherwise terminated as
provided herein. The COUNTY shall have the option of extending the AGREEMENT in
one-year increments for up to two (2) years at the same terms and conditions with
approval of the COUNTY'S governing board. Such extension(s) shall be in the form of
a written Amendment to the AGREEMENT and shall be executed by both parties.
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ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT'S Scope of Basic Services consists of those described in Attachment A. The
CONSULTANT will perform for the COUNTY services as described in the individual Task
orders in accordance with the requirements outlined in the Agreement and the specific Task
Order. The Board of County Commissioners hereby authorizes the County Administrator or
his designee to execute Task Orders on behalf of the COUNTY.
Specific services will be performed pursuant to individual task orders issued by the County
and agree to by the CONSULTANT. Task Order will contain the specific scope of work, time
schedule, any changes and payment conditions, and additional terms and conditions that are
applicable to such Task Orders.
Execution of a Task Order by the COUNTY and the CONSULTANT constitutes the COUNTY'S
written authorization to CONSULTANT to proceed with the services described in the Task
Order. The terms and conditions of this Agreement shall apply to each Task Order, except to
the extent expressly modified. When a Task Order is to modify a provision of this Agreement,
the Article of this Agreement to be modified will be specifically reference in the Task Order and
the modification shall be precisely described.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
The CONSULTANT shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its
subcontractors, or both.
2.3 NOTICE REQUIREMENT
All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this agreement
shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified
mail, return receipt requested, to the following:
Cynthia Guerra
Monroe County Acquisitions Manager
102050 Overseas Highway
Key Largo, Florida 33037
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
1100 Simonton Street, Room 2-205
Key West, Florida 33040
For the CONSULTANT:
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Betty Kamara
Tetra Tech, Inc.
2301 Lucien Way, Suite 120,
Maitland, FL 32751
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ARTICLE III
ADDITIONAL SERVICES
3.1 The services described in this Article III may be provided by the CONSULTANT (which
are set forth below for example purposes only) and are not included in Basic Services.
If requested by the COUNTY they shall be paid for as an addition to the compensation
paid for the Basic Services but should be in accordance with the agreed upon rates
and only if approved by the COUNTY before commencement.
A. Providing services of CONSULTANT for other than the previously listed scope of work
for the Project provided as a part of Basic Services.
B. Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted Historical and
Environmental Review Services.
C. Providing representation before public bodies in connection with the Project, upon
approval by COUNTY.
If Additional Services are required, such as those listed above, the COUNTY shall issue a
letter requesting and describing the requested services to the CONSULTANT. The
CONSULTANT shall respond with a fee proposal to perform the requested services. Only
after receiving an amendment to the Agreement and a notice to proceed from the
COUNTY, shall the CONSULTANT proceed with the Additional Services.
ARTICLE IV
COUNTY'S RESPONSIBILITIES
4.1 The COUNTY shall provide full information regarding requirements for the Project
including physical location of work and any available maps.
4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with
respect to the Project. The COUNTY or its representative shall render decisions in a
timely manner pertaining to documents submitted by the CONSULTANT in order to
avoid unreasonable delay in the orderly and sequential progress of the
CONSULTANT'S services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to have
been duly served if sent pursuant to paragraph 2.3.
4.4 The COUNTY shall furnish the required information and services and shall render
approvals and decisions as expeditiously as necessary for the orderly progress of the
CONSULTANT'S services and work of the contractors or other consultants.
4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its
subcontractors shall be solely for the purpose of determining whether such documents
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are generally consistent with the COUNTY's criteria, as, and if, modified. No review of
such documents shall relieve the CONSULTANT of responsibility for the accuracy,
adequacy, fitness, suitability or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the
work.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has
immediate access to will be provided as requested.
ARTICLE V
INDEMNIFICATION AND HOLD HARMLESS
The CONSULTANT covenants and agrees to indemnify, hold harmless and defend COUNTY,
its commissioners, officers, employees, agents and servants from any and all claims for bodily
injury, including death, personal injury, and property damage, including damage to property
owned by Monroe County, and any other losses, damages, and expenses of any kind,
including attorney's fees, court costs and expenses, which arise out of, in connection with, or
by reason of services provided by CONSULTANT or its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of the CO N SU LTANT,
its Subcontractor(s) in any tier, their officers, employees, servants and agents.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONSULTANT's failure to purchase or maintain the required
insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses
resulting from such delay. Should any claims be asserted against COUNTY by virtue of any
deficiency or ambiguity in the work product, plans and specifications provided by the
CONSULTANT, the CONSULTANT agrees and warrants that CONSULTANT hold the
County harmless and shall indemnify it from all losses occurring thereby and shall further
defend any claim or action on the COUNTY's behalf.
The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is consideration for
the indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
This indemnification shall survive the expiration or earlier termination of the Agreement.
DEO INDEMNIFICATION
To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the Agency (COUNTY), the State of Florida, Department of Economic
Opportunity, and its officers and employees, from liabilities, damages, losses and costs,
including, but not limited to, reasonable attorney's fees, to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR and
persons employed or utilized by the CONTRACTOR in the performance of this Contract.
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This indemnification shall survive the termination of this Contract. Nothing contained in
this paragraph is intended to nor shall it constitute a waiver of the State of Florida and
the Agency's (COUNTY's) sovereign immunity.))
ARTICLE VI
PERSONNEL
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service concerning
the project. At the time of execution of this Agreement, the parties anticipate that the following
named individuals will perform those functions as indicated:
NAME FUNCTION
Jeffrey Dickerson, Program Manager/Principal in Charge
Krys Ellis, Project Manager
Angela Dahlgren, Principal Environmental Scientist/Engineer
Sommer Parish, Associate Environmental Scientist/Engineer
Shelby Frizzell, Associate Environmental Scientist/Engineer
Chis Burns, Principal Environmental Scientist/Engineer
Justin Neely, Lead-based Risk Assessor
Carlos Medina, Asbestos Building Inspector
Nick Avery, Senior Environmental Scientist/Engineer
Elizabeth Blasius, Senior Environmental Scientist/Engineer
Robert Peltier, Senior Environmental Scientist/Engineer
Joe Fischl, Principal Environmental Scientist/Engineer
So long as the individuals named above remain actively employed or retained by the
CONSULTANT, they shall perform the functions indicated next to their names. If they are
replaced the CONSULTANT shall notify the COUNTY of the change immediately.
ARTICLE VII
COMPENSATION
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S
performance of this Agreement based on rates negotiated and agreed upon and shown
in Attachment A. The maximum amount due to CONTRACTOR shall not in any event
exceed the spending cap in this Agreement, which is $180,000.
7.2 PAYMENTS
For its assumption and performances of the duties, obligations and responsibilities set
7
forth herein, the CONSULTANT shall be paid in accordance with this Agreement and
the individual Task Orders.
(A) If the CONSULTANT'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either
upward or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by the
COUNTY, a proper invoice to COUNTY requesting payment for services
properly rendered and reimbursable expenses due hereunder. The
CONSULTANT'S invoice shall describe with reasonable particularity the
service rendered with supporting documentation that is acceptable to the Clerk.
Acceptability to the Clerk is based on generally acceptable accounting
principles, and such laws, rules and regulations as may govern the Clerk
disbursal of funds.The CONSULTANT'S invoice shall be accompanied by such
documentation or data in support of expenses for which payment is sought at
the COUNTY may require, including but not limited to back up documentation
sufficient for reimbursement of expenses by Florida Department of Economic
Opportunity, U.S. Department of Housing and Urban Development or other
governmental agencies.
(C) Payment shall be made pursuant to the Local Government Prompt Payment
Act, 218.70, Florida Statutes
7.3 REIMBURSABLE EXPENSES
"Fully Loaded Hourly" Rates shall be inclusive of all reimbursable expenses, including
travel.
If"Hourly Rates" are used reimbursement for expenses may be allowed as follows:
Reimbursable expenses include expenses incurred by the CONSULTANT in the
interest of the project, such as:
Cost of reproducing maps or drawings or other materials used in performing the
scope of services; and Postage and handling of reports;
7.4 BUDGET
7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not
obligated to pay, any fees or expenses in excess of the amount budgeted for this
contract in each fiscal year (October 1 - September 30) by COUNTY's Board of
County Commissioners. The budgeted amount may only be modified by an
affirmative act of the COUNTY's Board of County Commissioners.
7.4.2 The COUNTY's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Board of County Commissioners
and the approval of the Board members at the time of contract initiation and its
duration.
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ARTICLE VIII
INSURANCE
8.1 The CONSULTANT shall obtain insurance as specified and maintain the required
insurance at all times that this Agreement is in effect. In the event the completion of
the project (to include the work of others) is delayed or suspended as a result of the
CONSULTANT'S failure to purchase or maintain the required insurance, the
CONSULTANT shall indemnify the COUNTY from any and all increased expenses
resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating
of VI or better, that is licensed to business in the State of Florida and that has an agent
for service of process within the State of Florida. The coverage shall contain an
endorsement providing sixty (50) days' notice to the COUNTY prior to any cancellation
of said coverage. Said coverage shall be written by an insurer acceptable to the
COUNTY and shall be in a form acceptable to the COUNTY.
8.3 CONSULTANT shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000
Disease, policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering
claims for injuries to members of the public and/or damages to property of others
arising from use of motor vehicles, including onsite and offsite operations, and
owned, hired or non- owned vehicles, with Five Million Dollars ($5,000,000.00)
combined single limit and Five Million Dollars ($5,000,000.00) annual aggregate.
D. Commercial general liability, including Personal Injury Liability, covering claims for
injuries to members of the public or damage to property of others arising out of any
covered act or omission of the CONSULTANT or any of its employees, agents or
subcontractors or subcontractors, including Premises and/or Operations, Products
and Completed Operations, Independent Contractors; Broad Form Property
Damage and a Blanket Contractual Liability Endorsement with Five Million Dollars
($5,000,000) per occurrence and annual aggregate.
An Occurrence Form policy is preferred. If coverage is changed to or provided on
a Claims Made policy, its provisions should include coverage for claims filed on or
after the effective date of this contract. In addition, the period for which claims may
be reported must extend for a minimum of 48 months following the termination or
expiration of this contract.
E. COUNTY shall be named as an additional insured with respect to CONSULTANT'S
liabilities hereunder in insurance coverages identified in Paragraphs C and D.
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F. CONSULTANT shall require its subcontractors to be adequately insured at least to
the limits prescribed above, and to any increased limits of CONSULTANT if so
required by COUNTY during the term of this Agreement. COUNTY will not pay for
increased limits of insurance for subcontractors.
G. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of
all insurance policies including those naming the COUNTY as an additional
insured. The COUNTY reserves the right to require a certified copy of such policies
upon request.
H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance
will be required. In addition, the CONSULTANT may be required to submit updated
financial statements from the fund upon request from the COUNTY.
I. The State of Florida shall be furnished with a certificate of insurance, which shall
provide that such insurance shall not be changed or canceled, without ten days
prior written notice to the State of Florida. Certificates of Insurance shall be
delivered to the State of Florida prior to the commencement of the agreement. THE
POLICY SHALL LIST THE STATE OF FLORIDA AS CO-INSURED OR
ADDITIONAL INSURED.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this
Agreement and will not be used in the interpretation of any provision of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONSULTANT for this Project belong to the COUNTY
and may be reproduced and copied without acknowledgement or permission of the
CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
The CONSULTANT shall not assign or subcontract its obligations under this
agreement, except in writing and with the prior written approval of the Board of County
Commissioners for Monroe County and the CONSULTANT, which approval shall be
subject to such conditions and provisions as the Board may deem necessary. This
paragraph shall be incorporated by reference into any assignment or subcontract and
any assignee or subcontractor shall comply with all of the provisions of this agreement.
Subject to the provisions of the immediately preceding sentence, each party hereto
binds itself, its successors, assigns and legal representatives to the other and to the
successors, assigns and legal representatives of such other party.
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DEO directs that the Contractor or Sub-recipient/Monroe County shall not assign or
transfer any interest in this Agreement without the prior written consent of the
Grantee/DEO thereto; provided, however, that claims for money due or to become due
to the contractors from the Grantee/DEO under this contract may be assigned to a
bank, trust company, or other financial institution without such approval. Notice of any
such assignment or transfer shall be furnished promptly to the Grantee/DEO.
9.4 NO THIRD-PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with
or any rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect of
service, the COUNTY shall have the right to terminate this agreement after five (5)
days' written notification to the CONSULTANT.
B. Either of the parties hereto may cancel this Agreement without cause by giving the
other party thirty (30 days written notice of its intention to do so.
C. Termination for Cause and Remedies: In the event of breach of any contract terms,
the COUNTY retains the right to terminate this Agreement. The COUNTY may
also terminate this agreement for cause with CONTRACTOR should
CONTRACTOR fail to perform the covenants herein contained at the time and in
the manner herein provided. In the event of such termination, prior to termination,
the COUNTY shall provide CONTRACTOR with five (5) calendar days' notice and
provide the CONTRACTOR with an opportunity to cure the breach that has
occurred. If the breach is not cured, the Agreement will be terminated for cause.
If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall
pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior
to termination, unless the cost of completion to the COUNTY exceeds the funds
remaining in the contract; however, the COUNTY reserves the right to assert and
seek an offset for damages caused by the breach. In addition, the COUNTY
reserves all rights available to recoup monies paid under this Agreement, including
the right to sue for breach of contract and including the right to pursue a claim for
violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al.
of the Monroe County Code.
D. Termination for Convenience: The COUNTY may terminate this Agreement for
convenience, at any time, upon one thirty (30) days' notice to CONTRACTOR. If
the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall
pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior
to termination, unless the cost of completion to the COUNTY exceeds the funds
remaining in the contract.
E. For Contracts of any amount, if the County determines that the
Contractor/Consultant has submitted a false certification under Section 287.135(5),
Florida Statutes or has been placed on the Scrutinized Companies that Boycott
Israel List, or is engaged in a boycott of Israel, the County shall have the option of
(1) terminating the Agreement after it has given the Contractor/Consultant written
notice and an opportunity to demonstrate the agency's determination of false
certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2)
maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes,
are met.
For Contracts of $1,000,000 or more, if the County determines that the
Contractor/Consultant submitted a false certification under Section 287.135(5),
Florida Statutes, or if the Contractor/Consultant has been placed on the
Scrutinized Companies with Activities in the Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or been
engaged in business operations in Cuba or Syria, the County shall have the option
of (1) terminating the Agreement after it has given the Contractor/Consultant
written notice and an opportunity to demonstrate the agency's determination of
false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes,
or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida
Statutes, are met.
F. Termination of Federal Award
The Federal award may be terminated in whole or in part as follows:
(1) By the Federal awarding agency or the State of Florida, if a Contractor
or Sub-recipient fails to comply with the terms and conditions of a Federal
award;
(2) By the Federal awarding agency or the State of Florida for cause;
(3) By the Federal awarding agency or the State of Florida with the consent
of the Contractor or Sub-recipient, in which case the two parties must agree
upon the termination conditions, including the effective date and, in the case
of partial termination, the portion to be terminated; or
(4) By the Contractor or Sub-recipient upon sending to the Federal awarding
agency or the State of Florida written notification setting forth the reasons
for such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal awarding
agency or State of Florida determines in the case of partial termination that
the reduced or modified portion of the Federal award or sub-award will not
accomplish the purposes for which the Federal award was made, the
Federal awarding agency or State of Florida may terminate the Federal
award in its entirety.
When a Federal awarding agency terminates a Federal award prior to the end of
the period of performance due to the Contractor or Sub-recipient 's material failure
to comply with the Federal award terms and conditions, the Federal awarding
agency must report the termination to the OMB-designated integrity and
performance system accessible through SAM.
(1) The information required under paragraph (b) of this section is not to be
reported to designated integrity and performance system until the
Contractor or Sub-recipient either—
(i) Has exhausted its opportunities to object or challenge the
decision, see §200.341 Opportunities to object, hearings and
appeals; or
(ii) Has not, within 30 calendar days after being notified of the
termination, informed the Federal awarding agency that it intends to
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appeal the Federal awarding agency's decision to terminate.
(2) If a Federal awarding agency, after entering information into the
designated integrity and performance system about a termination,
subsequently:
(i) Learns that any of that information is erroneous, the Federal
awarding agency must correct the information in the system within
three business days;
(ii) Obtains an update to that information that could be helpful to
other Federal awarding agencies, the Federal awarding agency is
strongly encouraged to amend the information in the system to
incorporate the update in a timely way.
(3) Federal awarding agencies, shall not post any information that will be
made publicly available in the non-public segment of designated integrity
and performance system that is covered by a disclosure exemption under
the Freedom of Information Act. If the Contractor or Sub-recipient asserts
within seven calendar days to the Federal awarding agency who posted the
information, that some of the information made publicly available is covered
by a disclosure exemption under the Freedom of Information Act, the
Federal awarding agency who posted the information must remove the
posting within seven calendar days of receiving the assertion. Prior to
reporting the releasable information, the Federal agency must resolve the
issue in accordance with the agency's Freedom of Information Act
procedures.
(c) When a Federal award is terminated or partially terminated, both the Federal
awarding agency or State of Florida and the Contractor or Sub-recipient remain
responsible for compliance with the requirements in 2 CFR 200.343 Closeout and
2 CFR 200.344 Post-closeout adjustments and continuing responsibilities.
References: (2 CFR 200.339; 78 FR 78608, Dec. 26, 2013, as amended at 80 FR
43309, July 22, 2015)
9.6 CONTRACT DOCUMENTS
This contract consists of the Proposal Statement, any addenda,the Form of Agreement
(Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in
the Form of Agreement as a part of this Agreement, and attachments A-Scope of
Services and—Pricing- Compensation and Rates, and modifications made after
execution by written amendment. In the event of any conflict between any of the
Contract documents, the one imposing the greater burden on the CONSULTANT will
control.
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on contracts to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or CONSULTANT under a contract with any
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY
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TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
By signing this Agreement, CONSULTANT represents that the execution of this
Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida
Statutes). Violation of this section shall result in termination of this Agreement and
recovery of all monies paid hereto and may result in debarment from COUNTY's
competitive procurement activities.
In addition to the foregoing, CONSULTANT further represents that there has been no
determination, based on an audit, that it or any subcontractor has committed an act
defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has
not been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether CON USULTANT has been
placed on the convicted vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or
CONSULTANT is formally charged with an act defined as a "public entity crime"
or has been placed on the convicted vendor list.
9.8 MAINTENANCE AND RETENTION OF RECORDS, ACCESS TO RECORDS AND
RIGHT TO AUDIT
CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of ten years from
the termination of this agreement or for a period of Three (3)years from the submission
of the final expenditure report as per 24 CFR §570.5O2(a}(7}(ii) and 2 CFR 200.3337
whichever is greater. (See below Record Retention Requirements). Any audit working
papers must be available upon request for a period of six (5} years from the date DEO
issues the final closeout of the Federally Funded CDBG-DR Voluntary Home Buyout
Program Subrecipient Agreement, unless it is extended by DEO. Each party to this
Agreement or its authorized representatives shall have reasonable and timely access
to such records of each other party to this Agreement for public records purposes
during the term of the Agreement and for four years following the termination of this
Agreement. If an auditor employed by the COUNTY or Clerk determines that monies
paid to CONSULTANT pursuant to this Agreement were spent for purposes not
authorized by this Agreement, or were wrongfully retained by the CONSULTANT, the
CONSULTANT shall repay the monies together with interest calculated pursuant to
Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the
COUNTY.
Record Retention Requirements: In accordance with 2 CFR 200.333, the Contractor
agrees financial records, supporting documents, statistical records, and all other
Contractor records pertinent to a Federal award shall be retained for a period of three
years from the date of submission of the final expenditure report or, for Federal awards
that are renewed quarterly or annually, from the date of the submission of the quarterly
or annual financial report, respectively, as reported to the Federal awarding agency or
the State of Florida in the case of a sub-recipient. Federal awarding agencies and the
State of Florida may not impose any other record retention requirements upon
Contractor. The only exceptions are the following:
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a) If any litigation, claim, or audit is started before the expiration of the 3-year period,
the records must be retained until all litigation, claims, or audit findings involving
the records have been resolved and final action taken.
b) When the Contractor or Sub-recipient/County is notified in writing by the Federal
awarding agency, cognizant agency for audit, oversight agency for audit, cognizant
agency for indirect costs, or State of Florida to extend the retention period.
c) Records for real property and equipment acquired with Federal funds must be
retained for three years after final disposition.
d) When records are transferred to or maintained by the Federal awarding agency or
the State of Florida, the 3-year retention requirement is not applicable to the
Contractor or Sub-recipient. Reference:
Access to Records: The Consultant/Contractor agrees that the Federal awarding
agency, Inspector General, the Comptroller General of the United States, and the State
of Florida, or any of their authorized representatives, have the right of access to any
documents, papers, or other records of the Consultant/Contractor or Sub-
recipient/Monroe County which are pertinent to the Federal award, in order to make
audits, examinations, excerpts, and transcripts. The right also includes timely and
reasonable access to the Contractor or Sub-recipient's personnel for the purpose of
interview and discussion related to such documents in accordance with 2 CFR 200.336
Right to Audit
Availability of Records. The records of the parties to this Agreement relating to the
Project, which shall include but not be limited to accounting records (hard copy, as well
as computer readable data if it can be made available; subcontract files (including
proposals of successful and unsuccessful bidders, bid recaps, bidding instructions,
bidders list, etc. as applicable); original estimates; estimating work sheets;
correspondence; change order files (including documentation covering negotiated
settlements); back charge logs and supporting documentation; general ledger entries
detailing cash and trade discounts earned, insurance rebates and dividends; any other
supporting evidence deemed necessary by County or the Monroe County Office of the
Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to
substantiate charges related to this agreement, and all other agreements, sources of
information and matters that may in County's or the County Clerk's reasonable
judgment have any bearing on or pertain to any matters, rights, duties or obligations
under or covered by any contract document (all foregoing hereinafter referred to as
"Records") shall be open to inspection and subject to audit and/or reproduction by
County's representative and/or agents or the County Clerk. County or County Clerk
may also conduct verifications such as, but not limited to, counting employees at the
job site, witnessing the distribution of payroll, verifying payroll computations, overhead
computations, observing vendor and supplier payments, miscellaneous allocations,
special charges, verifying information and amounts through interviews and written
confirmations with employees, Subcontractors, suppliers, and contractors'
representatives. All records shall be kept for ten (10) years after Final Completion of
the Project. The County Clerk possesses the independent authority to conduct an audit
of Records, assets, and activities relating to this Project. If any auditor employed by
the Monroe County or County Clerk determines that monies paid to Contractor
pursuant to this Agreement were spent for purposes not authorized by this Agreement,
the Contractor shall repay the monies together with interest calculated pursuant to
Section 55.03, F.S., running form the date the monies were paid to Contractor. The
15
right to audit provisions survives the termination of expiration of this Agreement.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of
the State of Florida applicable to contracts made and to be performed entirely in the
State. In the event that any cause of action or administrative proceeding is instituted
for the enforcement or interpretation of this Agreement, COUNTY and CONSULTANT
agree that venue shall lie in the 16 1h Judicial Circuit, Monroe County, Florida, in the
appropriate court or before the appropriate administrative body. This agreement shall
not be subject to arbitration. Mediation proceedings initiated and conducted pursuant
to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the circuit court of Monroe County.
9.10 UNCONTROLLABLE CIRCUMSTANCES
Any delay or failure of either Party to perform its obligations under this Agreement will
be excused to the extent that the delay or failure was caused directly by an event
beyond such Party's control, without such Party's fault or negligence and that by its
nature could not have been foreseen by such Party or, if it could have been foreseen,
was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm,
hurricane or other declared emergency in the geographic area of the Project; (c) war,
invasion, hostilities (whether war is declared or not , terrorist threats or acts, riot, or
other civil unrest in the geographic area of the Project; (d) government order or law in
the geographic area of the Project; (e) actions, embargoes, or blockades in effect on
or after the date of this Agreement; (f) action by any governmental authority prohibiting
work in the geographic area of the Project;(each, a "Uncontrollable Circumstance").
CONTRACTOR'S financial inability to perform, changes in cost or availability of
materials, components, or services, market conditions, or supplier actions or contract
disputes will not excuse performance by Contractor under this Section. Contractor shall
give County written notice within Five (5) days of any event or circumstance that is
reasonably likely to result in an Uncontrollable Circumstance, and the anticipated
duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts
to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable
Circumstance are minimized and resume full performance under this Agreement. The
County will not pay additional cost as a result of an Uncontrollable Circumstance, The
Contractor may only seek a no cost Change Order for such reasonable time as the
Owners Representative may determine.
9.11 SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable to
any extent by a court of competent jurisdiction, the remaining terms, covenants,
conditions and provisions of this Agreement, shall not be affected thereby; and each
remaining term, covenant, condition and provision of this Agreement shall be valid and
shall be enforceable to the fullest extent permitted by law unless the enforcement of
the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The COUNTY and
16
CONSULTANT agree to reform the Agreement to replace any stricken provision with
a valid provision that comes as close as possible to the intent of the stricken provision.
9.12 ATTORNEYS FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of the Agreement, the prevailing party shall be entitled to
reasonable attorney's fees and court costs, as an award against the non-prevailing
party, and shall include attorney's fees and courts costs in appellate proceedings.
9.13 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and
inure to the benefit of the COUNTY and CONSULTANT and their respective legal
representatives, successors, and assigns.
9.14 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary County
and corporate action, as required by law.
9.15 CLAIMS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply
for, seek, and obtain federal and state funds to further the purpose of this Agreement.
Any additional conditions imposed as a result of funding that effect the Project will be
provided to each party.
9.16 ADJUDICATION OF DISPUTES OR DISAGREEMENTS, DIRECTIVE BY DEO ON
BREACHES AND DISPUTE RESOLUTION
COUNTY and CONSULTANT agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of
each of the parties. The CONSULTANT and COUNTY staff shall try to resolve the
claim or dispute with meet and confer sessions. Subject to the Directive by DECK on
Breaches and Dispute Resolution below, if the issue or issues are still not resolved to
the satisfaction of the parties, then any party shall have the right to seek such relief or
remedy as may be provided by this Agreement or by Florida law. This Agreement is
not subject to arbitration. Any claim or dispute that the parties cannot resolve shall be
decided by the Circuit Court, 16th Judicial Circuit, Monroe County, Florida. This
provision does not negate or waive the provisions of paragraph 9.5 concerning
termination or cancellation.
Directive by DECK on Breaches and Dispute Resolution
(a) Disputes - Disputes arising in the performance of this Contract which are not
resolved by agreement of the parties shall be decided in writing by the authorized
representative of the State of Florida Department of Capital Planning and Resiliency's
Administrator or designee. This decision shall be final and conclusive unless within [ten
17
(10)] calendar days from the date of receipt of its copy, the Contractor or Sub-recipient
mails or otherwise furnishes a written appeal to Administrator or designee. In
connection with any such appeal, the Contractor or Sub-recipient/County shall be
afforded an opportunity to be heard and to offer evidence in support of its position. The
decision of Administrator or designee shall be binding upon the Contractor or Sub-
recipient/County and the Contractor or Sub-recipient/County shall abide by the
decision.
(b) Performance During Dispute - Unless otherwise directed by to the State of Florida
Department of Capital Planning and Resiliency, Contractor or Sub-recipient/County
shall continue performance under this Contract while matters in dispute are being
resolved.
(c) Claims for Damages - Should either party to the Contract suffer injury or damage
to person or property because of any act or omission of the party or of any of his
employees, agents or others for whose acts he is legally liable, a claim for damages
therefor shall be made in writing to such other party within a reasonable time after the
first observance of such injury of damage.
(d) Remedies - Unless this contract provides otherwise, all claims, counterclaims,
disputes and other matters in question between the State of Florida Department of
economic opportunity and the Contractor or Sub-recipient arising out of or relating to
this agreement or its breach will be decided by arbitration in the State of Florida
Department of economic opportunity if the parties mutually agree, or in a court of
competent jurisdiction within the State in which the State of Florida Department of
economic opportunity is located.
(e) Rights and Remedies - The duties and obligations imposed by the Contract
Documents and the rights and remedies available thereunder shall be in addition to
and not a limitation of any duties, obligations, rights and remedies otherwise imposed
or available by law. No action or failure to act by the State of Florida Department of
Capital Planning and Resiliency, Sub-Recipient/County or Contractor shall constitute
a waiver of any right or duty afforded any of them under the Contract, nor shall any
such action or failure to act constitute an approval of or acquiescence in any breach
thereunder, except as may be specifically agreed in writing.
References: 49 CFR Part 18
9.17 COOPERATION
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, performance, or breach of this Agreement,
COUNTY and CONSULTANT agree to participate, to the extent required by the other
party, in all proceedings, hearings, processes, meetings, and other activities related to
the substance of this Agreement or provision of the services under this Agreement.
COUNTY and CONSULTANT specifically agree that no party to this Agreement shall
be required to enter into any arbitration proceedings related to this Agreement.
9.18 NON DISCRIM INATION/EQUAL EMPLOYMENT OPPORTUNITY
CONTRACTOR and COUNTY agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically
terminates without any further action on the part of any party, effective the date of the
court order. CONTRACTOR or COUNTY agrees to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These
18
include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352)
which prohibits discrimination on the basis of race, color or national origin; 2) Title IX
of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794),which prohibits discrimination
on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42
USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and
290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9)
The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be
amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Monroe County Code Chapter 14, Article 11, which prohibits discrimination on the basis
of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity
or expression, familial status or age; familial status or age; 11) Florida Civil Rights Act,
as amended, Chapter 760, Florida Statutes; 12) Section 109 of title 1 of the Housing
and Community Development Act of 1974 (Title 1) (42 U.S.C. 5309); and 13)Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the
parties to, or the subject matter of, this Agreement.
During the performance of this Agreement, the CONTRACTOR, in accordance with
Equal Employment Opportunity(30 Fed. Reg. 12319, 129357 3 C.F.R. Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order
11246 Relating to Equal Employment Opportunity, and implementing regulations at
41 C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix 11, 1 C, agrees
as follows:
1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender
identity, or national origin. The contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment,
without regard to their race, color, religion, sex, sexual orientation, gender identity,
or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
2) The contractor will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
19
3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or
applicant or another employee or applicant. This provision shall not apply to
instances in which an employee who has access to the compensation information
of other employees or applicants as a part of such employee's essential job
functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an
investigation, proceeding, hearing, or action, including an investigation conducted
by the employer, or is consistent with the contractor's legal duty to furnish
information.
4) The contractor will send to each labor union or representative of workers with which
it has a collective bargaining agreement or other contract or understanding, a notice
to be provided by the agency contracting officer, advising the labor union or
workers' representative of the contractor's commitments under section 202 of
Executive Order 11246 of September 24, 1965, and shall post copies of the notice
in conspicuous places available to employees and applicants for employment.
5) The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books,
records, and accounts by the contracting agency and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations, and
orders.
7) In the event of the contractor's non-compliance with the nondiscrimination clauses
of this contract or with any of such rules, regulations, or orders, this contract may
be canceled, terminated or suspended in whole or in part and the contractor may
be declared ineligible for further Government contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such
other sanctions may be imposed and remedies invoked as provided in Executive
Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary
of Labor, or as otherwise provided by law.
8) The Contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to section 204 of Executive Order 11246 of September
247 1965, so that such provisions will be binding upon each subcontractor or
vendor. The Contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of enforcing
such provisions, including sanctions for non-compliance; provided, however, that
in the event a contractor becomes involved in, or is threatened with, litigation with
a subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect
20
the interests of the United States.
In accordance with the subrecipient Agreement with DEO the following equal
employment opportunity and civil right requirements apply:
a) Race, Color, Creed, National Origin, Sex - In accordance with Title VI of the Civil
Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. §
5332,the Contractor agrees to comply with all applicable equal employment opportunity
requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246,
"Equal Employment Opportunity," as amended by Executive Order No. 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42
U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders,
regulations, and Federal policies that may in the future affect construction activities
undertaken in the course of the Project. The Contractor agrees to take affirmative action
to ensure that applicants are employed, and that employees are treated during
employment,without regard to their race, color, creed, national origin, sex, or age. Such
action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. In addition, the Contractor agrees to comply with any implementing
requirements HUD may issue.
b) Age - In accordance with section 4 of the Age Discrimination in Employment Act
of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332,
the Contractor agrees to refrain from discrimination against present and prospective
employees for reason of age. In addition, the Contractor agrees to comply with any
implementing requirements HUD may issue.
c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act,
as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the
requirements of U.S. Equal Employment Opportunity Commission, "Regulations to
Implement the Equal Employment Provisions of the Americans with Disabilities Act,"29
C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the
Contractor agrees to comply with any implementing requirements HUD may issue.
(References: Executive Order 11246 September 24, 1965 as amended by Executive
Order 11375 of October 13, 1967, and as supplemented in Department of Labor
regulations 41 CFR chapter 60)
d) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended,
42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42
U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §
12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor or Sub-recipient
agrees that it will not discriminate against any employee or applicant for employment
because of race, color, creed, national origin, sex, age, or disability. In addition, the
Contractor or Sub-recipient agrees to comply with applicable Federal implementing
regulations and other implementing requirements HUD may issue.
e) The Contractor or Sub-recipient agrees to comply with the non-discrimination in
employment and contracting opportunities laws, regulations, and executive orders
referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable
non-discrimination provisions in Section 109 of the HCDA are still applicable.
f) The Contractor or Sub-recipient agrees to comply with Title VI of the Civil Rights
Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section
104(b) and Section 109 of Title I of the Housing and Community Development Act of
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1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063,
and Executive Order 11246 as amended by Executive Orders 11375, 114787 12107
and 12086.
(References: 29 U.S.C. § 6237 42 U.S.C. § 20007 42 U.S.C. § 61027 42 U.S.C.
12112742 U.S.C. § 121327 49 U.S.C. § 53327 29 CFR Part 1630, 41 CFR Parts 60 et
seq.)
9.19 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and
shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and
receive benefits as recited in this Agreement.
9.20 CODE OF ETHICS /CONFLICT OF INTEREST
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information.
CONTRACTOR/CONSULTANT certifies that there is no present conflict of interest,
and that CONTRACTOR/CONSULTANT has no knowledge of any conflict of interest.
CONTRACTOR/CONSULTANT are expected to safeguard their ability to make
objective, fair, and impartial decisions when performing work for the COUNTY, and
therefore may not accept benefits of any sort under circumstances in which it could be
inferred by a reasonable observer that the benefit was intended to influence a pending
or future decision of theirs, or to reward a past decision. Consultants performing work
for the COUNTY should avoid any conduct (whether in the context of business,
financial, or social relationships) which might undermine the public trust, whether or
not that conduct is unethical or lends itself to the appearance of ethical impropriety.
CONTRACTOR/CONSULTANT agrees not to solicit or accept gratuities, unwarranted
privileges or exemptions, favors, or anything of value from any firm under consideration
for an agreement associated with the Project, and I recognize that doing so may be
contrary to statutes, ordinances, and rules governing or applicable to the COUNTY or
may otherwise be a violation of the law.
Any person who is an employee, agent, consultant, officer, or elected official or
appointed official of the State of Florida, or of any of the State's subsidiaries, who
exercises or have exercised any functions or responsibilities with respect to CDBG
activities assisted, or who are in a position to participate in a decision making process
or gain inside information with regard to such activities, may obtain a financial interest
or benefit from a CDBG-assisted activity, or have a financial interest in any contract,
subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to
the proceeds of the CDBG-assisted activity, either for themselves or those with whom
they have business or immediate family ties, during their tenure or for one year after
such decision making responsibilities have ended.
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(Reference: 2 CFR 200.112)
9.21 NO SOLICITATION/PAYMENT
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither
employed nor retained any company or person, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for it, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement.
For the breach or violation of the provision, the CONSULTANT agrees that the
COUNTY shall have the right to terminate this Agreement without liability and, at its
discretion, to offset from monies owed, or otherwise recover, the full amount of such
fee, commission, percentage, gift, or consideration.
9.22 PUBLIC ACCESS REQUIREMENTS, COPYRIGHT, PATENT, AND TRADEMARK
PROPERTY AND INTELLECUTAL PROPERTY
Public Records Compliance. CONSULTANT must comply with Florida public records
laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article
I of the Constitution of Florida. The County and CONSULTANT shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or
other "public record" materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the County and
CONSULTANT in conjunction with this contract and related to contract performance.
The County shall have the right to unilaterally cancel this contract upon violation of this
provision by the CONSULTANT. Failure of the CONSULTANT to abide by the terms
of this provision shall be deemed a material breach of this contract and the County may
enforce the terms of this provision in the form of a court proceeding and shall, as a
prevailing party, be entitled to reimbursement of all attorney's fees and costs
associated with that proceeding. This provision shall survive any termination or
expiration of the contract.
The CONSULTANT is encouraged to consult with its advisors about Florida Public
Records Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the
CONSULTANT is required to:
(1) Keep and maintain public records that would be required by the County to perform
the service.
(2) Upon receipt from the County's custodian of records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
CONSULTANT does not transfer the records to the County.
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(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the CONSULTANT or keep and maintain public records
that would be required by the County to perform the service. If the
CONSULTANT transfers all public records to the County upon completion of the
contract, the CONSULTANT shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If
the CONSULTANT keeps and maintains public records upon completion of the
contract, the CONSULTANT shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible
with the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be
made directly to the County, but if the County does not possess the requested
records, the County shall immediately notify the CONSULTANT of the request, and
the CONSULTANT must provide the records to the County or allow the records to
be inspected or copied within a reasonable time.
If the CONSULTANT does not comply with the County's request for records, the
County shall enforce the public records contract provisions in accordance with the
contract, notwithstanding the County's option and right to unilaterally cancel this
contract upon violation of this provision by the CONSULTANT. A CONSULTANT who
fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under sectionl 19.101
Florida Statutes.
The CONSULTANT shall not transfer custody, release, alter, destroy or otherwise
dispose of any public records unless or otherwise provided in this provision or as
otherwise provided by law.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-
3470. BRADLEYm BRIAN(&,MONROECOU TY-FEGOV,
MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street.
SUITE 408. KEY WEST, FL 33040.
Copyright, Patent, Trademark Within 30 calendars days of execution of this
Agreement, the CONTRACTOR shall disclose all intellectual properties relating to
performance of this Agreement which he or she knows or should know could give rise
to a patent or copyright. The CONTRACTOR shall retain all rights and entitlements to
any pre-existing intellectual property which is so disclosed. Failure to disclose will
indicate that no such property exists, and the County and DEO shall have the right to
all patents and copyrights which accrue during performance of the Agreement.
The State of Florida Department of economic opportunity reserves a royalty-free,
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nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to
authorize others to use, for Federal Government purposes: The copyright in any work
developed under the Contract, and to any rights of copyright to which a Contractor,
Sub-contractor or a Sub-recipient purchases ownership with grant support.
(Reference: 24 CFR Subtitle A. 85.34 Copyrights)
Intellectual property.
2 CFR §200.448-Intellectual property shall apply to this Agreement asset forth below:
(a) Patent costs.
(1) The following costs related to securing patents and copyrights are allowable:
(i) Costs of preparing disclosures, reports, and other documents required by the
Federal award, and of searching the art to the extent necessary to make such
disclosures;
(ii) Costs of preparing documents and any other patent costs in connection with the
filing and prosecution of a United States patent application where title or royalty-free
license is required by the Federal Government to be conveyed to the Federal
Government; and
(iii) General counseling services relating to patent and copyright matters, such as
advice on patent and copyright laws, regulations, clauses, and employee intellectual
property agreements (See also § 200.459 Professional service costs).
(2) The following costs related to securing patents and copyrights are unallowable:
(i) Costs of preparing disclosures, reports, and other documents, and of searching the
art to make disclosures not required by the Federal award;
(ii) Costs in connection with filing and prosecuting any foreign patent application, or
any United States patent application, where the Federal award does not require
conveying title or a royalty-free license to the Federal Government.
(b) Royalties and other costs for use of patents and copyrights.
(1) Royalties on a patent or copyright or amortization of the cost of acquiring by
purchase a copyright, patent, or rights thereto, necessary for the proper performance
of the Federal award are allowable unless:
(i) The Federal Government already has a license or the right to free use of the patent
or copyright.
(ii) The patent or copyright has been adjudicated to be invalid, or has been
administratively determined to be invalid.
(iii) The patent or copyright is considered to be unenforceable.
(iv) The patent or copyright is expired.
(2) Special care should be exercised in determining reasonableness where the
royalties may have been arrived at as a result of less-than-arm's-length bargaining,
such as:
(i) Royalties paid to persons, including corporations, affiliated with the non-Federal
entity.
(ii) Royalties paid to unaffiliated parties, including corporations, under an agreement
entered into in contemplation that a Federal award would be made.
(iii) Royalties paid under an agreement entered into after a Federal award is made to
a non-Federal entity.
(3) In any case involving a patent or copyright formerly owned by the non-Federal
entity, the amount of royalty allowed must not exceed the cost which would have been
allowed had the non-Federal entity retained title thereto
9.23 NON-WAIVER OF IMMUNITY
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Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONSULTANT and the COUNTY in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity to the extent
of liability coverage, nor shall any contract entered into by the COUNTY be required to
contain any provision for waiver.
9.24 PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability,workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public agents or
employees of the COUNTY, when performing their respective functions under this
Agreement within the territorial limits of the COUNTY shall apply to the same degree
and extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the COUNTY.
9.25 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended
to, nor shall it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual and timely
performance thereof by any participating entity, in which case the performance may be
offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to, nor shall it be construed as, authorizing the delegation of the constitutional
or statutory duties of the COUNTY, except to the extent permitted by the Florida
constitution, state statute, and case law.
9.26 NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the CONSULTANT
and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or
superior to the community in general or for the purposes contemplated in this
Agreement.
9.27 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as COUNTY may reasonably
require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug-
Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act
as the execution of a truth in negotiation certificate stating that wage rates and other
factual unit costs supporting the compensation pursuant to the Agreement are
accurate, complete, and current at the time of contracting. The original contract price
and any additions thereto shall be adjusted to exclude any significant sums by which
the agency determines the contract price was increased due to inaccurate, incomplete,
or concurrent wage rates and other factual unit costs. All such adjustments must be
26
made within one year following the end of the Agreement.
9.28 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
9.29 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
be regarded as an original, all of which taken together shall constitute one and the
same instrument and any of the parties hereto may execute this Agreement by signing
any such counterpart.
9.30 COMPLIANCE WITH LAWS AND REMEDIES FOR NONCOMPLIANCE
The CONTRACTOR shall comply with and is bound by all applicable Local, State, and
Federal laws, rules and regulations. The following federal laws and regulations will
apply to this Agreement: 24 CFR 5707 2 CFR Part 200 Uniform Administrative
Requirements, cost Principals and Audit Requirements for Federal Awards (links
Attached as Exhibit B), 2 CFR Part 200 Overview for Grantees Grants Management&
Oversight Division/Office of Strategic Planning and Management (Exhibit C) and
Federal Register Guidance (82 FR 5591 & 82 FR 36812 and 81 FR 83254) and 83
Federal Register (FR) 5844.
All funded activities under this agreement shall meet one of the three National
Objectives listed in 24 C.F.R. 570.483(b), (c), and (d)
The Community Development Block Grant—Disaster Recovery(CDBG-DR} allocation
to the State of Florida is governed by the following laws and regulations:
a. The Housing and Community Development Act of 1974;
b. Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance
Act (42 U.S.C.5155), as amended;
c. Section 18 of the Small Business Act, as amended (14A U.S.C. 647) 44 CFR
206.191 Duplication of Benefit
d. Duplication of Benefits Federal Register, Vol. 76, No.221, November 16, 2011 (75
FR 71060) Public Law 113-2:
e. Disaster Relief Appropriations Act, 2013 (at HR 152-34)
f. The HUD Federal Register Notice at 78 FR 14329 published March 5, 2013
g. HUD Federal Register Notice at 78 FR 23578 published April 19, 2013
h. HUD Federal Register Notice at 78 FR 76154 published December 16, 2013
i. The applicable laws of the State of Florida; and
j. By the laws and regulations promulgated by the State for the CDBG-DR program.
k. In addition to the citations noted, the CDBG-DR allocation is also subject to"cross-
cutting" Federal requirements referenced herein and contained in 2 CFR 200 Sub-p
Federal Changes
27
FEDERAL CHANGES: Contractor shall at all times comply with all applicable Federal
regulations, policies, procedures and directives, including without limitation those
listed directly or by reference in this Contract between the State of Florida Department
of economic opportunity and the Contractor or Sub-recipient, as such Federal
regulations, policies, procedures and directives may be amended or promulgated from
time to time during the term of this contract. Contractor's failure to so comply shall
constitute a material breach of this contract.
Reference: (49 CFR Part 18)
Remedies for Noncompliance
If a Contractor or sub-recipient/County fails to comply with Federal statutes,
regulations or the terms and conditions of a Federal award, the Federal awarding
agency or the State of Florida may impose additional conditions, as described in 2
CFR 200.207 Specific conditions. If the Federal awarding agency or the State of
Florida determines that noncompliance cannot be remedied by imposing additional
conditions, the Federal awarding agency or the State of Florida may take one or more
of the following actions, as appropriate in the circumstances:
(a) Temporarily withhold cash payments pending correction of the deficiency by the
Contractor or Sub-recipient/County or more severe enforcement action by the Federal
awarding agency or State of Florida.
(b) Disallow(that is, deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action not in compliance.
(c) Wholly or partly suspend or terminate the Federal award.
(d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180
and Federal awarding agency regulations (or in the case of a State of Florida,
recommend such a proceeding be initiated by a Federal awarding agency).
(e) Withhold further Federal awards for the project or program.
(f) Take other remedies that may be legally available.
Reference: (2 CFR 200.338)
9.31 FEDERAL CONTRACT REQUIREMENTS
The CONTRACTOR and its subcontractors must follow the provisions, as applicable,
as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix 11 to 2 C.F.R. Part
200, as amended, including but not limited to:
9.31.1 Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal
program legislation, which includes emergency Management Preparedness Grant
Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal
Homeland Security Grant Program, Port Security Grant Program and Transit Security
Grant Program, all prime construction contracts in excess of $2,000 awarded by non-
Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and
§§3140-3148) as supplemented by Department of Labor regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required
to pay wages to laborers and mechanics at a rate not less than the prevailing wages
specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. If applicable, the
COUNTY must place a current prevailing wage determination issued by the Department
of Labor in each solicitation. The prevailing wages determination issued by the
Department of Labor and included in the Request for Proposals will apply. The decision
28
to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The COUNTY must report all suspected or reported violations to
the Federal awarding agency. When required by Federal program legislation, which
includes emergency Management Preparedness Grant Program, Homeland Security
Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant
Program, Port Security Grant Program and Transit Security Grant Program (it does not
apply to other FEMA grant and cooperative agreement programs, including the Public
Assistance Program), the contractors must also comply with the Copeland "Anti-
Kickback"Act(40 U.S.C. §3145), as supplemented by Department of Labor regulations
(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). As required
by the Act, each contractor or subrecipient is prohibited from inducing, by any means,
any person employed in the construction, completion, or repair of public work, to give
up any part of the compensation to which he or she is otherwise entitled. The COUNTY
must report all suspected or reported violations to the Federal awarding agency.
(1 Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and
the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by
reference into this contract.
(4} Subcontracts. The contractor or subcontractor shall insert in any subcontracts the
clause above and such other clauses as the FEMA may by appropriate instructions
require, and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for the compliance
by any subcontractor or lower tier subcontractor with all of these contract clauses.
(3) Breach. A breach of the contract clauses above may be grounds for termination of the
contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R.
§ 5.12.
9.31.2 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where
applicable, which includes all FEMA grant and cooperative agreement programs, all
contracts awarded by the COUNTY in excess of$100,000 that involve the employment
of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C.
§3702 of the Act, each contractor must compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate
of not less than one and a half times the basic rate of pay for all hours worked in excess
of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to
construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials
or articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
9.31.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
recipient or subrecipient must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms
29
Under Government Grants, Contracts and Cooperative Agreements, and any
implementing regulations issued by the awarding agency.
9.31.4 Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-13 . Contractor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§7401-7671q) and the
Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and will
report violations to FEMA and the Regional Office of the Environmental Protection
Agency (EPA). The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. 1251-1387), as amended applies to Contracts and
subgrants of amounts in excess of$150,000.
9.31.5 Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award
(see 2 CFR 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory
or regulatory authority other than Executive Order 12549.
9.31.6 Byrd Anti-Lobbying Amendment (31 U.S.C. 1352} Contractors that apply or bid for an
award exceeding $100,000 must file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any
other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with
non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award. Each tier
shall also disclose the name of any registrant under the Lobbying Disclosure Act of
1995 who has made lobbying contacts on its behalf with non-Federal funds with respect
to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures
are forwarded from tier to tier up to the State of Florida Department of Capital Planning
and Resiliency.
References: (31 U.S.C. 1352 as amended by the Lobbying Disclosure Act of 1995, P.L.
104-65; 49 CFR Part 19, 49 CFR Part 20)
9.31.7 Compliance with Procurement of recovered materials as set forth in 2 CFR § 200.322.
CONTRACTOR must comply with section 6002 of the Solid Waste Disposal Act, as
amended, by the Resource Conservation and Recovery Act. The requirements of
Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest
percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000
or the value of the quantity acquired during the preceding fiscal year exceeded$10,000;
procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
Other Federal Requirements:
30
9.31.8 Compliance with Section 3 of the Housing and Urban Development Act of 1968—The
work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, but not in derogation of compliance
with Section 7(b). The CONTRACTOR should review the DEO Subrecipient
Agreement for further guidance and required forms.
9.31.9 Americans with Disabilities Act of 1990, as amended (ADA) —The CONTRACTOR will
comply with all the requirements as imposed by the ADA, the regulations of the Federal
government issued thereunder, and the assurance by the CONTRACTOR pursuant
thereto.
9.31.10 Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the
COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part
with COUNTY funds under this Agreement.The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement. The COUNTY and its
CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the
performance of this Agreement. In this regard, all recipients and contractors shall take
all necessary and reasonable steps in accordance with 2 C.F.R. §200.321 as set forth
in detail below), applicable federal and state laws and regulations to ensure that the
DBE's have the opportunity to compete for and perform contracts. The COUNTY and
the CONTRACTOR and subcontractors shall not discriminate on the basis of race,
color, national origin or sex in the award and performance of contracts, entered
pursuant to this Agreement.
2 C.F.R. § 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSE
WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS
a. If the CONTRACTOR, with the funds authorized by this Agreement, seeks to
subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the
CONTRACTOR shall take the following affirmative steps to assure that minority
businesses, women's business enterprises, and labor surplus area firms are used
whenever possible.
b. Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises
are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses,
and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses, and women's
business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the
Small Business Administration and the Minority Business Development Agency
of the Department of Commerce.
(5} Requiring the Prime contractor, if subcontractor are to be let, to take the
affirmative steps listed in paragraph (1) through (5) of this section.
31
9.31.11 The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the Contractor
during the term of the Contract and shall expressly require any subcontractors
performing work or providing services pursuant to the Contract to likewise utilize the
U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the Contract term.
9.31.12 Access to Records: Contractor/Consultant and their successors, transferees,
assignees, and subcontractors acknowledge and agree to comply with applicable
provisions governing the U.S. Department of Housing and Urban Development (HUD)
and the State of Florida, Department of Economic Opportunity (DEO) access to
records, accounts, documents, information, facilities, and staff.
Contractors/Consultants must 1. cooperate with any compliance review or complaint
investigation conducted by HUD or DEO 2. Give HUD or DEO access to and the right
to examine and copy records, accounts, and other documents and sources of
information related to the grant and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by HUD and DEO
regulations and other applicable laws or program guidance. 3. Submit timely, complete,
and accurate reports to the appropriate HUD and DEO officials and maintain
appropriate backup documentation to support the reports.
9.31.13 Logo and Contractor shall not use the Department of Housing and Urban
Development (HUD) seals), logos, crests, or reproduction of flags or likeness of HUD
agency officials without specific approval.
9.31.14 Changes to Contract: The Contractor understands and agrees that any cost resulting
from a change or modification, change order, or constructive change of the agreement
must be within the scope of any Federal grant or cooperative agreement that may fund
this Project and be reasonable for the completion of the Project. Any contract change
or modification, change order or constructive change must be approved in writing by
both the COUNTY and Contractor.
9.32 DEO requirements
9.32.1 If any portion of this agreement is funded by the Florida Department of Economic
Opportunity, The CONTRACTOR will be bound by the terms and conditions of the
Federally-Funded Community Development Subaward and Grant Agreement between
COUNTY and the Florida Department of Economic Opportunity (DEO) (Attached
Hereto as Exhibit A.
9.21.2 The CONTRACTOR shall hold DEO and COUNTY harmless against all claims of
whatever nature arising out of the CONTRACTOR's performance of work under this
Agreement, to the extent allowed and required by law.
9.21.3 Religious Activities: The Contractor or Sub-recipient agrees that funds provided under
this Agreement will not be utilized for inherently religious activities prohibited by 24
CFR 570.2000), such as worship, religious instruction, or prose lytizati on.
Applicable to Professional Services Contracts
32
1. Inspection of Records
All Contractor records with respect to any matters covered by this agreement shall be made
available to the Grantee, grantor agency, and the Comptroller General of the United States or any
of their authorized representatives, at any time during normal business hours, as often as deemed
necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any
deficiencies noted in audit reports must be fully cleared by the contractors within 30 days after
receipt by the contractors. Failure of the Contractor to comply with the above inspection
requirements will constitute a violation of this contract and may result in Remedies for Non-
Compliance or Termination as provided for in the Contract.
2. Section 3
The State of Florida requires the Contractor and all applicable sub-contractors to follow the
State's Section 3 requirements as defined by the State s Section 3 Plan.
3. Minority Owned, Woman Owned or Section 3 Business Utilization
The State of Florida requires the Contractor meet or exceeds the Contractors stated proportional
use of Minority Owned, Woman Owned or Section 3 Business that the Contractor stated in
responding to the Request for Proposals or Request for Qualification. The Contractor
understands and agrees that failure to meet this requirement may result in termination or such
other sanctions as may be solely determined by the State.
Applicable to Construction Contracts
1. Bonds
No surety will be accepted by the State if the Bidder is now in default or delinquent on any bond
or has an interest in any litigation against the State. All bonds shall be executed by surety
companies licensed to do business in the State of Oklahoma and acceptable to the State
Council. Each bond shall be executed by the Contractor and the Surety.
The State requires a Bid Bond to be submitted at the time of the Bid. The State requires a
Maintenance Bond, a Performance Bond and a Statutory Bond for Bidders entering into a
contract with the State.
Bid Bond
Bidders will include a bid bond, bank check or irrevocable letter of credit for 5% of the bid if the
bid is over $50,000.
Upon award of bid, bonds shall be submitted to the State of Florida.
Maintenance Bond:
A good and sufficient Maintenance Bond shall be required in an amount equal to one hundred
(100) percent of the total amount of the contract, guaranteeing such improvements against
defective workmanship and/or materials for a period of one (1) year from and after the time of
completion and acceptance by the State of said improvements.
Performance Bond:
A good and sufficient Performance Bond shall be required in an amount equal to one hundred
(100) percent of the total contract amount guaranteeing execution and completion of the work in
accordance with the specifications.
Statutory Bond:
A good and sufficient Statutory Bond shall be required in an amount equal to one hundred (100)
percent of the total contact amount guaranteeing payment in full for all materials and labor used
in the construction of the work.
33
2. Contract Work Hours and Safety Standards Act
The Contractor agrees to comply with section 107 of the Contract Work Hours and Safety
Standards Act, 40 U.S.C. section 333, and applicable DOL regulations, " Safety and Health
Regulations for Construction " 29 C.F.R. Part 1926. Among other things, the Contractor agrees
that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous
surroundings or working conditions.
Subcontracts - The Contractor also agrees to include the requirements of this section in each
subcontract. The term "subcontract" under this section is considered to refer to a person who
agrees to perform any part of the labor or material requirements of a contract for construction,
alteration or repair. A person who undertakes to perform a portion of a contract involving the
furnishing of supplies or materials will be considered a "subcontractor" under this section if the
work in question involves the performance of construction work and is to be performed: (1) directly
on or near the construction site, or (2) by the employer for the specific project on a customized
basis. Thus, a supplier of materials, which will become an integral part of the construction, is a
"subcontractor" if the supplier fabricates or assembles the goods or materials in question
specifically for the construction project and the work involved may be said to be construction
activity. If the goods or materials in question are ordinarily sold to other customers from regular
inventory, the supplier is not a "subcontractor." The requirements of this section do not apply to
contracts or subcontracts for the purchase of supplies or materials or articles normally available
on the open market.
3. Davis Bacon Act
A. Minimum wages
1) All laborers and mechanics employed or working upon the site of the work (or under the
United States Housing Act of 1937 or under the Housing Act of 1949 in the construction
or development of the project) will be paid unconditionally and not less often than once a
week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or
cash equivalents thereof) due at time of payment computed at rates not less than those
contained in the wage determination of the Secretary of Labor which is attached hereto
and made a part hereof, regardless of any contractual relationship which may be alleged
to exist between the contractor and such laborers and mechanics.
2) Contributions made or costs reasonably anticipated for bona fide fringe benefits under
section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered
wages paid to such laborers or mechanics, subject to the provisions of paragraph (1}(iv}
of this section; also, regular contributions made or costs incurred for more than a weekly
period (but not less often than quarterly) under plans, funds, or programs which cover the
particular weekly period, are deemed to be constructively made or incurred during such
weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and
fringe benefits on the wage determination for the classification of work actually performed,
without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified
for each classification for the time actually worked therein: Provided, the employer's
payroll records accurately set forth the time spent in each classification in which work is
performed. The wage determination and the Davis-Bacon poster (WH-1321) shall be
34
posted at all times by the contractor and its subcontractors at the site of the work in a
prominent and accessible place where it can be easily seen by the workers.
3) The contracting officer shall require that any class of laborers or mechanics, including
helpers, which is not listed in the wage determination and which is to be employed under
the contract shall be classified in conformance with the wage determination. The
contracting officer shall approve an additional classification and wage rate and fringe
benefits therefore only when the following criteria have been met:
a. Except with respect to helpers as defined as 29 CFR 5.2(n)(4), the work to be
performed by the classification requested is not performed by a classification in the
wage determination; and
b. The classification is utilized in the area by the construction industry; and
c. The proposed wage rate, including any bona fide fringe benefits, bears as
reasonable relationship to the wage rates in the wage determination; and
d. With respect to helpers as defined in 29 CFR 5.2(n)(4), such a classification
prevails in the area in which the work is performed.
B. If the contractor and the laborers and mechanics to be employed in the classification (if
known), or their representatives, and the contracting officer agree on the classification and
wage rate(including the amount designated for fringe benefits where appropriate), a report
of the action taken shall be sent by the contracting officer to the Administrator of the Wage
and Hour Division, Employment Standards Administration, U.S. Department of Labor,
Washington, DC 20210. The Administrator, or an authorized representative, will approve,
modify, or disapprove every additional classification action within 30 days of receipt and
so advise the contracting officer or will notify the contracting officer within the 30-day
period that additional time is necessary.
C. In the event the contractor, the laborers or mechanics to be employed in the classification
or their representatives, and the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated for fringe benefits, where
appropriate), the contracting officer shall refer the questions, including the views of all
interested parties and the recommendation of the contracting officer, to the Administrator
for determination. The Administrator, or an authorized representative, will issue a
determination within 30 days of receipt and so advise the contracting officer or will notify
the contracting officer within the 30-day period that additional time is necessary.
D. The wage rate (including fringe benefits where appropriate) determined pursuant to
paragraphs (a)(1)(ii) (B) or (C) of this section, shall be paid to all workers performing work
in the classification under this contract from the first day on which work is performed in the
classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers
or mechanics includes a fringe benefit which is not expressed as an hourly rate, the
contractor shall either pay the benefit as stated in the wage determination or shall pay
another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the contractor does not make payments to a trustee or other third person, the
35
contractor may consider as part of the wages of any laborer or mechanic the amount of
any costs reasonably anticipated in providing bona fide fringe benefits under a plan or
program, Provided, That the Secretary of Labor has found, upon the written request of
the contractor, that the applicable standards of the Davis-Bacon Act have been met. The
Secretary of Labor may require the contractor to set aside in a separate account assets
for the meeting of obligations under the plan or program.
(v)(A) The contracting officer shall require that any class of laborers or mechanics which
is not listed in the wage determination and which is to be employed under the contract
shall be classified in conformance with the wage determination. The contracting officer
shall approve an additional classification and wage rate and fringe benefits therefor only
when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a
classification in the wage determination; and
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable
relationship to the wage rates contained in the wage determination.
(B) If the contractor and the laborers and mechanics to be employed in the classification
(if known), or their representatives, and the contracting officer agree on the classification
and wage rate (including the amount designated for fringe benefits where appropriate), a
report of the action taken shall be sent by the contracting officer to the Administrator of
the Wage and Hour Division, Employment Standards Administration, Washington, DC
20210. The Administrator, or an authorized representative, will approve, modify, or
disapprove every additional classification action within 30 days of receipt and so advise
the contracting officer or will notify the contracting officer within the 30-day period that
additional time is necessary.
(C) In the event the contractor, the laborers or mechanics to be employed in the
classification or their representatives, and the contracting officer do not agree on the
proposed classification and wage rate (including the amount designated for fringe
benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to
the Administrator for determination. The Administrator, or an authorized representative,
will issue a determination with 30 days of receipt and so advise the contracting officer or
will notify the contracting officer within the 30-day period that additional time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to
paragraphs(a)(1)(v) (B)or(C) of this section, shall be paid to all workers performing work
in the classification under this contract from the first day on which work is performed in
the classification.
Withholding—the State of Florida Department of economic opportunity shall upon its own
action or upon written request of an authorized representative of the Department of Labor
withhold or cause to be withheld from the contractor under this contract or any other
Federal contract with the same prime contractor, or any other federally-assisted contract
subject to Davis-Bacon prevailing wage requirements, which is held by the same prime
contractor, so much of the accrued payments or advances as may be considered
36
necessary to pay laborers and mechanics, including apprentices, trainees, and helpers,
employed by the contractor or any subcontractor the full amount of wages required by
the contract. In the event of failure to pay any laborer or mechanic, including any
apprentice, trainee, or helper, employed or working on the site of the work (or under the
United States Housing Act of 1937 or under the Housing Act of 1949 in the construction
or development of the project), all or part of the wages required by the contract, the [insert
name of grantee] may, after written notice to the contractor, sponsor, applicant, or owner,
take such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds until such violations have ceased.
Payrolls and basic records
(i) Payrolls and basic records relating thereto shall be maintained by the contractor
during the course of the work and preserved for a period of three years thereafter for all
laborers and mechanics working at the site of the work (or under the United States
Housing Act of 1937, or under the Housing Act of 1949, in the construction or
development of the project). Such records shall contain the name, address, and social
security number of each such worker, his or her correct classification, hourly rates of
wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the
Davis-Bacon Act), daily and weekly number of hours worked, deductions made and
actual wages paid. Whenever the Secretary of Labor has found under 29 CFR
5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs
reasonably anticipated in providing benefits under a plan or program described in section
1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that
the commitment to provide such benefits is enforceable, that the plan or program is
financially responsible, and that the plan or program has been communicated in writing
to the laborers or mechanics affected, and records which show the costs anticipated or
the actual cost incurred in providing such benefits. Contractors employing apprentices or
trainees under approved programs shall maintain written evidence of the registration of
apprenticeship programs and certification of trainee programs, the registration of the
apprentices and trainees, and the ratios and wage rates prescribed in the applicable
programs.
(ii)(A) The contractor shall submit weekly for each week in which any contract work is
performed a copy of all payrolls to the State of Florida Department of economic
opportunity for transmission to the Federal Transit Administration. The payrolls submitted
shall set out accurately and completely all of the information required to be maintained
under 29 CFR part 5. This information may be submitted in any form desired. Optional
Form WH-347 is available for this purpose and may be purchased from the
Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S.
Government Printing Office, Washington, DC 20402. The prime contractor is responsible
for the submission of copies of payrolls by all subcontractors.
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance,"
signed by the contractor or subcontractor or his or her agent who pays or supervises the
payment of the persons employed under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be
maintained under 29 CFR part 5 and that such information is correct and complete;
(2) That each laborer or mechanic (including each helper, apprentice, and trainee)
employed on the contract during the payroll period has been paid the full weekly wages
37
earned, without rebate, either directly or indirectly, and that no deductions have been
made either directly or indirectly from the full wages earned, other than permissible
deductions as set forth in Regulations, 29 CFR part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates
and fringe benefits or cash equivalents for the classification of work performed, as
specified in the applicable wage determination incorporated into the contract.
(C} The weekly submission of a properly executed certification set forth on the reverse
side of Optional Form WH-347 shall satisfy the requirement for submission of the
"Statement of Compliance" required by paragraph (a)(3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the contractor or
subcontractor to civil or criminal prosecution under section 1001 of title 18 and section
231 of title 31 of the United States Code.
(iii) The contractor or subcontractor shall make the records required under paragraph
(a)(3)(i) of this section available for inspection, copying, or transcription by authorized
representatives of the Federal Transit Administration or the Department of Labor, and
shall permit such representatives to interview employees during working hours on the
job. If the contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the contractor, sponsor,
applicant, or owner, take such action as may be necessary to cause the suspension of
any further payment, advance, or guarantee of funds. Furthermore, failure to submit the
required records upon request or to make such records available may be grounds for
debarment action pursuant to 29 CFR 5.12.
Apprentices and trainees
Apprentices - Apprentices will be permitted to work at less than the predetermined rate
for the work they performed when they are employed pursuant to and individually
registered in a bona fide apprenticeship program registered with the U.S. Department of
Labor, Employment and Training Administration, Bureau of Apprenticeship and Training,
or with a State Apprenticeship Agency recognized by the Bureau, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such
an apprenticeship program,who is not individually registered in the program, but who has
been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship
Agency (where appropriate)to be eligible for probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site in any craft classification
shall not be greater than the ratio permitted to the contractor as to the entire work force
under the registered program. Any worker listed on a payroll at an apprentice wage rate,
who is not registered or otherwise employed as stated above, shall be paid not less than
the applicable wage rate on the wage determination for the classification of work actually
performed. In addition, any apprentice performing work on the job site in excess of the
ratio permitted under the registered program shall be paid not less than the applicable
wage rate on the wage determination for the work actually performed.Where a contractor
is performing construction on a project in a locality other than that in which its program is
registered, the ratios and wage rates (expressed in percentages of the journeyman's
hourly rate) specified in the contractor's or subcontractor's registered program shall be
observed. Every apprentice must be paid at not less than the rate specified in the
registered program for the apprentice's level of progress, expressed as a percentage of
the journeymen hourly rate specified in the applicable wage determination. Apprentices
38
shall be paid fringe benefits in accordance with the provisions of the apprenticeship
program. If the apprenticeship program does not specify fringe benefits, apprentices must
be paid the full amount of fringe benefits listed on the wage determination for the
applicable classification. If the Administrator of the Wage and Hour Division of the U.S.
Department of Labor determines that a different practice prevails for the applicable
apprentice classification, fringes shall be paid in accordance with that determination. In
the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency
recognized by the Bureau, withdraws approval of an apprenticeship program, the
contractor will no longer be permitted to utilize apprentices at less than the applicable
predetermined rate for the work performed until an acceptable program is approved.
Trainees - Except as provided in 29 CFR 5.16, trainees will not be permitted to work at
less than the predetermined rate for the work performed unless they are employed
pursuant to and individually registered in a program which has received prior approval,
evidenced by formal certification by the U.S. Department of Labor, Employment and
Training Administration. The ratio of trainees to journeymen on the job site shall not be
greater than permitted under the plan approved by the Employment and Training
Administration. Every trainee must be paid at not less than the rate specified in the
approved program for the trainee's level of progress, expressed as a percentage of the
journeyman hourly rate specified in the applicable wage determination. Trainees shall be
paid fringe benefits in accordance with the provisions of the trainee program. If the trainee
program does not mention fringe benefits, trainees shall be paid the full amount of fringe
benefits listed on the wage determination unless the Administrator of the Wage and Hour
Division determines that there is an apprenticeship program associated with the
corresponding journeyman wage rate on the wage determination which provides for less
than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee
rate who is not registered and participating in a training plan approved by the Employment
and Training Administration shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually performed. In addition, any
trainee performing work on the job site in excess of the ratio permitted under the
registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. In the event the Employment and Training
Administration withdraws approval of a training program, the contractor will no longer be
permitted to utilize trainees at less than the applicable predetermined rate for the work
performed until an acceptable program is approved.
Equal employment opportunity - The utilization of apprentices, trainees and journeymen
under this part shall be in conformity with the equal employment opportunity requirements
of Executive Order 11246, as amended, and 29 CFR part 30.
(5) Compliance with Copeland Act requirements — The contractor shall comply with the
requirements of 29 CFR part 3, which are incorporated by reference in this contract.
(6) Subcontracts — The contractor or subcontractor shall insert in any subcontracts the
clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the
Federal Transit Administration may by appropriate instructions require, and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The
prime contractor shall be responsible for the compliance by any subcontractor or lower
tier subcontractor with all the contract clauses in 29 CFR 5.5.
(7) Contract termination: debarment — A breach of the contract clauses in 29 CFR 5.5
may be grounds for termination of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
39
(8) Compliance with Davis-Bacon and Related Act requirements — All rulings and
interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and
5 are herein incorporated by reference in this contract.
(9) Disputes concerning labor standards — Disputes arising out of the labor standards
provisions of this contract shall not be subject to the general disputes clause of this
contract. Such disputes shall be resolved in accordance with the procedures of the
Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning
of this clause include disputes between the contractor (or any of its subcontractors) and
the contracting agency, the U.S. Department of Labor, or the employees or their
representatives.
(10) Certification of eligibility — (i) By entering into this contract, the contractor certifies
that neither it(nor he or she) nor any person or firm who has an interest in the contractor's
firm is a person or firm ineligible to be awarded Government contracts by virtue of section
3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
References: 40 U.S.C. & 167; 27a-276a-5 (1998), 29 CFR § 5 (1999)
4. Section 3
The State of Florida requires the Contractor and all applicable sub-contractors to follow the
State's Section 3 requirements as defined by the State's Section 3 Plan.
5. National Environmental Policy Act (NEPA)
The Contractor understands and agrees that no action may be taken by the Contractor until
such time as the State of Florida has provided a signed and executed Notice to Proceed;
The Contractor agrees to follow the requirements of 24 CFR Part 58 (NEPA), as applicable.
6. Clean Air
The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et sea. The Contractor agrees to
report each violation to the Purchaser and understands and agrees that the Purchaser will, in
turn, report each violation as required to assure notification and the appropriate EPA Regional
Office.
The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal Assurances provided by HUD.
References: 42 U.S.C. 7401 et seq., 40 CFR 15.617 49 CFR Part 18
7. Clean Water
The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The
Contractor agrees to report each violation to the State of Florida Department of economic
opportunity and understands and agrees that the Purchaser will, in turn, report each violation as
required to assure notifications the appropriate EPA Regional Office.
The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with HUD.
References: 33 U.S.C. 1251
40
8. Energy Conservation
The Contractor agrees to comply with mandatory standards and policies relating to energy
efficiency, which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act.
Reference (42 U.S.C. 6321 et. Seq., 49 CFR Part 18)
9. Recycled Products
The Contractor agrees to comply with all the requirements of Section 6002 of the Resource
Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited
to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the
procurement of the items designated in Subpart B of 40 CFR Part 247.
References: 42 U.S.C. 69627 40 CFR Part 247, Executive Order 12873 (More than $10,000)
10. Federal Register
i. Public Law
ii. Federal register notices (list that apply to FL)
TERMINATION AND DEBARMENT
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS
31 U.S.C. 3801 et seq., 49 CFR Part 31 18 U.S.C. 1001, 49 U.S.C. 5307
The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying
contract for which this contract work is being performed. In addition to other penalties that may
be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false,
fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government
reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on
the Contractor to the extent the Federal Government deems appropriate.
The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal Assurances
originally awarded by HUD, the Government reserves the right to impose the penalties of 18
U.S.C. § 1001 and 49 U.S.C. 5307(n)(1) on the Contractor, to the extent the Federal
Government deems appropriate.
The Contractor agrees to include the above two clauses in each subcontract financed in whole or
in part with Federal Assurances provided by HUD. It is further agreed that the clauses shall not
be modified, except to identify the subcontractor who will be subject to the provisions.
GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NON PROCU REM ENT}
49 CFR Part 29, Executive Order 12549 (over $25,000)
Instructions for Certification
By Signing and submitting this bid, the prospective lower tier participant is providing the singed
41
certification set out below:
The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available
to the Federal Government, the State of Florida Department of economic opportunity may pursue
available remedies, including suspension and/or debarment.
The prospective lower tier participant shall provide immediate written notice to the State of Florida
Department of economic opportunity if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
The terms "covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "persons," "lower tier covered transaction," "principal," "Contractor,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions
and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may
contact the State of Florida Department of economic opportunity for Assurances in obtaining a
copy of those regulations.
The prospective lower tier participant agrees by submitting this bid that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized in writing by the State of Of Florida
Department of Capital Planning and Resiliency.
The prospective lower tier participant further agrees by submitting this bid that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transaction", without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the Non-procurement List issued
by U.S. General Service Administration.
Nothing contained in the foregoing shall be construed to require establishment of system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to all remedies available to the Federal Government, the State of Florida Department of
economic opportunity may pursue available remedies including suspension and/or debarment.
"Certification Regarding Debarment, sus erasion, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transaction"
The prospective lower tier participant certifies, by submission of this bid, that neither it nor its
42
"principals" [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
When the prospective lower tier participant is unable to certify to the statements in this
certification, such prospective participant shall attach an explanation to this bid.
(2) Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-
352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land
acquired, cleared or improved with assistance provided under this contract, the contractors shall
cause or require a covenant running with the land to be inserted in the deed or lease for such
transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or
occupancy of such land, or in any improvements erected or to be erected thereon, providing that
the Grantee and the United States are beneficiaries of and entitled to enforce such covenants.
The contractors, in undertaking its obligation to carry out the program assisted hereunder, agrees
to take such measures as are necessary to enforce such covenant, and will not itself so
discriminate.
(3) Section 504
The contractors agrees to comply with all Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination
against the individuals with disabilities or handicaps in any Federally assisted program. The
Grantee shall provide the contractors with any guidelines necessary for compliance with that
portion of the regulations in force during the term of this Agreement.
(4) The Contractor also agrees to include these requirements in each subcontract financed in
whole or in part with Federal Assurances provided by HUD, modified only if necessary to identify
the affected parties.
AFFIRMATIVE ACTION
Approved Plan
The contractors agrees that it shall be committed to carry out pursuant to the Grantee's
specifications an Affirmative Action Program in keeping with the principles as provided in
President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative
Action guidelines to the contractors to assist in the formulation of such program.
Women and Minority Owned Businesses
The contractors will use its best efforts to afford small businesses, minority business enterprises,
and women's business enterprises the maximum practicable opportunity to participate in the
performance of this contract. As used in this contract, the terms "small business" means a
business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended
(15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-
one (51) percent owned and controlled by minority group members or women. For the purpose of
this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish
surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The
contractors may rely on written representations by businesses regarding their status as minority
and female business enterprises in lieu of an independent investigation.
C. Notifications
The contractors will send to each labor union or representative of workers with which it has a
43
collective bargaining agreement or other contract or understanding, a notice, to be provided by
the agency contracting officer, advising the labor union or worker's representative of the
contractors commitments hereunder, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
D. Subcontract Provisions
The contractors will include the provisions of Paragraphs XA, Civil Rights, and B, Affirmative
Action, in every subcontract or purchase order, specifically or by reference, so that such
provisions will be binding upon each of its own contractors or subcontractors.
COPELAND "ANTI-KICKBACK"
40 U.S.C. § 276c (1999}, 29 C.F.R. § 3 (1999}, 29 C.F.R. § 5 (1999)
The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by
reference in this contract, specifically Davis Bacon Act.
CONTRACT WORK HOURS AND SAFETY STANDARDS
40 U.S.C. §§ 327 -333 (1999), 29 C.F.R. § 5 (1999), 29 C.F.R. § 1926 (1998)
Overtime requirements - No contractor or subcontractor contracting for any part of the contract
work which may require or involve the employment of laborers or mechanics shall require or
permit any such laborer or mechanic in any workweek in which he or she is employed on such
work to work in excess of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek.
Violation; liability for unpaid wages; liquidated damages- In the event of any violation of the clause
set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor
shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable
to the United States for liquidated damages. Such liquidated damages shall be computed with
respect to each individual laborer or mechanic, including watchmen and guards, employed in
violation of the clause set forth in paragraph (1) of this section, in the sum of$10 for each calendar
day on which such individual was required or permitted to work in excess of the standard
workweek of forty hours without payment of the overtime wages required by the clause set forth
in paragraph (1) of this section.
Withholding for unpaid wages and liquidated damages - the State of Florida Department of
economic opportunity shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any moneys
payable on account of work performed by the contractor or subcontractor under any such contract
or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same
prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as provided in the
clause set forth in paragraph (2) of this section.
Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set
forth in this section and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in this section.
Payrolls and basic records - (i) Payrolls and basic records relating thereto shall be maintained by
the contractor during the course of the work and preserved for a period of three years thereafter
44
for all laborers and mechanics working at the site of the work (or under the United States Housing
Act of 1937, or under the Housing Act of 1949, in the construction or development of the project).
Such records shall contain the name, address, and social security number of each such worker,
his or her correct classification, hourly rates of wages paid (including rates of contributions or
costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described
in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked,
deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29
CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs
reasonably anticipated in providing benefits under a plan or program described in section
1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the
commitment to provide such benefits is enforceable, that the plan or program is financially
responsible, and that the plan or program has been communicated in writing to the laborers or
mechanics affected, and records which show the costs anticipated or the actual cost incurred in
providing such benefits. Contractors employing apprentices or trainees under approved programs
shall maintain written evidence of the registration of apprenticeship programs and certification of
trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates
prescribed in the applicable programs.
The Remainder of this Page Intentionally Left Blank
45
EIS WHEREOF,F, each party has caused this Agreement to be executed by fts duly
representative on the day and year first above written.
r
1b
f
BOARD OF COUNTY COMMISSIONERS
VIN MAD OK, Clerk OF MONROEC0UNjyj0,,.ELQRI()A
As De-p u- ty Clary May
Date: 179 MONROECOOM Arm"My
� 07-.11=M
o ITF4To F ;� �.iMO - xawS
ANT CM/yYMNEY
By:
Title: natha n Eurg iel, B iness Unit President
The foregoing instru meat eras acknowl dged before me, by means of N physical presence or 0
online notarization, on this 27th,day of October 20209 by
Who is X per tally known to me or ) produced a
drivers license as identification.
Al
iff A-fr A
NOTARY PUBLIC, F FLORIDA
ID
Ncery ofFbfwa Sandra M. Fajardo
Sandra M Fajardo Print, type of stamp commissioned name of
i my GO ielm
roe0 notary
MCM®rEND OF AGREEMENT
EEMENT
rl%>
T i
CD
46
� r
ATTACHMENT A
SCOPE OF WORK AND PRICING
All services shall comply with the U.S. Department of Housing and Urban Development (HUD) and
DEO guidelines. These services will be funded under the Federally-Funded Subrecipient
Agreement between the County and the Florida Department of Economic Opportunity (DEO) and
attached hereto as Exhibit "A" and the State of Florida Action Plan for Disaster Recovery. The
CONTRACTOR is bound by the terms and conditions of the County's Subrecipient Agreement with
DEO.
The CONTRACTOR is required to be familiar with and shall be responsible for complying with all
federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work
and the environment
The CONTRACTOR agrees to provide reports or information to the County as needed to comply
with the County's obligation to submit reports to DEO on the progress of the work under this
Agreement.
The County will issue Task Orders for Environmental and Historical Review Services in accordance
with the implementation of the CDBG-DR VHBP.
The environmental review services include the following:
• Assess each VHBP project site to verify the level of environment review required.
• Conduct site visit to project location and completion of a field observation report.
• Complete and submit the environmental review to DEO.
• Prepare, complete and submit HUD required forms for environmental review and provide all
documentation to support environmental findings
• Consult and coordinate with oversight/regulatory agencies to facilitate environmental
clearance
• Perform special studies, additional assessments, or permitting to secure environmental
clearance. These may include, but are not limited to biological assessments, wetland
delineations, asbestos surveys, lead-based paint assessments, archeology studies,
architectural review, Phase I and 11 ESAs, USACE permits.
• The vendor must accomplish a Categorical Exclusion, an Environmental Assessment, a
FONSI, a Phase I and/or a Phase 11 or tiered assessment as appropriate.
• Prepare responses to comments received during comment phase of the environmental
review, including State/Federal Agency requiring further studies and/or comments from
public or private entities during the public comment period
• Coordination with local officials, project engineer and other members of the project team to
assure appropriate level of environmental review is performed and no work is conducted
without authorization.
• Prepare public notices including, but not limited to the Notice of Finding of No Significant
Impact (FONsI), Request for Release of Funds floodplain/wetland early and final notices in
required order and sequence
• Provide documentation of clearance for Parties Known to be Interested as required by 24
CFR 58.43
• Process environmental review and clearance in accordance with NEPA
• Advise and complete environmental re-evaluations per 24 CFR 58.47 when evidence of
further clearance or assessment is required
47
• Prepare and submit monthly status report in a format that is mutually agreed upon by the
Contractor and the County.
• Participate in regularly scheduled progress meetings with Monroe County staff as required.
The historic review services include the following:
• Historical preservation reviews under Sec. 106 of the National Historic Preservation Act
of 1966 (54 U.S.C. Section 306108) following the required Professional Qualification
Standards as set forth in 36 CFR Part 61.
• Perform site visits and conduct all necessary required inspections;
• Evaluate and submit report of findings for the Historical Review
• Prepare all necessary compliance reports and forms for quality control;
• Participate in meetings and/or conference calls to discuss project(s) and the Historical
Review and propose/coordinate strategies for resolving issues;
• Expedite procedures required by the Department of Housing and Urban Development (HUD)
for specific Community Development Block Grant for Disaster Recovery programs.
• Gather all necessary data to conduct an historic review in compliance with federal, state,
and local rules, regulations and requirements including online research, site visits, historic
preservation office data
• Delineate area of potential impacts, identify affected parties, provide recommendation for
treatment and mitigation
• Collect and enter historical review data into project data management system
• Review the documents for completeness and evaluate the level of review which may be
required for each project
• Prepare maps for use in consultation and site inspection
• Coordinate with all internal and external stakeholders as required
• Conduct archaeological studies and architectural surveys if required
• Inspect the site and immediate vicinity to collect needed information not accessible in a
desktop review
Pricing
F-x'f'0[)iA 7-1, Hotirly Raitt
A
IrrWil"Ori'M111110M M
-!!"I -------------------------
---------------------------------- ----------------------------I-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------W--
----------------------------------------------------------------------------------------
Charge 135J)u $135M
0
14.9 9 4
ineer Prin"dipal Envronmeiraal Suentist"I'Eng, $189bo'
Mir SerOor ErMlfonmental sao-r4t[stit-rigine-er $169Any, )o
Assate.EnWorj,mentai $189-00,
Le-ad-t�,,as.ed kisk-Asssess.rnjr $-7 o c-'I'l ar
...............
Ebwiranmentall 1',,,nspectur $63,09,
Asibip.,s c�s N o T Ap p I ic-a;b e p,-e r A,d rd,P.n!(J-!v�i;m# �i-4-c")-t A
P p ikca b 11 e-pe.r A dder.f.-d u mi#
GIIS S.peciah"st $6- $
Finandal Manager "110.Ir"',0 1""' s'i i o r,,�,o
$65.00 Contracts Spedahst-/Ac. ount-ing, $65.00
Techri'�,r.A Edita-r $125bO Ii $1.25M
ho bjr)"v rarte over e.-ad cv I'-,d rr'ofst,-doe5 orlc fu a- 1��trcvej�� �'IfQndaung S. etiA-
e d o r, �'f u)�v C"I 0 rl P'd'o k�)'0 tp fly.r a O"re,- avuor 14 P-u"d a Y"t.'d t r a,V e xp"e.n e s. irfo r e.,C-,o-r r e ni.t al d 12 n e r d' a� 1.! er�''(e a e,-g
other reijv,wed nor'--h�-;-b-or expen-Si�e.!"-�a- be to it,h e#,p--rpper c t,,Ii on bee al A, il, �O o, -'4thaput mar
ff p r c e-d r,.:7 r e-t!o the e Co u-r-i•t-v f r-n r r e v e-w a-n a p r v L-ft er o--.w ar-J,Tetra �O a
48
EXHIBIT A
DEO SUBRECIPIENT AGREEMENT WITH MONROE COUNTY
[This page intentionally left blank, with agreement to follow.]
49
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'V()f--AJ'-NTAR,Y 1R)PAE BUYOUY PRO'(]i Rl"AM A�(
ACCHI '1713 $ I NN 1"UtNG,TAINOF $1 NON
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p ance or aflt,`4)v fillnni;d O.4i," thic re., �Otfs- filln Compliance wilb,
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51
NAN OW THE MORE HE IT lkE$0LV1C,0 BY THE HOMW Of COUNTY
C0�N1'N1Jo%,S10'NtRS OF MONROE COUNOM FLORIDA,thsv�-
li,, The County Administrator 'I's dirmted,to sl:p the.WD&D- R Valuxntwy Ho
Hvyo,ul Prop=Sub�*,rw' 'i '
V1001 49rd%mcmantm Vlh- DEO acceph'ing, S 15 1 MAJI'lli.on in
non-wim-atch gunt f4ndc
21, Mowrw Cowity mff am erected to ilmplemem the Volu-nmy Ha im.e Buyout program.,
yi-mmernt's imposod by Fedeftli stamum,regulab"ons wW itte
with..all re.q' '
W.wnditions-1 of DE.0's Federal Award",,
PASSED AND ADOPT ED,by,-the HoW� of County Comm'�
lof issionem of Monroe County,
F lw'4,ata re, ftfin held on the 2ft,�Day of N4 � ;
9U 21M,,
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EXHIBIT B
Links to 2 CFR PART 200
Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards
,https*//www.qovinfo.q v/content/,p,kg/CFR-2014-title2-vol l/xml/CFR-2014-title2-voll- art2Oo.xmI
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idx?Sl D=5b9d6Ob832dOcl 55f2a8e5b96d8a6e9f&mc=true&nod e=pt2.1.200&r .1.200
134
112
EXHIBIT C
2 CFR Part 200 Overview for Grantees
Grants Management& Oversight Division/Office of Strategic Planning and Management
KEY DEFINITIONS
Definitions were revised and broadened to cover all the requirements and the categories of
assistance.
0 Cognizant Agency.
Generally,the cognizant agency is the Federal agency with the largest dollar value of total Federal
awards with a governmental unit or nonprofit entity. (See 2 CFR 200.19). The cognizant agency
is the lead agency that a non-Federal entity deals with on issues. For example, the lead agency
for some HUD recipients for indirect cost rates may be HHS if HHS provides the most funding to
the recipient. (See also the explanation under
§200.108. Inquiries). The cognizant agency for audit is the Federal agency designated to carry
out the responsibilities for audit. (See 2 CFR 200.18.)
0 Contractor. (New)
Contractor is used rather than the term "vendor," which was used in OMB Circular A-
133. (New) Contractor means an entity that receives a contract. (See 2 CFR 200.23) This
definition is revised, as the new definition looks at the nature of the relationship, rather than what
the document/agreement is called (2 CFR 200 (See also 2 CFR 200.330. Subrecipient and
contractor determinations. )
0 Federal financial assistance.
This section essentially incorporates the requirements in the previous OMB circular for the
administrative requirements, cost principles, and audit requirements. (See 200.40)
0 Federal award.
Federal award,, depending on the context, can mean either (a) the Federal financial assistance,
or (b) the document that provides the assistance, e.g. the grant, cooperative agreement or cost
reimbursement contract. (See 2 CFR 200.38)
0 Fixed Amount Award. (New)
In this type of award,the Federal Agency or pass through entity provides a specific level of support
without regard to actual costs incurred. Accountability is based primarily on performance and
results. (See 2 CFR 200.45.)
0 Micro-Purchase. (New)
This is a new category of supplies or services which uses simplified acquisition procedures that
can be used by non-Federal entities. The micro-purchase threshold (floor) is set by the Federal
Acquisition Regulation. (See 48 CFR 2.101) At the present time, it is generally $3,000. The
threshold is periodically adjusted for inflation. (See 2 CFR 200.67)
0 Non-Federal entity. (New}
Non-Federal entity means a state, local government, Indian tribe, institution of higher education
(IHE), or nonprofit organization that carries out a Federal award as a recipient
113
or subrecipient. This is the term that is used in the regulation instead of, for example, grantee.
(See 2 CFR 200.69)
State no longer includes Indian tribe. (See 2 CFR 200-90)
Local governments,which are specifically defined, include public housing authorities. (See 2 CFR
200.64)
0 Pass- Through Entity.
Pass-through entity means a non-Federal entity that provides a subaward to a subrecipient to
carry out part of a Federal program. This could include a state, which could "pass funding through"
to a county or local government, or nonprofit. (See 2 CFR 200.74)
0 Subrecipient.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to
carry out part of a Federal program. This definition is revised from the circulars. (See 2 CFR
200.93)
HUD IMPLEMENTATION.
HUD is required to implement 2 CFR 200 unless different provisions are required by Federal
statute, are in a conforming regulation, or are otherwise approved by OMB. (See sections 2 CFR
200. T. CFR 200.106.)
For Federal awards under 2 CFR 200 all administrative requirements, program manuals,
handbooks and other non-regulatory materials that are inconsistent with the uniform requirements
must be superseded except to the extent they are required by statute or authorized by OMB.
(See 2 CFR 200.105.) This means that handbooks and other guidance that are inconsistent with
2 CFR 200 would need to be revised for the changes in the rule.
Federal agencies categorize Federal financial assistance as, for example, grants or cooperative
agreements, and this information will appear as the actual document. (See 2 CFR 200.101)
EFFECTIVE DATES.
The requirements in 2 CFR 200 are phased in for specific requirements in various stages as
follows: (See 2 CFR 200.110.)
Grant Aareemen : Many HUD grant agreements are written to be governed by the regulations
in effect as of the date the agreement was signed.
Grants/Cooperative Agreements awarded before December 26,, 2014 (the date the 2 CFR 200
rules became effective) and not modified on or after that date, are governed by 24 CFR Part 84-
Uniform Administrative Requirements for Grants and Agreements with Institutions for Higher
Education, Hospitals, and other Nonprofit organizations or24 CFR Part 85—Administrative
114
Requirements for Grants and Cooperative Agreements to State, Local and Indian Tribal
Governments, effective in December 2013.
For example, some grant agreements may contain the following language: "This Agreement will
be governed and controlled by the following, in effect as of the date of the Agreement. The Act,
the NOFA, and HUD regulations, laws and policies incorporated into the NOFA. In this case, an
agreement signed November 1, 2013,would be governed by the regulations in effect in November,
2013.
Where the terms of a HUD award made prior to December 26, 2014, state that the award will be
subject to regulations as may be amended, the Federal award shall be subject to 2 CFR Part 200.
For example, the agreement might say: "This Agreement will be governed and controlled by the
following: the Act, the NOFA, and HUD regulations, and policies incorporated into the NOFA as
may be amended."
Procurement:
For the procurement standards in the new rule, non-Federal entities may continue to comply with
the procurement standards in previous OMB guidance for one additional fiscal year after 2014.
If a non-Federal entity chooses to use the previous procurement standards for an additional fiscal
year before adopting the procurement standards in this part, the non-Federal entity must
document this decision in their internal procurement policies.
Example: A non-Federal entity whose fiscal year ends June 30, 2015, can operate under either the
"old" or "new" standards for the fiscal year beginning July 1, 2015 and ending June 30, 2016.
Example: That non-Federal entity will be required to comply with the 2 CFR 200 procurement
standards for the fiscal year starting July 1, 2016 and ending June 30, 2017.
Audit.
Audit Requirements will apply to audits of fiscal years beginning on or after December 26, 2014.
Example: A non-Federal entity whose fiscal year ends June 30, 2015, is subject to the"new" audit
standards for their fiscal year beginning July 1, 2015 and ending June 30, 2016.
POST AWARD REQUIREMENTS AND ADMINISTRATION
Performance Measurement.
This section provides stronger guidance to Federal agencies to measure performance in a way
that will help the Federal awarding agency and other non-Federal entities to improve program
outcomes, share lessons learned, and spread the adoption of promising practices. (See 2 CFR
200.301.)
0 Federal awarding agencies must require recipients to use OMB-approved
standard government-wide information collections to provide financial and
performance information.
115
• Recipients must be required to relate financial data to performance accomplishments, and
must also provide cost information to demonstrate cost effective practices.
Internal Controls.
This section provides that for Federal awards Non-Federal entities must include certain tasks in
their administration of the assistance. It was moved from OMB Circular A-133. (See 2 CFR
200.303.)
1. Establish and maintain effective internal controls- no expectation that they document
compliance with the internal control documents (GAO green book, compliance
supplement, etc.)
2. Comply with Federal statutes, regulations, &terms and conditions
3. Evaluate and monitor compliance
4. Take prompt action on audit findings
5. Safeguard protected personally identifiable information (See 2 CFR 200.82)
Payments to States and Non Federal Entities. (New in part)
Payments to States are governed by Treasury-State Cash Management Improvement Act
(CMIA) agreements codified at 31 CFR Part 205. Coverage largely replicates existing payment
coverage from OMB Circular A-1 10. (See 2 CFR 200.305.)
• As a new measure, the rule extends to non-Federal entities previously covered by OMB
Circular A-102 the existing flexibility in OMB Circular A-110 to pay additional interest
earned on Federal funds annually, rather than "promptly" to each Federal awarding
agency. (NEW)
• Interest amounts up to $500 per year may be retained by the non-federal entity
for administrative expenses. (NEW)
Cost Sharing or Matching.
This section clarifies policies on voluntary committed cost sharing.
• Stipulates that voluntary committed cost sharing is not expected under Federal research
proposals and cannot be used as a factor during the merit review of the proposal. Cost
sharing may only be considered when required by regulation and transparent in the
notice of funding opportunity. (See 2 CFR 200.306(a)) Only mandatory cost sharing or
cost sharing included on the project budget must be included in the organized research
base for computing the indirect cost rate or reflected in the allocation of indirect costs.
• For all Federal awards, any shared costs or matching funds and all contributions,
including cash and third party in-kind contributions, must be accepted as part of the non-
Federal entity's cost sharing or matching when such contributions meet all of the
following criteria: (1) Are verifiable from the non-Federal entity's records; (2) are not
included as contributions for any other Federal award; (3)Are necessary and reasonable
for accomplishment of project or program objectives; (4) Are allowable under Subpart
E—Cost Principles (5) Are not paid by the Federal Government under another Federal
award, except where the Federal statute authorizing a program specifically provides that
116
Federal funds made available for such program can be applied to matching or cost sharing
requirements of other Federal programs; (5} Are provided for in the approved budget when
required by the Federal awarding agency; and (7) Conform to other provisions of this part, as
applicable.
• OMB Memorandum 01-06, Clarification of OMB A-21 Treatment of Voluntary
Uncommitted Cost Sharing and Tuition Remission costs continues to apply. See:
htt w.whitehouse.qov/omb/memoranda mOl-06
• Valuation of cost sharing remains largely unchanged from OMB Circular A-1 10.
Period of Performance
• Non-federal entities may charge to Federal awards only allowable costs incurred during
the period of performance and any costs incurred before the Federal awarding agency or
pass-through entity made the Federal award that were authorized by the Federal awarding
agency or pass through entity. (See 2 CFR 200.309.)
• Federal awarding agencies may authorize no-cost extensions of the period
of performance (See also 200.308, Revision of budget and program plans.)
Coverage in Prol2ert3l Standards. (New in part).
e Property standards are largely derived from existing coverage. (Sections 200.310-
200.316)
e The property standards are consistent with existing coverage. Equipment is new. 2 CFR
200.313.
• States must use, manage, and dispose of equipment acquired under a Federal award
in accordance with state laws and procedures. (Not new)
• Other non-Federal entities must follow the requirements specified. (NEW)
Sutmfies.
The definition of supplies in existing guidance includes all tangible personal property that fall
below the threshold for equipment. (See 2 CFR 200.314) Since, as technology improves,
computing devices (inclusive of accessories) increasingly fall below this threshold, (currently
$3,500) the guidance makes explicit that when they do, they shall be treated consistently with all
other items below this level. (NEW) See Definition of"Supplies" (See 2 CFR 200.94)
Intanaible Prom
The Content of 200.315 is largely from OMB Circular A-1 10; however, the section has been
reorganized for readability and clarity. (See 2 CFR 200-315.)
PROCUREMENT STANDARDS
States.
States must use their own policies and procedures. (See 2 CFR 200.317)
117
Non-Federal entities. (New)
All other non-Federal entities, including subrecipients of a state, must have and follow written
procurement procedures that reflect the procurement standards in part 200. This section does not
require the non-Federal entity to maintain a contract administration system; it's a matter of an
entity's judgment as to how the non-Federal entity is going to maintain oversight of contracts and
contractors. (See 2 CFR 200.318)
Standards of Conduct. (New in part.)
The non-Federal entity must maintain written standards of conduct. (See 2 CFR 200.318). The
section contains a new requirement that extends the conflict to organizational conflicts
(parent, affiliate, or subsidiary, not a state, local government or Indian tribe). (See 2 CFR
200.318(c .}
Procurement of unnecessary or dul2licative items.
This section was sought by the research institutions. It does not require a non-Federal entity to
reexamine every item acquired for "unnecessary or duplicative items." (See 2 CFR 200.318(d).)
Interentity aareements. (New in part.)
To foster greater economy and efficiency and to promote cost-effective use of shared services,
the non-Federal entity is encouraged to enter into state and local intergovernmental agreements
or inter-entity agreements where appropriate for procurement or use of common or shared goods
and services. This is designed to encourage shared services and goods, e.g., strategic sourcing.
(See 2 CFR 200.318(e (NEW)
The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of
purchasing new equipment and property when this is feasible and when it reduces project costs.
(See 2 CFR 200.31 f�}.
Methods of Procurement to be Followed,
There are 5 (five) options. (See 2 CFR 200.320) This section is generally based on Circular A-
102 One of the options- micro-purchases- is NEW
Micro-purchases are used for acquisition of supplies or services if the aggregate amount does not
exceed the "micro-purchase threshold" (currently $3,000). (See 2 CFR 200.67.)Is set by the
Federal Acquisition Regulation at 48 CFR Subpart 2.1 Definitions. Micro-purchases may be
awarded without soliciting competitive quotations if the non-Federal entity considers the price to
be reasonable. The micro-purchase threshold is adjusted for inflation on a periodic basis.
The four other procurement methods, which remain largely unchanged, are:
1. Small purchase procedures contracts not exceeding the Simplified Acquisition Threshold
(currently $150,000)
2. Sealed bids (formal advertising)
3. Competitive proposals
4. Noncompetitive proposals- clarified to specify that it can be used only under certain
conditions, e.g. when only one or more of the following factors apply. The
documentation of this process is important. The factors to be considered include:
118
a) The item is available only from a single source;
b) The public exigency or emergency for the requirement will not permit a delay
resulting from competitive solicitation;
c) The Federal awarding agency(or pass-through entity) expressly authorizes this
method in response to a written request from the non-Federal entity;
d) After solicitation of a number of sources, competition is determined inadequate.
Non-Federal entity review by Federal awardina aaency or t)ass-throwah enti
Upon request of the Federal awarding agency (or pass-through entity), the non-Federal entity
must make available: (See 2 CFR 200.324.)
• Technical Specifications. The technical specifications on proposed procurements where
the Federal awarding agency (or pass-through entity) believes the review is needed to
ensure that the item or service specified is the one being proposed for acquisition.
• Procurement Documents. Upon request of the Federal awarding agency(or pass-through
entity), the non-Federal entity must make the procurement documents (e.g., requests for
proposals, invitations for bids, or independent cost estimates) available for pre-
procurement review when:
1. The non-Federal entity's procurement procedures or operations fail to comply with
the procurement standards in Part 200;or
2. The procurement is expected to exceed the Simplified Acquisition Threshold
(currently $150,000); and
3. The procurement is to be awarded without competition or only one bid/offer is
received in response to a solicitation; or
4. The procurement specifies a "brand name" product; or
5. The proposed contract is to be awarded to other than the apparent low bidder under
a sealed bid procurement; or
6. A proposed contract modification changes the scope of a contract or increases
the contract amount by more than the Simplified Acquisition Threshold.
Pre-t)rocurement review exemt)tion.
The non-Federal entity is exempt:
• If the Federal awarding agency(or pass-through entity) determines that its procurement
systems comply with the standards of Part 200, or
• The non-Federal entity self certifies its procurement system (but the self-certification
does not limit the Federal awarding agency's right to survey the system).
Contract 12rovisions.
Refers to Appendix 11 for provisions that must be included in contracts of non-Federal entities.
(See 2 CFR 200.326.)
The Appendix provides a description of each requirement. It generally gives the legal basis
(regulations or statutes) of the provision) so that the non-Federal entity can determine whether
the provision is applicable to a contract.
PERFORMANCE AND FINANCIAL MANAGEMENT REPORTING
Financial Rwortina. (New in part.)
119
• Existing coverage from A-1 02 and A-1 10 on the Report of Federal Cash Transactions
and the Financial Status Report has been deleted and replaced with the requirement that
Federal awarding agencies only use the OMB-approved government-wide data elements
for collection of financial information -- currently the Federal Financial Report. (New)
(See 2 CFR 200.3 .)
• Submission frequency requirements generally remain unchanged- No less frequently than
annually, nor more frequently than quarterly. New language was added, however, which
permits the Federal awarding agency to require more frequent reporting where necessary
for the effective monitoring of the Federal award or where monitoring could significantly
affect program outcomes. (NEW)
MONITORING & REPORTING PROGRAM PERFORMANCE
• Specifies that performance reports are subject to the Paperwork Reduction Act
requirements (See 2 CFR 200.328.)
• Federal awarding agencies should utilize OMB-approved standard government-wide
information collections (see also 200.206)
• Submission frequency requirements remain largely unchanged
• No less frequently than annually, nor more frequently than quarterly.
• New language added, however, which permits more the Federal awarding agency
to require more frequent reporting where necessary for the effective monitoring of
the Federal award or could significantly affect program outcomes. (NEW)
Rel2orting on Real Prol2ertv,. (See 2 CFR 200.329)
The language in this section is based on the supplementary information provided in the purpose
section of the Final Notice of the Real Property Status Report (RPSR) form SF-429, available at
75 FR 56540, published September 16, 201.0
SUBRECIPIENT MONITORING AND MANGAGIVIENT
Su bred l2ient and Contractor Determination,. (See 2 CFR 200.330.)
• Explains the roles of subrecipients and contractors so that the non-Federal entity can
determine the relationship and the applicable requirements.
• A non-Federal entity provides a subaward to a subrecipient for the purpose of carrying out
a portion of a Federal award and creates a Federal assistance relationship between the
non-Federal entity and the subrecipient.
• A non-Federal entity provides a contract to a contractor for the purpose of obtaining goods
and services for the non-Federal entity's own use and creates a procurement relationship
between the non-Federal entity and the contractor.
• What the document is called- an agreement or a contract-does not matter; the relationship
is the basis for determining which requirements are applicable.
Reauirements for [3ass-throuah entities. (See 2 CFR 200.331.)
0 The pass-through entity must:
1. Put specific information in the subaward, including indirect cost rate
120
2. Do a risk assessment to determine appropriate subrecipient monitoring AND must
monitor subrecipients
3. Consider if specific subaward conditions are needed
4. Verify subrecipients have audits in accordance with Subpart F-Audit Requirements
5. Make any necessary adjustment to the pass-through entity's records based on
reviews and audits of subrecipients
6. Consider actions to address subrecipient noncompliance
• When monitoring subrecipients, the pass-through entity must (200.331(d)):
1. Review reports required by the pass-through entity
2. Follow-up to ensure subrecipient takes appropriate action on all deficiencies
pertaining to the subaward from the pass-through entity identified through audits, on-
site reviews, and other means
3. Issue a management decision for audit findings pertaining to subawards made by the
pass-through entity
4. Not new requirement—taken from A-1 33; on-site reviews are not required.
5. The following tools may be useful, depending upon the risk assessment. No listed
tool is required nor is the list of tools all inclusive. Determination on which tools to
use is a matter of judgment for the pass-through entity based upon its assessment
of risk. (200.331(e))
o Providing subrecipient training and technical assistance
o Performing on-site reviews
o Arranging for agreed-upon-procedures engagements under 200.425, Audit
services [in Cost Principles]
Fixed Amount Subawards. (NEW) (See 2 CFR 200.332.)
• Permits anon-Federal entity to make subawards based on fixed amounts (in accordance
with 200.201) not exceeding the Simplified Acquisition Threshold (currently $150,000)
• The prior written approval of the Federal awarding agency is required.
• The following information must be identified to the subrecipient at the time of an award
and put in the subaward (and when changes are made to the subaward) (See also 2
CFR 200.331(a)):
o Federal award identification, e.g., unique entity identifier.
o Indirect cost rate for the Federal award (including if the de minimis rate is charged
per 200.414 Indirect (F&A) costs) Requirements imposed by the pass-through entity.
o Requirement to provide access to records for audit.
• The pass-through entity must evaluate each subrecipient' s risk of noncompliance with
Federal statutes, regulations, and the terms and conditions of the subaward for the
purpose of determining appropriate subrecipient monitoring. This is similar to the risk
assessment that the Federal Agency undertakes. The assessment may include
consideration of factors such as (200.331(b)):
o Prior experience with same or similar subawards
o Results of previous audits
o Whether new or substantially changed personnel or systems
o Extent and results of Federal awarding agency monitoring
121
Retention reauirements for records. (See 2 CFR 200.333)
• Retains the record retention period of three years from the date of submission of the final
expenditure report
• For Federal awards that are renewed quarterly or annually, from the date of the
submission of the quarterly or annual financial report
• Supplements to the listing of exceptions from standard record retention:
• When the non-Federal entity is notified in writing by the Federal awarding agency,
cognizant agency for audit, cognizant agency for indirect costs, or pass-through
entity; and
• Records for program income transactions after the period of performance
Methods for collection, transmission and storaae of information. (NEON)
In lieu of addressing the issue throughout the rule, a new section was added to clearly articulate
the treatment of electronic records. (See 2 CFR 200.335)
• Federal awarding agencies and the non-Federal entities should, whenever
practicable, collect, transmit, and store Federal award-related information in open and
machine readable formats.
• Federal awarding agencies or pass-through entities must always provide or accept paper
versions of Federal award-related information to and from the non-Federal entity upon
request.
• When original records are electronic and cannot be altered, there is no need to create
and retain paper copies.
When original records are paper, electronic versions may be substituted through the use
of duplication or other forms of electronic media provided that they are subject to
periodic quality control reviews, provide reasonable safeguards against alteration, and
remain readable.
REMEDIES FOR NONCOMPLIANCE
Remedies for Noncompliance are covered in Sections 200.338-200.342
• The sections are generally substantively the same as superseded circulars, with
some modifications.
• The sections cover actions that may be taken by the pass-through entity, not just by the
Federal awarding agency.
Remedies for Hance.
• Permits the Federal awarding agency (or pass-through entity) to try to remedy
noncompliance through additional conditions on the Federal award (or subaward). This is
new. The Federal agency can impose these requirements at any time, not just at the
initiation of the award. (See 2 CFR 200.338)
• Expressly references suspension and debarment proceedings and cross-references
the government-wide regulation at 2 CFR Part 180
122
Termination, com[3rehensively addresses termination.
0 The Federal award may be terminated by the Federal awarding agency (or pass-through entity) in
whole or in part (See 2 CFR 200.339):
1. For failure of the non-Federal entity to comply with the terms and conditions of the Federal
award
2. For cause
3. With the consent of the non-Federal entity(the two parties must agree upon the termination
conditions, including the effective date and, in the case of partial termination, the portion
to be terminated)
The Federal award may be terminated by the non-Federal entity by sending to the Federal awarding
agency (or pass-through entity) written notification setting forth the reasons for termination, the
effective date, and, in the case of partial termination, the portion to be terminated.
When the Federal award is terminated, the Federal awarding agency (or pass-through entity)
and the non-Federal entity remain responsible for closeout, post-closeout adjustments and
continuing responsibilities.
Closeout. (NEW)
This section should be clearer because the timeframes are based on "period of performance" which must be
stated in the Federal award. (See 2 CFR 200.343)
• Post-closeout adjustments and continuing responsibilities. The adjustment 'to the Federal award
amount based on an audit or other review after closeout must be made within the record retention
period. (See 2 CFR 200.344.)
• Collection of amounts due. The collection may happen after the record retention period. (See 2
CFR 200.345)
COST PRINCIPLES
Classification of Costs
This section is a new explanatory introductory section which does not make major changes. (See 2 CFR
200.412.) It explains that there is no universal rule for classifying certain costs as either direct or indirect
(F&A} under every accounting system. A cost may be direct with respect to some specific service or function,
but indirect with respect to the Federal award or other final cost objective. Therefore, it is essential that each
item of cost incurred for the same purpose be treated consistently in like circumstances either as a direct or
an indirect (F&A} cost in order to avoid possible double-charging of Federal awards. Guidelines for
determining direct and indirect (F&A} costs charged to Federal awards are provided in subpart E.
Cost accounting standards and disclosure statement. (NEW)
This section applies to Institutions of Higher Education (IHEs} that receive aggregate Federal awards totaling
more than $50 million in its most recent fiscal year. (See 2 CFR 200.419.) It requires those entities to comply
with the Cost Accounting Standards Boards standards and file disclosures with the cognizant agency. It also
provides mechanisms for those cognizant agencies to adjust costs, credit overpayments, and assure
compliance.
Collections of Improper Payments
The costs incurred by a non-Federal entity to recover improper payments are allowable as either direct or
indirect costs, as appropriate. (See 2 CFR 200.428.)
Commencement and convocation costs. (NEW)
For IHEs, costs incurred for commencements and convocations are unallowable, except as provided in
limited circumstances detailed in Appendix III to Part 200—Indirect (F&A} Costs Identification and
123
Assignment as student activity costs. (See 2 CFR 200-429)
Intellectual 12rol2eLU. (NEW)
This section enumerates the allowable costs related to securing and owning patents and copyrights and
discusses when royalties are allowed. (See 2 CFR 200.448.)
Taxes [including Value Added Tax). (NEW)
This section provides guidance detailing when taxes are allowable expenses, including a Value Added Tax
(VAT) tax. (See 2 CFR 200.470.)
AUDITS
Threshold for Audits
An audit is required if a Non-Federal entity expends $750,000 or more during the non-Federal entity's fiscal
year. The non-Federal entity must have a single or program-specific audit. This threshold IS new
(formerly $500,000). (See 2 CFR 200.501)
• A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in
Federal awards must have a single audit conducted in accordance with §200.514 Scope of audit
except when it elects to have a program-specific audit conducted.
• Program-specific audit election. When an auditee expends Federal awards under only one Federal
program (excluding R&D) and the Federal program's statutes, regulations, or the terms and
conditions of the Federal award do not require a financial statement audit of the auditee, the auditee
may elect to have a program-specific audit conducted. (See 2 CFR 200.507)
• A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in
Federal awards is generally exempt from Federal audit requirements for that year, but records must
be available for review or audit by appropriate officials of the Federal agency, pass-through entity,
and Government Accountability Office (GAO).
Questions.
Inquiries concerning 2 CFR 200 may be directed to the Office of Federal Financial Management Office of
Management and Budget, in Washington, DC. (§2aa.1 a8) Non-Federal entities' inquiries should be
addressed to the Federal awarding agency, cognizant agency for indirect costs, cognizant or oversight
agency for audit, or pass-through entity as appropriate.
• Office of Federal Financial Management:
ht /www.whitehouse.qov/omb/financial fin rants expanded/#admin
• HUD is the Federal awarding agency if HUD provides the financial assistance.
• The cognizant agency for indirect costs could be HUD, or it could be another Federal agency.
(See 2 CFR 200.19.) Cognizant agency for indirect costs means the Federal agency responsible
for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals
developed under this part on behalf of all Federal agencies. For assignments of cognizant
agencies see the following:
o For Institutions of Higher Education (IHEs): Appendix III to Part 200 —Indirect (F&A} Costs
Identification and Assignment, and Rate Determination for Institutions of Higher Education
(I H Es), paragraph C.11. A endix III
o For nonprofit organizations: Appendix IV to Part 200—Indirect (F&A} Costs Identification and
Assignment, and Rate Determination for Nonprofit Organizations, paragraph C.12. Appendix
IV
124
o For state and local governments: Appendix V to Part 200—State/Local Government- wide
Central Service Cost Allocation Plans, paragraph F.1. Appendix V
o For Indian tribes:Appendix VII to Part 200—States and Local Government and Indian Tribe
Indirect Cost Proposal, paragraph D.1. Appendix VI I,
• The cognizant agency for indirect cost is not necessarily the same as the cognizant agency for audit.
(§200.18). The cognizant agency for audit means the Federal agency designated to carry out the
audit responsibilities for the government. Anon-Federal entity expending more than $50 million a
year in Federal awards must have a cognizant agency for audit. The designated cognizant agency
for audit must be the Federal awarding agency that provides the predominant amount of direct
funding to anon-Federal entity unless OMB designates a specific cognizant agency for audit. A list
of cognizant agencies for audit may be found at the Federal Audit Clearinghouse (FAC) Web site:
h,ttps,://harvester.census. cweb/default
125
SECTION THREE: COUNTY FORMS AND INSURANCE FORMS
[This page intentionally left blank, with forms to follow.]
126
CERTIFICATE
TETRA TECH.
'Top. Mon,roe County, Florfda
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SW- ORN STATEMENT UNDER OR:DINANCE -NO",010-19150
MONRO-E COUNTY, FLOR1111DA
ETHP,CS CLAUSE
1n t Tptra T!,
e c.,
------------------ ( o- ple n
If aivy f0mler
r belli warraMs thale helft hw t iot emp)oyed, retained or otiherwto Pe had act on ft/he I
�7
in i3m n-c :o e. ..
Counit iolffiworemp4oyel e-,M�� 'Ion-of )n 1 of Ord-4i e N 0 11 01.1 -199-C) any! unty,offic.i-,
)10yp
th
v.
ART wl; Vidia-- oin of: Sect, n 3Ord ance. Nom. For bre-ach or violaton
o-rr eam;� p,
e "M
443 iat 4ith ut t fi; i; Ya ount- may I in; s 1-is at s-cr e..- on,,, tem,i;Iin; e th--,s-- A- r.oe"e m e r w,t pmvN.. #--on th-A b141.,Y!, an 13 1,,--o
ller U"le M. amouslt�11,PS-P. r7e C.C.r Z,c t on.i, diedt ic ft m fiie�1-4 r -e t:or pui�diase pn. athenoM
0 a- fee, o m o pe ken- a ft-F nwide�ira tmil aid . meCou;l c,,-,�fficter o-tr
e-
W
------------
p ture)a
o1a,rae.- Au
SiTATE 0,,F:, Ronda
COUNT,l( OF:
ge ........................ .............................
............................ ............................................
jonafl)hran B -r
u Subscribed an d sworn, to(o r of furmed) bef ore, me
PI
bym
r)kinie eams ofl� physical presence o-.-r ill"ll" notari-zzat--ion on -A-u zuz-;
-y
J-.r.%,.n, a1,harf, Bu rq.,,-iiel, Bkus:mess Unt Preass--dent f marne", of affia-nt),, He/she, 'to personalt(-date)-b i.
k n a 1 w n to .o r-h:a s P-r-o d ju c e d- II P, r �,c Ll 21 k n ro,-,w type of
-A
U
RY-punt,c
NOW,Y P4*''Sww"ON p k0a"
My Connift.sm,iorrl-Ex:,piresm: 10,
'OLLUSION AFFIDAVIT
NON C -- -----------
J g i F"L I anatharl,,, Bur , tih I of Wlftl acoordling, to law:on niy oath, and under penwvy of P- eqwy, depose and say that
nt of the§rm of
_--thev, kbidder making, the fro owl for tht
pr in thle Request for Monroe -�,.,w
-oposal to dio so."
and thati), erxecluted Me,sa d; Pr I*th fUH autj ivoirity I
INW,
Welom J at
e e ia 7.endent",tyy Ahout cot it,hi-zo, -, b en irn. --d indee,
I-_.. p h ce s, -bi id ha. p
CU g cw-,se u I tz a z b n,, commuNewton or agree ment f tl e- rp e a r.e- t.n
conpeuw anyn-a I in U C Pceswh e dro rVith
com, F
en q n 0;1
w e Prices which havie -d :in: _h_,s:bid
3 unt o, er vise req Alred by�aw, th uote .
bi"c"kder a nii,,d! w 611,1 not knowi, gfy 'be
h ave not been kno"'Ingily di:s: ose,di by;
r n d b d,-ir to phor to pent d"rect Y 0 1: 1
......... ...
b`liidd� r or to aCom Pie itor",and,
4. no, attempt has beewn made; or wufl be: made by bl'idder to iinduce any odier
to-11 submiti; 0- wt to submA. a b� ldr the to per-scn, pticIrUiiership or rclommporat"
Purpose aef,restr1ial"Jing compr etilcint.i,
an- m ad ewith,fu S the slatelmnents connIcii.-ned,in thi'S affff"d-a- "t are trruei and, corre-zt, i
knowledge that nroe Ciounfty rapes upo- n the trufth of the contamilned
ilr,l:this affidavit in awardikl�,g con,#,acts for s"Llid,project-
7.
-re-,n a t,ul
J
2 0
,4
STATE OF.- Fii or
COUNTY OF wwmOr3WTPI
S,u b-s.c r...ibe.d aw;nvd s-wo m t o or a,ffi r m.,-e!dd)befl'bre m e I)y m eons s,of'[.A_phys j c al pre so ce or- o n b n:e n ot aa ri z a tio n
4
4.111 Y.4L
U 01 U.
e o f a.M an,t H:#J% 'ice h e sw pea rs.co,i i a 1:y k ncom n o- m e o r h a-s p�rod,u...ed�n,,g_ p e of'
identlificatlion)as idennb'ficafionr.
4<.
NOTARYPUBUIC
m is-iores,Expir 11 G, ',�-O 2 2
My Coni isM
8.2
13
DRUGw,FREE WORKPLACE FORM
The undersigned ven or in accordance wft.h Flip, da Statuute-287.087htereby-ceitiftes thatl
(Namie of Business)
u 1. a a u -e I Jon
:I Pubfis.,h a stalt emen t notiNing e mployee ea that the unl&Adl ninufctr dpsvf�ribut'
dii,,sipensing, posscesasion,, or use of -a controffed sut xstaniu..a, is prohibfted in the workpiace, andi
specifyiiV,, the actjons that M0 be,taken, a-gavilinst employeers-for vio-ki-tion-s-of suchp.r-oh ibJ"tio-n.-
I Mfomi emipfloyreee awb-ciLd t-l"Ie dangers of drug abuse in the wior ace,,,, the.business P,0 1 te,Y 0
fian-
eh.tbil, au-nd
aintafninig a., dnuigg-freee- workplaxce,,,. any zavaita,btle drug cou,.nnseling... r a ista
u poin empl. Y i bi.ir mp z e employee awil!stanoe programs.,and ir ee pena.,.-'%--`-e-,s Mall-,may be a :d 5
drug abiusevio at o;ns,,.
Iivv e---, eawc h iet'rie l ore tin xg-d -.-ro%vI i lnlg te-I C®rni-IMO dr,Ities or cantora dua, e v"ces th w are
wicifflied, rsub-sen"On:tenvent Under bi'di a,copy of the sita
, �IiP�I C.i ., c`�' e- U el`C t11-h,we
mooyees tha..,, w c*i i o of4 Uvt a rn z on o el t a n
We woAi" g o comlWi' , ot on :C t ul Serilei U�nder id- 1.1 Trie e,n 1 t e w.ninhe ,MieCh0 kvc b ie
F VI
a. Y e W" t d tea e mp4o T Y Ide b hei te-m-niz On If thoe state m-nent an'd 'll notwj.:thl Y cw " on o or pi
of guitty or no old c o nit"e-n;d e rr,-e- to
any of Chapl r 8193 (Flodda St ublp-.115) ar of anly
'h
IV tcu a "ot iion o mn m
To
00,111- Iled sub ne-e- t� w- of the U0 ld StWes or, any: Mte
1 aft --fion.
wo*place no la'"ter 71ft-van five d.ayss ner ss.,uc h conivic
;the satsf�ctory arfic" at- n in a drug abusei -axs,z ii:s a n c e o r
0,
ose;al sai.-niction on., ir require 'I
S 'Imp
ff u ch 31 a latit 'n th -omn
:1-le" I :
r e h zi b,J Vii t,a,tio rva il 1 V e amp,oyeee, I I ig,,ra I I S c ri;u i or ally e nni ployee :.'f a
vs so convicted..
6n M ak e a -good foilith eff, rit t,on con.--b"nuve to ni- n.tta....',in a dl-',e�in ag-f re,:e workpl.Iace t. -rin igh
impleme,ntafion of f-his sectIGM
As the pearsion authoried to sigrt -the tslatemennt. I cel'4v that thiis fimlil c-ompfies fWfy-Mththe aibol.vie
requIrem enas,l
Ilk,
� � ',
020
a
STATE 0--F- FIor"dI
C-,0-UNrf OF- 0 ra-,
Subschbed- and swom to (ovawffi km-ned)before-me by, W- r--J,
J-ii,,g)L
en m hia'! 5,, 2Qj'�';JO- ate)by
eans of LIX ph ysical pireessce or on
line iota
n o ALIC &
Jonathmii Btirglel ,J is rst -al PAr, to(ne. le C4 nt), He,Shee pe -Ily kno n
mor ,--------' ,'i-v k,aio wri. `-�pee. has prodi D`e � i ofide ,,dficaton, iden ca6o- n,
-------
-------------------------------
-PUBLI,,1C,
A
NO 9
y Comni-J]"S601.0
!2,022
M n Expl-'e-s-,
0M
8B 3
13
PUBLIC ENTITY CRIME STATEMENT
4A piersson or aftate who has been Placed on thie oonvicml...ed vwendor, '$'S''t fo-liowt.ng. a con tt n; or
pubfic ennft not sub "t a bid, on a coint'ract toprovide any- goolds or servioes -to a, pub#e I y crwe may I "I i
-ct fi -,-h r a pub,4"v 'ub-
e n tty n y n cut s mit a wd,or� a oontra w"th a pubfic entity -Dr I ,e eons ction o, r.e.p&ir of
wi; 14,
e P n may! nont subirnilt b- ds-- ont Iews- of r a,,,.,i p.'r"o- t' w-blic en-tity, may in. - --eet.i i g. or pu e 1)-P
a a SILip'Pi:fYt' r or CONTRA CTOR junbew warded or perform wo�rk' as a eontrador,
ecintract,with any pubilic enliry-,. and may not tansact,lb.-u-&-in with any Public, entftvy in excess-of
d rnesWd a nvsuntowdedw ctkon18Tfw ORY'TA-10--for a,per"lladorf 36 mwdis ftim i, t#10
te dwL'e of aced on -the con wi, I enido' 1.
read--""e th s
raTe �h nc
on ,
nz.- me) norh e
3 months vend.."Llf fist wzfthl`n th-we 1. ssr-t;3,ny. De has been ptaced on t�e coznvicted
Or-
4::F
Date
0 d:'d a
S"TATIE OF-
ng,e
Ora
COUNry OF'
S..;-ubs cri bed and swom, to (,or a.ffir mv ed J)i bef,ore. m ie by m ea,suss ofl. ph ysw czai I pr,,e-S.,en ce or 1, 1 wl iri-ry e,
'i e
nam t of aff n--t nllotau ftatjon on 2 0 "(date. ) by J 0 1l at, 31"'1 8 Ll
He) '-Sh Wsonykomi tmo hpduce pe of
j�l
lr
l 01
�LI
141
WIf
F -i
POW-MOW,-at!F-104";
NOT A PUBUC
=rw S
claw V 1,46
ONO-ft
My Conlimi"s lion,Ex,'�Pilrev' May -1 O, 2.P v
13
Respondeut's Insurance and Iudemm.,nifficati"on S-S"itatement
eat I "L , I=-its ns,,u-L�ance Re--admem Rea u t-j
Worker's Com Statrut,ry Untfts
0 00,00.0-ISl,0.0-0 0 00 IS-11 0,00', 000 Employee's-,U biflt $1
General }� �3�I $5.10;00�0-00 Con .b ned S" :gle Limit
;i a pier Vehicf,e Uabflity $511 000 000 Corn1b,ned S,UVI!e U.
000,000 Aggregate
N ffe OICZU ..,,lnvce$51:
C7.
R IID UN I F[C AATIi,,QN A-N-D HO LD HzI,A4.19zU LESS FO R CO NTR-Af.,TO. A',`t D SU B C 0' ,%41 T RA,CTOR',.j
wntyl.,,o m..,.n;i'�Y
g MI, hol--d hawmiess,and de.4,-P Monroe C re e s- d Tbe CONTRACTOR.coveln-annts;and,a to�n
tts,comm se . o ,, m ,aeats ne: t a i an d c lSfo ,bdihy- ry
r7-,p 0 M
Oun
n p daw rt r onroe C.
n 0
-id
Ur, a e rne
n d' eii, nc, I id i g p tyll
Y
inc.ludd"'ng death,
kkng a-t-,tcmeys ftes,, Co costs and.
and any other losses, dm,- ge-st,and expenses of any k,Ind,,, n...-U .1
th
zo e-,oni a S n co, 00 ded! by!0, Of service pro i ex 3 %%whkoh.h 3-n Pe oult of ii
Pell 25
tlj--
y We neg.tj
CONTRACTOR oir ainy of' its Suxoft-, c.t o -S.- assove:
in err oce t ;d b, gente, e(ffiar.
in a Y W.
Ud :-r's)
TO- contracto er C t or o n i-i sis R, �nc t the Offier�w ngfu] a ton Of the CONTRACTO
O flacers,, eni�pflioyeez, seNwants oragentm,
I n the eventthat the,completion of U,ie proJect(to in cJjud- -e-,d)e cfotheaf s)is det awyeld or suspended.
as a rea-sult of' thpe C.,'OVI RACTOR's ure. t. puret-wase or ni,a�ntajn, flie required inswrancet, he
e e r CONTRACTOR shal-11 ��n deni,nffly tlie�C oun- ty franni any and axI I i ncr easend, x,,penzez sufting from su,ch
Jg '.t n-
de,lavy- Should amny olwms be wasertoed agaInzi,ffe, COUNTY by �ill rit e of any deb;jien cy m.b: u�,iV
tueor a
in the p4is a.n.d specificam-fions, provj:ded by the, CONTRACTOR,, the, CONTRACTOR agrrewes- -am--nd
".11 indemni
h fy i warr ant s t ha t CONTRACTOR shall ho l d the Coun harml s ty, e-se , anid snha a
Jo Countyr's,beoh- alif
occur,ringther-e-byan
te Th 'der afion for Vie ve IR-rrst m doll ars ($10.00 of remw,e ration paid to t h e C O!--,fj4TR,A-CT O5"R, Js conss 11
indeem-nifi cation, pro-viodied for above.
-n a ce Thwee, extent of I'lab,flity is in no way li'mrited to, reduced, or- lesjs�,e-,,ned' by ther i zur --n.
contained e1sewhere with-,in this agreement"
This in�demnifrrcaton, s-hau.'JI sujrv've the taxpiratio;i or of the Agreement.
RESPONDENTS STATEMENT,
t, m r ff'a a ct
ize t e- ull 1: undevstaxndthe 'shvw rat -h-at bdaa to y V w- rd,e d it h e c on,tr I aa n;d w I i c-.o,,m p 1:y J n, if
w�.Ifth all the -requ--jre-ments.
Tpetra T-Feach �nc,,
------------------
Re,W- ndent Sig"n"i, -e
13
tr '
in t , far
: .
f work- roc xto`! n the tt : w
^ :
I'
,. ;....,,:,-r-::.,..;....`..:�.,...._......_::...,;-;i i.,..:,....,�;;.,...._._..spa.; :.r .. ;s ,:.::..: '::,.:.. .... Section 188,7::<�; .:
FI
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M
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to a
fe' '�"i._.. ._, Y':.... ..: :i_. �..,I:- .;:'> ,:.�'. ^:'f1i. :f y.�„��..�..rvI.:6 � :�''.i�+:i.'�::1�e I .�,.�.,:' :.:�.� is�i: � .:, �.'..5 -V ., ., :'.., .: .._.: .:. .. ... ;-'.,':;'I:'';, �.!f3F �.�`":.:.
.: :::..: .8 If:: r�. f:.:r: 1, I., i...:.,l.:i.• : '".: :^;1. !(.:... ,.I.. ?, �':': .:i 'i ::l:.i .:I
-rye ...... :.... ..:�..(�y.: i ,, :r._'k4°�' �.. ..�� �.�::�. ..{(.,`l, �: �`-.,.. -'.a,:�.:�i�i> '. ,� die.
, ..'��SG. .::....Ip�14rt�'�+'..' .. w i
.lti.,mr- n�,:.:. '.:3 ,bYT.?' .. _. ,I l.y "1�,V.
1. I;'f... del-U.
..i:.:. ,i.l�: '�"'r 'is '>! 'U.:.r:'. ,'.:< :. i s I':fdt. .. :.i. I. U+ IYi:.f� < '.:l i`
whose
kh ,dr::,`...: ", ......i. .,,I:. t;;.:. I.!., y .." : ;;..Iw n .. c�....;.f .. 1.'? 'I ,y',.. } 3;', *no; l n r, o b ...,.,'i I .:..:. :t" m*'
': at,._.,b � ', -.._. %x''�: ,. .a,; it...... ": ,y�r.,,'#.f`;�. '"1:',m'.'..:_�... ,...k: ...�, ''.a ti.� .. : :."; :n.. ti. which
•
,, .r. ..e q, €',:Ua .6 !� '4R', W:.r,'XA, -..a Yv.:'Y:., '�"':..:* a. 4},'41':,,�.^'a i<'.
h, c, ;' E . ad, tott e u-jet `s c � �> 'a h . i cl milli-cm,
r.. +4 ms: p0 e ` 61 F�"'i tcub b -at
par
e ,such c.bu.11dres or Ie spouseof isuch parew rer,-kn-diugm -e same:!bm or r���- I _r-
6 17-; .# '- f....V:. �1 3 .':;..,'.. �`:�i''.�V .�'. r.Y`- ::i. .^ : .,�.,y�, :.: I.'µf'E4':.. e th
:.. 4E:..'. ii ,
IW
__ :fdl _'to ee �. d- r ,..: " ..
ad d j. etas �: .,�w fw"��
oror=,v firm� -�'m this ��' `�- .� �'�.Small. � -ci'�-fw � '��� '� ,� .f A p- . $,c.sb+ to
�y Abe �,�.. ... „& ,fig�q{ d, �r.. :',.i ..3.....:+�...-.,.'... �,.. �....... ......F,.....3.�ge,� ,�;....I}@�5f5N k' ,5'.'� ..I.....� ,; ��{.':';`- : o ..,�}f °�:'.: :,,. .. +h s$'::'.r..."qy..'.li'.fl' Ix'...griw,. w.�q9��p ��,yq '.'.. '.=1N'''�'FF �}��pg@ �4. @'�y' _. .:�... �, ,':':F � spy
wle pro..-.'.'#F.,O4ii.,,1w'hr,'. �, /M�li"r.$5 nu;IU U a,e �_ h e+''5� : t:A��'I1.1�!'°4fl ":2P i'ikE"� :-wia%�] '"p�MV�'R+�k4:�J.�' .. i'�'.N s �,&u,
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Pro- : e,,..I r, as ! -"!A.,t?- R''.'... '�.I !Stei%ices f-..-. :I�-..,,ti t, -Yw. .,k, .... ,,'.' 'ir 'I
"Respoudent o et Namuc.
,.
A-Il
y fit: .,,, �{ !
,'-d.:. Name
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CERTIFICATION REGARDING DEBARMENT. SUSPENSION,
INELIGIBUTY AND VOLUNTARYEXCLU S 10N-
LCJWER,TIER C OVERED TRAN SACTION S FOR.F EDE,RAL.AID CONTRACTS,
(C 0 m p:�.i,once,w,i t h:2 C� "IR, P arts 1;SO.a!,,n.d 12:00
h i, -u�ruf*d that ne-4her rhe-,be-,,tow f-em:n-weJ.'r-.mm pen,cipais,a,.- pres?eenty propo.sse-d,tFor deb arrrnena,
d-ecta-re- d or k4*pUnU--0i,Y piarto--v-na61.0ti n.,. th-ts" tram,saw.,*n by any d*pa&m-rm+nt ora-gient,y.
Nxine af rConsAanV ontra cllor,, T'e-� Te
T,441-*- BusIness i'S '-f pre-sk-J. t e r-1 T
i ts
P iw wet T`j er -a
t,r,,t trudons,fir LC*- riftatii� im U 0 11
ns low tiertumisaclue �,inng pirnor HUD-3pipmal.of
i, pphcab4etD afl,isA bcontrae- pumb ord ers a ms IN,d oil er
esma -to;Cost S25,000 w,more-2C-FR Pa 1,80 , M 1.
sub th Jr, i 0"n s-e it:0- bolbmm��,the ceft,--oew pro"nspective blvtoperti
0 mi q Admin
31,; BrY n4mg an-d IT sm rou 4mg
rt,Vpon W1 ich r awx*Wm use,is a,qnii t repres* �01 of p UMS,b� T�*mr ce M0=3tm, jAthv,�s id,a e ia,,f ndma�, n! fac-, N lac :d.dLi,W,en
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vansact n:wail enter pa d' --Am 1AW delt HN
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tme:r lKM a b-_ rvm x. -
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beiiiip sh-I -pr -v i:m -s moam per e: r er py,t n, M1� o. MD6 t to tfmewis
Cl�� Tho VOS ,am mve Oil.,, 't r W-,�i -,n. unt pe-v,on.7
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er prm
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o. -3'sp d ar-s �p ursp erumm,,,!''p p- a d? The;tenns'oovered;o.�r,-,n..�.a-,ct'o--.,., at,.�,ici'.,pian, rma nd
n i ct,th"i a-e r"ef & am 180,and C'
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pe i x "'FAt nwer n topy of ftse;regu-41136ons,
e;. .s ifted I am S s, to m,ieV;a rsson to-whith,th A_V posai is.ub ii in wa-
%Co�ver&-Tran sactforis*r-efers to xrvy covered twsaf-Ax". bemeen a,grant1wee ar,.;ipjbg-..,r-a-mrm of F ira. fuldis,
amna"a pa mm-60,nt ,sud as p.,n.:mnAv,or genera'commtract),,"Low*rTTIer Covered rel*""'M t0- an-my
ome tra!;n ,on r a- Fm T- r Cry yam_ _ , onuas " Ter P"ar-cammdsacm- wr x oeere-OTlnewxii fs , s Sem � tt;ip
re-%rs,to the;pwuipant whe��,3s en te.red a�4y:prvvered irart-sact,orrm w,.,,.,M agrantecr or sivubgrant-e-it&I Fed'4,rr-&,ti--
fum d,s t,v as the prlmi;;e or,Wwmoeral IL ovwwv T iieor Parti.d.pant"refers-,Wo.y partut p-asn 1 16-'ho h 3-s,
enm red imo a ecovere d tran saction wAh a F frst TM P amkrpajm�t or ofime.r Lower 7*owr F1 a 6pan,ts 4�',such 3s
omracW�jvtd supptevs,'ji
e,� Thhop.pnospect�ve icy we ter px-ticipant ai�k s by vubrroltmq t-his pmposaf,thvt.should t--i*',propo. -Sed- Cvvereed'I
tr, c w - l m n � .wt' M
,r-sm, b* pred 'him,4 shl oknowingyenverwawetervee-drnsacWnWaP#rson
f ip h IMA. usp.,,, art orn pamic. at in t.*.---,i,00 erd W�,o i,s d4i�ba d',s, oer,ded-,,d eidlared Jin*4 -We�Kor volu nt dy ex d u,�.,Lerd� rr
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tra,nsaotlo_n,um 1,er..4 S. U:thorTzeed"by th e d.eparrm.-o-i 4M or, -a 3
;e!mcY m Nstra v M. *in vr-1 .'awa
r ",'tr,,,t 4 wit i,ndiude thh,,rs--4:,lau-se.
mg tmi,s jpromp - I
f T�*pros,p*ctive1,ow%*r tter pvt6pant.furt��er aq.mes by subm.Aft, , osx, I
t1led C,ert.�6ea- tor,;,*gardi,ng SL*pre-rmes�on, afnd Voftmnxy
0 "r"-.d -W-m a---4 Sk ,- ',,,at"m fc,gw -iwrtt�viout- � m_t-,al,$�low&-r ter ctvupe pe -t-r--- �*��,s amd On, _-!oLct io -ot
lowe-r tor nedi tr. ms-a rcres exxone-eding One S25,000 t rers 5,'.rw ck
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os,,,'�- ct r n
9. A p.arttci pa-n,f,ort a,ecove r-". .1i,tram,axdiwn�may rely u po n a ceir0ex-�on o f a i;pr ��Wl We Pam t 3 lower ter
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w-were,d mnsacvon t.im.i:s no�ot�d.*,bame-d-,suspe-n ded,Jmr*"?,lg.64,o*, urftar,_O��y e x iduid*--d!frolm,th:4. co vv,ard
wctp �S teu)o,
UirtNess, 4,®rmows that the ce-.ntf ton-s.erromeo A,part, f Or em UrVV' jts
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: Ions,To
prtnv.,pals are nct.suspe-inided,de-bxwwred,or othernovise il`igiible lirc part.-ic-ip-ter in:cmered iransam,
verity th!e e-i gl i`,fisty Of J-ts P6,n.oipal S, -as vv*myl as Vie im. b it ty&an y low,er t, r p ro.,Spe ct-vj e. -31.rt c i.pan ts �-x.
qu., ww '- tt ,udied- Parbes Livii.Symon w4b-t a -ohmetk "ie Exd pa r5t,--q7;4, m Y;�b4 I S.r re red to
�ep -Al Siervr�-Coes-AdJrm,�mm trak�,(Wn_-4-�,Ppvwf`),-wNtw,,,kc,,h 4 oorrp--\Aeec by 1he Gen:era
?,,411beconstruliedt iq -fishment e�a systimi of reocirds'n order
N cnfii mg co-,m d t,*f go 1,;sh o re wm,esvab
to rem:Av[in good f*t,:1he ce,00cV,i-jooi re-quiree-41 by this d4us*,- 1"&h*kn)0-,W**d-kpe arvdl. Of"paIJ,C,Oamt
n ot.requJIMd 10 exe."e-ed,"wh4h posseumer by a p1mid-4an't,P*mm vdrrary Own*Of
bus'Iniess detag ,
c* f - rEx or ams,amlons aulthofted r dier pa-raigraph e of thiese- a pa,
kno*ng,,ly e�nt-",-, -J:nto a..11twer tTe-r o,:cmvemad: wIf"th a;*rsoom who 'is 6�4,._--_-b%arred,
, "6 - ni1 J , ! - .C ;ot_- 3�Vailnetg voluahy2 de ftom paCpa � 0strary ms, k,
to the Federa-i Gww*im.rr*nt tw departon t �w agency voiith Wrhth- IN's traxmsact*r,s angi hate d may pumwe
aval able remr*a c.4s.... - cfudi-ng suispe. ,,s,bn and-'or detv
13
C E R-711FICATIONI FOR DISC LOSURE-,,QF LOBBYINIG AC,TIVITIE S ON FEDER AL-AID CONTRA:--CTS
(Compliance,with 4-G-',(7,',FR., Seobadin 2111 GO (b))
p T hJs oc her knewle,dg
Thee ros".ctve pa.TtJ ci ,pa,'m,aertjfioes, by,s:�gnirij g hisfc c-ert :a ti o n t�hat to the, b-est o e
'nd,
pz y o th , unde,,rsignie,d, to,fi?d,eral appropniatedfunds have, be,en, iiid or wnfl] be paid b on be e
a n y ris io n fd-r�n fl.,ue n-o in o r atte ni)p tJ n g Iro in-if fl,ure n,c,e a n Ducar o r e,rn p I oy e,p-. of a n y f .,dervl age n a
M e rn der of C on g nes s, :gin o ffioe r of',e m-�p ijo y�ee o C o n g r�es s, o r a n e m p I oy eia of'a Ma n.7..--,,be r of'Co n grre s s i n
eo ant, the, making of any n n eirn i ion vii th,tkh e a w,ardJ n g o f a n y f c-Ld e ra�i oo nt ra c e,he,m. �,,ng of an y f4 fir a.1 gr
ee -ua..ton,. reneovial,,
f4d:era] loan, the ierlttering 'nto olf a ny coppera-11"we ag�,rr-zement. and th x1)Q-nsicn,, cont n,
A "e agneement.
mod.ffiezi-- ian ofany fediel-al cantract,, grar -,an.., or coo-PerL-
allmendme.n.1 or, ft viv
(2) prise r If any funds other tha.,,n 7' e ra I a pproprrilate�d f"Unds haive been, pai�d or will be�p aid to any perisoi
i rfill u nei r to, influen�ce an offic-er or employee. of'a ny fed' a gen vy, a f em b,ei
ngr--ess in conne,eton
Congress,., a offit.bei,o r e mi p ye, of C o ng r�e ss or an employe�e of a Me,neizb,e r of G!
-w-61h,,'UNS fe-6era0::ctontrz-ot,, g ra n t, 161 a n:',oir c;mt .,.peq� tJii e ag:re,,emenr7,-:, the und:ersignedshaff oom�p�'elrtije�and,
s Standard u,
at z,e M.,Fom7,-L,,LL,.".11D�',s!closure of Lobbvi ing A ivitj s"5: �.,n accordana*.with its insvuctions.
"al re..,P,,resenoat�on t upon wi-ohrich relian!oel was,plaoe.d en th- s'br,:insaar Jon no rac'This cv.J' a ion..is a maten
was mad,
I m a p,,re re q u i site-fcx making or ente-ring into;-this-7. .,r Submission th s c vt .1a on,or e; te�e,4d in 7" -7 9 'n 07
T4 th,ho-f�a."Hls-to, `f, - e requ�rsd
-trz.insaction f�mptksiead� bySeation 125 2 7,Ie 3 1", LJ.".S. C�ods. Any peirson:we
ar-artiflicaition sha-11 bp- s� owt to a civ�l pp-na.-Iij of not, less th-an $1 G,OGOD and., not mors than $-IGO,000for
e,aeh,Suohn f'ai lure e.,.
T prospec.,tve par-tJcipant a1scagrees by submiting his ofr I propo sai that he,,or she shaH require that
th-e I a n g u a ge,o f this ce rt t'�fi ca t�b:n b-ea i n c I u d-e,d i n al I r ti e rr s u bc;o n tr acts,--which ex:cve.e,d$It"G 01,G 0D 0 an d
thizit afl such subnec-.,lpients shaH cert+/and di sue:lJose acoord,ingly.
Name r-.%f Tet-a T'ech, Inc.
Jonathan Sur iei Print N(..ame) Date:; --ALQUSI,5 0�, 2, 2G
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A R-I Zed Signature
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I 14
DATE(MM/DD/YYYY)
' " CERTIFICATE OF LIABILITY INSURANCE 10/27/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If
SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME.
Aon Risk Insurance Services West, Inc.
Los Angeles CA office (A/C No.Ext): (866) 283-7122 A/C.No.: (800) 363-0105
707 Wilshire Boulevard E-MAIL
suite 2 600 ADDRESS.
LOS Angeles CA 90017-0460 USA INSURERS)AFFORDING COVERAGE NAIL#
INSURED INSURER A: Lexington Insurance Company 19437
Tetra Tech, Inc. INSURER B: zuri ch American Ins co 16535
2301 Lucien Way, Suite 120
Maitland, FL 32751 USA INSURER C: American International Group UK Ltd AA112 0841
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570084052308 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT;TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN; THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS;
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
LTR TYPE OF INSURANCE INSD WVD I POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS
B X COMMERCIAL GENERAL LIABILITY GLO EACH OCCURRENCE $2,000,000
DAMAGE TO RENTE9_
CLAIMS-MADE OCCUR PREMISES Ea occurrence $1,000,000
X X,C,U Coverage MED EXP(Any one person) $10,000
PERSONAL&ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: 1. /2"7/2 02 a W_Z..t h a"a a RELATE $4,000,000
f ...... }Xf41.N!"+Prooill.Yt""".'�;:KKre.a° .,.,.
PRO-
POLICY JEC- LOC PRODUCTS-COMP/OP AGG $4,000,000
OTHER:
B AUTOMOBILE LIABILITY BAP 165 i I V65 i UL lU/Ul/LULU lU/Ul/LU2 1. COMBINED SINGLE LIMIT $5,000,000
Ea accident
X ANY AUTO BODILY INJURY(Per person)
OWNED SCHEDULED BODILY INJURY(Per accident)
AUTOS ONLY AUTOS x PROPERTY DAMAGE
HIRED AUTOS NON--OWNED rn'
ONLY AUTOS ONLY 1„v/2 1„/2 0 2 0 Per accident
C X UMBRELLA LIAB X OCCUR 62785232 10/01/2020 10/01/2021 EACH OCCURRENCE $109 000,000
EXCESS L1AB CLAIMS--MADE AGGREGATE $10,000,000
IDED I X RETENTION$100,000
B WORKERS COMPENSATION AND WC2 54061602 10/01/2020 10/01/2021 X PER STATUTE OTH--
B EMPLOYERS'LIABILITY y/N WC185 708702 10/01/2020 10/01/2021 IER
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $19 000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L.DISEASE EA EMPLOYEE $19 000,000
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE--POLICY LIMIT $19 000,000
A Env Contr Prof 028182375 10/01/2019 10/01/2021 Each claim $5,000,000
Prof/Poll Li ab Agggregate $5,000,000■-
SIR applies per policy terms & conditions
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
RE: Contract for Grant Management Services for the CDBG-DR VHBP
Monroe County Board of county Commissioners is included as additional insured in accordance with the policy provisions of the General
Liability and Automobile Liability policies as required by written contract. General Liability and Automobile Liability
policies evidenced herein are Primary and Non-contributory to other insurance available to Additional Insured, but only in accordance
with the policy's provisions as required by written contract. A waiver of Subrogation is granted in favor of certificate Holder -.
in accordance with the policy provisions of the General Liability, Automobile Liability and workers' compensation policies as
,required by written contract. Stop Gap Coverage for the following states: OH, ND, WA, WY.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 7
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
Monroe County Board of county commissioners POLICY PROVISIONS.
1100 Simonton Street AUTHORIZED REPRESENTATIVE r�._
Key West, FL 33040 z
1W.V
@1988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
0
Additional Insured -- Automatic — Owners, Lessees Cyr '�)
C ontractors
Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. AddI. Prem Return Prem.
GLO 1817406-02 10/01/2020 10/01/2021 10/01/2020 7527200
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Named Insured: Tetra Tech, Inc.
Address (including ZIP Code):
This endorsement modifies insurance provided under the:
Commercial General Liability Coverage Part
A. Section 11 —Who Is An Insured is amended to include as an additional insured any person or organization whom you
are required to add as an additional insured on this policy under a written contract or written agreement. Such person
or organization is an additional insured only with respect to liability for "bodily injury", "property damage" or "personal
and advertising injury" caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf,
in the performance of your ongoing operations or "your work" as included in the "products-completed operations
hazard", which is the subject of the written contract or written agreement.
However, the insurance afforded to such additional insured:
1. Only applies to the extent permitted by law; and
2. Will not be broader than that which you are required by the written contract or written agreement to provide for
such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusion applies:
This insurance does not apply to:
"Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or failure to
render, any professional architectural, engineering or surveying services including:
a. The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys,
field orders, change orders or drawings and specifications; or
b. Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the
supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the
"bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the
rendering of or the failure to render any professional architectural, engineering or surveying services.
U-GL-1 175-F CW(04/13)
Page 1 of 2
Includes copyrighted material of Insurance Services Office, Inc.,with its permission.
C. The following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV --
Commercial General Liability Conditions:
The additional insured must see to it that:
1. We are notified as soon as practicable of an ""occurrence""or offense that may result in a claim;
2. We receive written notice of a claim or""suit"" as soon as practicable; and
3. A request for defense and indemnity of the claim or ""suit"" will promptly be brought against any policy issued by
another insurer under which the additional insured may be an insured in any capacity. This provision does not
apply to insurance on which the additional insured is a Named Insured if the written contract or written agreement
requires that this coverage be primary and non-contributory.
D. For the purposes of the coverage provided by this endorsement:
1. The following is added to the Other Insurance Condition of Section IV — Commercial General Liability
Conditions:
Primary and Noncontributory insurance
This insurance is primary to and will not seek contribution from any other insurance available to an additional
insured provided that:
a. The additional insured is a Named Insured under such other insurance; and
b. You are required by written contract or written agreement that this insurance be primary and not seek
contribution from any other insurance available to the additional insured.
2. The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition of Section IV—Commercial
General Liability Conditions:
This insurance is excess over:
Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional
insured, in which the additional insured on our policy is also covered as an additional insured on another policy
providing coverage for the same ""occurrence"", offense, claim or "suit". This provision does not apply to any policy
in which the additional insured is a Named Insured on such other policy and where our policy is required by a
written contract or written agreement to provide coverage to the additional insured on a primary and non-
contributory basis.
E. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement
showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to
that identified additional insured.
F. With respect to the insurance afforded to the additional insureds under this endorsement, the following is added to
Section III— Limits Of Insurance:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the written contract or written agreement referenced in Paragraph A. of this endorsement; or
2. Available under the applicable Limits of Insurance shown in the Declarations,
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
All other terms and conditions of this policy remain unchanged.
U-GL-1 175-F CW(04/13)
Page 2 of 2
Includes copyrighted material of Insurance Services Office, Inc.,with its permission.
POLICY NUMBER: GLo 1817406-02 COMMERCIAL GENERAL LIABILITY
CG 24 04 05 09
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Person Or Organization:
ANY PERSON OR ORGANIZATION THAT REQUIRES YOU TO WAIVE YOUR RIGHTS OF
RECOVERY, IN A WRITTEN CONTRACT OR AGREEMENT WITH THE NAMED INSURED
THAT IS EXECUTED PRIOR TO THE ACCIDENT OR LOSS .
Information required to complete this Schedule if not shown above will be shown in the Declarations.
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of Section
IV-Conditions:
We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
'Your work"done under a contract with that person
or organization and included in the"products-
completed operations hazard". This waiver applies
only to the person or organization shown in the
Schedule above.
CG 24 04 05 09 0 Insurance Services Office, Inc., 2008 Page 1 of 1 ❑
POLICY NUMBER: BAP 1857085-02 COMMERCIAL AUTO
CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED FOR
COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless
modified by this endorsement.
This endorsement identifies person(s) or organization(s)who are "insureds" for Covered Autos Liability Coverage
under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage
provided in the Coverage Form.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Named Insured:
Endorsement Effective Date:
SCHEDULE
Name Of Person(s) Or Organization(s):
ANY PERSON OR ORGANIZATION TO WHOM OR WHICH YOU ARE REQUIRED TO
PROVIDE ADDITIONAL INSURED STATUS OR ADDITIONAL INSURED STATUS ON A
PRIMARY, NON-CONTRIBUTORY BASIS, IN A WRITTEN CONTRACT OR WRITTEN
AGREEMENT EXECUTED PRIOR TO LOSS, EXCEPT WHERE SUCH CONTRACT OR
AGREEMENT IS PROHIBITED BY LAW.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies
as an "insured" under the Who Is An Insured provision
contained in Paragraph A.1. of Section 11 — Covered
Autos Liability Coverage in the Business Auto and
Motor Carrier Coverage Forms and Paragraph D.2. of
Section I — Covered Autos Coverages of the Auto
Dealers Coverage Form.
CA 20 48 10 13 O Insurance Services Office, Inc., 2011 Page 1 of 1
POLICY NUMBER: BAP 1857085-02 COMMERCIAL AUTO
CA 04 44 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless
modified by the endorsement.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Named Insured: Tetra Tech, Inc.
Endorsement Effective Date:
SCHEDULE
Name(s) Of Person(s) Or Organ ization(s):
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE
ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER
THIS POLICY
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The Transfer Of Rights Of Recovery Against
Others To Us condition does not apply to the
person(s) or organization(s) shown in the Schedule,
but only to the extent that subrogation is waived prior
to the "accident" or the "loss" under a contract with
that person or organization.
CA 04 44 10 13 O Insurance Services Office, Inc., 2011 Page 1 of 1
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13
POLICY NUMBER: WC 2540616-02 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule. (This agreement applies only to the extent that
you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE
ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS
POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR ORGANIZATION
WC 00 03 13
(Ed. 4-84)
C 1993 National Council on Compensation Insurance.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 42 03 04 B
POLICY NUMBER: WC 2540616-02 (Ed. 6-14)
TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the
Information Page
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily
injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this
waiver from us.
This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
The premium for this endorsement is shown in the Schedule.
Schedule
1. (❑) Specific Waiver
Name of person or organization
(®) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.
2. Operations:
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY
WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED
PRIOR TO THE ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION
BE PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR
THAT PERSON AND/OR ORGANIZATION.
3. Premium:
The premium charge for this endorsement shall be percent of the premium developed on payroll in
connection with work performed for the above person(s)or organization(s) arising out of the operations described.
4. Advance Premium:
WC 42 03 04 B
(Ed. 6-14)
@ Copyright 2014 National Council on Compensation Insurance,Inc.All Rights Reserved.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 43 03 05
POLICY NUMBER: WC 2540616-02 (Ed. 7-00)
UTAH WAIVER OF SUBROGATION ENDORSEMENT
This endorsement applies only to the insurance provided by the policy because Utah is shown in Item 3.A. of the
Information Page.
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule. (This agreement applies only to the extent that
you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Our waiver of
rights does not release your employees' rights against third parties and does not release our authority as trustee of
claims against third parties.
Schedule
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY
WRITTEN CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED
PRIOR TO THE ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION
BE PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR
THAT PERSON AND/OR ORGANIZATION.
WC 43 03 05
(Ed. 7-00)
0 2000 National Council on Compensation Insurance,Inc.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13
POLICY NUMBER: WC 1857087-02
(Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule. (This agreement applies only to the extent that
you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE
ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS
POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR ORGANIZATION
WC 00 03 13
(Ed. 4-84)
C 1993 National Council on Compensation Insurance.
Policy Number- 62785232
K. Hostile Fire means a fire that becomes uncontrollable or breaks out from where it was intended to be.
L. Impaired Property moans tangible property, other than Your product or Your Work, that cannot be used or
is less useful because,
1. it incorporates Your Product or Your Work that is known or thought tobo defective, deficient, inadequate
or dangerous,or
2. you have failed to fulfill the terms ofa contract oragnsomont�
if such property can bo restored to use by,
1. the repair, nap|aoomont' adjustment or removal of Your Product or Your Work, or
2. your fulfilling the terms of the contract oragreement.
M. Insured means-
1. the Named |nsured'
.
2. if you are designated in the declarations as,
a. an individual, you and your spouse are insureds' but only with respect to the conduct of business of
which you are the sole owner',
b. a partnership or joint venture, you are an insured.Your members, your partners, and their spouses are
also insureds' but only with respect to the conduct of your business',
o. a limited liability company, you are an insured. Your members are also insureds' but only with respect
to the conduct of your business. Your managers are insureds' but only with respect to their duties as
your managers-,
d. an organization other than a partnership,joint venture or limited liability company' you are an insured.
Your executive officers and directors are insureds, but only with respect to their duties as your officers
or directors. Your stockholders are also insunads, but only with respect to their liability as
stockholders',
o. a trust, you are an insured. Your trustees are also insureds, but only with respect to their duties as
trustees;
3. your employees other than your executive offioona (if you are an organization other than a partnership,joint
venture or limited liability company) or your managers (if you are a limited liability company)' but only for
acts within the scope of their employment by you or while performing duties related to the conduct of your
business',
4. your volunteer workers only while performing duties related to the conduct of your business',
5. any person (other than your employee or volunteer worker) or organization while acting as your naa| estate
manager-,
G. your legal representative if you die, but only with respect to duties as such. That representative will have
all your rights and duties under this po|ioy�
7. any person or organization, other than the Named Insured, included as an additional insured under
Scheduled Underlying Insurance, but not for broader coverage than would be afforded by such
Scheduled Underlying Insurance.
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Policy Number- 62785232
Notwithstanding any of the above,
a. no person or organization is an Insured with respect to the conduct of any current, past or newly
hznnod partnership, joint venture or limited liability company that is not designated as a Named
Insured in |ham 1 of the Doo|anstions'' and
b. no person or organization is an Insured under this policy who is not an Insured under applicable
Scheduled Underlying Insurance. This provision shall not apply to any organization set forth in the
definition of Named Insured in Paragraph R. 2and 3.
N. Insured Contract moans that part of any contract or agreement pertaining to your business under which any
Insured assumes the tort liability of another party to pay for Bodily Injury or Property Damage to a third
person or organization. Tort liability moans a liability that would be imposed by law in the absence of any
contract oragreement.
Insured Contract does not include that part of any contract oragreement,
1. that indemnifies a railroad for Bodily Injury or Property Damage arising out ofconstruction or demolition
operations. within 50 feet of any railroad property and affecting any railroad bridge or trestle, tracks, road-
beds, tunnel, underpass or crossing',
2. that indemnifies an architect, engineer or surveyor for injury ordamage arising out of,
a. preparing' approving, or failing to prepare or approve, maps, shop drawings, opinions' reports,
surveys, field orders, change orders ordrawings and specifications, or
b. giving directions or instructions, or failing to give them' if that is the primary cause of the injury or
damage, or
3. under which the Insured, if an architect, engineer orsurveyor, assumes liability for an injury ordamage
arising out of the |nsured's rendering or failure to render professional services, including those shown in
subparagraph 2 above and supervisory, inspection, architectural or engineering activities.
O. Key Executive means the Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, President,
General Counsel or general partner (if the Named Insured is a partnership) ofthe Named Insured or sole
proprietor (if the Named Insured is a sole proprietorship). A Key Executive also means any other person
holding a title designated by you and approved by us, which title is shown in Schedule B' Additional Key
Executives attached to and forming part of this policy.
P. Loss moans those sums actually paid as judgments or soU|omonbs' provided, however, that if expenses
incurred to defend a Suit or to investigate a claim naduma the applicable limits of Scheduled Underlying
Insurance, then Loss shall include such expenses.
Q. Mobile Equipment moans any of the following typos of land vehicles, including any attached machinery or
equipment,
1. bulldozers, farm machinery, forklifts and other vehicles designed for use principally off public mads',
2. vehicles maintained for use solely on or next to premises you own or rent',
3. wahio|os that travel on crawler treads',
4. vehicles,whether self-propelled or not, maintained primarily to provide mobility to permanently mounted,
a. power cranes,shovels, loaders, diggers or drills, or
b. mad construction or resurfacing equipment such as gnadona' scrapers or mUona�
5. vehicles not described in Paragraph 1' 2' 3 or above that are not self-propelled and are maintained
primarily to provide mobility to permanently attached equipment of the following types,
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Policy Nucobuc62705232
L. Other Insurance
|f other valid and collectible insurance applies to damages that are also covered by this policy, this policy will
apply excess of the Other Insurance. However, this provision will not apply if the Other Insurance is
specifically written to be excess ofthis policy.
M. Premium
The first Named Insured designated in |ham 1 of the Declarations will be responsible for payment of all
premiums when duo.
The premium for this policy will be computed on the basis set forth in Item 6 of the Declarations. At the
beginning of the Policy Period, you must pay us the Advance Premium shown in Item 6 of the Declarations.
When this policy expires or if it is cancelled,we will compute the earned premium for the time this policy was in
force. If this policy is subject to audit adjustrnent, the actual exposure base will be used to compute the earned
premium. If the earned premium is greater than the Advance Premium' you will promptly pay us the
difference. If the earned premium is less than the Advance Prerniurn, we will return the difference to you. But
in any event, we will retain the Minimum Premium as shown in Item 6 of the Declarations for each twelve
months of the Policy Period.
N. Service Of Suit
In the event of our failure to pay any amount claimed to be due hereunder, we, at the |nsured's request, will
submit to the jurisdiction of any court of competent jurisdiction within the United States. Nothing in this
condition constitutes or should be understood to constitute a waiver ofour rights to commence an action in any
court of competent jurisdiction in the United States' to remove an action to a United States District Court' or to
seek a transfer of case to another court as permitted by the laws of the United States or of any state in the
United States. It is further agreed that service of process in such suit may be made upon A|G - Claim Intake
Department' P.O. Box 10006' Shawnee Mission, KS 66225' or his or her representative, and that in any suit
instituted against us upon this contract, we will abide by the final decision of such court or of any appellate
court in the event of any appeal.
Further, pursuant to any statute of any state, territory, or district of the United States which makes provision
therefor, we hereby designate the Superintendent, Commissioner, or Director of Insurance, other officer
specified for that purpose in the statute, or his or her successor orsuccessors in oDima as our true and lawful
attorney upon whom may be served any lawful process in any action, suit' or proceeding instituted by or on
behalf ofthe Insured or any beneficiary hereunder arising out of this contract of insurance, and hereby
designate the above named Counsel as the person to whom the said officer is authorized to mail such process
ora true copy thereof.
(). Separation of Insureds
Except with respect to the Limits of Insurance of this policy and rights or duties specifically assigned to the first
Named Insured designated in |ham 1 of the Declarations, this insurance applies,
1. as if each Named Insured were the only Named Insured, and
2. separately to each Insured against whom claim is made or Suit isbrought.
P. Transfer nf Rights nfRecovery
1. If any Insured has rights to recover all or part of any payment we have made under this policy, those
rights are transferred to us. The Insured must do nothing after loss to impair these rights and must help
us enforce them.
2. Any recoveries will bo applied asfollows,
a. any person or organization' including the Insured, that has paid an amount in excess of the
applicable Limits of Insurance of this policy will bo reimbursed finat�
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Policy Number: 62785232
b. wo then will bo reimbursed upto the amount wo have paid, and
o. lastly, any person or organization, including the Insured that has paid an amount over which this
policy is excess is entitled to claim the remainder.
Expenses incurred in the exercise of rights of recovery will be apportioned among the persons or
organizations, including the Insured, in the ratio of their respective recoveries as finally settled.
3. If, prior to the time of an Occurrence, you waive any right of recovery against a specific person or
organization for injury or damage as required under an Insured Contract,we will also waive any rights we
may have against such person ororganization
Q. Transfer nf Your Rights and Duties
Your rights and duties under this policy may not be transferred without our written consent.
If you die or are legally declared bankrupt' your rights and duties will be transferred to your legal
representative, but only while acting within the scope of duties as your legal representative. Nmwever, notice
of cancellation sent to the first Named Insured designated in |kern 1 of the Declarations and mailed to the
address shown in this policy will be sufficient notice to effect cancellation of this policy.
R. Unintentional Failure to Disclose
Your failure to disclose all hazards existing as of the inception date of the policy will not prejudice you with
respect to the coverage afforded by this policy, provided that any such failure or omission is not intentional.
S. Coverage Territory
Payment of Loss under this policy shall only be made in full compliance with all United States of America
economic ortrade sanction laws or regulations, including, but not limited to, sanctions, laws and regulations
administered and enforced by the U.S. Treasury Department's Office of Foreign Assets Control ("OFAC").
VII. DEFINITIONS
A. Advertisement moans a notice that is broadcast or published to the general public or specific market
segments about your goods' products or services for the purpose of attracting customers or supporters. For
the purposes of this definition,
1. notices that are published include material placed on the Internet or on similar o|ootmnio moans of
oommunioation'' and
2. regarding web-sites, only that part of a web-site that is about your goods' products or services for the
purposes of attracting customers or supporters is considered an advertisement.
B. Auto means,
1. a land motor wahio|o' trailer or semitrailer designed for travel on public roads, including any attached
machinery or equipment, or
2. any other land vehicle that is subject to a compulsory or financial responsibility law in the state where it is
licensed or principally garaged.
However, Auto does not include Mobile Equipment.
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