Item L01 L.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
November 15, 2022
Agenda Item Number: L.1
Agenda Item Summary #11245
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIU50 as executed
by the Director of Airports providing an additional $125,000.00 in funding for the purchase of
Essential Airport Equipment at the Florida Keys Marathon International Airport; requires a 20%
match from Marathon Airport Operating Fund 403.
ITEM BACKGROUND: This grant is for the purchase of various types of equipment required for
proper maintenance and safety of the airport, such as miscellaneous ARFF equipment, safety
equipment, mowers, sweepers, tractors, etc.
PREVIOUS RELEVANT BOCC ACTION: On March 17, 2021, the BOCC ratified and approved
original FDOT grant agreement GIU50. On September 15, 2021, the BOCC adopted Resolution
No. 288 —2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as
received to meet deadlines for returning the grants to the granting agency and expedite use of grant
funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting.
On October 20, 2021 the BOCC ratified and approved Amendment 1 of FDOT grant agreement
GIU50.
CONTRACT/AGREEMENT CHANGES:
Adds FY23 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FKMAP - 438664-2-94-01 - GIU50 - APTGA 42
FINANCIAL IMPACT:
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Effective Date: March 17, 2021
Expiration Date: June 30, 2026
Total Dollar Value of Contract: $125,000.00
Total Cost to County: None
Current Year Portion: $31,250.00
Budgeted: Yes
Source of Funds: 80% FDOT/20% MTH Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
11/15/22 403-63502 - MARATHON AIRPORT R & R $31,250.00
REVIEWED BY:
Beth Leto Completed 10/21/2022 11:15 AM
Richard Strickland Completed 10/26/2022 2:46 PM
Pedro Mercado Completed 10/26/2022 3:03 PM
Purchasing Completed 10/26/2022 3:40 PM
Budget and Finance Completed 10/27/2022 3:19 PM
Brian Bradley Completed 10/27/2022 3:53 PM
Lindsey Ballard Completed 10/31/2022 2:18 PM
Board of County Commissioners Pending 11/15/2022 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
438664-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629 E
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
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Contract Number: G1 U50 Federal Award Date: Amendment No.: 2
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program U)
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered c14
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
RECITALS ,O
WHEREAS, the Department and the Agency on 3/17/2021 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. i
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
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1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
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X Aviation
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Seaports
Transit
Intermodal
Rail Crossing Closure
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Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
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3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance U-
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-09
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11/19
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by $156,250 bringing the revised total
cost of the project to$431,250.
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The Department's participation is X increased/ _ decreased by $125,000. The Department agrees to
participate in the Project cost up to the maximum amount of $345,000, and, additionally the Department's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. W
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any cN
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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Sy By:
Na e; Richard Strickla Name: Daniel Iglesias
Title: Director of Air orts Title: Director of Transportation Development
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vK�NROE COUNTY ATTOnNEY
°" °` ' FORMSTATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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ASSIET 10/�ATTORNEY Legal Review: Alicia Trujillo
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
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via this Agreement (if not the entire project)): Florida Keys Marathon Airport Essential Airport Equipment
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate U)
timeline, project schedule, project size): The purpose of this agreement is to replace and/or upgrade the airport owned
equipment that have reached their serviceable age.
D. Deliverable(s): The purpose of this agreement is to replace and/or upgrade the airport owned cN
equipment that have reached their serviceable age.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
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purposes will be the incremental progress made toward completion of project scope elements. Supporting ,
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
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Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met. LO
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year: Cr
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description Amount U)
438664-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $125,000.0 w
438664-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $120,000.0
438664-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000.0 ca
438664-2-94-01 LF 088719 2023 - - Local Matching Funds $31,250.0
438664-2-94-01 LF 088719 2022 - - Local Matching Funds $30,000.0 ,
438664-2-94-01 LF 088719 2021 - - Local Matching Funds $25,000.0
Total Financial Assistance $431,250.0
B. Estimate of Project Costs by Grant Phase: i
Phases* State Local Federal Totals
State Local Feder;
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0 C14
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
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Environmental/Design/Construction $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Capital Equipment/Preventative $345,000.00 $86,250.00 $0.00 $431,250.00 80.00 20.00 O.0 ,
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Transit Only)
Totals $345,000.00 $86,250.00 $0.00 $431,250.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement. 00
Scope Code and/or Activity
Line Item (ALI) (Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file E
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
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THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
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Awarding Agency: Florida Department of Transportation W
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $345,000 cN
*The award amount may change with amendments E
Specific project information for CSFA Number 55.004 is provided at: Pubt // „p p � Hci„Fs,corT/fsaa/seaircl�iCatalcr,r� ���p�c `
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS 00
AGREEMENT:
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State Project Compliance Requirements for CSFA Number 55.004 are provided at:
Jul.::.0.�.://�r 1� ..:..f!f�..[ ..:: 2.!I/fsaa/seaircl�iCo..!Tr.II�..!.iain.ce.as.U�%
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The State Projects Compliance Supplement is provided at: 17„ p //2.r j � F1ri„Fs,corr/fsaa/ orr p li In „III.
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Packet Pg. 2646
To:Ingrid.Munoz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 U50
10/5/2022
CONTRACT INFORMATION
Contradt: G 1 U 50 C,
ontradt Type; GD-GRANT DISBURSEMENT(GRANT) Cr
Method of Procurement. G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Barite: MONROE COUNTY BOCC
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VendorlD: F596000749053
Beginning Date of This Agreement: 03/17/2021
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Ending Date ofThis Agreonlent. 06/30/2026
ContradtToW/Budgetary Ceiling:, ct=$345,000.00
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Description: Florida Keys Marathon Airport Essential Airport Equipment
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 10/5/2022
Action: Supplemental LL
reviewed or Approved: APPROVED
Organization,Code 55062020629 w
Expansion Option: A9 CN
Object Coder 751000 0
Amount: $125,000.00 CIL
Financial Project: 43866429401
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11Vork Activity(FCT) 215
0
CFDA:
Fiscal Year: 2023
Budget Entity 55100100 C14
Category/Category Yaar: 088719/23
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Amendment ID: S002
Sequence: 00
llser Assigned ID: A2
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Enc Line(6s)/Status: 0003/04
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Total Amount: $125,000.00
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