Item L02 L.2
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
November 15, 2022
Agenda Item Number: L.2
Agenda Item Summary #11246
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement (PTGA) Number GIQ05 as
executed by the Director of Airports providing an additional $75,000.00 in funding for Planning
Studies at the Florida Keys Marathon International Airport; requires a 20% match from Marathon
Airport Operating Fund 403.
ITEM BACKGROUND: This grant is to conduct planning studies, including but not limited to,
miscellaneous airport studies/assignments that are required to support future development, meet
regulatory requirements, update property and airport layout plans, develop support documentation
upon requests from agencies, etc. (i.e., general consulting, grants admin., environmental studies,
wildlife hazard assessments, ground transportation studies, DBE plan updates, etc.).
PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA on October 21, 2020. On
September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of
Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the
grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC
at the next regularly scheduled commission meeting. On February 16, 2021, the BOCC ratified and
approved Amendment 1 FDOT grant agreement GIQ05.
CONTRACT/AGREEMENT CHANGES:
Adds FY23 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FKMAP - 439286-2-94-01 - GIQ05 - APTGA 42
FINANCIAL IMPACT:
Packet Pg. 2648
L.2
Effective Date: November 10, 2020
Expiration Date: December 31, 2025
Total Dollar Value of Contract: $75,000.00
Total Cost to County: 0
Current Year Portion:
Budgeted: Yes
Source of Funds: 80% FDOT ($75,000.00) and 20% Marathon Airport Operating Fund 403
($18,750.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match: No
Insurance Required: No
Additional Details:
11/15/22 403-63502 - MARATHON AIRPORT R & R $18,750.00
REVIEWED BY:
Beth Leto Completed 10/26/2022 2:51 PM
Richard Strickland Completed 10/26/2022 2:53 PM
Pedro Mercado Completed 10/26/2022 3:03 PM
Purchasing Completed 10/26/2022 3:40 PM
Budget and Finance Completed 10/27/2022 3:19 PM
Brian Bradley Completed 10/27/2022 3:51 PM
Lindsey Ballard Completed 10/31/2022 2:19 PM
Board of County Commissioners Pending 11/15/2022 9:00 AM
Packet Pg. 2649
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
439286-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q05 Federal Award Date: Amendment No.: 2
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
CSFA Number: 55.004 CL
CSFA Title: Aviation Grant Program
c14
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered 20
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
LO
RECITALS CY
C"
WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
cN
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as cN
follows:
1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department LO
program area selected below (select all programs that apply): CY
X_ Aviation
Seaports
Transit
— s
Intermodal CN
Rail Crossing Closure 00
CN
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities ..
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions E
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
Packet Pg. 2650
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11M9
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$93,750 bringing the revised total cost
of the project to$312,500.
The Department's participation is X increased/_ decreased by $75,000.The Department agrees to participate 2
in the Project cost up to the maximum amount of$250,000, and, additionally the Department's participation in
the Project shall not exceed 80.00% of the total eligible cost of the Project.
cN
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
LO
CY
IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
c14
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
c14
By: By.
Na e: Richard Stric land Name: Daniel Iglesias LO
Title: Director of Air ores Title: Dir ctor of Transportation Development
1NR€7E CC UNW ATTOANEY
BvE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
c. ��. c14
AS E O JUNTY ATM RNEY Legal Review:Alicia Trujillo 00
o�1s 10/11/22 `N
CL
c�
Packet Pg. 2651
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Florida Keys Marathon Airport Planning Studies
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes but is not limited to miscellaneous airport
studies/assignments that are required to support future development, meet regulatory requirements, update property cN
and airport layout plans, develop supporting documentation upon requests from agencies.
D. Deliverable(s): This project includes but is not limited to miscellaneous airport studies/assignments that are
LO
required to support future development, meet regulatory requirements, update property and airport layout plans,
develop supporting documentation upon requests from agencies. CY
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with cN
the accomplished incremental progress and costs incurred by the Agency.
CN
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
LO
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
CY
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
cN
W
00
cN
4i
E
c�
Packet Pg. 2652
- Z MAM Z#V01dV- SOO L - LO-VI -99 6 ,- N WOW43eW CO
R w
to
. "
.,,„„„„„„„„„ �'r• � -III
.... WrP IIa�L,:�N VIYBG tldY r B vA M�"�m'9
. I HU �o XV-1 1. 'yoM'1dbI"
_..... .... .. ,v _ ,i4.u,"m d"WY P e
�r d
r1k?A f f 211
rc �� rfp �� a
W11bs�+, NN"" �� '����
rw r
�Y
Ar
brEg �
12,
-..
n 17 �1pyy y
I �, M E✓� taut B
11
4 I� it
V ailgx5°r j
� u XV1,~ �-
n .n
wmsl
t
x
� �M M AID 0��j4 %Irrj7� h tt M,'y �''� C 'a Ykr ' w i91U 9fd W RA
t� fl
V, � d ✓ i � I I} r
., �r
.�,
9� a rr a 9, r
p w�u �w
N � 101�1 ' �N i 5
a (will"
"y
� pi ..... ..................................................
a'S 4 wr P� II �u ry�
Vmp � o
� iuo r �i I 1Qwi
N ";
B
107 �1 � . . ` ..... . ., _
e ti,
e e � q�k;� ig uASY, af' pU � I' F N� NNBV ar, p. wN1lj5N,1
IM
� I
i
� p�y WW NN
x tl�"mWA
� � �r a rV •,; 'N,�,,, U C H r gNPA � h i w w ar 'r lm�l y V I�
x V U
16 r r ®p quuuuuu�!!!!!!II ro
rry a
`"„ /,..
� � r �� a ......
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or 2
Funding
Management Fund Category Fiscal Code CFDA Funding Source
Number Type Year Number Description Amount
439286-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $75,000.0
c14
439286-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $75,000.0 g=
0
439286-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000.0
LO
439286-2-94-01 LF 088719 2023 - - Local Matching Funds $18,750.0
439286-2-94-01 LF 088719 2022 - - Local Matching Funds $18,750.0
439286-2-94-01 LF 088719 2021 - - Local Matching Funds $25,000.0
Total Financial Assistance $312,500.0
c14
B. Estimate of Project Costs by Grant Phase:
Phases` State Local Federal Totals State Local Feder,
04
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
CL
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
LO
Environmental/Design/Construction $250,000.00 $62,500.00 $0.00 $312,500.00 80.00 20.00 O.0
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 O.0 CN
Transit Only)
Totals $250,000.00 $62,500.00 $0.00 $312,500.00 c14
Cn
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity
Line Item (ALI) (Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
Packet Pg. 2654
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
c14
LO
c14
c14
CL
LO
c14
w
00
c14
0)
Cn
CL
c�
Packet Pg. 2655
L.2.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC09/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program cN
CSFA Number: 55.004
*Award Amount: $250,000
*The award amount may change with amendments `
Specific project information for CSFA Number 55.004 is provided at: ub p � HciFs,corT/fsaa/searcl�iCatalc � a1..„ i c
LL
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: cN
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
Ill::.jj.�..://�r 1j ..:..f!f.�..[ ..,..2.rr/fsaa/ eairc«I iC r..rTi.1j..!.iain.ce.as.f
The State Projects Compliance Supplement is provided at: I7„ p //2.rj � F1ri„Fs,corn/fsaa/ orn li In „III.
CL
LO
CY
-
c14
00
c14
CL
c�
Packet Pg. 2656
To:Ingrid.Munoz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1Q05
10/5/2022
CONTRACT INFORMATION
Contradt: G 1 Q05 U)
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
6/S
Method of Procurement. G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC CIL
VendorlD: F596000749053
CN
Beginning Date of This Agreement: 11/10/2020
Ending Deteof This Agresirient. 12/31/2025
E
ContractToteUBudgetary Cetlrngi, ct=$250,000.00 LO
e�
Description:' Florida Keys Marathon Airport Planning Studies
FUNDS APPROVAL INFORMATION
LL
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 10/5/2022 ,
cN
Action: Supplemental
Reviewed or Approved: APPROVED
CN
Organization,Code 55062020629
Expansion Option: A9
CIL
Object Coder 751000
Amount: $75,000.00 LO
CY
Financial Project: 43928629401 T-
11Vork Activity(FCT) 215
CFDA:
Fiscal Year: 2023 C14
00
Budget Entity 55100100 CN
Category/Category Year: 088719/23 �
Amendment ID: S002
Sequence: 00
Pser Assigned ID: A2
as
Enc Une(6s)/Status: 0003/04 E
cs
Total Amount: $75,000.00
Pagel of 1