Loading...
Item L05 L.5 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District 1 y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting November 15, 2022 Agenda Item Number: L.5 Agenda Item Summary #11304 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2022-MJ2-01 in the amount of $284,552.00 for design and bidding services for the Customs and Border Protection (CBP) Facility Phase 3B project at the Key West International Airport; the project is being funded with FDOT Grant G2A61 (50%), PFC 418 (25%) and Airport Operating Fund 404 (25%). ITEM BACKGROUND: Due to funding limitations, the CBP project was split into multiple phases. Phase 3A which was completed in early 2022 temporarily relocated primary and secondary screening to the west side of the facility. This PSO is to finalize design for Phase 3B, the eastern portion of the facility, including replacement of the entire roof. PREVIOUS RELEVANT BOCC ACTION: Approval to apply for PFC 418 on February 20, 2019, approval of Master Agreement for professional services with McFarland-Johnson, Inc. on February 16, 2022, and approval of original grant agreement G2A61 on July 20, 2022. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: PSO-2022-MJ2-01 CBP Ph 3B design-bid FINANCIAL IMPACT: Effective Date: upon NTP Expiration Date: 365 days after NTP Total Dollar Value of Contract: $284,552.00 Packet Pg. 3014 L.5 Total Cost to County: 0 Current Year Portion: Budgeted: Yes Source of Funds: FDOT grant G2A61 (50%), PFC 418 (25%), and Airport Operating Fund 404 (25%) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes Additional Details: 11/15/22 404-63002 - KEY WEST AIRPORT R & R $71,138.00 REVIEWED BY: Beth Leto Completed 10/24/2022 10:21 AM Richard Strickland Completed 10/26/2022 3:34 PM Pedro Mercado Completed 10/26/2022 4:12 PM Purchasing Completed 10/26/2022 4:26 PM Budget and Finance Completed 10/27/2022 3:22 PM Brian Bradley Completed 10/27/2022 3:44 PM Lindsey Ballard Completed 10/31/2022 2:31 PM Board of County Commissioners Pending 11/15/2022 9:00 AM Packet Pg. 3015 L.5.a MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Upon execution Task Order No. 2022-MJ2-01 Client Project No. 404-630218-G2A61 Engineer Project No. _18967.01 cam, This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. + ("Consultant"), dated January 31, 2022 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. CL U Services Authorized: Conceptual Phase Services for—Customs and Border Protection(CBP)Facility Phase 3B Design and Bidding Services at Key West International Airport Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of CN four(4)page(s). 0 L CL Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of$284,552.00 N/A Other(Describe): 41 ilIC2E CO ,��31��IEY _ 110VE FOJ Schedule v Services may commence on Execution PECK JJ A ,_ Services will cease by 365 da s ASSIE OUNTY ATTORNEY quote 10/21/22 � Other CL CL (SEAL,) BOARD OF COUNTY COMMISSIONERS U ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA c� By By CN CN Deputy Clerk Mayor/Chairman 0 CONSULTANT: MCFARLAND JOHNSON INC. By .. � Witness ��� ,� ��.. James M. Festa,P.E., C.E.O. Title U(. '1'"t(. Yr'7�"t' ly �'�/1 ✓.9{�r�' Pile: Page 1 of 1 Packet Pg. 3016 F L.5.a McFarland Johnson EXHIBIT A PROPOSED SCOPE OF SERVICES KEY WEST INTERNATIONAL AIRPORT CUSTOMS AND BORDER PROTECTION (CBP) FACILITIES PHASE 3B DESIGN AND BIDDING SERVICES October 2022 PROJECT BACKGROUND McFarland Johnson, Inc. (MJ) was previously contracted to provide architectural and engineering professional services for the renovation of the Customs and Border Protection Facilities at Key West International Airport (EYW). Due to funding limitation, the design was split into multiple bid g' U) packages. "Construction — Phase 2" temporarily relocated Primary and Secondary screening to the west side of the building. Figure 1 depicts the Phase 2 scope of work (from column line "A" to "D"). This work was completed in early 2022. U T) rCN N . : C— CN ® Cam w h�r - E . , �' � ( ��. © t ar.; wan: ,.ice" M r lw d�u m m m w "j RP 4 a yy U) ©� "imwm . u4w Hfa r , >... - ........._ �� mnu iuuuumuum �/ O �� 1...�g,$p 6 'P .. p CL CL Figure 1e Phase 2 Construction Lirn its CN In June 2021, MJ was tasked with finalizing the design for the eastern portion of the building from N column D to column G, including the replacement of the entire roof, for "Construction — Phase Q 3A". As part of the Phase 3A scope, the primary processing area constructed in Phase 2 would be demolished to convert this space to the new public restrooms, and the temporary public restrooms located in secondary will become secure hold-rooms. The "Construction - Phase 3A" scope would also include the new baggage handling system and the northern "bump-out' of the building. The Bid Package for Phase 3A was completed in September 2021 but was never issued for bid. The Concourse A Terminal Expansion will impede direct CBP access to the new Concourse A. Access must be provided through a new sterile corridor connection to the CBP building. The location/configuration of the connection between the Concourse and CBP building will impact the location of the BHS/queuing areas. Thus, the internal layout of the CBP facility will need to be Page 1 of 3 Packet Pg. 3017 L.5.a revised to adjust the airside access point, location of Baggage Handling System (BHS) equipment, and configuration of queuing and processing areas. In addition, the location of the aircraft sterile box will need to be moved and evaluated. a II STAIR r14 5" 3f 9 DDN M ,had area oa clue _ xsa route at grade L3 r ' rl Ent4viaramp exterior Nominal gra 8'char belov" Grro.grade} Mated apt of �wm wawatia,sm plx.nSt.{,p4r r� �, �° N l � J �wnuaxnr CT_JO JO JO '01 `T_ i FED LDG �a Br 0i ana of a,�x���a CN C'e! CN �•nv anv. � i�Aap�waww c.✓ sawn i amsw`an F vsmaso- a * Ul) rs — ncaewxn aw.c ww a �9 CIS Figure 2e Phase 3 ConstIructirsn Limits CL The MJ Team will provide the professional design services to make the necessary adjustments to the existing design and re-package the "Construction — Phase 3X scope of work as follows: U • Architectural and structural design for the new sterile corridor/fixed boarding bridge • HVAC and electrical design for the new sterile corridor • Architectural and structural design revisions for the north "bump out' N • Redesign of BHS to fit the available space C� • Evaluation of queuing area and space requirements around revised BHS • Re-design of HVAC based on changes in north "bump out" • Re-design of roof replacement based on changes • Revision of Life Safety Plan to include Sterile Corridor and changes in BHS • Conversion of Phase 2 primary processing to the new public restrooms for Phase 3A, and the temporary public restrooms located in secondary will become secure hold- rooms. • Inclusion of CBP requests from Phase 2 walk-thru and follow-up coordination Page 2 of 3 Packet Pg. 3018 L.5.a This scope of work does not currently include either construction administration or resident inspector services. Description of Base Design Services: Basic design services for the project include: • Update Construction Documents (95%) • Preparation of Construction Document Package • Phasing and Operational Plan Review • Preparation of Final Specifications • Quality Control a, • CBP/Airport Review Meeting • Issued for Bid Documents (100%) • Preparation of Issued for Bid Package • Printing and Distribution of Documents • Permit/Bidding Phase • Permit Submittal • Review Meeting with Permit Agency N • Prepare Response to Permit Agency Comments N • Coordination with Consultants • Distribute/Post Drawings for Bid • Preparation of Addenda Deliverables Progress set deliverables will be printed and distributed for review at the end of: • Construction Documents Phase 3A (95%) • Issued for Bid Documents Phase 3A (100%) g' Meetings Three (3) on-site meetings are included in this proposal: 1. 95% milestone review meeting with Airport and CBP. 2. On additional Meeting to be Used as Required c) 3. Meeting with County Building Department for Permit Review N Schedule Milestone Ending Issue Notice to Proceed for Design November 2022 C', Construction Documentation Phase 95% February 2023 Bid Documents March 2023 Airport/County/CBP Review March 2023 Advertise for Bid Aril 2023 E Board Approval for Construction May 2023 Construction TBD Page 3 of 3 Packet Pg. 3019 L.5.a Key West International Airport-CBP Phase 3B Design and Bidding Services Monroe County October 2022 M FEE SUMMARY McFarland Johnson DESIGN/PLANNING U) SERVICES t3 1. DIRECT TECHNICAL LABOR $268,318.00 cN 2. DIRECT EXPENSES $16,234.00 3. SUBCONSULTANT COSTS CN cN 4. TOTAL FEE ESTIMATE $284,552.00 5.TOTAL LUMP SUM FEE FOR ALL SERVICES $284,552LO 2m U) 00 00 t3 cN I CN cN c'� E Packet Pg. 3020 L.5.a MCFAJOH-01 KLISHM ,a�oRo CERTIFICATE OF LIABILITY INSURANCE DATE 12/29/2021I� 12/29/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Michael Burns NAME: Insurance Office of America PHHCO"N,Ext 607 754-0329 45230 FAX 31 Lewis Street ( ):( ) (AIC,No):(607)754-9797 Suite 201 E-MAIL Michael.Burns@ioausa.comCL Binghamton,NY 13901 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:National Fire Insurance Co of Hartford 20478 INSURED INSURER B:Transportation Insurance Company 20494 49 Court S reefJohnson,Inc. INSURER C:Continental Insurance Company 35289 49 Court Street Suite 240 INSURER D: CL Binghamton,NY 13901 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 04 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 04 EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 04 INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LTR INSD WVD MM DD/YYYY MM DD LIMITS CD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR X X 6056803227 1/1/2022 1/1/2023 DAMAGE T ea RENTED TT ante $ - 100,000 PREMISESMED EXP(Any oneperson) $ 15,000 APPROVED BY RISK MANAGEMENI 1,000,000 PERSONAL&ADV INJURY $ e GEN'L AGGREGATE LIMIT APPLIES PER: BY '® GENERAL AGGREGATE S 2,000,000 POLICY❑X JEC X LOG DATE01/10/22 PRODUCTS-COMP/OPAGG S 2,000,000 OTHER: I I WAIVER N/AX YES_ I $ B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ X ANY AUTO X X 6056803213 1/1/2022 1/1/2023 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ fig (D $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE X X 6056803244 1/1/2022 1/1/2023 AGGREGATE $ 10,000,000 DED I X I RETENTION$ 10,000 CL $ A WORKERS AND EMPLOYERS'COMPENSATION LIABILITY X PER OERH ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N X WC656803230 1/1/2022 1/1/2023 1,000,000 OFFICER/MEMBER EXCLUDED? N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000CD If yes,describe under 1 OOO OOO DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Cq A Val Pprs&Records 6056803227 1/1/2022 1/1/2023 Blanket Limit 1,000,000 CD DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Project:Key West International Airport Concourse A and Terminal Improvements Program. Monroe County and all other parties as required by written contract are additional insured on a primary and noncontributory basis including completed CL operations in regard to general liability per endorsement numbers CNA74858NY,CNA75079XX,CNA74987XX,in regard to auto per endorsement number CNA71627.A Waiver of Subrogation applies in favor of the certificate holder,owner and all other parties as required by written contract in regard to general (D liability per endorsement number CNA74858NY,in regard to auto per endorsement,number CA 04 4410 13,in regard to workers compensation per E endorsement WC 00 03 13.The umbrella policy is following form of the underlying policies per endorsement#CNA76604XX. Ly CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County 1100 Simonton StreetIKey West,FL 33040 r n(t _: j -K � �,y d1" ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3021 A�" CERTIFICATE OF LIABILITY INSURANCE F; 6/28/2022 ATE( L.5.a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Timothy Esler Fenner & Esler HICONNo Ext: (201)262-1200 aC No: (201)262-7e10 467 Kinderkamack Road E-MAIL certs@Fenner-esler.com ADDRESS: t% P. O. BOX 60 INSURER(S) AFFORDING COVERAGE NAIC# Oradell NJ 07649-0060 INSURER A:Berkshire Hathaway Specialty Insurance 22276 CL INSURED INSURERB:Att (Superior) AM Best Rating McFarland-Johnson, Inc. INSURERC: 49 Court Street U) INSURER D: °� Spite 240 INSURERE: Binghamton NY 13901 INSURER F: CL COVERAGES CERTIFICATE NUMBER:Master 22-23 REVISION NUMBER: UJI U THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CN EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP a LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDNYYY MM/DDNYYY LIMITS COMMERCIAL GENERAL LIABILITY CN EACH OCCURRENCE $ CLAIMS-MADE ❑OCCUR DAMAGE TO RENTED CN PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL &ADV INJURY $ GEN'LAGGREGATE LIMITAPPLIES PER AI II GENERAL AGGREGATE $ yy a POLICY ❑ PRO ❑ LOC PRODUCTS-COMP/OPAGG $ Ul) illy OTHER: DAT � "" T� r $ AUTOMOBILE LIABILITY �. 2 P rn I P.�".�"�..-�nC�. $ �. COMBINED SINGLE LIMIT „..,�„,..�� Ea accident ANYAUTO 1 ' �n'I T, BODILY INJURY(Per person) $ ALL OWNED SCHEDULED # ' -L Y BODILY INJURY(Per accident) $ AUTOS AUTOS .0 NON-OWNED PROPERTY DAMAGE $ HIREDAUTOS AUTOS Per accident 09 $ U) UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ t% DED RETENTION $ $ WORKERS COMPENSATION PER OTHCL - AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 00 OFFICER/MEMBER EXCLUDED? F N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under T DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C®1 A Professional and Pollution 47-EPP-305431-05 6/15/2022 6/15/2023 PER CLAIM LIMIT $5,000,( Liability Deductible per claim $50k AGGREGATE LIMIT $5,000,( CN CN DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) N a Monroe County Airports Term Agreement CL aU E U CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County BOCC THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 1100 Simonton Street ACCORDANCE WITH THE POLICY PROVISIONS. Key West, FL 33040 AUTHORIZED REPRESENTATIVE Timothy Esler/JEAN ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401) Packet Pg. 3022