Item L11 L.11
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
November 15, 2022
Agenda Item Number: L.11
Agenda Item Summary #11390
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of an exception to the Monroe County Purchasing
Policies and Procedures and authorization to issue payment to Charley Toppino & Sons, Inc. in the
amount of$116,340.00 for emergency repairs to EYW Runway 9; to be paid from Airport Operating
Fund 404.
ITEM BACKGROUND: : On Monday 8/15/2022 a portion or Runway 9 pavement was damaged
after takeoff of an E-175 aircraft. It appears the jet blast dislodged the top layer of asphalt pavement,
approximately 2"-3" thick from the runway.
Prior to the 8/15/2022 damage, Airport operations and maintenance had noted other pavement
distress on the runway 27 approach end. Maintenance repaired the pavement with FAA approved
material immediately upon discovering the distresses. In addition to the immediate pavement
repairs, the Airport enlisted Jacobs Project Management to assess the reason for the distresses. It
appears that the top lift of pavement did not have a sufficient bond to the next layer of asphalt. A
plan was developed to mill out the top lift of pavement(2"-3" thick) and replace it in one work shift.
The Airport solicited three quotes to repair the pavement and then realized the work would be in
excess of$50,000.00 which requires competitive solicitations. As the recommended repair was
being prepared for the public bid process, the damage occurred on 8/15/2022. Once the damage was
reported to Airport operations, Runway 9-27 was closed, and the County was able to secure a paving
crew to begin work the night of Monday 8/15/2022. Asphalt material was secured from Miami and
was delivered to the airport at approximately 12:00 a.m. on 8/16/2022 and the runway was re-opened
by 6:00 a.m. on 8/16/2022.
Post Hurricane Ian, additional emergency asphalt repairs were needed which were completed on
10/31/2022.
The Airport is currently taking a proactive approach to reconfirm the cause of the pavement damage
and to investigate if any other areas of the runway are susceptible to this kind of damage. Pavement
sampling is scheduled to take place that will identify if any other areas of the pavement need to be
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L.11
corrected.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Charley Toppino and Sons Inc.- KWIA Emergency Runway Asphalt Repair 10.31.22
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $116,340.00
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds: Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
11/15/22 404-63001 - KEY WEST AIRPORT O & M $116,340.00
REVIEWED BY:
Beth Leto Completed 11/01/2022 2:31 PM
Richard Strickland Completed 11/01/2022 2:37 PM
Pedro Mercado Completed 11/01/2022 2:56 PM
Purchasing Completed 11/01/2022 2:59 PM
Budget and Finance Completed 11/01/2022 3:11 PM
Brian Bradley Completed 11/01/2022 3:12 PM
Lindsey Ballard Completed 11/01/2022 3:22 PM
Board of County Commissioners Pending 11/15/2022 9:00 AM
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L.11.a
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F IN VOICE
Attention: Tyler Bethel DATE: 10/31/22 >-
Key West Intl.Airport
3491 S Roosevelt Blvd 0
Key West,FL 33040
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ITEMIZED QUANTITIES
Location: 3491 S Roosevelt Blvd.Key West,FL 33040
Scope: Emergency Runway Asphalt Repair and Ramp Construction
I
Item Description Quantity Units Cost per Unit Line Item Cost Notes
1 Labor
Project Manager 24.0 Hr $ 160.00 $ 3,840.00 tY
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$ 3,840.00
2 Materials n
Mobilize paver,roller,milling machine,&d skid steer to airport. 1.0 LS $ 112,500.00 $ 112,500.00 CL
Mill and remove surfaces at varyingthcknesses in two areas. $ 112,500.00
Apply tack coat to surfaces to be paved.
Apply leveling course to areas to be paved.
Pave prepared area using P-401 mix asphalt 2"Thickness
Remove EMARS SystemCL
Pave 8"Tapered to zero using P401 Polymer Airport Mix U)
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Subtotal $ 116,340.00
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4 Performance/Payment Bonds $20.00/Thousand 1.0 LS
5 Mobilization/Demobilization 1.0 EA
6 General Conditions 1.0 LS
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Total: $ 116,340.00 cj
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Notes: Work to be performed from 11 m-6am. 0
Exclusions: Bonding,asbestos abatement,lead paint removal,environmental testing,surveying, to
contaminated soils removal.
0
Prepared by: iie�ae>/ n
CL
Projects Adminstration 0
Charley Toppino&Sons,Inc.
Sheet 1 of 1
Date: 10/31/22
Signature: Date:
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