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Item Q01 Q.1 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District I y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting November 15, 2022 Agenda Item Number: Q.1 Agenda Item Summary #11396 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrators Monthly Report for November 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 3579 Q.1 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Lindsey Ballard Completed 11/01/2022 5:43 PM Board of County Commissioners Pending 11/15/2022 9:00 AM Packet Pg. 3580 Q.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 11, 2022 SUBJECT: County Divisions' Monthly Activity Report for November 2022 MONTHLY ACTIVITY REPORT—NOVEMBER 2022 0 Airports: Key West International Airport 4 Ad-Hoc Committee for Noise Meeting 11 Fitch & Moody's ESG Rating 11 American Airlines Meeting 12 Airline Concourse-A Update c, 15-18 World Routes Airlines Florida Keys Marathon International Airport 20 Meeting w/ George Garrett Marathon City Manager 25 Meeting w/ Steve Cook and Co. at MTH Airport 2 27 Meeting w/Millionair Corporate d U Parks and Beaches: a� DEPARTMENT HIGHLIGHTS: • Director met with Key Largo Federation of Homeowners Association • Director met with state parks to discuss Overseas Heritage Trails ALL PARKS: • Hurricane Ian Cleanup • Ballfield turf treatments throughout the county have begun as per the annual Brightview contract UPPER KEYS • New picnic tables have been delivered to various parks as needed • Received tractor attachments that expand tractor capabilities for maintenance tasks. Harry Harris Park: • New Beach Wheelchair for public to use Packet Pg. 3581 (podea Amuo ) podea Alg4uo Lavo :4u9wqoe44v N m co r L 0 W O d W ry 0 O c) 00 wLrioNNIN �oicoI7i N OT Ln OTLn Cl a C.r) n � Q p �oMON� - rnLn0 O Ln 0Ln1 0.L_ LL0 — N N M M Ln Ln �h HQ N6 O Q Ln I� N N N ;„ ++ 0 to to to N m m n M M O N .--i N m m m .--� O m 0% O1 rl O1 rl J O O o' er m - .- rnO 'o 'ot Or Q L. LL N O W ZN� NO_ Nm666 'q rl rlrl 0 0 a--�Ln 0 � W l0 .M-i N N M � � Ln Ln N d U O Q7 N 0 O N M 0 � Q 0 > Nl CO N .--1 Nl .--1 Ln 0i M a z L N N6 2 M M M N O M M M M Ce O Y i= .M-� r4 .m- -� .M-M �- �- m IN � � w � N N W C a O m O a ' 00 Z O fa 0 m C p Q NN Iy N Ln 0 O H O W S m of M LID Ln Ln �o co I O Ln ri Ck 'D M LID INN LID INCk W f0 m J a- n 0 M 0 CO L OI N � � O O 0� q N a >. 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LOWER KEYS Veterans Memorial Park: • Removed sand and debris Big Pine Park: • Painted basketball poles • Removed soccer net • Installed ADA tables • Added new trash cans • Early voting site • Hosted Rotary Haunted House • End of the year soccer fun day 21 Pine Channel Nature Park: • Added new signage 2 • Added new trash cans • Replanted up rooted trees from Hurricane Ian damage U 0 CL Watson Field: • Fixed lighting21 Boca Chica Beach: 0 • Removed sand and debris T- • Added new picnic tables U Big Coppitt (Fireman's Park): • Installed frame and new Park sign rules E • Removed PVC pipe from old water fountain Wilhelmina Park: • Removed damaged sunshade Bernstein Park: • Trimmed hedges • Patch,painted and cleaned carpets 2nd floor conference room • Replaced soccer net • Cleaned out planters 2 Packet Pg. 3584 Q.1.a Higgs Beach: • Removed sand and debris from park open to public • repaired fence dog park • replaced pickle ball and tennis court nets • Replaced swing seats and chains • Added shade structure at the pickleball bleachers • Added accessible beach mobi-mat • Added new picnic tables ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • Negotiations are underway with design consultant and county staff. • Staff has submitted draft contracts and back up information to FDOT for review and approval to proceed with awarding contract to Kissinger Campo and Associates as the C highest ranked respondent. 21 Bimini Drive (Duck Key) Bridge Replacement: • Traffic railing on south side of bridge was formed and poured on 10/21/22. • Bridge deck slab reinforcement was installed. Concrete deck was formed and poured on September 23ra • Construction of Mechanically Stabilized Earth (MSE)retaining wall on west end of south 0 CL side of bridge is ongoing. 21 Harbor Drive(Duck Key) Bridge Replacement: • Engineering design and permitting is complete. 0 2 T- Seaview Drive (Duck Key) Bridge Replacement: • Contract with WSP USA, INC. for CEI services is on the November BOCC meeting U agenda for approval. • Contract with American Empire Builders Inc., for $5,260,000 is on the November BOCC E meeting agenda for approval. Card Sound Bridge Navigational Lighting Replacement Project: • Staff is reviewing draft 100%plans and preparing contract documents to advertise for construction bids. 1st Street and Bertha Street—Key West Drainage Improvement Project: • Project 76% complete overall and substantial completion scheduled for December 2022. • FDOT SCOP reimbursement in the amount of $109,818 pending additional contractor progress. • FDOT SCOP agreement extended to December 31, 2022. • Final phase of project will be final lift of asphalt, sod and pavement markings. 3 Packet Pg. 3585 Q.1.a Sands-Big Pine Key SLR Roadway Pilot Project: • Construction Engineering and Inspection contract with HDR Construction Control Corporation on hold pending construction scope rebid and funding acquisition. • Single construction bid received October 13, 2022; DEO requires rebid. • DEO Environmental Requirements — received additional ENV RFI on September 29, 2022 and responded to on October 17, 2022. • DEO Release of Funds (RROF) pending. Additional County funds required based on single bid result of$22,418,944. Twin Lakes-Key Largo SLR Roadway Pilot Project: • FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) — additional ENV RFI response submitted on October 25, 2022—FDEM response pending. • FDEM - HMGP grant number 4337-525R —Phase 1 — design phase —reimbursement in the amount of $122,680.65 received in state FLAIR system on October 21, 2022. Grant closeout by FDEM pending. 0 • FDEP - Resilient Florida Infrastructure Grant Program — FDEP assigned grant number 22SRP57 — Grant award in the amount of $3,931,269 for construction and construction engineering services on November BOCC agenda for approval. • FKEC Utility and Easement agreement approved by BOCC and delivered to FKEC on 0 October 12, 2022. Waiting for FKEC to provide recorded version. • FKAA water utility design and scope ILA pending. • Construction grant and County funding from all sources required in place and executed 1� prior to proceed with construction bidding phase. 0 a� Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: % • Construction NTP issued October 3, 2022. Contractor working on submittals. • County received design FDOT LAP grant final reimbursement in the amount of$9,570. 2 • County received 2023 TDC Bricks and Mortar award in the amount of$100,000. T_ U GIS Based Roadway Asset Management and Work Order System: • Software demonstrations by four vendors were completed the first week of October; staff will be discussing implementation process and working with consultant to determine best vendor for Engineering Department. Roadway Vulnerability Study and Capital Plan: • Applications for 15 SLR projects were submitted to the Resilient Florida Grant program for 2022. Deadline was September lst • Staff is working with HDR/Wood to submit application to the BRIC grant program (FEMA) for the Flagler Avenue (Key West)road and drainage adaptation project. Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • FDOT SCOP final grant reimbursement in the amount of $70,529.16 and closeout pending. 4 Packet Pg. 3586 Q.1.a Key Largo III—Burton Drive: • FDOT notified staff that SCOP funding for Key Largo III(Burton Drive)project was programmed in FDOT work program in FY 2024. • Staff will be working with WSP (Engineer of record)to finalize design and permitting. Boca Chica Road Hurricane Irma Repairs Project: • Construction started June 22nd consisting of removing existing rip-rap to make way for sheet piling for sea wall. • Staff met onsite with FDEM representative after Hurricane Ian to inspect and document additional damage due to Hurricane Ian. • Staff has requested a change order estimate for extra work required due to damage from Hurricane Ian. Card Sound Road Mill/resurface/restriping: • Staff requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75% 0 of construction phase estimate) in its work program in fiscal year 2023 to partially fund W construction and CEL 21 • Consultant submitted draft 100%plans to county and FDOT and is responding to comments. 2 • Staff requested cost proposal from on call consultant for CEI services. • Staff is preparing Project Manual and Advertising Documentation to prepare for bidding. U 0 Card Sound Bridge Project Development& Environment Project: • Staff and county lobbyists submitted appropriations request for a portion of the PD&E 21 costs. • FDOT provided comments on Draft Lifecycle Cost Analysis Report; 0 • Consultant and county staff are working on revisions based on comments. T_ Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: U Zi • Project is completed and final invoice has been submitted for payment. • ILA and change order approval request to add resurfacing of two blocks of Eaton Street E to the project is on the November BOCC agenda. Hurricane Irma No Name Key Bridge Repairs: • No change in status Key Deer Boulevard Roadway Repairs: • Consultant staff is finalizing 100% construction plans for repairs to three areas of Key Deer Boulevard. Staff is preparing project manual and contract documents to advertise for construction bids. FDOT Local Agency Program (LAP) Re-certification • Staff has begun process to renew LAP certification with FDOT, which is required every three years; 5 Packet Pg. 3587 Q.1.a • Certification process confirms county staff is knowledgeable and can comply with federal requirements necessary to obtain grant funds through Federal Highway Authority (FHWA). Crane Boulevard, Sugarloaf Shared Use Path: • No significant change, in summary: • In response to requests from residents for sidewalk on Crane Boulevard staff submitted a grant application to the FDOT Transportation Alternatives Program (TAP) for engineering design and permitting costs to fund the project. If awarded, funds would be programmed in the FDOT work program in FY 28. • A notice of grant award was received on May 131h; design funds were programmed in FDOT FY 2024 • Staff will begin working on Draft RFQ in early 2023; staff will also prepare a grant application for the construction phase of the path to be submitted in the 2023 grant cycle. C, Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: >% • Consultant forwarded draft bridge assessment reports on October 281h. Staff will review and provide comments. 2 • Consultant preparing options for repair or full replacement of bridge so that decision may be made. U 0 Stillwright Point Road Elevation and Drainage Engineering Design and Permitting C • DEP personnel forwarded draft Resilient Florida Grant Agreement on October 24, 2022; staff is reviewing prior to placing on BOCC agenda for approval. • Consultant provided technical criteria from SLR vulnerability study to include in Design 0 Services RFQ. T- • Staff prepared Request for Qualifications for Engineering Design Services for the project which has been reviewed by County Attorney. Anticipate advertising for responses in U early November. 4th Street and Avenue F Big Coppitt STOP sign Warrant Study • Staff executed a task order with AECOM to perform a traffic study and STOP sign warrant study at the intersection of 41h St. and Avenue F on Big Coppitt in response to a request to change the intersection to a 4-way Stop condition. Garrison Bight Bridge(Key West) Navigational Lights Replacement • A recent bridge inspection report indicated that the navigational lights at Garrison Bight Bridge had been damaged and/or removed. • Staff has received a cost proposal from Kisinger Campo &Associates to design the replacement lights on October 281h. • Staff is reviewing proposal and will proceed with the work immediately. 6 Packet Pg. 3588 Q.1.a PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Park • Flood panels in permitting. RFP being drafted. Sheri)00s Residence • HVAC installed. • Parking slab poured. Long Key Transfer Station Metal Building and Recycle Bin Repairs: • Project is complete. Verifying completion of punch list items. Marathon, Tax Collector Seawall: • Seawall permitting continues to progress through the environmental review groups and 0 the City of Marathon. • Request for more information has been provided for environmental permitting. 21 0 MCSO Stock Island Jail and Admin Flood Panels: • Contract approved on the October agenda. • Pre-con meeting held October 27, 2022. U 0 Veteran's Memorial Park: ADA Pavilion & Tiki Huts • Project experiencing procurement delay for the pavilion structure with a 6-9 month lead time for delivery. Start tiki huts in November 2022 once permit secured. 0 Bathroom Repairs T_ • Contractor submitted change order request for additional work. • Flood Review determined repair costs exceed 50% of building's value which would U require flood proofing or elevating the building. Working with County's FEMA Consultants to determine best course of action. c� • Requested pricing for plan revisions from AE firm to add flood panels to building to satisfy building permit(flood)requirements. West Martello: Citadel& Archway repairs • Contractor completing remaining items from original scope. Certificate of Substantial Completion will be issued in November. • Extension of DHR Grant requested to allow time for procuring contractor for additional repairs not included in original scope but determined to be caused by Hurricane Irma. Seawall repairs • Substantial completion granted August 29, 2022. • Punch list and final acceptance complete September 8, 2022. 7 Packet Pg. 3589 Q.1.a Hurricane Ian Repairs: Following is a list of the remaining locations damaged by Hurricane Ian. Ian Damages: • Completed initial safety inspections at County building and properties. • Completed list of damages at Higgs Beach Park, East Martello, Key West Lighthouse, West Martello, Bernstein Park, and MCSO Admin Offices. • Escorted FDEM for initial damage review and assessment. Led to PA declaration. • Emergency and protective measures work completed. • Started workplans for Higgs Beach Park, East Martello, Key West Lighthouse, Bernstein Park, and the West Martello. • MCSO Admin Offices structural assessment was completed and the building cleared within a week post storm. No other items at this location. Special Projects and Initiatives: 0 Following is a list ofprojects focusing on improving organizational efficiencies. 21 Building and Grounds Standardizations Knowledgebase: 0 • Beta testing continues. • Staff continues to add information as items are identified. U Continuing Services Contracts: � Small Engineering Continuing Services Contract: • No change 21 Grant Writing/Administration Continuing Services Contract: • RFQ sent to legal for review. 0 Facility Management Software Upgrades—CAP: • User list receiving assignments and will be completed by November 7, 2022. U • Software should be live January 2, 2022. a� Capital/Grant Funded Studies or Construction Proiects Bernstein Park Re-Sod/Turf—CAP: • Awaiting results of the application for an FRDAP grant to support the Bernstein Park Upgrade Project submitted August 31, 2022 • Working though scope of the project with the design team. Pine Channel Nature Center—FDOT, CAP, TDC: • FDOT Final Accepted Project. • Pending final reimbursement. Blue Heron—Big Pine Senior Meal Relocation—CAP: • Downstairs enclosure will not be built out. • Developing long range plan. g Packet Pg. 3590 Q.1.a Boca Chica Shoreside Facility—TBD: • Nothing new to report for November. • Project Management coordinating planning, design, and permit efforts with Marine Resources. East Martello Drainage &Parking Phase III -TDC: • Project completed. East Martello Windows &A/C Updates (Papio Gallery) - TDC: • Project completed. Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT: • Notice to Proceed issued August 18, 2022 • Building Permit issued to Ajax on September 30, 2022 • Mobilization and initial construction activities began October 3, 2022 • Groundbreaking ceremonies held October 18, 2022. 21 Gato Spalling—CAP: 0 • Task Order on November BOCC for approval. d U Harry Harris Park Resiliency Redesign—Resiliency Grant: • Waiting for execution of the grant for the team to begin work on the study. 0 a� Higgs Beach Access Road Realignment—CAP,TDC: 21 • Change in staff at SHIPO has delayed the meeting for approval to shovel test anomalies by Cory Malcom. 2 V- Higgs Beach Restroom Replacement- TDC: • Three of the seven permits BLD2022(2844 —2850) applied for with Key West are ready. • RFP being reviewed by legal. u Higgs Beach Sand Re-nourishment-TDC: • Post Construction activities (benthic surveys, environmental monitoring, etc.)will begin no later than December 2022. • Reviewing damage and sand lost due to Hurricane Ian. Renourishment permit from the Army Corps of Engineers is valid through August 2031 allowing for accelerated approvals for replacing sand lost due to Hurricane Ian. HMGP Generators —HMGP: • Drafting RFQ for design services. HMGP Wind Retrofit—HMGP: • CMAR RFP prepared for advertising. • Structural assessments of buildings completed week of October 24th. 9 Packet Pg. 3591 Q.1.a • 30% design in progress. Jackson Square JB Demo & Chiller Building -CAP: • Negotiating A/E services contract for December agenda. • CMAR RFP template being drafted which will then become the foundation for this solicitation. Jackson Square Communications Tower Move - CAP: • Agreement for new tower location being reviewed by all parties. KW Lighthouse New Oil House Display- TDC • Negotiating with alternate source for the manufacturing of three reproduction oil butts. • Project mobilization being delayed until April, due to museum conflicts. KW Lighthouse Stables Building Renovations and ADA improvements —TDC • Task order on November BOCC agenda for approval. 21 Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: • Drywall finished and being painted. 2 • Plumbing fixtures on site. Ready to be installed. • Steel landing supports mounted. Added support braces installed throughout. U 0 Marathon Professional Building—Roof Replacement: • Coordination set of plans received and under review. • Coordinating with facilities to determine existing equipment to remain/remove to finalize 0 plans. 2 T- MCSO Stock Island Jail Stucco and Spalling Repairs —CAP: U • Wafting for proposal from Reynold Engineering. MCSO Stock Island Jail Dormitory Window Replacement—CAP: • Draft construction documents received October 31 st. • Will submit for permits week of November 7, 2022. MCSO Stock Island Detention Center Generator Building—CAP: • The plans have passed the 3 of 4 reviews from the City of Key West. • All City reviews should be complete by the end of November • Permittable drawings will finish after approvals and should take no more than two months to complete. Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR: • Project in closeout phase. • Protective Covenant being finalized. • Final DHR grant reimbursement package being prepared. 10 Packet Pg. 3592 Q.1.a Pigeon Key Sprinkler System - TDC: • Contractor experiencing delivery delays on fire pump; expected mid-November. Pigeon Key Wastewater System -Unfunded: • Pigeon Key Foundation requested direct appropriation included in Legislature passed budget; pending formal award/funding availability. Plantation Key Courthouse and Detention Center - CAP: • Redesign of the Detention AC is finished and being priced. • Permit submitted to Village of Islamorada on October 1 lth • Processing a time extension to complete this final work. Plantation Key Campus Redeployment of the Ellis and Old Courthouse -CAP: • Negotiating two task Orders for the next BOCC meeting. Public Defender Offices at 316 Simonton in Key West- CAP: 21 • Contract approved at October BOCC. • Contractor completing preliminary Submittals. 0 2 Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: U • Apparent damage to at least one pier due to Hurricane Ian. County selecting a 1� structural engineer to review and recommend any needed action. • FDOT TAP grant funds now programmed for construction in FY26-27. 21 • Original plan for construction to start in mid-2025. Depending on damage assessment, this may require moving to an earlier date. 0 2 T_ Rockland Key Fleet Facility—CAP: • RFQ in review by legal. U Roth 911 —MCSO: • Executing design contract. Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Entrance sign installation has begun. Interior epoxy flooring, bathroom doors, and remaining interior fixtures to be installed early November. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • Permitting reviews will complete within the next couple weeks. Supervisor of Elections Key West Office Relocation - SOE: • Design is continuing. Tavernier Fire Station Hardening—CDBG-MIT: • Awaiting instructions from DOE/HUD for further Environmental review process. 11 Packet Pg. 3593 Q.1.a • Some of the preliminary submittals have been forwarded to legal for review prior to submission to DEO. Transfer Stations Equipment Buildings -MCSW: • Project was delayed due to staffing shortages -being reassigned to new PM. Unsafe Structures - Code: • Pending next demo assignment. FACILITIES MAINTENANCE Historic Courthouse Door Replacement(Key West): • Awaiting Door Fabrication. Big Pine Key Fire Station Painting: • Shell complete. • AIPP to manage refurbishment of the murals. 21 FACILITIES —UPPER KEYS Animal Services: 2 • 106 Oceanside fenced equipment storage area we nickname "the dog pound". The hinges < on the gate evidently broke this am so Scott requests new gate. U 0 Ellis Building: • Daily custodian work • Weekly groundskeeping • Repaired toilet that was leaking in women's restroom 0 • Moved boxes labeled KW need to be moved to the Probation Office in KW V_ Islamorada Library: • Weekly groundskeeping • Daily custodian work • Assisted vendors with delivery of equipment for library lobby area • Removed existing damaged/non-operable light bulbs and ballasts, • Removed existing non-operable light bulb and installed new 40 watt • Helped navigate hold locker into library • Remove metal shelves bolted to the wall that we would like and disposed off • Install wooden shelves and secure to wall. • Helped with moving hold lockers into library • Glued down carpet squares and vinyl boarders • Sealed openings at roof top area, sealed areas exterior to lobby area • Repaired the air handler unit that was leaking in lobby Key Largo Library: • Daily custodian work 12 Packet Pg. 3594 Q.1.a • Monthly HVAC Maintenance • Assisted IT tech with communication cable installation, attached bracket to iron post for walk up check in equipment • Contacted alarm company to correct the problem alarm showing communication trouble signal. • Leveled new self-checkout machine at service desk. • Removed existing non-operable light fixtures and installed new security 40 watt LED flood lights, checked operation Key Largo Social Services Meal Site: • Daily Custodian work • Monthly HVAC Maintenance • Cleared space inside the storage container KL Social Service has in Magnolia. 0 Key Largo Tax Collector's Office: • Monthly HVAC Maintenance 21 0 Lysiloma land lot: • Weekly groundskeeping U Magnolia: 0 • Daily Custodian work as • Monthly HVAC Maintenance 21 • Weekly groundskeeping 0 • Replaced flapper and chain in Men/Woman bathroom • Repaired urinal from running in men's room U Murray E. Nelson: • Daily Custodian work • Disposed of unused ballots. Approximately 11 bags/boxes. • Weekly groundskeeping • Replaced lightbulbs and ballast to LED in the stage area, auditorium, and green room • Repaired bathroom in the commissioner office • Set up auditorium and lobby for meeting for the Candidate Forum • Emptied recycling bin full of election paper • Repaired toilet is leaking in women's restroom • Repaired toilet green room that kept running in green room • Cleaned auditorium and rearranged all chairs. • Fixed lst floor handicap toilet • Table and chairs set up to promote New Kiosk for library • Changed out water heater in lst floor janitor's closet 13 Packet Pg. 3595 Q.1.a • Install the voter parking signs to reserve parking spaces for voters who are Early Voting and to install the feather flag stakes (with caution tape) close to the highway. • Transportation of Early Voting Equipment from the Murray Nelson Gov't Center to the Islamorada Library. • Arrange tables and chairs for meeting • Fixed and installed soap dispenser in ladies' room 2nd floor • Fixed ladies' room on 2nd floor • Replaced lights in building department • Picked up trash outside of building • Set up auditorium- for Ron Magill -Zoo Miami- Cleaned restrooms • Set up meeting in BOCC room • Cleaned the ac ducts/grills in the auditorium • Throw away old desk in scanning room on lst floor 0 • Cleaned all air conditioning outputs throughout the building • Prepared auditorium for the BOCC meeting. marking the parking lots for the commissioners 0 Plantation Key Garage: • Daily custodian work U • Weekly groundskeeping 1� 0 New Plantation Key Courthouse: • Daily Custodian work • Monthly HVAC Maintenance 0 • Escorted Vendor to various areas of courthouse • Removed debris from judges' garage • Apply insect repellent at garage doors U • Repaired HAC in n State Attorney's Office • Installed Soap Dispenser in the kitchen on first floor Ocean Reef: • Daily Custodian work Old PK Courthouse: • Monthly HVAC Maintenance • State Atty. Office requested to measure furniture for Brian Shanchez Roth Building: • Daily Custodian work • Weekly groundskeeping • Juvenile courts clerk's office, unclogged sink in restroom 14 Packet Pg. 3596 Q.1.a Roth Substation: • Daily Custodian work • Cleared debris from evaporator coil trough, checked drain flow to condensate pan, removed water from auxiliary drain pan Tavernier Fire Station No.22: • Weekly groundskeeping • Monthly HVAC Maintenance • Relocated the thermostat from the gym to the dining/kitchen area Tower Comm MM106: • Groundskeeping Card Sound Toll Plaza Sun Pass: 0 • Cut Trees leaning on toll booth generators 21 Old Health Department: • Weekly groundskeeping 0 • Return bucket truck back to Marathon U Special Projects: 1� • Peace Park—completed handrail at seawall for Parks and Beaches • Key Largo Park - Contacted manufacturer for tech support, for quote to replace non- 21 operable control console (2)was submitted to KL Park foreman. • Key Largo Park - Installed new wall mounted occupancy sensor, set operation 0 parameters, checked operation in Men's Room 2 T- • Marathon Public Works -pick up motor at PW yard in Marathon and take to Miami for repairs for Dan Bensley. U FACILITIES —MIDDLE KEYS c� Marathon Annex 63`d St.: • Monthly AC PM • Install flood barriers to building • Hang clock on wall in kitchen • Pick up trash and address weeds • Clean glue residue from flooring • Change flush-o-meter in urinal • Supply chairs and install flag • Removed two file cabinets Marathon Health Department: • Monthly AC PM • Replace crank on window 15 Packet Pg. 3597 Q.1.a • Collected fans that were used during AC outage Marathon Courthouse: • Monthly AC PM Marathon Government Center: • Monthly AC PM • Tree trim and deliver to landfill • Remove stand-up desk and transport to storage • Install anchors in drywall and rehang keyboard • Patch Cement • Installed new paper towel dispenser in men's room • Vendor assist Maverick Elevator • Move cabinet from one room to another 0 • Patch holes a� • Check building in preparation for painters and roll up shutters 21 • Restripe parking lot 0 Marathon Library: • Daily cleaning • Check and adjust bathroom door 1� • Deliver 6 cones to the rear parking lot 0 • Replace wet ceiling tiles • Helped install decorations 21 • Mounted plaque 0 Medical Examiner: T_ • Monthly PM AC filters U Marathon Tax Collector: • Daily cleaning of the facility • Leaf blow and clean up entrance area • Repair loose trim work around • Repair ceiling tiles in back file room • Cut tree down in front of building Marathon Clerk of Court: • Monthly PM AC Filters • Courier box filled with ants • Pest control • Desk drawer repair • Addressed wheels on chairs • Delivered boxes from Marathon to Key West • Removal of shelving and cabinets 16 Packet Pg. 3598 Q.1.a • Remove blinds and replace ceiling tiles State Attorney: • Monthly A/C maintenance • Replace exterior light front door • Install two corkboards • Replace burnt out lamps with LED • Re-stripe parking lot • Repaint lot lines around building Long Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance Public Works Facilities Maintenance: 21 • Monthly compressor Maintenance carpenter shop • Monthly PM A/C 2 • Vehicles cleaned and maintained • Weekly staff meetings c�U • Groundskeeping 0 • Vendor Escort Gary's plumbing—quarterly inspections • Photos of tags on generator 21 • Bucket truck to EOC for camera install • Bring trailer from Rockland with supplies to put in CHI 2 • Installed hooks on work truck for ladders T_ • Replace dump truck wooden panels U • Pick up chairs from Big Pine for groundbreaking • Clean chairs for groundbreaking ceremony EOC • Address weeds in facilities yard • Restripe parking areas • Vendor escort master Mechanical 911 Communications: • Monthly AC PM Marathon Senior Center/AARP: • Monthly PM A/C filters Conch Key Fire Station: • Monthly AC PM • Install flood barriers firehouse 17 Packet Pg. 3599 Q.1.a Layton Fire Station: • Groundskeeping Crawl Key Training Facility: • Monthly AC PM • Install new US flag Medical Examiner: • Flag assistance—stuck Marathon Airport: • Picked up tables and relocated to Government Center • Remove small refrigerator Marathon Detention Facility: 0 • Mow lawn around jail 21 Marathon Substation: 0 • Tree trim around building Supervisor of Elections U • Repair Toilet 1� 0 • Check on shutters 21 FACILITIES —LOWER KEYS Bernstein Park: 0 • Replaced ac filters Big Pine Library: U • Installed laptop locks and iPad stand • Repaired ac drainpipe c� Blue Heron Community Center: • Sturtz repair and adjusted ADA door bar • Weatherstrip of front door but doors are not squared Gato Building: • Repaired sprinkler head • Washed ac coils • Modular two desk/partition unit disassembled and removed • Moved staff from one office to another • Repaired handicap button that auto-opens the door on the Gato • Inspected ac units • Temporary repair of leak located in the water fountain • Replaced several lamps as needed 18 Packet Pg. 3600 Q.1.a • Spot painting for maintenance throughout building Harvey Government Center: • Tax Collector-continuation of renovation project • Repaired elevator button on 2nd floor, cleaned and tightens bolts Jackson Square: • Freeman Justice Center-Shaw Industries-completion of carpet install • Freeman Justice Center-Judges Conference room-repaired cabinet door • Freeman Justice Center-Sturtz-adj usted and repaired exit devises • Freeman Justice Center-roof vents were repaired • Freeman Justice Center-replaced 2 elevator 43 lights • Freeman Justice Center-removed jury chairs Courtrooms D & E during carpet project • Freeman Justice Center-Shurtz change code to gate and Drug Court • Freeman Justice Center-turned back on all water fountains C • Freeman Justice Center- 3rd floor repaired desk for Trial Admin 21 • Freeman Justice Center- 2nd floor Gary's Plumbing repaired urinals and women's toilet in Jury Room 0 • Freeman Justice Center-3rd floor, dispose of computer laptops • Lester Bldg.-3rd floor repaired ac U • Lester Bldg.-inspected ac unit AHU3 1� • Lester Bldg.-moved Sally Abrams to the Historic Courthouse 0 • Lester Bldg.- 3rd floor Records-wet-vac drain and cleared all other drains W • Lester Bldg.-Elections 3rd floor replaced ac filters wet-vac drains 21 • Lester Bldg.-unclogged drains in 2nd and 3rd floors • Lester Bldg.-inspected ac units 2 • Lester Bldg.-3rd floor Records Dept-vacuumed drain and sealed crack • Lester Bldg.-3rd floor-State Investigators office-replaced bulbs U • Historic Courthouse-replaced light bulb in Finance • Historic Courthouse-replaced lights and ballast I" floor lobby • Historic Courthouse-replaced light bulbs 2nd floor lobby • Historic Courthouse-inspected ac units • Historic Courthouse-mailroom replaced stained ceiling tiles • Historic Courthouse-replaced ac filter in Finance I" floor • Historic Courthouse-Property Appraiser-replaced lights bulbs • Historic Courthouse-replaced ac filters on 2nd & 4 h floors • Historic Courthouse-put chiller back online and cleared alarm • Historic Courthouse-help IT move 3 printers from Sally Port to HC • Old Jail-inspected downspouts for Project Mngt. Not clogged put installed incorrectly by Gary's • Sally Port-installed sink for washing hands Key West Library: • Florida History room-patch ceiling to stop leak due to storm 19 Packet Pg. 3601 Q.1.a • Repaired ac in Children's section • Re-hung the hanging light in the Palm Garden and cleaned debris • Sub-Zero repaired roof ac condenser • Removed large painting in Children's section • Repaired drain leak in auditorium • Sub Zero repaired ac in Florida History room Rockland Key: • Public Works- adjusted trailer entry door Fire Stations Station#08 —Stock Island: • Replaced light panel • Replaced florescent lights in the supply room C Station#09 —Big Coppitt: 21 • United Doors checked bay doors • Advanced Roofing South installed new roof • United Doors repaired north & south bay doors Station#11 —Cudjoe: • Barnes clear backflow alarm 0 • Gary's Plumbing repaired leak under kitchen sink • United Doors repaired bay door broken bolt 21 Station#13 —Big Pine: 0 • Sea Tech-replacement of bathroom shower tiles • Gary's Plumbing replaced upstairs' toilet flushometer Miscellaneous: u • Hurricane Ian preparations and repairs done on FROC-001 • Supervisor of Elections-took mail-in ballots to the post office • Supervisor of Elections-transported Early Voting Equipment from Marathon to Big Pine Park/Ice Machine • Wilhelmina Park-Check Electric installed new monitor relay Work Performed By Facilities for Parks & Beaches: • Cut and disposed of rusted locks from the bicycle racks • Hurricane Clean-up of sand, coconut trees etc. at Higgs Beach • Big Pine Community Park-installed new playground rules sign ROADS & BRIDGES Upper Keys Road Department: • Buzz Bar Operation - 8.07 miles • Mowing Operation - 11.9 miles 20 Packet Pg. 3602 Q.1.a • Sweeping Operation - 74.5 miles • Sign Department- 43 new signs installed, 6 new posts installed, 6 underground locates performed. • Coconut removal - 5.5 tons removed from 17 roads. • Vac out Storm Drains - 211 Drains cleaned and inspected. • Pothole repair—7 roads with 700 pounds of Cold patch used. • Ian Storm Cleanup — 123.34 tons of debris removed from roadway in Upper and Lower Keys • TRASH REMOVAL - 101 bags at approx. 1717 lbs. • Paint lines and Handrails on Bahama bridge @ 98 MM • Paint lines on Valois rd bridge • Clean up yard at Animal shelter at the 106 MM.. Lower Keys Road Department: • Mowing Operation - 5 Miles • Weed eating Operation - 5 Miles 21 • Brush Cut/Chip Operations - 5 Miles 0 • Recycled Mulch - 5 Loads delivered for free • Sweeping Operations - 25 Miles • Tree trim/remove coconuts - Flagler Avenue, I" Street& Avenue F, Big Coppitt, 1� Sugarloaf Blvd, a� • Sign Work—54 Signs, 14 Posts, 5 Locates 21 • Cold Patch 360 pounds— Filled potholes 2nd Ave, Stock Island & Key Deer Blvd, Big Pine. • Cleaned drains —Sugarloaf, Summerland, Big Pine Key Special Projects —Support: U • Assisted Public Works Parks and Beaches with hurricane debris removal: Higgs beach, Bocca Chica Beach, Veteran's Beach • Assisted Public Works Parks and Beaches with sweeping hurricane debris from Higgs beach parking lot. • Hurricane Ian debris removal: Picked up 153 tons, chipped 8 miles of roads, 25 miles of roads. • Hurricane Ian preparations: Fueling and securing Roads Equipment and Trucks. • Assisted City of Key West with Sweeping Duval Street in preparation of Fantasy Fest. FLEET MANAGEMENT GPS: • 68 GPS units have been identified as 3G and will phase out December. Working on replacements with the contracted vendor. • Add GPS Unit installations to the PMI—On Going 21 Packet Pg. 3603 Q.1.a • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going • Over 400 GPS units installed. • Initiate a Pilot Program on the latest GPS systems- installed and online as of 8-23 Generators: • Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring detects the presence of liquid in the interstitial space. Double-walled tank continuous electronic monitoring or monthly visual inspection of the interstitial space for signs of leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond repair. Needs generator tank assembly needs replacement. • Generator training being coordinated with Tradewinds at their Facility, Wednesday, 2 November 2022 • Abandoned T Mobile generator transfer to County Agenda item created • Tradewinds Power Group provided Fleet with a 100kW Load Bank to perform tests on repaired generators. weekly testing of generators. • Completed and returned, found several issues with "repaired" generators posing the 21 question of having our own load bank • TAVENIER FIRE STATION Generator 1437/492 ingested an Iguana that damaged the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not leaking. Generator is in need of replacement. U • Solid Waste Transfer Station Generators Status? 0 • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected, and secured to the site. • KL Andros Road tower generator has been taken off-line and fuel drained. A portable 0 generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. V_ • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp Portable has been connecter to the building. U • Sugarloaf fire station A portable generator 4 0903/989 a 30kW, has been assigned, connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. E Specing right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. ° • Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4 FAC10010 a 40kW, has been assigned, connected, and secured to the site. • Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range facility. Staged at the Marathon garage when needed. Installed and tested Ruth Ivins Build has been assessed for a generator. Quote has been received for a 30kW, submitted for review. • BPK Senior Citizen Center Building generator out of service, generator is no longer serviceable. Generator has been drained of all Fluids and removed from site. Taken to Rockland for Surplus. • All stationary generators inspected—Scheduled for a minimum of once a month. • All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise. 22 Packet Pg. 3604 Q.1.a • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator as to status report on all generators. — On Going. • All Power service contract *Renewed • Generator Readiness Report updated on 11 October 22. Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring • Provide documents on service and repair and accreditations to MCSO Corrections for their accreditation process • Including one MCSO unit in GPS Pilot Program to isolate a GPS signal loss on the 18 21 - mile stretch 0 Vehicle Accident Repair: • Assisting Risk with outstanding accident claim cleanup going back 5 years. Five new U accident reports submitted and are in process of repairs. 0 CL • Creating SOP for processing accidents. Draft completed 21 Vehicle Replacement: • Hurricane Ian replacement of assets, working with Risk Management and OMB. 0 Hurricane damage list composed and W.O's. created. T_ • Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list • Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit U is for Upper Keys Roads & Bridges. • Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per E the Budgeted Vehicle Replacement list • Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the < Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review. Order bank still closed • Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand Pro, Toro Workman HD —P&B have created the PO's and equipment has been ordered. • Working with Parks & Beaches in ordering a tilt trailer to pull the 31001) reel mower. — P&B have created the PO's and equipment has been ordered. • Creating SOP for commissioning new vehicles - 1 st Draft completed • Helped P&B replace and order new implements for their John Deere units both upper and lower keys. Most implements have been received and delivered • Assisting Emergency Management in acquiring ownership of gifted 2018 Look trailer from State 23 Packet Pg. 3605 Q.1.a Surplus: • Assisting Social Service Department with surplus vehicle sales —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal • Working with an upper keys scrap man. - On going • Creating SOP for decommissioning and Surplus Sales of County Assets. 1st Draft completed Fuel Management: • FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the repairs performed by vendor. Vendor came out once to perform diagnosis quote obtained and will be processing this week. Parts ordered under warranty and are in, trying to schedule the service call now. • Looking into Catwalk for Magnolia Fuel Tank • Fuel Billing cross training-High Priority-ongoing • The two fuel sites combined processed and distributed approximately (7281.400) gallons of unleaded and(3494.700) gallons of diesel fuel. 21 • Received and posted new FDEP Storage Tank Registration Placards • Annual FDEP mandated fuel tank testing performed by contractor. 2 • Closed out Fiscal Year • Populated new budget U 0 Storm Preparation: • Hurricane Ian preparation, response, and post storm cleanup. Fleet's entire Team responded professionally and with purpose. Very proud of what was accomplished by the Team. 0 • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team with training— U • New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on going. E • Bill Uptegrove attended mandatory training on 10-27 Fleet Employees: • New Mechanic Hire Sean Bolivar, started on 10/17/22 at the Plantation Key Garage. • Vacancy created with the departure of Nate Brewer at the Rockland Key Garage. Vacancy has been posted. • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. On-Going • "In-House" Ford warranty training and connectivity-ongoing • Executive Assistant Tammy Acevedo is following the Professional Development training planner be the Ford Warranty Administrator for Monroe County. • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going 24 Packet Pg. 3606 Q.1.a • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • The Fleet Team currently has over 100 A.S.E. Certifications. 1 Heavy Truck Master, 2 Truck Equipment Master and 6 Automotive Masters. • Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop certification • Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop certification • Marathon Key Garage has the A.S.E. Blue Seal Shop certification application submitted for October's review. • All garage employees received monthly safety training—Safety Topics —Fire Prevention and Flu Prevention Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training—On Going. • Fleet cross training and refresher training—On Going. • Creating "In-House"new hire and departure checklist. Other Fleet Items: 21 • New Fleet fellable PDF PM Report created • Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In- 2 House"warranty work for the following agencies: 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. U 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles � 3. Keys Energy 4. The Monroe County School District • The City of Key West will begin to perform Speedo Calibrations starting November 2022 • In discussion with FHP to perform Speedo Cal 0 • In discussion with FWC to perform Speedo Cal T_ • Checking into City of Layton fleet on their maintenance program • Checking into Villages of Islamorada fleet on their maintenance program U • Checking into the Florida Keys Aqueduct Authority fleet maintenance program • Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. o NFPA 1071 Standard for Emergency Vehicle Technician Professional < Qualifications, o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles. o NFPA 1912: Standard for Fire Apparatus Refurbishing o This will Help MCFC with their ISO rating. - On Going Mentoring • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal—On Going Mentoring • Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing—On Going 25 Packet Pg. 3607 Q.1.a • Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications with IDS and FDRS diagnostic systems to support their operations. —On Going Mentoring • Created three (3)binders, one for each garage with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Monthly Administrative Staff meeting held at the Marathon Garage Next meeting is for 1 November 2000 • Garage Inspections held Monthly - On-Going • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Research Florida law in relation to in-house vehicle lift inspection and repair— Reviewing OSHA information. • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-call mechanics—On Going. • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going 21 • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. 2 • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going U • Replacing old worn-out vehicle decals for various County Departments —On Going 0 • Researching MSDS availability on web-pending www.msds.com/ • Three garages combined opened and/or completed approximately (387)work orders. 21 • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going 2 • Verified toll by plate invoices for various Departments - On Going • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time)they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? • Verify mechanics CDL driver license and endorsements—Verified and scheduled for exams —On Going. J Faulkner acquired CDL • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's) 26 Packet Pg. 3608 Q.1.a County of Monroe Monroe County Fire Rescue The Florida Keys 490 63rd Street Ocean Marathon, FL 33050 � . Phone (305) 289-6088 ru Monthly Activity Report ,,,,,,,, October 2022 Fire Rescue Incidents Summary by Type Other/Special IncidentsCL 1 tf False Alarms 19 Good Intent Calls 23 0 Service Calls to tf Hazardous Materials 9 0 CL (D 294 EMS/Rescues %� / 6� �f / ��l iiii ' � . � Explosions 0 Fires 3 as E 0 50 100 150 200 250 300 350 0 2022 TYPE OCT SEP AUG JUL JUN MAY APR MAR FEB JAN Fires 3 14 9 4 8 7 5 6 6 3 Explosions 0 0 0 0 0 0 0 1 0 0 EMS/Rescues 294 248 353 325 319 280 354 387 348 429 Hazardous Materials 9 10 5 2 9 2 7 10 7 10 Service Calls 40 80 69 56 45 38 58 54 46 50 Good Intent Calls 23 19 19 25 29 14 13 27 16 42 False Alarms 19 26 16 10 18 9 13 14 13 29 Other/Special Incidents 1 1 1 0 1 1 0 0 4 4 Totals 389 398 472 422 429 351 450 499 440 567 Packet Pg. 3609 Q.1.a Monthly Activity Report October 2022 Page 2 of 11 Year Over Year Comparison October1.. Fire Rescue Incidents Summary by Type Other/Speciallncident 02 i False Alarms 13 IM34 Good Intent CL << Service Call rrlI.. 54 rrrrrrrrrrrrrrrrr A Hazardous Materials 4 c EMS/Rescue 319 A 0 Explosion CL 1 tf as /. Fire 2 0 0 50 100 150 200 250 300 350 as E 2021 cs TYPE OCT SEP AUG JUL JUN MAY APR MAR FEB JAN Fire 2 4 5 4 6 7 7 11 8 8 Explosion 0 0 0 0 0 0 0 0 1 0 EMS/Rescue 319 332 390 367 392 382 356 402 320 340 Hazardous Materials 4 6 1 10 13 4 9 8 5 9 Service Call 54 37 116 48 46 55 61 52 36 47 Good Intent 34 39 27 46 42 33 24 36 32 21 False Alarms 13 15 24 22 14 9 11 11 15 12 Other/Speciallncident 2 1 1 1 7 1 2 6 1 3 Totals 428 434 564 498 520 491 470 526 418 440 Packet Pg. 3610 Q.1.a Monthly Activity Report October 2022 Page 3 of 11 Fire . , Rescue Incidents Breakdown by Station 100 1�� 1111111VV1VVl 0 0 0 67 0 50 0 0 33 32CL "AM90) 30 24 0 17 1 10 r o......II..I..IIIIIIIIII� 0 tf A CL ® ® ® ® ® 0 �� C 0 Note: The above data does not include the Trauma Star flight missions or incidents at the Key West International Airport,Station 7. Fire . , Fescue Incidents Breakdown by Station E U 123 ... , 141 A-SHIFT, 1 '5, Packet Pg. 3611 Monthly Activity Report October 2022 Page 4 of 11 Incidents Breakdown — "Tramna. Star North —Field Alert / Stemi- ACS Cardiac, 2 Field Alert Stroke, 1 W Field Alert /Trauma (Pediatric), I Field Alert Trauma (MVA), 3 Cancelled En Route, 3 tf 0 CL as 0 Notes: Irf MVA: Motor Vehicle Accident me acilityTransports, 29 to Field Alert/Trauma (Boating): 0 tf Other Fort Jefferson Nat'l Park: 0 0 CL as Incidents Breakdown — "Tranina. Star South 0 ,—Mariners Hospital, U Fishermans.................... ......................... as E Hosptial, I U Lower Keys Medical Center, 32 III III 111::::1119111ts 11interfacIIII11ty rrainsports Packet Pg. 3612 Q.1.a Monthly Activity Report October 2022 Page 5 of 11 Key West International iort Fire Station ' ' Assist Other Agencies (T ,ATC, MCSO,Customs,Airlines), EMS/Medical,6 A/0001(01/%%/////////%/ ,...' ......%%//////%% uaaaA0q�l1/�u��kN�7PkNJbNNNb� NN��pp��pp ppgg ppp �1� r Structure 0 Fire/ CL Aircraft ��' Hanger � Emergency, Animal Related Incident, 15 False Fire Alarm, 1 U Flazardous at rials tf Fuel Spill, 1 as Air Rescue Firefl ht "Training ARF F 0 c-Shift, 41.44 hrs /�-shift, 40.15 h rs as E ift, 20.64 hrs Packet Pg. 3613 Monthly Activity Report October 2022 Page 6 of 11 Joe London Fire "Training Academy Class 11114 Ills rnIII eIlly of Atteiindees Minimum Nine Month Evaluation Standards "Hot W and Testing, 3 Shots", 27 tf 0 C. (D Live Fire Facility C Trainin ........ ............... III 0 (MCFR Staff), 13 < nter-Agency Training Live Fire tf 0 Facility Trainin Evolutions, 47 CL (D Fire Evolutions (MCFR Staff), w 13 C 0 Flot Shots Firefighter Minimum Standards "Training U C (D E wag, �7� i��1 r�� f j�fif l < "Ale Packet Pg. 3614 Q.1.a Monthly Activity Report October 2022 Page 7 of 11 Firefighter "Training flours by Shift A-SIIIIIIIIIIIIIIII" o'n r;, �PI 1 m� PI ,i�sk yip a�m1painy EMS linliin ,286 um Vupppppmm V ummum tf 0 CL (D I k az ai cc, , NO a 1.e i,i aJ,;,,,,:,,, Training 1 f P4 7 5 � e ..,1 J J,J �,. tf 0 qb IIII3-S 111114 IIIII IIIII" Continuing Driver Training,84 Compainy EMS e w D r iit r E"irel161n ,271.5 r- �i umuum U T riiiiii g, 137 g, FadflHit 4'.AS'E°14inlir g, 9 Packet Pg. 3615 Q.1.a Monthly Activity Report October 2022 Page 8 of 11 Firefighter "Training lou by Shift n Trains �" 1111111111111{ 11�11111111 fit„alp � oiliru Tre 161iu , 300.5 i 11" f , i„-„iTrainin 1 r CL as Training 110,25! � adflHit Ok".� III 15 T 14i in li it g, tf CL as Firefighter to Officer Development "Training 0 Tralimiling 14ours by Shift A-Shift, 46.75 r_ as E r,,. c-Shift, 155.75 Packet Pg. 3616 Q.1.a Monthly Activity Report October 2022 Page 9 of 11 .mireMarshal's Inspections and Other Activities 10 122 10 114 100 CL as 64 0 tf CL 60 65 as 3 C 0 37 26 3 C 22 as 0 1 -16 1 7 U 76 7 3 3 3 0 Lin im 11�110 if _ '' �I " M2 c"T"' 111,=11111 AUG J 111,,,, J U N IMAY 1111'11 ®Corn a t d Il::.' iris lf:Zeview for New Cwistructimi or If::Z iriovafi i Il::.I units ®Comps t d l::::Jre & Life S f ^ty Ilirispe times for New Cmistruchwi or If::Z iriovafi i Il::.I units ❑II..l �d Meet4igs to review l::::Jre prat ctimi r quur rn hits with Il:: esigiri rs/Coiiitr ctors/ wriers ❑Il::.I rforrned AiCm iu a� l::::Jre aired Life S f ^ty Ilirlspe times ❑Il::.I rforrned V c time If::Z irit � AiCm iu a� Ilirispectiwis i Il::.Iu bfished Il::::ur Il::.Ir vein mi Il::.Iu bfic Service irmiriou kern hits/Social Media Messages ❑II::Vf Hed Il::::Jre Iliricideiiit If:Zeports & Other Il::.Iu bfic If:Z cords If::Z qu gists Packet Pg. 3617 Q.1.a Monthly Activity Report October 2022 Page 10 of 11 Fire Marshal's Office ,,,,,,,, Fire Prevention Month Events . ,Activities o< III ��r tr I, I r x r �+ +�rrwu3J!�7m UJY�d� '� „wugr "✓e„D,/i NIV �Jnc�u➢w�WN�rv91' J`r'�" ,,,,,, `II II �,p i 1 r � Y d" i i I y G v I lU fi 1 ;u i Packet Pg. 3618 Q.1.a Monthly Activity Report October 2022 Page 11 of 11 Fleet Maintenance III IIII IIII nnn ' nnn nnnce WairlIlk 0irdeirs 111by Type 18 17 17 "IIIII 16 15 14 14 mNwuNiir 1 U91NVlgw 1 8 8 8 8 7 ,mtiuININ um�mo�q6 CL 6 5 @foil 5 4 �4wv011 4 4 4 4 arc w oiao ��uiorewu�wwibmoiao NNpHgN 1/RIIIIIl6Y C OCT SIIIE'IIIP AUG JUII,,,, UIIII III Y KIM IIMAR JAIN � 0 CL Repa k Wollk 011ders Nevenka Live Maintenance Wollk 011d lls (D OCT SEP AUG JUL JUN MAY APR MAR FEB JAN Repair Work Orders 17 15 8 7 5 14 8 11 8 4 Preventative Maintenance Work Orders 3 4 17 3 8 4 6 5 4 4 E Total 20 19 25 10 13 18 14 16 12 8 �m i 1 ; r 0 yr; �,�r�I+j/r�ruJaf(�di�i��k�w�8iu�rNruyia(ru� ; Packet Pg. 3619 Q.1.a Employee Services- October, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (9): Countdown to Wellness (10/03/2022; 10/14/2022; 10/21/2022; 10/26/2022); Open Enrollment Starting —Actives & Retirees (10/18/2022; 10/19/2022; 10/24/2022); Don't Skip Your Flu Shot(10/26/2022) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, Employee Services Executive Administrator 6. Employee Services Monthly Meeting 0 a� 7. Monthly Gallagher Benefits Consultants Meeting 21 8. Workday - Coordination with ClearTrack for File Prep 0 9. Phone support to general benefit questions 10. Phone/in-person support to "near retirement" employees (3) U 11. 2022 FMLA Tracking 0 12. Processing of MN Life Claims 21 13. Processing of MN Supplemental Life Open Enrollment Applications 0 14. Extensive Rx Support T_ 15. 2022 Wellness Form Review/Approvals U 16. Gallagher Rates Planning & Review a� 17. Open Enrollment Preparation—Review of Benefits Guides and Presentations E c� 18. Open Enrollment Testing d 19. Open Enrollment Mailing—Actives' Postcards 20. Open Enrollment Mailing—Retiree in-house packet mailing 21. Open Enrollment Support for Actives and Retirees 22. OPEB Coordination 23. 2022 Health Fair Wrap-Up/Thank You Letters to Vendors & Raffle Prize Donors 24. Budget Preparation for FY 2223 POs Packet Pg. 3620 Q.1.a Employee Benefits Department 2020/2021 Monthly Report NOV DEC JAN FEB MARCH APRIL NEW HIRES 9 22 16 14 22 40 TERMINATIONS 19 14 11 16 9 15 NEW RETIREES MEDICAL 0 3 1 4 3 1 NEW RETIREES LIFE ONLY 0 0 0 1 0 0 DECEASED 4 LIFE CLAIMS 0 1 0 1 3 3 OTHER COVERAGE CHANGES 5 9 8 10 3 6 ACCOUNT CHANGES 5 5 7 12 6 7 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 0 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 21 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 6 5 4 4 4 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 0 CL MAY JUNE JULY AUGUST SEPT OCT 21 NEW HIRES 13 15 20 25 20 13 TERMINATIONS 14 16 12 20 12 14 NEW RETIREES MEDICAL 0 1 2 0 1 1 NEW RETIREES LIFE ONLY 0 0 1 1 0 0 u DECEASED 4 LIFE CLAIMS 1 2 2 1 0 1 OTHER COVERAGE CHANGES 8 14 11 10 8 10 ACCOUNT CHANGES 29 4 4 2 4 3 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 4 4 4 4 8 10 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 Packet Pg. 3621 Q.1.a Human Resources Monthly Report for October, 2022: • Worked on employee verifications of employment • Worked on updating several job descriptions with departments to help with employee re-classes and equity adjustments • Met with several departments on HR issues • Worked with HR Assistant Administrator on sick leave pool and FMLA requests • Attended weekly HR Meetings with staff on department projects • Worked with Evergreen consultant on requested information to start the compensation study • Attended zoom meetings with HR team on different HR related topics: 1. Veteran Status in Workday 2. Employees that are considered Safety Sensitive for pre-employment and random drug testing 3. Remote Worker Policy • Attended two pre-determination hearings, by zoom, on Fire Rescue employees Assistant Administrator Human Resources CL • Reviewed salary analysis forms for all departments with above entry new hires. 21 • Processed and assisted employees with FMLA 2 employees processed in October. • Processed and assisted employees with Sick Leave Pool enrollment 1 employee new enrollment. 2 • Finalized internal investigation report for MCFR claim. • Attended Labor and Employment Law Seminar. U • Held predetermination hearing for Roads and Bridges employee. 0 • Assists two employees with Sick Leave Pool requests. • Held two predetermination hearings for MCFR. 21 • Initiating contract with JJ Keller for training. • Enroll new hires in the required new hire orientation. 2 • Attended routine HR meetings to discuss the needs and outstanding tasks of the departments. T_ • Provided requested data for Evergreen study. Recruiting: As of 12pm, 10/26/2022 c� • In October, the County had 44 open positions for which we received 64 total applicants: 3 internal and 61 external. Of the total applicants, 63 were deemed to have met the minimum requirements for the positions to which they applied, 1 did not qualify, and 0 withdrew their application. Of our total applicants, 19 are reapplying and 45 are new applicants. • Of our 44 openings: 10 were closed/filled Lposition was re-posted from a previous posting, 34 remained posted, and 10 were new postings during the month of October 2022. Turnovers: We had 6 new hires (2 Temporary) and 0 promotions. • ***We had a total of 2 resignations/retirements/terminations and 0 Deceased for the month of October 2022: Resignations average year to date 6.63 % Retirements average year to date 2.32 % Packet Pg. 3622 Q.1.a Countywide Turnove r by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62 603 2022 4 5 5 7 4 6 13 4 2 2 5'1 3; 62 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.090/0 1.090/0 0.91% 1.27% 1.090/0 1.81% 0.54% 0.54% 10.39% 2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 0.91% 0.91% 10.28% Resignations and Tertninations by Month qCLp Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 1 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 0 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 54 U 551 2020 4 6 4 1 2 8 1 6 10 5 3 2 11, 52 597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45 0 603 2022 3 3 4 7 2 5 9 4 2 1 40 C' Jan I Feb Mar Apr May I June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% ' 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33%1 0.38% 10.10% 0 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73%1 1.09% 0.73%1 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36% 9.44% U 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.090/0 0.91% 1.27% 0.54% 0.54% 7.54% 2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 0.91% 0.91% 6.63% E Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 31 0 01 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19 597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17 603 2022 1 2 1 0 2 1 4 0 2 1 14 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.000/0 0.190/0 2.28% 2020 0.360/o 0.18% 0.73% 0*180/(1 0.18% 0.00% 0.18% 0.360/o 0.360/o 0.540/o 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18%1 0.540/o 0.00% 0.00% 0.18%1 0.18%1 0.540/o 0.18% 0.00% 2.85% 2022 0.18%1 0.36% 0.18%1 0.000/6 0.360/o 0.000/6 0.73% 0.000/6 0.360/o 0.18%1 0.00% 0.00% 2.320/o Packet Pg. 3623 Human Resources — Turnover Report Termination Date Employee Position Ptimairy Termination Reason 10/14/2022 Diane Link Senior Inspector Code Compliance Retired 10/22/2022 James Spaih Library Assistant 1 Resigned Countywide Turnover rig 13 12 tf 0 12 CL (D 10 C phi V 0 0/1 < 7 7 1001'1' "oF of 10 (�.....I I I I I.. 1001 , ///? NUMJ 0 CL /Zo,/ A[� (D C 01, )'//4....................................................1 P \4 4 Of/ 5 '00 N, 4 4 C 10 '��21 2 2 0 1)111111111,111v�,....................................................."////, U 12 C (D E 2020, —low,1111,20121. ---/#/m--2022 Packet Pg. 3624 Q.1.a October 2022 HRIS Management Report Projects started that month- 13 1. BOCC FY2023 Merit/COLA spreadsheet-joint project with HR 2. Amended Emergency Response Employee Pre-Approval list 3. Emergency Response Hours/Pay Final Estimate 4. Solution for Internal Candidate Record Veterans status display 5. Revised instructions for Emergency Response Time and Absence 6. Revised Administrative Instruction 4705.16 for Workday processes 7. Video Tutorial for Time Keepers 8. Emergency Response Time/Entry Remote Training 9. OPEB (Other Post Employment Benefits) report for Benefits 10. Automatic Job Requisition sub-task added to Promotional Opportunity process in Workday 11. Org charts and list of positions for Evergreen Compensation Study 12. Employee revisions to Emergency Response Time and Absence (working jointly with Payroll) CL 13. Generated reports for FY2023 Merit, COLA, CBA Contract increases and sent to each department 0 Projects in progress that month- 12 1. Workday Support/Training/Testing -ongoing U 2. Security Surveillance Project - ongoing 3. Workday Additional Training Material - ongoing 4. Workday Weekly/Monthly Reports -ongoing 5. Remote Workers department set up and tracking in Workday- helpdesk ticket submitted 0 6. Position ID# editing and tracking for departments 7. Time clock employee enrollment and training 8. Workday Video Training Tutorials U 9. Team workshop revisions to my Remote Work Program draft 10. Creating, editing Workday instructions (enclosures) to coincide with the revision to Administrative Instruction 4705.16 11. Housing Allowance Policy Project 12. Workday Governance Committee organization and meetings-Combining and prioritizing OMB and HR Helpdesk tickets Projects Finished that month- 14 1. BOCC FY2023 Merit/COLA spreadsheet-joint project with HR 2. Amended Emergency Response Employee Pre-Approval list 3. Emergency Response Hours/Pay Final Estimate 4. Revised instructions for Emergency Response Time and Absence 5. Bryan Cook and Kevin Wilson are working on the Housing Allowance Policy-emailed all saved policies and link to email responses I received for benchmarking to Bryan. 6. Completed instructions for Terminations for Administrative Instruction 4705.16 Packet Pg. 3625 Q.1.a October 2022 HRIS Management Report 7. Revised instructions (enclosures) for Candidate Management— Internal, Configure Apps, and Time Keepers for Administrative Instruction 4705.16. 8. Revised Administrative Instruction 4705.16 for Workday processes 9. Emergency Response Time/Entry Remote Training 10. OPEB (Other Post Employment Benefits) report for Benefits 11. Automatic Job Requisition sub-task added to Promotional Opportunity process in Workday 12. Org charts and list of positions for Evergreen Study 13. Employee revisions to Emergency Response Time and Absence (working jointly with Payroll) 14. Generated reports for FY2023 Merit, COLA, CBA Contract increases and sent to each department 0 21 0 U 0 21 0 V_ U c� Packet Pg. 3626 R (L , f i /JJ% aoiii��rrr 0MR %/,l%G"; Sri %ire �IIJ��IIIIII %L j l"J%// /ir ja1 �j camo/ °i i000ioiiio%o, km o I a O O rrrr%/-% M I--, 0 as z siooi%) „��if ,: O 00 ,,: ro/0000. rro% �/000i vo//`/iooioa fflll//j O S�' O M M IG r-I r-I voom�p : n n 0 0 M �o/or Q m E fB a L (U W U O «r m Q oc Q C N p a� CI- � — oc O Q oc _ r�v000m. � L 51 O O E 0 Q cn vo//`/iooioa l IN) Q r�v000m. � U i%g00% j/000 voi//0000a 1pmiai j/000 Ohio„ o f9i0000i 00 O/000i vo//`/iooioa Plp j/000 f1* y/////////////a O O O O O p co O CL /f LL "0 O O 0 O � r E p O/000i � fp vo//`/iooioa v000m. U j/000 voi//0000a \\ � o r-I 2 . - o �r � "Ploo \1, � � ° .01 + - o � � �} \1, � - o ° � o 00 �a I j � � ? 0 �« � �? o �} o � O S 0 � . � . o Ln �? 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O M o kmaarii�iiiioriwi Q O M W ff%/ n%% M N i fif p VON, �� \ 00 U/0N) 801 U/0N) G/ 9 O j/000 O voo/o�p siooi%) .,,,cif n si////C v000000/a to: c-I N M L n o a 0 0 M � Z �ll%i 0 n 00 v000000/a to: 000 ,: co co 'o a�ipor of l�jf ./// f�JJ�1JJJJJJ N /000 /000 aaai „�: 'o voom�p siooi%) to: sioo///aoo� N O Q.1.a Safety and Security Office The Safety and Security Office continues with implementation of the Access Control project at Murray Nelson Building is near completion and the system is operational. The Key West Library and Marathon Government Center are slated for completion with Access Control and Video Management Systems this fiscal year. 0 21 0 U 0 21 0 T- U c� Packet Pg. 3636 (podgy a Amuow avo) podea Alq4uoW L avo wawtioeuv CY 0. 0 0. 0 (1) EX.,. no F T� u cc ............. LVJ Ln 5 cl Lr� 0 0 0 01.f)Ol.f)O a) .0 rn 00 0H 00 uu cl 0 0 7i CL 0 0 0 0 0 0 r 0 WD 0n CL am CL F u ............. Cl m > 0 F "u, tlhhnbo 0 0 0 1�0— u u Q.1.a PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with 00. environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing Wo and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 21 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining U conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 1� 0 0. 0 The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data W and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, < the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump Zj - out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 3638 Q.1.a Office-1110 bAreax°werKeys,,St°ckisland uRtvJmile bodge. o ce�fnbAreaMwIh� lysf,�tor,W,P, .er.meyCanne1 , PLANNING AND ENVIRONMENTAL RESOURCES exciudeswlareth°n,City°fL3yfin,llslam°reda. Office=-tArea=-tlpper'Meys!.MOHN ofTavern�er6eek Britlge up to Ocean Reef. ° cep"j-°bArea-O °bee` PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison 400 350 300 250 200 150 100 ' 50 ...... .... .. ... 0 ... .... .. .. .... .... .... .... ... Rio PLAN PRP ROGO SR-BIO STORM RIO PLAN PRP ROGO SR-BIO STORM Louver Keys Louver Keys Louver Keys Lower Keys Lower Keys Lower Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys umuSep 2022 131 186 18 0 1 2 129 185 14 0 2 1 IIIIIII Sep 2021 115 195 12 0 0 3 219 188 9.... 0 ...6 .....4 Excludes"N/A"and Logged C5R "'L"resulted reviews C 0 PLANNING AND ENVIRONMENTAL RESOURCES Office=l/J°bAreaKnvrerNeys.51°ck islland upty)mile bridge. Of,ce/lob0.rea vddllelK�ys;Starts�tmud<KeytoFeria eyeb�nneld�, INSPECTION ACTIVITY lj,b rMarepyrKy,:N ,,,Cr re,Cr . Offices/lobhree�lpper'Feys North°f Tevem�ertreek Britlge upt°Ocean Weef. � Office-0 JJ.bsree-ocean Reef BY PERMIT JOB LOCATION °f One Month Comparison CL 250 200 0 150 100 t� 50 .i ..... Arw qb .. ......... ........,. .... ......... .... BIO PLAN BIO PLAN BIO PLAN BIO PLAN (Lower Keys Lower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef Upper Keys Upper Keys S.b IIIIIII sep-2022 52 18 8 1 18 1 129 23 ,IIIIIII Sep 2021 83 .49 3 1 11 0 92 27 Excludes"N/A"inspections Packet Pg. 3639 Q.1.a Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021. Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed for 3 days (September 27, 28 & 29) due to Hurricane Ian. Planning and Environmental Resources Comparison of Total Annual Applications 1000 0 CL 900 800 700 0 CL 600 0 500 400 300 cs is 200 %/ %% 100 f i r l . 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* 2022* * Includes ROGO Allocation Applications thru Packet Pg. 3640 Q.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Public Assembly 1 1 2 4 5 12 0, 0 Road Abandonment 0 1 0 1 2 21 ROGO/ROGO Exem bons 50 67 34 66 217 Shoreline A rovals 1 0 0 0 1 0 TDR 0 0 1 0 1 TempConst Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 U Tier Amendment 1 2 2 0 5 CL Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 Variance -Dock(Lon ) 1 0 0 1 2 Variance -PC 0 2 2 3 7 Total 132 230 356 193 911 U c� Packet Pg. 3641 Q.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 4 7 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 7 20 FLUM Amendments 1 1 Historic Preservation 9 4 6 6 25 Home Occupation 1 1 LDRD 1 1 3 5 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 Minor Conditional Use 6 1 3 10 NROGO Other Traffic Reviews 2 2 Plats 4 2 3 9 Pre-A 14 6 21 14 55 0, 0 Public Assembly 2 1 3 21 Road Abandonment 1 1 4 1 7 ROGO/ROGO Exemptions 47 28 44 45 164 0 Shoreline Approvals TDR 1 1 Temp Const Staging U Text Amendments 2 8 2 3 15 Tier Amendment 1 1 a0s Time Extensions 3 1 2 1 1 7 THE transfer Vacation Rentals 63 59 70 72 264 Variance 3 2 7 4 16 Variance -Dock(Lon ) 1 3 3 Variance -PC 4 1 5 U Total 168 121 177 105 635 a� c� Packet Pg. 3642 Q.1.a 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 4 Appeals& Settlements 2 2 1 3 8 Development Agreements 1 1 Environmental Resources 7 6 10 7 30 FLUM Amendments Historic Preservation 6 9 8 5 28 Home Occupation 2 2 LDRD 1 2 3 LUD Amendments Major Conditional Use 1 1 3 5 Minor Conditional Use 3 4 4 5 16 NROGO Other Traffic Reviews 1 3 1 5 Plats 1 4 5 0, Pre-A 17 1 24 22 17 80 Public Assembly 2 2 3 7 21 Road Abandonment 1 1 2 0 ROGO/ROGO Exem tions 55 58 80 68 261 Shoreline Approvals d TDR U Temp Const Staging 2 2 1� 0 Text Amendments 2 5 1 8 CL Tier Amendment 1 1 A 21 Time Extensions 6 1 7 THE transfer 1 1 0 Vacation Rentals 40 75 66 74 255 Variance 8 8 9 11 42 Variance -Dock(Lon ) 1 1 2 Variance -PC 4 4 8 Total 144 198 225 203 770 c� Packet Pg. 3643 Q.1.a 2022 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 2 Appeals& Settlements 1 2 3 Development Agreements 1 1 Environmental Resources 7 8 14 29 FLUM Amendments 1 2 2 5 Historic Preservation 7 1 3 11 Home Occupation LDRD 5 1 4 10 LUD Amendments 4 2 1 7 Major Conditional Use 1 2 3 Minor Conditional Use 3 1 2 6 NROGO 1 1 Other Traffic Reviews 3 1 4 Plats 1 1 2 Pre-A 16 22 13 51 Public Assembly 2 2 1 5 21 Road Abandonment 2 1 3 0 ROGO/ROGO Exemptions 80 55 69 204 Shoreline Approvals 1 1 d TDR 1 1 U Temp Const Staging 3 3 1� 0 Text Amendments 4 8 1 13 C Tier Amendment 21 Time Extensions THE transfer 1 2 3 0 Vacation Rentals 49 61 69 179 Variance 5 3 3 11 Variance -Dock(Lon ) 1 3 2 6 Variance -PC 2 1 3 Total 192 179 1 196 1 567 c� Packet Pg. 3644 Q.1.a IJ 2017 Sept* is 2018 Sept Planning& Environmental Resources Applications *2019 Sept Year to Date through 202 Sept *2021 Sept Sept 2017 vs Sept 2018 vs Sept 2019 vs Sept 2020 vs Sept 2021 vs Sept 2022 SVV 2022 Sept 8 6 q 0 CL p (D 0 ...4o z yz� GcJ ca OP Loc Loc ,`ca �� Pr is L zc ca cP cc z P° za5rz� Q oaa roc zc�Q ptc tcz �e ` aceCL qb Oz Fc �• Chart excludes:Pre-Apps,ROGO,ROGO Exemptions,Vacation Rentals&Vacation Rental Exemptions 0 qb E �b Packet Pg. 3645 Q.1.a °2017Sept* Planning& Environmental Resources ..12018 Sept *2019 Sept Pre-Apes, ROGO &Vacation Rentals Application *2020 Sept Year to Date through *2021 Sept Sept 2017 vs Sept 2018 vs Sept 2019 vs Sept 2020 vs Sept 2021 vs Sept 2022 M 2022 Sept 35 30 25 .. 20 j 15 10 NONE CL (D `.............L .........� Q 0 �c�ay Q 0 m OHO ,ac, zc�a 0 CL oc qb w �a Ja � C 0 C (D E �b Packet Pg. 3646 Q.1.a GIS Accomplishments — September 2022 GIS Projects - Data/Map Requests/Technical/Web App Development - Oracle APO Project—Planning - Karen Pleasant—Oracle Consultants - MCLA-GIS App Updates—MC Land Authority—Christine Hurley - State Lands GIS Analysis—MC Land Authority—Beth Bergh - Land Cover Habitat RFP Selection Committee—Environmental—Mike Roberts - Monetary Val ue/ROGO Analysis—Planning Department—Tiffany Stankiewicz - PDA GIS App - 2022 Hurricane Season —GIS-Building Department CL - Building Footprints—GIS Updates— GIS Department - MLS Vacant Lands—MC Land Authority —Christine Hurley - FLUM/LUD/Tier Amendments— Mapping—Planning Department—Hze Aguila 0 Physical Address Assignments: 7 GIS Data Requests: 6 tf Public GIS Planning & Environmental Map App Usage CL September 2022 0 I hj,ViewSAhI I'erlod A,, Ib:m Vlev:N,i Usy I ogirs tlhls Period jY^ry r ry ry tl y � Usage Time Series 160 66b E 120 40 k 8l31 P/1 42 4l3 9/4 9/5 9/b 9!/ 9/8 9/9 9/10 9/11 9/12 4/13 9/14 9/16 9/16 9/17 9/18 9/19 9- -1 9/22 923 9- 9/25 9/26 9/27 9/28 9/29 9/30 Packet Pg. 3647 Q.1.a Marine Resources Office - Accomplishments- October 2021 through September 2022 Channel Marker Program: Channel Marker/Buoy Replacements = 116 120 100 80 60 tf 40 0 CL as 20 0, 01 , 4 ;2 0 4 2. �} 01-1 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep 1� , I =7- ,111 1 1 ' ' IN , I I C= 2021 2022 '- tf 0 CL as Oct 2021 $0.00 0 Nov $0.00 Dec $0.00 Jan 2022 $0.00 U Feb $40,774.00 as Mar $0.00 Apr $8,900.00 May $0.00 June $0.00 July $9,870.00 August $109,410.00 September 1 $0.00 Total 1 $168,954.00 Total annual cost for marker/buoy replacements for the past twelve-month period were significantly higher than the cost during the same timeframe in 2021 ($63,839.00) due to routine maintenance needs and replacement of 91 regulatory buoys funded in part by a Florida Fish and Wildlife Conservation Commission Boating Improvement Grant($74,805.00). Packet Pg. 3648 Q.1.a Derelict Vessel Program: Derelict Vessels Removed = 94 32 28 24 20 16 12 8 0 CL as 4 06 0 0 =0 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep 2021 2022 U tf ma m �V m m CL as October 2021 $0.00 November $0.00 December $56,101.00 January 2022 $99,993.00 February $13,438.00 March $94,207.00 A nil $168,315.00 E May $53,682.00 June $3,440.00 July $0.00 August $0.00 September $50,537.00 Total $539,713.00 A total of 94 vessels were removed in the past twelve-month period with higher costs compared to the same timeframe in 2021 ($459,915.00). However, 87 of these vessels were grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of$468,319.00 to the County(or 87%of total expenditures) in the past twelve-month period. These costs are included in the table above. An additional vessel was removed in August funded through an Interlocal Agreement with the Village of Islamorada for $297,843. Packet Pg. 3649 Q.1.a 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT October-22 CLIENTS ASSISTED VA Phone Calls 495 Client Data 1244 New Clients 20 Field Visits 0 Compensation and Pension Filings 24 0 CL Flag Presentation 5 Homeless Veterans Assisted 1 21 Community Involvement 212 0 Board of Veterans Appeals Hearings 2 Marathon Mobile Office 3 U Major Community Event 0 CL VETERANS TRANSPORTATION PROGRAM Transportation Calls 118 21 Veterans Transported 34 MCVAD Transp.Resumed 1011312021 U FINANCIAL AWARD DATA Retroactive Payments $ 552,085.68 E Reoccuring Annual Payments $ 738,533.16 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 Packet Pg. 3650 C, C, C C IR o o c �o Ic Gl� Gl� oq C, C\ 00 C C C C P4 W P4 W P4 W P4 W C) C) 3 U 3 C 010 a ;=N C, It ;=N C5 C� C� T - " rt C� 4 10 c 00 c c C� 10 C, c 'o 4 fn cc -0 C� C �q �o C, OO V-v wl o6 m (11 10 � � n 1.0 �t CIA On FA 69 C, oq GA 2 2 2 2 2 2 2 2 Ao Ao Ao Ao Ao I kr, It cq 40 40 40 40 40 CX C-1 O cA z 0 oq to to FA — t z FA FA 6� - Q.1.a Sep 2022 Total Issued Permits by Fiscal Year 10,000 9,000 ............................ 524 ......... 8,000 6,650 7,000 6' 5,371 6,000 4 74°3 ..4j,798 ........... 4,79. 4.... g. ......... 4,351 5,000 4,000 3,000 ......... .......... ..................t................... .................. ................... 2,000 1,000 ,,.,., 0 �..... ......... �.. ......... �........ , N� �p �Lj �� V �� yti� ti� �ti0 � tf CL *FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Sep 2022 tf 0 CL Total Job Value for Issued Permits by Fiscal Year aD $400.M $375.M ......... c $350.M $309AM $314AM $300.M $284.8M $255 7M $2 3 54.. / to $250.M / (D ,,, $200.M 189:M $150.M ^$ . M___ $100.M ... ................ ..,.,.,.,.,.,.,.. .,.,.,.,.,.,.,.,.,.,.,.,.. ..,.,.,.,.,.,.,.. .,.,.,. ... ..........j .,.,.,.,.,.,.,.,. $50.M .............. j ......... f $M FY12-13 FY13-14 FY14-15 FY15-16 FY16-17* FY17-18* FY18-19 FY19-20** FY20-21 FYTD21-22 *FY16-17, FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Packet Pg. 3652 Q.1.a PERMIT ACTIVITY BY JOB LOCATION includes all Revewngfinspecting Departments:Building,fire,Planning and Environmental ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,500 Incl.,, ndyFASSorFAdCReviews 3,000 �...- 2,500 2,000 2278 214I6 1,500 1,000 500 Sep-2021 IIIIIIIIIIIIII ...-uuuuuumuuumuu$ep,-2fYuuumuuuu Sep-2021 Sep 2021 Sep-2022 Sep-2022 0 (ISSUE IPlanlReviews. (Inspections IIIIIIII(Lower Keys 243 111. .960 890 1472. .955 uuuu(Muddle Keys ...- 15 ...- ...- 12...- ...92 ...- ...- 114 ...- ...- 99...- ...57 ...- eOcean(Reef ...- 41 ...- ...- 37...- -289 ...- ...- 229 ...- ...- 309..- -211 ...- Illlllu Uppelr Keys ...- 170 ...- ...- 117..- -337 ...- ...- 623 ...- ...- 996... -923 ...- ....TOTAL .... .... 469 .... .... 277 2278 .... .... 1856 .... .... 2876 2146 .... Job Locataons„ Offic-1/JobArea LowerlKeys,Stock Island uplo 7 mulle brlldge. 0 Office=2/Job Are a Middie lKeys St arts at muck lKeytolFissta Key Chanoell55,exdludes-Maral;hon.Cllty of Layton,Ilsllamorada. Off ce-3/Job Area-Upper(Keys'North of Ta-mlier Creek bridge upto Ocean Reef. Qa office=f/JobAr—ocean Reef 0 tf CL CD 0 CD E Packet Pg. 3653 Q.1.a Sep 2022 Total Number of Plan Reviews on Applied Permits by Fiscal Year (All Disciplines) ...................�� 35000 30000 "'° 27,446 26,256 .. 23;742 25000 s'f 20,534 20,428 18,508 20000 16,203 ............13,y28.1.................. 15000 10000 5000 CL ,y`b q4 y�' y0 yti FJ FJ FJ F, Jti CAI Excludes"N/A" and Logged CSR "L"resulted reviews 0 *FY16-17: No Plan Reviews in September 2017 due to Hurricane Irma ** FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma tf CL as 0 PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison 600 as .. ......... .. h 500 is 400 300 " 200 "r 0 .... .... .... .... .... .... .... .... .... .... .... .... .... .... ELECT ENVIIR (EXAM FLOOD MECHI PLAN PLUMB ELECT ENVIIR EXAM FL000 MIECH PLAN PLUMB La-Keys owere�s owes„„ens owee ,ewe ower,eYs eY+ Lam,nn UPPer,Kay AeE, m UPPwr,km 21mE,Kw UPPer,KEv AEEKm Am km uuu$eIP- 2 fl46 152 249 212 41 186 47 83 146 207 123 33 185 43 IIIIII SeIp-2021 102 130 264 225 52 195 53 127 233 281 199 65 188 70 Packet Pg. 3654 Q.1.a Sep 2022 Total Number of Inspections on Permits by Fiscal Year (All Disciplines) 40,000 35,627 34,734 35 672 34 2-94 35,000 32,314 31,026 30,000 26,550 25,000 ......................................44. .4.............. ....... �0.. 20,000 15,000 10,000 5,000 ...... ....... ....... _ �u ...�..., ........, ......... ......... .r...... .......H ......... a ......... v ......... CL . ides"N/A" inspections 0 Note: Implementation of IVR system reduced the number of inspection types starting in FY12-13 *FY16-17: No Inspections in September 2017 due to Hurricane Irma **FY17-18: Number of inspections indicates much lower increase from previous year as compared to tf plan reviews—this is due in part to over 4,200 Hurricane Irma related permits were required all plan CL reviews while requiring a lower than normal number of related inspections, such as roofs and as replacement A/C. 0 Job.Locatoons: O11il-1flod:Area=Lcwer IKeys„Stock IRiand up 10 7 mile drudge. Cfwce- Are Keye: h l ietz ey Chznrell 5., exclludes-marathon,City of Layton,lsllamorada. INSPECTION ACTIVITY BY PERMIT JOB LOCATION affdc 111 6:A.ee-upper Keys„I North ofTavemlier Creek.drudge up f.o ocean Reef. yy {� f"y�yy� l� y� µ<µq dffdc-MfJ 6:Area-d an Reef One Month Comparison L) E 1400 .................. .....,...,..., .....,...,..., .....,...,..., .....,...,..., .....,...,..., 1200 < 1000 ........., ......... ......... ........., ......... ......... .......... 800 Goo 400 200 . ' .. Z go ENVIR EXAM ELECT FLOOD MECH PLAN PLUMB ENVIR EXAM ELECT FLOOD MECH PLAN PLUMB Lower Lower Lawyer Lower Lower Lower Lower Clpper Upper Upper Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys uuuuSep 2022 60 564 156 28 31 19 115 147 589 161 45 55 24 93 IIIIIIII Sep-2021 87 703 296 55 102 52 199 103 703 228 47 64 27 107 Packet Pg. 3655 Unliceins,ed Coint'r,actpir' lnvqstJEat:mr' - Summairy Fiscal 2,102,,2,,Yezr IR.ep,mrt Investigator: Report Start Date 110/1011/210,21 IL Thompson ........................................................................................................ Report Eindfing Date 109��31Q�2,1022 PERMIT(Cases) 0 CL Permit Cases: 115 Open IlPermiiils (Cases) 16, 21 FY 2,1022 Citatio,n IEees, $ 54,55 5.95 0 2 FY 2102 2 C it at lii 0,in s fees collllllect e d 46,55 5.95 U owner/Buillder Open Permits.: Field investigation contractor spot chec Itks, 0 CL 21 32.9 0 Field Investigation-Own e,r/C�ontr,a�torVe,rific,ation other source &IlFiield linvestiagtions u (No IPerimniiit Case Opened) 2.18 E Packet Pg. 3656 �FISCAL YEAR CONTRACTOR INVESTIGATION CASE TOTAL FINES COLLECTED FOR UNLICENSED �FINES COLLECTED IBY FYR CONTRACTOR VIOLATION CASES As of 0913012022 As of 0913,012022 70K Total 60K $60,11 c 2017 $20,532.90 2:018 $13,974.75 $42,500, 0 40K CL 2019 24,300.00 E -10K 2020, $60,1010.00 $245,300, $20,533 .rg 20K 3 91 2021 $42,500.00 1 75 rapt 2022 $57,500.00 OK u 2017 2'018 20 IS 2'020 2021 2022 1� 0 FISCAL YEAR CL 2% 0 u E Packet Pg. 3657 FISCAL YEAIR UNLICENSED CONTRACTGR INVESTIGATION CASE ACTIONS As of 09131172022 'Total Actions Entered by FYR 240 2'00 '160 ILLJ '120 Bo 40 ,"," 0 ------- ----------------- ---------------- ---------------- ------------ ----------------- -------- 2017 2018 2019 2020, 2021 2!022 Fiscal Year 111111111`Aiolator CIOSPd Vidnticri Lien 111111111111 Aolav n CEEB Crd r 111111111 Vnlaoion CEB Heading 0 CL 21 2'017 2018 2019 2020 2021 2022 Violation CEB Rearing 22 14 5 32 a 9 0 Viblatli0l]StlipUlation 7 5 7 1 0 0 u Violation CEB Order 8 9, 4 20 10 9 1� Violation ILlierfl 0 1 4 6 22 23 30 CL Violation Closed 87 45 76 127 05 129 21 0 2 u FISCAL YEAR CONTRACTOR INVESTIGATION CASE STATISTICS A of 0913012,022 TOTAL VIOLATION CASES(FOR UNLICENSED CONTRACTORS s E As of 09130022 'Total Lower I Upper I Middle Ocean 1:04 < Keys Red 190 Keys 89 71 1 1 77 FYRTota�1 674 2 429 243 67 53 2017 115 0 71 44 44 50 4 9 2018 68 0 5�O 18, 32 Him, la § 1/0 2019 88 0 53 35 20 2017 2018 2019 2920 2021 2922 2021 105 1 67 37 FISCAL YEAR 2022 162 1 Lower t Middle Keys 84 77 Upper I Ocean beef Keys. I Packet Pg. 3658 LLI LLI LLI g LLI 4-0 CL " �� lllllllu Q.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY SEPT 01, 2022 - SEPT 30, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins,phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NO CASES HEARD BEFORE THE SPECIAL MAGISTRATE. 0 CL NEW as CODE CASES OPENED 0 L.II ITV K11211 U tf IN1 JJ 1 JJ 1 JJJ JJ 1111 DCL 0 to 4 ILMui: 20 E IN SEPT, 2022 Packet Pg. 3660 TOTAL INSPECTIONS & ACTIVITIES 1-MI i--�G j E z 43 r0cplil::1-601� ININNIMM, 118 L 11 1�K Boom 68 W.A. 317 Gl--W no 61 w, 0 CL (D GAI'VIA INUMNEW 124 OJFIE. 97 0 SEP r, 2022 U 0 CL qb Sep 2022 0 Total Issued Permits,by Fiscal Year UTUG............................................................................................................... 10,000 9,000 7,,524 (D 8,000 ............... Yy St E 7,00O 6,()02 L) 6,00O 4,743 4,799 4,,792 5,371 4,739 5,000 4,00TO 3,00O 2,00O 1,000 0 , IN FY1 6-17,FY1 7-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. r*FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Packet Pg. 3661 January 2022 TOTAL NUMBER OF CASES WTH NIDTlCE OF WOLATION/1 1EARING (and Noflce of Volaflon) ENTMES 1100 830 851 728 60 16 594 686 664 59 640 4 77 30 3 7 on V" 1 30 200 0 CL or13 (D 2Df.,)P1 2DDO 2W 0 201 1 201 1 201?1 2014 20.15 20 6 2M 7 1 1 19 2 012 D 1102 I. 201'12 ."A" /9/ 6', 279 2)2 1.7..2 281 1911 /.1 69 3 .100 .17, .12 I`I0 v 50 zx, 2 K6 425 20r W5 f4K IF12 SFn 152 1 2 1 -A—C:wld Djt,-11 8.30 8 5 1 6 2 '.,D4 6&., L,5 61,,4 728 100 �71 FSi U tf 0 CL (D Vacation Rental Tot,alls by Fiscal Year -AS OF SEPTEMBIER 2022 Baised upom,NOV/140H Noted SIM Heading Month M,100�210211 sv�'Mmg 0 F—FY'IR Total Vacation Rental Totals IBy Fiscal Year (FYR) PYR TaW T,,043 upon l u`.� NIA Hc""ann"") L'into 20112 35 32'0 U 29 2013 :le 1 280 —6% (D 2914 34 0 2),6 E 20115 1 a1, 240 L) 2016 102 2 0 1:15 < 12011 256, G 3 5 291 0 120 [2021 80 35 36 34 2,022 40 8 16 0 10 uo fl-) t,'�0 dV4 f11, h'A44,11,JU a o''a o"uh,of ofh,w "u nvd'P''Po tw fm�v li, h4aa rh IdO;16� Packet Pg. 3662 Q.1.a 2021-2M FISCAL ITAR OCT NOV DEC PAN FEE U4RCH APAIL _\G.44' TUNF N.4' AUG SEPT TOTAL GKkN''D T©TAL VACATION IRIENT.4,L5 $9.251 $59 $5.525 $13.810 $3.523 $2.851 $2.560 $2.301 $12.775 $5.527 $8.766 $9.921 $76.764 C'OLLECTTONS $Si913 $44.538 $38,775 $44.778 $50.100 $32.621 $42.4T $63.659 $21.453 $137,979 $47.866 $A5.938 $680,495 $757 254 CUMULATIVE $65.154 $109•761 $154(161 $212b49 $.2 E6,272 $3CN1,744 $346,774 $417.134� $451.367 $594.973 $Ml1505 $757.264 20,21-20P22 ti-l5C'.All.Yl All A JOA(N1 � n m mom, 5q b. ..i ...N......, i�.a...,. .... xI N........ .....�.. ....... 1..,,.,.... ... 41 ....,. ........ ...,, o ............... d query CL V Poo CFC'.T ,tit?"�' DEC:. 7.i,N FEB :hIAR.C'.FI .4.E'k"�1�q. MAY lC._MT, 911 y AVO SEPT TOTAL 0R,3..`,D Cti'SC.C. V`kC 4 TION P:PNTALS y 9'14� i k$S $212514 $8,925 $11;iIs 520 7'? $1760e ss"421 �$1 !Sr $11. $„t;7;�;f °„ 4;00 W 99: � I'TkLLEC'TS4"➢215 .....5$4,'vu:uC... .. 5Tu�......�SSF(d,, . ...525,5,ik... ...5"@,a69 .....$£�.91rr......'5"1(1g ....5959$S �SN1"1 5v9,+.3 59S„7..4 55.G1,59? Si;&w$76 $1,95.17$ C'CS7wff4'S.A"Tq'l/S",. S'C14 f1'k4 'bGUT 5551;uG7 $535,7iI3 $618,5S S77 07 ',53171761 :S'9�17 71 51,�S03,10108 SLOW 31 %1,1.65,,337 SP R9�,$II:a2'..... ��e ,,.... y1;. U �pC/ 1u X x6� r .w rill,, 'r"J''IS H IFI-I Wil, "U,p,' @Ill] 'ruff 1,r,%'L ry e�1 ...... 0 019 2020 FISCAL ITAR OCT NOV DEG .IAN FEB VIARCP0 APRIL 'VIA Y SSE JULY AUG BEPT TOT_AL GPLX.M,,TOTAL 1YAGfi:P;4COd "" E2EIv'PA1.S S1I7.564 S5d4411 5ll7.SiI 5.',.77.94T3 52_lli4. 5321._574. 579.774. 52.li.02 SY li.74 517 li.' Sli9 ill' S9&.469 545.979 COLLECTIONS 57L412 523.350 573.319 549.969 SSI.013 524A39 S1.11392 SS,210 SLA15 S29_'.C95 562..275 555737 5501,ln 5971..034 (D �C'IAMLATIVE $195,016 $L74,773 $365,547 $43i,4'19 $519,576 $5 %nS8 $6464944 $,6764596 $40D,595 $147,"+,.007 $:929,2.29 $97'1,034 E ILaK 1, r... rX; Packet Pg. 3663 2019-2UN HKAL IIAR ocr Nov DEC iA-N FEB NIARCH AFRIL NAY JLNE July AUG SEPT I I-AL lrol.AL VACATM RENTALS S117 D64 S56 M7 517 555 520 M S2 144 531 3-14 359-14 321.502 Sll 724 51739.7 519.417 396463 S4153 F9 COLLECUONS S77 452 S23 3jo S73 319 S48,9169 S31 013 S24 13S 511582 SS 259 S1.1 1-15 S29 295 562.275 555.337 S971 034 CUl,M-ALTFVF V95,Mf 1274,;773 $3656�47 $435,4 9 $515,5715 $57MSS $64&944 $676,696 VW595 $747.207 $S29.329 197 034 2 H 9 U210 F IISC M I I AR L ...... ..... �C 'r TTI Hm.11 ........... 2018-2019FISCAL YEAR OCT NOV EEC I'' FEB I NLARCH -kFPJL ',LAY' JUKE YJL Y AUG SEPT TOTAL OR-A�'cl TOTAL VACATION 0 RE NT I AL S 5135.087 5113A6A1 581,1154 , , 521 DO, 581,111 5114,932 533 2 5169907 SU.S6s S 44.00' 5,7314 53UM 51.042,M C COLLEMONS 5114.730 MA39 56,550 SA6.750 SKIM S3,998 S22.175 S53,539 S24.9 4 S11 643 553.455 S42.712 5552.720 51.594128 (D CUNRIAENT 249H7 375M6 463616EillI16 6196,527 S I M5� 932-OI5; 905 tl37 NIS Nt",k V,C 4C I F R A""I Li '4@ ............ &Q,U 4, �j N 11P,7 d ."r,C F�710,7 CL 2 OQ'-20 18 FISCAL YEAR (D OCT N43V DEC IAN FEB 'lLARCH AFIUL I -,LAy gj.,«E YJL Y SEPT TUIAL RE N7 ALL S31,2011 S26 455 S27 NO, SMOR S5995n Sl 19 731 sr,59951 sn5,.-,7 S171,W AUGJS17728', SM2 12', Sl 230 262 COLLECTIONS 5. s5L91316 SISS'S66 sl.115� S4-,,778 S7,950 S9A 04� S4,75j S8.812 S6.759 51'7�292' SM58f, 553747�5 �j C1219JL-ATIIIT 9 3 170/mj 396,96D 39S,519 5,016�,246 —g2 �,279,s,;O LIS303;5 0 "16�m .- 2 2 017 20 18 T h AL 1 EAR ............. Al, E Packet Pg. 3664 �E 0 CL 21 0 2 u 1� 0 CL 21 0 2 u E Packet Pg. 3665