Item D5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JUNE 18. 2003
Division:
TDC
Bulk Item: Yes ~ No
Department:
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement Assigning rights of Agreement with
Charlotte Ambrogio for the Islamorada Fall Fly Bonefish Tournament on
September 16-19, 2003 over to Patrick L. Dorsy on behalf of the Islamorada
Invitational Fall Fly Bonefish Tournament.
ITEM BACKGROUND:
PREVIOUS REVELANT BOCC ACTION:
BOCC approved original Agreement at their meeting of October 16, 2002.
CONTRACT/AGREEMENT CHANGES:
Assignment of Contract to another entity
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $2.000
BUDGETED: Yes ~ No
COST TO COUNTY: $2.000/TOURIST PAY
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X- No
UNTPERMONTH_ Year
APPROVED BY: County Atty ~
agement X
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # ~ r-
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Patrick L Dorsy on behalf
OfIslamorada Inv. Fall
Fly Bonefish Tourn.
Contract #_
Effective Date:
Expiration Date:
10/16/2002
Contract Purpose/Description:
Approval of an Amendment to Agreement with Charlotte Ambrogio covering the
Islamorada Fall Fly Bonefish Tournament on September 16-19. 2003. assigning
Agreement over to Patrick L. Dorsy on behalf ofthe Islamorada Invitational Fall Fly
Bonefish Tournament in an amount not to exceed $2.000. Two Penny Fishing Umbrella
Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
6/18/03
Agenda Deadline: 6/3/03
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,000 Current Year Portion: $
Budgeted? Yesrg] No 0 Account Codes:
Grant: $ 115-75022-530340-T35F-430X-530480
County Match: $
- - - -
-----
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Changes
;?r~~yrr~ Needed
Division Director ~ > Y esO N~
Risk Management 51; -7/01 YesO NoG'"
O.M.B./Purchasing :*-f"3
County Attorney ~~ YesO NoGr'"
Date Out
S 2..1 lB
r/J7 (0)
S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this day of 2003,
between the Monroe County Board of County Commissioners, Charlotte Ambrogio and Patrick L. Dorsy,
on behalf of the Islamorada Invitational Fall Fly Bonefish Tournament.
WHEREAS, there was a contract entered into on October 16, 2002 between Monroe County
Board of County Commissioners and Charlotte Ambrogio covering the Islamorada Fall Fly Bonefish
Tournament on September 16-19, 2003 in an amount not to exceed $2,000 (Two Thousand Dollars) , and
WHEREAS, the name of the tournament has changed to Islamorada Invitational Fall Fly
Bonefish Tournament; and
WHEREAS, Charlotte Ambrogio wishes to assign the contract over to Patrick L Dorsy, on behalf of
the Islamorada Invitational Fall Fly Bonefish Tournament;
NOW THEREFORE, the above parties agree as follows:
1. The first paragraph of the contract shall read "This Agreement is made and entered into by and
between the Board of County Commissioners of Monroe County, Florida (hereinafter referred to as
the "County") and Patrick L. Dorsy, on behalf of the Islamorada Invitational Fall Fly Bonefish ?
Tournament. "
2. Section number 1 of the Agreement shall read as follows:
County shall pay a sum not to exceed $2,000 (Two Thousand) for promotion and related expenditures, as
described in the event budget; -attached hereto as Exhibit A, for production of the Islamorada Invitational
Fall Fly Bonefish Tournament on September 16-19, 2003. Payment will be made only after Event
Sponsor submits invoices and support documentation acceptable to the County's Finance Department.
.The advertising and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing the total
dollar amount and without requiring a written amendment to this agreement. The general non-allocated
section of an Umbrella event budget may be utilized for unforeseen permissible expenditures and for
those budget lines that may require additional funds. Monroe County's performance and obligation to pay
under this agreement is contingent upon an annual appropriation by the County.
3. All other provisions of the contract dated October 16, 2002, not inconsistent herewith shall remain
in full force & effect.
IN WITNESS WHEREOF,
above written.
the parties have set their hands and seal on the day and year first
Charlotte Ambrogio
Patrick L. Dorsy On Behalf of the Islamorada
Invitational Fall Fly Bonefish Tournament
(SEAL)
ATTEST: DANNYL.KOLHAGE,CLERK
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
Page 1 of 1
Pacini-Maxine
From: PatOorsy1 @aoLcom
Sent: Tuesday, May 20, 20034:24 PM
To: adminasst@f1a-keys.com
Cc: FishUmbrella@aoLcom
Subject: TOG Funding Agreement
Maxine:
Please draft the contract with the following party:
"Patrick L. Dorsy, on behalf of the Islamorada Invitational Fall Fly Bonefish Tournament."
Send to:
Pat Dorsy
7740 SW 104th Street, Suite 200
Miami, FL 33156
305/666-5588
This transmission is intended to be delivered to the named addressee(s} and may contain information that is confidential, proprietary, attorney work-product,
attorney-client privileged, or otherwise privileged. If this information is received in error or by anyone other than the named addressee(s}, the recipient should
immediately notifY the sender by email and by telephone and obtain instructions as to the disposal of the transmitted material. In no event shall this material be read,
used, copied, reproduced, stored, or retained by anyone other than the named addressee(s}, except with express consent of the sender or the named addressee(s}.
Thank you.
5/2012003
Page 1 of 1
Pacini-Maxine
From: FishUmbrella@aol.com
Sent: Wednesday, May 21, 2003 9:12 AM
To: AdminAsst@Fla-Keys.com
Subject: Fwd: TOG Funding Agreement
In a message dated 5/20/034:24:29 PM Eastern Daylight Time, PatDorsy1 writes:
Maxine:
Please draft the contract with the following party:
"Patrick L. Darsy, on behalf of the Islamorada Invitational Pall Ply Bonefish
Tournament."
Send to:
Pat Dorsy
7740 SW 104th Street, Suite 200
Miami, FL 33156
305/666-5588
5/21/2003
}Q 1((, f erA
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County")
and Charlotte Ambrogio. (Hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. County shall pay a sum not to exceed $2,000 (Two Thousand) for promotion and
related expenditures, as described in the event budget, attached hereto as Exhibit A, for
production of the Islamorada Fall Fly Bonefish Tournament on September 16-19, 2003.
Payment will be made only after Event Sponsor submits invoices and support documentation
acceptable to the County's Finance Department. The advertising and promotion budget for
County funding may be altered as to the individual line items, or components, within 10% of
the amount stated for that item or component, without increasing the total dollar amount and
without requiring a written amendment to this agreement. The general non-allocated section of
an Umbrella event budget may be utilized for unforeseen permissible expenditures and for
those budget lines that may require additional funds. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
County.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with said event.
Event sponsor fully understands that funding is obtained from tourist development taxes for
which the fiscal year ends September 30, 2003. Event sponsor also understands that the
funding process through which this contract was made available by County requires event
sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stability of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2003, all invoices and support documentation as required by the County's Finance
Department rules and policies. Event Sponsor shall not be reimbursed nor will Event
Sponsor's vendors be paid directly for any invoices received by the County after September
30, 2003, except that for events with promotional expenditures incurred between July 1 and
September 30, 2003, invoices must be submitted within ninety (90) days of the conclusion of
the event.
Islamorada Fall Fly Bonefish Tournament
Fishing Umbrella Funding FY 2003
1
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance
policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
10. LOQo: All promotional literature and advertising must display the "The Florida
Keys & Key West, Monroe County Tourist Development Council, Come as You Are",
Islamorada Fall Fly Bonefish Tournament
Fishing Umbrella Funding FY 2003
2
logo/trade mark adopted by the TDC and County on November, 2000 (as per attached). No
reimbursement or direct payment will be considered unless this logo/trade mark is utilized.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative, the day of .2002.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(CORPORATE SEAL)
Charlotte Ambrogio
Attest:
By.
Secretary
By
President
OR
Witness
Islamorada Fall Fly Bonefish Tournament
Fishing Umbrella Funding FY 2003
3
OS/22/2003 12:53
3052953663
CLERK OF COURT
PAGE 01/02
'-...J
\.....>
EXHIBIT "A"
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTs, INC.
OCTOBER 1, 2002 TO SE~TEMBER 30, 2003
---------------------------------------------------------
ISLAMORADA FALL BONEFISH TOURNAMENT
SEP. 16-19, 2003
DIRECT lIOUL , POSTAGE $ --0--
BRoCHURES, P08~ERS,
PROGRAMS, PATCHES $ 300.00
TROPHIES $ 600.00
PHOTO PROGRAM $ --0--
MEDIA lWVERTIsING $ --0--
T-SHIRTS, CAPS, JACKETS $ 800.00
*GENERAL NON-ALl.oCA'l'ED $ 300.00
$ 2,000
*GENERAL NON-ALLOCATED Is NOT TO EXCEED 15% OF THE:
TOURNAMEN'1'S TOTAL BUDGET.
.TOURNAMENTS O\N NOT EXCEED MORE THAN 30% OF THE
TOTAL BUDGET IN TROPHY LINE ITEM EXCEPT WlIEN
TOURNAMENTS GET SPECI-AL APPROVAL FROM FKFT, llic.
OS/22/2003 12:53
DAY 1
DAY 2
DAY :3
DAY 4
3052953663
CLERK OF CCURT
PAGE 02/02
'"--,,,
E1JIIBIT "B",
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL Y~ 2002-2003
-10(t{ f'1lO(q~'\RI~jO~T~~f\ lVc((r1q~
AM LINES IN WATER
--
~.~PM LINES OUT OF WATER
~:-.1rLPM :EVENING EVENT K{C~- off
. PM WEIGH-IN OVER
--
_____ _____PM OTHER EVENT
:1-:_PJlJ. LINES IN WATER
~:_____PM LINES OUT WATER .
~:'i.at> PM' EVENING EVENT
PM WEIGH-IN OVER
~:
1/4.. OTHER EVENT ..B~Li'K.~
~:_ AM LINES IN WATER
.3 :~PM LINES OUT WATER
-3-:-s"PM EVENING EVENT
PM WEIGH-IN OVER
~:~ OTHER EVENT I3rc-tj~S+
-, :_AM LINES IN WATER
~:~PM LINES OUT WATER
~~ :~PM EVENING EVENT
640: ID PM WEIGH-IN oVER~cds
5 ; ~ OTHER EVENT B reef t~
6