Item F3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
June 18, 2003
DMSION:
Public Works
MEETING DATE:
BULK ITEM: Yes
No x
DEPARTMENT:
Animal Control
AGENDA ITEM WORDING: Approval of renewal agreement with the Florida Keys Society for
the Prevention of Cruelty to Animals, Inc. for operation of the Key West Animal Shelter in
the amount of $333,102.00 per year (3% CPI increase of $9,702.00 over the current year's
contract of $323,400.00), and approval of Resolution transferring funds.
ITEM BACKGROUND: Per Section 31 of the contract, staff reviewed operations and
recommends renewal with contractor who has agreed to renewal and requested an increase
per the attached written justification.
PREVIOUS RELEVANT BOCC ACTION: On June 19, 2002, the Board awarded bids under a
split contract between the FKSPCA and SUFA. On May 21, 2003, the Board continued this
item to the June 18th meeting per the Contractor's request.
CONTRACT{AGREEMENT CHANGES: (1) renew term of contract for one additional year; (2)
amend Section 9 to increase contract amount by CPI of 3%; and (3) amend Section 11
concerning County vehicles assigned to the contractor.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $333,102.00
BUDGETED: Yes: No: x*
*Resolution transferring funds attached
COST TO COUNTY: same
SOURCE OF FUNDS: ad valorem
REVENUE GENERATED: Yes
'..
No x
APPROVED BY: County Atty.: .2- OMB{purch~si-'7 ~sk Ma~agement:
DMSION DIRECTOR APPROVAL: ~~
Dent Pierce
x
DOCUMENTATION: INCLUDED:
x TO FOLLOW:
NOT REQUIRED:
AGENDA ITEM #:
/T3
DISPosmON:
Mr. Dent Pierce
Director, Public Works Monroe County
1100 Simonton Street
Key West, FL 33040
~\~J
Dear Mr. Pierce,
The Florida Keys SPCA, Inc. requests a renewal of our contract beginning July 1, 2003 through
June 30, 2004.
We ask you to include the following:
a) The cesspits and septic fields at the County's animal shelter on Stock Island were finally
retired in February 2003. The new monthly expense of $300jmonth ($270 for sewer and $30
for electric to run the pump) needs to be added to our budget to cover the mandated
monthly sewer hookup costs. This expense has NOT been budgeted before, and was not
included in any previous bids or budget estimates.
b) Per our contract, a CPI increase of 3% of our budget. We consider offering medical benefits
to be a critical component of attracting and keeping valuable employees. We are facing
increases of our premiums from $2132jmonth to $3665jmonth, in spite of continuing with a
$2000 deductible: the CPI will help offset this increase. This one line item will more than
absorb the CPI and does not even address the other increases in. other insurance,~verage,
and increase costs of supplies, etc.
Thank you for your consideration.
~WYO~t(~
Gw n Hawtof, M.D.
President, Florida Keys SPCA, Inc.
Resolution No.
- 2003
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Momoe County,
Florida, to make budgeted transfers in the Momoe County Budget for the Fiscal Year
2003, therefore,
BE IT RESOL YED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Momoe County Budget for the Fiscal Year 2003 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990
Cost Center # 85500- Reserves 001
For the Amount: $1,800.00
To: 001-5620-21000-530340
Cost Center # 21000- Animal Shelters
Other Uses
Other Contractual
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Momoe County,
Florida, at a regular meeting of said Board held on the 21 st day of May AD 2003.
Mayor Spehar
Mayor Pro Tern Nelson
Commissioner McCoy
Commissioner Neugent
Commissioner Rice
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
'.
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By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Documentl 4/23/2003 Page 1
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
FLORIDA KEYS SOCIETY FOR THE
PREVENTION OF CRUELTY TO
ANIMALS. INC.
Contract #
Effective Date:
Expiration Date:
07/0112003
06/30/2004
Contract PurposelDescription:
ration of the Ke West Animal Shelter
Contract Manager:
4560
(Ext )
Public Works - #1
(Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract:
Budgeted? YesD No ~*
Grant: $
County Match: $
$333,102
*Resolution transferring funds
being prepared
Current Year Portion: $83,275.50
Account Codes: 001-21000-530340
Estimated Ongoing Costs: $ n/a /yr.
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(e.g., maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
2e
).- 03
~
Changes
Needed /
YesD No@"
YesD No~
YesD Noff
4/28/{}3 YesD No~
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
RENEWAL AGREEMENT
(Operation of Key West Animal Shelter)
This renewal agreement is made and entered into this day of
, 2003, between the BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY; FLORIDA, (County) and THE FLORIDA KEYS SOCIETY FOR THE
PREVENTION OF CRUELTY TO ANIMALS; INC. (Contractor) in order to renew that
certain agreement entered into on June 19, 2002, as follows:
1. In accordance with Section 4 - RENEWAL, this agreement is hereby
renewed for one additional year.
2. The term of this renewal agreement shall be for a twelve (12) month
period beginning July 1, 2003, and ending at 12:00 midnight on June 30,
2004.
3. Section 9 is amended to read as follows:
"9. PAYMENT: The total compensation to be paid to the Contractor in
consideration of its services under this Agreement shall be .$333,102.00 per
annum ($323,400.00 plus 3% CPI increase of $9,702.00). The County shall
pay the Contractor on a per month in arreors basis in an amount equal to
1/12 of the total cost of the contract, or $27,758.50 per month. The
Contractor shall provide a monthly invoice on the 1 st day of each month
to the Division of Public Works, and payment shall be made on or about
the 1 st day of the following month."
4. Section 11 is amended to read as follows:
"11. VEHICLES: The County hereby leases to the Contractor one (1)
County vehicle currently assigned to the Shelter identified as follows:
A 2003 Chevrolet AstrO Van (Unit No. 0910/081)
The Contractor shall be responsible for payment of all fuel, oil, and other
supplies necessary to operate said vehicles. In addition, the Contractor
shall be responsible for repairs to said vehicles and shall maintain them in
accordance with the maintenance schedule attached hereto as Exhibit
liB." The Contractor shall proVide receipts to the Director of Public Works or
his designee to document and verify that the required marntenance has
been performed. The County shall have the right to inspect the vehicles
at any reasonable time."
5. In all other respects, the original agreement between the parties dated
June 19,2002, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal,
the day and year first written above.
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
FLORIDA KEYS SOCIETY FOR THE
PREVENTION OF CRUELTY TO
ANIMALS, INC.
By:
President
'.
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BY
S ZANN~ 1,~TTON
Dl,.Ti' Ypf'1....-
AGREEMENT
for
OPERATION OF KEY WEST ANIMAL CONTROL
This agreement is entered into this 19th day of June. 2002, by and between the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, a political subdivision of the State
of Florida, (hereinafter called "County"), and the FLORIDA KEYS SOCIETY FOR THE PREVENTION
OF CRUELTY TO ANIMALS, INC., non-profit organization existing under the laws of the State of
Florida, (hereinafter called "Contractor");
WIT N E SSE T H:
The County hereby authorizes the Contractor to operate the Key West Control Shelter,
(hereinafter called "Shelter") located at 5230 College Road, Stock Island, and to provide complete
animal control and enforcement services from Mile Marker 0 through Mile Marker 16.7 (the West end
of the Harris Channel Bridge) including the City of Key West (hereinafter called "Service Area").
according to the following terms and conditions:
1. SCOPE OF SERVICES:
a. The Contractor will fully staff, operate and perform all functions of the Shelter, as further
identified in the training manual prepared by Contractor.
b. The Contractor shall secure, maintain and pay all applicable fees for any~permits and licenses
necessary to operate the Shelter.
c. The Contractor shall cooperate with the Monroe County Health Department and follow all local
and state laws, regulatlons and procedures, inCluding but not limited to F.A.C. 100-3.091, Procedures
for Control of Specific Communicable Diseases and Chapter 64816-29, Animal Control Shelter
Permits. Contractor shall strictly adhere to inoculation requirements for staff and volunteers.
d. The Contractor shall provide that all animal control officers complete the mandatory
certification program outlined by F.S. 828.27 (40 hours of training curriculum approved by the Florida
Animal Control Association); said training shall be completed on a timely basis after a 90-day
probationary period. The Contractor is to provide the Dire,ctor of, Public Works, or his designee, with
copies of the Animal Control Officer Training Program Certificates.
e. The Contractor will receive and properly confine all animals that are brought to the Shelter or
which become the responsibility of the Shelter. All animals in the custody of the Contractor shall have
a constant supply of fresh water and be fed a4diet appropriate for their species, breed, age and
physical condition.
f. The Contractor shall provide appropriate care for sick and injured animals in its custody and
shall obtain the services of a veterinarian who is licensed by and in good standing with the Board of
Veterinary Medical Examiners for the State of Florida for consultations and/or professional services.
g. The Contractor shall maintain the Shelter. including kennel area, cages and euthanasia room,
and all equipment in a clean, safe, and sanitary manner.
h. The Contractor shall provide the personnel and materials necessary to humanely euthanize all
animals designated for euthanasia by the supervisors or designees of the Shelter. The primary drug
to be utilized for euthanasia shall be sodium pentobarbital, a'nd the Contractor shall administer
euthanasia to those animals designated for destruction in a humane manner and consistent with state
and county laws and regulations. The Contractor's personnel who perform euthanasia will have
appropriate certificates attesting to the employee's authority to perform euthanasia, and copies of the
certificates will be forwarded to the Director of Public Works or his designee. .
i. The Contractor shall ensure that rabies inoculations will be given to all adopted and redeemed
animals as required by law.
j. The ,Contractor shall provide heartworm testing to all adoptable dogs, provide deworming to all
adoptable animals, and shall have a program in place for flea and tick control. Contractor shall
provide feline leukemia virus and feline infectious virus testing for all adoptable kittens and cats and
shall not adopt out any cat testing positive for either highly contagious disease.
k. The Contractor will provide an adoption service through the Shelter for the purpose of securing
suitable homes for adoptable animals. The Contractor shall follow appropriate criteria to insure that
each companion animal is given a suitable home through basic screening procedures that evaluate
both the animal to be released and the potential adopter in an effort to assure that the animals
adopted are being placed in long-term homes. The screening procedures shall be reviewed
periodically by the Director of Public Works or his designee as to form and practicality. All adoptable
animals will be available for inspection by the public during normal working hours.
I. The Contractor will issue license certificates for dogs as required by the Monroe County Code
and collect the established fees therefor. The Contractor will be responsible for determining that all
requirements have been satisfied by an applicant prior to issuing a license certificate and shall remit
all fees therefor to the County. These license certificates are separate from rabies certificates, which
must be provided for adopted animals.
2. ENFORCEMENT SERVICES:
The Contractor will provide complete animal control and enforcement services within the Service Area
described above, including, but not limited to:
A. Emergency services (24-hours per dayl7 -days a week) for Priority One calls which are:
1.
2.
3.
~.
5.
6.
7.
Injured animal;
Bite cases; person bit by any warm-blooded creature;
Animal bites to other animals;
Wild animal in home;
Dangerous dog investigations;
Animal cruelty investigations;.
Law enforcement requests.
B.
Patrolling service area on a regular and consistent basis;
C.
Picking up dogs that are running at-large;
D.
Picking up cats captured in cat traps;
Non-emergency animal pick up from residential homes during normal operating hours;
--1 E.
F.
Picking up dead animals along County or City rights-of-way and arrange for proper
disposal in accordance with all applicable laws, regulations and ordinances;
2
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G. Disposing of any animals that are euthanized or that expire while in the care, custody,
or control of the Contractor, in accordance with all applicable laws, regulations and
ordinances.
H. Investigating all reports of violation of local and state ordinances and regulations
relating to animal control and, when warranted by the facts, issue citations and/or
prosecute all persons charged with violation of said ordinances and regulations, which
includes representing Monroe County in court proceedings when required. Further,
upon termination of this agreement, the Contractor shall complete all cases originated
by Contractor including representing the County in court if necessary.
I. Complying with all applicable County ordinances and regulations as well as the laws of
the State of Florida.
3. TERM OF AGREEMENT: ,
This agreement shall be for a twelve (12) month period beginning Jutv 1. 2002. and ending at 12:00
midnight on June 30. 2003. The term of this agreement is renewable in accordance with Section 4.
4. RENEWAL:
The County shall have the option to renew this agreement after the first year, for two (2) additional
one-year periods. The contract amount agreed to herein may be adjusted annually in accordance
with the percentage change in the Consumer Price Index (CPI) for all urban consumers (CPI-U) for
the most recent 12 months available. ~
5. ASSIGNMENT:
The Contractor shall not assign nor subcontract its duties under this agreement without the prior
written approval of the County.
6. TERMINATION WITHOUT CAUSE:
The County may terminate this agreement without cause by providing the Contractor with written
notice of tennination at least sixty (60) days prior to the date of termination.
7 . TERMINATION WITH CAUSE:
The County may terminate this agreement for cause if the Contractor shall default in the performance
of any of its obligations under this agreement. Def~ult shall include the occurrence of anyone of the
following events and same is not corrected to tRe satisfaction of the County within fifteen (15) days
after the County provides the Contractor with written notice of said default:
a. Failure to provide food or water for animals in the custody of Contractor.
b. Failure to procure appropriate veterinary care for any sick or injured animal in the custody
of the Contractor.
c. Failure to administer euthanasia in a humane manner.
d. Failure to maintain the Shelter in a clean, safe and sanitary manner.
e. Breach of any other term, condition or requirement of this agreement.
3
8. UTILITIES:
The Contractor shall be responsible for payment of alf utility charges for the Shelter. All utility
accounts will be held in the Contractor's name.
9. PAYMENT:
The total compensation to be paid to the Contractor in consideration of its services under this
Agreement shall be $323.400.00 per annum. The County shall pay the Contractor on a per month in
arrears basis in an amount equal to 1/12 of the total cost of the contract, or $26.950 per month. The
Contractor shall provide a monthly invoice on the '1st day of each month to the Division of Public
Works, and payment shall be made on or about the 1st day of the following month.
10. FUNDING AVAILABILITY
In the event thaUunds are partially reduced or cannot be obtained or continued at a level sufficient to
allow for the purchase of the services contemplated, then the contract may be terminated immediately
at the option of the County upon written notice of termination being delivered' in person or by mail to
the Contractor. The County will not be obligated to pay for any services provided by the Contractor
after the Contractor has received written notice of immediate termination.
11. VEHICLES:
The County hereby leases to the Contractor two (2) County vehicles currently assigned to the Shelter
identified as follows: ~
1. A 1995 Ford F150 Pick Up Truck (Unit No. 0910/060); and
2. A 1995 Ford F150 Pick Up Truck (Unit No. 0910/061).
The Contractor shall be responsible for payment of all fuel, oil, and other supplies necessary to
operate said vehicles. In addition, the Contractor- shall be responsible for repairs to said vehicles and
shall maintain them in accordance with the maintenance schedule attached hereto as Exhibit "A." The
Contractor shall provide receipts to the Director of Public Works or his designee to document and
verify that the required maintenance has been performed. The County shall have the right to inspect
the vehicles at any reasonable time.
12. INSURANCE REQUIREMENTS:
The Contractor will provide insurance coverage as described in the Risk Management Policy and
Procedures Contract Administration Manual attach9d hereto and marked Exhibit "e."
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13. FEES AND REPORTS:
The Contractor shall collect and remit to the County all funds that are collected for fees, license
certificates, citations, penalties, adoptions, etc. In.this regard, the Contractor shall issue receipts and
keep appropriate records of all funds received and shall provide the Director of Public Works or his
designee with copies of daily cash reconciliation forms, daily bank deposit information and original
license certificates that are issue on a bi-weekly basis. All funds must be deposited into specific
Monroe County bank accounts, and all requests for waiver of any fines or fees bwed to the County
must be submitted in writing on the County-approved affidavit form to the Director of Public Works or
his deSignee, said affidavit form is attached hereto and marked Exhibit "C." The Contractor shall only
charge fees as outlined in Monroe County Resolution No. 496-2000, as same may be amended from
time to time; said Resolution is attached hereto and marked Exhibit "D." The Contractor shall not
4
charge any other fees for services at the Shelter unless authorized by the County to do so. Further,
the Contractor shall provide the Director of Public Works or his designee with copies of all bite reports
and citations that are issued on a bi-weekly basis as well.
14. DONATIONS:
The Contractor shall issue receipts and keep appropriate records of all donations received at the
Shelter by Contractor. Said donations shall be used by Contractor only for the benefit of shelter
animals or animals for which Contractor provides spay/neuter or other services, and shall notbe used
to defray or reduce County funding in the future. In the case of donations solicited by third parties on
behalf of the Contractor, the donating entity must make its financial records pertaining to the donated
funds available to representatives of the Contractor and the County during regular business hours
(Monday through Friday, 9:00 a.m. to 5:00 p.m., excluding holidays) in order to insure that all monies
collected on behalf of the Contractor, minus an amount not to exceed 5% of the total collected for
administrative expenses, are in fact donated to the Contractor for the benefit of shelter animals. If a
prospective donating entity is unwilling or unable to comply with the foregoing requirement, then the
Contractor may not accept any donations from that entity.
15. FACILITIES AND EQUIPMENT:
The Contractor hereby accepts the Shelter facilities and equipment in "as is" condition, and the
Contractor shall allow the. County to inspect said facilities and equipment at any reasonable time. In
addition, all operating supplies and any additional equipment such as catch-all sticks, cages and the
like shall be the responsibility of the Contractor.
16. INVENTORY:
Prior to commencement of the service contemplated herein, the County shall perform an inventory of
all supplies, materials, medicines and equipment at the Shelter and the inventory list prepared
therefrom shall be signed by both parties hereto.
17. MAl NTENANCE:
The Contractor shall maintain and be responsible for the costs of repairs to the Shelter buildings,
grounds, and equipment in order to keep same in proper working condition. Prior to commencement
of repairs, the County must be notified, in writing, of repairs estimated to cost over $1,000.00. If such
repairs are approved by the County, the Contractor shall pay the first $1,000.00 of cost regardless of
the total cost of said repairs.
18. IMPROVEMENTS OR MODIFCATIONS TO.FACILlTIES:
..
No improvements or modifications may be made to the Shelter, appurtenances, or surrounding
property without the prior written approval of the County.
19. HOURS OF OPERATIONS:
At a minimum, the Shelter shall be open to the public from 10:00 a.m. to 6:00 p.m., Eastern Time,
Monday through Friday, and from 10:00 a.m. to 2:00 p.m., Eastern time, on Saturdays. Hours of
operation may be adjusted only upon mutual written consent of the County and the Contractor.
5
20. INDEPENDENT CONTRACTOR:
At all times and for all purposes, the Contractor, its agents and employees are strictly considered to
be independent contractors in their performance of the work contemplated hereunder. As such, the
Contractor, its agents and employees shall not be entitled to any of the benefits, rights or privileges of
County employees.
21. HURRICANE OR OTHER NA rURAL DISASTER:
In the event of a hurricane or other natural disaster, the Contractor shall make its best efforts to
properly house and care for all animals. In this regard, the Contractor shall designate at least three
(3) employees who will be able to remain in the County to care for the animals during and after the
disaster, and the Contractor will supply those employees' names, addresses and telephone numbers
to the County Administrator who may, at his discretion, require the Contractor to have the listed
employees remain in the County during and after a Category 1, 2 or 3 Hurricane or natural disaster.
22. FUNDRAISING:
The Contractor may use the Shelter for fundraising or for selling merchandise after its items have
been reviewed and approved by the Director of Public Works or his designee. Requests for events
shall be requested by the Contractor in writing and approved by the County Administrator in writing.
Funds raised by the Contractor from fundraising or events at the Shelter shall only be used to benefit
the shelter animals or animals for which Contractor provides spay/neuter or other services, and shall
not be used to defray or reduce County ,funding in the future.
:-
23. NON-DISCRIMINATION:
The Contractor shall not discriminate against any person on the basis of race, creed, color, national
origin, sex or sexual orientation, age, physical handicap, or any other characteristic or aspect which is
not job related when recruiting, hiring, promoting, terminating or any other area affecting employment
under this agreement. At all times, the Contractor shall comply with all applicable laws and
regulations with regard to employing the most qualified person{s) for positions under this agreement.
Additionalfy, the Contractor shall not discriminate against any person on the basis of race, creed,
color, national origin, sex or sexual orientation, age, physical handicap, financial status or any other
characteristic or aspect in regard to providing services hereunder.
24. INSPECTION OF BOOKS AND FACILITIES/AUDIT/ACCOUNTING:
The Contractor shall maintain the financial records in accordance with generally accepted accounting
principles, and allow the County to inspect its bo€>ks' and records and the shelter facilities at any
reasonable time. In addition, the Contractor shall, at its expense, provide the County with an annual
audit prepared by an independent Certified Public Accountant. Contractor shall retain all records
pertaining to this agreement for a period of three years after tenn expires.
25. MEDICAL RESEARCH:
In no event shall any animals under the care, custody, or control of the Contractor be given, bartered
or sold to any medical research company.
26. CA T/RACCOON TRAPS:
The County hereby leases its cat/raccoon traps to the Contractor for the Contractor to rent to the
public llpon payment of a deposit fee. All deposit fees collected by Contractor shall be returned to the
6
renter upon return of the trap or, if the trap is not returned to Contractor, the deposit fee will be
retained by the Contractor in order to purchase replacement traps. At the end of this agreement, the
Contractor will return the same number of cat/raccoon traps to the County as the County had provided
at the beginning of this agreement. Nothing herein shall preclude Contractor from purchasing and
renting its own cat and raccoon traps.
27. PUBLIC ENTITY CRIME STATEMENT:
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for construction or repair of a public building or public
work, may not submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list. (CATEGORY TWO: $15,000.00).
28. NOTICE:
Any notice required or permitted under this agreement shall be in writing and hand-delivered or
mailed, postage prepaid, by certified mail, return receipt requested, to the other party as follows:
FOR COUNTY:
FOR CONTRACTOR:
Dent Pierce, Director
Monroe County Public Works
1100 Simonton Street
Key West, Florida 33040
Gwen Hawtof, M. D,,~President
Florida Keys Society for the
Prevention of Cruelty to Animals, Inc.
1901 South Roosevelt Blvd., 403N
Key West, Florida 33040
29. CONSENT TO JURISDICTION:
This agreement shall be construed by and governed under the laws of the State of Florida and venue
for any action arising under this agreement shall be in Monroe County, Florida.
30. AUTHORIZED SIGNATORY:
The Signatory for the Contractor, below, certifies and warrants that:
(a) The Contractor's name in this agreement iSjts full name as designated in its corporate charter.
..
(b) He or she is empowered to act and contract for Contractor.
(c) This agreement has been approved by the Contractor's Board of Directors.
Further, Contractor shall, upon execution of this agreement, provide proof of incorporation and a list of
its Board of Directors.
31. CONTRACT REVIEW:
After nine (9) months of initial service, about April 1, 2003, County staff, as designated by the Public
Works Director, will review and evaluate Contractor's performance to determine if the services
hereunder are being adequately provided under a split system, and to recommend to the County
7
Commission whether the contract should be continued for another year in accordance with the
County's renewal option listed in Section 4. Upon reasonable request, Contractor shall allow County
staff to access records, operations, and the Shelter premises in order to facilitate this review and
evaluation. Contractor shall respond to any questions by County about the services being provided.
32. ENTIRE AGREEMENT:
s the entire agreement between the County and the Contractor for the
Any amendments or revisions to this agreement must be in writing and
r as this agreement.
F, the parties hereto have set their hands and seals on the day first
(SEAL) < ff
Attest: DANNY .
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUN J FLORIDA
BY:~.c~~
Deputy Clerk
By:
FLORIDA KEYS SOCIETY FOR THE
PREY N OF CRUEL TV TO ANIMALS, INC.
By:
!I
eArE ....
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8
IFAX
I Date
6/16/03
I Number of pages including cover sheet 6
TO: soee
Danny Kolhage
FROM: The Office of
James L. Roberts
Monroe County Administrator
5100 College Road
Room 212, Wing II, PSB
Key West, FI. 33040
Phone
Fax Phone
I CC:
Phone
Fax #
305-292-4544
REMARKS:
o Urgent
o For your review 0 Reply ASAP
o Please Comment
Enclosed please find additional documentation for agenda item F3, 6/18/03 BOCC
meeting.
DEBBIE FREDERICK
AIDE TO THE COUNTY ADMINISTRATOR
1 . d
'\7'\7S'\7- ~6~ - sm;
UIWp~ oJ s~~aqo~ I sawer
dE~:~1 EO 91 unr
June 14, 2003
Mr. James Roberts
Monroe County Administrator
1100 Simonton Street
Key West, FL 33040
Dear Mr. Roberts,
The Florida Keys SPCA has looked critically at next year's budget. We certainly realize and appreciate Monroe
County's fiscal constraint. Nonetheless, certain items need to be addressed.
1. The 60/40-budget split between FKSPCA and SUFA: We agreed to the split that in the "spirit of
cooperation" you asked from us one year ago. As the County statistics bear out, the FKSPCA is bearing the
greatest burden of animal sheltering and responding to calls for service. We are accepting animals from
outside our service area (i.e. SUFA's service area). The reality is the FKSPCA is handling more than 70% of
the workload while receiving 60% of the funding. This inequity needs to be rectifred, with a budget
adjustment of $53,900. (See enclosed figures)
2. The sewer project is nearly complete. The FKSPCA has been paying the monthly bill since February 2003
in the amount of N$300/month. This Is a budget item that never existed before now. The County mandated
the hookup, and the retiring of the cesspits. The County needs to fund this item beginning with the 2003-
2004 budget in the amount of $3600.
3. The FKSPCA ;s mandated by our contract to enforce County Ordinances and, as part of that mandate,
we write citations, pursue animal cruelty and abuse cases, etc. A County judge has advised us that we
cannot represent ourselves in court and must have legal counsel present. We have never budgeted for legal
fees. Rather than ask for an addition to our budget for legal fees, we ask the County Commission to allow
the County Attorney's office to continue to assist the animal shelters With any animal enforcement cases in
which county ordinances or state statutes have been violated. Without some type of support, the animal
shelters will find themselves unable to pursue inhumane animal cases due to lack of funds. Since these are
the County's ordinances being enforced, it is prudent and cost effective to enlist the County Attorney's
assistance in these cases; our status as independent contractor should not make any of the animal shelters
ineligible for legal assistance when we are, in fact, conducting County business.
4. The 3% CPI increase is necessary to help offset the cost of increased expenses such as our employee
health insurance which has increased 33%, even with a $2000 deductible. We consider this benefit essential
to attracting and retaining good employees, as well as being morally correct and we know the County feels
the same way. In addition, our Workman's Compensation insurance increases 25% for the new contract
year.
5. We ask the County to reinstate the County's previous policy of allowing the Key West Shelter Director
to live on the adjoining property south of the Animal Shelter.
The FKSPCA takes great pride in the quality of animal care and high level of service provided to the citizens
of Monroe County these last 4 years. We require your support and funding of the above items to continue to
provide that superior level of dedication and service.
(~~~-e UIYYO~\~?
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w Hawtof, M.D.
President, Florida Keys SPCA, Inc.
cc: Mr. Dent Pierce
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FLORIDA KEYS SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS, INC.
Mail: 1901 S. Roosevelt Boulevard, 408N, Key West, FL 33040
Email: keysspca@aol.com
Web: www.fkspca.org
Shelter: 5230 College Road, Stock Island
Phone: 305-294-4857 Fax: 305-294-1331
Spay/Neuter Clinic Phone / Fax: 305-292M1091
June 13 I 2003
Shelter Comparisons
(All data from County statistics
July through March 2003)
(First line in each table depicts actual distribution of County funds. Second line
depicts numbers of animals taken in by the shelters. Third line depicts
distribution of funds based on work load, Le., number of animals taken in.)
-~--- --- ~--
Total County FKSPCA SUFA HACC
$749,608 11000/0 ~~H'_'_._ ...... ~,_.~_
$323,400 43% $215,600 29% $210,608 28%
2,809 animals in 1,329 47.3Ok 525 18.7% 955 33.9%
$749,6081100% $354,564 47.3% $140,176 18.7%) $254,117 33.9%
FKSPCA/SUFA _.
FKSPCA SUFA
$539,000 1100%' $323,400 60% $215,600 40%
-
1,854 animals in 1,329 71.6Ok 525 28.3%
$539,000 1100010 $390,775 71.6% $152,537 28.3%
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