Item M13
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6-18-03
Division: Growth ManaQement
Bulk Item: Yes C8l No D
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors, Inc. for the replacement/upgrading of
the regulatory marker system at Key Colony Beach.
ITEM BACKGROUND: Three Marine Contractors contacted for quotes. One response
received, American Underwater Contractors @ $13,840.00.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
COST TO COUNTY: Staff Time Onlv
BUDGETED: Yes C8l No D
FUNDING SOURCE: BIF
TOTAL COST: $13,840.00
REVENUE PRODUCING: Yes D No C8l AMOUNT PER: MO $ YR $
APPROVED BY: COUNTY A TTYC8l OM 7P
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED C8l
DISPOSITION:
AGENDA ITEM #:
/1?~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: American Underwater Contract #
Contractors, Inc. Effective Date:
Expiration Date:
Contract Purpose/Description:
ReDlacement/Up~radin~ of regulatory marker system at
Kev Colony Beach.
Contract Manager: Kim McGee 3911 Marine Resources~arine
(Name) (Ext. ) (Department/St~ #)
Projects Section
for BOCC meeting on 6/18/03 Agenda Deadline: 6/3/03
CONTRACT COSTS
Current Year Portion: $ 13 ,840.00
157 _ 62603. 530 _ 340 -
Total Dollar Value of Contract: $ 13,840.00
Budgeted? Yes[!] No 0 Account Codes:
Grant: $ BIF
County Match: $ N/A
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/ A /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
9ate In Needed /I
Division Director G,tl/j I' YesD NoEl' ~
Risk Management Sg1/03 YesD NoU?'"
O.M.B.lPurchasing 61~~l0 YesD No[J/
County Attorney .5>/2 S/t} YesD N;RJ
Comments:
OMS Form Revised 2/27/01 Mep #2
Date Out
~- 27-01
County of Monroe
Deoartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
Board of Countv Commissioners
Mayor Dixie Spehar. Dist. I
Mayor Pro Tern Murray Nelson. Dist. 5
Comm. Charles "Sonny" McCoy, Dist. 3
Comm. George Neugent. Dist. 2
Comm. David Rice. Dist. 4
May 8, 2003
To:
From:
Re:
Kim McGee, Marine Projects Coordinator
Richard Jones, Marine Resources Planner
Replacement of regulatory buoys at Key Colony Beach
The Department of Marine Resources is working with the City of Key Colony Beach with the
replacement/upgrading of their regulatory marker system. We are assisting with both the design
and funding of the new regulatory system.
Please send out the attached Scope of Work to obtain bids from qualified contractors for this
project.
.
OS/20/2003 12:32
551-575-4551
AMER I CAN UC
PAGE 01
AMERICAN UNDERWATER CONTRACTORS, INC.
102 SUN nsa lANE JUPITER, FL 330177
PH: 561-575-5531 FAX: S61-57~1
EmaB:AUCr~c:-.
May 20, 2003
Mrs. Kim McGee
Marine Projects Coordinator
Monroe County Marine Resources
50503 College Road
Room 201, Dept Of Juvmlc Justice
Key West, FL 33040
Ph: 305-295-3911
Fx: 305-295-3917
RE: Bid For Regulatory Marker Installation-Key Colonly Beach
Dear Kim:
As per your fax dated May 12. 2003, American Underwater Contractors. Inc. can
complete all work required for the installation ofReguJatory Markers at Key Colony
Beach for a lump sum price of$13.840.00 (Thirteen thousand, eight hundred and forty
dollars)
Thank you for the opportunity to bid this job.
Best Regards,
~ft~
David Foster
President.
American Underwater Contractors, Inc.
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CONTRACT AGREEMENT
AGREEMENT, MADE THIS
day of
2003, by and
between, American Underwater Contractors. Inc. (" Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the equipment and materials for the removal and
disposal of existing buoys, ground tackle, concrete anchor piles, and the installation of 17
collared buoys, downlines and embedment anchors according to the Scope of Work/ Map
attached as Exhibit A and Specifications attached as Exhibit B.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by July 31, 2003.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project and the intent and the requirements of the Scope
of Work and Specifications attached as Exhibit A & B.
4. The Board shall pay the Contractor the total sum of$ 13.840.00 for the work
listed in Exhibit A of this Contract. Monroe County's performance and obligation to pay
under this contract is contingent upon an annual appropriation by the Board of County
Commissioners. Payment shall be upon completion by the Contractor and review and
approval of the close out documentation by the Marine Projects Coordinator.
5. The attached Scope of Work, Map, and Specifications together with this
Agreement, form the Contract. They are fully a part of this Contract as if repeated herein
verbatim.
6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his/ her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed \vork.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X' on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on forms WC 1, WCJA,
GLl, VLl, & WLI. All policies must list Monroe County as additional insured with the
exception of the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also. in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee.
commission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
follo\ving a conviction for public entity crinle may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work. may
not submit bids on leases real property to a public entity, may not be awarded or perfoffil
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year ftrst written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Dcputy Clerk
BY:
Mayor/Chairman
BY:
W'tIlCS'!R
WItness:
::S~~ r,,~Co~,I~
-
Title:j)W?SldeJ
B
ROBERT. LFt.=
DATE s-- 2, -r".3
-,
EXHIBIT A
Scope of Work
For Regulatory Marker Installations at Key Colony Beach
The existing regulatory buoy system for the City of Key Colony Beach is being replaced and
upgraded (see attached Location Sheet for more detailed, information). The work to be
performed shall include the following:
1) Removal and proper disposal of existing buoys, ground tackle and concrete anchor piles.
2) Installation of 17 collared buoys, downlines, and embedment anchors.
Language and symbols on buoys shall appear as follows:
IDLE SPEED
"-
~-
{ 1
~ "
""I .-;~i
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NO WAKE
PERMIT NO. 95-132 CITY ORD. 298-1995
The awarded contractor shall provide all materials and hardware for the above described
installations.
Contractors should refer to the attached Monroe County marker specifications sheets for more
detailed information regarding specifications and installation of collared buoys. Contractors
must be experienced in the installation of embedment anchor systems. Contractors must
coordinate the installations with Richard Jones, Marine Resources Planner (305 289-2805), to
ensure that all work is performed satisfactorily.
Location Sheet
for
Key Colony Beach Regulatory Markers
Key Colony Beach has proposed buoy replacement for their (originally) 17 regulatory buoys.
Most of the 17 proposed locations are in the same location as the existing buoys. Some of the 17
(existing) buoys are currently missing. The existing buoys are said to be attached to concrete
piles by chain. Buoy locations are mostly in 10-20' of water.
The awarded contractor will remove and properly dispose of all existing buoys and ground
tackle, including the concrete piles (where found). All replacement buoys, attachment lines and
anchors will meet current County specifications. Collared buoys will be installed in the
following locations (also indicated on attached color GIS map):
Buoy # Latitude Longitude Depth (ft) *
1 24043' 37.2" 81001' 38.4" 15
2 24043' 34.9" 81001' 42.6" 21
3 24043' 31.5" 81001' 44.9" 17
4 240 43' 27.5" 81001' 47.6" 14
5 24043' 22.0" 81001' 49.6" 15
6 24043' 14.6" 810 01 ' 47.3" 24
7 24043' 08.6" 81001' 41.1" 15
8 24043' 01. 7" 81001' 32.4" 16
9 24042' 57.2" 81001' 25.9" 19
10 24042' 57.8" 81001' 23.4" 14
11 24042' 59.9" 81001'17.4" 11
12 24043' 01.6" 810 01' 12.7" 11
13 24043' 05.3" 81001' 02.2" 13
14 24043' 08.6" 81000' 54.6" 12
15 240 43' 11.1" 81000' 49.9" 12
16 24043' 13.2" 81000' 46.4" 12
17 24043' 16.5" 81000' 41.8" 11
* depths are approximate
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