Item S9
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
June 18. 2003
Division: County Administrator
Bulk Item: Yes _ No
x
Department: County Administrator
AGENDA ITEM WORDING: Approval to proceed with due diligence for the purchase of six (6)
lots on Cudjoe Key for the site of a Lower Keys government services building.
ITEM BACKGROUND: This site will be utilized to relocate Growth Management from Marathon
thus possibly allowing that space to house a dedicated EOC. Monroe County was offered this
property to lease or purchase. Further research on the property involving Growth Management,
Land Authority and Public Works was done to determine the feasibility of utilizing the property. It
has been determined that this property would serve Monroe County's need for a site for
unincorporated services center and the office space required to meet the needs of Growth
Management and a satellite office for Engineering and other related activities. The property would
be purchased with 304 funds allocated to expand the Cudjoe Substation. The construction of this
new facility is proposed utilizing the remaining funds identified previously in addition to the 304
funds allocated in future years for a dedicated EOC. Due diligence will include an appraisal to
determine value.
PREVIOUS RELEVANT BOCC ACTION: At the December 18th, 2002, BOCC Meeting, a
discussion concerning this property was held and direction was given to proceed.
CONTRACT/AGREEMENT CHANGES:. N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: Cost of due diliaence.
BUDGETED: Yes ~ NO
304-26001-560620-CP0002
COST TO COUNTY: Cost of due diliaence.
SOURCE OF FUNDS: Infrastructure sales tax
REVENUE PRODUCING: YES_ NO-1L AMOUNT PER MONTH
YEAR
APPROVED BY: County Atty. OMB/Purchasing_
~L,
James Roberts, County Administrator
Risk Management
Item Prepared By:
DOCUMENTATION: Included -L To follow
Not required
DISPOSITION:
AGENDA ITEM # V 7'
/
FROM STEPHANIE COFFER
FAX NO.
May. 30 2003 02:36PM P2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, December 18, 2002
Marathon, Florida
A Regular Meeting of the Monroe County Board of County Commissioners
convened at 9:00 A.M., on the above date at the Marathon Government Center. Present
and answering to roll can were Commissioner Charles "Sonny" McCoy~ COmmissioner
Murray Nelson, COmmissioner George Neugent, Commissioner David P. Rice, and
Mayor Dixie Spehar. Also present were Danny L. Kolhage, Clerk; Isabel C. DeSantis,
Deputy Clerk; James Roberts, County Administrator; James Hendrick, County Attorney;
County Staff, members of the press and radio; and the general public.
All stood for the Invocation and Pledge of Allegiance.
ADDITIONS, CORRECTIONS, DELETIONS
Motion was made by Commissioner Neugent and seconded by Commissioner
Nelson granting approval of the Additions, Corrections, and Deletions to the Agenda.
Motion carried unanimously.
PRESENTATION OF AWARDS
Presentation of an Appreciation Plaque to Alice Skinger, upon her retirement,
after over twenty years of service as Chairman of the Monroe County Public Library
Ad visory Board.
Mayor's Proclamation proclaiming December 21,2002 as National Homeless
Persons Memorial Day (to remember those homeless persons, who have died on OUf
nation's streets or shelters as a result ofhypothemlia, poverty, accidents, murders, AIDS,
TB and etc.).
James Roberts, County Administrator announced that he had received
communication fTom Congresswoman Ros-Lchtiten's office concerning a meeting that is
scheduled for Friday, December 20,2002 at 11:00 A.M. at Hawk's Cay Resort in
Marathon concerning wastewater funding. COJnmissioner Yvonne Harper from the City
of Layton and as their appointee to the Wastewater Task Force addressed the Board.
After discussion, Mayor Spehar called for a Special Meeting for Friday, December 20,
2002 at 11 :00 A.M_ at Hawk's Cay Resort in Marathon.
BULK APPROVALS
FROM STEPHANIE COFFER
FAX NO.
May. 30 2003 02:37PM P3
RESOLUTION NO. 588-2002
Said Resolution is incorporated herein by reference.
Motion carried unanimously, with Commissioner Rice abstaining.
DMSION OF PUBLIC WORKS
~
Mr. Roberts and County Engineer Dave Koppel addressed the Board concerning
property
on Cudjoe Key for emergency response services and office space. Property on US 1 at
Sarcama Drive on Cudjoe Key is available for lease or purchase. The developer is
willing to design and/or build whatever facility the County needs. Currently the County
needs a fire facility and office space for Growth Management If we pursue this, the
following will happen: 1) Fire Station will be constructed at this location instead of
Cudjoc Gardens; 2) EMS Station will be moved to new location from Cudjoe Gardens; 3)
SheriffwiII get vacated EMS space at Cudjoe Gardens; 4) Growth Management will
relocate stafffrom Marathon and Key West to this location to better serve lower keys; 5)
Second Floor of Marathon Government Center currently occupied by Growth
Management will be vacated and available for conversion into a dedicated EOC. After
dlscussion, motion was made by Commissioner Nelson and seconded by Commissioner
Neugent to proceed with the matter. Motion carried unanimously.
AIRPORTS
Public Safety Director, Reggie Paros reported to the Board concerning status of
the Florida Keys Marathon Airport's 139 limited certification. Mr. Paras also discussed
general airport activities including capital improvement projects; apron expansions; 32 t-
hangars; sheriff's hangar construction to begin in January; a fuel tank for Jet A fuel;
relocating of 4 shade hangars; award of contract for the landscaping and improvements to
the frontage road, and special events.
Commissioner Neugent discLL')sed skydiving events at the Florida Keys Marathon
Airport.
Key W cst Airport Manager Peter Horton updated the Board concerning the Cuban
aircraH that landed at the airport illegally on November 11,2002, and discussed the
placing of a lien on the aircraft to cover security costs. After discll.'ision, motion was
made by Commissioner McCoy and seconded by Conunissioner Nelson aulhorizing the
placement of a lien on the aircraft to cover the costs of guarding the plane. Motion
carried unanimously.
Commissioner McCoy requested status of the runway safety areas at the Key
West International airport. Mr. Horton addressed the Board.
Michael L'Engle Thompson, AICP, Senior AiIport Planner, representing URS
Corporation made a presentation of the document entitled Florida Keys Marathon
FROM STEPHANIE COFFER
FAX NO.
Ma~. 30 2003 02:37PM P4
MEMORANDUM
TO: Stephanie Coffer, Construction Manager
FROM: Timothy 1. McGarry
Director, Growth Management Division
DATE: November 19, 2002
SUBJECT: Relocation of Growth Management Division Staff to
Lower Keys Service Center
The Division intends to relocate all 7 Code Enforcement Department personnel from the
Gato Building, and I Building Department employee from Stock Island [the other
existing position will be eliminated). The Division will also relocate 5 Planning and
Enviromnental Resources Department personnel and 7 Building Department personnel
from Marathon to the new Lower Keys office. The 1 Marine Resources Department
employee in Stock Island will be moved to the Gato Building or could be relocated to the
new Lower Keys Office Building.
The Growth Management Division would need approximately 5,000 of office space to
accommodate at least 20 employees and provide sufficient space for all files and records;
copying, printing, and computer equipment; a functional waiting area. for customers; a
small conference; and at one unassigned vacant office. The extra office will be used by
Division personnel visiting from Marathon. [fhese estimates do not include consideration
of a large public or community meeting room.]
The Division believes that sufficient space can be made available in the Marathon
Government Center to allow all rem9.ining staff on the second floor to be relocated to
offices downstairs, which could free up this area for a dedicated EOC.
Should you need. any further information, please call me.
FROM : STEPHANIE COFFER
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FAX NO.
M 3~ 2003 02:38PM PS
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Contracting
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AtteDtioD: Mark ROlth
From: Doug BeD
As per our telepboDe conversation, I have put together fIOlIle figures aad different
cfDereoll1 Ob tbe properties OD Sacarma Drive.
1.) Purchase all fifteen loa wftb edafmg 2100 square toot structure with .ctive
bllilclilll permits and plus fol' 11,200 aquan foot om~ building.
Price, One _mion three hundred thousand. (51,300,000)
~ 2.) PaRhae lot lIumber 1,2,5,7.9, aad 11 with permits alld ~"DS (~r l!~_OO
sqaare foot Itl'acture. Price, Eight hundred tl1oul11ud.(S800,OOO)
3.) PlIrehue lot number 1;1.,5,7,' and 11 pel'lllit and CODStruct 81 per plans
11,200 square foot oftIce bulJdllJg.
Appro~Dlate COll&trudiOD" cost are 5130.00 dollars per square
Coot. Priee, Two million two huadre(l aDd ftfty six thOll_ad. (52,256,000)
Mark, as we discussed we espeet to reeei\'e the buDding permits with in the next
two week&.. Sbortly there after we wiD be puttillg the property up for sale,
if YOII are Interested pale let me bow A.S.A.P
Tha.k You
DOlle B~II
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DOUG BELL AND RUDY IRAUSE
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FROM : STEPHANIE COFFER
FAX NO.
30 2003 02:39PM P7
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NOTE:
REMAINS OF BUILDINGS EXIST ON LOrs: S,~,7,S,9, AND 10- CONCRETE
SLAB EXIST ON LOTS 1 AND 2 CONCR~TE BINS EXIST ON Lor 4.
ALL OTHER LOTS VACANT.
NO BUI~DINCS OR CONCRETE LOCATED BY THIS SURVEY.
NO STAlES WiRE SET ON INDIVIDUAL LOT CORNERS.
8EA RING BASIS:
THE WEST TANGENT OF THE CURVE BEARS S7t 20'W.
,Co
DESCRIPT~ON
LOTS 1,2,3.4,5,6,7.8,9,10,11 12 14 16 AND IS S C
TO THE PLAT THEREOF AS RtCORDED'IN'PLAT BOD~ . A ARM! BAY, ACCORDING
PU~LIC RECORDS OF MONROE COUNTY, FLORIDA. '. PAGE 128, OF THE
SURVEY FOR:
DOUG BELL AND RUDY KRAVS~