Item W1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 18 June 2003
Division:
Growth Management
Bulk Item: Yes No -L
Department:
Marine Resources
AGENDA ITEM WORDING:
Update briefing on wastewater management projects and issues.
ITEM BACKGROUND:
The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide
briefmg updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In
addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater
Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been
asked to attend the meeting and to provide the Commission with further updates on their projects as necessary.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
NA
TOTAL COST:
NA
BUDGETED: Yes
No
COST TO COUNTY:
NA
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No -L AMOUNT Per Month
Year
APPROVED BY: County Atty NA
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included 1- To Follow
DISPOSITION:
AGENDA ITEM NO.:
~/
BC030620
06/02/03 11 :40 AM
Memorandum
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Voice: (305) 289 2507
FAX: (305) 289 2536
Email: garrett-george(a!monroecountv-fl.com
Board of County Commissioners
Mayor Dixie Spehar, Dist. I
Mayor Pro Tern Murray Nelson, Dist. 5
Commissioner George Neugent, Dist. 2
Commissioner Charles "Sonny" McCoy, Dist. 3
Commissioner David Rice. Dist. 4
DATE:
5 June, 2003
TO:
Board of County Commissioners
James L. Roberts, County Administrator i~!J1.-
Staff Update Report (# 06-03) on Wastew er ~aster Plan Implementation
Issues
FROM:
SUBJECT:
The staff report has been revised slightly to make the document easier to read. Subject matter
has now been provided with a brief "background" statement followed by "update" information.
The updates will be current to the month since the last BOCC meeting and monthly staff report.
Achievements, since they are beginning to add up, have been moved to the end of the staff report
as, Attachment 3.
The staff of the Florida Keys Aqueduct Authority will be on hand at the June Commission
meeting to update the Board on progress to date. The FKAA staff report for June is attached for
review (Attachment 1).
AVAILABLE FUNDS FOR WASTEWATER
Federal Funds - $100 M Congressional Authorization:
Background: Public Law 106-554 authorized the Army Corps of Engineers (ACOE) to
"provide technical and financial assistance to carry out projects for the planning, design and
construction of treatment works to improve water quality in the Florida Keys National
Marine Sanctuary. Congress may appropriate up to 100 million dollars through previous
authorization language.
Update: No additional update this month.
FEMA Funds:
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Momoe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
BC03062I
06/02/03 II :40 AM
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month.
FDEP State funding:
Background: Pursuant to Specific Appropriation 1765A of the 2002 - 2003 General
Appropriations Act (Chapter 2002-334, Laws of Florida), funding in the amount of $ 11.8
million was provided was broken into three categories and may fund either wastewater or
stormwater projects.
o First, $1.66 million was provided to qualifying projects in Key Largo, Islamorada,
Marathon, and Key West.
o Second, $200,000 was provided both Layton and Key Colony Beach.
o Third, the remaining funds ($4.76 million) will be provided to qualifying projects in
hotspot areas as identified in the Wastewater Master Plan. The County and
municipalities have agreed in a joint resolution to the equitable split of these funds. The
County's share will be $1.112 million. Then, if there are any funds left over, additional
projects will be considered in an additional round of funding.
Update: No additional update this month.
Remaining Cesspool Elimination Funds:
Background: Under the Cesspool Identification and Elimination Program (CIEA), funds
were provided through four contracts to Momoe County to be used as grants to property
owners assist in the cost of upgrading cesspools to approved on-site wastewater nutrient
reduction systems (OWNRS). Two to the contracts were utilized to completion and have
helped to eliminate cesspools in all areas defined as "Coldspots." These contracts provided
approximately $1,000,000 in cesspool replacement grant funds. As the CIEA program is
complete in the Coldspot areas at this time, it has been the direction of the Commission to
shift remaining funds to other projects where cesspools must be replaced. The remaining
contract funds amount to $1,225,600.
Update: No additional update this month
Other Grant Opportunities:
Background: Under House Bill 851 (FY 2002), the County developed a wastewater project
proposal for the Key Largo area. Similarly, the FKAA submitted several different proposals,
one for each of its current wastewater project areas. The Key Largo proposal and other
FKAA proposals were submitted in the early part of November.
Update: No additional update this month
2
Background: Rick Casey of the Monroe County Housing Authority had been very hopeful of
receiving a Community Development Block Grant (CDBG) for approximately $350,000.
This request fell through in October but apparently was revitalized in January when one of
those agencies awarded funds failed to qualify in the final review. As the County was next in
line, apparently the County will be receiving a share of the current grant funds. Staff
understands that the amount is substantially more than originally requested, approximately
$637,500.
Update: Since the April meeting, Mark Bell of Rick Casey's staff at the Housing Authority
is beginning a process to contact all property owners on Stack Island to determine their
interest and eligibility for CDBG funds.
Additional CDBG funds have been made available through the Florida Department of
Community Affairs to assist local governments and individual businesses where jobs will be
created or preserved in the community which would generally serve low and very low
income residents. Funds available to the County may be as high as $750,000 and are
separate from those available simply to offset the cost of connection to wastewater services,
as noted above. Over the past month, The Housing Authority and the County have been
discussing making an application for these funds to be utilized on the Baypoint wastewater
project. The Knuckleheads project will generate an additional or so jobs that will likely be
taken by low and very low income employees, therefore making this project and the County
eligible for the funds. An item in support of the application is before the Commission in
June.
Issues That Need to be Addressed
o Need to adopt financial assistance criteria for economically disadvantaged households
throughout the County.
o Need to develop a financial assistance program and the means assessment (placement on tax
bill) for all areas served by investor-owned utilities sponsored with funding by the County.
Recommended BOCC Action:
o Consideration of wastewater assessment ordinance to allow financing of wastewater
connection fees through an assessment to be placed on the tax bill..
Significant Future Milestones/Actions:
o Decision on wastewater assessment ordinance as recommended by staff. [Target Date:
June/July/August Commission meetings)
3
WASTEWATER GOVERNANCE
FKAA:
Background: The FKAA is the County's wastewater authority within unincorporated areas
of the County and outside of other wastewater jurisdictions such as the KWRU or KL WTD.
The County is working with the FKAA on projects on Conch Key, Baypoint, and Big
Coppitt.
Update: No additional update this month
Kev Largo Wastewater Treatment District:
Background: With its creation in June of 2002 and the election of Board member is
November of 2002, the Key Largo Wastewater Treatment District (KLWTD) is currently an
independent Utility District. They will need County and FKAA assistance in a transition
process over the first six months to one year.
Update: No additional update this month
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
PROGRAMMATIC IMPLEMENTATION PLAN
Background: Staff has indicated that it will work to provide a long-range implementation
program for wastewater projects. To a limited extent this has happened through the capital
budget process and through the efforts on-going with the ACOE to develop projects under the
congressional $100M authorization. An integration of all of these components remains to be
completed.
Update: No additional update this month
Issues That Need to be Addressed:
o Need for realistic programmatic implementation plan that establishes policies on reasonable
connection fees and monthly charges; project and financing priorities; and a schedule for
4
programming of wastewater projects based on available identified funding in accordance
with the Sanitary Wastewater Master Plan.
o Need to revise the Seven Year Work Program in the Monroe County Year 2010
Comprehensive Plan to reflect the results ofthe adopted programmatic implementation plan.
Recommended BOCC Action:
o Consideration of recommended draft programmatic implementation plan prepared by County
and FKAA staff.
Significant Future Milestones/Actions:
o Approval of programmatic implementation plan for the Sanitary Wastewater Master Plan
[Target Date: July 2003 Commission meeting}
FEMA UNMET NEEDS PROJECTS
A. General
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery proj ects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
5
B. Key Largo Trailer Village (MM 100 +/-)
Background: After reduction in the size of the Key Largo wastewater project, staff returned
to the original FEMA project list for Key Largo. Key Largo Trailer Village was selected as a
prime site in need of wastewater improvements under the guidelines of the FEMA Unmet
Needs congressional appropriation. It is a very low-lying area with a large number of
unknown wastewater systems.
Update: No additional update this month.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete transition process between the County, FKAA, KLWTD, and FEMA for project
management
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings [Target Date: June/July 2003 KLWTD meetings)
o Complete transition process between the County, FKAA, KL WTD, and FEMA for project
management. [Target Date: July 2003)
o Initiation of construction contracts [Target Date: August-September 2003 KLWTD meetings)
C. Conch Key (MM 61)
Background: Conch Key was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: Staff, working with the FKAA, participated in a public meeting held at the Conch Key
Fire Station. The FKAA provided information about the Conch Key wastewater projects,
including discussions about the timetable for project completion, decommissioning on-site
wastewater systems, and connection fees.
Prior to the meeting, the FKAA had discussed makingFEMA funding adjustments between the
Conch Key and Baypoint wastewater projects so that the projected connection costs were
approximately equal. This was done. However, the cost is still approximately $7,000 per
6
Equivalent Dwelling after applying available and committed grant funds. The Commission
directed that funds set aside for the EP A Decentralized Utility demonstration grant project is
shifted to Conch Key and Baypoint to lower connection costs.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings [Target Date: July 2003}
o Initiation of construction contracts [Target Date: August-September 2003}
D. Baypoint (MM 15)
Background: Baypoint was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: Staff, working with the FKAA, participated in a public meeting held at the Sugarloaf
Fire Station. The FKAA provided information about the Baypoint wastewater projects,
including discussions about the timetable for project completion, decommissioning on-site
wastewater systems, and connection fees.
Prior to the meeting, the FKAA had discussed making FEMA funding adjustments between the
Conch Key and Baypoint wastewater projects so that the projected connection costs were
approximately equal. This was done. However, the cost is still approximately $7,000 per
Equivalent Dwelling after applying available and committed grant funds. The Commission
directed that funds set aside for the EP A Decentralized Utility demonstration grant project is
shifted to Conch Key and Baypoint to lower connection costs.
Staff met with the Florida Department of Community Affairs, which oversees the Community
Block Development Grant program (CDBG), concerning a new source of CDBG funds that have
been made available by the federal government for project which either generate or retain jobs in
the community. It was suggested that any of the wastewater projects currently underway could
qualify, if a local business partner were identified. Within the Baypoint project area,
Knucklehead's Restaurant will be redeveloping after being destroyed during Hurricane Georges.
They are a willing partner and are being suggested to the Board as an appropriate project to work
with to bring in these additional CDBG funds. The funds will assist the County in lowering the
7
overall Baypoint project cost and, by making essential improvements under the grant,
Knucklehead's will likely lower their connection costs.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings [Target Date: July 2003}
o Initiation of construction contracts [Target Date: August-September 2003}
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Background: In July of 2002, the Commission approved a contract to complete wastewater
improvements on south Stock Island through the Key West Resort Utility (KWRU). In
December the Commission approved a Resolution requesting that the KWRU begin a process
to design and construct improvements to their plant to meet A WT nutrient standards. In
January, the Commission heard from a number of property owners concerned about the
connection requirements and agreements with KWRD. Staff has been working on those
issues with KWRU from that time.
Update: Things are going well with KWRU at this point. An ordinance adopting a Uniform
Connection Policy has received on public hearing and will be heard at least once more at the
Board's June meeting. An ordinance providing the means to place a wastewater assessment on
the tax roll is on the agenda for June as a "request to advertise." This ordinance will provide the
means for interested property owners, on a voluntary basis, to finance their connection fees over
a prescribed period of time adopted by the Board. Staff is suggesting 20 years to match the
financing program provided by the FKAA.
At its last meeting, during discussion of the ordinance concerning a uniform connection policy,
issues were raised concerning additional fees assessed by Key West Resort Utility. The Board
requested that staff provide feedback on what these fees were and how much they would be. In
the Key West Resort Utility application, four charges are listed as follows:
o Guaranteed Payment Deposit Due:
o Service Charge Due
o System Development Review
o Tap Fee Due
o Special Billing Due
8
Staff discussed these fees with the Utility, Doug Carter. The "Guaranteed Payment Deposit"
fee, as defined by Mr. Carter, amounts to a "down payment" of 1/3 of the connection fees based
on the number of EDUs on a property multiplied by the $2,700 per EDU connection fee. In
combination the "Service CharS!e" and "Svstem Development Review" can amount to up to 1 0
% of the on-property construction costs and may include administrative charges, legal costs, and
the cost of paying KWRU engineers to review engineering documents provided by a property
owner and to verify that connection standards are being adhered to on-property. The "Tap Fee"
amounts to payment of the remaining 2/3 of the connection fees. "Special BillinS!" charges may
also accrue for costs incurred by the Utility as part of the connection process. These charges
would be part of the requirements for connecting to the Utility, which would otherwise be
incurred directly by the property owner, but which might best or most easily be handled by the
Utility. These are costs that would have to be agreed upon between the Utility and the property
owner prior to undertaking their completion.
In short, based on staffs communication with the Utility, the substantive additional cost that
would be incurred above and beyond the connection fees (No. of EDUs X $2,700 per EDU)
would be the 10% (up to a maximum) charge associated with administrative and legal fees and
on-property review of a property owners connection to the Utility.
Attached for your review (Attachment 2) is a document from a Harbor Shore property owner,
which assesses the overall project costs to Harbor Shores, including on-property improvements
and test and connection fees. The document does not assess the fees noted above, but appears to
provide a redundant 10 % charge for engineering and or System Development Review.
Issues That Need to be Addressed:
o Review of connection fees and associated costs through KWRU for connection to the Utility
Recommended BOCC Action:
o Establishment of a Uniform Wastewater Connection policy for Key West Resort Utilities and
the rest of the Keys under FKAA and KL WTD authority - what properties are served to what
degree, and at who's expense.
o Establishment of a tax assessment ordinance which provides the means to finance connection
fees for those interested over a protracted period of time (20 years)
Significant Future Milestones/Actions:
o Approval of a uniform wastewater connection policy for all areas of the Keys, including Key
West Resort Utilities [Target Date: June 2003 Commission meeting}
o Approval of a tax assessment ordinance which provides the means to finance connection fees
for those interested over a protracted period of time (20 years) [Target Date: July 2003
Commission meeting}
9
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Background: Big Coppitt has been the focus of the Commission as the next wastewater
proj ect to be undertaken.
Update: The FKAA has initiated work to develop engineering design criteria for the Big Coppitt
area. A first draft report on the effort is available. The findings will of the Big Coppitt
feasibility study will be discussed at the June Board meeting and will be provided to the Board
prior to the July meeting
Issues That Need to be Addressed:
o Need to determine the preferred wastewater management option for Big Coppitt, including
preliminary system capital and operating costs.
o Need to seek additional funding for the project as the next project in priority from the
Sanitary Wastewater Master Plan.
Recommended BOCC Action:
o Consideration of recommendations of staff on preferred wastewater management options for
Big Coppitt.
o Direct staffto seek funding for the Big Coppitt wastewater project.
Significant Future Milestones/Actions:
o Consideration of project proposals for wastewater management options on Big Coppitt to
determine the preferred wastewater management option. [Target Date: May 2003 BOCC
meeting}
o Acceptance of grant funds to further develop the Big Coppitt wastewater project. [Target
Date: To be determined}
EPA DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Background: In the 1999 congressional appropriations process, the County was granted $3.8
million to initiate a decentralized wastewater / centralized utility management demonstration
project. The project when initiated requires a 25 percent match from the County.
This project has literally taken on a life of its own. It has been difficult to initiate the project
with all in agreement as to the best approach for undertaking it.
Update: At the May Board meeting, the Commission agreed to turn down the grant and shift
match funds to assist in reducing the costs ofthe Conch Key and Baypoint wastewater projects.
10
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
OTHER ISSUES
Background: From time to time other issues will arise concerning wastewater which do not
conform to the format in the rest ofthe monthly report. They will be placed in this section
Update: None since the March 2003 BOCC meeting.
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
11
Attachment 1
FKAA May 2003 update
12
Florida Keys Aqueduct Authority
Wastewater Report
May - June 2003
Little Venice Wastewater System
United Engineering Corporation (DEe) is continuing with the construction of the originally bid
wastewater system. Notable points of construction are:
· Vacuum Collection System
· Construction of the underground Collection System pipeline work has slowed but continues and
remains approximately 80% complete.
· The pipeline construction on US I has been slowed by existing obstructions in the rights of way.
· Construction of the vacuum sewer system valve pits and laterals services (to the right of way
lines), and clean up continues in the neighborhoods.
· Advanced Wastewater Treatment (A WT) Plant
· Preparation of the vacuum and pump station foundations is now complete.
· The filter and common wall tank foundations have been completed.
· Work on the A WT Plant is still proceeding at a pace slower than desired.
· Customer Hookup and Systems Operation
· FKAA is continuing to coordinate the procedures for the customer hook ups intemally, and with
the City of Marathon, plumbers, the Department of Health (DOH), and the Florida Department of
Environmental Protection (FDEP).
· Subsequent coordination with the DOH and City of Marathon is required and will be ongoing.
The following occurred during the month concerning the Little Venice Expanded (expanded service
area) contract:
· The apparent low bidder Kenko, Inc. after award of the contract by FKAA, was unable to acquire
performance and payment bonds.
· By contract, FKAA alerted Kenko, Inc.'s bid bond surety of the cancellation of the contract, and
collection of their bid bond.
· FDEP was also alerted to the situation to insure that this situation would not affect the grant
conditions.
· The second low bidder (Mancon, Inc.) has been advised of the situation and contracts are being
prepared for their execution.
· Construction will commence with the preconstruction meeting that is anticipated to be arranged
for July 2003.
City of Marathon
FKAA and the City of Marathon met several times to discuss moving forward with the Central
Wastewater Program as well as smaller wastewater programs. During the month:
13
· FKAA and the City met with the Task Force on 7 May 2003.
· FKAA provided an update on wastewater issues to the Council at the 27 May 2003 council
meeting.
· FKAA and the City met on several occasions to discuss the moving forward with the central
system however, in a phased approached.
· Meetings were also held on the potential of smaller wastewater systems to serve areas under
redevelopment (Buccaneer development), and areas that are under mandate by DOH to install
treatment systems (Trailer Ranches by the Sea).
Conch Key
Conch Key became an active project due to the continuation of engineering design, and more so due to
the notification that the estimated cost per EDU for the project is $7,000; that is greater than what was
originally proposed. During the period:
· A public meeting was held on 13 May 2003 at the Conch Key Firehouse with FKAA, and
Monroe County. Approximately 25 residents attended, and the meeting proceeded very well even
with the notification of the estimated EDU cost.
· FKAA provided a presentation to the BOCC on the status of the project as well as the
justification for the EDU estimates. BOCC agreed to use funds slated from the on-site program
(that will now not be implemented) towards the project, if required to bring down the cost per
EDU.
· FKAA continued to coordinate with FEMA on the environmental assessment process. Due to
higher than projected EDU cost, FEMA is planning their public meeting now for July 2003.
· The wastewater system design continued during the month.
· A preliminary set of design plans were received and reviewed by FKAA, with comments and
revisions returned immediately thereafter.
Key Largo Trailer Village
FKAA continued coordination with FEMA to close out the environmental assessment portion of
the project. The FEMA process is on track, and FEMA anticipates approval of their process by
September 2003.
Key Largo Park
No activity by FKAA.
Bay Point
The project is in a similar situation to that of Conch Key. The project became very active due to the start
up of engineering design, and again more so due to the notification that the estimated cost per EDU for
the project is $7,000; that is greater than what was originally proposed. During the period:
· A public meeting was held on 14 May 2003 at the SugarloafFirehouse with FKAA, and Monroe
County. Approximately 50 residents attended the meeting that proceeded very well even with the
notification of the estimated EDU cost. The most controversial issues were that of abandoning
existing septic systems, and quirks of the vacuum system.
14
· FKAA also provided a presentation to the BOCC on the status of the project as well as the
justification for the EDU estimates. As with Conch Key, BOCC agreed to use funds slated from
the on-site program (that will now not be implemented) towards the project, if required to bring
down the cost per EDU.
· FKAA continued to coordinate with FEMA on the environmental assessment process.
· The wastewater system design commenced during the month.
Big Coppitt Key, Geiger Key and Rockland Key
Preparation of the wastewater facilities plan and cost of service study for the system continued during the
month. A third meeting was conducted with the engineering firm (LBFH) to review the progress of the
study that includes the use of the Key West Resort Utility wastewater treatment plant site, a centralized
Big Coppitt wastewater system, and three smaller wastewater systems to serve the Big Coppitt service
area.
A second draft of the report was submitted to, and reviewed by FKAA on 12 May 2003 and, a meeting
was held between KWRU, FKAA and LBFH. LBFH is currently revising the report to consider FKAA's
and KWRU's comments.
15
Attachment 2
Correspondence from Harbor Shores Resident
16
Ma~ 19 03 04:18p Comm. David Rice
05/17/2003 09:02 3052920078 MARC INC
(305) 289-6306
PAGE 02
p.2
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Thank you for your willingness ~o stay involved in this issue
and for allowing me to express ~y opinion and concerns about
the Uniform standaraof connect~on Ordinance as well as the
South Stock. Island Wastewater Project.
I have always supported a centr~l wastewater plan for the Keys
So I was not Itpayinq c~ose attertion" la5t year when d contract
with a private utility was bein~ discussed. I assumed it was
good p~ogres5 for Stock Island.:
I
I did notice however~ that I neyer received a one-year
notification as required, nor any other information. The first
Stock Island Community Meeting t attended consisted of invited
guest, Doug Carter, informing an already confused group of mostly
low-income and elderly citizenslthat they wou~d facR code
Enforcement if they didn't conn~ct within 30 days of service
availability. i
:
That meeting was in sad contrast to the FKAA meeting with Little
Ven1ce residents I attended 1n ~arathon last night. The Aqueduct
Authority was repre~ented' by ev,ry division director as well
as 3 staff members. Representatives from the Housing Authority,
Florida DOH~ as well a~ rhe Mar4thon Mayor and City Ma~ager
were there to answer questions. I There were introductions and
telephone numbers provtdet'l, CIS" ~cll as a visua! presentation
of plans, engineering details, plant models, actual construction
photos, maps, etc. '"Myths" welte explained to dispel any rumors.
Questions from the audience were answered candidly and
objectively. (And dissens-ion- fr1m the crowd was handled very
patiently and professionally.) :
I
I
Price schedules were provided for
~nd hook-ups. Even details abo~t
was provided. Each homeowner was
and when. I
To:
Dr. David Rice
MAY 1 9 2003
From:
Kim Wigington
Date:
May 16, 2003
construction, plant completion
the construction contract
told exactly what to expect
,
I
I was pleased to hear that not dnly had there been previous
public meetings but there had bJen regular mailings to those
in the service area and more pu~lic meetings will be scheduled
before the proposed hook~up in November 2003. Our hook-up date
has been accelerated 5 tImes an~ is now 4 months ahead of
schedule. And because no finanding was available (due to the
private utility involvement) I'~e seen people panic over having
to pay the required $4,000 - $5,[000 in a lump sum while hook-up
dates are moved clOGeT again and again. .By the waYJ the Aqueduct
is offering a discount to all wh~ pay immediately.
Ma~ 27 03 02:28p
Ha~ 2? 03 01:02p
Comm. David Rice
(3051 289-6306
p.3
William R. Robertson
305-2938922
p.2
MAY 2 7 2003
TO: DAVID RICE
FROM: KIM WIGINGTON
DATE: MAY 22, 2003
The following was quoted at BOCC Meeting.
Impact Fee ($2,700 x 70 E.D.U.s) $189,000
Laterals ($1,800 x 70) $126,000
(Previo~sly completed)
Pipe from W.W.T.P. to Right-of-way $ 50,000
(uSing K.W.R.U. eStimate -verbal)
Engineering Estimate $ 6,500 +/_
10% fee to K.W.R.U. $ 5,000 ~/_
(Verbal per Doug Carter, K.W.R.U.
Permitting $ 5,000 +/-
(verbal - Monroe County & D.E.P.)
Testing (CH2MHill)
laterals
main 1in~
(system repair
$ 35,000
$ 28.000
$ 52,500)
Decommissioning Current W.W.T.P. $20,000 +/_
(2002 verbal estim~te - $30,000?)
$517,000
@ 70 E.D.U.5
$ 7,385
($6,635 if no system repair included)
+ tap fees (K.W.R.U. application)
+ review fee " "
+ service charges" "
? administrative fees (verbal - K.W.R.U.)
? legal fees II "
*only $2,700 financed
(Please compare to Ocean Isles in Little Venice)
Ma~ 27 03, 02: ~9p
I'ta~ 27 03 01:02p
Comm. David Rice
(305) 289-6306
p.4
William R. Robertson
305-2S3B922 p.3
KEY WEST GOLF CL US
305 2S4 1212
04/18/ea 11:18am F. 001
MAY 2 7 2003
1'. (). UoI2125 6GJO I'n1llt l'Ireel
li:ey w....... Flnrida 330411 Cl1l5) 29So11:lll'J
APPLICATION FOR K. W. RESORT UTILrrln$ CORP. WASTEWATER SERVICF.
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27 03, 02: 2,9 p Comm. David RicE! (305) 289-6306 p.6
Ma~
Ma~_ 27 03 O! ~ O_~f' William R. Robertson 305-2S38922 p.s
-- ----.-- --- ... "l\&. .L o:l
......- -- 27 2003
MAY
capacity shall be additionally reserved uncic:r this Ag.aCQUcm.L Sarvice Company
hereby agrees to reserve such capacity for the benefit foI .DeveJoper subject to fue
provisicms of this Sectioo ~ ~. provided. however. that such rescrlations sbaD Dot ~
e.ftilctive until Sc:n.ice Company has received the initia1 iDstalhncmt of thf.! C.apat'jry
Reservation Fe!: in accordance with Section ~ 2(0)(1 jj hereof. Fd provided. further.
tb.lt' Sronric.t! C.:mp2D)' .shall have the right to C4DlJel.$\IOh ~Iltior..s in the: went of
Developer's failure to cOIDply with .the tmns of this Asreemr=nt- In the event there
is additional W&!Iu ~ liver aIld. above 1be. .amoum ~ecI. in paragraph ~ fb
above. (based on an annual.re\'iew) the developer shall ~t additional capacity
reservation fees to Service Company 30-daysafternotice by Service Company of
additional fe"s due.
(c)
Developer sholl reimburae Service: C~); lot- ~~lieT\ice& 81U1 appliC3ble
administrative fees nec:ssazy to review and approve consnuction plans and
documents ane! for periodic inspcct1an.during .constr.JCQon and testing.
~
(f) In tile event of default by Developcrandtile payment .offees hereunder. Service
C.l)mplll1)" Inay cancel 1lis agreement by giving 30 (thirty) dl1)'l1 written notic:.Q of
default IDe ~tain allpaymc:nts hereunder as 1iqwdated~es.
(g) Developer agrees that in 1h.e event of a- change of U5e oX' any ch;m.ge that miW affect
the flows (i.e. Addition ora res:aurant) Service Company win be notified and the
applicable Capa~!y Res~ation.fces wi!! be paM J'lrinr to discharge to the C~tr21
Sewase System.
7. Absolute CODvevlDce
Developer understands. agrees and ac1alowl~es that I:>cvelope:r's conveyance of any ami
all easements, real property or personal property (including. without limitation. the System),
or payment of any fundS l1ereuoder (includlag. wi1hoUtlimitatian,tho Copocit)- ll.cscf'll'ation
Fee and Connection Charges), sh&a. upon acceprance by Service Company, be absolute,
c:ompl= &ad WlquAl.i.Gcd; d.U<I lwlt IJ~1hc:r Developer Doran)' party cJairning by or tbroug.'1
Developer sbal1 have any :ight iO such C2Sem.enlS..real or personal property, or funds. or my
benefit which Service ComplSO.Y may derive :from such ooDVeyfl.'lCe or paymc::ots in any !DIm
or mllmlCf.
8. DetivIlJ:Y pC Servjee~ Ooerotipn IUId Maintcn.oce
(a) Upon Developets full pertorm~ of its obhganons under this Agreement, Service
Company sban provide scrvic~ to the Point of Deliv:{y ir! acc.ordance with the !em1!;
'ofthis Agreement. all appbcable laws ~ regulations and shall Operate and maintain
8
Ma~ 23 03 02: ,46p
l'1a~ 23 03 01:24p
Comm. David Rice
(305) 289-6306
p.4
William R. Robert5on
305-2938922
f'.4
08/11 2002 10:0$ FAX 841 784 8915
~11er En.lneer1ns
lilI001/OO:;
MAY 23 2003
October 14, 2002
Hlltbor Shores
6800 Maloney
Key West., FL 33040
IU: PrDDaIIl for Pror_ioul n..u- Serviees - Vacuum Sewer SYSleQl
Dear M JL
It was a pleasure meeWlgy-ou the olher day. 1 am confident we can work
together to develop yow sewer ~m in the most east effective manner
possible. As you are ~ K. W. Resort Utilities should have the public
sewer system available by Fall of DelCt year. When you propose to c:onoect to
tbeir system, there wiD:be a Enaineeri.og Rcvic;v.r fee of eppxo~ly 50/. of
y~~CIi~ .~~ tba1 will be part of your Developer's Agreement
to cover the exPCnses associalai with review of 'jCll'lr plaDs to ensure tbCr
compliance with K.W. Resod U1ili'tics-sewerSystcm. This fee will be
waived if Weilcr EDglucering petformsyour !eWF s.ystcm design and
certifies your collllDUCtioo """~ 'Ibis l'SIBc:tiOD is pOSsible because
Weiler Engineering..~~ ofRccard for the. K.. W. Resort Utilities
and is teSpODSiblc fIN tile deRgn.of~.-cuum~ s:ystem curreamy being
msuilled..
!,:-- ;)k
Pursuant to our conversation. lhe Weiler~~ Corporation offas the
following proposal to pro"li& prof=;sj(lll8l services fot' the sewer design am1
permitting for Harbor Sholes ~: Owaer or Client).
Our gmeral undcrs1lUlding of the pzojeet is the sewer flesign and pennitting
to c:onven. the Camperound'. existinlLsewer &}'Stem to one that is comp~"ble
to connect to the K. W. Re$OTt Utilitie9 vacuum sewer system.
Ma~ 27 03 02: 3.0p Comm. David Rice (305) 289-6306 p.7
"a~ 27 03 01:02p William R. Robertson 305-2938922 p.6
B5/85/2083 14:08 305-299-253& PLANNING DEPT PAGE. I
" MAY 2 7 2003
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Attachment 3
List of Achievements
17
AVAILABLE FUNDS FOR WASTEWATER
Issues Addressed! Actions Taken
o Approval by the BOCC to provide funds to the FKAA in the amount of $200,000 to offset
costs of preliminary engineering efforts to complete requirements to receive State funds at
Key Largo Park.
o Approval of staff recommendations for use of remaining FDEP, FDCA, and County funds
remaining from cesspit replacement program.
o Approval of a Resolution requesting that the State's Congressional delegation assess the
feasibility of shifting any federal appropriations funds for wastewater in the Florida for
management and dissemination by the Florida Department of Community Affairs.
o Approval by the BOCC to provide an additional $156,000 to the FKAA for development of
the state funded Key Largo Park wastewater project.
o Approval of a revised Resolution to seek a dual path for funding wastewater projects, one
through the existing federal authorization and the other through the efforts of the County's
State Representative to have appropriations provided to a State Trust Fund administered by
FDCA.
o Submitted a project proposal for Key Largo under the auspices of House Bull 851.
o Attendance or the Board at a meeting with Ileana Ros-Lehtinen's staff to discuss approaches
federal wastewater funding.
o Meeting held with Ileana Ros-Lehtinen's office regarding the most appropriate mechanism to
obtain the $ 100 million appropriation. Indication was that the current approach is the best.
o Introduction of House Bill 0101 which would create a wastewater / stormwater trust fund to
be administered through FDCA.
o Contracts approved and signed to move forward on acquiring state funds for North Key
Largo Utility and Key West Resort Utility.
o County staff provided appropriations requests to Senator Graham and Nelson's offices. The
amount of the requested funds was $3,000,000 to initiate priority projects in the coming year.
WASTEWATER GOVERNANCE
Issues Addressed! Actions Taken
o MSTUs advertised and adopted for Conch Key, Marathon, Bay Point, and Big Coppitt
o A District Manager (Management Firm - GSG/Robert Sheets), a District Engineer (Boyle
Engineering) were hired, and number of Key Resolutions (Rates & Fees and Request for
MSTU), were passed by the Key Largo Wastewater Utility District.
o Transition agreement approved between the County, FKAA, and the Key Largo Wastewater
Utility Board.
o MSTU advertised and approved in May at the BOCC meeting for the Key Largo Wastewater
Treatment District.
PROGRAMMATIC IMPLEMENTATION PLAN
Issues Addressed! Action Taken:
18
o Approval by BOCC of policies on "reasonable" connection fees and monthly service charges
and public financial assistance to wastewater projects and economically disadvantage
households.
FEMA UNMET NEEDS PROJECTS
E. Key Largo Trailer Village (MM 101.5) and Key Largo Park (MM 100.5)
Issues Addressed! Addressed Taken:
o Approval by the BOCC assigning $1.66 million in available State funds to expand the Key
Largo Trailer Village FEMA project to include Key Largo Park.
o Approval of a resolution with the FKAA for the use of $1.66 million in FDEP funds to move
forward toward constructing the Key Largo Park project and the designation of up to
$200,000 in Fund 148 dollars to assist the FKAA in on-going engineering costs for the Key
Largo proj ect.
o Approval of an additional $156,000 in funding for project development at Key Largo Park.
o Approval of a revision to the Inter-local Agreement with FKAA to allow direct payment to
Boyle Engineering for engineering services on Key Largo Park.
o Approval of a joint transition agreement with the FKAA and the Wastewater District on the
Key Largo Trailer Village project.
F. Conch Key (MM 61)
Issues Addressed! Addressed Taken:
o Approval by the BOCC of the selection of the stand-alone wastewater management option
for Conch Key on June 20, 2002.
o Approval of an agreement with FDOT for the proposed wastewater treatment plant site on
the north side ofthe Overseas Highway, Conch Key
o Decision not to move forward in acquiring property on the south side of the Overseas
Highway, Conch Key.
o Held informal workshops with the Conch Key community in early December 2002
o Held additional workshops (FKAA) with the Conch Key Community in May 2003
G. Baypoint (MM 15)
Issues Addressed! Addressed Taken:
o Selection by the BOCC of a site in Bluewater R V Park for location of a wastewater treatment
plant.
o Approval to purchase lots 11 and 12 ofBaypoint Subdivision
o Held informal workshops with the Bay Point community in early December 2002
o Baypoint lots 11 and 12 purchased and in County ownership
o Held additional workshops (FKAA) with the Baypoint Community in May 2003
19
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Issues Addressed! Addressed Taken:
o Approval by the BOCC on July 31, 2002, of a contract to make available to Key West Resort
Utility $4.6 million in Fund 304 Infrastructure money to expand its collection to the
remaining portions of south Stock Island.
o Acceptance of financial assistance program for economically disadvantaged households
presented by staff.
o Revision of financial assistance program to include mobile home park owners, allowing
multiple payments over a three year period.
o Approval of a Resolution for Key West Resort Utility move forward on upgrading its plant to
AWT.
o Approval of a contract for receipt of state monies to assist in construction on Stock Island.
o Funding for contract could not be provided - KWRU could not meet technical requirements
under state bid procedure - funds shifted to KL WTD
LOWER KEYS WASTEWATER(MM 7.0 TO MM 11.0)
Issues Addressed! Addressed Taken:
o Requested $2,000,000 from House Bill 851 funding program.
o Approved sending out an RFQ for Engineering services to complete surveYIng, aerial
photography, and engineering design work.
o BOCC Agreed to hold off on RFQ pending completion of the Big Coppitt feasibility study
EPA DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Issues Addressed! Addressed Taken:
o Approval of staff recommendations to move forward with the EP A decentralized grant
program.
o BOCC agrees to turn down funding and shift match funds to assist in reducing costs as
Conch Key and Baypoint
OTHER ISSUES
Issues Addressed! Addressed Taken:
o Revision of ordinance to change Duck Key and Conch Key to "hotspots." Resolutions 39-
2002 and 40-2002.
20