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01/16/2002 MONROE COUNTY HIGHWAY LANDSCAPE MAINTENANCE AGREEMENT WITH THE CITY OF KEY WEST THIS AGREEMENT entered into this /6' tit. day of ,JANUttt:i ,2002 by and between MONROE COUNTY, a political subdivision of the State of Florida, existing under the laws of the State of Florida, hereinafter called the COUNTY, and the CITY OF KEY WEST, a municipality of the State of Florida, hereinafter called the CITY. WITNESSETH WHEREAS, the COUNTY and CITY are of the opinion that the right of way adjacent to the bicycle path described below should be landscaped with various flora; and WHEREAS, the parties mutually recognize the need for entering into an agreement designating the responsibilities of each party; and WHEREAS, the parties are authorized to enter into this agreement pursuant to section 163.01, Florida Statutes (2000); and WHEREAS, the CITY, at its sole expense, agrees to perpetually assume the maintenance responsibilities for the landscaping along the bicycle path within the project on Palm Avenue, Key West, from the Garrison Bight Bridge to White Street, and in exchange, the COUNTY will, at its sole expense, construct the bicycle path and new landscaping, and maintain the landscaping for one (1) year. NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the other, the parties covenant and agree as follows: 1. The CITY is responsible at no cost to the COUNTY for the maintenance of all landscaping along the bicycle path (following the first year) including the turfed/sodded areas within the limits on Palm Avenue, Key West, from the Garrison Bight Bridge to White Street, or subsequent amended limits mutually agreed to in writing by both parties. The CITY is responsible for the maintenance activities described below: 1.1 Vegetation will be maintained so as to prevent a visual or other safety hazard for those using or intending to use the right of way and the bicycle path. 1.2 To remove and dispose of dead, diseased or otherwise deteriorated plants. Plants are defined in this agreement to be trees, ground cover, and turfed/sodded areas. 1.3 To keep plants as free as possible from disease and harmful insects. 1.4 To remove and dispose of all trimmings, roots, branches, etc., resulting from the activities described by 1.1 through 1.3 inclusively as described above. 1.5 To mow turfed/sodded areas. 2. If, at any time while the terms of this Agreement are in effect, it cornes to the attention of the COUNTY's Public Works Director that the CITY's responsibility is not being properly accomplished under the terms of this Agreernent, the COUNTY Public Works Director may, at his option, issue a written notice to the CITY Assistant City Manager, 525 Angela Street, Key West, Florida 33040, to place said CITY on notice of the CITY's failure to perform. Thereafter, the CITY will have a period of thirty (30) calendar days within which to respond to cited deficiencies and an additional sixty (60) calendar days to correct the cited deficiencies. If said deficiencies are not corrected, or correction is not diligently pursued, within this time period, then the COUNTY may at its option proceed as follows: 2.1 Maintain the landscaped area(s) declared deficient with COUNTY and/or independent Contractor's material, equipment and personnel and charge the reasonable cost of such work to the COUNTY, OR 2.2 Terminate this Agreement in accordance with Paragraph 4 and remove, by COUNTY and/or independent Contractor's personnel, all of the planted areas, including trees and ground cover installed under this Agreement and charge the CITY for the reasonable cost of the removal. 3. The landscaping covered by this Agreement (attached as Exhibit "A") may be removed, relocated or adjusted at any time by the COUNTY in order that the adjacent county road or bicycle path be widened, altered or otherwise changed and maintained to meet with planning criteria ofthe COUNTY. The COUNTY shall notify the CITY as soon as the COUNTY determines that the landscaping will be removed, relocated or adjusted. 4. This Agreement is subject to termination under any of the following conditions: 4.1 If the CITY fails to comply with Paragraph 2 of this Agreement 4.2 As mutually agreed to by either party upon a sixty (60) calendar day written notice. 5. The terms of this Agreement commence upon execution by both parties and continue until termination as set forth in Paragraph 4. 6. This writing embodies the entire Agreement and understanding between the parties and there are no other agreements and understanding, oral or written, reference to the subject matter hereof that are not merged herein and superseded hereby. 7. This Agreement is nontransferable and nonassignable in whole or in part without prior consent of the COUNTY. 8. This Agreement is governed by construed according to the laws of the State of Florida. 9. All written communication required under this contract must be sent by registered mail or certified U.S. mail, return receipt requested, postage prepaid, addressed to the party to receive such notices as follows: To COUNTY: Monroe County 1100 Simonton Street Key West, Florida 33040 Attention: Director of Public Works 2 To CITY: City of Key West 525 Angela Street Key West, Florida 33040 Attention: Assistant City Manager By giving notice as described in this section either party may change its address for all subsequent notices. Notices sent in compliance with this section are deemed delivered when placed in the mail. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. MONROE CO Y FLORIDA APPROVED AS TO LEGAL FORM: ~. -(~~ City Attorney Office ~Office ?i l::J i~P; ::>c "', ;;;. r- c:: () . "'e- ;0 ;;.: - -,. C;J --. r- :"<g:c '"TJ > r- C) l> I'll -0 ::r.: r~ -.J 3 '" c'.:::) ;::;::::) "'-.) " ,.." co 1 0'1 2] r- ", o .." o .::0 ;:0 fT1 ("") o .::0 o RESOLUTION NO. 02-007 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF KEY WEST, FLORIDA, APPROVING THE ATTACHED JOINT PROJECT AGREEMENT BETWEEN THE CITY AND MONROE COUNTY FOR HIGHWAY LANDSCAPE MAINTENANCE; PROVIDING FOR AN EFFECTIVE DATE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF KEY WEST, FLORIDA, AS FOLLOWS: Section 1: That the attached Joint Project Agreement is hereby approved. Section 2: That this Resolution shall go into effect immediately upon its passage and adoption and authentication by the signature of the presiding officer and the Clerk of the Commission. Passed and adopted by the City Commission at a meeting held this 2nd day of January , 2002. Authenticated by the presiding officer and Clerk of the Commission on January 3 , 2002. JL , 2002. Filed with the Clerk ~..\ , -,~] 1996 Edition MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL Indemnification and Hold Harmless for Inter-Governmental Agreements The parties to this agreement stipulate that each is a state governmental agency as defined by Florida Statutes and represents to the other that it has purchased suitable Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self-insured, in amounts adequate to respond to any and all claims within the limitations of Florida Statute 768.28 and 440, arising out of the activities governed by this agreement..' Each party shall be rsponsible for any acts of negligence on the part of its employees, agents, contractors, and subcontractors and'shall defend, indemnify and hold the other party harmless from all claims arising out of such actions. . -' INTL Administration Instruction #4709.2 99 r I I ! 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