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FY2001 10/19/2000 GlIIIl of The CircuI Coun Danny L. Kolhage Phone: 292-S55O Fax: 296-8615 Memorandum To: Lynda Stuart. Offzce Manager Tourist Development Council Attn: Maxine Pacini From: Isabel C. DeSantis. t1 /J J:L, Deputy Clerk oY. (;.V' Date: Tuesday. November 14.2000 At the BOCC meeting on October 19, 2000, the Board approved the following Fishing Event Funding Agreements: Pursuit/Grady White Sailfish Championship on January 11-13, 2001. 16th Annual Holiday Isle Sailfish Tournament on January 12-14, 2001. Hog's Breath King Mackeral Tournament on January 26-28, 2001. Islamorada Women's Sailfish Tournament on February 9-10, 2001. Capt. Leon Shell Annual Bll1fish Tournament on February 24, 2001. Islamorada All-Tackle Spring Boneflsh Tournament on March 20-23, 2001. Key Largo Holiday Inn Dolphin Tournament on April 27-29, 2001. Marina Del Mar's Coconuts Dolphin Tournament on May 18-20,2001. CUdjoe Gardens DOlphin Tournament on June 1-3,2001. Don Hawley Invitational Fly Tournament on June 3-8, 2001. Big Pine & Lower Keys Dolphin Tournament on June 8-10, 2001. Women's Invitational Fly Championship Boneflsh Series on October 1-4, 2001. Gold Cup Tarpon Tournament on June 18-22, 2001. Key West Gator Club Dolphin Derby on June 22-24, 2001 Golden Fly Invitational Tarpon Tournament on June 24-27, 2001. Islands of Marathon Dolphin Championship on June 27-30, 2001. 17th Annual Holiday Isle Dolphin Tournament on July 13-15, 2001 Geiger Key Marina Dolphin Tournament on July 14-15, 2001. Key West Marlin Tournament on July 18-22, 2001 Key West Fishing Tournament, Inc. d.b.a. Key West & Lower Keys FiShing Tournament activities from January, 2001 through November 30, 2001. Little Palm Island Grand Slam on August 15-17, 2001. Mercury S.L.A.M. Celebrity Tournament on September 7-9, 2001. Mercury Baybone Celebrity Tournament on September 28-30, 200l. Yamaha Presents the Scientific Anglers Women's World Invitational Fly Championship Tarpon Series on June 12-15, 200l. Mercury Outboards Bonefishing World Championship - Islamorada All Tackle BoneflSh Tournament on October 7-12, 200l. Capt. Don Gurgiolo Sailfish Classic on December 14-16, 2000. Islamorada Junior Sailfish Tournament on December 7-9, 2000. Enclosed herewith are two (2) duplicate originals of each Agreement for your handling. Should you have any questions concerning the above, please do not hesitate to contact this office. cc: Finance County Attorney File F' il C' n :::-~, n, n r- C 0 '_'_I) I L,lO i\L:. RD 00 tlOV I 4 PH 3: 26 FUNDING AGREEMENT O t f.,i:/',:" I :< nl u ,I E . t j .~;. j l-.. !' ...../ ..~ 1 j I \ ~~l r.L ,t Cm..~c.:. THIS AGREEMENT is made and entered into~?I~fMf~{juml~~ Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as"lhe "BOCC") and Key West Fishing Tournament, Inc. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCC has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $56,000.00 (Fifty Six Thousand Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of the Key West Fishing Tournament, Inc. d.b.a. Key West & Lower Keys Fishing Tournament activities from January, 2001 through November 30,2001. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC, 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit 8, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. Event sponsor fully understands that funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2001. Event sponsor also understands that the funding process through which this contract was made available by County requires event sponsors to submit their payment requests as quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible, In order for the tourist development taxes to be utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism', the budgeting process of the County requires the event's funding to be concluded in a timely manner. In recognition that the timeliness of payment requests is of extreme importance to the funding of future advertising and promotion for the stability of the tourist-based economy, Event Sponsor agrees to submit by September 30,2001 all invoices and support documentation as required by the County's Finance Department rules and policies. Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any invoices received after September 30, 2001, except that for events with promotional 1 Key West & Lower Keys Fishing Tournament Fishing Umbrella Funding FY 2001 expenditures occurring after August 1, 2001, in which case invoices must be submitted within ninety (90) days of the conclusion of the event. Any invoices received after March 10, 2002 will not be reimbursed, 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/herlits behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. " 2 Key West & Lower Keys Fishing Tournament Fishing Umbrella Funding FY 2001 Board of County Commissioners " :Jonr~e cou";F~ ~airman Key West Fishing Tournament, Inc. Attest: Secretary BY~ ".J:::::..-':->--:>-________ Presiden By. OR Witness 3 Key West & Lower Keys Fishing Tournament . Fishing Umbrella Funding FY 2001 :?yPTTlTT A BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. FISCAL YEAR OCTOBER 1, 2000 THRU SEPTEMBER 30, 2001 Annual Awards Banquet January 13, 2001 Kickoff April 21 & 22, 2001 Key West and Lower Keys Fishing Tournament January 13, 2001 through November 30,2001 KEY WEST AND LOWER KEYS FISHING TOURNAMENT DIRECT MAIL AND POSTAGE 10,000 BROCHURES, POSTERS, PROGRAMS. PATCHES 9,000 TROPHIES 11,000 PHOTO PROGRAM 9,000 MEDIA ADVERTISING 8,000 T-SHIRTS, CAPS-, JACKETS 5,000 *GENERAL-NON ALLOCATED 4,000 -- 56,000 *General non-allocated is not to exceed 15% of the toumaments total budget. "Toumaments cannot exceed more than 30 o~ of the total budget in trophy line item except when toumaments get special approval from FKFT Board of Directors. 3/5/97 ~1(1H~IT n FLORIDA KEYS FISHING TOURNAMENTS, INC. TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 2000-2001 Key West Fishing T oumament. Inc. dIba Key West & Lower Keys Fishinq Tournament January 13, 2001 through November 30,2001 · Awards Ceremony ~ January 13, 2001- Annual Awards banquet for KWFT, Inc. . Event begins at 7:00 PM until 11 :00 PM Serves as a pre-promotional event for Kickoff 2001 · KICKOFF 2001 (Captains MeetinglRegistration 6;00 PM to 8;00 PM)Night Before DAY 1 8:30 3:30 NA NA DAY 2 8:30 3:30 Held on April 21, 2001 AM LINES IN WATER PM PM PM LINES OUT OF WATER EVENING COCKTAIL PARTY OTHER EVENT AM PM JINES IN WATER LINES OUT OF WATER PM EVENING COCKTAIL PARTY (Included) 7:00 - 9:00 PM (Awards Ceremony) · Key West & Lower Keys Fishing Tournament - April 21, 2001 through Novemper 30, 2001 'Event entails seven months of continuofs fishing 24 hours a day for over 40 different species of fish.