Resolution 257-1997
RESOLUTION 257-1997
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA AUTHORIZING THE EXECUTION
OF A MEMORANDUM OF UNDERSTANDING WITH THE MONROE
COUNTY HOUSING AUTHORITY AND ADOPTING THE FUNDING
PLAN AND IMPLEMENTATION PLAN FOR VERY-LOW AND LOW
INCOME HOMEOWNERS REFERENCE COUNTY ORDINANCE 03-1997
WHEREAS, Monroe County has previously executed a governmental interlocal
agreement by Resolution 162-1993 with the Monroe County Housing Authority to
provide professional planning, management, administrative services for and with the
County in providing fair, affordable, decent safe and sanitary housing; and
WHEREAS, the Housing Authority is the County's program administrator for the
State's SHIP, HOME, Elderly Homeowner Rehabilitation Programs including the state's
previous Housing-CDBG Program with the County; and
WHEREAS, the Housing Authority per the County's Plan 2000 prepared and
submitted a current state Housing CDBG application that is in the fimdable range, with a
priority for approved septic installations for very -low and low income io~owMrs. ~
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NOW, THEREFORE, BE IT RESOLVED, by the Board of County~Irtmislme~of
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Monroe County, Flonda, that the County hereby: ~'?~. ...!. :;0
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1. Approves (Attachment "A") Memorandum of Understanding ;ri1t~.au~~ze~its
execution by the Mayor/Chairman. J:a. -
2. Adopts and approves (Attachment "B") Plan Administrator's Budget. Authorizes
administrative fimds from County Fund 100 to support the Plan Administrator's Budget in
the amount of $10,000.00 from Account 500000-554340, Administration, and
$25,000.00 from Account 800500-554340, Affordable Housing, for the execution of the
County's Implementation and Funding Plans by the Plan Administrator.
3. Adopts and approves (Attachment "c" Monroe County Implementation Plan for
Very-Low and Low Income Homeowners reference County Ordinance 03-1997.
4. Adopts and approves (Attachment "D") Monroe County Funding Plan for Very-
Low and Low Income Homeowners reference County Ordinance 03-1997.
Page 1 of2
,. 5. . Authorizes the temporary use/expenditure of an additional $23,000 from FWld 100,
AccoWlt 800500-55430, and the COWlty'S $100,000 FWld Plan revenues for the purpose
of "intermediate revolving payment funds" for authorized committed CDBG and SIDP
funds prior to receipt of the CDBG and SIDP funds from DCA and FHF A. Immediately
upon receipt of the CDBG and SIDP funds the appropriate "intermediate revolving
payment funds" shall be directly reimbursed by the County Finance Department.
6. Authorizes the Monroe COWlty Housing Authority to be the COWlty'S administrator
of the projected Housing Grant Wlder State's CDBG Program and to immediately initiate
required documentation for contract execution and the required environmental process
under 24 C.F.R. Part 58. for release offunds.
7. Requests the Housing Authority in cooperation with COWlty and state staff to
continue to seek additional sources of funding in support of the COWlty'S FWlding Plan
for very-low and low income homeowners that are subject to Ordinance 03- 1997.
PASSED AND ADOPTED, by the Board of COWlty Commissioners of Monroe
County, Florida, at a regular meeting of said Board on the 16th day of July , A.D.,
1997.
~
yes By:
Keitli
(SEAQ
ATTES"r. DANNYL lCDUWIIaR
Approved as to form and legal sUffiCienfi~~ Dat~"ZC 71-
spo/mou _ reso
Page 2 of2
"ATTACHMENT A"
MEMORANDUM OF UNDERSTANDING
FOR THE IMPLEMENTATION AND FUNDING OF THE VERY-LOW AND LOW INCOME
HOMEOWNERS REFERENCE COUNTY ORDINANCE 03-1997'
This Memorandum of Understanding ("MOU") is entered into by the:~oard 9trlCouQly
Commissioners of Monroe County ("MC"), the Monroe County ~u~g. ~tho~
("MCHA") and the Monroe County Health Department ("MCHD"). ?;:::~ ~ -n
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DEFINITIONS/ABBREVIATIONS.=~ ,'0 .!. ~
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= Department of Community Affairs, State of Florida ...., 0
= Florida Housing Finance Agency ~ ;g
= U.S. Dept. of Housing & Development, Housing Quality Standards
= U.S. Department of Housing and Urban Development
= Board of County Commissioners, Monroe County
= Monroe County Funding Plan, for Very-Low and Low Income
Homeowners, Monroe County Ordinance No. 03-1997
= Monroe County Housing Authority
= Monroe County Health Department
= Monroe County Implementation Plan, for Very-Low and Low Income
Homeowners, Monroe County Ordinance No. 03-1997
= Memorandum of Understanding
= Special Programs Office, Monroe County Housing Authority
DCA
FHFA
HQS
HUD
MC
MCFP
MCHA
MCHD
MCIP
MOU
SPO
PURPOSE.
The purpose of this MOU is to reference and document the specific responsibilities of the
above parties as described in the Monroe County Implementation Plan ("MCIP") and the
Monroe County Funding Plan ("MCFP"). MCHA shall have the authority and responsibility
to enact both the MCIP and MCFP on behalf of MC. MCHA is not responsible or liable for
the requirements or enforcement of County Ordinance 03-1997.
FUNDING PLAN PROGRAMS.
Funding Programs for the purpose of inspection/installation of Onsite sewage disposal
system and the correction of U.S. HUD Housing Quality Standards deficiencies prior to
any amendments to the MCIP and MCFP shall consists of:
1. $637,500 Small Cities, Housing Category, Community Development Block Grant,
Department of Community Affairs.
2. $307,500 Monroe County's Local Assistance Trust Fund (SHIP Program)
3. $100,000 Monroe County's dedicated General Revenues.
4. $100,000 State of Florida dedicated General Revenues.
5. $ 25,000 Monroe County's Elderly Homeowner Rehabilitation Program
Page 1 of4
IMPLEMENTATION PLAN ADMINISTRATION
Very-low and low income household participation in the MCIP is voluntary. The Plan
Administrator shall be responsible for the implementation of the MCIP with assistance:
1. from MC through the Growth Management Division which shall provide assistance
in expediting building permit applications in the implementation of HaS deficiencies; seek
additional funding sources; and maintain in coordination with the MCPD a priority waiting
list of eligible very-low and low income households to receive next available funding
opportunity.
2. from MCHD which shall provide notification of County Ordinance 03-1997
compliance requirements; provide MCFP availability notification; and maintain in
coordination with the Growth Management Division a priority waiting list of eligible very-
low and low income households to receive next available funding opportunity. Such
households shall not be processed further under Ordinance 03-1997 under such funding
is obtained or MOU amended.
FUNDING PLAN ADMINISTRATION.
MCHA through its Special Programs Office (SPO) or any other MCHA duly assigned
designee shall be the Plan Administrator and shall have the authority and responsibility
for the administrative implementation of the MCIP and MCFP in accordance with all
applicable local, state, and federal regulations. MC shall designate to SPO, MCHA the
following administrative funding for MCIP and MCFP compliance:
$10,000
$25,000
Fund 100, Acct. 500000-554340, Administration
Fund 100, Acct. 800500-554340, Affordable Housing
All other administrative funds in support of the Plan Administrator's budget shall be
provided by state funding sources (DCA, CDSG Program Administration $112,500 and
the Florida Housing Finance Agency's SHIP Program Administration $30,750).
1. MC shall authorize the temporary use/expenditure of an additional $23,000, from
Fund 100, Acct. 800500-554340, Affordable Housing as "intermediate revolving payment
funds" in order to process authorized CDSG and SHIP fund payments prior to their receipt
from DCA and FHFA.
2. MC authorizes the temporary use/expenditure as required by the Plan
Administrator of the County's $100,000 Plan funds as "intermediate revolving payment
funds' in order to process authorized CDSG and SHIP fund payments prior to the receipt
by the County of CDSG funds from DCA and SHIP funds from FHFA. Immediately upon
receipt of the committed CDSG and SHIP funds the appropriate "intermediate revolving
payment funds" source shall be directly reimbursed by the County Finance Department.
3. MCHA shall submit every two weeks to the County's Finance Department, an
estimate of administrative costs, including but not limited to, salaries and related fringe
benefits;, rent, utilities and clerical supplies, necessary to be paid during the following two
weeks. The submitted documentation shall include an accounting for the money
Page 2 of 4
advanced previously for the administrative costs. Any money previously advanced and
not expended at the time of submission of this documentation shall be deducted from the
total estimate of the costs for the following two weeks in determining the amount to be
advanced, Payment for the following two weeks administrative costs will be remitted to
MCHA in advance of the actual expenditures provided the request for advance with
necessary documentation has been submitted to County's Finance Department in a timely
manner prior to the advance payment date.
REPORTING.
(1) SPO shall provide a monthly written status report to the County Commission through
the County Administrator. Said report shall be due on the monthly Commission Agenda
submittal date. Within five working days notification, the County Administrator may
request attendance of a MCHA representative at any regular County Commission meeting
when applicable to this MOU. SPO shall provide the same report to MCHA for inclusion in
their monthly meeting agenda packet and attend such meetings as requested.
(2) MCHA shall be responsible for the timely submittal of required reports on behalf of
MC to the DCA and the FHFA reference their specific funding programs.
SUB-AGREEMENTS.
MCHA shall have the authority to enter into contractual agreements for necessary
services through employee/intergovernmental agreements or in accordance with MCHA's
Procurement Policy.
ACCESS TO AND RETENTION OF RECORDS.
MC, DCA, FHFA, HUD, the Comptroller General of the United States, and any of their duly
authorized representatives,. shall have access to any books, documents, papers, and
records of MCHA which are directly pertinent to this MOU for the purpose of making audit,
examination, excerpts and transcriptions. MCHA shall retain all records relating to this
MOU for three (3) years after MC makes final payment and all other pending matters are
administratively closed.
EFFECTIVE DATE AND DURATION.
Effective date of this MOU shall be July 17, 1997 and shall remain in effect until all
designated Funding Plan revenues have been expended in accordance with the MICP
and MCFP or until July 16,1999 whichever shall be earlier. If additional operational and
administrative funds are subsequently added by amendment to the MCFP then the length
of the MOU may be extended by written agreement by all parties.
TERMINATION.
This MOU may be terminated in whole or part by any of the signed parties
for convenience without cause, provided that no termination may be effected unless the
Page 3 at 4
other party is given (1) not less than sixty (60) calendar days written notice (delivered by
certified mail, return receipt requested) of the intent to terminate and (2) an opportunity for
consultation with the terminating party prior to termination. If termination for convenience
is effected by MC, an equitable adjustment of costs shall be paid to MCHA for work
performed and settlement costs reasonably incurred by MCHA relating to commitments
(e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of
intent to terminate.
REMEDIES.
Unless otherwise provided, all claims, counter-claims, disputes and other matters In
question between MC and MCHA, arising out of or relating to this MOU, or breach of it,
will be decided if the parties mutually agree or in a Florida court of competent jurisdiction
SIGNATURES:
Date:~
Kei Douglass, M or/Chm.
Board of County Commissioners
Monroe County, Florida
spo/mou/mcse
Bonnie Young, hairpe on
Board of Commissioners
Monroe County Housing Authority
Monroe County, Florida
~ hI~~ Date:
S ephanie Walters, Administrator
"C;OtiN_ Monroe County Health Department
~(") / ,;.".f onroe County, FlOrida
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AlTEST: DANNY l. KOlHAGE. ClERK
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Date: 7- .,;J-3- cr7
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"ATTACHMENT B"
ESTIMATED FUNDING PLAN ADMINISTRATION BUDGET***
(Up to a maximum of 24 month implementation responsibility)
PROJECTED PLAN ADMINISTRATOR REQUIREMENTS (Plan Participation
based from Stock Island to Key Largo, Florida in unincorporated Monroe County)
INCOME VERIFICATION PROCESS
450 Application mail-outs.
200 Anticipated application submittals.
100 Follow-up additional application documentation requests.
300 Anticipated adult income verifications to establish household income.
(Employer verification, Social Security verification, 96 Tax returns)
75 One-on-one interviews for final verification assistance.
200 Certified-mail income verification status letters.
PROPERTY ELIGIBILITY PROCESS
150 Research inquiries Property Card (RE Number) owner & assessed value
verifications.
150 Coordination calls (day/evening) for HQS inspections.
150 On-site physical inspections for HQS deficiencies.
150 Completed HQS inspection reports.
125 Scope of Work write-ups.
125 Cost estimates.
150 Property Eligibility status letters.
CONTRACT AGREEMENT DOCUMENTS
120 Contract Agreements for Operating Permit Inspections between licensed
contractors and eligible homeowners.
120 Non-collusive Affidavits executed by Permit Inspection contractors.
120 Non-collusive Affidavits executed by eligible homeowners.
120 Executed Request for Payment Forms.
120 Executed Contractor's Lien Waivers.
70 Contract Agreements for installation of permitted sewage disposal system.
70 Non-collusive Affidavits executed by installation contractors.
70 Non-collusive Affidavits executed by eligible homeowners.
140 Executed Request for Payment Forms [intermediate (70) & final (70)].
140 Executed Contractor's Lien Waivers.
100 Contract Agreements for HQS deficiency contracts (roofers, plumbers, gc's)
100 Non-collusive Affidavits executed by HQS contractors.
100 Non-collusive Affidavits executed by eligible homeowners.
200 Executed Request for Payment Forms [intermediate (100) & final (100)].
200 Executed Contractor's Lien Waivers.
Page 1 of 2
PUBLIC ADVERTISEMENTS.
1. News Releases and Advertisements. Eligibility Requirements.
2. Request for Proposals. HQS Inspectors/General Contractors.
3. Eligible Homeowner SeminarslWorkshops. (upper, middle, lower keys)
4. CDBG required Environmental Clearance per 24 CFR Part 58, Section 43.
PLAN PROGRAM REQUIREMENTS fCDBG AND SHIP).
1. CDBG Implementation Workshop, Tallahassee.
2. CDBG Request for Funds and Contractor(s) listings (minimum 12 requests).
3. CDBG Contract Amendment and Administrative Close-out Documents.
4. SHIP Annual ClienUFunding Report Requirements.
5. SHIP Three-Year Plan Proposal for state approval effective May 1998
PROJECTED EXPENSES- ADMINISTRATIVE BUDGET (not pro-rata monthly)
(Based on tasks completion maximum of 24 months)***
1. Salaries/Professional Services $73,400
2. Employee Benefits (27.68%) $20,300
3. Staff Travel Allocation $ 9,000
4. Phones/Fax(office phone/cellular) $ 4,800
5. Copying/Printing $ 6,000
6. Informational/educational seminars/workshops $ 2,900
7. Advertisements $ 4,800
8. Legal (Document Review) $ 3,000
9. Office Supplies $ 4,800
10. MCHA Overhead (rent, utilities, insurance, $12,000
computer systems, fax machine, accounting)
11. Field Equipment Purchase/lease, (Camera, Pocket field recorder, $ 6,000
Laptop Computer/printer-field work)
12. Initial Housing Quality Standards Inspections (minimum estimate
125 units@.$250ea. Deficiencies. Scope of Work. Cost Estimate) $31.150
***Total: $178,250
PROJECTED REVENUES-ADMINISTRATIVE BUDGET
1.
2.
3.
DCA, Housing, CDBG Grant, Administration Line Item
FHFA, Monroe County SHIP Budget, Administration Line Item
Monroe Countv. Fund 100. Administrative/Aff. Housina Line Items
Total:
$112,500
$ 30,750
$ 35.000
$ 178,250
***MCHA reserves the right to change the individual amounts of any and all line items
or add a budget line item to accommodate the actual implementation of the County's
Plan per the Memorandum of Understanding without additional BOCC approval, as
long as the total designated expenses and revenues are not exceeded.
sework#s
Page 2 of 2
"ATTACHMENT C"
MONROE COUNTY IMPLEMENTATION PLAN
for
Very-Low and Low Income Homeowners
Monroe County Ordinance No. 03-1997
(Cesspool Elimination and Sewage System Replacement or Repair)
Plan Administrator.
The Plan Administrator shall be the Monroe County Housing Authority in accordance with
with the County's interlocal government agreement with the Housing Authority.
The Plan Administrator shall be responsible for:
1. Determination of an applicant's income eligibility per the criteria of the Funding Plan.
2. Physical inspection of the property (house/trailer) to determine the status of U.S.
HUD's Housing Quality Standard deficiencies and eligibility criteria determination for
Funding Plan participation.
3. Coordination between the eligible homeowner and a licensed inspector for the
inspection of the existing sewage system.
4. When an eligible applicant's (house/trailer) has been qualified to participate in the
Funding Plan and the sewer system inspection results require an installation/repair of a
permitted onsite sewage disposal system in compliance with Ordinance 03-1997, the Plan
Administrator shall coordinate the installation/repair between the homeowner and a licensed
contractor per the terms of County's Implementation and Funding Plans.
5. Meeting the administrative regulations and requirements under Florida Statute and
State Administrative Rule of the County's Community Development Block Grant Program
through the Department of Community Affairs and the County's SHIP Program through the
Florida Housing Finance Agency.
6. Providing required documentation for payment submittals to the County Finance
Department reference County allocated funding sources per the Funding Plan.
Fundina Plan Accounts.
The Monroe County Finance Department shall be the depository of all County approved
funding sources allocated under the Monroe County Funding Plan for Very-Low and Low-
Income Homeowners, Cesspool Elimination and Septic System Replacement. Said funds
shall be released to the designated recipients upon documented requests from the Plan
Administrator. The funding from the County ($100,000) and the State ($100,000) shall be
immediately transferred to the County's Finance Department's designated account by the
appropriate County staff. All allocated funding sources shall be subject to the County's
annual audit.
Page 1 of 4
Participant Applications.
The Plan Administrator shall provide to the Monroe County Health Department application
packets (for eligibility criteria and requirements for very-low and low income primary
residence homeowners.). The Monroe County Health Department shall distribute the
application packets with the issuance of Compliance Letters under County Ordinance 03-
1997.
Application Processina Procedure.
1. Upon receipt of a submitted application, the Plan Administrator shall determine if
sufficient required documentation has been provided. (If not, request same from applicant.)
2. Participant's household income verification eligibility shall be determined.
3. Upon income eligibility verification, the Plan Administrator shall schedule a physical
inspection of the unit (house/trailer) by an experienced home inspector (with a minimum of a
general contractor's license) to determine the proposed Scope of Work and initial cost
estimate to meet U.S. HUD Housing Quality Standards (HQS).
4. Upon receipt of the HQS inspection the Plan Administrator will determine if the
applicant and property meet the Plan's priorities for funding participation and will notify the
applicant:
a) They are a qualified participant to receive funding from the Plan and provide
them an implementation form to follow to have their existing sewer system inspected
by a County Health Department's pre-qualified inspector to complete an Operating
Permit Inspection Report. Where the Report indicates the need for a new permitted
installation or repair of the existing, the Plan Administrator shall provide the applicant
a list of the Health Department's pre-qualified installers/systems to select from. To
have the HUD HQS scope of work on their unit (house/trailer) completed, the Plan
Administrator shall coordinate with the qualified participant to enter into a
construction contract agreement with a licensed contractor.
b) They are not a qualified participant at this time to receive funding based on the
Funding Plan's Eligibility Criteria. (Le. the extensive repairs and costs required to
bring the unit (house/trailer) into compliance with HQS requirements). Based on the
availability of sewer system inspection funds they will be provided an implementation
form to follow to have their existing sewer system inspected by a County Health
Department's pre-qualified inspector to complete an Operating Permit Inspection
Report. Where the Report indicates the need for a new permitted installation or
repair of the existing, the participant shall be officially notified that they are being
placed on a priority waiting list with the County Health Department and Growth
Management Division for future funding eligibility consideration to have the new
installation/ repair completed.
Page 2 of 4
Procurement.
1. The Health Department shall provide an updated list of qualified Onsite Sewage
Disposal System inspectors for availability to program participants. The Health Department
shall establish a payment standard for the specific required inspection services prior to the
initiation of this Plan and/or approve each inspection proposal prior to execution by Plan
participant. All inspection agreements shall be between the homeowner and the inspectors.
2. The Health Department shall provide a list of approved manufacturer's onsite sewer
disposal systems and list of licensed and/or approved installation contractors for availability
to program participants. The Health Department shall establish a Scope of Work for specific
installation requirements prior to the implementation of this Plan.
3. The Plan Administrator will periodically list specific eligible properties and provide the
list to all qualified manufacturer's installers with individual property operating permit
inspection reports, Health Department's Scope of Work, and associated bid proposal
documents. Interested installers shall have a specific time/date and place to provide sealed
cost proposals/executed bid documents. All contracts shall be between the homeowner and
installer.
4. The Plan Administrator shall assist eligible Plan participants in obtaining licensed
contractors to complete applicable Housing Quality Standards deficiencies to their
(house/trailer). Where contractors are not available in a timely manner and/or cost
proposals exceed the Plan Administrator's cost estimate by more than twenty percent (20%),
then the Plan participant shall have the option to have the work completed through the Plan
Administrator's licensed inspector(s)/contractor(s).
Participant Fund Payments.
1. Payment to the pre-approved inspector shall be processed by the Plan
Administrator upon written certification by the Health Department that they are in receipt of a
satisfactorily completed Operating Permit Inspection Report, receipt of owner's executed
request for payment, and inspector's lien waiver.
2. Payment to the pre-approved installer/contractor shall be processed by the
Plan Administrator upon written certification by the Health Department that the installation is
satisfactorily completed, receipt of owner's request for payment and installer/contractor's line
waiver.
3. Plan Administrator shall review the participant's proposal(s) to complete the
necessary HQS deficiencies reference the (house/trailer); review and approved contractor's
proposal with property owner prior to execution of a contract(s) by the property owner and
county licensed contractor(s) to complete the required HQS deficiencies. The Plan
Administrator shall be responsible for intermediate and final physical inspections of the HQS
deficiency completed work on the (house/trailer) to determine program compliance prior to
requesting contractor's intermediate/final payment with appropriate contractor's lien waiver.
Page 3 of 4
. Growth Manaaement Division.
Building permit applications for the rehabilitation work required to correct existing
Housing Quality Standards (HQS) deficiencies shall receive priority processing by the
Growth Management Division and building permit fees shall be waived in accordance with
County Resolution 094-1994.
Public Proaram Information.
As requested, the Plan Administrator shall take part in any scheduled public outreach
programs sponsored by the Health Department and/or Monroe County.
The Plan Administrator shall independently conduct Informational SeminarslWorkshops as
applicable on behalf of the very-low and low-income homeowners upon the initiation of the
Plan. Seminarslworkshops and individual conferences will be conducted in the lower, middle
and upper keys. News releases reference Plan participation by the very-low and low income
residents will be formulated. Television informational program(s) will be conducted.
Disputes.
Any misunderstandings, differences and/or disputes arising from any request for payment
from the Funding Plan based on contractual agreements between the participants and
eligible contractors that cannot be resolved by the Plan Administrator shall be forwarded to
the Office of the County Attorney for review and determination of action.
Page 4 of 4
spo/implplan
"ATTACHMENT D"
MONROE COUNTY FUNDING PLAN
for
Very-low and Low Income Homeowners
Monroe County Ordinance No. 03-1997
(Cesspool Elimination and Sewage System Replacement or Repair)
Eliaibilitv Criteria.
1. Must have received official certified notification from the Monroe County Health
Department reference Cesspool Identification Elimination Project per compliance with The
Monroe County Onsite Sewage Disposal System Operation Permit Program.
2. Meet U.S. Department of Housing and Urban Development income criteria by
household as a qualified very-low or low income household in Monroe County.
3. The property must be your primary residence (homestead exemption as applicable).
Property cannot exceed $140,600 in assessed value (State's HOME Program participation
limit based on U.S. Treasury Dept., Safe Harbor, Bond limitations). Fund Administrator may
allow a 10% exception based on documented elderly/handicap disability status.
4. Participant's property shall only be in an unincorporated area of Monroe County and
located in an area not being reviewed for or designated for a planned package treatment
plant by the Health Department or Growth Management Division of Monroe County.
5. Applicable funding program regulations require the unit (house/trailer) to meet
minimum U.S. HUD Housing Quality Standards as well as have a permitted onsite sewage
disposal system. Applicants with the lowest total cost required for unit rehabilitation will be
given priority. Maximum total funding for unit rehabilitation and sewage system replacement
or repair is $22,000.
ComDliance.
Very-low and low income primary residence property owners providing documented
proof of the above eligibility criteria shall not be found in non-compliance with Ordinance No.
03-1997 until such funds are made available through the County's very-low and low income
Fund Plan to (1) complete the required physical inspection and (2) complete the required
installation/repair of an approved onsite sewage disposal system.
Eliaible Costs.
1. Operating Permit Inspection Fee
2. Onsite Sewage Treatment and Disposal Operating Inspection Costs
3. Approved Installation of a Permitted Onsite Sewage Disposal System
4. Construction completion of U.S. HUD Housing Quality Standard Deficiencies
Page 1 of 3
Method of Fundina.
Monroe County has determined the following methods of funding to be implemented by the
Plan Administrator:
1. Funding to the eligible participant for the inspection, installation and/or repair of a
permitted onsite sewage disposal system shall be in the form of a deferred mortgage and
note (principal amount only-no interest) that shall be due and payable upon sale or transfer
of the property.
2. Where funding is only for the onsite sewage disposal system disposal inspection
costs, such approved costs shall be in the form of a grant to the eligible participant.
3. Funding to the eligible participant for required rehabilitation of U.S. Housing Quality
Standard deficiencies shall be in the form a deferred mortgage and note (principal amount
only-no interest) that shall be due and payable upon sale or transfer of the property unless
where the total amount of expended funds for required HQS rehabilitation funds do not
exceed $5,000, then such funds shall be in the form of a grant.
Initial Fundina Commitment to meet Proaram Reauirements.
Said funds are allocated for the eligible very-low and low income homeowners to correct
unsanitary and unsafe existing conditions.
Funding Onsite Sewage Disposal Housing Quality
Source System InsD./reDlacement Standards rea'ts. Total
State $100,000 $ -0- $100,000
County $100,000 $ -0- $100,000
MC Elderly Rehab $ -0- $ 25,000 $ 25,000
SHIP (trailers ineligible) $150,000 $157,500 $307,500
CDBG $400,000 $237.500 $637.500
$750,000 $420,000 $1,170,000
(Additional funds may be added to the Fund Plan by authority of the BaCC based on
availability from designated funding sources)
Initial Priority bv Fundina Source Reauirements:
All funding allocations are subject to specific program requirements and subject to unknown
property conditions prior to physical inspections. The following numbers of initial units to be
addressed are estimated on an average cost of $10,000 for a permitted onsite sewer
disposal system. Any increase or decrease to this average shall increase or decrease the
initial number of funded eligible households.) Households needing only tank and/or drain
field replacement will also vary the average.
Page 2 of 3
1. (45) Standard Homes (non-mobile homes) installed systems $450,000
Funding Sources: $ 150,000 SHIP Funds (mortgage)
$ 75,000 State Funds (mortgage)
$ 225,000 COBG Funds (grant or mortgage)
2. (25) Mobile Homes installed systems $250,000
Funding Sources: $ 25,000 State Funds (mortgage)
$ 50,000 County Funds (mortgage)
$ 175,000 COBG Funds (grant or mortgage)
3. (50) Additional standard/mobile homes physically inspected/permitted $50,000
(Awaiting additional system installation funding)
(Average estimated costs for inspection/permit fee $1,000)
Funding Sources: $ 50,000 County Funds (grant)
4 (70) Funding for eligible properties to meet U.S. HUO Housing Quality
Standards (HQS) in order to qualify for COBG grant funds for
onsite sewage system installations. Estimated average of
rehabilitation work $6,000.00 per eligible household unit.
a) 45 Estimated Standard Homes (non-mobile homes) $270,000
Meet requirements for Housing Quality Standards(HQS)
Funding Sources: $ 87,500 COBG Funds (grant)
$157,500 SHIP Funds (mortgage)
$ 25,000 MC Elderly Rehab (mortgage)
b) 25 Estimated 25 Mobile Homes $150,000
Meet requirements for Housing Quality Standards (HQS)
Funding Sources: $150,000 COBG Funds (grant)
Fundina Plan Modification.
Administrative/numerical modifications may be made by the Fund Administrator to meet
funding source(s) program compliance requirements.
The Board of County Commissioners may make policy modifications to the Funding Plan
upon consideration of recommendations from the County Administrator and staff.
Page 3 of 3
spo/septicpl