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FY2000 02/17/2000 1JBannp lL. Itolbage BRANCH OFFICE 3117 OVERSEAS HIGHWAY MARAlHON, FLORIDA 33050 TEL. (305) 289-6027 FAX (305) 289-1745 CLERK OF THE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 BRANOI OFFICE 88820 OVERSEAS HIGHWAY PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-7145 FAX (305) 852-7146 MEMORANDUM DATE: March 7, 2000 FROM: Lynda Stuart, Office Manager Tourist Development Council Pamela G. HanCOl'.~ Deputy Clerk (~.Y TO: At the February 17, 2000, Board of County Commissioner's Meeting the Board approved and authorized execution of the following items: 1. A second Amendment to Agreement between Monroe County and Key West Fishing Tournament, Inc. covering Key West Fishing Tournament, Inc. DBA Key West & Lower Keys Fishing Tournament to clarify dates of events from November 1, 1999 through November 30, 2000. 2. An Amendment to Agreement between Monroe County and Redbone, Inc. to allow for revision of date for the production of Little Palm Island Grand Slam from September 19-21,2000 to August 22-24,2000. 3. An Amendment to Agreement between Monroe County and Redbone, Inc. to allow for reVision of date for the production of Mercury Baybone Celebrity Tournament from October 12-15,2000 to September 29 to October 1, 2000. /4. A Funding Agreement between Monroe County and The Key West Police AtWetic League covering the Key West Charity Dolphin Tournament on May 12-14, 2000, in an amount not to exceed $2,500.00, FY 2000, Two Penny allocated under the Fishing Umbrella. 5. Local Market Report Agreement between Monroe County and Smith Travel Research, Inc. to provide local market research reports. Please be sure that insurance is provided on each of the above mentioned events prior to the commencement date. Attached hereto are two duplicate originals of the above, one for your return to the provider and the other for your departmental files. Should you have any questions, please do not hesitate to contact this office. Cc: County Administrator w/o documents County Attorney Finance, %Kim Hanna File FILED FOR RECOF 00 MAR -7 PH 12: .. FUNDING AGREEMENT DANNY L. KOlHALE H elK. CIR. C:. THIS AGREEMENT is made and entered into by and between the Boa~~ COUNTY. rt-' County Commissioners of Monroe County, Florida, (hereinafter referred to as the "SOCC") and The Key West Police Athletic League. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the SOCC has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $2,500.00 (Two Thousand and Five Hundred Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of Key West Charity Dolphin Tournament on May 12-14, 2000. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the SOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and SOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. In order for event sponsor to be re- imbursed for expenditures, the invoices must be submitted no later than July 12th, 2000. 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by SOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit SOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/herlits behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No.1 0-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. " _</:~.'~~.. W....I.T.. ~ESS WHEREO.F, each party has caused this Agreement to be executed by ,. Its duly aU;,onzed representative, the ;rbl day of KB ,~ ~ I. , I . . ( (SEAL) . :~ Board of County Commissioners \ Attest: Danny L. O;S5.~~ Mayor hairman (CORPORATE SEAL) The Key West Police Athletic League '.'--'~'- Attest: By. By Secretary President OR Witness ~ EXHIBIT A BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. OCTOBER 1, 1999 TO SEPTEMBER 30, 2000 KEY WEST CHARITY DOLPHIN TOURNAMENT ------------------------------------------------------ MAY t')..-IY""! 2000 *GENERAL - NON-ALLOCATED $ --0-- $ --0-- $ 625. $ 75 $ 700 $ 1,000 $ 100 ---------- $ 2,500 DIRECT MAIL & POSTAGE BROCHURES, POSTERS, PROGRAMS, PATCHES TROPHIES PHOTO PROGRAM MEDIA ADVERTISING T-SHIRTS, CAPS, JACKETS DAY 1 5 ),:t 1- DAY 2 5113 DAY 3 5\ ILr t~. - . DAY 4 FLORIDA KEYS FISHING TOU~~AMENTS, INC., TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 1999-2000 KEY WEST CHARITY DOLPHIN TOURNAMENT PRINT TOU~~AMENT NAME AM LINES IN WATER -- PM LINES OUT OF WATER --6..:..!llL-PM EVENING COCKTAIL PARTY -ANGLER'S MEETING PM OTHER EVENT 8, : 00 AM LINES IN WATER --1l:~PM LINES IN WATER ---L:~PM EVENING COCKTAIL PARTY ~:~PM OTHER EVENT WEIGH IN COOK OUT & BBQ / --lL:~AM LINES IN WATER --2L:lUL--PM LINES IN WATER PM EVENING EVENT --5....:.illl.-PM OTHER EVENT AWARDS DINNER _ _AM LINES II~ vlATER PM LINES IN WATER _:_PM::- EVENING EVENT PM OTHER EVENT N/A DAY 5 : AH LINES IN vlATER - - : Pf"\ LIHES H! \'!^TEi; - - : Ell'; E'JEH WG EVEr_,. -- - : PM OTHER EVENT N/A - - (. EXHIBIT B /' "