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FY1989BRANCH OFFICE 3117 OVERSEAS HIGHWAY MARATHON, FLORIDA 33050 TEL. 1305) 743-9036 I GJ`4.�JJy C14Q4� OG9w •o 4r 4+OE COUI(T'r •t�'C� ;Dannp IL. RiAbage CLERK OF THE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 294-4641 May 26, 1988 The Honorable Eugene R. Lytton, Sr. and, Members of the Board of County Commissioners 310 Fleming Street BRANCH OFFICE P.O. BOX 379 PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-9253 2 --n � LJ .. w y Key West, Florida 33040 Dear Mayor and Commissioners: In accordance with the provisions of Chapter 129.03(2) and Resolution No. 128-1988 and 199A-1988. I am submitting my proposed budgets for the Fiscal Year 1988-89. These budgets reflect an overall increase of 8.2%. I have listed below the major components of the increase in appropriation: Cost -of -Living Adjustment @ 4% Merit Pool @ 3% 3/4 Accounting Clerk position Matching Costs Total Other Operating Expenses TOTAL INCREASE % of Increase Increase $ 57,845.00 41,878.00 10,374.00 24,100.00 $134,197.00 6.0 $ 50,401.00 2.2 $184,598.00 8.2 The Honorable Eugene R. Lytton, Sr. and Members of the Board of County Commissioners 310 Fleming Street May 26, 1988 Key West, Florida 3304D Page Two This budget includes provisions for a cost -of - living increase of 4% and the creation of a pool for merit increases in the amount of 3% of salaries. This 3% is calculated on the base salaries before the proposed cost -of - living increase. The above budget action was taken pursuant to the Board's request as expressed at a Special Meeting on April 14, 1988 and the direction taken by the County Administrator relative to the budgets of departments under his jurisdiction. For the past six years, I have shared an Accounting Clerk position with Mr. LaTorre. This individual is the bookkeeper for several social service related programs operated by Mr. LaTorre. This individual was located in my office to facilitate her access to the financial records. I utilized this individual to assist the accountant who handles the trust and agency operation of the Clerk's Office and paid her a partial salary for those services. Mr. LaTorre has advised me that due to the growth of these programs - in both size and complexity- it will be necessary to relocate this position to the new County -leased facility on Whitehead Street and make use of 100% of her time to assist the various program directors. This area of my operations has seen a dramatic increase in activity over the last five years, and I estimate that we will process approximately 11 million dollars through these accounts in this fiscal year. Accordingly, I have included in this budget, an allocation for 3/4 of an Accounting Clerk position - plus matching costs - in the amount of $10,374.00. As you can readily see, the largest part of my requested increase is in the area of the cost -of -living and merit increases, the 3/4 of an Accounting Clerk position, and associated matching costs. It has always been my position to conform my budgets to the policy of the Board concerning cost -of -living increases. Accordingly, I will adjust my budgets to reflect the Board's final decision bn that matter. A The Honorable Eugene R. Lytton, Sr. and Members of the Board of County Commissioners 310 Fleming Street May 26, 1988 Key West, Florida 33040 Page Three As I have in the previous seven budget transmittals, I must once again bring to your attention the dire need for a secure and environmentally controlled storage and retrieval area for the County's permanent public records. None of the areas where these records are currently stored has any degree of fire protection. Furthermore, the storage areas for current Circuit, County, and Probate Court files leak during hard rains and, consequently, subjects these files to water damage. Without proper environmental controls, the physical integrity of these records in the long-term is at risk. In connection with this, and in the event the District School Board makes a decision concerning the disposition of Truman School, I must once again point out that these budgets do not provide for any rental, purchase, or other means of acquisition of space which may be needed to house the County records which I now have stored on the second floor of the Truman School Building. The records that are stored in Truman School are generally not eligible to be destroyed under the provisions of the rules established by the State of Florida Department of Archives. These records are on schedules which will provide that, in some cases without microfilming, they will be destroyed in future years. However, it is obvious that those that are destroyed are replaced by records which accumulate daily and which will be destroyed in like manner in future years. We are taking every possible step to obtain destruction authorization as quickly as possible in order to keep the amount of these records to a manageable level. Microfilming and records management is an on -going operation and concern of the Clerk's Office. Also, as stated in my previous budget transmittals, I must once again point out a very serious situation on the second floor mezzanine in my office in the Main Courthouse. That second floor is accessible by one set of stairs only and in the event of a fire which involved the area of the staircase, there would be no means for those employees who work in that area to escape. This section is adjacent to our Microfilm Division in which is housed a processing unit which utilizes inflammable materials. We do everything;that can be done to make sure that these materials are stored The Honorable Eugene R. Lytton, Sr. and Members of the Board of County Commissioners 310 Fleming Street May 26, 1988 Key West, Florida 33040 Page Four properly to minimize any potential fire hazards; however, I must again request that Mr. Pierce be granted sufficient funds in his budget to provide for the installation of an outside circular staircase, or any other alternative means of entrance and escape from the area which is acceptable. I also ask the Commission to assist Mr. Pierce and myself to obtain the necessary approvals from the appropriate regulatory boards when the time comes to proceed with the work. The employees have requested in writing that I take whatever steps are necessary to provide another means of access to and from the area. For the first time, my budgets do not include any appropriation for insurance expenses. In the past, I have budgeted Group Insurance, Workers Compensation, and Insurance and Bonds in my operating budgets. These items are not now - and in my experience, never have been - included in the operating budgets of the Property Appraiser, Tax Collector, or the Sheriff. All of these costs are managed by the County Administrative staff involving either self-insurance funds or insurance purchased from third parties. Once these accounts are budgeted, I exercise no further control over them. Since these costs have dramatically increased over the last several years, and they are beyond my management and control, I now feel that it is necessary that my budgets be handled in the same manner as the other Constitutional Officers. In this presentation, I have adjusted the 1987-88 budgets deleting appropriations for the insurance items mentioned in order to provide for an appropriate comparison. The County has awarded a contract for the renovation of the first floor of the Courthouse Annex and presumably my Traffic and County Court operation will be moving from 310 Fleming Street sometime after the first of the year. These budgets do not include any costs associated with that move. Provisions should be made in the Capital Projects Fund for those expenses. There is currently pending in the 1988 session.of the Legislature, a bill which would increase the salary of the Clerks of the State to achieve parity with the Sheriffs. The Honorable Eugene R. Lytton, Sr. and Members of the Board of County Commissioners 310 Fleming Street May 26, 1988 Key West, Florida 33040 Page Five At the time of writing, it does not appear likely that this bill will pass and I have, therefore, not included any provision for the increase in my budget. While I do not personally support the bill, should it pass, I would have to amend my request to include the additional amount to cover the increase. If you have any questions concerning my budget or any of the enclosures, I would be happy to meet with you, either individually or collectively, to discuss them at your convenience. DLK:sab cc: File M Very truly yours, ann lhage C erk of C'rcuit Court and ex o icio Clerk Board of County Commissioners Detailed Revenue Analysis Fiscal Year 1987-1988 988-89 Estimated Estimated 1987-1988 1988-1989 Revenue Revenue Clerk to BOC Interest on Investments Clerk's Accounts $ 30,000.00 $ 30,000.00 General Fund 560,000.00 575,000.00 Fine & Forfeiture 200,000.00 200,000.00 Road & Bridge 50,000.00 50,000.00 MSD 220,000.00 200,000.00 Workmen Compensation 25,000.00 25,000.00 Special Districts 125,000.00 100,000.00 Total Clerk to BCC 1,210,000.00 1,180,000.00 Clerk Circuit Court Recording 329,602.00 325,000.00 Circuit Court Civil 69,800.00 70,000.00 *Felony Filings 80,000.00 80,000.00 Attendance 60,000.00 60,000.00 Minutes 40,000.00 40,000.00 Subpoenas 26 ,000.00 25, 000.00 206,000.00 205,000.00 *Juvenile F liiT'ngs 16,000.00 16,000.00 Attendance 38,000.00 38,000.00 Minutes 3,500.00 3,500.00 Subpoenas 2,500.00 2,500.00 60,000.00 60,000.00 Probate 23,500.00 25,000.00 Marriage/Passport 31,355.00 30,000.00 Copies 52,800.00 55,000.00 Miscellaneous Fees 124,500.00 125,000.00 Domestic Relations 32,000.00 35,000.00 Carmercial Document Stamps 59,500.00 50,000.00 980,000.00 Total Clerk Circuit Court 989,057.00 -1- Clerk County Court Civil 44,000.00 45,000.00 Micro -Film Sale of Film, copies,etc. 35,000.00 35,000.00 $2,278,057.00 $2,240,000.00 * These items represent charges to Board of County Cam issioners under "Fbe" System. -2- Revenues Collected BV The Clerk And igd--tt-edDirectly To Other Governmental Agencies County Fines & Forfeitures Court Facility Fee Total State Documentary Stamp Tax Intangible Tax Criminal Justice Trust Crimes Compensation Police Academy Juvenile Surcharges Spouse Abuse EMT Surcharge Additional Filing Fees Court Education Trust Miscellaneous Total am. 0l Municipalities Key West & Key Colony Beach Fines and Costs, etc. Other Domestic Relations Legal Aid Law Library Clerk's Trust Fund Total Others Total Estimated 1987-1988 $ 1,595,000.00 24,500.00 1,619,500.00 4,590,000.00 1,232,000.00 97,750.00 18,000.00 19,600.00 45,000.00 22,000.00 12,100.00 37,446.00 3,500.00 10,500.00 6,087,896.00 Estimated 1988-1989 $ 1,600,000.00 50,000.00 1,650,000.00 4,000,000.00 1,100,000.00 97,000.00 18,000.00 20,000.00 45,000.00 20,000.00 12,000.00 37,000.00 3,500.00 11,000.00 5,363,500.00 162,800.00 165,000.00 1,399,000.00 14,200.00 43,900.00 43,068.00 1,500,168.00 9,370,364.00 1,450,000.00 14,000.00 44,000.00 50.000.00 1,558,000.00 8,736,500.00 TOTAL ALL REVENUES $11,648,421.00 $10,976,500.00 -3- Budqet Sumrary Requested '88-'89 Budget Approved Requested 187-188 Increase Budget (Decrease) Clerk to Bd. Co. Come. $ 525,484.00 $ 475,478.00 $ 50,006.00 Clerk of Circuit Court 854,259.00 772,427.00 81,832.00 Clerk of County Court 516,028.00 493,810.00 22,218.00 Microfilm Department 143,597.00 128,889.00 14,708.00 Data Processing 323,347.00 309,716.00 13,631.00 Domestic Relations 53,562.00 51,359.00 2,203.00 Totals $2,416,277.00 $2,231,679.00 $184,598.00 8.2% -4- IN A Clerk to the Board of County Ccmdssioners Requested Approved Requester 188-189 187-188 Increase • Budget Budget (Decrease) Personal Services $490,787.00 $449,051.00 $41,736.00 Operating Expenses 24,350.00 22,527.00 1,823.00 Capital Outlay 10,347.00 3,900.00 6,447.00 Totals $525,484.00 $475,478.00 $50,006.00 10.5% -5- Proposed 1988-1989 Budget tar Clerk to the Board of County Commissioners 120 Salaries & Wages $401,647.00 140 Overtime' 1,000.00 210 FICA 30,239.00 220 Retirement 57,901.00 230 Group Insurance -0- 240 Workmen's Compensation -0- Personal Services 490,787.00 340 Contractual Services 500.00 400 Auto Allowance & Travel 2,500.00 410 Communication -0- 440 Rentals 3,750.00 450 Insurance and Bonds -0- 461 Maintenance of Buildings 500.00 462 Maintenance of Equipment 4,000.00 490 Miscellaneous Supplies -0- 510 Office Supplies 10,000.00 511 Office Equipment Non-5q)end 200.00 515 Blucational 300.00 516 Commissions & Fees 1,000.00 521 Gasoline Oil & Lube 500.00 541 Dues & Membership 500.00 542 Subscriptions 600.00 Operating 24,350.00 640 Capital Outlay 10,347.00 Thtal $525,484.00 -6- Pos. Clerk to the Board of County Cammi.ssioners Annual '87-'88 Position Salary Cost of Living A-01-K Finance Director A-02-K Assistant Director A-03-K Gen. Ledger Super. II A-04-K Payroll Super. II A-05-K Adm.Ast./Acct.C1.IV *A-06-K Aact. Clerk III A-07-K Aact. Clerk II A-08-K Acct. Super I A-09-K Sr. Data Entry Op. A-10-K Aact. Clerk III A-11-K Payroll/Acct. Clerk II A-12-K Property/Acct. Clerk III A-13-K Staff Accountant A-14-K Aact. Clerk I A-15-K Data Entry Op. I A-16-K Acct. Clerk I A-17-K Adm. Sec. II A-18-K Adm. Sec. I A-19-K Payroll/Aact. Clerk II A-20-K Acct. Clerk I Zbtal $ 37,060.00 26,767.00 25,251.00 22,890.00 17,759.00 15,144.00 13,530.00 20,121.00 15,592.00 19,582.00 15,278.00 18,385.00 25,615.00 15,073.00 12,528.00 14,064.00 20,165.00 15,500.00 12,882.00 12,185.00 $375,371.00 $ 1,482.00 1,071.00 1,010.00 916.00 710.00 606.00 541.00 805.00 624.00 783.00 611.00 735.00 1,025.00 603.00 501.00 563.00 807.00 620.00 515.00 487.00 $15,015.00 Merit Pool at 3%, * 75% allocated. to Clerk to Board of County Commissioners 25% allocated to Domestic Relations Division -7- Proposed '88-'89 Salary $ 38,542.00 27,838.00 26,261.00 23,806.00 18,469.00 15,750.00 14,071.00 20,926.00 16,216.00 20,365.00 15,889.00 19,120.00 26,640.00 15,676.00 13,029.00 14,627.00 20,972.00 16,120.00 13,397.00 12,672.00 $390,386.00 $ 11,261.00 $401,647.00 2M Clerk to the Board of County Carmissioners Capital Outlay Request/Justification Total Quantity Item Cost 1 PC-386 $ 8,797.00 1 File Cabinet 150.00 1 Typewriter 700.00 1 Desk 250.00 3 Chairs 450.00 Total $ 10,347.00 Justification New unit - Staff Accountant New Unit Replacement Replacement Replacement -8- Personal Services Operating Expenses Capital Outlay Zbtals Clerk of Circuit Court Requested Approved Requeste3 188-189 187-188 Increase • Budget Budget (Decrease) $714,977.00 $648,767.00 $66,210.00 127,450.00 102,570.00 24,880.00 11,832.00 21,090.00 (9,258.00) $854,259.00 $772,427.00 $81,832.00 10.6% -9- Proposed 1988-1989 Budget Clerk of the Circuit Court 110 Executive Salary $ 52,469.00 120 Salaries & Wages 528,152.00 140 Overtime 4,000.00 210 FICA 43,905.00 220 Retirement 86,451.00 230 Group Insurance -0- 240 Workmen Compensation -0- Personal Services 7140,977.00 340 Contractual Services 15,000.00 400 Auto Allowance & Travel 10,000.00 410 C mumications 7,500.00 440 Rentals 10,500.00 450 Insurance & Bonds -0- 461 Maintenance of Buildings 1,500.00 462 Maintenance of E7quigwnt 10,000.00 490 Miscellaneous Supplies 500.00 510 Office Supplies 48,750.00 511 Office Bquipnent Nan -Expend 1,000.00 515 Advertising 200.00 516 Commissions & Fees 20,000.00 521 Gasoline, Oil & Lub. 800.00 541 Dues & Memberships 1,200.00 542 Subscriptions 500.00 Operating 127,450.00 640 Capital Outlay 11,832.00 Zbtal $854,259.00 -10- Clerk of the Circuit Court Annual Proposed �'88-'89 Pos. 187-188 # Position Salary Cost of Living Salary Clerk of Courts $ 50,451.00 $ 2,018.00 $ 52,469.00 O-01-K Adm. Asst. 35,750.00 1,430.00 37,180.00 0-02-K Chief Dep. Clerk 38,150.00 1,526.00 39,676.00 0-03-K Acct. Clerk II P.T. 13,861.00 554.00 14,415.00 0-04-K Jury Clerk 18,487.00 739.00 19,226.00 Zbtal $106,248.00 $ 4,249.00 $110,497.00 Recording Division D-01-K Sr. Data Entry Op. 16,293.00 652.00 16,945.00 D-02-K Dept. Super. I 21,264.00 851.00 22,115.00 D-03-K Recording Clerk I 15,533.00 621.00 16,154.00 D-04-K Recording Clerk I 15,533.00 621.00 16,154.00 D-05-K Data Entry Op. I 14,259.00 570.00 14,829.00 D-06-K General Clerk (PT) 12,785.00 511.00 13,296.00 Zbtal $ 95,667.00 $ 3,826.00 $ 99,493.00 m Probate Division E-01-K Law Clerk II 16,673.00 667.00 17,340.00 -11- Pos. # Position Juvenile Division F-01-K Law Clerk II Clerk of the Circuit Court Annual '87-'88 Salary Cost of Living 16,031.00 Marriage & Passport G-01-K Cashier 13,031.00 Civil Circuit *B-01-K Dept. Super. II 12,541:00 B-02-K Law Clerk II 12,724.00 B-03-P Law Clerk II 12,985.00 B-04-K Law Clerk I 15,000.00 B-05-K General Clerk 13,071.00 B-06-K General Clerk 14,350.00 Thtal $ 80,671.00 *55% allocated to Circuit Civil Division 45% allocated to Domestic Relations Division 641.00 521.00 502.00 509.00 519.00 600.00 523.00 574.00 $ 3,227.00 Proposed 488-'89 Salary 16,672.00 13,552.00 13,043.00 13,233.00 13,504.00 15,600.00 13,594.00 14,924.00 $ 83,898.00 -12- Pos . # Position Felony Division C-01-K Dept. Super I C-02-K Sr. Law Clerk C-03-K Law Clerk II C-04-K Trial Clerk I C-05-K Trial Clerk I C-06-K Trial Clerk I C-07-K Trial Clerk I C-08-K Trial Clerk I C-09-P Trial Clerk I C-10-M Trial Clerk I C-11-K General Clerk Zbtal Clerk of the Circuit Court Annual '87-'88 Salary 23,782.00 14,000.00 16,000.00 12,681.00 12,185.00 15,370.00 20,529.00 12,185.00 12,185.00 13,031.00 13,335.00 $165,283.00 $493,604.00 Cost of Living 951.00 560.00 640.00 507.00 487.00 615.00 821.00 487.00 487.00 521.00 533.00 $ 6,609.00 $19,740.00 Merit Pool at 3% Proposed '88-189 Salary 24,733.00 14,560.00 16,640.00 13,188.00 12,672.00 15,985.00 21,350.00 12,672.00 12,672.00 13,552.00 13,868.00 $171,892.00 $513,344.00 $ 14,808.00 $528,152.00 -13- Quantity 1 3 3 5 1 1 1 1 2 1 1 1 3 Clerk of Circuit Court Capital putlay Request/Justification Total Item Cost Justification Plat Map Cabinet $ 3,284.00 Typewriters 2,100.00 Time Clocks 1,350.00 Secretarial Chairs 625.00 Printer (Support Division) 700.00 Shelves/work Station (Juvenile) 490.00 Computer Terminal (File Roan) 400.00 Decollator 349.00 Calculators 275.00 File/Shelf Unit 420.00 Misc. PC hardware/software 1,000.00 PC Workstation 500.00 Cabinet - Computer Printouts 139.00 Chairs (Public Viewing Area) 200.00 Total $11,832.00 Store Plats Replacement Replacement Replacement New Unit New Unit New Unit New Unit Replacement New Unit New Units New Unit New Unit New Unit -14- Personal Services Operating Expenses Capital Outlay Totals Clerk County Court Requested '88-'89 Budget $459,957.00 47,850.00 Approved Requested 187-'88 Increase Budget (Decrease) $438,515.00 39,550.00 $21,442.00 8,300.00 8,221.00 15,745.00 (7,524.00) $516,028.00 $493,810.00 $22,218.00 4�5% -15- Proposed 1988-1989 Budget Clerk of County Court 120 Salaries & Wages $375,354.00 140 Overtime 2,000.00 210 FICA 28,339.00 220 Retirement Contributions 54,264.00 230 Group Insurance -0- 240 Workmen's Caapensation -0- Personal Services 459,957.00 400 Auto Allowance & Travel 1,500.00 410 CaYmunications 1,000.00 440 Rentals 10,000.00 450 Insurance & Bonds -0- 462 Maintenance of equipment 6,000.00 510 Office Supplies 28,750.00 Office Equipment Non -Expend 300.00 515 Advertising 200.00 542 Subscriptions 100.00 Operating 47,850.00 640 Capital Outlay 8,221.00 Zbtal $516,028.00 -16- Clerk of the County Court Annual , Proposed pps. 187-188 188-'89 # Position Salary Cost of Living Salary Misdemeanor J-01-K Senior Law Clerk 18,000.00 720.00 18,720.00 J-02-K Branch Off. Mgr. 17,440.00 698.00 18,138.00 J-03-M Branch Off. Mgr. 23,750.00 950.00 24,700.00 J-04-K Data Entry OP. II 15,500.00 620.00 16,120.00 J-05-M Trial Clerk II 12,704.00 508.00 13,212.00 J-06-K Elec.Rec./Trial Cl. 12,185.00 487.00 12,672.00 J-07-K Trial Clerk I 15,669.00 627.00 16,296.00 J-08-P Elec.Rec./Trial Cl. 12,185.00 487.00 12,672.00 J-09-P Trial Clerk I 12,185.00 487.00 12,672.00 J-10-P Data Entry Op. I 12,377.00 495.00 12,872.00 J-11-K Elec.Rec./Trial Cl. 13,031.00 521.00 13,552.00 Total. $165,026.00 $ 6,600.00 $171,626.00 Civil K-01-K Sr. Law Clerk 16,709.00 668.00 17,377.00 K-02-M Law Clerk II 16,847.00 674.00 17,521.00 K-03-P Law Clerk I 12,185.00 487.00 12,672.00 Total $ 45,741.00 $ 1,829.00 $ 47,570.00 -17- Pos. # Position Traffic Bureau L-01-K Law Clerk/Trial Cl. L-02-M Data Entry Op. I L-03-P Trial Clerk I L-04-K Cashier I L-05-K Elec. Rec. Cl. L-06-K Data Entry Op. I L-07-M Trial Clerk I L-08-M Data Entry Opr. L-09-K General Clerk L-10-P Trial Clerk I L-11-K•File Clerk Clerk of the County Court Annual Proposed 187-188 -188-189 Salary Cost of Living Salary 13,031.00 521.00 13,552.00 13,358.00 534.00 13,892.00 12,185.00 487.00 12,672.00 12,185.00 487.00 12,672.00 12,704.00 508.00 13,212.00 13,031.00 521.00 13,552.00 12,185.00 487.00 12,672.00 12,185.00 487.00 12,672.00 14,802.00 592.00 15,394.00 12,185.00 487.00 12,672.00 12,185.00 487.00 12,672.00 $140,036.00 $ 5,598.00 $145,634.00 $350,803.00 $14,027.00 $364,830.00 Merit Pool at 3% $ 10,524.00 $375,354.00 -18- A A Quantity 2 1 2 1 4 1 2 2 2 Clerk of County Court Capital Outlay Request/Justification Item Typewriters Time Clock Numbering Machines Zanier Recorder Secretarial Chairs Calculator Total Cost $ 1,400.00 450.00 90.00 3,800.00 500.00 185.00 Computer Tterminals 800.00 Four -Drawer File Cabinets 496.00 Small Desks 500.00 Total $ 8,221.00 Justification Replacement New Unit New Unit Replacement Replacement New Unit New Unit New Unit New Unit -19- Personal Services Operating RKpenses Capital. Outlay Zbtals Microfilm Department Requested ' 88-' 89 Budget $ 93,872.00 31,525.00 Approved Requested 187-188 Increase Budget (Decrease) $ 87,489.00 30,900.00 $ 6,383.00 625.00 18,200.00 10,500.00 7,700.00 $143,597.00 $128,889.00 $14,708.00 11.4% -20- Proposed 1988-1989 Budget Micro -Film 120 Salaries & Wages $ 76,614.00 140 overtime 400.00 210 FICA Taxes 5,784.00 220 Retirement Contribution 11,074.00 230 Group Insurance -0- 240 workmen's Compensation -0- Personal Services 93,872.00 400 Auto Allowance & Travel 700.00 440 Rentals 825.00 450 Insurance & Bonds -0- 461 Maintenance of Buildings 1,500.00 462 Maintenance of Equipment 10,500.00 490 Miscellaneous Supplies 400.00 510 Office Supplies 17,600.00 operating 31,525.00 640 Capital Outlay 18,200.00 Zbtals $143,597.00 -21- Micro -Film Annual Pos. 187-' 88 # Position Salary I-01-K Dept. Super. I $18,361.00 I-02-K Photo -Itch. II 15,158.00 I-03-K Photo-Tach. I 13,031.00 I-04-K Public Rec. tech. 12,185.00 I-05-K Public Rec. Tech. 12,868.00 Total $71,603.00 Proposed '88-'89 cost of Living Salary $ 734.00 $19,095.00 606.00 15,764.00 521.00 13,552.00 487.00 12,672.00 515.00 13,383.00 $2,863.00 $74,466.00 Merit Pool at 3% $ 2,148.00 $76,614.00 -22- Micro -Film Department Capital Outlay Request/Justification Total Quantity Item Cost Justification 1 RV3 Camera $ 15,000.00 Replacement 4 Secretarial Chairs 500.00 Replacement 2 Micro -Design Fiche Viewers 1,000.00 New Unit 1 ABR 600 Viewer 1,700.00 Replacement Total $ 18,200.00 -23- Data Processing Requested Approved Requested 188-189 187-'88 Increase Budget Budget (Decrease) Personal Services $ 98,348.00 $ 91,918.00 $ 6,430.00 Operating Fgcpenses 125,400.00 142,400.00 (17,000.00) Capital Outlay 99,599.00 75,398.00 24,201.00 Zbtals $323,347.00 $309,716.00 $13,631.00 4.4% -24- Proposed 1988-1989 Budget ,, Data Processing 120 Salaries $ 78,186.00 140 Overtime 2,500.00 210 FICA 6,060.00 220 Retirement 11,602.00 230 Group Insurance -0- 240 Workmen Compensation -0- Personal Services 98,348.00 340 Contractual Services 15,000.00 400 Travel 3,500.00 410 Co munications 12,000.00 440 Rentals 11,000.00 450 Insurance & Bonds -0- 461 Maintenance of Buildings 1,500.00 462 Maintenance of Equignent 40,000.00 510 Office Supplies 36,000.00 511 office Equipment Non -Expend 600.00 Education 5,000.00 541 Dues & Memberships 300.00 542 Subscriptions 500.00 Operating 125,400.00 640 Capital Outlay 99,599.00 Total $323,347.00 -25- Pos. # Position M-01-K Data Proc. Super. M-02-K Night Operator M-03-K Operator Zbtal Em Em Data Processing Annual '87-'88 Salary $34,553.00 18,048.00 20,470.00 $73,071.00 Proposed '88-'89 Cost of Living Salary $1,382.00 $35,935.00 722.00 18,770.00 819.00 21,289.00 $2,923.00 $75,994.00 Merit Pool at 3% 2,192.00 $78,186.00 -26- Data Processing Department Capital Outlay Reguest/Justification Total Quantity Item cost Lease -Purchase NCR 9800 System Upgrade Payments $5,799.92 per mr)nth x 12 = CDT/VOLDTS Software Total $69,599.00 30,000.00 $99,599.00 Justification -27- A A m Personal services Operating Expenses Capital Outlay Zbtals Domestic Relations Requested '88-'89 Budget $ 41,062.00 12,500.00 Approved Requested 187-188 Increase Budget (Decrease) $ 38,059.00 13,300.00 $ 3,003.00 (800.00) - 0 - - 0 - - 0 -- $ 53,562.00 $ 51,359.00 $ 2,203.00 4.3% -28- Proposed 1988-1989 Budget Danestic Relations 120 Salaries $ 33,688.00 210 FICA 2,530.00 220 Retirement 4,844.00 230 Group Insurance -0- 240 Workmens Compensation -0- Personal Services 41,062.00 340 Contractual Services 10,000.00 440 Rentals - 0 - 450 Insurance and Bonds - 0 - 462 Maintenance of Equipment 500.00 510 Office Supplies 2,000.00 Operating 12,500.00 Total $ 53,562.00 -29- 0 m Domestic Relations Annual Proposed Pos. ' 87-' 88 ' 88-' 89 # Position Salary Cost of Living Salary H-01-K Domestic Relations $16,176.00 $ 647.00 $16,823.00 Clerk B-01-K Supervisor, Civil Div. 10,260.00 410.00 10,670.00 A-06-K Accounting Clerk II 5,048.00 202.00 5,250.00 $31,484.00 $1,259.00 $32,743.00 Merit Pool at 3% $ 945.00 $33,688.00 -30-