FY1995A
MONROE COUNTY
[CLERK OF THE CIRCUIT COURT
PROPOSED BUDGET
FY 94/95
11
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MONROE COUNTY
t CLERK OF THE CIRCUIT COURT
TABLE OF CONTENTS
INTRODUCTORY SECTION
Title Page
Organizational Chart
Table of Contents
Clerk of the Circuit Court Transmittal Letter
FINANCIAL SECTION
PAGE
Revenue History Fiscal Year 88/89 Thru Estimated Fiscal Year 94/95.......
Projected Revenues FY 94/95 and 93/94 (Pie Graph) ...................................
Clerk's Budgets Five Years and Current Request .........................................
1
4
5
Clerk's Revenues/Budget FY 90/91 Thru 94/95 (Projected) (Bar Graph)..
BudgetSummary ...............................................................................................
Clerk to the Board of County Commissioners ................................................
6
7
8
Clerk of the Circuit Court................................................................................
12
Clerk of the County Court................................................................................
17
Microfilm............................................................................................................
22
DataProcessing.................................................................................................
25
DomesticRelations...........................................................................................
29
TDC/AUDIT
Tourist Tax Audit Function Status Report .....................................................
Tourist Development Quarterly Revenues Collected per District ...............
1
3
Tourist Development District Quarterly Revenues (Line Graph) ...............
Internal Audit Budget Comparison.................................................................
Internal Audit Budget Requirements..............................................................
4
5
6
Tourist Tax Audit Function Budget Requirements .......................................
9
Internal Audit Budget Comparison w/o Internal Audit Upgrade ................
Internal Audit Budget Requirements w/o Internal Audit Upgrade .............
13
14
Tourist Tax Audit Budget Requirements w/o Internal Audit Upgrage.......
17
CASE FILINGS (BAR GRAPHS)
Circuit Criminal and County Criminal............................................................
County Civil and Circuit Civil..........................................................................
1
2
Juvenileand Probate.........................................................................................
3
Trafficand Recordings.....................................................................................
4
3
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
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3Dannp X. Ralbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
May 31, 1994
Z
Honorable Jack
London and
-`
Members of the
Board of County Commissioners
----
-
500 Whitehead
Street
='
Key West, F1.
33040
w
cr
Dear Mayor and
Commissioners:
In accordance with the provision of Chapter 129.03(2), I am
submitting my proposed budgets for Fiscal Year 1994-1995. These
budgets reflect an aggregate increase of 3.8% over the current
fiscal year.
Since the Board has taken no specific action concerning
tentative salary increases for next fiscal year, I have, for the
purposes of this submission, followed the example of the State of
Florida and included in my proposed budgets a 4% cost -of -living
adjustment (COLA), not less than $600.00 - per employee.
Last year, the County Administrator, Property Appraiser, Tax
Collector, and my office, contracted with the firm of Cody and
Associates for the completion of a wage study and classification
analysis. Some funding was included in last year's budget to
begin the implementation of the recommendations that came from
those studies. It was my intention to continue that process this
year with a request for additional appropriations for salary
adjustments as recommended by the consultants. However, since
neither the Board nor the Administrator has indicated what policy
direction will be followed this year with regards to this issue,
I have not included any funding for salary adjustments in this
budget request. Furthermore, these budgets do not include any
funding for merit increases.
Honorable Jack
Members of the
May 31, 1994
Page 2
London and
Board of County Commissioners
r My policy continues to be that I will adjust my budget
requests to correspond with the Board's final decision concerning
salary increases. I am also reserving the right to adjust my
budgets to reflect additional funding for salary adjustments
and/or merit increases if the same are granted for county
departments and other constitutional officers.
My budget for the current fiscal year (1993-94) includes
funding for some consulting work on conversion to optical disk
technology and information system downsizing. I am reviewing
responses from potential contractors at this time and will be
proceeding with that work.
The budget of the Internal Audit Department reflects the
upgrade of an existing part-time auditor to a full-time position
with associated costs. In my opinion, the Internal Audit
Department has matured into one of the most important components
of our system of checks and balances. However, with only 1.4
positions allocated to this function, it is impossible for us to
adequately cover those entities and operations identified as
high -risk areas within an acceptable period of time.
Furthermore, we have not been able to comply with requests for
audits and reviews of specific operations or processes from
various officials and county staff because of lack of adequate
staffing.
The request for the upgrade of the professional auditor
position continues the progressive development of the Internal
Audit Department that we envisioned at its inception.
The budget of the TDC Audit Department also includes a
request for the upgrade of an existing part-time field auditor to
a full-time position. As you can see from our Tourist Tax Audit
Transmittal Memorandum on page three of that Section, the Tourist
Tax Audit function has been active and productive. We believe
that increasing the field audit capability will produce
corresponding improvements in compliance and timeliness of
collection of Tourist Tax Revenues. Several members of the
council agree with this assessment and have encouraged me to
enhance our field audit capability. Of course, the Tourist Tax
Audit Department budget is fully funded by the Tourist Tax
Revenues.
Once again, for the Board's information, I have included
some historical data concerning the operation of the Clerk's
Office. The office of the Clerk of the Circuit and County Courts
excluding my function as ex officio Clerk to the Board of
Honorable Jack London and
Members of the Board of County Commissioners
May 31, 1994
Page 3
County ` Commissioners - is responsible for the collection and
disbursement of a wide variety of state and local revenues. I
have included on pages 1 through 3 a revenue history covering the
period from Fiscal Year 1988-1989 through my estimates for Fiscal
Year 1994-1995.
I have also included some statistical information concerning
the Tourist Tax on page 3 of that section, which indicates a
substantial increase in Tourist Tax revenues since Fiscal Year
1990-1991.
Also included is a section which graphically illustrates
certain case filing information for the past five years and our
estimates for 1994.
If you have any questions concerning my budget or any of the
enclosures, I would be happy to meet with you at your
convenience, either individually or collectively, to discuss
these matters.
DLK:icd
Enclosure
Very truly yours,
`~Danny L. hage
Clerk of the Circuit Court and
ex officio Clerk to the
Board of County Commissioners.
A
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PROJECTED REVENUES
FY 94/95
OTHER
STATE
50.33%
TY
%
PROJECTED REVENUES
FY 93/94
STATE
50.28%
TY
70
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Clerk's Revenues/Budget
FY 90/91 THRU 94/95 (PROJECTED)
Millions
90/91 91/92 92/93 93/94 94/95
® Clerk's Revenue El Clerk's Budget
1.1
Budget Summary
Requested Approved Requested
'94—'95 '93—'94 Increase
Budget Budget Decrease
Clerk to the Board of County
Commissioners
$7407940
$695,823
$45,117
Clerk of the Circuit Court
1,255,613
1,1781160
77,453
Clerk of the County Court
878,201
860,663
17,538
Microfilm
166,380
172,427
(6,047)
Data Processing
333,966
3471553
(13,587)
Domestic Relations
56,490
52,388
4,102
Total
$3,431,590
$3,307,014
$124,576
7
Clerk to the Board of County Commissioners
Requested
Approved
Requested
'94—'95
'93—'94
Increase
Budget
Budget
Decrease
Personal Services
$684,040
$6441923
$397117
Operating Expenses
43,300
357300
8,000
Capital Outlay
13,600
1500
2,000
Total
$740,940
$695,823
$45,117
6.5%
Clerk to the Board of County Commissioners
Personal Services:
Salaries & Wages
Overtime
FICA
Retirement
Total Personal Services
Operating Expenses:
Contractual Services
Auto Allowance & Travel
Communications
Rentals
Repairs and Maintenance
Miscellaneous Supplies & Expense
Office Supplies
Gas, Oil & Lube
Education, Dues, Membership, & Subscriptions
Capital Outlay
Total Operating Expenses
Total
0
$544,878
1,000
41,760
96,402
684,040
5,000
4,000
2,000
1, 500
1,000
2,500
23,000
300
4,000
43,300
13,600
$7409940
Clerk to the Board of County Commissioners
Pos.
# Position
A
1
K
Finance Director
A
2
K
Accounting Supervisor
A
3
K
Accounting Specialist III
A
4
K
Payroll Supervisor
A
5
K
Accounting Specialist III
A
6
K
Accounting Specialist I
A
7
K
Accounting Specialist II
A
8
K
Accounting Specialist III
A
9
K
Accounting Specialist I
A
10
K
Accounting Specialist II
A
11
K
Accounting Specialist I
A
12
K
Accounting Specialist 11
A
13
K
Chief Accountant
A
14
K
Accounting Specialist II
A
15
K
Accounting Specialist I
A
16
K
Accounting Specialist II
A
17
K
Administrative Secretary II
A
18
K
Administrative Secretary I
A
19
K
Accounting Specialist 11
A
20
K
Accounting Specialist II
Subtotal
COLA
Total
*75% allocated to Clerk to Board of County Commissioners
25% allocated to Domestic Relations Division
10
Salary
$53,900
29,600
30,040
29,000
29,000
18,765
18,490
* 21,906
17,765
28,007
19,896
24,140
39,600
18,490
17,765
28,126
28,900
2700
21,000
21,932
523,922
20,956
$544,878
Clerk to the Board of County Commissioners
Capital Outlay Request
Quantity Item
6 Desk with Right Return
2 Computer Workstation
1 Facsimile Imprinting Equipment
4 Lateral File Cabinet
3 Chair
2 Laser Printer
2 PC 486/33 & VGA Monitor
Total
11
Cost
$4,800
1,200
1,000
1,000
600
2,000
3,000
$13,600
r
Clerk of the Circuit Court
Requested
Approved
Requested
'94—'95
'93—'94
Increase
Budget
Budget
Decrease
Personal Services
$1,099,043
$11026,694
$72,349
Operating Expenses
1447700
142,700
2,000
Capital Outlay
11,870
8,766
37104
Total
$1,255,613
$1,178,160
$77,453
IVA
Clerk of the Circuit Court
Personal Services:
Executive Salary $71,493
Salaries & Wages 790,768
Overtime 10,000
FICA 66,728
Retirement 160,054
Total Personal Services 17099,043
Operating Expenses:
Contractual Services
15,000
Auto Allowance & Travel
87000
Communications
7,000
Rentals
129500
Repairs and Maintenance
16,000
Miscellaneous Supplies & Expense
500
Office Supplies
60,000
Advertising
200
Commissions & Fees
20,000
Gas, Oil & Lube
800
Education, Dues, Membership, & Subscriptions
4,700
Total Operating Expenses
144,700
Capital Outlay
11,870
Total
$1,255,613
13
Pos.
O
1
K
O
2
K
O
3
K
D
1
K
D
2
K
D
3
K
D
4
K
D
5
K
D
6
K
D
7
K
E
1
K
F
1
K
G
1
K
B
1
K
B
2
K
B
3
P
B
4
K
Clerk of the Circuit Court
Position
Clerk of Courts
Administration
Administrative Assistant
Chief Deputy Clerk
Jury Clerk
Total Administration
Recording Division
Senior Recording Clerk
Recording Supervisor
Recording Clerk III
Recording Clerk III
Recording Clerk II
Recording Clerk I
Recording Clerk I
Total Recording
Probate Division
Law Clerk IV
Juvenile Division
Law Clerk IV
Marriage & Passport
Law Clerk II
Circuit Civil
Civil Division Supervisor
Law Clerk IV
Law Clerk I
Law Clerk I
14
Salary
$71,493
$475988
50,000
24,336
122,324
22,637
28,433
21,515
20,515
185522
16,565
16,565
144,752
22,331
225500
20,665
* 141678
21,776
16,565
167565
Clerk of the Circuit Court
Pos.
#
Position
Salary
B
5
K
Law Clerk II
18,589
B
6
K
Law Clerk I
17,628
Total Circuit Civil
1057801
Felony Division
C
1
K
Criminal Division Supervisor
27,920
C
2
K
Law Clerk IV
21,872
C
3
K
Law Clerk IV
19,650
C
4
K
Law Clerk III
1802
C
5
K
Law Clerk I
16,565
C
6
K
Law Clerk IV
21,872
C
7
K
Law Clerk IV
207344
C
8
P
Law Clerk II
207190
C
9
M
Branch Supervisor
25,000
C
10
K
Law Clerk III
20,284
C
11
K
Law Clerk IV
21,872
C
12
K
Law Clerk IV
17,765
C
13
M
Law Clerk IV
207345
C
14
P
Law Clerk I
167565
C
15
K
Law Clerk I
16,565
C
16
M
Law Clerk 1
16,565
Total Felony
3217976
Subtotal Circuit Court
7607349
COLA
30,419
Total
$790,768
*55% allocated to Circuit Civil Division
45% allocated to Domestic Relations Division
15
Quantity
12
2
1
Clerk of the Circuit Court
Capital Outlay Request
Item
Secretarial Chair
Typewriter
PC Based Cash Register
with Check Printer, UPS
Microfilm Carousel
Computer Terminal
PC 486/33 & VGA Monitor
Total
Cost
$2,220
1,650
5,000
1,000
500
11500
$11,870
Clerk of the County Court
Requested
Approved
Requested
'94—'95
'93—'94
Increase
Budget
Budget
Decrease
Personal Services
$8231426
$804,213
$197213
Operating Expenses
50,700
48,300
2,400
Capital Outlay
4,075
87150
4,075
Total
$878,201
$860,663
$17,538 2.0%
17
Clerk of the County Court
Personal Services:
Salaries & Wages
Overtime
FICA
Retirement
Total Personal Services
Operating Expenses:
Auto Allowance & Travel
Communications
Rentals
Repairs and Maintenance
Office Supplies
Advertising
Education, Dues, Membership, & Subscriptions
Capital Outlay
Total Operating Expenses
Total
IN
$6471111
10,000
50,269
1161046
8231426
17500
11500
7,000
6,000
34,000
100
600
50,700
4,075
$878,201
Clerk of the County Court
Pos.
#
Position
Salary
Misdemeanor
J
1
K
Traffic/Misdemeanor Supervisor
$23,731
J
2
P
Branch Supervisor
23,678
J
3
M
Assistant Chief Deputy Clerk
33,239
J
4
K
Law Clerk I
17,565
J
5
M
Law Clerk II
171765
J
6
K
Law Clerk IV
201047
J
7
K
Law Clerk II
18,171
J
8
P
Law Clerk II
19,335
J
9
P
Cashier
1701
J
10
P
Law Clerk II
177965
J
11
K
Law Clerk II
17,565
J
12
K
Cashier
161565
J
13
K
Law Clerk I
17,628
J
14
M
Law Clerk I
16,965
Total Misdemeanor
2777900
Civil
K
1
K
Law Clerk II
21,075
K
2
M
Law Clerk II
19,643
K
3
P
Law Clerk II
187512
Total Civil
597230
Traffic Bureau
L
1
K
Law Clerk IV
211000
L
2
M
Law Clerk I
16,565
L
3
P
Law Clerk II
169765
L
4
K
Cashier
1705
L
5
K
Law Clerk I
17,840
L
6
K
Law Clerk I
18,635
L
7
M
Law Clerk I
16,565
L
8
M
Law Clerk II
19,107
L
9
K
Law Clerk III
18,782
19
I
Clerk of the County Court
Pos.
#
Position
Salary
L
10
P
Cashier
191064
L
11
P
Law Clerk I
17,311
L
12
P
Law Clerk I
167565
L
13
P
Law Clerk I
171628
L
14
K
Law Clerk II
18,237
L
15
M
Cashier
16,565
L
16
K
Law Clerk II
16,765
Total Traffic Bureau 285,089
Subtotal County Court 6227219
COLA 249892
Total $647,111
20
Quantity
10
1
2
1
Clerk of the County Court
Capital Outlay Request
Item
Secretarial Chair
Typewriter
Time Clock
Computer Terminal
Total
21
Cost
$1,850
825
900
500
$4,075
Microfilm
Requested
Approved
Requested
'94—'95
'93—'94
Increase
Budget
Budget
Decrease
Personal Services
$1287930
$126,977
$1,953
Operating Expenses
37,450
45,450
(8,000)
Capital Outlay
— —
— —
— —
Total
$166,380
$172,427
56 047 —3.5%
22
Microfilm
Personal Services:
Salaries & Wages
FICA
Retirement
Total Personal Services
Operating Expenses:
Auto Allowance & Travel
Communications
Rentals
Repairs and Maintenance
Miscellaneous Supplies & Expense
Office Supplies
Total Operating Expenses
Total
23
$1021889
7,871
18.170
128,930
500
50
2,000
15,500
400
19,000
37,450
$166, 380
Microfilm
Pos.
#
Position
I 1
K
Microfilm Supervisor
I 2
K
Microfilm Clerk II
I 3
K
Photo Technician I
I 4
K
Microfilm Clerk I
I 5
K
Microfilm Clerk I
Subtotal
COLA
Total
24
Salary
$25,286
21,350
17,865
171865
167565
98,931
3,958
$102,889
Data Processing
Requested
'94—'95
Budget
Personal Services $1361366
Operating Expenses 190,100
Capital Outlay 77500
Total $333,966
25
Approved
Requested
'93—'94
Increase
Budget
Decrease
$134,253
$27113
188,300
1,800
257000 17,500
$347,553 $13 587
Data Processing
Personal Services:
Salaries & Wages
Overtime
FICA
Retirement
Total Personal Services
Operating Expenses:
Auto Allowance & Travel
Communications
Rentals
Repairs and Maintenance
Office Supplies
Education, Dues, Membership, & Subscriptions
Capital Outlay
Total Operating Expenses
Total
I.i
$1037823
5,000
81325
19,218
136,366
3,500
10,000
6,000
125,000
39,000
69600
1907100
7,500
$333,966
Data Processing
Pos.
# Position
M
1
K
M
2
K
M
3
K
Data Processing Supervisor
Computer Operator
Night Operator
Subtotal
COLA
Total
27
Salary
$45,563
30,000
24,266
99,829
3,994
$103,823
Quantity
1
Data Processing
Capital Outlay Request
Item
Firmware Upgrade
Cost
$7, 500
Personal Services
Operating Expenses
Total
Domestic Relations
Requested
'94—'95
Budget
$54,490
2,000
$56,490
29
Approved
Requested
'93—'94
Increase
Budget
Decrease
$501388
$4,102
2,000
— —
$52,388
$4,102 7.8%
Domestic Relations
Personal Services:
Salaries & Wages
FICA
Retirement
Total Personal Services
Operating Expenses:
Repairs and Maintenance
Office Supplies
Total Operating Expenses
Total
30
$43,484
3,327
7,679
54,490
500
L 500
2,000
$56,490
I
Domestic Relations
Pos.
# Position
H
1
K
Domestic Relations Clerk
B
1
K
Civil Division Supervisor
A
8
K
Accounts Receivable Clerk III
Subtotal
COLA
Total
31
Salary
$22,500
12,010
7,302
41,812
1,672
$43,484
N �OUNTyC
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CouMtv.t
3Mannp I. Rotbau
BRANCH OFFICE CLERK OF THE CIRCUIT COURT
BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY
88820 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050 5W WHITEHEAD STREET
PLANTATION KEY, FLORIDA 33070
TEL. (305) 289-6027 KEY WEST, FLORIDA 33040
TEL. (305) 852-7145
TEL. (305) 292-3550
MEMORANDUM
TO: Danny L. Kolhage
Clerk of the Circuit Court
FROM: Charles J. Mansen, Jr..
Internal Audit Director
SUBJECT: Tourist Tax Audit Function Status Report
DATE: April 12, 1994
The following information has been compiled by the Tourist Tax Audit staff.
1) Total Audits conducted:
5/03/91 through 9/30/91 - 22 audits conducted
10/01/91 through 9/30/92 - 47 audits conducted
10/01/92 through 9/30/93 - 38 audits conducted
10/01 /93 through 4/ 12/94 - 16 audits conducted
Total Audits Conducted - 123
2) Nine estimates of taxes due were issued for the period 10/1/91 through 9/30/92.
3) The following totals summarize the results of audits conducted through April 12, 1994:
Audit Adjustments issued 5/03/91-9/30/91
$ 11,969.09
Audit Adjustments issued 10/1/91-9/30/92
$111,349.31
Audit Adjustments issued 10/l/92-9/30/93
$ 63,229.31
Audit Adjustments issued 10/ l/93-4/ 12/94
$ 19,086.97
Estimates issued 10/1/91-9/30/92
$ 45,382.84
Total Adjustments issued
$251,017.52
Pending Audit Adjustments
$ 5,200.00
Total Audit Adjustments
$256,217.52
4) The Monroe County Tax Collector has received $189,644.94 in audit adjustments. Audit
adjustments totaling $61,372.58 are outstanding.
1
0
p
S) An additional 12 letters of intent to audit have been sent for future audits.
Charles J. Mansen, Jr.
Internal Audit Director
CJM:bg
j
j
j
2
H
MONROE COUNTY TOURIST DEVELOPMENT
TAX PROCEEDS
Quarterly Revenues Collected per District
1989
1990
1991
1992
1993
1994
District I
1Q
$580,203
$554,022
$689,090
$720,105
$791,289
$860,921
2Q
3Q
986,016
616,104
1,075,973
722,062
1,163,102
791,507
1,217,181
863,124
1,408,806
956,792
1,443,212
1,036,649
4Q
449,896
610,588
644,856
705,910
798,307
879,555
Total
$2,632,219
$2,962,645
$3,288,555
$3,506,320
$3,955,194
$4,220,337
District II
1Q
$89,762
$90,586
$87,675
$60,882
$69,370
$72,619
2Q
154,177
149,647
108,544
122,067
156,561
156,390
3Q
74,684
115,489
56,470
63,976
94,535
77,488
4Q
71,151
85,691
67,371
74,295
92,746
87,789
Total
$389,774
$441,413
$320,060
$321,220
$413,212
$394,286
District III
1Q
$168,290
$125,329
$125,542
$122,916
$136,359
$135,305
2Q
246,123
305,642
302,067
297,210
358,169
324,012
3Q
190,515
187,851
185,160
202,510
224,264
222,707
4Q
163,801
160,097
170,894
181,155
203,419
205,961
Total
$768 729
$778 919
$783,663
$803,791
$922,211
$887,985
District IV
1Q
$100,381
$145,306
$156,714
$153,805
$210,449
$169,198
2Q
124,213
289,156
272,613
293,968
321,784
309,809
3Q
339,120
237,407
207,605
238,160
257,804
207,456
4Q
153,160
164,838
170,905
187,652
194,669
205,994
Total
$716,874
$836,707
$807,837
$873,585
$984,706
$892,457
District V
1Q
$185,896
$158,947
$159,862
$201,440
$264,620
$219,683
2Q
361,045
357,950
348,567
413,355
486,706
456,444
3Q
218,725
222,343
213,721
278,714
315,222
324,555
4Q
142,928
174,645
169,338
196,849
241,785
251,084
Total
$908 594
$913,885
$891,488
$1,090,358
$1,308,333
$1,251,766
All Districts
1Q
$1,124,532
$1,074,190
$1,218,883
$1,259,148
$1,472,087
$1,457,726
2Q
1,871,574
2,178,368
2,194,893
2,343,781
2,732,026
2,689,867
3Q
1,439,148
1,485,152
1,454,463
1,646,484
1,848,617
1,868,855
4Q
980,936
1,195,859
1,223,364
1,345,861
1,530,926
1,630,383
Total
$5,416,190
$5,933,569
$6,091,603
$6,595,274
$7,583,656
$7,646,831
* 2nd, 3rd, & 4th Quarter 1994, and 1994 Total Revenues are estimated.
3
MONROE COUNTY TOURIST DEVELOPMENT TAX
District Quarterly Revenues
3
2.8
2.6
2.4
2.2
2
1.8
1.6
1.4
1.2
1
0.8
1989 1990 1991 1992 1993 1994
Year
1 st Qtr + 2nd Qtr 0 3rd Qtr 4th Qtr
4
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
INTERNAL AUDIT DEPARTMENT
Budget Comparison
For Fiscal Year 10/01/94 to 9/30/95
Proposed
CC # Department FY93/94 FY94/95 Inc/(Dec) %
Budget Budget +/— Inc/(Dec)
*
021000 Internal Audit Department:
Personal Services
$63,582.00
$99,396.00
$35,814.00
56.33%
Operating Expenses
22,604.00
22,503.00
(101.00)
—0.45%
Capital Outlay
1,581.00
0.00
(1,581.00)
—100.00%
Internal Audit Department Totals
$87,767.00
$121,899.00
$34,132.00
38.89%
**
021100 Tourist Tax Audit Function:
Personal Services
$76,848.00
$104,189.00
$27,341.00
35.58%
Operating Expenses
29,955.00
30,785.00
830.00
2.77%
Capital Outlay
1,900.00
0.00
(1,900.00)
—100.00%
Tourist Tax Audit Function Totals
$108,703.00
$134,974.00
$26,271.00
24.17%
Totals
$ 196 470.00
$256 873.00
$60 , 403.00
30.74%
* Internal Audit Department Full—time Upgrade Costs Included Above:
Personal Services
$0.00
$27,007.01
$27,007.01
42.48%
Operating Expenses
0.00
1,525.00
1,525.00
6.75%
Capital Outlay
0.00
0.00
0.00
0.00%
Internal Audit Department Totals
$0.00
$28,532.01
$28,532.01
32.51 %
** Funded by the Tourist Development Tax
j
4i
H
l
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements
For Fiscal Year 10/01/94 to 9/30/95
CC#
Proposed
021000
Budget
FY94/95
Object #
Item
Budget
Personal Services Budget:
513120
Salaries & Wages
$70,845.00
513210
FICA Taxes
5,420.00
513220
Retirement Contributions
12,512.00
513230
Group Insurance
6,481.00
513240
Worker's Compensation
4,138.00
Total Personal Services
Operating Budget:
513340
Contractual Services — Other
$2,800.00
513400
Travel & Per Diem
6,270.00
513410
Phone & Postage/Freight
700.00
513440
Rentals All
600.00
513451
Risk Management Expense
1,531.00
513460
Repairs & Maintenance
1,800.00
513498
Advertising
750.00
513510
Office Supplies
3,000.00
513520
Operating Supplies All
750.00
513540
Books, Pubs, Subs, Educ, & Memb
4,302.00
Total Operating Budget
Capital Outlay:
513640 Capital Outlay Equipment $0.00
Total Budget Requirements $121,899.00
R,
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements
For Fiscal Year 10/01 /94 to 9/30/95
CC#
Proposed
021000
Budget
FY 94/95
Object #
Item
Budget
513120
Salaries and Wages By Position:
Internal Audit Director:
Salary (FY93/94 = $44,322.00) * 80%
$35,458.00
3% COLA
1,064.00
Salary Adjusted For Cost Of Living
$36,522.00
Internal Auditor (Upgrade to Full—time):
Salary (FY93/94 = $33,323) * 100%,
$33,323.00
3% COLA
1,000.00
Salary Adjusted For Cost Of Living
$34,323.00
Salaries Adjusted For Cost of Living
$70,845.00
513400
Travel & Per Diem
In —County Travel (Audits & Meetings)
$3,302.00
Seminars, Conferences, etc.
2,968.00
Total Auto Allowance & Travel
$6,270.00
513440
Rentals All:
Xerox Photocopier (50% Of Total Cost)
$600.00
Total Rentals
$600.00
513540 Books Pubs Subs, Educ, & Memb
Books, Pubs, Subs $662.00
Education 3,180.00
Institute Of Internal Auditors Memberships (2) 220.00
GFOA Memberships (2) 240.00
Total Dues Membership Fees, Registration Fees $4,302.00
r
H
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements
For Fiscal Year 10/01/94 to 9/30/95
CC#
Proposed
021000 Budget
FY 94/95
Obiect # Item
Budget
513640 Capital Outlay Equipment:
Key West Audit Office:
Total Capital Outlay Equipment
C]
0.00
$0.00
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/94 to 9/30/95
CC# Proposed
021100 Budget FY 94/95
Object # Item Budget
Revenues from Tourist Taxes
FY 92/93 Actual $7,583,656
FY 93/94 Est. $7,646,000
FY 94/95 Projected $7,700,000 1.77% Fee =
$136,290
Personal Services Budget:
513120
Salaries & Wages Other Employee
$73,401.00
513210
FICA Taxes
5,616.00
513220
Retirement Contributions
12,963.00
513230
Group Insurance
7,921.00
513240
Worker's Compensation
4,288.00
Total Personal Services
$104,189.00
Operating Budget:
513340
Contractual Services Other
$5,000.00
513400
Travel & Per Diem
5,900.00
513410
Phone & Postage/Freight
700.00
513444
Rentals All
4,020.00
513451
Risk Management Expense
2,683.00
513460
Repairs & Maintenance
1,800.00
513462
Maintenance of Vehicles
1,500.00
513498
Advertising
750.00
513510
513520
Office Supplies
Operating Supplies
3,200.00
750.00
513521
Gasoline
800.00
513540
Books, Pubs, Subs, Educ, & Memb
3,682.00
Total Operating Budget
$30,785.00
J
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/94 to 9/30/95
CC#
Proposed
021100 Budget
FY 94/95
Obiect # Item
Budget
513640 Capital Outlay:
Capital Outlay Equipment
Total Budget Requirements
10
$134,974.00
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/93 to 9/30/94
CC#
Proposed
021100 Budget
FY 94/95
Obiect # Item
Budget
513120 Salaries & Wages By Position.
Internal Audit Director:
Salary (FY92/93 = $44,322 * 20%)
$8,865.00
3.0% COLA
266.00
Salary Adjusted For Cost Of Living
$9,131.00
Senior Tourist Tax Auditor (Full—time):
Salary (FY92/93 = $33,323 * 100%)
$33,323.00
3.0% COLA
1,000.00
Salary Adjusted For Cost Of Living
$34,323.00
Tourist Tax Auditor (Full—time):
Salary (FY92/93 = $29,074.00 * 100%)
$29,074.00
3.0% COLA
873.00
Salary Adjusted For Cost Of Living
$29,947.00
Total Salaries Adjusted For Cost Of Living
$73,401.00
513400 Auto Allowance & Travel By Destination:
In —County Travel
$2,932.00
Out of County (Seminars, Conferences, etc.)
2,968.00
Total Auto Allowance & Travel
$5,900.00
513444 Rentals:
Xerox Photocopier (50% Of Total Cost)
$600.00
Vehicle Lease
3,420.00
Total Rentals
$4,020.00
513540 Books Pubs Subs Educ. & Memb
Books, Pubs, Subs
$280.00
Education
3,182.00
Institute Of Internal Auditors Membership (2)
220.00
Total Books, Pubs, Subs, Educ, & Memb
$3,682.00
11
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/92 to 9/30/93
CC# Proposed
021100 Budget FY 94/95
Object # Item Budget
513640 Capital Outlay Equipment:
Key West Audit Office:
Total Capital Outlay Equipment
12
r
MONROE COUNTY FLORIDA
CLERK OF THE CIRCUIT COURT
INTERNAL AUDIT DEPARTMENT
Budget Comparison w/o Internal Audit Upgrade
For Fiscal Year 10/01 /94 to 9/30/95
CC # Department
FY93/94
Budget
Proposed
FY94/95
Budget
Inc/(Dec)
+/-
%
Inc/(Dec)
021000 Internal Audit Department:
Personal Services
$63,582.00
$72,388.99
$8,806.99
13.85%
Operating Expenses
22,604.00
20,978.00
(1,626.00)
—7.19%
Capital Outlay
1,581.00
0.00
(1,581.00)
—100.00%
Internal Audit Department Totals
$87,767.00
$93,366.99
$5,599.99
6.38%
021100 Tourist Tax Audit Function: *
Personal Services
$76,848.00
$104,189.00
$27,341.00
35.58%
Operating Expenses
29,955.00
30,785.00
830.00
2.77%
Capital Outlay
1,900.00
0.00
(1,900.00)
—100.00%
Tourist Tax Audit Function Totals
$108,703.00
$134,974.00
$26,271.00
24.17%
Totals $196,470.00 $228,341.00 $31,871.00 16.22%
* Funded by the Tourist Development Tax
13
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements w/o Internal Audit Upgrade
For Fiscal Year 10/01/94 to 9/30/95
CC#
Proposed
021000
Budget
FY94/95
Object #
Item
Budget
Personal Services Budget:
513120
Salaries & Wages
$50,252.00
513210
FICA Taxes
3,845.00
513220
Retirement Contributions
8,875.00
513230
Group Insurance
6,481.00
513240
Worker's Compensation
2,936.00
Total Personal Services
Operating Budget:
513340
Contractual Services — Other
$2,800.00
513400
Travel & Per Diem
5,445.00
513410
Phone & Postage/Freight
700.00
513440
Rentals All
600.00
513451
Risk Management Expense
1,531.00
513460
Repairs & Maintenance
1,800.00
513498
Advertising
750.00
513510
Office Supplies
2,300.00
513520
Operating Supplies All
750.00
513540
Books, Pubs, Subs, Educ, & Memb
4,302.00
Total Operating Budget $20,978.00
Capital Outlay:
513640 Capital Outlay Equipment $0.00
Total Budget Requirements $93,366.99
14
I
MONROE COUNTY FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements w/o Internal Audit Upgrade
For Fiscal Year 10/01/94 to 9/30/95
CC#
021000
Object #
Budget
Item
Proposed
FY 94/95
Budget
513120
Salaries and Wages By Position:
Internal Audit Director:
Salary (FY93/94 = $44,322.00) * 80%
$35,458.00
3% COLA
1,064.00
Salary Adjusted For Cost Of Living
$36,522.00
Internal Auditor (Part—time):
Salary (FY93/94 = $33,323) * 40%
$13,330.00
3% COLA
400.00
Salary Adjusted For Cost Of Living
$13,730.00
Salaries Adjusted For Cost of Living
$50,252.00
513400 Travel & Per Diem
In —County Travel (Audits & Meetings)
$2,477.00
Seminars, Conferences, etc.
2,968.00
Total Auto Allowance & Travel
$5,445.00
513440 Rentals All:
Xerox Photocopier (50% Of Total Cost)
$600.00
Total Rentals
$600.00
513540 Books Pubs, Subs, Educ, & Memb
Books, Pubs, Subs
$662.00
Education
3,180.00
Institute Of Internal Auditors Memberships (2)
220.00
GFOA Memberships (2)
240.00
Total Dues Membership Fees, Registration Fees
$4,302.00
15
H
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed INTERNAL AUDIT DEPARTMENT Budget Requirements w/o Internal Audit Upgrade
For Fiscal Year 10/01 /94 to 9/30/95
CC#
Proposed
021000 Budget
FY 94/95
Obiect # Item
Budget
513640 Capital Outlay Equipment:
Key West Audit Office:
Total Capital Outlay Equipment
16
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01 /94 to 9/30195
CC#
Proposed
021100 Budget
FY 94/95
Obiect # Item
Budget
Revenues from Tourist Taxes
FY 92/93 Actual $7,583,656
FY 93/94 Est. $7,646,000
FY 94/95 Projected $7,700,000 1.77% Fee = $136,290
Personal Services Budget:
513120 Salaries & Wages Other Employee $73,401.00
513210 FICA Taxes 5,616.00
513220 Retirement Contributions 12,963.00
513230 Group Insurance 7,921.00
513240 Worker's Compensation 4,288.00
Total Personal Services
$104,189.00
Operating Budget:
513340
Contractual Services Other
$5,000.00
513400
Travel & Per Diem
5,900.00
513410
Phone & Postage/Freight
700.00
513444
Rentals All
4,020.00
513451
Risk Management Expense
2,683.00
513460
Repairs & Maintenance
1,800.00
513462
Maintenance of Vehicles
1,500.00
513498
Advertising
750.00
513510
Office Supplies
3,200.00
513520
Operating Supplies
750.00
513521
Gasoline
800.00
513540
Books, Pubs, Subs, Educ, & Memb
3,682.00
Total Operating Budget
$30,785.00
17
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/94 to 9/30/95
CC#
Proposed
021100 Budget
FY 94/95
Obiect # Item
Budget
513640 Capital Outlay:
Capital Outlay Equipment
Total Budget Requirements
18
$134,974.00
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/93 to 9/30/94
CC#
Proposed
021100 Budget
FY 94/95
Object # Item
Budget
513120 Salaries & Wages BV Position:
Internal Audit Director:
Salary (FY92/93 = $44,322 * 20%)
$8,865.00
3.0% COLA
266.00
Salary Adjusted For Cost Of Living
$9,131.00
Senior Tourist Tax Auditor (Full—time):
Salary (FY92/93 = $33,323 * 100%)
$33,323.00
3.0% COLA
1,000.00
Salary Adjusted For Cost Of Living
$34,323.00
Tourist Tax Auditor (Full—time):
Salary (FY92/93 = $29,074.00 * 100%)
$29,074.00
3.0% COLA
873.00
Salary Adjusted For Cost Of Living
$29,947.00
Total Salaries Adjusted For Cost Of Living
$73,401.00
513400 Auto Allowance & Travel By Destination:
In —County Travel
$2,932.00
Out of County (Seminars, Conferences, etc.)
2,968.00
Total Auto Allowance & Travel
$5,900.00
513444 Rentals:
Xerox Photocopier (60% Of Total Cost)
$600.00
Vehicle Lease
3,420.00
Total Rentals
$4,020.00
513540 Books Pubs Subs Educ, & Memb_
Books, Pubs, Subs
.00
Education
,8
3182.00
Institute Of Internal Auditors Membership (2)
220.00
Total Books, Pubs, Subs, Educ, & Memb
$3,682.00
19
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
Proposed TOURIST TAX AUDIT FUNCTION Budget Requirements
For Fiscal Year 10/01/92 to 9/30/93
CC# Proposed
021100 Budget FY 94/95
Object # Item Budget
513640 Capital Outlay Equipment:
Key West Audit Office:
Total Capital Outlay Equipment
20
Case Filings
Circuit Criminal
3.000
2.500
2,000
1.500
1.000
500
0
1989 1090 1991 1902 1993 1904 (Ewttmatad)
Case Filings
County Criminal
12.000
10.000
8,000
6.000
4,000
2,000
0
1989 1990 1991 1992 1993 1994 (Eatimatod)
1
Case Filings
County Civil
2.000
1.500
1,000
500
0
1989 1990 1991 1992 1993 1094 (Eatimatad)
Case Filings
Circuit Civil
3,000
2,500
2.000
1,500
1.000
500
0
1989 1990 1991 1992 1993 1994 (Eatimatad)
2
Case Filings
Juvenile
1.000
Soo
Soo
400
200
O
1980 1990 1991 1992 1993 1994 (Eatimatod)
Case Filings
Probate
Soo
500
400
300
200
100
O
1989 1990 1991 1992 1993 1994 (Eatimatod)
3
Case Filings
Traffic
50,000
40,000
30.000
20.000
10.000
O
1989 1990 1991 1992 1993 1994 (Estimated)
Case Filings
Recordings
60,000
50,000
40.000
30.000
20,000
10.000
0
1980 1990 1091 1992 1993 1994 (Estimated)
4