FY2015I
s
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
PROPOSED BUDGET
FOR
FISCAL YEAR 2015
Presented by: Amy Heavilin, CPA
Ex-officio Clerk to the Board of County Commissioners
Submitted: June 1, 2014
I
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May 30, 2014
Mayor Sylvia Murphy
Murray E. Nelson Government Center
102050 Overseas Highway
Suite 234
Key Largo, FL 33037
RE: FYE — 2015 Budget Request
Dear Mayor and Commissioners:
In accordance with Florida Statute 129.03, 1 hereby submit the preliminary budget for certain court
related costs and all non -court related costs. The County is required by Florida Statute 29.008 to fund the
cost of facilities for the office of the Clerk. These costs include such items as equipment, leases,
computer systems and telephones.
Despite the increases in the FRS contribution rates, this budget request is slightly less than our FY-14
request. This budget does not include court costs, the Clerk Trust Fund or the federal child support grant.
The court related budget will be similar in amount as the FY-2014 budget despite the increase in pension
contribution rates.
Included in the budget is a lump sum of 77,713 to be used for salary adjustments. A salary adjustment
cannot be given to the Clerk employees funded by the County without providing the same adjustment to
the court -related employees. The County has no obligation to fund court -related salary adjustments;
however, if the Board decides not to provide the requested support, the request for non -court related
salary adjustments will be withdrawn. The salary adjustments needed for court related staff is $94,216.
I am requesting that court -related insurances continue to be included in the budget. This appropriation
would not be used unless there is a shortfall in the court -related revenues. In the past ten years, the
Clerk's office has been able to return the funding for court related insurances and more, as excess fees. I
am concerned that continued declines in the court revenues due to external factors, such as the allocation
of fees and shifts in case loads will continue to occur.
�f
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3563
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7145
E
Page Two
May 30, 2014
RE: FYE-2015 Budget Request
The court -related budget to the Clerk of Courts Operations Corporation (CCOC) will be submitted as required by
Florida Statute and it will be made available to the BOCC as well as the public.
I welcome any questions or comments you may have on this document.
Sincerely,
Amy Heavilin,
Clerk of the Circ Court & Comptroller
Ex-officio Clerk to the Board of County Commissioners
CC: County Administrator
Budget Files
External Auditors
k„ 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
TABLE OF CONTENTS
INTRODUCTORY SECTION
Organization Chart 2-3
Duties and Functions 4
OPERATING BUDGET COMPARISON 5-6
NON -COURT RELATED DEPARTMENTAL OPERATING BUDGETS
Annual Budgets:
Clerk to the Board of County Commissioners 7-10
Internal Audit 11-12
Tourist Development Tax Audit 13-14
Information Systems 15-16
Recording 17-18
Records Management 19-20
TOURIST DEVELOPMENT TAX AND TOURIST IMPACT TAX
REVENUE HISTORY 21-22
COURT- RELATED CLERK FUNCTIONS
Court -Related Clerk Fees 23
Calculation of Overhead Percentages 24
PUBLIC RECORDS MODERNIZATION TRUST FUND 25
a
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ADMINISTRATIVE
SUPPORT
I Administration
IRecords j
Management I
Recordine
I Information I
Svstems
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
ORGANIZATIONAL CHART
I CITIZENS I
CLERK OF THE CIRCUIT COURT
CLERK TO BOCC
Administration
Finance
Value
Adjustment
Board
Internal Audit
Tourist Development
CIRCUIT
COURT
Criminal
Civil
-'I Family I
Juvenile
Probate
Jury
Management
COUNTY
COURT
Criminal
Civil
Traffic
Jury
Management
3
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT & COMPTROLLER
DUTIES AND FUNCTIONS
The Clerk of the Circuit Court is an elected office established by the Florida
Constitution. The duties of the office are provided by the Constitution, by acts of the
Florida Legislature, and by order of the Court.
The Florida Constitution provides that the Clerk of the Circuit Court shall be: Clerk of
the Circuit Court, Clerk of the County Court, County Comptroller/Treasurer, County
�r Auditor, County Recorder, and Secretary/Ex-officio Clerk to the Board of County
Commissioners.
Organization
Monroe County is a political subdivision of the State of Florida, pursuant to Article Vill,
Section (1), Constitution of the State of Florida. It is guided by an elected Board of
County Commissioners (BOCC) which is governed by State Statutes. In addition to the
members of the BOCC, there are five elected constitutional officers: The Tax Collector,
Property Appraiser, Clerk of the Circuit Court & Comptroller, Sheriff, and the Supervisor
of Elections.
The budget of the Clerk of the Circuit Court for court -related functions is primarily
supported by fines, fees and service charges. Florida Statutes delineate court -related
costs, which are the responsibility of the County and costs that must be funded by fines,
fees, and service charges. The Statutes also provide a mechanism for funding Clerks
who project a deficit in funding necessary to support court -related functions. The
budgets of the Clerk of the Circuit and County courts for court -related functions are
contained in the Clerk's Court -Related Fund.
Funding for the budget of the Clerk of the Circuit Court & Comptroller, as ex-officio
Clerk to the Board of County Commissioners and certain court -related costs that are
the responsibility of the County, is an appropriation of the General Revenue of the
County.
4 i
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MONROE COUNTY, FLORIDA
Jt CLERK OF THE CIRCUIT COURT AND COMPTROLLER
OPERATING BUDGET COMPARISON
,,,,,,,, 2015
Non -Court Related Clerk Functions
Clerk to BOCC
Internal Audit
Information Systems
Recording
Records Management
Salary Adjustment
Contingency
Total Non -Court Related Clerk Functions
Court Related Clerk Functions
County Obligation per Statute
Salary Adjustment
Court Related Insurance
Total Court Related Clerk Functions
Total Clerk Function Expenditures
Less Non -Court Fees and Other Revenues
General Revenue Funding
FYE 2015
FYE 2014 Proposed
Proposed
Proposed Increase
Budget
Budget (Decrease)
$ 1,695,311 $
1,695,311 $ $ -
321,403
321,403 -
584,838
584,838 -
442,728
442,728 -
159,495
159,495 -
66,016
66,016 -
190,000
190,000 -
3,459, 791
3,459,791 -
121,600
121,600 -
71,578
71,578 -
456,963
456,963 -
650,141
650,141 -
4,109,932
4,109,932 -
650,000
650,000 -
$ 3,459,932 $
3,459,932 $ $ -
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
OPERATING BUDGET COMPARISON
FYE 2015
Clerk Functions Funded by TDC Revenues
Clerk to BOCC
Salary Adjustment - BOCC
TDC Audit
DROP Retirement Payout for FYE-2014
Salary Adjustment - TDC
Total Clerk Functions Funded by TDC Revenues
FYE - 2015
FYE - 2014
Proposed
Approved
Approved
Increase
Budget
Budget
(Decrease)
$ 52,331 $
52,331
$ $ -
1,127
1,127
$ -
229,276
229,276
$ -
$ -
50,000
(50,000)
4,219
4,219
$ -
$ 286,953 $
336,953
$ (50,000)
Con
MONROE COUNTY, FLORIDA
CLERK TO THE BOARD OF COUNTY COMMISSIONERS
ANNUALBUDGET
FUNCTION:
The Florida Constitution provides that the Clerk of the Circuit Court shall be: Clerk of
the Circuit Court, Clerk of the County Court, County Comptroller, County Auditor,
County Recorder, and Ex-officio Clerk to the Board of County Commissioners.
In addition, according to Florida Statutes 125.17 and 28.12, "the Clerk of the Circuit
Court & Comptroller for the County shall be the Clerk and Accountant of the Board of
County Commissioners" (BOCC). The Clerk "shall keen the minutes and accounts". As
Clerk to the Board of County Commissioners, the Clerk is also responsible to serve as
Clerk to the Value Adjustment Board (VAB) created pursuant to Florida Statute
194.015.
DESCRIPTION/OBJECTIVE:
This department includes the accounting function and property control for the BOCC
(Clerk to the BOCC-Finance), recording of the minutes of the BOCC meetings (Clerk to
the BOCC-Admin) and operations for the Value Adjustment Board (Clerk to the BOCC-
VAB).
Clerk to the BOCC-Finance:
p, This department maintains BOCC accounts including the Tourist Development Council
and the Clerk's court related accounts in accordance with United States generally
accepted governmental accounting principles and in compliance with statutory
4
requirements. This includes cash, investment, debt, and property management, as well
as the receipt and disbursement of Monroe County's funds, including payroll.
For the last twenty-five fiscal years, the Government Finance Officers Association of the
United States and Canada (GFOA) awarded a Certificate of Achievement for
Excellence in Financial Reporting to Monroe County for its Comprehensive Annual
Financial Report (CAFR). The Certificate of Achievement is a prestigious national
award recognizing conformance with the highest standards for preparation of state and
local government financial reports.
Clerk to the BOCC-Admin:
Administration provides for the general management of all departments reporting to the
Clerk of the Circuit Court & Comptroller. Administration is responsible for long-range
planning, budget preparation, and policies and procedures development. Administrative
Assistants provide secretarial and technical support.
Administrative staff maintains the accounting records for the receipt and disbursement
of the Clerk of the Circuit and County Court activities in accordance with United States
3, 7
generally accepted governmental accounting principles and in compliance with statutory
requirements. This includes preparing the Clerk of the Circuit Court & Comptroller's
annual budget; monitoring and processing operating expenditures; accounting for user
fees charged by the Clerk of the Circuit Court & Comptroller and transferring these fees
to the Board of County Commissioners, the State of Florida and other local, state and
federal agencies.
This department prepares and indexes official minutes of regular and special meetings
of the BOCC. In addition to preparing minutes and processing ordinances and
resolutions resulting from these meetings, the Clerk maintains all County contracts, as
well as custody of the County seal, and affixes the same to any paper or instrument as
required by law. This department is responsible for the custody and care of the
BOCC's official documents and makes them available for public inspection.
Clerk to the BOCC-VAB:
The Value Adjustment Board meets according to Florida Statutes and Department of
Regulation rules. The Board is charged with conducting hearings and making decisions
concerning: Petitions relating to ad valorem assessments; appeals relating to ad
valorem tax exemptions; and appeals concerning ad valorem tax deferrals and
classification. As authorized by Florida Statute 194.035, the VAB appoints special
magistrates to take testimony from petitioners and make recommendations to the VAB.
We will maintain the efficient operations of the VAB as the Department of Revenue
continues to revise and update the procedures of the VAB. The Clerk's office, together
with the contracted attorney to the VAB and the Property Appraiser's office, assists the
Value Adjustment Board in its operations. The staff will continue to educate the
taxpayer by providing general information and requirements through written materials
and by direct contact with the taxpayers. Our primary goal is to be helpful and
cooperative as possible throughout the entire VAB process.
This department files all petitions, receives filing fees, assists in the process of
obtaining the services of special magistrates, schedules and notifies petitioners and
parties of hearings before special magistrates and the VAB, attends and records
special magistrate hearings and VAB meetings, documents and sends notification of
final decisions of the VAB, and other duties as directed by law.
GOALS:
Clerk to the BOCC-Finance:
The County is continuing an ambitious capital projects program which is providing
wastewater facilities throughout the County. The Clerk has reallocated the resources of
this department to accommodate the expanded volume of work generated by
construction activity.
Clerk to the BOCC - Administration:
The Records Management and Document Imaging System will continue to be updated.
Currently, the imaging system includes minutes from 1980 to the present; resolutions
from 1960 to the present; ordinances from 1970 to the present and marriage licenses
issued from 1829-1996. Minutes, resolutions and ordinances are available on the
Clerk's website. All BOCC records are made available to the public at their request.
This office continues to update its database for county contracts, leases and other
official documents approved by the BOCC. Administration will also continue to monitor
internal processes and procedures and make changes where necessary to improve the
delivery of services to the public.
Clerk to the Board of County Commissioners
Fiscal Year
Workload Measures:
2010
2011
2012
2013
Clerk to the BOCC - Finance
14,386
14,404
16,827
16,590
Operating Checks Issued
Payroll Checks/Direct Deposits
17,023
16,888
17,393
14,481
Cost Centers Maintained
582
543
511
526
Funds Maintained
61
61
62
62
Property Records
3,835
3,851
3,571
3,811
Clerk to the BOCC - VAB (Calendar
Year)
3
3
2
2
VAB Meetings
VAB Petitions
1,060
686
390
433
Special Magistrate Hearings
(days)
10
12
7
21
Clerk to the BOCC - Admin.
Meetings Held
22
21
21
22
Pages of Minutes
247
294
270
265
Resolutions Adopted
442
379
430
403
Ordinances Adopted
25
39
34
45
Contracts Executed
562
602
576
582
Budget Summary:
Proposed
FYE - 2015
Budget
Approved
FYE - 2014
Budget
Proposed
Increase
(Decrease)
Percent
Change
Personal Services
$1,695,311
$1,695,311
$ -
Operating Expenses
65,020
65,020
-
CapitalOutlay
10,000
10,000
-
Total
$1,770,331
$1,770,331
$ -
0.00%
1
S�
} MONROE COUNTY, FLORIDA
INTERNAL AUDIT
ANNUAL BUDGET
FUNCTION:
Article V, Section 16 of the Florida Constitution provides that the Clerk of the Circuit
Court & Comptroller is the Ex-officio Clerk to the Board of County Commissioners,
Auditor, Recorder, and Custodian of Public Funds.
The Internal Audit Department was created to audit County Departments, private not -
for -profit entities that receive County funds, Clerk of the Circuit Court operations, and
other audits as authorized and requested. These audits provide reasonable assurance
that entities' policies and procedures are in accordance with the Board of County
�y Commissioners' and Clerk of the Circuit Court & Comptroller's mission and goals; that
entities are operating in accordance with their established policies and procedures; that
internal controls are established and operating properly to ensure efficient use of
County resources; and that internal controls are adequate to safeguard County assets.
DESCRIPTION/OBJECTIVE:
�S The department audits County Departments, private not -for -profit entities that receive
13 County funds, Clerk of the Circuit Court & Comptroller operations, and other audits as
authorized and requested by the Clerk of the Circuit Court & Comptroller. Audits are
performed in accordance with the standards established by the Institute of Internal
Auditors.
Preliminary audits are submitted to the Clerk of the Circuit Court & Comptroller and
appropriate persons in order for auditees to respond to the auditors' findings and
recommendations. Once the auditees' responses are received, a final audit report is
issued to each Monroe County Commissioner, County Administrator, County
Independent Auditor, other appropriate personnel and any interested persons.
GOALS:
The department will continue to conduct audits as authorized and requested by the
Clerk of the Circuit Court & Comptroller. A "fraud" hotline has been added as a means
for the anonymous reporting of suspected fraud and unethical actions. The "tips"
received from the hotline have already impacted the audits being conducted. This
sends the message to the citizens of Monroe County that there is a zero tolerance for
fraud.
1
Internal Audit
Workload Measures:
Completed Audits
Date Report Issued
MC Grants Management - Human Services Grants
August, 2009
Schooner Western Union Preservation Society, Inc.
February, 2010
Cellular Telecommunications Policies and Procedures
April, 2010
Interlocal Agreements with FKAA -Big Coppitt Wastewater
Project
July, 2010
Interlocal Agreements with Key Largo Wastewater
Treatment District
July, 2010
Stand Up for Animals, Inc.
October, 2010
Humane Animal Care Coalition, Inc.
December, 2010
Fl. Keys Society for the Prevention of Cruelty to Animals
January, 2011
Key West International Airport Revenue: Onsite Car Rental
Agencies --Hertz, Avis, Budget, Dollar, Thrifty
November, 2011
Human Services Board --Grants and Grant Policies & Proced.
March, 2012
County Technical Services Procurement Policies
September, 2012
Health Plan Audit
January, 2013
Other Reports
Upper Keys YMCA Contract - Key Largo Community Park
Review April, 2011
Florida Keys Council of the Arts Contract Review April, 2011
Key West Airport Operations Review November, 2011
Health Care Contracts Review January, 2012
Solid Waste Transfer Stations January, 2013
Miscellaneous Special Reports 3
Guardianship Audit -Reports Reviewed 5/12 through 4/13 32
Fraud Hotline Tips/Investigations 8
Budget Summary:
Proposed
FYE 2015
Budget
Approved
FYE 2014
Budget
Proposed
Increase
(Decrease)
Percent
Change
Personal Services
$321,403
$321,403
$ -
Operating Expenses
17,500
17,500
-
Capital Outlay
-
-
-
Total
$338,903
$338,903
$ -
0.00E
12
R MONROE COUNTY, FLORIDA
TOURIST DEVELOPMENT TAX AUDIT
ANNUAL BUDGET
FUNCTION:
Pursuant to the provisions of Florida Statutes 125.0104(10)(c), the Monroe County
Board of County Commissioners adopted Ordinance 026-1990 and 047-1995, electing
local administration of the Tourist Development Tax and the Tourist Impact Tax. Those
ordinances provide that the Monroe County Clerk of the Circuit Court & Comptroller will
be responsible for the enforcement and audit function associated with the collection
and remission of the Tourist Development Impact Tax.
DESCRIPTION/OBJECTIVE:
The department randomly selects for audit from among the following: hotels, motels,
campgrounds, real estate companies and individuals who rent transient units, which are
required to collect and remit Tourist Development Tax and Tourist Impact Tax. The
purpose of the audits is to determine compliance with Florida Statutes related to the
Tourist Development Tax and. Tourist Impact Tax.
The department also attempts to identify taxpayers who rent to transients and currently
do not collect and/or remit the required tax. The staff also assists the County Tax
Collector in contacting delinquent taxpayers. When necessary, these individuals or
entities are also audited.
This department is funded completely with Tourist Development Tax and Tourist Impact
Tax revenues.
GOALS:
The department plans to continue to perform random audits to identify new taxpayers,
and to assist the Tax Collector in contacting delinquent taxpayers.
13
�j�st
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Tourist Development Tax Audit
Fiscal Year
Estimated
Workload Measures:
2011
2012
2013
2014
Audits and Estimates Conducted
30
30
33
30
Notices of Delinquent Taxes
184
118
77
63
Identification Letters
41
102
240
350
Active Tax Accounts
1,402
1,521
1,720
1,870
Fraud Hotline Tips
N/A
N/A
9
5
Budget Summary:
Proposed
FYE 2015
Budget
Approved
FYE 2014
Budget
Proposed
Increase
(Decrease)
Percent
Change
Personal Services
$204,995
$254,995
($50,000)
Operating Expenses
28,500
28,500
-
Capital Outlay
-
-
-
Total
1 $233,495
$283,495
($50,000)
-17.64%
14
I
� MONROE COUNTY, FLORIDA
INFORMATION SYSTEMS
ANNUAL BUDGET
FUNCTION:
The role of the Clerk of the Circuit Court & Comptroller in Information Systems is to
provide information systems services to all departments of the Clerk of the Circuit
Court, as well as to the BOCC and eight (8) other agencies that are a part of the
Criminal Justice Information Systems network.
DESCRIPTION/OBJECTIVES:
The Information Systems Department supports the following applications:
Circuit Court: Civil, Probate, Jury Management
County Court: Traffic, Civil/Small Claims
Criminal Justice Information System (CJIS)
Juvenile
Document Recording and Indexing
Budgeting
GOALS:
Clerk of Courts Accounting
Clerk to the BOCC Accounting
Payroll
Fixed and Moveable Assets
Purchasing
E-filing
The Information Systems Department will continue to provide the necessary support
functions to the Clerk of Court's and Clerk to the BOCC staff.
Using Modernization Trust Fund Monies, the following items are being reviewed for
implementation:
• Redacting software
• E-filing for criminal cases
• Redesign Clerk's website
• Off -site electronic data storage
• Upgrade various agency software applications
• Tracking software for the inventory in the evidence vault
15
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Information Systems
Workload Measures:
Fiscal Year
2011
2012
2013
2014
Workstations and Laptops
147
140
153
163
Servers
23
23
31
31
Processing (Hours per day)
12
12
12
12
Budget Summary:
Proposed
FYE - 2015
Budget
Approved
FYE - 2014
Budget
Proposed
Increase
(Decrease)
Percent
Change
Personal Services
$584,838
$584,838
$
Operating Expenses
304,000
304,000
$
Capital Outlay
-
-
Total
1 $888,8381
$888,838,
$
1 0.00%
I
16
\,s
�fr�V
-u
MONROE COUNTY, FLORIDA
RECORDING
ANNUAL BUDGET
FUNCTION:
The Florida Constitution provides that the Clerk of Courts & Comptroller shall be
responsible for recording all instruments authorized by law to be recorded in the Official
Records of Monroe County.
DESCRIPTION/OBJECTIVES:
The Recording Department processes all documents that are recorded in the Official
Records of Monroe County. The staff records documents, and collects documentary
and intangible taxes due to the State of Florida, Department of Revenue. The
department also maintains a daily register of recorded documents and provides an
index to the Official Records.
GOALS:
Public access to the Official Records Document Recording and Indexing System via the
Clerk of Courts website has greatly enhanced the public usage of these records. The
software used to manage and maintain public records was recently upgraded to provide
a better system of organization and to reduce the need for vendor maintenance. The
software also has the capacity to provide redaction. Our goal is to expand the use of
the new recording software to use its redaction feature, which will provide efficiencies in
the redaction process.
17
Recording
Calendar
Year
Estimated
Workload Measures:
2011
2012
2013
2014
Documents Recorded
45,837
49,683
49,208
50,000
Marriage Licenses
3,117
3,073
2,909
3,000
Budget Summary:
Proposed
FYE-2015
Budget
Approved
FYE-2014
Budget
Proposed
Increase
(Decrease)
Percent
Change
Personal Services
$442,728
$442,728
$ -
Operating Expenses
78,500
78,500
$ -
Capital Outlay
-
-
-
Total
1 $521,228
$521,228
$ -
0.00%
,fs MONROE COUNTY, FLORIDA
RECORDS MANAGEMENT
ANNUAL BUDGET
FUNCTION:
The Florida Constitution provides that the Clerk of Courts & Comptroller is responsible
for the maintenance and protection of a wide variety of public records.
DESCRIPTION/OBJECTIVES:
The Records Management Department processes all Official Records, court records,
and other miscellaneous records with imaging technology. Records are maintained
until the retention period has been met. Once the retention period is met, the records
are scanned and subsequently destroyed. Oversight of the central mail room rests with
this department. In addition, the department provides Official Record document images
and indexes to the public.
GOALS:
In language attached to the budget legislation in the 2010 session directed Clerks to
implement e-filing in five court divisions by October of 2013. However, the time
} necessary to link every Clerk to a state-wide system was underestimated as
specifications had not been developed by the state. In language attached to the budget
legislation in the 2013 session required Clerks to implement e-filing for the ten trial court
divisions by January 1, 2014. The design work necessary to connect local e-filing with
the state system, in conformity with requirements that were developed as the state-wide
�? project progressed, was completed in Monroe County May, 2012. E-filing for circuit civil
cases became available at that time. All remaining civil divisions were completely e-
filing in March of 2013. E-filing for criminal cases was completed October, 2013.
I
New documents filed in court cases are manually redacted as required by Florida
Statutes. The Official Records for 1985-1996 have been redacted by an outside
vendor. Once the Court Record redaction software is acquired, work will commence on
the redaction of court records. Preservation of historical court records will be maintained
by converting these files into electronic or other format.
The Clerk intends to strengthen the security of public records by establishing a "hot
site". A "hot site" is a duplicate set of servers simultaneously updated online over the
internet with all history and transactions processed by the primary set of servers located
in Key West. The duplicate servers are usually located hundreds of miles from the
primary site in a building certified to withstand a category 4 hurricane, flood and other
such disasters.
19
Records Management
Fiscal Year
Estimated
Workload Measures:
2011
2012
2013
2014
Pages Microfilmed
275,000
275,000
0
75,000
Microfilm and Electronic Copies
(2009 Rolls and CDs)
55
55
123
130
(2010-2012 CDs)
E-Filing
Criminal
7,301
30,000
Civil
59,650
65,000
Budget Summary:
Proposed
FYE - 2015
Budget
Approved
FYE - 2014
Budget
Proposed
1 ncrease
(Decrease)
Percent
Change
Personal Services
$159,495
$159,495
$ -
Operating Expenses
29,203
29,203
-
Capital Outlay
-
-
-
Total
$188,6981
$188,698
$ -I
o.
20
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
TOURIST DEVELOPMENT TAX AND TOURIST IMPACT TAX
REVENUE HISTORY
$30,000,000
I
—...
—........-
I
i
$25,000,000 ...
I
4
N1 $20,000,000—
`�
l
s
$15,000,000
_...
I
IN
S $10,000,000 ..
_
_---._ , ..... _
d
Q
i
f,
+
$5,000,000
u �
i
$0
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
❑ 3% Tourist
Development Tax
O 1% Tourist
Impact Tax
Estimated
FY 2009 FY 2010 I FY 2011 FY 2012 FY 2013 FY 2014
3% Tourist Development Tax
$15,428,097
$20,266,390
$23,102,617
$25,925,759
$28,033,142
17,142,981
1% Tourist Impact Tax
4,730,584
5,074,910
5,779,010
6,482,589
7,008,360
4,285,686
Total Tax Collected
$20,158,681
$25,341,300
$28,881,627
$32,408,348
$35,041,502
21,428,667
28
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MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
TOURIST DEVELOPMENT TAX AND TOURIST IMPACT TAX
MK'11��, REVENUE HISTORY
Tourist Development Tax Revenues
3% Oct 2008-May 2009, 4% June 2009-Sept 2013
Month �FY 2013/2014 % Increase
Collected FY2008/09 FY2009/10 FY2010/11 FY2011/12 FY2012/13 (6 mos est.) m Prior Ye:
Oct
$821,069
$1,078,392
$1,234,746
$1,542,746
$1,645,355
$1,740,351
12.81%
Nov
1,058,291
1,349,232
1,386,514
1,731,331
1,801,552
2,086,821
20.53%
Dec
1,183,102
1,730,753
1,775,091
2,077,057
2,218,343
2,711,378
30.54%
Jan
1,441,733
1,858,813
1,941,358
2,355,650
2,446,891
3,079,245
30.72%
Feb
1,519,489
2,277,091
2,335,872
2,852,894
2,839,593
3,443,386
20.70%
Mar
1,704,773
2,766,607
3,126,132
3,425,313
4,074,515
4,081.800
19.17%
Apr
1,461,352
2,100,317
2,544,361
2.646,718
2,740,778
-100.00%
May
1,208,388
1,674,358
2,078,145
2,109,372
2,267,855
-100.00%
Jun
1,391,334
1,572,704
1,911,949
2,017,064
2,130,569
-100.00%
Jul
1,590,023
1,659,437
2,054,044
2,214,724
2,496,581
-100.00%
Aug
1,257,826
1,248,345
1,619,310
1,679,875
2,078,420
-100.00%
Sep
790,717
950,341
1,095,095
1,273,015
1,292,690
-100.00%
Total
$15,428,097
$20,266,390
$23,102,617
$25,925,759
$28,033,142
$17,142,981
% Increase
-0.27%
31.36%
13.99%
12.22%
-33.88%
1% Tourist Impact Tax Revenues
Month IFY 2013/2014 % Increase
Collected FY2008/09 FY2009/10 FY2010/11 FY2011/12 FY2012/13 (6 mos est.) m Prior Ye:
{
Oct
$273,690
$269,824
$308,708
$385,687
$411,339
$435,088
12.81%
Nov
352,763
338,547
346,697
432,844
450,460
521,705
20.53%
Dec
394,367
433,338
444,484
519,437
554,586
677,786
30.48%
Jan
480,578
466,359
485,340
589,582
611,723
769,811
30.57%
Feb
506,496
570,167
584,001
713,223
709,899
860,846
20.70%
Mar
568,258
693,726
781,533
856,328
1,018,630
1,020,450
19.17%
Apr
487,117
525,274
636,090
661,703
685,195
-100.00%
{
May
401,741
418,650
520,094
527,343
566,964
-100.00%
Jun
351,175
393,223
479,404
504,266
532,642
-100.00%
Jul
401,142
414,956
513,511
553,681
624,145
-100.00%
Aug
315,144
312,086
405,374
419,969
519,605
-100.00%
Sep
198,113
238,760
273,774
318,526
323,172
-100.00%
KxnF4�- +.
Total
$4,730,584
$5,074,910
$5,779,010
$6,482,589
$7,008,360
$4,285,686
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MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
FTE'S
2015
Clerk to BOCC
Internal Audit
TDC Audit
Allocated Information Systems
Recording
Court Related
Records Management
Total FTE's
BOCC Court
Funded Funded Total
23.70
23.70
3.00
3.00
2.00
2.00
3.13
0.87
4.00
7.59
7.59
51.96
51.96
1.07
4.68
5.75
39.42
57.51
98.00
24
Public Records Modernization Trust Fund
Proposed 2015 Budget
10% Modernization
Revenue Budget Summary: Fines Trust
Recording Fees
$ 0
$ 150,000
Fines
100,000
0
Interest Income
1,100
1,700
Cash Carryforward
841,000
879,000
Total
1 $ 942,100
$ 1,030,700
Expenditure Budget Summary:
10%
Fines
Modernization
Trust
Personal Services
$ 0
$ 0
Operating Expenses
633,100
632,700
Equipment
0
100,000
Contingency
103,000
99,000
Reserves
206,000
199,000
Total
$ 942,100
$ 1,030,700
The Public Records Modernization Trust Fund is authorized by Florida Statutes 28.24(12)(d)(e).
Recording revenues are restricted to the modernization of the court -related public records
system as described therein.
i, Pursuant to Florida Statutes 28.37, 10% of all court -related fines collected by the Clerk shall be
ll};41
:
deposited in the Clerk's Modernization Trust Fund for court -related operational needs and
program enhancements.
"FOR INFORMATIONAL PURPOSES ONLY"
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