FY2016MONROE COUNTY,FLORIDA
CLERK OF • •
PROPOSED
•
FISCAL YEAR 2011
Presented by: Amy Heavilin, CPA/CFE
Tx-offlclo Clerk to the Board of County Commissioners
I MA
Key West, FL 33040
2016 Budget Request
Dear Mayor and Commissioners.
ance with the Florida S v . "
court related cogs and all non -court -related costs. The County is required by Florida Statute
29.008 to fund the cost of facilities for the office of the Clerk. These costs include items such as
equipment, leases, computer systems and telephones.
The budget which is being submitted by our office contains information regarding employer
contribution rates for the 2015-2016 plan year based on current rates. These rates could be
chimsaba-, the Flori
June 1, 2015 through June 20, 2015, but any changes would occur after the deadline for
submission of our office's budget. In the event rates are increased, the Clerk would be required
tA submit an adjustment.
Despite past increases in the FRS contribution rates, this bud•mt r, .�ruest is-0233,495-hw�,� tb-�mww
fiscal year 2015. This represents the two TDC positions transferTed to the Tax Collector in
January, 2015, This budget does not include court costs, the Clerk Trust Fund, or the federal
child support grant.
Included in the budget is a continuation of a lump sum of $71,578 to be used for court salaries.
This salary adjustment was given to court employees, but funded by the County.
500 WhiteheadStreet Suite 101, PO Sax 1980, Key West FL 33040 Phone:.505-295-3130 Fdx. 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fox. 305-289-6025
8WO Overseas Highway, Plantation Key, FL 33070 Phane a52-714s Fax.- 3os-as2-7146
Page. i o
May y
t - 3
past twelve years, the Clerk's office has been able to return the funding for court -related
insurances .. _ as excess however, _ concerned that continued declines 1 ' in court
revenues due to external factors, such as the allocation of fees and shifts in case load, will
continue t1 occur.Additional A o1 from potentialy of . decrease R State
funding. This is scheduled to":: addressed 1:'' the June 1, ,..R 1. 1- 20, 2015 legislativesession.
public. maae available to the MCC as well as
�� � � f to i-� � ��. �. - � i �• � -
CC- County Administrators
Budget
Extemal Auditors
300 WhIteheodSiUmt Suite 101,PO Box :,0 Key West, FL 33040 Phone. i
Highway,3117 Overseas . r rr . Te27 Fox., 3125-289-6025
SWO Overseas Highway, Plantation33070305-852-7146
MONROE COUNTY,
CONTENTSCLERK OF THE CIRCUIT COURT & COMPTROLLER
TABLE OF
Organization Chart 2-3
Duties and Functions 4
*PERATIONAL BUDGET
Annual Budgets:
Clerk to the Board of County Commissioners
8-15
Internal Audit
16-18
Information Systems
19-21
Recording
22-24
Records Management
25-27
Court -Related Clerk Fees 28
Operational Budget Comparison — FTEs 29
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MONROE COUNTY5FLORIDA
COURTCLERK OF THE CIRCUIT •
DUTIES AND FUNCTIONS
The Clerk of the Circuit Court is an elected office established by the Florida Constitution. The duties of
the office are provided by the Constitution, by acts of the Florida Legislature, and by order of the Court.
The Florida Constitution provides that the Clerk of the Circuit Court shall be: Clerk of the Circuit Court,
Clerk of the County Court, County ComptrolIer/Treasurer, County Auditor, County Recorder, and
Secretary/Ex-officio Clerk to the Board of County Commissioners.
Monroe County is a political subdivision of the State of Florida, pursuant to Article V1H, Section (1),
Constitution of the State of Florida. It is guided by an elected Board of County Commissioners (BOCC)
which is governed by State Statutes. In addition to the members of the BOCC, there are five elected
constitutional officers: The Tax Collector, Property Appraiser, Clerk of the Circuit Court & Comptroller,
Sheriff, and the Supervisor of Elections.
The budget of the Clerk of the Circuit Court for court -related functions is primarily supported by fines,
fees and service charges. Florida Statutes delineate court -related costs, which are the responsibility of the
County and costs that must be funded by fines, fees, and service charges. The Statutes also provide a
mechanism for funding Clerks who project a deficit in funding necessary to support court -related
functions. However, in FYI 6, Monroe County is in jeopardy of a dramatic decrease in State funding.
This will be determined in the special legislature session beginning June 1, 20156 The budgets of the
Clerk of the Circuit and County courts for court -related functions are contained in the Clerk's Court -
Related Fund.
Funding for the budget of the Clerk of the Circuit Court & Comptroller, as ex-officio Clerk to the Board
of County Commissioners and certain court -related costs that are the responsibility of the County, is an
appropriation of the General Revenue of the County.
MONROE COUNTY� FLORIDA
CLERK OF THE COURTS & COMPTROLLER
OPERATIONAL BUDGET COMPARISON
FISCAL YEAR ENDING 2016
Non -Court Related Clerk Functions
Clerk to BOCC / Admin
Internal Audit
Information Systems
Recording
Records Management
Total Non -Court Related Clerk Functions. -
Court Related Clerk Functions
County Obligation per Statute
Court Related Salary Adjustments
Court Related Insurance
Total Court Related Clerk Functions:
Total Clerk Function Expenditures
Less non -Court Fees and Other Revenues
Funded by General Revenues
INFORMATIONAL PURPOSES:
Court Salary Adjustments:
Circuit Civil
County Civil
Circuit Criminal
County Criminal
Jury Management
Probate
Family
Juvenile
Traffic
FYE 2016
FYE 2015 Proposed
Proposed
Approved Increase
Budget
Budget _222rease)
1,932,903
1,932,903
325,993
325,993
589,691
589,691
449,273
449,273
161,931
161,931
3,4%791 3,459,791
121,600
121,600
71,578
71,578
456,963
456,963
650,141 650,141
4,109,932 4,109,932
650,000 650,000
3,459,932 3,459,932
10,805
10,805
6,220
6,220
15,357
15,357
10,630
10,630
Z361
Z361
1,800
1,800
3,784
3,784
1,873
1,873
18,748
18,748 km
$ 71,578 $
71,578 $
1
MONROE COUNTY, FLORIDA
CLERK OF THE COURTS & COMPTROLLER
OPEMATIONAL SUDGET COMPARISON
FISCAL YEAR ENDING 2018
VAM-m »>< » »4 -7*rA--WN%T&7=-9
aerk to SOCC
TDC Audft**
FYE - 2016
FYE - 2015
Proposed
Proposed
Approved
. Increme
—AN—at
Eq�qat I
(DeCrane)
53,458
63,458
233,496
(233,495)
��53,468� $ —283,953 �,P 3 ��JA 9 5
2
MONROE GOUHTY� FLORIZA
CLERK OF THE COUIRTS & COMPTROLLER
OPELRATIONAL BUDGET COMPARISON (Administration),
FISCAL YEAR ENDING 2016
Executive Salary
Salary
Other Wages
Overtime
FICA Taxes
1w4a"Qu
WgF-VIR;7-71k�- =7
Workees Compensation
Unemployment
Trwml and Per Diem
Postage
Phones
Rentals and Leases
Risk Management
Repair and Maintenance
Printing and Binding
Advertising
Office Supplies
J-1perating Supplies
tooks, Publications, Subscriptions
FYE - 2016
FYE - 2015 Proposed
Proposed
Approved Increase
Budget
-Emdo-st (D an jo
38.49
38.49
56,000
56,000
1,913,409
1,913,409
23,800
23,800
97,643
07,643
138,372
138,372
197.429
197,429
338,719
338,719
6,749
6,749
--U00
P000
_2 7771
2,777,120
242,177
242,177
20.814
20,814
12,022
12,022
15,850
15,850
15,215
15,215
3,823
3,823
54,341
54,341
12,694
12,694
,1,860
1,860
39,649
39,649
241,867
241,867
14,500
14,500
574,812
. 674,812
8,000
3,4 .1q2
0
MONROI! COUNTY1, FLORIDA
CLERKTOYHE BOARD, 10111 COUNTY COMMMSIONERS
ANNUAL BUDGET
In addition, according to Florida Statutes 125.17 and 28.12, "the Clexk of the Circuit Court &
Com"Iler f or the C
(1300C). The Clerk "shall keep the minufts and accounts". As Clerk to the Board of County
Commissioners, the Clerk is also responsible to serve as Clerk to the Value Adjustment Board (VAB)
created pwmumt to Florida Statute 194.0 15.
This dcPwftncnt Includes the accounting finctlOn and property control for the BOCC (Clerk to the
IDOCC-Finance), recording of the minutes of the BOCC meetings (Clerk to the BOCC-Admin) and
operations for the Value Adjustment Board (Clerk to the 130CC-VAB).
Qtzk -to ft-HM-C-Finance.
This department mmutam BOCC accounts including the Tounst Development Council and the Clerk's
court related acco unts in accordance with Umted States generally accepted governmental accounting
PrInciPles and m compliance with statutory requirments. This includes cash, investment, debt, and
Property management as well as the receipt and disbursement of Monroe Countys hmds, including
payroll.
For ffie last twenty-six fiscal years, the Government: Finance Officers Association of the United States
and Canada (GFOA) awarded a Certificate of AcInevement for Excellence m Financial Reporftng to
Monroe County for its Comprehensive Annual Financial Report (CAFR). The Certificate of
Achievement is a prestigious national award recognizing conformame with the highest standards for
preparation of state and local government 6nancial reports.
Q9&jQjhc-B-QQC L-Adnjjn�
Trawi=-- WOW- 9 VI M.-M CM t4 010 4 i i
1W
ALSO 21"MM-C& 13 U114"Ioitotwki
. Ld policies and procedures development Administrative Assistants provide secretarial and technical
z,jtr&mo.rt.
5
Administrative staff maintains the accounting records for the receipt and disbursement of the Clerk of the
Circuit and County Court activities in accordance with United States generally accepted governmental
accounting principles and in compliance with statutory requirements. This includes preparing the Clerk
of the Circuit Court & Comptroller's annual budget; monitoring and processing operating expenditures;
accounting for user fees charged by the Clerk of the Circuit Court & Comptroller and transferring these
fees to the Board of County Commissioners, the State of Florida and other local, state and federal
agencies.
This department prepares and indexes official minutes of regular and special meetings of the BOCC. In
addition to preparing minutes and processing ordinances and resolutions resulting from these meetings,
the Clerk maintains all County contracts, as well as custody of the County seal, and affixes the same to
any paper or instrument as required by law. This department is responsible for the custody and care of
the BOCC's official documents and makes them available for public inspection.
The Value Adjustment Board meets according to Florida Statutes and Department of Regulation rules.
The Board is charged with conducting hearings and making decisions concerning: Petitions relating to ad
valorem assessments; appeals relating to ad valorem tax exemptions; and appeals concerning ad valorem
tax deferrals and classification. As authorized by Florida Statute 194.035, the VAB appoints special
magistrates to take testimony from petitioners and make recommendations to the VAB.
We will maintain the efficient operation of the VAB as the Department of Revenue continues to revise
and update the procedures of the VAB. The Clerk's office, together with the contracted attorney to the
VAB and the Property Appraiser's office, assists the Value Adjustment Board in its operations. The staff
will continue to educate the taxpayer by providing general information and requirements through written
materials and by direct contact with the taxpayers. Our primary goal is to be helpful and cooperative. as
possible throughout the entire VAB process.
This department files all petitions, receives filing fees, assists in the process of obtaining the services of
special magistrates, schedules and notifies petitioners and parties of hearings before special magistrates
and the VAB, attends and records special magistrate hearings and VAB meetings, documents and sends
notification of final decisions of the VAB, and other duties as directed by law.
Clerk to the BOCC-Finance:
The County is continuing an ambitious capital projects program which is providing wastewater facilities
throughout the County. The Clerk has reallocated the resources of this department to accommodate the
expanded volume of work generated by construction activity.
9
Q: Admin Lska o (k
Tbe Reoords Management and Dmument Inm&g Systern will continue to be updated. Currenfly, the
imaging system includes minutes firom 1980 to the present; resolutions from 1960 to the present;
ordinances from 1970 to the present and marriage licenses issued fi-orn 1829-1996. Minutes, resolutions
and ordinances are available 2m-1afe pz-�.fiv'
at their request This office continues to update its database for county contracts, leases and other
official documents approved by the HOCC. Administration will also continue to monitor internal
processes and procedures and make chantes where necessW, to im?wve the delftw.-y�Arwk-iAh&—�
public. Due to advancements in technology and potentially less funding from the State, alternative
solutions are being evaluated to convert microfilm to another digital medium. This conversion will be
accomp lished by a third party.
10
MONROE COUNTY, FLORIDA
CLERK OF THE COURTS &COMPTROLLER
Executive Salary
Salary
Other Wages
Overtime
FICA Taxes
Professional / Other Contractual Servi.1--e
Travel and Per Diem
Postage
Phones
Rentals wW Leases
Risk Management
Repair and Maintenance
Printing and Binding
Adverfising
Ofte Supplies
Opemtlng Suppiles
Books, Publicaflons, Subscriptions
-
56.000
56,000
950,000
88,134
1,038,134
20,000
-
20,000
30,000
67,143
97,143
74,000
11,026
85,026
85.000
40,154
125,154
208,560
18,575
225,135
3,000
506
3,506
5,000
-
5,000
1,37556
279,538
55,098
76,809
106,975
183,784
10,500
2,650
13.150
3,800
1,500
5,300
Soo
Iw
600
1,800
8,000
9,8w
Soo
61
561
700
250
950
750
45D
1,200
610
150-
760
9,500
9,000
18,WO
8,200
20,000
28,200
2,000
6AM0
11
Clerk to the ISOCC - Finance
Grants
350
T 2,000
250
1,500
200
150
1,000
100
50
Mu
a
2010
2011 2012 2013
2014 Est.
2015 ft
25,OW
20,OW
15,
10,000
5,00f)
Cash Receipts
Cost Centers
119-81,25
-
2010 2011 2012 2013 2014 Est
2015
Inventory Property
Records
10,500
mwo
w
9,-%D
dc
9,0W
k500
8,000
2010 2011 2012 2013 2014 Est-
2015
16,000 C
15,000
14,000
13,OCO
12,000
11,000
MOOD
... ...... .
*1
201
30
25
20
is
10
5
Value Adjustment Board
M,
AN Special Magistrate Hearings
A VAO M eetIngs
24
24
23
23
22
22
21
21
20
20
21
1,400
1,200
3,000
goo
6DO
400
200
V�r
BOCC Meetings Held
BOCC Activity
2011 2012 2013 2014 Est. 2015
IN
a Pages of Minutes
MONROE COUNTY,FLORIDA
COURTSCLERK OF # !
AUDITINTERNAL DIVISION
BUDGETANNUAL
Internal auditing is part of the constitutional responsibilities of the Monroe County Clerk of Circuit Court
and Comptroller (Clerk of Court). The Internal Audit Division was established to accomplish that
constitutional responsibility. The mission of the Internal Audit Division is to provide independent,
objective, and comprehensive assurance audits and consulting services designed to add value, increase
efficiency of operations, advance accountability, and improve stewardship of public resources. This is
accomplished through a systematic and disciplined approach in which internal auditors actively work
with applicable County management in identifying risks, evaluating controls, and making
recommendations that promote economical, efficient, and effective use of funds and delivery of services.
1
The Internal Audit Department conducts audits and reviews of County departments and offices, Clerk of
Circuit Court and Comptroller, and all entities that receive County funds. The objective of the
department is to provide the County with independent appraisal of whether desired results and goals are
achieved economically, efficiently, and in accordance with applicable laws, regulations, policies and
procedures. The Internal Audit department also performs continuous reviews of projects including
Guardianship reports and Mou David/David review. In addition, the department reviews and investigates
allegations of fraud, waste, abuse, and ethical misconduct (received via fraud "hotline").
For the past two fiscal years, the Internal Audit Department has been involved in many value-added
projects. We especially believed that work performed on the audit of Health Plan, Court Options Inc.,
and BOCC Purchasing Card Policy and Procedures will have significant impact on the operation of the
County government and will result in improvements in financial, program, and internal controls.
Throughout the past two fiscal years, we focused on the County internal control systems, conducting risk
assessments and timely responses to the County Commission and the County Administrator's request for
assistance to issues beyond planned projects.
16
• The audit of Monroe County BOCC Purchasing Card Policy and Procedures was completed July,
2014.
• The audit of Court Options, Inc. was completed August, 2014.
• One audit is in progress, with 800 planned audit hours.
• Two audits are planned, with a combined 1470 planned audit hours.
• One follow-up review is in progress, with a120 planned audit hours.
• Non -Audit reviews and activities, as follows, are expected, with a combined 900 planned hours:
o Guardianship Reports
o Fraud Hotline & Tip Investigations
o Pump Out U.S.A.
o Mou David/Dave Review
o County Administrator and County Attorney Survey Compilation
o Guardianship Review for Court
o M.C. BOCC Purchasing Card Reconciliation
• Audit Management and Administration, such as office management/support, quality control
reviews, staff development, and other duties are expected, with a combined 1,050 planned hours.
17
# # COUNTY, FLORIDA
COURTSCLERK OF THE # •
OPERATIONAL ! !
ENDINGFISCAL YEAR +
FYE - 2016
- 2015 Proposed
Proposedr
Increase
t
Budgetcr e
Headcount 1 's
3.00
3.00
Salary
256,473
256,473
Other Wages
-
-
Overtime
- -
FICA Taxes
10,000
10,000
Retirement Contributions
20,000
20,000 -
Life and Health Insurance
28,440
28,440
Worker's Compensation
644
644
Unemployment
W
315,557
315,557
Professional 1 Other Contractual Services
75
75
Travel and Per Diem
4,500
4,500 -
Postage
150
150 -
Phones
150
150 -
Rentals and Leases
1,215
1,215
Risk Management
500
500 n
Repair and Maintenance
591
591
Printing and Binding
-
- -
Advertising
-
Office Supplies
705
705
Operating Supplies
1,050
1,050 -
Books, Publications, Subscriptions
11,500
1,500 -
10,436
10,436
Capital Outlay -
325,993 325,993
iE3
rallael
The role of the Clerk of the Circuit Court & Comptroller in Information Systems is to provide
information illims servicaiii itill ce- Clcrk-afthu-Q! +h i i t
erg M" M4- OMM
FIT I 6111WIVE-00"o 11.14114079
VPMMII,�, 14471.1ifi-MiTu 6 1 1 11 11 1 . I
Clerk of Courts Accounting
County Court: Traffic, CivWSmaH CWms
Criminal Justice Information System (CHS)
Juvenile
Document Recording and Inde3ting
Budgeting
Li -
The filfAi. mation System Department will continue to provide the necessary support functions to the
Clerk of Coures and Clerk to the DOCC staff.
1 Mfflj-�. -MMMF I
Rediacting software, hi progress
Redesign Clerk's website, in progress
Upgrade of finance software, in progress
Upgrade of E-Recording to County Fusion, in progress
Off -site elecuonic data storage
Trackmg software for the inventory in the evidence vault
W
MONROE COUNTY, FIB ORMA,
CLERK, OF THIER COURTS & COMPTROLLER
OPER.ATIONAL BUDGET COMPARISON (Inf'orMation Technology)
FISCAL YEAR ONOING 2016;
FYE - 2016
FYE - 2015 Proposed
Noposed
Approved Irwftwq
--aygoet
__ftftet JqE2rsasa
Headcount / FTFs
3.13
3A3
Salary
232,000
232,ODO
Other Wages
Overtime
-
FICA Taxes
15,000
15,000
Retirement Contributions
15,000
15,000
Ltfe and.Health Insurance
20,000
20.000
Worker's Compensation
1,500
1,500
Unemployrnerd
283,600
283,500 —
Professional / her Contractual Services
48,938
48,938
Travel and Per Diem
1,000
11000
postage
700
700
Phones
15,000
15,000
Rentals and Leases
Risk Managernerd
Repair and Maintenance
50,000
50,000
Printing and Binding
8,200
8,200
Advertising
11000
11000
Office Supplies
12,500
12,500
Operating Supplies
163.994
183,994
Books, Publications, Subscriptions
---A,—O()O
306,332
3M,,332
Capital Outlay
w
.__ _ .. _. -.. 9c ....
35
ai 7�
30
25
-..
2U
2011 2022 2013 2024 ESt.2 5
M
160
.
155
145
140135
,
_...
13D
125
2U11
2M2 Z013 2014
Est.2015
Processing Hours
12
4
2011
2012 2013 2014
E. 2015... Y
I
CLERK OF s
RECORDING
ANNUAL r
ICU 1
The Florida Constitution provides that the Clerk of Courts shall be responsible for recording all
instruments authorized by law to be recorded in the Official Records of Monroe County.
The Recording Department processes all documents that are recorded in the Official Records of Monroe
County. The staff records documents, and collects documentary and intangible taxes due to the State of
Florida, Department of Revenue. The department also maintains a daily register of recorded documents
and provides an index to the Official Records.
Public access to the Official Records Document Recording and Indexing System via the Clerk of Courts
website has greatly enhanced the public usage of these records. The software used to manage and
maintain public records was recently upgraded to provide a better system of organization and to reduce
the need for vendor maintenance. The software also has the capacity to provide redaction. Our goal is to
expand the use of the new recording software to use its redaction. feature, which will provide efficiencies
in the redaction process.
W
MONROE COUm,"Yo FLORIDA
CLERK OF THE COURTS & COMPTRIOLLZR
OPERAVIONAL, SUDGET COMPARISON (Recard'ing)
FISCAL YEAR ENDING 2016
2016
FYE - 2015 Proposed
Proposed
Approved Increase
Budget
Headcount / FTE's.
7.59
. 7.59
Salary
287.000
287,000
OtherWages
3,800
31800
Overtime
Soo
500
FICA Taxes
21,000
21,000
Ftetirement Cordributions
22,200
29,200
Life and Health Insurance
55,000
55,000
Worker's Compensation
700
700
Unemployment
30,00—
�M,20q
Professional / her Contractual Services
5.1w
6,150
Travel and Per Diem
11500
11500
Postage
1,200
1,200
Phones
100
100
Rentals and Leases
4,200
4,200
Risk Management
1,200
1,200
Repair and Maintenance
2,800
2,8W
Printing and Binding
700
700
Advertising
100
100
Office Supplies
2,500
2=
Operating Supplies
38,623
38,623
Books, Pubileations, Subscriptions
11000
1
J000
59073
-
5%073
Cap outlay
P1*j
Marriage Licenses
o
MONROE COUNTY,
CLERK Oqfk! R
RECORDS MANAGEMENT
ANNUAL BUDGET
The Florida Constitution provides that the Clerk of Courts is responsible for the maintenance and
protection of a wide variety of public records.
The Records Management Department processes all Official Records, court records, and other
miscellaneous records with imaging technology. Records are maintained until the retention period has
been met. Once the retention period is met, the records are scanned and subsequently destroyed.
Oversight of the central mail room rests with this department. In addition, the department provides
Official Record document images and indexes to the public.
In language attached to the budget legislation in the 2010 session Clerks were directed to implement e-
filing in five court divisions by October of 2013. However, the time necessary to link every Clerk to a
state-wide system was underestimated as specifications had not been developed by the state. In language
attached to the budget legislation in the 2013 session Clerks were directed to implement e-filing for the
ten trial court divisions by January 1, 2014. The design work necessary to connect local a -filing with the
state system, in conformity with requirements that were developed as the state-wide project progressed,
was completed in Monroe County May, 2012. E-filing for circuit civil cases became available at that
time. All remaining civil divisions were completely a -filing in March of 2013. Criminal cases a -filing
was completed by December, 2013. The cost of software and hardware required to comply with this
legislative mandate was provided by the Public Records Modernization Trust Funds.
New documents filed in court cases are redacted as required by Florida Statutes. The Official Records
for 1985-1996 have been redacted by an outside vendor. The Court Record redaction software was
acquired in March, 2015, and implementation is underway. Preservation of historical court records will
be maintained by converting these files into electronic or other format. This project is expected to be
completed on or before December 31, 2015.
The Clerk intends to strengthen the security of public records by establishing a "hot site". A "hot site" is
a duplicate set of servers simultaneously updated online over the internet with all history and transactions
processed by the primary set of servers located in Key West. The duplicate servers are usually located
hundreds of miles from the primary site in a building certified to withstand a category 4 hurricane, flood
and other such disasters. This project is currently being analyzed by IT staff.
04
MONROE CI)UNTY., FLORMA
CLERK OF THE COURTS & COMPTROLLER
OPERATIONAL BUDGET COMPARISON (RecordsMqt)
FISCAL YEAR
ENDING,2016
FYE - 2016
FYE - 2015 Proposed
Proposed
Approved increase
_Pudq!Lt_
Budget a Is
Headcount I FTE's
1.07
1.07
Salary
99,802
99,802
Other Wages
Overtime
FICA Taxes
7,346
7,348
Retirement Contributions
15,075
15,075
Life and Health Insurance
10,144
10,1144
Worker's Compensation
390
399
Unemployment
---
132,765
Professional / Other Contractual Services
4,230
4®2
Travel and Per Diem
664
664
Postage
4,672
4,672
Phones
Rentals and Leases
is Management
1,662
1,562
Repair and Maintenance
Printing and Binding
2,694
2,5504
Advertising
Office Supplies
5,444
SA44
Operating Supplies
10.000
10,000
Books,.Publicalions, Subscdp4lons
-
29,166
,161,93,11 1! -- . - . - � 2 1: 191 2 -1
K�
h }
Pages
th Microfilmed
d310,000
300,000
d 290,000
k —
a
280,000
.
305,0
270,000
260,000
�75,0 _ 275 0 " .. 280,0
250,000
240,000
2011 2012 2013 2014 Est.2015
Microfilm & Electronic Copies
•2009 Rolls & CDs; 2010-2012 CDs
LA
®
I
62
t 60
w 58
do 56"
j 54
52
50
0 48
2011 2012 2013 2014 Est.2015
E-filing Statistics
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003
46
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MONROE COUXrY, FLORIDA
CLERK OF THE COUK"i & COMPTROLLER
0 P ERATO 0 HAL 0 UDGET CO MPA R1 SON .. FTWsi
FiSlCAL YEAR ENDING 2016
BOCC
Court
Eu-nded
Eunded
JQTAL
Clerk to BOCC
23.70
23.70
Intemal it
3.00
3.00
Information Systems
3.13
OA7
4.00
Recording
7.59
7.59
Reoords Management
1.07
4m
5.75
Court Related
51.96
51.96
TOTALFTES
3-8,49
-f)7,51
-96.00
**BOCC ftfthwred the TDC Bed T" Audit funcftn to T&K Colleckw" (2.00)
99
SRF - 192
SRF - 192
10 % Fines
MT Fund
Recording Fees
-
160,000
Fines
100,000
-
Interest Income
1,100
1,700
Cash Carry Forward
1,011,264
1,131,
Total Revenues
1,112,364
1,282,794
Personnel Services
Operating Expenses
633,100 632,700
Equipment
- 100,000
Contingency
- -
Reserves
479,264 650,094
Total Expenditures
1,112,364 1,282,794
The Public Records Modernization Trust Fund is authorized by Florida Statutes
Section 28.24 (12) (d) and (e). Recording revenues are restricted to the modernization
of the court -related records sysfem as described therein.
W;[41:1111
01